20130116 SM1MIAMI BEACH
City Commission Meeting
SUPPLEMENTAL MATERIAL 1
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
January 16, 2013
Mayor Matti Herrera Bower
Vice-Mayor Michael G6ngora
Commissioner Jorge R. Exposito
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
Interim City Manager Kathie G. Brooks
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
SUPPLEMENTAL AGENDA
C2 -Competitive Bid Reports
C2F Request For Approval To Award A Contract, Pursuant To Invitation To Bid No. 07-12/13, For
The City Of Miami Beach Bayfront Street End Improvement Project For 1Oth Street; Authorizing
The Mayor And City Clerk To Execute An Agreement With Ebsary Foundation Co., In The
Amount Of $1 ,234,500.00, For The Construction Of The Project, Plus Approve A Project
Contingency Of 10% For A Grand Total Of $1,357,900.00 (Subject To Commission Approval Of
The First Amendment To The Capital Budget); Further Authorizing The Administration To
Engage In Value Engineering To Further Reduce The Cost And Time For Completion Of Said
Project.
(Public Works/Procurement)
(Memorandum)
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Supplemental Agenda, January 16, 2013
C4 -Commission Committee Assignments
C4E Referral To The Finance And Citywide Projects Committee & Convention Center Advisory -
Discussion Regarding lNG Marathon Use Of The Miami Beach Convention Center.
(Requested by Commissioner Deede Weithorn & Vice-Mayor Michael Gongora)
(Revised Memo from Vice-Mayor Michael Gongora)
C7 -Resolutions
C7 A A Resolution Approving And Authorizing The City Manager Or Her Designee To A Submit Grant
Application To: 1) The National Endowment For The Arts FY 2013 Our Town Program, For Funding In
The Amount Of $25,000 For The Initial Planning Analysis For Artist Live/Work Space On Miami
Beach; 2) Miami-Dade Metropolitan Planning Organization (MPO), Call For Ideas Program For
Funding In The Approximate Amount Of $250,000 For A Pre-Feasibility Study Related To Mass
Transit Connectivity, And, 3) Retroactively, In The Approximate Amount Of $65,212 To Miami-Dade
County Homeless Trust In Response To The Request For Applications For Inclusion In The
Application To Be Submitted By The Miami-Dade County Continuum Of Care For The 2012 US HUD
Notice Of Funding Availability (NOFA) For The Continuum Of Care Program Competition, For
Funding For The City's Homeless Outreach Program; Appropriating The Above Grants If Approved
And Accepted By The City, And Authorizing The Execution Of All Documents Related To These
Applications.
(Budget & Performance Improvement)
(Resolution)
C7C A Resolution Approving By 5/7th Vote, A Waiver Of Competitive Bidding, Finding Such Waiver To Be
In The Best Interest Of The City, And Approving Another One (1) Year Renewal Of The Contract
Between The City And Frederick M. Keroff, M.D., Dated October 1, 2012, For Medical Director Of The
City Of Miami Beach's Emergency Medical Services (EMS), In The Annual Amount Of $47,207;
Further Approving An Amendment To The Contract To Allow Further Renewals To Be Exercised By
The City Manager, On Behalf Of The City .
(Fire Department)
(Resolution)
C7K A Resolution Creating The Mayor's Ad Hoc Committee To Plan The 2013 Sustainable & Authentic
Florida Conference And Prescribing The Duties, Manner Of Appointment, And The Terms Of Office
Of Committee Members.
(Requested by Mayor Matti Herrera Bower)
(Legislative Tracking: City Attorney's Office)
(Revised Resolution & Additional Information)
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ii
Supplemental Agenda, January 16, 2013
R7 -Resolutions
R7 A Lease Agreements With State Representative David Richardson & Commissioner Bruno Barreiro
1. A Resolution Following A Duly Advertised Public Hearing, Approving And Authorizing The
Mayor And City Clerk To Execute A Lease Agreement With State Representative David
Richardson For Lease Of Office Space At The City Owned Building Located At 1701 Meridian
Avenue, Miami Beach, Florida, To Operate And Maintain A District Office; Said Lease Having
An Initial Term Of Two (2) Years Commencing Retroactively On December 20, 2012, And
Expiring On November 30, 2014, With Three (3) Extension Options, At The City's Discretion,
For A Term Of Two (2) Years Each; And Further Waiving, By 5/7ths Vote, The Competitive
Bidding Requirement, As Permitted Under Section 82-39(a) Of The City Code. 2:15p.m.
Public Hearing
2. A Resolution Following A Duly Advertised Public Hearing, Approving And Authorizing The
Mayor And City Clerk To Execute A Lease Agreement With Commissioner Bruno Barreiro For
Lease Of Approximately 412 Square Feet Of Office Space At The City Owned Building
Located At 1700 Convention Center Drive, Miami Beach, Florida, To Operate And Maintain A
District Office; Said Lease Having An Initial Term Of Forty Six (46) Months Commencing On
February 1, 2013, And Expiring On November 30, 2016, With One (1) Extension Option, At
The City's Discretion; And Further Waiving, By 5/7ths Vote, The Competitive Bidding
Requirement, As Permitted Under Section 82-39(a) Of The City Code. 2:15 p.m. Public
Hearing
(Real Estate, Housing & Community Development)
(Resolutions)
R7B A Resolution Accepting The Recommendations Of The Historic Preservation Board (HPB) And
Granting A Certificate Of Appropriateness For The Total Demolition Of An Existing Single Story
Building And The Construction Of A New 5-Story Parking Garage With Accessory Ground Level
Commercial Space At 340 23rd Street (Collins Park Garage). 10:50 a.m. Public Hearing
(Capital Improvement Projects)
(Resolution)
R7C A Resolution Granting A Waiver Of Certain Development Regulations, Pursuant To Section 142-
425(d) Of The City's Zoning Ordinance, For The Collins Park Garage Project, Located Within The
Museum Historic District And Collins Park Neighborhood; Said Waiver Regarding The Maximum
Building Height. 10:55 a.m. Public Hearing
(Capital Improvement Projects)
(Resolution)
R7D A Resolution Approving And Officially Adopting The Basis Of Design Report (BOOR) For The Collins
Park Garage Project (The Project).
(Capital Improvement Projects)
(Collins Park Place BOOR -Under a Separate Cover)
R71 A Resolution Establishing, Pursuant To City Charter Section 2.04, Procedures For Calling Special
Meetings Of The City Commission By A Majority Of The Members Of The City Commission.
(City Attorney's Office/Mayor Matti Herrera Bower)
(Mayor Matti Herrera Bower's Version & NCAC's Version Resolutions)
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Supplemental Agenda, January 16, 2013
R7 -Resolutions (Continued)
R7 J A Resolution Approving An Increase To The Owner's Contingency For The Right-Of-Way
Infrastructure Improvement Program, Neighborhood No. BE Bayshore, Sunset Islands I & II Project, In
The Amount Of $696,285, For The Additional Work Related To Construction Of Permanent Street
Lighting System In Sunset Island I, Suitable And Unsuitable Fill Material Overruns, Outfall
Reconstruction And Upsizing, Sanitary Sewer Pipe Lining, And Driveway Harmonization As A Result
Of Unforseen Conditions And Improvements With Previously Appropriated Funding In The Amount
$73,292 From Fund 304 -Capital Reserve, $34,017 From Fund 424-Water & Sewer Bonds 2000
Series, $491,550 From Fund 431 -Storm Water Bonds 2011, And $97,426 From Fund 427-Storm
Water Enterprise Fund, For A Grand Total Of $696,285.
(Capital Improvement Projects)
(Resolution)
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iv
COMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid No. 07-12/13, for the City of Miami Beach
Bayfront Street End Improvement Project for 1oth Street; Authorizing the Mayor and City Clerk to Execute an
Agreement with Ebsary Foundation Co., in the Amount of $1 ,234,500.00, for the Construction of the Project, Plus
Approve a Project Contingency of 10% for a Grand Total of $1,357,900.00 (Subject to Commission Approval of the
First Amendment to the Capital Budget); Further Authorizing the Administration to Engage in Value Engineering to
Further Reduce the Cost and Time for Completion of Said Project.
I Shall the City Commission approve the award of the contract?
Item Summary/Recommendation:
The Work consists of furnishing all materials, labor, and equipment to construct the street end improvements
including bulkhead, paving/grading, and stormwater management
Invitation to Bid (ITB) No. 07-12/13 was issued on November 2012, with an opening date of December 28,
2012. The pre-bid conference was held on December 5, 2012. During the pre-bid conference, prospective bidders
were instructed on the procurement process and the information their respective proposals should contain. The
Public Group issued bid notices to 14 prospective bidders of which 5 accessed the advertised ITB documents.
Also, Bid net issued bid notices to 401 prospective bidders which resulted in the receipt of four (4) bids.
Through the Procurement Division's review of each bid for responsiveness, David Mancini & Sons, Inc. {OMS I), the
lowest bidder at $1 ,028,628.56, was deemed nonresponsive for failing to sign the Bid Proposal Form found in
Section 00408 of the ITB nor any of the other required information provided under the section of the form entitled
"Bidder's Affirmation." Also, the Subcontractor Listing Form in Section 06000 was missing from DMSI's bid,
preventing the City from confirming the 40% self-performance requirement.
The Administrative Review Panel convened on January 4, 2013, to interview the responsive bidders and discuss
their qualifications, experience, and competence to score and rank the firms accordingly pursuant to the evaluation
criteria noted in the ITB. Ebsary Foundation Co., the second-lowest responsive bidder, received all five first-place
votes for contract award as provided below. The Panel noted that Ebsary demonstrated in their interview to being
the most prepared and knowledgeable of all of the responsive bidders. Their technical knowledge, along with,
availability of resources, experience in working throughout Miami Beach, and detailed construction plan offered
sufficient reasoning to offer the award.
Conversely, during their interview, FHP Tectonics Corp. did not demonstrate extensive knowledge of the project
and existing conditions in the area. FHP also failed to provide a detailed construction plan to address issues
concerning staging, dewatering, method of transportation, scheduling, vibratory analysis, soil conditions, and overall
methodology to effectively fulfill the scope of the project While FHP was the lowest bidder by $9,497.62, the
Committee determined it was in the best interest in the City to award the contract to Ebsary Foundation Co.
After considering the review and recommendation of City staff, the Interim City Manager exercised her due
diligence and carefully considered the specifics of this ITS process. As a result, the Interim City Manager
recommends to the Mayor and City Commission to award the contract to Ebsary Foundation Co. and further
authorize the Administration to engage in value engineering to further reduce the cost and time for completion of
said project
Advisory Board Recommendation:
I NfA
Financial Information:
Source of ArnounQ Account
Funds: 1 I $756,27 427-8000-389100-Stormwater Fund Balance
~-2 $472,820 303-2717-069357-Florida Inland Navigation District Grant
3 $62,623 302-2717-069357-Pay-As-You-Go
4 $64,185 FOOT JPA Agreement
OBPI Total $1,357,900
Financial Impact Summary: N/A .
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~. _MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
Mayor Matti Herrera Bower and Members of the ~)ty C/mission
Kathie G. Brooks, Interim City Manager · A~~,
DATE:
SUBJECT:
January 16, 2013
REQUEST FOR APPROVAL TO AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 07-12/13, FOR THE CITY OF MIAMI BEACH BAYFRONT
STREET END IMPROVEMENT PROJECT FOR 10TH STREET; AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ESSARY
FOUNDATION CO., IN THE AMOUNT OF $1,234,500.00, FOR THE
CONSTRUCTION OF THE PROJECT, PLUS APPROVE A PROJECT
CONTINGENCY OF 10% FOR A GRAND TOTAL OF $1,357,900.00 (SUBJECT TO
COMMISSION APPROVAL OF THE FIRST AMENDMENT TO THE CAPITAL
BUDGET); FURTHER AUTHORIZING THE ADMINISTRATION TO ENGAGE IN
VALUE ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR
COMPLETION OF SAID PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained infrastructure.
FUNDING
$756,272 427-8000-389100-Stormwater Fund Balance
$472,820 303-2717-069357-Florida Inland Navigation District Grant
$64,623 302-2717-069357-Pay-As-You-Go
$64,185 FOOT JPA Agreement
$1,357,900 Total
ANALYSIS
The Bayfront 1 01h Street End Improvement Project was developed to address shoreline
erosion and improve stormwater drainage. The failing seawall will be replaced with a standard
sheetpile seawall structure that meets the new Stormwater Management Master Plan design
criteria. The project shall also include stormwater infrastructure upgrades that will improve the
quality of discharge water entering Biscayne Bay.
Beginning on April 2013, FOOT shall be reconstructing the drainage system on Alton Road.
As part of FOOTs plans, a stormwater forcemain will be constructed to discharge into
Biscayne Bay by way of 1 01h Street. In order to minimize the duration of construction in this
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Commission Memorandum -ITB 07-12113-Bayfront Street End Improvement Project for 10th Street
January 16, 2013
Page2
area and disturbance to the adjacent properties, the City will be include a portion of the
stormwater force main into the street end project through the agreement with FOOT.
SCOPE OF SERVICES
The Work consists of furnishing all materials, labor, and equipment to construct the street end
improvements:
• Bulkhead-construction of approximately 70 linear feet of steel sheet pile bulkhead with
reinforced concrete cap, and placement of 70 linear feet of limerock boulder revetment.
Sheet pile work will include drainage structures and appurtenances.
• Paving/Grading -grade right-of-way to facilitate drainage, place 2-inch asphalt
pavement for restoration, and sod adjacent areas around stormwater infrastructure.
• Stormwater Management -demolition of existing pavement, construction of
stormwater management infrastructure including approximately 140 If of 4' X 6'
Concrete Culvert, outfall improvements to existing 60-inch and 24-inch outfalls,
installation of pollution control structures for two outfalls along with tideflex valves,
construction of outfall discharge structure with steel sheet piling and concrete structural
works, construct outfall penetrations through sheet pile bulkhead, and provide access
hatches to outfall discharge structure. Work includes installation of temporary shoring,
coordination with Florida Gas Transmission for natural gas line relocation, and
dewatering for underground utilities.
ITB PROCESS
Invitation to Bid (ITB) No. 07-12/13 was issued on November 27, 2012, with an opening date
of December 28, 2012. The pre-bid conference was held on December 5, 2012. During the
pre-bid conference, prospective bidders were instructed on the procurement process and the
information their respective proposals should contain.
The Public Group issued bid notices to 14 prospective bidders of which 5 accessed the
advertised ITB documents. Also, Bidnet issued bid notices to 401 prospective bidders which
resulted in the receipt of the following four (4) bids:
• David Mancini & Sons, Inc.
• Ebsary Foundation Co.
• FHP Tectonics Corp.
• Lanzo Construction Co. Florida
Through the Procurement Division's review of each bid for responsiveness, David Mancini &
Sons, Inc. (OMS I), the lowest bidder at $1 ,028,628.56, was deemed nonresponsive for failing
to sign the Bid Proposal Form found in Section 00408 of the ITB nor any of the other required
information provided under the section of the form entitled "Bidder's Affirmation." Section
00300, subsection 4, of the ITB requires all bids to be signed and acknowledged by the
Bidder. Section 00315 of the ITB also requires the Bid Proposal Form in Section 00408 to be
fully completed and signed.
Also, the Subcontractor Listing Form in Section 06000 was m1ss1ng from DMSI's bid,
preventing the City from confirming the 40% self-performance requirement, which is noted as
a minimum requirement on page 6 of the ITB and Section 27.4 of the General Conditions.
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Commission Memorandum -/TB 07-12/13-Bayfront Street End Improvement Project for 10th Street
January 16, 2013
Page 3
As a result, the following table provides the proposed total base bid prices of the three (3)
responsive bids:
Company
FHP Tectonics Corp.
Ebsary Foundation Co.
Lanzo Construction Co. Florida
Total Base Bid
$ 1 ,225,002.38
$ 1 ,234,500.00
$ 1 ,355,594.00
The Administrative Review Panel consisted of the following individuals and convened on
January 4, 2013, to interview the responsive bidders:
• Josiel Ferrer-Diaz, Transportation Coordinator, Public Works
• Jose Perez, Capital Projects Coordinator, CIP
• Jose Rivas, Civil Engineer Ill, Public Works
• Jose Velez, Capital Projects Coordinator, CIP
• Elizabeth Wheaton, Environmental Resources Manager, Public Works
The Panel evaluated each bid based on the following criteria:
• 50 Points -Base Bid Price
• 20 Points -Interview of key personnel
• 10 Points -Risk Assessment PlanNalue Added Submittals
• 10 Points -Past Performance Evaluation Surveys
• 10 Points -Qualifications of Bidder
Upon completion of the interviews, the Panel discussed each prospective bidder's
qualifications, experience, and competence to score and rank the firms accordingly pursuant
to the evaluation criteria noted in the ITB. Ebsary Foundation Co., the second-lowest
responsive bidder, received all five first-place votes for contract award as provided below. The
Panel noted that Ebsary demonstrated in their interview to being the most prepared and
knowledgeable of all of the responsive bidders. Their technical knowledge, along with,
availability of resources, experience in working throughout Miami Beach, and detailed
construction plan offered sufficient reasoning to offer the award.
Conversely, during their interview, FHP Tectonics Corp. did not demonstrate extensive
knowledge of the project and existing conditions in the area. FHP also failed to provide a
detailed construction plan to address issues concerning staging, dewatering, method of
transportation, scheduling, vibratory analysis, soil conditions, and overall methodology to
effectively fulfill the scope of the project. While FHP was the lowest bidder by $9,497.62, the
Committee determined it was in the best interest in the City to award the contract to Ebsary
Foundation Co.
ation Co.
Lanzo Construction Co. Florida
FHP Tectonics Cor .
COMPANY PROFILE
Founded in 1922, Ebsary Foundation Co. has been providing foundation and general
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Commission Memorandum -ITB 07-12/13-Bayfront Street End Improvement Project for 10th Street
January 16, 2013
Page 4
construction services to South Florida. Ebsary has extensive experience in construction and
rehabilitating seawalls, including large portions of the seawall and bulkhead at Dinner Key,
Port of Miami, and Port Everglades. Brent Huffman, Project Manager, and Esmil Canet,
Superintendent, have over 7 and 16 years of construction experience respectively. The
following are similar ongoing and recently completed projects:
• Design-Build Services for Seawall Stabilization and Repair -City of Miami -
$2,369,250-ongoing
• San Marco Island Drainage Improvements Cofferdam Construction -City of Miami -
$205,000-completed 2012
• Large Vessel Mooring Facility-City of Miami -$1 ,330,000-completed 2011
• Berth 33 Bulkhead & Slip 3 Toe Wall -Broward County Seaport-completed 2011
• Wharf 1 Emergency Bulkhead Repairs Phase II -Miami-Dade County Seaport -
completed 2010
INTERIM CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the Interim City Manager
exercised her due diligence and carefully considered the specifics of this ITB process. As a
result, the Interim City Manager recommends to the Mayor and City Commission to award the
contract to Ebsary Foundation Co. and further authorize the Administration to engage in value
engineering to further reduce the cost and time for completion of said project.
CONCLUSION
The Administration recommends that the Mayor and City Commission award a contract to
Ebsary Foundation Co. as the lowest and best responsive bidder, pursuant to Invitation to Bid
07-12/13, for the City of Miami Beach Bayfront Street End lmprovement Project for 1 otn Street,
in the amount of $1 ,234,500.00; plus approve a project contingency of 10% for a grand total of
$1,357,950.00 (subject to Commission approval of the First Amendment to the Capital
Budget); further authorize the Administration to engage in value engineering to further reduce
the cost and time for completion of said project.
KG 8/ JGG/FB/ AD
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~ MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Kathie Brooks, Interim City Ma~~
Michael Gongora, Vice Mayor V
January 10, 2012
SUBJECT: Referral Item for January 16 Commission Meeting
MEMORANDUM
Please place on the January Commission meeting consent agenda a referral to the
Convention Center Advisory Board to discuss the lNG Marathon. If you have any
questions please feel free to contact my aide Diana Fontani at ext 6087.
MG/df
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Agenda Item C lf E
Date 1-/6-13
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RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO A
SUBMIT GRANT APPLICATION TO: 1) THE NATIONAL
ENDOWMENT FOR THE ARTS FY 2013 OUR TOWN PROGRAM,
FOR FUNDING IN THE AMOUNT OF $25,000 FOR THE INITIAL
PLANNING ANALYSIS FOR ARTIST LIVE/WORK SPACE ON MIAMI
BEACH; 2) MIAMI-DADE METROPOLITAN PLANNING
ORGANIZATION (MPO), CALL FOR IDEAS PROGRAM FOR
FUNDING IN THE APPROXIMATE AMOUNT OF $250,000 FOR A
PRE-FEASIBILITY STUDY RELATED TO MASS TRANSIT
CONNECTIVITY, AND, 3) RETROACTIVELY, IN THE
APPROXIMATE AMOUNT OF $65,212 TO MIAMI-DADE COUNTY
HOMELESS TRUST IN RESPONSE TO THE REQUEST FOR
APPLICATIONS FOR INCLUSION IN THE APPLICATION TO BE
SUBMITTED BY THE MIAMI-DADE COUNTY CONTINUUM OF CARE
FOR THE 2012 US HUD NOTICE OF FUNDING AVAILABILITY
(NOFA) FOR THE CONTINUUM OF CARE PROGRAM
COMPETITION, FOR FUNDING FOR THE CITY'S HOMELESS
OUTREACH PROGRAM; APPROPRIATING THE ABOVE GRANTS IF
APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING
THE EXECUTION OF ALL DOCUMENTS RELATED TO THESE
APPLICATIONS
WHEREAS, the National Endowment for the Arts was established by Congress
in 1965 as an independent agency of the federal government and to date, the NEA has
awarded more than $4 billion to support artistic excellence, creativity, and innovation for
the benefit of individuals and communities; and
WHEREAS, Artspace's mission is to create, foster, and preserve affordable
space for artists and arts organizations. It pursues this mission through development
projects, asset management activities, consulting services, and community-building
activities that serve artists and arts organizations of all disciplines, cultures, and
economic circumstances. By creating this space and Artspace supports the continued
professional growth of artists, and enhances the cultural and economic vitality of the
surrounding communities; and
WHEREAS, the Administration is considering submitting a grant application to
the NEA in partnership with Artspace, to do the initial planning analysis for artist
live/work space at the Byron Carlyle Theater or at another location on Miami Beach; and
WHEREAS, the project is anticipated to cost approximately $15,000 for the initial
feasibility study and $42,500 for development of the concept plan after initial feasibility;
and
WHEREAS, this grant requires matching funds and the grant request will be in
the amount of $25,000, the required match amount is $25,000, however, the City will
contribute approximately $32,500 to cover the anticipated expenses of this project; and
WHEREAS, matching funds may be in a combination of cash and in-kind
services donated to the project and matching funds will be requested, subject to award
of this grant during the FY 13/14 budget cycle; and
13
WHEREAS, this project supports the key intended outcome diversify business
base in Miami Beach; and
WHEREAS, the Administration requests approval to submit a grant application to
the National Endowment for the Arts FY 2013 Our Town Program, for funding in the
amount of $25,000 for the initial planning analysis for artist live/work space on Miami
Beach; and
WHEREAS, the Miami-Dade Metropolitan Planning Organization (MPO) is
responsible for transportation planning in Miami-Dade County and the MPO's Call for
Ideas Program provides funding for transportation studies that provide effective solutions
that alleviate traffic congestion in Miami Dade County; and
WHEREAS, approved transportation planning studies are incorporated into the
Unified Planning Work Program (UPWP); and
WHEREAS, preliminary exploratory work relating to mass transit connectivity
from the mainland to Miami Beach has been ongoing; the Administration would like to
present the concept to the MPO and the Call for Ideas is an appropriate method; and
WHEREAS, the subject of mass transit connectivity has been referred to the
City's Neighborhood Committee, Land Use Committee and Finance and Citywide
Projects Committee; and
WHEREAS, the Call for Ideas Program does not require matching funds and
supports the key intended outcome enhance mobility throughout the City; and
WHEREAS, approval is requested to submit a grant application to the Miami-
Dade Metropolitan Planning Organization (MPO), Call For Ideas Program for funding in
the approximate amount of $250,000 for a pre-feasibility study related to Mass Transit
Connectivity; and
WHEREAS, the United States Department of Housing and Urban Development
(US HUD) has issued a Notice of Funding Availability (NOFA) for its continuum of Care
Program Competition which is the primary Federal funding source for homeless
assistance programs; and
WHEREAS, all current US HUD funded projects with program funding expiring in
calendar year 2013 must request renewal funding through this competitive process; and
WHEREAS, the Miami-Dade County Homeless Trust (Trust serves as the
Applicant for US HUD NOFA funds on behalf of the Miami-Dade County Continuum of
Care system (MDCoC); and
WHEREAS, the MDCoC encompasses all of Miami-Dade County, including all
municipalities, all local entitlement jurisdictions are part of the MDCoC, the
"Collaborative Application" will contain he projects submitted by Project Applicants
(subrecipients) that are selected through the Request for Applications; and
WHEREAS, the City has received these funds since 2003 to support the salaries
of Homeless Outreach staff and this year the NOFA was released with insufficient time
for this item to be placed on the December Commission agenda and as such, in order
not to lose this grant opportunity the City has applied for continuation of funding, in the
amount of $65,212, through this collaborative application and requests retroactive
approval; and
14
WHEREAS, the Collaborative Application submitted by our community will be
reviewed by US HUD, which will ultimately decide which projects submitted will be
funded; and
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH hereby approve and authorize the City
Manager or her designee to support grant applications to: 1) National Endowment for the
Arts FY 2013 Our Town Program, for funding in the amount of $25,000 for the initial
planning analysis for artist live/work space on Miami Beach; 2) Miami-Dade Metropolitan
Planning Organization (MPO), Call For Ideas Program for funding in the approximate
amount of $250,000 for a pre-feasibility study related to Mass Transit Connectivity; and 3)
Retroactive approval to submit to Miami-Dade County Homeless Trust for funding for
Homeless Outreach services in the amount of $65,212 for the City's Homeless Outreach
Program, appropriating the above grants, if approved and accepted by the City, and
authorizing the execution of all documents related to these applications.
PASSED and ADOPTED this ___ day of ___ ,, 2013
ATTEST:
CITY CLERK
KGB/JMH
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MAYOR
Ai'PROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Date
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RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING BY 5/7TH VOTE, A WAIVER
OF COMPETITIVE BIDDING, FINDING SUCH WAIVER TO BE IN THE
BEST INTEREST OF THE CITY, AND APPROVING ANOTHER ONE (1)
YEAR RENEWAL OF THE CONTRACT BETWEEN THE CITY AND
FREDERICK M. KEROFF, M.D., DATED OCTOBER 1, 2012, FOR
MEDICAL DIRECTOR OF THE CITY OF MIAMI BEACH'S EMERGENCY
MEDICAL SERVICES (EMS), IN THE ANNUAL AMOUNT OF $47,207;
FURTHER APPROVING AN AMENDMENT TO THE CONTRACT TO
ALLOW FURTHER RENEWALS TO BE EXERCISED BY THE CITY
MANAGER, ON BEHALF OF THE CITY.
WHEREAS, Florida Statute 401.265 and Rules of the Department of Health, Chapter 64J
1.004, Florida Administrative Code, requires that all Fire Department emergency medical
services have a licensed Medical Director; and
WHEREAS, Dr. Fredrick M. Keroff has served as Medical Director since March 28, 2002,
as authorized by Resolution Numbers 2002-25038 and 2005-26030; and
WHEREAS, due to Dr. Keroff's familiarity with the Miami Beach Fire Department's EMS
System and medical protocols, and his service to the Department and the City over the past ten
(1 0) years, it is in the City's best interest to waive the competitive bidding requirement and to
renew the contract with Dr. Keroff for another one (1) year term, commencing on October 1,
2012, and ending on September 30, 2013, and continue to contract with Dr. Keroff for the
continued provision of said services, at an annual salary of $47,207; and
WHEREAS, the Administration recommends that Dr. Keroff's contract also be amended
so as to allow the City Manager to exercise future renewal options, on behalf the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve by 5/7th vote, a waiver of competitive bidding, finding such waiver
to be in the best interest of the City, and approve another one (1) year renewal of the contract
between the City and Frederick M. Keroff, M.D., dated October 1, 2012, for Medical Director of
the City of Miami Beach's Emergency Medical Services (EMS), in the annual amount of $47,207;
further approving an amendment to the contract to allow further renewals to be exercised by the
City Manager, on behalf of the City
PASSED and ADOPTED this ___ day of _____ , 2013.
ATTEST:
CITY CLERK MAYOR
T:\AGENDA\2013\January 16\MedicaiDirector-Reso.docx
C7C.
17 Date 1-lb-13
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18
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, CREATING THE MAYOR'S AD
HOC COMMITTEE TO PLAN THE 2013 SUSTAINABLE & AUTHENTIC
FLORIDA CONFERENCE AND PRESCRIBING THE DUTIES, MANNER
OF APPOINTMENT, AND THE TERMS OF OFFICE OF COMMITTEE
MEMBERS.
WHEREAS, Section 2-22 of the Code of the City of Miami Beach provides for the
creation of agencies, boards, and committees; and
WHEREAS, the Mayor and members of the community participated in the 2012
Sustainable & Authentic Florida Conference hosted by the communities of Ana Maria Island, the
Anna Maria Island Preservation Trust, and the Island Players Theater, and found the
Conference informative and inspiring; and
WHEREAS, the City of Miami Beach is proud of its historic, authentic, and sustainable
community; and
WHEREAS, the Mayor and City Commission, as well as members of the community,
have expressed an interest in promoting the City of Miami Beach and wish to showcase the
City's efforts in historic preservation and sustainable practices and to educate others in building
their communities in sustainable and authentic ways by hosting the 2013 Sustainable and
Authentic Florida Conference in Miami Beach; and
WHEREAS, the planning for the hosting of the 2013 Sustainable & Authentic Florida
Conference could best be accomplished by an Ad Hoc Committee composed of sixteen (16)
members to be direct appointments by the Mayor, with additional members to be appointed at-
large on an as needed basis, who shall report to, and receive input from, the Mayor and
Commission, with terms to begin on January 29, 2013 and end on December 31, 2013 (subject
to earlier or later sunset by the City Commission).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that a Mayor's Ad Hoc Committee is
hereby created whose purpose is to plan the 2013 Sustainable & Authentic Florida Conference
to be held in Miami Beach, Florida in October of 2013 which shall be composed of sixteen (16)
members to be direct appointments by the Mayor, with additional members to be appointed at-
large on an as needed basis, and which shall report to, and receive input from, the Mayor and
City Commission, with board member terms beginning on January 29, 2013 and expiring on
December 31, 2013 (subject to earlier or later sunset by the City Commission).
PASSED and ADOPTED this ___ day of January, 2013.
ATTEST:
Rafael E. Granado, City Clerk
F:\A TTO\TURN\RESOS\Ad Hoc Sustainable.docx
Matti Herrera Bower
Mayor
19
APPROVED AS TO
FORM & LANGUP.GE
& FOR EXECUTION
I f~j!~-
·Agenda Item C 7 K
Date 1-llr13
m MIAMI
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: City Manager Kathie Brooks
City Clerk Rafael Granado
FROM: Mayor Matti Herrera Bower
DATE: January 10, 2013
SUBJECT: Referral to the City Commission -Formation of Mayor's Ad Hoc
Committee & Appointment of M~mbers to Organize 2013 Sustainable
& Authentic Florida Conference in Miami Beach.
Mayor Matti Herrera Bower would like to place an item on the January City Commission
meeting consent agenda regarding the formation of a Mayor's Ad Hoc Committee to
plan and implement the 2013 Sustainable & Authentic Florida Conference in Miami
Beach.
During its inaugural event in October 2012, the Sustainable & Authentic Florida
Conference decided to bring its 2013 event to Miami Beach. To ensure the success of
the Conference, Mayor Bower would like to appoint Elizabeth Wheaton from the Public
Works Department as the City Liaison to work with the committee appointees listed
below. Mayor Bower would also like to invite the City Commission to appoint additional
persons as well:
Herb Sosa,
Mitch Novick,
Com. Jerry Libbin,
Becky Matkov,
Gabriole Van Bryce,
Luiz Rodriguez,
Brad Wells,
George Neary,
Keith Menin,
John Stuart,
Brian Scheinblum,
Jack Johnson,
Denis Russ,
Charles Urstadt,
Daniel Veitia,
Elizabeth PlaterZyberk,
CMB Historic Preservation Board
CMB Sustainability Committee
City of Miami Beach
Dade Heritage Trust
Dream In Green
E-COMB
Entrepreneurial Center
GMVCB
Menin Hotels
FlU School of Architecture and Art
MBCC Sustainability Council
Miami Beach CDC
Miami Beach CDC
Miami Design Preservation League
North Beach; Urban Resources
U of M School of Architecture
Attached, please find supporting material.
Thank you.
We our
20
An inquiry into its appeal to investors,
innovators, visitors and residents
October 17-19,2012
Anna Maria l51and
Ho.\tcd by tim wmmunitln> <>f Ann<> Mariil ISland,
th~ Anna Mnrla l•land Pm>srv~Uon 1h>sl, and trle Island PI<Wer> Tl18~t<.!f
Vision
Authenticity advances sustainability for Florida's future
Conference challenges Florida orthodoxy with facts on the ground
A revived century-old main street in mid-October was the setting for the first Sustainable & Authentic
Florida Conference that folklorist Peggy Bulger said "traced the historical trajectories, outlined the
present realities and charted the imagined future of Florida."
For three days, scholars and citizen advocates from Florida places in the vanguard of change freshly
stirred issues long stifled by the sprawl and empty civics of Sunshine State orthodoxy.
For more than 100 people and graduate students from
around the state, the conference in Anna Maria
tackled Florida's great unmentionables.
"Is Florida over?" asked retired USF social historian
Gary Mormino. "How can we replace, or should we
repair, the former growth machine? We have made
Florida. We must now make Floridians."
The difficulty, of course, is that Florida endlessly
Conference Hosts and Speakers-Photo: RChinnis promises visitors that retirement here will deliver
endless vacations, whi~ offshore condominium
investors occupy only Florida's waterfront edge. Still others-wRo-anive-1n flight from poverty and
oppression settle into ethnic enclaves where they remain linked to countries of origin, in the way that
northerners still consider where they come from as home:
Consensus from conflict
Nonetheless, the conference did approach consensus about hpw younger Floridians no longer buy into
the dream machine. Instead, educated but deeply in debt and with limited job opportunities, they pour
into residential downtowns for networking inspired by loft living where they create "the new laboratories
for better communities," in the words of environmentalist Clay Henderson. For photojournalist John
Moran, the door has opened on "a new way of thinking that doesn't pit environmental preservation
against economic prosperity."
21
The conference talked about how mainstream denial of climate change and the alienation caused by
globalism might impel these new urbanists to work at climate economies. In the first instance this would
depend on conserving irreplaceable resources that would balance global with local priorities. Citizen
advocates from Miami Beach told how dispossesed young adults 35 years ago led the fight to protect
their city's architectural heritage that, backed by creative investors, launched today's universally
recognized "South Beach" brand.
These "investors look for 'the economics of amenity,"' said Partners for Livable Communities President
Bob McNulty. "They look for places of distinct architecture, design and landscape that represent the
infrastructure for redefining the strategic advantage of communities."
For water scientist and conference facilitator Duane De Freese, "sustainability and authenticity mean
opportunity."
Conference blogger Andy Fairbanks identified his own generation as "a creative class of entrepreneurs
in our thirties, [who] want something different than our predecessors. Golf courses are out and bike
trails are in. Sustainability and authenticity matter. Developments that supply this are booming."
New Urbanist and Rollins College Professor Bruce Stephenson discerned that 'civic urbanism' is
inspiring creativity and lowering the cost of living while raising quality of life."
Summing up the conference, registrant Susan Berry of Maitland "found the program empowered us
with concepts and skills for answering our individual needs and addressing policy changes. Now it's up
to us to carry this message into our own communities, to engage with local and state leaders for
positive, transformative discussion and action."
Also by conference end, the City of Miami Beach had bid in a 2013 follow-up
conference, and two more cities were bidding to host a third in 2014.
Manatee County means what it says:
Sustainable and Authentic
In the same mid-October week, Manatee County
introduced a new marketing brand that gained instant
credibility when the Sustainable & Authentic Florida
Conference also took place throughout the county's
coastal region.
The brand is Real. Authentic. Florida. The
conference showed more than 100 Floridians why
the brand is the real thing.
The opening conference session took place at the
Florida Maritime Museum in Historic Cortez Village, and from there convened for the next two days at
conference Director, the oldest performing stage in the county, the Island
Herb Hiller at Florida Maritime Museum Players Theater in Anna Maria.
22
Landmark venues supplied more than just discussion sites. There was a walking tour of Cortez,
Florida's oldest still viable fishing community with a back-of-the-house visit to the A.P. Bell Fish
Company led by proprietor Karen Bell. There was a water tour aboard the Island Pearl through upper
Sarasota Bay, where director Charlie Hunsicker of Manatee County Natural Resources and fishing
guide Rusty Chinnis narrated stops at a pair of conservation islands.
There were walking tours led by Anna
Maria preservation leaders Ed Chiles and
Mike Coleman of the Pine Avenue --
Restoration Project where coarse sand
walkways have replaced concrete
sidewalks, native landscaping has
replaced exotic plants, and heritage
architecture now houses more than two
dozen one-of-a-kind shops. Front
porches with slat-back chairs allow for
the exchange of endless greetings.
The half-mile Pine Avenue connection
between Tampa Bay and the Gulf of
Ed Chiles tour of Pine Avenue Restoration Project--Photo RChinnis Mexico locally is famed as "the greenest
little main street in Florida".
Conference dinners took place at Mar Vista in the historic north end of Long boat Key and at the
BeacHhouse Restaurant in Bradenton Beach across the street from Anna Maria Island Resorts, where
conference participants stayed. Lunches included a fish fry in Cortez of teeming Spanish mackerel and
at the Village Cafe at Rosedale in the historic Green Village on Pine Avenue. The cluster of re-
purposed historic buildings here is a model for combining historic preservation with modern and
sustainable development where businesses operate on net zero energy, generating more energy than
they consume. Site for breakfasts was the Studio at Gulf and Pine across the street from the Island
Players Theater, and a showplace for Florida artists and Florida art.
The conference and the county's new brand represent a bold vision for post-recession Florida.
Together they affirm a so far rare commitment to ascending historical and conservation values.
Herb Hiller, Conference Director Caroline McKeon, Associate Director
herbhiller12@gmail.com caroline@floridajourneys.com
Sustainable and Authentic Florida Conference
Miami Beach, Florida
--2013--
23
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24
RESOLUTION NO. __ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, FOLLOWING A DULY ADVERTISED PUBLIC HEARING,
APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
LEASE AGREEMENT WITH STATE REPRESENTATIVE DAVID RICHARDSON FOR
LEASE OF OFFICE SPACE AT THE CITY OWNED BUILDING LOCATED AT 1701
MERIDIAN AVENUE, MIAMI BEACH, FLORIDA, TO OPERATE AND MAINTAIN A
DISTRICT OFFICE; SAID LEASE HAVING AN INITIAL TERM OF TWO (2) YEARS
COMMENCING RETROACTIVELY ON DECEMBER 20, 2012, AND EXPIRING ON
NOVEMBER 30, 2014, WITH THREE (3) EXTENSION OPTIONS, AT THE CITY'S
DISCRETION, FOR A TERM OF TWO (2) YEARS EACH; AND FURTHER WAIVING,
BY 5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENT, AS PERMITTED
UNDER SECTION 82-39(A) OF THE CITY CODE
WHEREAS, on August 2012, David Richardson was elected by the voters to represent District 113
in the Florida House of Representatives, and he was sworn into office on November 20, 2012; and
WHEREAS, members of the Florida Legislature are each provided with a small budget to operate
an office in the district that they represent; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA), currently occupies
approximately 541 square feet of space on the fourth floor of 1701 Meridian Avenue, but intends to
vacate that space; and
WHEREAS, Representative Richardson has determined that the current MBVCA space meets his
needs to serve as his new district office; and
WHEREAS, the proposed lease is for an initial term of two (2) years, commencing retroactively on
December 20, 2012, and expiring on November 30, 2014, with three (3) three extension options, at the
City's discretion, for two (2) years each; and
WHEREAS, the proposed lease was discussed at the December 20, 2012 Finance and Citywide
Projects Committee meeting, and the Committee recommended that the City enter into a Lease
Agreement with State Representative David Richardson.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission, following a duly
advertised public hearing, hereby approve and authorize the Mayor and City Clerk to execute a Lease
Agreement with State Representative David Richardson for lease of office space at the City owned
building located at 1701 Meridian Avenue, Miami Beach, Florida, to operate and maintain a district
office; said Lease having an initial term of two (2) years commencing retroactively on December 20,
2012, and expiring on November 30, 2014, with three (3) extension options, at the City's discretion, for
a term of two (2) years each; and further waiving, by 5/7ths vote, the competitive bidding requirement,
as permitted under Section 82-39(a) of the City Code.
PASSED and ADOPTED this __ day of-----2013.
ATTEST:
Rafael Granado, CITY CLERK Matti Herrera Bower, MAYORAPPROVED AS TO
T:\AGENDA\2013\January 16\Rep Richardson Lease RES (1-10-13).docx
Agenda Item P-7 A I
25~ 1-l~r/3
FORM & LANGUAGE
& F()R CUTION
, ... 10-~)
Date
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RESOLUTION NO. __ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, FOLLOWING A DULY ADVERTISED PUBLIC HEARING,
APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
LEASE AGREEMENT WITH COMMISSIONER BRUNO BARREIRO FOR LEASE OF
APPROXIMATELY 412 SQUARE FEET OF OFFICE SPACE AT THE CITY OWNED
BUILDING LOCATED AT 1700 CONVENTION CENTER DRIVE, MIAMI BEACH,
FLORIDA, TO OPERATE AND MAINTAIN A DISTRICT OFFICE; SAID LEASE
HAVING AN INITIAL TERM OF FORTY SIX (46) MONTHS COMMENCING ON
FEBRUARY 1, 2013, AND EXPIRING ON NOVEMBER 30, 2016, WITH ONE (1)
EXTENSION OPTION, AT THE CITY'S DISCRETION; AND FURTHER WAIVING, BY
5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENT, AS PERMITTED
UNDER SECTION 82-39(a) OF THE CITY CODE
WHEREAS, Commissioner Barreiro was first elected as a Miami-Dade County Commissioner in
1998 and has been re-elected for subsequent terms to represent District 5, which includes portions of
the City of Miami Beach; and
WHEREAS, in approximately 2001, Commissioner Barreiro moved his office to the 412 square foot
space on the ground floor of City Hall;
WHEREAS, Commissioner Barreiro was most recently re-elected in November 2012 and wishes to
continue to occupy City space in order to continue serving Miami Beach residents with their constituent
needs; and
WHEREAS, the proposed lease is for an initial term of forty six (46) months, commencing on
February 1, 2013, and expiring on November 30, 2016, with one (1) extension option, at the City's
discretion; and
WHEREAS, the proposed lease was discussed at the December 20, 2012 Finance and Citywide
Projects Committee meeting, and the Committee recommended that the City enter into a Lease
Agreement with Commissioner Bruno Barreiro
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission, following a duly
advertised public hearing, hereby approve and authorize the Mayor and City Clerk to execute a Lease
Agreement with Commissioner Bruno Barreiro for lease of approximately 412 square feet of office
space at the City owned building located at 1700 Convention Center Drive, Miami Beach, Florida, to
operate and maintain a district office; said Lease having an initial term of forty six (46) months
commencing on February 1, 2013, and expiring on November 30, 2016, with one (1) extension option,
at the City's discretion; and further waiving, by 5/7ths vote, the competitive bidding requirement, as
permitted under Section 82-39(a) of the City Code.
PASSED and ADOPTED this __ day of-----2013.
ATTEST:
Rafael Granado, CITY CLERK Matti Herrera Bower, MAYOR
T:\AGENDA\2013\January 16\Rep Richardson Lease RES (1-10-13).docx
Agenda Item R 7 A 'L
27ate J-/(j-1.3
APPROVED AS TO
FORM & LANGUAGE
&F XECUTION
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28
RESOLUTION NO.----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE HISTORIC
PRESERVATION BOARD (HPB) AND GRANTING A CERTIFICATE OF
APPROPRIATENESS FOR THE TOTAL DEMOLITION OF AN EXISTING SINGLE
STORY BUILDING AND THE CONSTRUCTION OF A NEW 5-STORY PARKING
GARAGE WITH ACCESSORY GROUND LEVEL COMMERCIAL SPACE AT 340 23RD
STREET (COLLINS PARK GARAGE).
WHEREAS, on May 11, 2011, the Mayor and City Commission approved the issuance of
Request for Qualifications No. 31-10/11 (the RFQ) for the Architectural, Engineering, Design, Bid and
Award, and Construction Administration Services for the Collins Park Garage Project (the Project); and
WHEREAS, the RFQ was issued on June 17, 2011, and on September 14, 2011, the City
Commission approved Resolution No. 2011-27735 authorizing the City Manager to negotiate with the top
ranked firm of Zaha Hadid Limited Ua Zaha Hadid Architects; and
WHEREAS, on March 21, 2012, the City Commission adopted Resolution No. 2012-27869,
approving a Professional Services Agreement between the City and a joint venture of Zaha Hadid Limited
Ua Zaha Hadid Architects and Berenblum Busch Architecture, Inc. (the Consultant) for the Planning,
Architectural, Engineering, Design, Bid And Award, And Construction Administration Services; and
WHEREAS, the Agreement was executed on May 3rd, 2012, and on May 24, 2012, the Notice to
Proceed for the Planning Phase was issued; and
WHEREAS, the proposed parking garage will be constructed on the two properties currently
occupied by surface parking lots located on 23rd Street, behind the Miami Beach Regional Library and
the Miami City Ballet building, bridging over Liberty Avenue; and
WHEREAS, the ground level of the proposed structure, between Park and Liberty Avenues, will
provide approximately 17,500 sq. ft. of retail space, while the upper five (5) levels of the parking garage
will accommodate approximately 470 parking spaces; and
WHEREAS, the Project also contemplates a large public plaza at the ground level, just east of
Liberty Avenue, which will merge into the Liberty Avenue right of way, between 22nd and 23rd streets,
encouraging the pedestrian connectivity between the garage, Collins Park, the Miami Beach Regional
Library and the Miami City Ballet; and
WHEREAS, there is currently a vacant, non-contributing, one-story building, located on the lot
behind Miami City Ballet, which must be demolished in order to accommodate the new structure.
WHEREAS, on November 21, 2012, the Historic Preservation Board (HPB) granted approval of
the Certificate of Appropriateness for the total demolition of the existing building, and construction of the
new five-story parking garage with accessory ground level commercial space; and
WHEREAS, pursuant to Miami Beach City Code Section 118-563(i), the actions of the HPB
regarding Certificates of Appropriateness for demolition of any building, structure, improvement, or
landscape feature located within a historic district and located on City-owned property, shall be advisory
with the right of approval or disapproval vested with the City Commission; and
WHEREAS, on December 12, 2012, the City Commission approved Resolution No. 2012-28076,
setting a Public Hearing to consider the issuance of a Certificate of Appropriateness for the total
demolition of an existing single story building and the construction of a new five-story parking garage with
accessory ground level commercial space at 340 23rd Street (Collins Park Garage).
29
Agenda Item 8? l3
Date 1-{(;,-[3
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission accept the
recommendations of the Historic Preservation Board and grant a Certificate of Appropriateness for total
demolition of an existing single story building and the construction of a new 5-story parking garage with
accessory ground level commercial space at 340 23rd Street (Collins Park Garage).
PASSED AND ADOPTED this 16th day of January, 2013.
ATTEST:
Rafael Granado, City Clerk
, .... \U-'~
Date
Matti Herrera Bower, Mayor
T:\AGENDA\2013\January 16\Collins Park Garage-Certificate of Appropriateness for Demolition\Collins Park Garage-Certificate
of Appropriateness for Demolition -Reso.doc
30
RESOLUTION NO.----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, GRANTING A WAIVER OF CERTAIN DEVELOPMENT
REGULATIONS, PURSUANT TO SECTION 142-425(D) OF THE CITY'S ZONING
ORDINANCE, FOR THE COLLINS PARK GARAGE PROJECT, LOCATED WITHIN THE
MUSEUM HISTORIC DISTRICT AND COLLINS PARK NEIGHBORHOOD; SAID
WAIVER REGARDING THE MAXIMUM BUILDING HEIGHT.
WHEREAS, on May 11, 2011, the Mayor and City Commission approved the issuance of
Request for Qualifications No. 31-10/11 (the RFQ) for the Architectural, Engineering, Design, Bid and
Award, and Construction Administration Services for the Collins Park Garage Project (the Project); and
WHEREAS, the RFQ was issued on June 17, 2011, and on September 14, 2011, the City
Commission approved Resolution No. 2011-27735 authorizing the City Manager to negotiate with the top
ranked firm of Zaha Hadid Limited Ua Zaha Hadid Architects; and
WHEREAS, on March 21, 2012, the City Commission adopted Resolution No. 2012-27869,
approving a Professional Services Agreement between the City and a joint venture of Zaha Hadid Limited
Ua Zaha Hadid Architects and Berenblum Busch Architecture, Inc. (the Consultant) for the Planning,
Architectural, Engineering, Design, Bid And Award, And Construction Administration Services; and
WHEREAS, the Agreement was executed on May 3, 2012, and on May 24, 2012, the Notice to
Proceed for the Planning Phase was issued; and
WHEREAS, the proposed design has been presented to the community and was approved by the
Historic Preservation Board (HPB) on November 21, 2012; and
WHEREAS, the Basis of Design Report (BOOR) is currently being finalized, and will be presented
to the City Commission for approval in January, 2013; and
WHEREAS, the proposed parking garage will be constructed on the two properties currently
occupied by surface parking lots located on 23rd Street, behind the Miami Beach Regional Library and
the Miami City Ballet building, bridging over Liberty Avenue; and
WHEREAS, the ground level of the proposed structure, between Park and Liberty Avenues, will
provide approximately 17,500 sq. ft. of retail space, while the upper five (5) levels of the parking garage
will accommodate approximately 470 parking spaces; and
WHEREAS, the main vertical circulation core for the parking structure will be located on the
property behind the Miami Beach Regional Library, in a landscaped urban plaza; and
WHEREAS, the plaza will not only serve as the "grand lobby" for the parking structure, but it will
also serve as a successful pedestrian node and meeting place for the Collins Park neighborhood; and
WHEREAS, the location of this entrance plaza and vertical circulation core has been carefully
studied by the architects so that it will conveniently service 23rd Street, Liberty Avenue, the Regional
Library, the public beach, Collins Park, the Bass Museum, and the City Miami Ballet; and
WHEREAS, the height of the first parking level that bridges over Liberty Avenue to create the
urban plaza space (level 4), has been carefully studied in context with the Miami Beach Library north
fagade; and
WHEREAS, the fagade has a series of windows and two verandas facing the plaza, which
dictates the minimum clear height of 30 feet required for this public space; and
31
Agenda Item R7 C
Date 1-(6 ·-Jj
WHEREAS, the upper parking deck levels (5 and 6) have been designed with the typical 10 feet
slab-to-slab height, allowing sufficient clearance for vans and mechanical services; and
WHEREAS, the top of the roof deck (level 6) is set at approximately 56 feet, exceeding the
maximum height of 50 feet permitted within a local historic district; and
WHEREAS, in order to maintain the optimal clear height for the public plaza space, and the
current number of parking levels, which provides approximately 470 spaces, it is necessary to waive
certain development regulations, pertaining to the maximum allowable building height in this District,
which has been determined to be 50 feet; and
WHEREAS, pursuant to Section 142-425{d)(e) of the City Code, the Mayor and City Commission
may waive development regulations following a noticed public hearing advertised in the newspaper at
least fifteen (15) days prior to the hearing; and
WHEREAS, at its December 12, 2012 meeting, the City Commission set a public hearing for its
January 16, 2013 meeting to consider waiving the development regulations; and
WHEREAS, following such duly notified public hearing, the City Commission hereby grants a
waiver of the City's development regulations by 6 feet regarding the maximum building height.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby grant a waiver
of feet with regard to certain development regulations, pursuant to Section 142-425( e) of the City's Zoning
Ordinance, for the Collins Park Garage Project, locate within the Museum Historic District and Collins
Park Neighborhood; said waiver regarding the maximum building height.
PASSED AND ADOPTED this 161h day of January, 2013.
ATTEST:
Matti Herrera Bower, Mayor
Rafael Granado, City Clerk
T:\AGENDA\2013\January 16\Collins Park Garage -Waiver of Development Regulations\Collins Park Garage-Waiver of
Development Regulations -Reso.doc
32
R7 -Resolutions
R?D A Resolution Approving And Officially Adopting The Basis Of Design Report
(BOOR) For The Collins Park Garage Project (The Project).
(Capital Improvement Projects)
(Collins Park Place BOOR-Under a Separate Cover)
33
d It P.7D
Agen a oe:e 1-lb~lj
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34
(MAYOR MATTI HERRERA BOWER'S VERSION)
RESOLUTION NO.-------
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ESTABLISHING, PURSUANT TO CITY
CHARTER SECTION 2.04, PROCEDURES FOR
CALLING SPECIAL MEETINGS OF THE CITY
COMMISSION BY A MAJORITY OF THE MEMBERS OF
THE CITY COMMISSION.
WHEREAS, Section 2.04 of the Miami Beach Charter provides that the "Mayor or the
City Manager may call special meetings of the Commission upon at least twenty-four (24) hours
written notice to each member, served personally, or left at his [/her] usual place of abode"; and
WHEREAS, in a Special Election held on August 14, 2012, the following ballot question
was approved by the electorate of the City of Miami Beach, which provides for an additional
method of calling a special meeting of the City Commission by a majority of the members of the
Commission:
Shall Section 2.04 of the Miami Beach Charter be
amended to provide that, in addition to being called by the
Mayor or City Manager, special meetings of the City
Commission may be called by a majority of the members
of the Commission upon written notice to the City Clerk
and in accordance with the procedures set forth in a
resolution of the City Commission; and
WHEREAS, pursuant to City of Miami Beach Resolution No. 2012-28004, which was
passed and adopted by the Miami Beach City Commission on September 12, 2012, the Miami
Beach City Commission adopted the Miami-Dade County Canvassing Board's Certification of
the Official Results of the August 14, 2012 Special Election for the above-stated City of Miami
Beach ballot question and declared the results thereof; and
WHEREAS, Section 2.04 of the Miami Beach Charter has now been amended to include
the following language:
... In addition, special meetings of the City Commission
may be called by a majority of the members of the
Commission upon written notice to the City Clerk and in
accordance with the procedures set forth in a resolution of
the City Commission"; and
WHEREAS, the following procedures for calling a special meeting by a majority of the
members of the Miami Beach City Commission are hereby adopted in accordance with the
above-stated Charter Amendment approved by the electorate in the August 14, 2012 City of
Miami Beach Special Election:
35
Agenda Item B 1 I
Date H&-13
Procedures for the Calling of Special Meetings of the City Commission
by a Majority of the Members of the Commission.
Pursuant to Section 2.04 of the City Charter
A special meeting of the City Commission may be called by a majority of
the members of the Commission. A special meeting shall be called only: (1) to
address emergency matters that cannot be postponed until the next regularly
scheduled city commission meeting and (2) wheneveF four or more members of
the City Commission individually serve a written signed request for a special
meeting upon the City Clerk by hand-delivery. The written request shall state the
purpose(s) of the Special Meeting. The signature of the Mayor or of a
Commissioner on each such request shall constitute a representation that the
member of the City Commission intends to attend the Special Meeting.
Upon receipt of the initial signed written request for a Special Meeting
from a member of the City Commission, the City Clerk shall immediately send
notice thereof to the entire City Commission, as well as to the City Manager and
the City Attorney. After receipt of a total of four or more written requests for a
special meeting, the City Clerk shall schedule the Special Meeting and shall
serve verbal and written notice (by hand-delivery or email) upon each member of
the City Commission, the City Manager and the City Attorney, stating the date,
hour, and place of the Special Meeting, and the purpose(s) for which such
Special Meeting is called. The City Clerk shall use his or her best efforts to
ensure that all, or as close as possible to all, of the members of the City
Commission are available to attend the Special Meeting. The City Clerk shall
further provide the public with Notice of the Special Meeting by publishing of the
Special Meeting Notice on the City of Miami Beach's website, and shall also
provide newspaper publication notice of the Special Meeting when there are at
least seven (7) business days from the Clerk's scheduling of the Special Meeting
to the date of the Special Meeting. At least 24 hours must elapse between the
time the City Clerk receives four signed written requests for the Special Meeting
and the time the Special Meeting is to be held. The City Commission chambers
shall be made available for a special meeting whenever such a meeting is called.
No business other than the purpose(s) stated in the Clerk's Notice of Special
Meeting shall be transacted at the Special Meeting. If after reasonable diligence,
it is impossible to give notice to each Commissioner, such failure shall not affect
the legality of the Special Meeting if a quorum is present. The minutes of each
special meeting shall show the manner and method by which notice of such
special meeting was given to each member of the Commission.
A special meeting of the City Commission called pursuant to this
Resolution may be cancelled as follows:
(1) By motion adopted at a regular Commission meeting by a
majority of the City Commission members present; or
36
(2) By service upon the City Clerk of signed, written requests for
cancellation of the special meeting from at least four members
of the City Commission.
When a special meeting pursuant to this Resolution is cancelled, the City Clerk
shall provide notice of said cancellation to each member of the City Commission,
the City Manager, the City Attorney, and shall further provide the public with
cancellation notice of the Special Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
adopt the procedures for the calling of special meetings by a majority of the members of the City
Commission as set forth herein.
PASSED AND ADOPTED this_ day of January, 2013.
ATTEST:
Rafael Granado
City Clerk
Matti Herrera Bower
Mayor
APPROVED fl,S TO
FORM & L;l>JGUI\GE
& FOR EXECUTION
F:\ATTO\TURN\RESOS\Special Commission Meetings 2012 October 8 2012.docx
37
(NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE VERSION
12-17-12)
RESOLUTION NO.-------
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ESTABLISHING, PURSUANT TO CITY
CHARTER SECTION 2.04, PROCEDURES FOR
CALLING SPECIAL MEETINGS OF THE CITY
COMMISSION BY A MAJORITY OF THE MEMBERS OF
THE CITY COMMISSION.
WHEREAS, Section 2.04 of the Miami Beach Charter provides that the "Mayor or the
City Manager may call special meetings of the Commission upon at least twenty-four (24) hours
written notice to each member, served personally, or left at his [/her] usual place of abode"; and
WHEREAS, in a Special Election held on August 14, 2012, the following ballot question
was approved by the electorate of the City of Miami Beach, which provides for an additional
method of calling a special meeting of the City Commission by a majority of the members of the
Commission:
Shall Section 2.04 of the Miami Beach Charter be
amended to provide that, in addition to being called by the
Mayor or City Manager, special meetings of the City
Commission may be called by a majority of the members
of the Commission upon written notice to the City Clerk
and in accordance with the procedures set forth in a
resolution of the City Commission; and
WHEREAS, pursuant to City of Miami Beach Resolution No. 2012-28004, which was
passed and adopted by the Miami Beach City Commission on September 12, 2012, the Miami
Beach City Commission adopted the Miami-Dade County Canvassing Board's Certification of
the Official Results of the August 14, 2012 Special Election for the above-stated City of Miami
Beach ballot question and declared the results thereof; and
WHEREAS, Section 2.04 of the Miami Beach Charter has now been amended to include
the following language:
... In addition, special meetings of the City Commission
may be called by a majority of the members of the
Commission upon written notice to the City Clerk and in
accordance with the procedures set forth in a resolution of
the City Commission"; and
WHEREAS, the following procedures for calling a special meeting by a majority of the
members of the Miami Beach City Commission are hereby adopted in accordance with the
above-stated Charter Amendment approved by the electorate in the August 14, 2012 City of
Miami Beach Special Election:
38
Procedures for the Calling of Special Meetings of the City Commission
by a Majority of the Members of the Commission.
Pursuant to Section 2.04 of the City Charter
A special meeting of the City Commission may be called by a majority of
the members of the Commission. A special meeting shall be called whenever
four or more members of the City Commission individually serve a written signed
request for a special meeting upon the City Clerk by hand-delivery. The written
request shall state the purpose(s) of the Special Meeting. The signature of the
Mayor or of a Commissioner on each such request shall constitute a
representation that the member of the City Commission intends to attend the
Special Meeting.
Upon receipt of the initial signed written request for a Special Meeting
from a member of the City Commission, the City Clerk shall immediately send
notice thereof to the entire City Commission, as well as to the City Manager and
the City Attorney. After receipt of a total of four or more written requests for a
special meeting, the City Clerk shall schedule the Special Meeting and shall
serve verbal and written notice (by hand-delivery or email) upon each member of
the City Commission, the City Manager and the City Attorney, stating the date,
hour, and place of the Special Meeting, and the purpose(s) for which such
Special Meeting is called. The City Clerk shall use his or her best efforts to
ensure that all, or as close as possible to all, of the members of the City
Commission are available to attend the Special Meeting. The City Clerk shall
further provide the public with Notice of the Special Meeting by publishing of the
Special Meeting Notice on the City of Miami Beach's website, and shall also
provide newspaper publication notice of the Special Meeting when there are at
least seven (7) business days from the Clerk's scheduling of the Special Meeting
to the date of the Special Meeting. At least 24 hours must elapse between the
time the City Clerk receives four signed written requests for the Special Meeting
and the time the Special Meeting is to be held. The City Commission chambers
shall be made available for a special meeting whenever such a meeting is called.
No business other than the purpose(s) stated in the Clerk's Notice of Special
Meeting shall be transacted at the Special Meeting. If after reasonable diligence,
it is impossible to give notice to each Commissioner, such failure shall not affect
the legality of the Special Meeting if a quorum is present. The minutes of each
special meeting shall show the manner and method by which notice of such
special meeting was given to each member of the Commission.
A special meeting of the City Commission called pursuant to this
Resolution may be cancelled as follows:
(1) By motion adopted at a regular Commission meeting by a
majority of the City Commission members present; or
(2) By service upon the City Clerk of signed, written requests for
cancellation of the special meeting from at least four members
of the City Commission.
39
When a special meeting pursuant to this Resolution is cancelled, the City Clerk
shall provide notice of said cancellation to each member of the City Commission,
the City Manager, the City Attorney, and shall further provide the public with
cancellation notice of the Special Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
adopt the procedures for the calling of special meetings by a majority of the members of the City
Commission as set forth herein.
PASSED AND ADOPTED this_ day of January, 2013.
ATTEST:
Rafael Granado
City Clerk
Matti Herrera Bower
Mayor
APPROVED !\S TO
M & l .... -~' 'A'-'t: FOR · _;·.: ·~.u \.:1 ....
& FOR EA~CUTlON
F:\ATTO\TURN\RESOS\Special Commission Meetings 2012 NACA December 17 2012 version.docx
40
RESOLUTION NO. 2013-__ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN INCREASE TO
THE OWNER'S CONTINGENCY FOR THE RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM, NEIGHBORHOOD
NO. 8E BAYSHORE, SUNSET ISLANDS I & II PROJECT, IN THE
AMOUNT OF $696,285, FOR THE ADDITIONAL WORK RELATED TO
CONSTRUCTION OF PERMANENT STREET LIGHTING SYSTEM IN
SUNSET ISLAND I, SUITABLE AND UNSUITABLE FILL MATERIAL
OVERRUNS, OUTFALL RECONSTRUCTION AND UPSIZING,
SANITARY SEWER PIPE LINING, AND DRIVEWAY HARMONIZATION
AS A RESULT OF UNFORSEEN CONDITIONS AND IMPROVEMENTS
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT
$73,292 FROM FUND 304-CAPITAL RESERVE, $34,017 FROM FUND
424-WATER & SEWER BONDS 2000 SERIES, $491,550 FROM FUND
431 -STORM WATER BONDS 2011, AND $97,426 FROM FUND 427-
STORM WATER ENTERPRISE FUND, FOR A GRAND TOTAL OF
$696,285.
WHEREAS, On July 13, 2011, the City Commission, pursuant to Invitation to Bid
(ITB) No. 27-10/11, approved the award of a construction contract to David Mancini &
Sons, Inc. for the construction of the City of Miami Beach Right-of-Way Infrastructure
Improvement Program Neighborhood No. 8E Bayshore, Sunset Islands I & II Project, in
the amount of $5,611 ,041 (the Agreement and the Project, respectively); and
WHEREAS, the contract is a Unit Price contract; and
WHEREAS, after clarifications and reductions took place prior to issuance of the
second notice to proceed (NTP 2), the final approved contract amount was reduced to
$5,293,041; and
WHEREAS, on December 12, 2011, David Mancini & Sons, Inc. was issued the
second Notice to Proceed (NTP 2) to mobilize and commence construction activities;
and
WHEREAS, as of January 16, 2013 the project is 85% completed and has
expended 7 4% of its original allocated contingency amount of $561,1 04; and
WHEREAS, the Project is anticipated to be substantially completed during March
2013; and
WHEREAS, during the construction of the Project, the Administration determined
that additional scope of work was warranted; and
WHEREAS, the City is requesting replenishment of expended contingency to
cover additional costs for the installation of a permanent lighting system for Sunset
Island 1 as a result of conflicts with the installation of the valley gutter; and
41
Agenda Item f?] J"
Date J--/f:>-13
WHEREAS, funding is also being required for the removal of unsuitable backfill
material and installation of suitable material required above the originally estimated
quantities; and
WHEREAS, the City has identified the additional scope of work related to these
unforeseen conditions and improvements that will require funding in the amount of
$765,128 plus a 10% variance of $76,513, totaling $841 ,641; and
WHEREAS, his amount less the remaining contingency balance of $145,356
represents an additional $696,285 required to address additional needs in the project
required to bring it to finalization; and
WHEREAS, the administration is requesting that the remaining funding required
be allocated to the project contingency, so as to allow change orders to be negotiated
and properly executed pursuant to the requirements stated in the construction contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission of the City of Miami Beach, Florida, be authorized by the Mayor and City
Clerk to approve an increase to the owner's contingency for the right-of-way
infrastructure improvement program, Neighborhood No. BE Bayshore, Sunset Islands I &
II project, in the amount of $696,285, for the additional work related to construction of
permanent street lighting system in Sunset Island I, suitable and unsuitable fill material
overruns, outfall reconstruction and upsizing, sanitary sewer pipe lining, and driveway
harmonization as a result of unforeseen conditions and improvements with previously
appropriated funding in the amount $73,292 from Fund 304 -Capital Reserve, $34,017
from Fund 424 -Water & Sewer Bonds 2000 series, $491,550 from Fund 431 -Storm
Water bonds 2011, and $97,426 from Fund 427 -Storm Water Enterprise Fund for a
grand total of $696,285.
PASSED AND ADOPTED this __ day of-----' 2013.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK MATTI HERRERA BOWER, MAYOR
T\AGENDA\2013\January 16\Bayshore E ~Sunset Islands 1 & 2\Bayshore E-Sunset Islands-RESO.docx
42
APPROVED AS TO
FORM & LANGUAGE
&'FOR EXECUTION