20130206 SM1MIAMI BEACH
City Commission Meeting
SUPPLEMENTAL MATERIAL 1
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
February 6, 2013
Mayor Matti Herrera Bower
Vice-Mayor Michael G6ngora
Commissioner Jorge R. Exposito
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
Interim City Manager Kathie G. Brooks
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
SUPPLEMENTAL AGENDA
C7 -Resolutions
C7H A Resolution Accepting The Recommendation Of The Finance And Citywide Projects
Committee, Approving A Month-To-Month Extension, Retroactive To January 1, 2013, For A
Voluntary Employee Loan Program, Through The BMG Money Loans-At-Work Program, To
Make Available Loans To Interested Active Employees Of The City Of Miami Beach; With A
Discussion Item Referred To The Finance And Citywide Projects Committee To Explore What
Potential Loan Alternatives May Be Available.
(Human Resources)
(Resolution)
C7 J A Resolution Waiving, By 5/7th Vote, The Competitive Bidding Requirement, Finding Such
Waiver To Be In The Best Interest Of The City, And Authorizing The City Manager To Execute A
Letter Of Agreement With Jewish Community Services Of South Florida, Inc. In The Amount Of
$40,000, For Provision Of Litter Control And Sanitation Support Services, Through JCS's Hope
Program, In The Area From 51h To 11 1h Streets, Between Lenox And Meridian Avenues.
(Public Works)
(Resolution & Draft Letter Agreement)
Supplemental Agenda, February 6, 2013
R7 -Resolutions
R7C A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Amendment No.1 To
The Professional Services Agreement Between The City Of Miami Beach And Strategic Advisory
Group (SAG), Dated October 19, 2011 For Consulting Services Relative To The Expansion And
Enhancement Of The Miami Beach Convention Center (MBCC) Campus/District; Said Amendment In
The Not To Exceed Amount Of $198,835, Including All Reimbursable Expenses, With Previously
Appropriated Funds From FY 2012/2013 Budget Operating Fund 168 RDA City Center Operations.
(City Manager's Office)
(Resolution & Agreement)
R7E A Resolution Transmitting The Request From The City Attorney's Office And The Public Works
Department, For The Debarment Of Harbour Construction, Inc. Pursuant To Sections 2-397 Through
2-406 Of The Code Of The City Of Miami Beach To Aleksandr Boksner, Senior Assistant City
Attorney, Whom Shall Be Charged With The Duty Of Promptly Investigating And Preparing All
Necessary Written Report(s) Concerning The Proposed Debarment, And To Serve As The
Prosecuting Authority Before The Debarment Committee For The Presentation Of All Relevant
Evidence And Arguments For The Debarment Of Harbour Construction, Inc.
(City Manager's Office/City Attorney's Office)
(Resolution)
ii
RESOLUTION NO. _____ _
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE
PROJECTS COMMITTEE, APPROVING A MONTH-TO-MONTH
EXTENSION, RETROACTIVE TO JANUARY 1, 2013, FOR A
VOLUNTARY EMPLOYEE LOAN PROGRAM, THROUGH THE
BMG MONEY LOANS-AT-WORK PROGRAM, TO MAKE
AVAILABLE LOANS TO INTERESTED ACTIVE EMPLOYEES OF
THE CITY OF MIAMI BEACH; WITH A DISCUSSION ITEM
REFERRED TO THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE TO EXPLORE WHAT POTENTIAL LOAN
ALTERNATIVES MAY BE AVAILABLE.
WHEREAS, BMG Money offers all active full-time employees an emergency loan
options through a program called Loans-At-Work;
WHEREAS, the BMG Money Loans-At-Work program provides a voluntary payroll
deduction loan program to employees through a non-traditional, unsecured loan to cover
unexpected financial emergencies, with repayment provided through payroll deduction; and
WHEREAS, the BMG Money Loans-At-Work program has proved to be an option for
employees who have no credit and are unable to secure emergency funds through traditional
financial outlets; and
WHEREAS, this program was offered to City employees on a twelve (12) month trial
basis which ended December 31, 2012; and
WHEREAS, the City does not bear any responsibility or liability this program; and
WHEREAS, at the December 12, 2012 City Commission Meeting, after discussion, the
City Commission agreed to discontinue the program effective December 31, 2012; and
WHEREAS, based on subsequent feedback provided to some City Commissioners, the
BMG Loans-At-Work program was referred to the Finance and Citywide Projects Committee at
its January 24, 2013 meeting for further discussion; and
WHEREAS, the Finance and Citywide Projects Committee recommends that the BMG
Loans-At-Work program be extended, based on a month-to-month basis; and
WHEREAS, with a discussion item being to the Finance and Citywide Projects
Committee for their exploration of other loan alternatives that may be available.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA that the Mayor and City
Commission hereby authorize the City Manager to accept the recommendation of the Finance
and Citywide Projects Committee, approving a month-to-month extension, retroactive to
January 1 ,2013, for a voluntary employee loan program, through the BMG Money Loans-At-
Work program, to make available loans to interested active employees of the City of Miami
Beach; with a discussion item referred to the Finance and Citywide Projects Committee to
explore what potential loan alternatives may be available.
Agenda Item C 7 H
Date J'6 '(3
PASSED and ADOPTED this 61h day of February 2013.
ATTESTED BY:
Rafael E. Granado, City Clerk
T:\AGENDA\2013\February 6\BMG Money Loans-At-Work Resolution.docx
APPROVED AS TO
FORM & LANGUA.GE
& FOti EXECUTION
\ . \--)3 '\--\/)
1 y t omey~\\}v ome
Matti Herrera Bower, Mayor
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7rH VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A LETTER OF AGREEMENT WITH JEWISH COMMUNITY SERVICES
OF SOUTH FLORIDA, INC., IN THE AMOUNT OF $40,000, FOR PROVISION OF
LITTER CONTROL AND SANITATION SUPPORT SERVICES, THROUGH JCS'S
HOPE PROGRAM, IN THE AREA FROM 5TH TO 11TH STREETS, BETWEEN
LENOX AND MERIDIAN AVENUES.
WHEREAS, since 1995, the City of Miami Beach has provided funding to Jewish Community
Services of South Florida, Inc. (JCS) to clean certain areas of the City's business and residential
districts; and
WHEREAS, through JCS's HOPE Program, homeless and formerly homeless individuals are
provided with much needed employment in exchange for cleaning our City's rights-of-way, swales,
and streets and gutters; and
WHEREAS, the City wishes to continue to contract with JCS for the provision of street
cleaning services (through the HOPE Program); and
WHEREAS, under the current proposed new agreement, provision of litter control and
sanitation support services shall include sweeping and litter removal of street, and swales and gutter
areas, from 51h to 11 1h Streets, between Lenox and Meridian Avenues, from 6 am to 11 am, five (5)
days a week, for one hundred and thirty (130) days, at three hundred seven dollars and sixty-nine
cents ($307.69) per day, for a maximum not to exceed forty thousand dollars ($40,000); and
WHEREAS, the City's Sanitation Division shall monitor the targeted areas on a daily basis,
and include the areas for assessments in the City's Cleanliness Index program; and
WHEREAS, $40,000 was appropriated as part of the Sanitation Budget for the HOPE
Program in FY 2012-13; and
WHEREAS, the City Administration desires to continue its support of the JCS's HOPE
Program, since it has mutual benefits for both the homeless community in Miami Beach and the City,
and accordingly, would recommend that the Mayor and City Commission waive competitive bidding,
finding such waiver to be in the best interest of the City, and authorize the City Mayor to enter into a
Letter of Agreement with JCS to provide the aforestated services.
Agenda Item C 7 ::r
Date ?--(,-13
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby waive, by 517 1h vote, the competitive bidding requirement, finding such waiver to be in the
best interest of the City, and authorize the City Manager to execute a Letter of Agreement with
Jewish Community Services of South Florida, Inc., in the amount of $40,000, for provision of litter
control and sanitation support services, through JCS's HOPE Program, in the area from 5th to 11th
streets, between Lenox and Meridian Avenues.
PASSED AND ADOPTED this sth day of February, 2013.
ATTEST:
Matti Herrera Bower, Mayor
bruary 6\JCS Waiver of competitive bidding. reso.doc
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
Tel: 305.673.7010, Fax: 305.673.7782
February 4, 2013
Jewish Community Services of South Florida, Inc.
Attn: Fred Stock, Executive Director
735 NE 1251h Street
North Miami, Fl. 33161
(305) 403-6521
Re: LETTER OF AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND
JEWISH COMMUNITY SERVICES OF SOUTH FLORIDA, INC. (JCS) FOR
PROVISION OF CERTAIN SANITATION SERVICES THROUGH JCS'S HOPE
PROGRAM.
Dear Mr. Stock:
The foregoing Letter Agreement shall confirm the understanding between the City of Miami
Beach, Florida (hereinafter referred to as the City) and Jewish Community Services Of South
Florida, Inc (hereinafter referred to as JCS or Contractor), pertaining to Contractor's
engagement to improve cleanliness of certain Miami Beach rights-of-way, through Contractor's
HOPE Programs. Through JCS's HOPE Program, homeless and formerly homeless individuals
are provided with needed employment in exchange for cleaning designated City public rights-of-
ways, swale areas, and streets and gutters.
• Scope of Work (Services) -The Contractor shall provide litter control and sanitation
support services, including sweeping and litter removal of street, swale and gutter areas
from 51h to 11 1h Streets, between Lenox and Meridian Avenues (the Targeted Areas),
from 6 am to 11 am, Monday through Fridays. The Sanitation Division shall monitor the
Targeted Areas on a daily basis, and include the City's Areas for assessment in the
City's Cleanliness Index program. As part of this Agreement, JCS must score a
minimum of 1.5 on the City's Cleanliness Index Assessments (with 1 being Extremely
Clean and 5 being Extremely Dirty) for the Targeted Areas.
(*) Provision of Services for One Hundred and Thirty (130) days, at Three Hundred
Seven Dollars and Sixty-Nine Cents ($307.69) per day, for a maximum not to exceed
Forty Thousand Dollars ($40,000).
Contractor's total compensation during the Term of this Agreement shall not exceed the
maximum allowable sum of Forty Thousand Dollars ($40,000), which shall be broken
down as follows:
• Invoicing -Contractor shall submit Semi-Monthly Reimbursement Requests and Semi-
Monthly Service Summary Reports. Invoices and supporting documentation shall be
submitted to Rhonda McPherson, Assistant Division Director, Division of Sanitation, 140
MacArthur Causeway, Miami Beach, Florida, 33139.
• Method Of Payment -Payments shall be made within thirty (30) days of the date of
invoice, in a manner satisfactory to and as approved and received by the City Manager
and/or her designee, who shall be the City's Assistant Division Director, Division of
Sanitation.
• Responsibility Of The Contractor -All candidates must be pre-screened and 'job-
ready' by meeting JCS's Rehabilitation and Employment Division criteria, such as
completing treatment and counseling programs to address issues that were barriers to
employment, and living in either transitional or permanent housing. The Contractor must
provide provision of litter control and sanitation support services, including the sweeping
and litter removal of street, and swales and gutter areas, from 5th to 11th Streets,
between Lenox and Meridian Avenues, from 6 am to,1nH~r;n. five (5) days a week.
~d~fHHP}
• Duration And Extent Of Agreement (Term)dtfiliTJH!9 Term of this Agreement shall
commence the 1st day of October, 2012, d~~pf sh~1!1 ,be completed no later than
September 30, 2013; with the option of ext~n,dlng the 'c(;))Jl:tr,act on a year-to-year basis,
by sole discretion of the City Manager or,,f;t:i~slJl\er designee:1 a~:<tavai!able funds.
~dff}Hr;u · ~qtH~t·,
• Indemnification -Contractor agrees'1tq:)n,demnify and hold h<W~tfR~S the City of Miami
Beach and its officers, employees and'1a~~rts, from,and againstil~ny and all actions,
claims, liabilities, losses, and. expenses, in'B!~'di}1g,1 ~~~Hkot limited to,n~ttorneys' fees, for
personal, economic or bodii~Hni!JrY, wrongful 'Cie~tH:;lbss of or damage t6tproperty, at law
or in equity, which may arise'~n:,fd~~~lle,ged to ha\!re;~~isen from the negligent acts, errors,
omissions or other wrongful 'liRr;1dt1~~[19.{,.,the Codic~Htpr, its employees, agents, sub-
contractors, or any other persori'P,r~,entffyi~~Wi1Q undeF£HRntractor's control, in connection
with the Contra~tR[l~iJ?,E(rformanc'e1!R( the S~mii;y,E(~, pursU~r,t to this Agreement; and to
that extent~ t~~t!ffi¢ntra~mfc shall P.a~~~~ll swmnota)n;%i~~? lo~~es and shall pay .all such
costs and Juq~tnents whlqli1,, may ISS~f,:Um~rtr any laWSIW ansmg from such claims and
losses, and sn1af)~pay all c6;~~~ and attorn~ys' fees expe'hded by the City in the defense of
such claims and'l~~~,es, in,¢mp.ing appea'IS\.h:
,;l;(;n!iu;,;. ·;:illb,d!HHHH!Ha:t;,,, ~~lif:~
• J;ermlriationi\~qr Corive'iilence ·o'ft¢"fJ(,· Tfi~;City may, for its convenience and without !i·'f.'~'~t': ·:r.•~<':~' ~~-";.· ,, ,.·,,t '~ ,i[¢~4/se, termir\~t~;!Hfis ag·~~~rrent at anymime during the term hereof by giving written
'1rl'iq~t9e to Contractqr:,9f subHH\~,~mination.,'\vhich shall become effective seven (7) days
follb:#iog receipt b~!ttW~.Contra¢tgr of the written termination notice. In that event, any
finishe;«hPr unfinishe~;;~~cumelil~$\ and other materials prepared and or otherwise
compile'q;ltw Contractd~t)pursuanf to its provision of the services, shall be promptly
assembleaft~I1P deliver$W(lto the City, at Contractor's sole cost and expense. if the
agreement it:q~~plinat£?,41;/ijy the City as provided in this subsection, contractor shall be
paid for any set1VjG~$b!~Stisfactorily performed, as determined by the City at its sole
discretion, up to'~~fH~H;Ciate of termination; provided, however, that as a condition
precedent to such p'ayment, Contractor shall have delivered any and all documents,
materials, etc, to city, as required herein.
• Insurance Requirements -The Contractor shall not commence any work and/or
Services pursuant to this Agreement until all insurance required under this Section has
been obtained and such insurance has been reviewed and approved by the City's Risk
Manager. Contractor shall maintain and carry in full force during the term of this
Agreement the following insurance:
2
1. Contractor General Liability, in the amount of $1,000,000.
2. Workers Compensation & Employers Liability, as required pursuant to
Florida Statutes.
All insurance required hereunder must be furnished by insurance companies authorized
to do business in the State of Florida. Original certificates of insurance for the above
coverage must be submitted to the City's Risk Manager at the Office of the Risk
Manager of the City of Miami Beach, 1700 Convention Center Drive, Miami Beach,
Florida 33139. The Contractor is solely responsible for obtaining and submitting all
insurance certificates for its sub~contractors.
All insurance policies must be issued by companies autnQrized to do business under the
laws of the State of Florida. The companies mu~tjfij~!1 Fated no less than "B+" as to
management and not less than "Class VI" as t9,~~~Y:~Hgth by the latest edition of Best's
Insurance Guide, published by A.M. Best .:~FtlP~OMiLOldwick, New Jersey, or its
equivalent. .. ·n~d' 'iHH~,
_H:h, '~f~~H -~~~i}iJi?; '~dHif,-
Compliance with the foregoing requjx~m;ellts shall not relie,}i~t the Contractor of the
liabilities and obligations under this Se~tlP:n or under any other'P~'(tion of this Agreement, '~ )' • ~ : ., ' • ; 1·, J ~ ~ ,
and the City shall have the right to obta!n;;from the gpntractor s¢~qi,r;nen copies of the
insurance policies in the event that submitr«df;qertifiR~f~s of insuranoem~re inadequate to
ascertain compliance with r1~~iM~? overage. :;;111!lif!P!P ··qi[!
"~un~inq~~'-, ~Hn\~.
All of Contractor's certificatest,[~~~li+~~:y,i,~~d, shall';q~nJpin endorsements providing that
written notice shall be given ttHi~(le Cit:yt;~t .least thlrifM;1(30) days prior to termination,
cancellation or req\.g~t[qn in coverMg~ in thEl'mili'<RY.· '\P[b,, .~dm!HI!HHt:h.. ~uht ,;i~mH 1 lmH!:i· · qn
The Contraqt~nLshall nq~;icommeriR~!,\RqW;;worf<•;~~~Uor Services pursuant to this
Agreement LilhWn~~he City'~!t;~isk Man~~~r· has receivJd, reviewed and approved, in
writing, certificat~~L9f insU,~~hce showin~'tthat the requirements of this Section (in its entireJy,Lh~ve beehtl)ll,et ~rl(i\~r~v}p_ed for. ';I;[,,
If the .~f~Westated 'm/3~~~1 ,with YPf.ilr approva1;HpJ~p.se acknowledge and execute same in the
space '~~qyided below.'r;l~.t/pn ex~¢R.Von by the;: City Manager (on behalf of the City), we will
forward a'~UUy executed cd~Mlto yoLJ'tghyour records.
Sincerely, '''~!iiij il:u 'iiji , iii!!i'·
'U;lt;;,t
~;:Uf' -~
'd ;;~"
Fred H. Beckmann, P.E H;ln
Public Works Director ·fr
3
I have read this letter agreement and fully understand same, agree to be bound by the terms
and conditions contained herein.
Contractor/Jewish Community Services
Of South Florida
By:--------
Contractor Signature
Print Name
Date
KGB/JGG/FHB
The City/City of Miami Beach
By:--------
Kathie Brooks
Interim City Manager
F:IWORKI$ALL\(1) vn<::::1-c.n SARMIE~Jj~.,JCS Letter of Agreement updated 020413
'tH~
1 ~ ' Pe
4
RESOLUTION NO.----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
BElWEEN THE CITY OF MIAMI BEACH AND STRATEGIC ADVISORY GROUP (SAG),
DATED OCTOBER 19, 2011 FOR CONSULTING SERVICES RELATIVE TO THE
EXPANSION AND ENHANCEMENT OF THE MIAMI BEACH CONVENTION CENTER
(MBCC) CAMPUS/DISTRICT; SAID AMENDMENT IN THE NOT TO EXCEED AMOUNT OF
$198,835, INCLUDING ALL REIMBURSABLE EXPENSES, WITH PREVIOUSLY
APPROPRIATED FUNDS FROM FY 2012/2013 BUDGET OPERATING FUND 168 RDA CITY
CENTER OPERATIONS.
WHEREAS, on October 19, 2011, via Resolution No. 2011~27778, the City Commission
authorized the Mayor and City Clerk to enter into Professional Services Agreement (the
Agreement) with Strategic Advisory Group (SAG) for services relative to the expansion and
enhancement of the MBCC District, pursuant to Request for Proposals (RFP) No 33~10/11, in
an amount not to exceed $175,000; and
WHEREAS, SAG, as part of its scope of services, assisted the City in drafting the
Request for Qualifications (RFQ) for the master development of the MBCC District and, on
January 11, 2012, the City Commission authorized the Administration to issue Request for
Qualifications No. 22-11/12 for Qualified Developers for a Public-Private Mixed-Use
Development in Miami Beach for the Enhancement of the MBCC District, Including the
Expansion of the Miami Beach Convention Center and Development of a Convention Center
Hotel (the RFQ) which was subsequently issued on February 7, 2012; and
WHEREAS, on the RFQ deadline of April 23, 2012, the City received qualifications
packages from eight (8) proposers in response to the RFQ; and
WHEREAS, at the December 12, 2012 City Commission meeting, the Commission
accepted the recommendation of the City Manager and short-listed two proposers, first ranked
Portman CMC and second ranked South Beach ACE, to move forward to Phase II of the RFQ;
and
WHEREAS, as part of Phase II of the RFQ, Portman CMC and South Beach ACE will be
required to prepare a detailed proposal for their proposed development of the MBCC District,
and Letters of Intent (LOI's) with the shortlisted proposers will be negotiated, which will include
the scope of the renovation and design for the MBCC, the phasing plan, the financing plan, land
lease terms (if required) and other economic impacts, hotel room blocks, and traffic impacts,
and the LOI's will then be presented to the City Commission for consideration and further
action; and
WHEREAS, the Administration will require SAG's continued professional industry
consulting services for Phase II work, including assistance with the extensive public master
planning process with the community, and the negotiations of the LOI's with Portman CMC and
South Beach ACE; and
WHEREAS, accordingly, the Administration and SAG have negotiated Amendment
No.1 to the Agreement, in the not to exceed amount of $198,835.
T:\AGENDA\2013\February 6\SAG MBCC Phase 2 Consulting Services RESO.doc
Agenda Item R ?C
Date a-h --13
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment
No. 1 to the Professional Services Agreement between the City of Miami Beach and Strategic
Advisory Group (SAG), dated October 19, 2011, for consulting services relative to the
expansion and enhancement of the Miami Beach Convention Center campus/district, said
Amendment in the not to exceed amount of $198,835, from previously appropriated funds from
FY 21012/2013 Operating Budget Fund 168 RDA City Center Operations.
PASSED AND ADOPTED this 6th day of February 6, 2013.
ATIEST:
Matti Herrera Bower, Mayor Rafael Granado, City Clerk
T:\AGENDA\2013\February 6\SAG MBCC Phase 2 Consulting Services RESO.doc
APPROVED AS TO
FORM & LANGUAGE
,r~ & FOR EXECUTION
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Amendment #1
PROFESSIONAL SERVICES AGREEMENT DATED OCTOBER 19,2011
BETWEEN THE CITY OF MIAMI BEACH
AND
STRATEGIC ADVISORY GROUP
FOR
CONSULTING SERVICES RELATIVE TO THE EXPANSION AND ENHANCEMENT OF
THE MIAMI BEACH CONVENTION CENTER CAMPUS/DISTRICT, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO 33-10/11
January 1, 20 13
The following amends Strategic Advisory Group's ("SAG") scope of services, professional fees,
and Term pursuant to our agreement dated October 19, 2011 to provide consulting services
relative to the expansion and enhancement of the Miami Beach Convention Center
Campus/District.
ADDITIONAL SCOPE OF SERVICES
SAG, will manage, in conjunction with City staff, the Master plan/LOI process outlined in
Exhibit 1. This will include:
• Project oversight -this includes assisting the City on how to best maximize the City's
assets, informing the City on how to potentially generate maximum private investment,
updating the City on the status of the project, and assisting the City with the resolution of
any issues that may arise as the project progresses.
• Managing and maintaining the schedule -this includes taking the lead role in creating,
modifying, communicating, and administering the attached schedule (Exhibit 1) with
both the City team and the short listed developers. The goal of this process will be to
complete a master plan and LOI from each short listed team by the targeted date.
• Preparing agendas and facilitating project meetings -The attached schedule includes
numerous meetings and work sessions. SAG will be responsible for preparing the agenda
for each meeting, ensuring participants are informed of expectations, and facilitating each
meeting as appropriate.
• Participating in public forums and commission meetings. There are four public
community meetings and four City Commission meetings currently planned. It is our
goal to create an environment whereby the community speaks directly to the short-listed
development teams, not an intermediary consultant. Nevertheless, SAG will facilitate the
3848 Saint Annes Court • Duluth, GA 30096 • (678) 584·0705
S,trategicAdvisoryGroup
meetings, meet in advance with leaders to prepare, and ensure the proper presentation
materials are prepared.
For the Commission meetings, SAG will assist with drafting briefing information,
participate in Commission member advance briefings, and prepare apple-to-apples
comparisons to ensure the Commission is presented with comparable data for their
decision making process.
• Drafting and reviewing written correspondence related to the project-SAG will assist
with the drafting and/or reviewing project information. This will include project update
memorandums, proposal comparisons, and correspondence to the development teams.
• Preparing presentation materials -SAG will prepare presentation materials when
required. In addition, SAG will assist each development team with preparing their
materials to ensure each team presents like data in a similar fashion.
• Facilitating developer discussions -SAG will assist with the numerous meetings,
conference calls, and discussions with the short listed teams to communicate the City's
objectives, deliverable expectations, financing options, master plan issues, etc.
• Participating in design review meetings -SAG will participate and coordinate the
planned design review meetings. Our main role will be to monitor how each team is
moving forward and ensure the Commission, community, convention center, City and
other stakeholder issues are being addressed.
• Answering developer questions -SAG will be the clearinghouse to answer developer
questions as they arise, ensuring the proper team member from the City team is
counseled, and that the answer is communicated.
• Drafting the LOI template-SAG will draft, in conjunction with the City's legal team, a
letter of intent template outlining the broad terms for the proposal. The LOI will address:
diagrams and renderings communicating the vision for the site; square foot program for
each component; phasing plan and project absorption schedule; development cash flows
(revenues, expense, capital, etc.) for each component, with a summary of significant
assumptions, demonstrating financial viability; terms for leasing land for private
development; plan for raising capital and known funding commitments; scope of services
and fee for management of the renovation and expansion of the MBCC and any other
public assets requested to be developed; scope of services and fee for design of the
renovation and expansion of the MBCC and any other public assets requested to be
developed; requested role of the City; hotel room-block commitment; and the plan to
involve the community in the refinement of the vision.
• Economic impact -one of the requirements of the RFQ is for each short listed team to
provide an analysis of the economic impact of the proposed master plan, with
documentation supporting how the estimated economic impact was derived. In addition
each team must provide a summary of City revenues generated by the private
components of the project over time, including property taxes, hotel taxes and sales taxes.
2
Str~tegicAdvisoryGroup
SAG will provide guidance to each team on how these analyses are to be completed to
enable an apples~ to-apples comparison of the proposals. This will include providing each
team with a common methodology and assumptions for each calculation.
• Negotiating the LOI-SAG will work in concert with the City legal team to negotiate the
LOis. This will entail numerous conference calls and meetings to ensure each proposal
addresses all issues and that each is as favorable to the City as possible.
ADDITIONAL FEES
SAG will be compensated for fees and expenses through December 31, 2012 under the current
contract.
Exhibit 2 presents an estimate of the hours for each task, fees and expenses beginning January 1 ,
2013, assuming two firms are shortlisted. Fees and expenses are not to exceed $198,835 during
the term. Fees and expenses will increase if more than two firms are shortlisted or the City
materially alters the schedule in Exhibit 1.
SAG's fees will be based on the time worked on the project multiplied by the hourly rates in
Exhibit 2. Each invoice will include a summary of the tasks completed by day by person.
Travel expenses will be paid in addition to fees. Expenses for airfare, rental car, taxi, hotel and
any third party data will be invoiced based on the actual amount, without markup. Meal receipts
will be provided, and will be invoiced not to exceed the City of Miami Beach's per diem rates
which are currently $22.64 for breakfast, $20.14 for lunch and $36.38 for dinner.
Invoices shall be submitted monthly and the City shall pay invoices within 30 days of receipt.
TERM
This agreement shall begin on January 1, 2013 and end on June 30,2013.
* * *
3
$tr«:ltE!gic,AdvisoryGroup
IN WITNESS WHEREOF, the parties by their duly authorized representatives have caused this
Subcontract Agreement to be executed as of the date first written above.
FOR CITY:
ATTEST:
By:
City Clerk
FOR CONSULT ANT:
ATTEST:
By: __________________ __
Thomas Reifert, Partner
., ____ ;:.._,1;j_. .. ,.,r
4
CITY OF MIAMI BEACH, FLORIDA
Mayor
STRATEGIC ADVISORY GROUP LLC
Jeffrey Sachs, Managing Partner
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
I '1L ~\~\(~
~~~1----Date
Jan 8
Jan 9
Jan 17
Jan29
Jan 29 Eve
Feb 26
Feb 27
Feb 27 Eve
Feb 28
Feb 27 I 28
Mar26
Mar27
Mar27 eve
Mar28
AprilS
April
April26
May 8 eve
May 9 I 10
May 15
Strategic:AdvisoryGroup
Exhibit 1
Design/LOI Process
City/SAG/Tishman -Kick Off Meeting, MBCC Walk-Through
City/SAG/Portman-Kick Off Meeting, MBCC Walk-Through
City Commissioner Briefmgs
Tishman and Portman meeting with Convention Center Advisory Board
Public Commrmily M #1 -Gather initial public input
City/SAG/Portman -Intemal Preliminary Master Plan Review
City/SAG/Tishman -Internal Preliminary Master Plan Review
Pub!JC c:omrnunity If]
Guiding Principles for Master Plan based on community input
• Master Plan Concept (bubble diagrams)
City Commission Workshop #1
• Guiding Principles for Master Plan based on community input
• Master Plan Concept (bubble diagrams)
City Commissioner Briefings
City/SAG/Portman -lntemal Master Plan Review
City/SAG/Tishman -Intemal Master Plan Review
City Commission Workshop #2 &
• 3D Massing diagrams
City Commissioner Briefings
Initial LOI terms due to the Administration
LOI review and negotiations
Final Masterplan deliverables and LOI due
Public Community ng iV[
• Complete Master Plans
City Commissioner Briefings
Special City Commission Meeting
• Complete Master Plans
• Proposed LOI Terms
5
:t3
Strateg,cAdvisoryGroup
May 22 I 23 City Commission Briefings
Jun 5 City Commission Meeting
• Selection of the Final Proposer based on LOis and Master Plans
6
$trt:~t~gicAdvisoryGroup
Exhibit 2
Estimated Hours, Fees and Expenses
Sachs Reifert Total Fees
Project Oversight 30 20 50 $14,750
Connnissioner meetings 35 0 35 11,375
Managing & Maintaining the Schedule 25 20 45 13,125
Facilitating project meetings 10 10 20 5,750
Participating in public forurrn and 32 16 48 14,400
commission meetings
Drafting and reviewing written 20 10 30 9,000
correspondence related to the project
Preparing presentation materials 20 30 50 14,000
Facilitating developer discussions 40 10 50 15,500
Participating in design review meetings 30 30 60 17,250
Answering developer questions 20 15 35 10,250
Drafting 1he LOl template 30 10 40 12,250
Economic impact 10 35 45 12,000
Negotiating the LOI 60 15 75 23,250
362 221 583 172,900
Billing Rate $325 $250
Fees $117,650 $55,250 $172,900
Travel ExpmseAllowance (15%) 25,935
TOTAL $198,835
Average over 6 nxmths $33,139
7
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RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, TRANSMITTING THE
REQUEST FROM THE CITY ATTORNEY'S OFFICE AND THE
PUBLIC WORKS DEPARTMENT, FOR THE DEBARMENT OF
HARBOUR CONSTRUCTION, INC. PURSUANT TO SECTIONS
2-397 THROUGH 2-406 OF THE CODE OF THE CITY OF MIAMI
BEACH TO ALEKSANDR BOKSNER, SENIOR ASSISTANT
CITY ATTORNEY, WHOM SHALL BE CHARGED WITH THE
DUTY OF PROMPTLY INVESTIGATING AND PREPARING ALL
NECESSARY WRITTEN REPORT(S) CONCERNING THE
PROPOSED DEBARMENT, AND TO SERVE AS THE
PROSECUTING AUTHORITY BEFORE THE DEBARMENT
COMMITTEE FOR THE PRESENTATION OF ALL RELEVANT
EVIDENCE AND ARGUMENTS FOR THE DEBARMENT OF
HARBOUR CONSTRUCTION, INC.
WHEREAS, the City Attorney's Office, in collaboration with the Public Works
Department, has requested the debarment of Harbour Construction, Inc. pursuant to Sections 2-
397 through 2-406 of the Code of the City of Miami Beach; and
WHEREAS, the City Commission is hereby required to transmit this request to
Aleksandr Boksner, Senior Assistant City Attorney, whom shall be charged with the duty of
investigating and preparing all necessary written reports concerning the proposed debarment of
Harbour Construction, Inc., pursuant to Chapter 2, Article VI, Division 5; and
WHEREAS, Senior Assistant City Attorney, Aleksandr Boksner, shall serve as the
prosecuting authority before the Debarment Committee, present all relevant evidence and
argument for the debarment of Harbour Construction, Inc., and have all authority necessary to
investigative and prosecute this matter.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, transmit the request from the City
Attorney's Office and the Public Works Department, for the debarment of Harbour Construction,
Inc. pursuant to Sections 2-397 through 2-406 of the Code of the City of Miami Beach to
Aleksandr Boksner, Senior Assistant City Attorney, whom shall be charged with the duty of
promptly investigating and preparing all necessary written report(s) concerning the proposed
debarment, and to serve as the prosecuting authority before the Debarment Committee for the
presentation of all relevant evidence and arguments for the debarment of Harbour Construction,
Inc.
PASSED and ADOPTED this ___ day of February, 2013.
ATTEST BY:
RAFAEL E. GRANADO, CITY CLERK
MAYOR MATTI HERRERA BOWER
Agenda Item R f"J E
Date 2-l.-1 5
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