Memo to vendorsCITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 · ~
www.miamibeachfl,gov
Procurement Division
March 25, 2003
TO ALL CITY OF MIAMI BEACH VENDORS
RE: PROHIBITED CAMPAIGN CONTRIBUTIONS BY VENDORS
Telephone 305 673-7495
Facsimi .~.j305 ~-785~
The General Municipal Election for 2003 is under way and some candidates have already
filed their intent to run for the office of Mayor or Commissioner for the City of Miami Beach.
It is of utmost importance that you familiarize yourself and adhere to the requirements set
forth in the City's Vendor Prohibited Campaign Contributions Ordinance No. 2003-3389
(the "Ordinance"). Failure to adhere could result in your disqualification from transacting
business with the City for a period of time.
The Ordinance was adopted to ensure that no person who is a vendor of the City of Miami
Beach, gives a campaign contribution directly, or through a member of the person's
immediate family, or through a political action committee, or through any other person, to a
candidate, or to the campaign committee of a candidate, for the offices of Mayor or
Commissioner. This prohibition applies to natural persons and to persons who hold a
controlling financial interest in business entities. The definitions of "vendor" and "controlling
financial interest" are as follows:
"Vendor" means a person and/or entity who has been selected by the City as the
successful bidder on a present or pending bid for goods, equipment or services, or has
been approved by the City on a present or pending award for goods, equipment or
services, prior to or upon execution of a contract, purchase order or standing order.
"Controlling Financial Interest" means the ownership, directly or indirectly, of 10% or more
of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or
more in a firm. "Firm" means a corporation, partnership, business trust or any legal entity
other than a natural person.
The City will ensure that prior to recommending any vendor for a contract award and/or
issuance of a purchase order that vendors are not in violation of the Ordinance. The City
will not recommend the award of a contract or issue a purchase/standing order unless the
City knows the names of the individuals with a controlling financial interest as defined
above. Please provide the names of all individuals or entities (including your sub-
consultants) with a controlling financial interest to the following address:
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
Failure to provide the following information will result in future contract award(s) or
purchase order(s) not being awarded or issued. Vendors with existing contracts or
purchase orders must also provide this information to avoid termination and/or non-
renewal of contract or purchase orders. Please complete the attached document and
return to the above address by April 14, 2003.
Should you need additional information or clarification, I may be reached by phone
305.673.7490; fax: 305.673.7851; or e-mail: guslopez~miam beachfl..qov.
Sincerely,
Gus B
Procurement Director
Attachment: Vendor Campaign Contribution Ordinance Questionnaire
C:
Mayor and Members of the City Commission
Jorge M. Gonzalez, City Manager
Murray Dubbin, City Attorney
Mayra Diaz Buttacavoli, Assistant City Manager
Robert Parcher, City Clerk
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F:~,pu RC~ad.L~GUS~CITYMG R~VendorCampaig nProhibition.doc
VENDOR CAMPAIGN CONTRIBUTION ORDINANCE
QUESTIONAIRE
(PLEASE PRINT CLEARLY OR TYPE)
Vendor Name:
Street Address:
Telephone Number:
E-Mail Address:
Facsimile Number:
OWNER(S) WITH CONTROLLING FINANCIAL INTEREST:
NAME TITLE