Request 511 - Police/Evidence & Property Unit
RECORDS DISPOSITION REQUEST
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2. DMSION '3., BUREAU
Pol ice Evidence & Proper.ty Unit
5. CONTACT (Nam. II. TeI.phone Number)
Edwin Young (305) 673-7960
~~,,~O 'Bi4vJN Cl ~ b"'3-1~1
6. SUBMITTED BY: I her.by . thlat the recorda to be d.p08ed of'
.... correc1ly r.pr...nted below. th8t any audit requir.m.nta for the
recorda have been f1JJy justified. and thlat fwther ret.ntion is not
r~uired for any litiga . p.nding or imminent.
STATE OF FLORIDA
DEPARTMENT OF STATE
1)Nielol'l01 Ubrary 8nd
.. tr;tormetioft s.rv_
'Form L66E1 07M-13
:.:. AGENCY .
, City of Miami Beach
\
'i"""""')DRESS (Str..t, City, and Zip Coda)
1700 Convention Center Drive
Miami Beach, Fl. 33139
SUBMIT TO:
Rorida Department of State
Bureau of Archives and Records Management
Mail Station 9A
The Capitol
Tallahassee, FL 32399=:0250
7. BUREAU OF ARCHIVES II. RECORDS MANAGEMENT REVIEW
(FOR DNISION USE ONL VI
TECHNICIAN REVIEW
A~AL YST ~EV!EW
ARCHIVIST REVIEW
SUPERVISOR REVIEW
NO.~"
PAGE 1 OF ..L.
GES
8. NOTICE OF INTENTION .
,The acheduled recorda listed in It.m 9 are to be disp08ed of in the
menner checked below laDecifv only one):
.l,;. e. ~estruction _ b. Microfilming end Destruction
c. Other
d.
Retention
IDivision
use Only)
g.
Dispoaition
Action end Date
Completed After
Authorization
9. UST OF RECORD SERIES
....
:."
a.
Schedule
No.
b.
Item
No.
c.
TItI.
:.0
68
EVIDENCE PROCESSING RECORDS
68
EVIDENCE PROCESSING RECORDS
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CITY CLE,,\j~'~- ~f-b~,
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:
JAN 0 9 1995
~y.
. ..
,jlime_
f.
Volume
in
Cubic Feet
..
Inclusive
Det..
C;fJ
(j)AY.r
+
IJUO((
1/1/90 to 12.0 CU. T.
12/31/90
1/1/91 to 12.0 CU. FT.
12/31/91 ~~~
~1.y'9S
...
. NOTE: FOR CONTINUATION USE Form LS6E108.
10. DISPOSAL AUTHORIZATION IFOR DNISION USE ONL VI
Disposel for the ebove listed recorda is authorized. Any deletiorw or
modificetiorw ere indicated.
r-
') ~.oJJv ~ MAR 0 2 1995
Dr~.DNiaionofU~e~
end Informetion Servic..
Data
11. DISPOSAL CERTIFICATE: The ebove listed records have been
disposed of il) th..-nen af)16 on~ date shown in column g.
NOTE: Upon disp08ttion retain this form for yaw recorda.
STATE OF FLORIDA
DEPARTMENT OF STATE
. Divi8ion 01 U......y IInd
~1onftation llervicee
'.,:rm L86E107R4-83
'Ii
NO. .s1D
PAGE 1 OF 1
RECORDS DISPOf;ITION REQUEST
t'T1 L.<f ~ (\1 L( 7 tJ clcJ d
2. DIVISION 3. BUREAU
Police Evidence & Property Unit
,
"
"I.. AGENCY
. City of Miami Beach
\ ---
JDRESS (S...t. City, and Zip Coda)
1700 Convention Center Drive
Miami Beach, Fl. 33139
SUBMIT TO:
Florida Departmant of State
Buraau of Archivas and Racords Managemant
Mail Station 9A
The Capitol
Tallahassae. FL 32399,.0250
7. BUREAU OF ARCHIVES &; RECORDS MANAGEMENT REVIEW
(FOR DIVISION USE ONL VI
TECHNICIAN REVIEW
A!'.!.~L YST REV!EW
ARCHIVIST REVIEW
SUPERVISOR REVIEW
a. b.
Schedule Item
No. No.,
."---
;
68
68
GES
5. CONTACT (Name &; Telephone Number)
Edwin Young (305) 673-7960
~c.","~O 1SRovJN t,l C1J,v((.. t,1-3-t41
6. SUBMITTED BY: I hereby that the records to be diSposed of
are correc1ly repr..ented below. that any audit requirements for the
records have been Nly j..tified. and that further retention is not
r'!<<luired for any Iltiga. pend~ or imminent.
8. NOTICE OF INTENTION
The scheduled records listed in hem 9 are to be disposed of in the
manner checked below (sDecifv only one):
J.. e, ~eI!~ucticm _ b, Microfiming end O...uction
c. Other
d.
Retention
(Division
..e Only)
9. UST OF RECORD SERIES
,." :."
c.
TItle
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~L .,.J
CITY CLEr\~'..;. u;ili~l,
i
.
JAN 0 9 1995
iJy~
,rnnie_
e.
IncI..ive
Datea
f. g.
Volume Disposition
in Action and Date
Cubic F..t Completed After
Authorization
C"lJ
(LJAY.r
+
Au.o((
1/1/90 to 12.0 CU. T.
12/31/90
1/1/91 to 12.0 CU. FT.
12/31/91
EVIDENCE PROCESSING RECORDS
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EVIDENCE PROCESSING W~~A'~ \,.-1.
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· NOTE: FOR CONTINUATION USE Form LS5E108 ·
10. DISPOSAL AUTHORIZATION (FOR DIVISION USE ONL Y)
I Disposal for the above listed records is authorized. Any deletions or
l m~tions.e indicated.
) ~~MAR021995
I
Dir~.DivisionofU~a~
and Information Services
Date
11. DISPOSAL CERTIFICATE: The above listed records have been
disposed of it) th....anner aOl!lo~ date shown in column g.
stnT~- "
Date
Name and Tide
WltlW8s
. .
NOTE: Upon disposition reteln this farm for yow records.
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,-.-
FROM:
Records Mana~e ent Liaison Officers
Jim Berberic hief
Bureau of Arc ives and Records Management
TO:
DATE:
October 25, 1993
SUBJECT:
SCHEDULING AND DISPOSITION PROCEDURAL CHANGES
The records management program of the Bureau of Archives and Records
Management has implemented a new computer system, which will result in more
efficient records management services for the Bureau and for the public
agencies we serve. Preparing for the implementation of this new system has
prompted a review and revision of our scheduling and disposition procedures
and,we wanted to make you aware of some of these changes. The following is a
list of procedures that have been implemented.
1. We will place a new emphasis on the use of the current 105 and 107
forms. The current forms are LSSE 10SR4-93 and LSSE 107R4-93. Any older
forms should be discarded or used for scratch paper. One of each of the
current forms is enclosed. You may photocopy these or contact our records
management office for additional forms.
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2. When reviewing lOSs, we will be standardizing record series titles and
eliminating\sub-series titles in an effort to make the titles more meaningful
and useful. In the future, a record series item will consist of only the "a)
record (master) copy" and the "b) duplicate" with no additional sub-items.
3. One-time disposals on the 105 form will be discontinued. For one-time
disposals, you must submit a 105 form to schedule the records and a 107 form
to dispose of the records, just as with other disposals.
4. Duplicate records with a retention of "obsolete, superseded or
administrative value is lost" are no longer required to be submitted on a
Records Disposition Request prior to disposal. Knowledge of disposal
eligibility of these duplicate records is the responsibility of the Agency.
5. When completing the 107 form:
a. Block 8 (Notice of Intention) must have only one intention marked.
Submit a separate 107 for each type of intention.
b. Block 9A (Schedule No.) must reference a current schedule. The
use of superseded schedules will no longer be accepted.
c. Block 9b (Item No.) must reference the complete item number
including, when applicable, the letter of the item (usually -a- for -record
(master) copy- or -b- for.-duplicate-).
r-
d. Block ge (Inclusive Dates) must include a beginning and an ending
date. "Day one" or a given date "and prior" will no longer be accepted.
(Over)
..
6. When lOSs and 107s are returne~ to you with corrections or amendments, a ~
computer generated report indicating the changes and actions taken will be
attached. This is to inform you of the changes so that you may incorporate
them into future requests.
7. When revising general schedules, items will no longer be renumbered and
schedule numbers will not contain an -R- to indicate the revision. Instead,
new items will be added starting with the next available number and a date
will be included on the front of the schedule to indicate the date of the
revision. An alphabetic list of items will be included for easy reference.
This is being done in response to requests from several agencies.
This is an extensive list of changes which should make the records
scheduling and disposition process easier and more efficient for all of us.
To fully implement the changes and make this work, we need your help. Please
review these procedures carefully and follow them when submitting lOSs and
107~. If you have any questions or concerns about these changes, please
contact our records management staff at (904) 487-2180 or Suncom 277-2180.
Thank you in advance for your assistance.
~,
-.."
ST ATE OF flORIDA
DEPARTMENT OF STATE RECORDS DISPOSITION REQUEST NO.
r , Division of Library and
Information Services PAGE 1 OF PAGES
Form lS6El07R4-93 -
1. AGENCY 2. DIVISION 3. BUREAU
4. ADDRESS (Street, City, and Zip Codel 5. CONTACT (Name & Telephone Number)
6. SUBMITTED BY: I hereby certify that the records to be disposed of
SUBMIT TO: are correctly represented below. that any audit requirements for the
records have been fully justified, and that further retention is not
Florida Department of State required for any litigation pending or imminent.
Bureau of Archives and Records Management
Mail Station 9A
The Capitol Signature Date
Tallahassee, FL 32399-0250
Name and Title
7. BUREAU OF ARCHIVES & RECORDS MANAGEMENT REVIEW 8. NOTICE OF INTENTION
(FOR DIVISION USE ONL YI The scheduled records listed in Item 9 are to be disposed of in the
manner checked below (specify only one):
TECHNICIAN REVIEW
ANALYST REVIEW - a. Destruction - b. Microfilming and Destruction
ARCHIVIST REVIEW c. Other
SUPERVISOR REVIEW -
9. LIST OF RECORD SERIES
d. f. g.
a. b. c. Retention e. Volume Disposition
Schedule Item Title (Division Inclusive in Action and Date
.r-- No. No. use Only) Dates Cubic Feet Completed After
I Authorization
* NOTE: FOR CONTINUATION USE Form LS5E108 *
10. DISPOSAL AUTHORIZATION (FOR DIVISION USE ONL YI 11. DISPOSAL CERTIFICATE: The above listed records have been
Disposal for the above listed records is authorized. Any deletions or disposed of in the manner and on the date shown in column g.
modifications are indicated.'
r Signature Date
Name and Title
Director. Division of Library Date
and Information Services
Witness
NOTE: Upon disposition retain this form for your records.
r
, STATE OF FLORIDA
. DEPARTMENT OF STATE RECORDS DISPOSITION REQUEST
. . Division of Library and NO.
Information Services
Form LS6El07R4-93 PAGE 1 OF - PAGES
1. AGENCY 2. DIVISION 3. BUREAU
4. ADDRESS (Street. City. and Zip Code) 5. CONTACT (Name & Telephone Number)
6. SUBMITTED BY: I hereby certify that the records to be disposed of
SUBMIT TO: are correctly represented below. that any audit requirements for the
records have been fully justified. and that further retention is not
Florida Department of State required for any litigation pending or imminent.
Bureau of Archives and Records Management
Mail Station 9A
The Capitol Signatu"e Date
Tallahassee, FL 32399-0250
Name and Title
7. BUREAU OF ARCHIVES & RECORDS MANAGEMENT REVIEW 8. NOTICE OF INTENTION
(FOR DIVISION USE ONL Y) The scheduled records listed in Item 9 are to be disposed of in the
manner checked below (specify onlv one):
TECHNICIAN REVIEW
ANALYST REVIEW - a. Destruction - b. Microfilming and Destruction
ARCHIVIST REVIEW c. Other
SUPERVISOR REVIEW -
9. LIST OF RECORD SERIES
d. f. g.
a. b. c. Retention e. Volume Disposition
Schedule Item Title (Division Inclusive in Action and Date
r-- No. No. use Only) Dates Cubic Feet Completed After
Authorization
* NOTE: FOR CONTINUATION USE Form LS5E108 *
10. DISPOSAL AUTHORIZA nON (FOR DIVISION USE ONL Y) 11. DISPOSAL CERTIFICATE: The above listed records have been
Disposal for the above listed records is authorized. Any deletions or disposed of in the manner and on the date shown in column g.
modifications are indicated.'
Signature Date
Name and Title
Director. Division of Library Date
and Information Services
Witness
NOTE: Upon disposition retain this form for your records.
STATE OF FLORIDA
, " DEPARTMENT OF STATE RECORDS DISPOSITION REQUEST
Divilion of library and NO.
Information Servic. (CONTINUED)
Form LS6E10BR4-93 PAGE - OF - PAGES
1. AGENCY 2. DIVISION 3. BUREAU
,
9. LIST OF RECORD SERIES
d. f. g.
a. b. c. Retention e. Volume Disposition
Schedule Item Title (Division Inclusive in Action and DlIIte
No. No. use Only I DlIItes Cubic Feet Completed After
Authorizllltion
"-
-
. . STATE OF FLORIDA
. ( '. DEPARTMENT OF STATE RECORDS DISPOSITION REQUEST NO.
Division of Ubrary and
Information Servicee (CONTINUED) PAGE OF PAGES
Form LS6El0BR4.93 - -
1. AGENCY 2. DIVISION 3. BUREAU
,
9. LIST OF RECORD SERIES
d. f. g.
a. b. c. Retention e. Volume Disposition
Schedule Item Title IDivision Inclusive in Action and Date
No. No. use Only) Dates Cubic Feet Completed After
Authorization
....
-