Request 533 - FleetState or Florida
DEPARTMENT OF STATE
Division of Library and
Information Services
Form Ls6e I OTr4-93
RECORDS DISPOSITION REQUEST
NO.$ 33
PAGE I OF 3 PAGES
AGENCY
4. ADDRESS (Street, City and Zip Code)
140 MacArthur Causeway
Miami Beach, FL 33139
SUBMIT TO: by.---------
Florida Department of State Tin~e~---~------~
Bureau Of Archives and Records Management
Mail Station 9A
The Capitol
Tallahassee, FL 32399-0250
7. BUREAU OF ARCHIVES & RECORDS MANAGEMENT REVIEW
(FOR DIVISION USE ONLy)
TECHNICIAN REVIEW.f~/~t/~ ~/~--/g&.
ANALYST REVIEW
ARCHIVIST REVIEW
SUPERVISOR REVIEW
I3. BUREAU
Fleet Management
5. Contact (Name & Telephone Number)
Suzanne Eagen (305)673-7642
6. SUBMITTED BY: I hereby cetify that the records to be disposed of
are correctly represented below, that any audit requirements for the
r~iredrdS have been fully justified, and that further retention is not
for any litigation pending or imminent.
Signature Date
Name and Title ,i~6~ ~¢~-)'~~)~ ~ ~
8. NOTICE OF RNTENTION /
The scheduled records listed in item 9 are to be digposed of in the
manner checked below (specify only one):
a. Destruction __ b. Microfilming and Destruction
hedule Title
No.
c. Other
9. LIST OF RECORD SERIES
316o
d. e. £
Retention Inclusive Volumne
(Division Dates in
use Only) Cubic Feet
go
Disposition
Action and Date
Completed After
Authorization
CS1
Equipment Maint Report Print-Outs
7/78- 117 cs
03/93
GS1
Auctioned Vehicles
GS 1 Purchase Orders/Standing Orders
GS 1 Fuel Ticket Books/Pump Readings
GS 1 Repair Work Orders
GS 1 Stock Requisition Books
*NOTE: FOR CONTINUATION USE Form LSSE108*
10. DISPOSAL AUTHORIZATION (FOR DIVISION USE ONLY)
Disposal for the above listed records is authorized. Any deletions or
moditications are indicated.
Director, Division of Library Date
and Information Services
/ /~_~ 11/80 - 37 cs
09/95
~ F~ 78-91 18 cs
3 ff~' 79-90 20 cs
,3 ('g 76-9/93 25 cs
,3 I~ 83--9q 17 cs
11. DISPOSAL CERTIFICATE; The above listed records have been
disposed of in the manner and on the date shown in column g
Signature Date
Name and Title
Witness
NOTE: Upon disposition retain this form for your records.
Sta,.ofF, o.i.a RECORDS DISPOSITION REQUEST
Divi,ionofLibrarysnd (CONTINUED) PAGE 2 OF 3 PAGES
Information S~rviccs
~ Form LSSE108R4-93
1. AGENCY 2. DIVISION 3. BUREAU
City of Miami Beach Fleet Management
9. LIST OF RECORD SERIES
a. b. c. d. e. f. g.
Schedule Item Title Retention Inclusive Volumne Disposition
(Division Dates in Action and Date
No. No. use Only) Cubic Feet Completed After
Authorization
GS 1 223 Equipment Specifications 0 ~ iq 71-84 7 cs
GS1 97 Vendor Files ~ F'c.~ 80-¢3- , 3 cs
GS1 53 Stock Issued Reports ~ Ftfl 91-92 1 cs
GS1 53 Warehouse Stock Charge Printouts ~ }9~ 84-4/¢4~, 5 cs
GS1 43 Employee Reading File I ~-~ -.9'Y///]?F- 1 cs
' ,,
GS1 43 Cox's Reading File ] /t ~ 3/94 $ cs
~'S1 43 Guzman's Reading File ] 'q ~ 3/94 4 cs
GS1 17 Correspondence Routinue ~ I~ 66~0~f~o/~3 21 cs
GS1 197 Payroll Print Outs ~ ~ 91-93 2 cs
GS 1 $ Daily Absentee/Alternative Holiday ] ~ 81-9/85 2 cs
GS1 116 Leave Slips ~ B~ 88-91 2 cs
GS1 : :31 ~Personnel Memos 5~ ff].q 86-90 4 cs
GS 1 ' 1151 .Nehcile Vandalism Records .3 ~-__4 80-83 1 cs
GS1 220l> Duplicate Invoices O~q~l 93-94 1 cs
GS1 121 Collectible & Uncollectible Billings ~ F~J 74-9/93 8 cs
GS1 53 Tire Slips/Daily Vehicle Down Logs ~/'~ 87-9/93 3 cs
31 53 Maint & Report Cost D I~ 82-83 1 cs
GS1 53 Equipment (Vehicle)Service Reports '3 ~'~ 88 1 cs
S,a,. o,,~,or,,'. RECORDS DISPOSITION REQUEST
D~P^RTMENT OF STATE NO.
Divisioaof~bra~and (CONTINUED) PAGE 3 OF 3 PAGES
Information ~ices
Form ~SEI08R4-93
AGENCY 2. DiViSION 3. BUREAU
City of Mi~i Beach Fleet M~agement
9. LIST O~ RECORD SERIES
a. b. c. d. e. f. g.
Schedule item Title Retention Inclusive Volumne Disposition
(Division Dates in Action and Date
No. No.
use Only) Cubic Feet Completed After
Authorization
GS1 53 Vehicle Cost Sheets ~ ~3 80/81 1 cs
GS1 22 Memo P.O. Request ~ ~ 90/~, ~ 1 cs
GS 1 72 Bid Spec Aw~ds Copies ~ ~ 9 l~]fft 1 cs
GS 1 154 Vehicle Emission Test Copies ~ ~ ~ 89/93 1 cs
GS1 197 Payroll~erso~el Repo~s ~ ~ 84-9/85 1 cs
GS1 53 Motorcycle Records 3 ~ 81-7/89 1 cs
~S1 121 Mischief-V~dalism Bill~ngs ~ ~ 81-7/89 1 cs
GS1 53 Vehicle D~age Repo~s ~ ~ 71-91 1 cs
GS1 220 NAPA Invoices
order to m~t ~tention r~ui~ments.
~ Note: Item 1~ out b~ause retention
~uirements have not b~n met.