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19-140-03 AUM Construction IncCO NTRA CT NO. 19-140-03 MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue, 3d Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7 490, Fax: 786-394-4235 SENT VIA E-MAIL TO: ho@auminc.us December 19, 2019 Humberto Ortiz AUM Construction, Inc. 8950 NW 119 Street Hialeah Gardens, FL. 33018 Phone: 305-345-5347 RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2019- 140-ND FOR INSPECTION & MAINTENANCE OF PARKING LOT LIGHTING. Dear Mr. Ortiz: On October 4, 2019, AUM Construction, Inc., submitted to the City of Miami Beach, Florida (the "City") a bid in response to the above-referenced 1TB. The 1TB stipulates, pursuant to Section 0200, Sub-Section 16, Binding Contract, that the approval of the City Manager's recommendation by the Mayor and City Commission shall constitute a binding Contract between the City and the awarded bidder. Accordingly, this letter shall serve as official notice from the City that the Mayor and Commission at its December 11, 2019 meeting approved the City Manager's recommendation, pursuant to the 1TB to award a contract to AUM Construction, Inc., (the "Contractor" as the Tertiary Vendor) for Inspection & Maintenance of Parking Lot Lighting. No goods may be shipped, or services performed (as applicable) until such time as the City has issued a Purchase Order to the Contractor. Before proceeding with the issuance of a Purchase Order, the following item(s) are required: 1. A certificate of insurance, with limits as indicated in the 1TB, reflecting the City of Miami Beach as additional insured. Certificates need to include the following as Certificate Holder: City of Miami Beach c/o EXIGIS Insurance Compliance Services P.O. Box 4668 - ECM #35050 New York, NY 10163-4668 If you have any questions regarding this letter of notification of award, you may contact Valerie Velez, Contract Analyst, Procurement Department, at ValerieVelez@miamibeachfl.gov or at 305.673. 7 490. Otherwise, all other questions should be addressed to the Contract Manager for this contract, Mark Morgan, Property Management Department, at markmorgan@miamibeachfl.gov or (305) 673-7000 ext. 22904. urement Department AD/ME/AG We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community. CONTRACT AWARD PROCUREMENT MEMO ITB-2019-140-ND Inspection and Maintenance of Parking Lot Lighting SECTION 1 GENERAL INFORMATION SOLICITATION TITLE:INSPECTION & MAINTENANCE OF PARKING LOT LIGHTING CONTRACT #ITB 2019-140-ND Commodity Code:28555 CONTRACT TERM: Initial Term: December 11, 2019 through December 10, 2022. The Contract maybe renewed forup to (2), one (1)yearoptionsat the CityManager’ssole option. In the event the contract is renewed, the Procurement Department will issue an addendum to this Contract Award Memo. CONTRACT MANAGER: The Primary Contract Manager is Mark Morgan, Facilities Zone Manager, Property Management Department (305) 673-7000 Ext. 22904, or MarkMorgan@miamibeachfl.gov. CONTRACTOR CONTACT INFORMATION: R & D Electric, Inc. (Primary) Enterprise Electrical Contracting, Inc. (Secondary) 7447 NW 48 Street, Miami, FL 33166 1740 NW 69th Avenue, Miami, FL 33126 Attn: Rafael Echarri Attn: James R. Bill Ph. 305. 403.7841 Ph. 305.884.6540 rafael@rdelectricinc.com jbill@enterpriseelectrical.net AUM Construction, Inc. (Tertiary) 8950 NW 119 Street, Hialeah Gardens, FL 33018 Attn: Humberto Ortiz Ph. 786.558.7422 ho@auminc.us SECTION 2 OPTIONS FOR UTILIZING THIS CONTRACT The City awarded contractors in an ordinal basis (primary, secondary, tertiary). Contractor shall provide all personnel, equipment, tools, materials, supervision, labor, transportation, and incidentals necessary to inspect and maintain approximately 600 light fixtures located in various City owned surface parking lots. The Contractor shall submit monthly invoices to the City user department(s) that requested the service through a purchase order and shall include the applicable bi-weekly (every two weeks) inspection reports pursuant to Appendix C, Minimum Requirements and Specifications, C3. Specifications, 1.1 Inspection. ROADMAP FOR GROUP 1: INSPECTION AND MAINTENANCE SERVICES 1.Inspection.Contractor shall perform bi-weekly (every two weeks) night inspections of the parking lots and light fixtures listed in EXHIBIT A, in accordance to Appendix C, Subsection C3 Specifications, 1.1 in the ITB. 2.Maintenance.The Contractor shall be responsible for the repairs and/or replacements of parking lot lights in accordance with Appendix C, Subsection C3 Specifications, 1.2 in the ITB. 3. Forworkperformed underthisgroup, Contractorwillbe paid unit cost, asstipulated in the cost proposal. Pricesshall be fixed and firm during the initial term of the contract. CONTRACT AWARD PROCUREMENT MEMO ITB-2019-140-ND Inspection and Maintenance of Parking Lot Lighting *See Section 3, Subsection 2 for Living Wage requirements. GROUP 2: EMERGENCY REPAIRS AND CITYWIDE UPGRADES 1.The Contractor shall respond and complete work pertinent to emergency notifications received by the City within 6 hours (2 hours to return the call and 4 hours to secure or fix the problem), after receipt of the notification by a City Representative in accordance with Appendix C, Subsection C3 Specifications 2.1 of the ITB. 2.The Contractor must provide two (2) contact names and cell phone numbers for 24 hours a day, 7 days a week, 365 days emergency contacts.All emergency work includes immediate action for safety measures at the emergency site. 3. For work performed under this group, Contractor shall provide a quote or invoice as determined by the Contract Manager, based on the cost of parts and materials plus the agreed to mark-up, in accordance with Appendix D Subsection 12.3 of the ITB. Prices shall be fixed and firm during the initial term of the contract. Remainder of Page Intentionally Left Blank Contractor Description UnitCostPer LightFixture Estimated Quantityof Lights InspectionsPer Year R & D Electric, Inc. Inspection and maintenance of various City owned parkinglots $6.78EA 642 26 Enterprise Electrical Contracting, Inc. Inspection and maintenance of various City owned parkinglots $9.64EA 642 26 AUM Construction, Inc. Inspection and maintenance of various City owned parkinglots $ 8.99EA 642 26 Item Contractor Description UnitCost U/M Estimated QuantityHrs. 1 Regular Hours (7:00 a.m. to 5:00 p.m., Monday through Friday)$45.00 Hourly Rate 260 2 Non-Regular Hours (After 5:00 p.m., Monday through Friday, Weekends, and Holidays)$65.00 Hourly Rate 80 Description % Mark-up 3 AdministrativeMark-up for Parts and Supplies 10% R & D Electric, Inc. EstimatedAnnual Gross Costs (DealerInvoice Cost) $75,000 CONTRACT AWARD PROCUREMENT MEMO ITB-2019-140-ND Inspection and Maintenance of Parking Lot Lighting GROUP 2: EMERGENCY REPAIRS AND CITYWIDE UPGRADES CONTINUED Remainder of Page Intentionally Left Blank Item Contractor Description UnitCost U/M Estimated QuantityHrs. 1 Regular Hours (7:00 a.m. to 5:00 p.m., Monday through Friday)$35.00 Hourly Rate 260 2 Non-Regular Hours (After 5:00 p.m., Monday through Friday, Weekends, and Holidays)$50.00 Hourly Rate 80 Description % Mark-up 3 AdministrativeMark-up for Parts and Supplies 2% Item Contractor Description UnitCost U/M Estimated QuantityHrs. 1 Regular Hours (7:00 a.m. to 5:00 p.m., Monday through Friday)$150.00 Hourly Rate 260 2 Non-Regular Hours (After 5:00 p.m., Monday through Friday, Weekends, and Holidays)$225.00 Hourly Rate 80 Description % Mark-up 3 AdministrativeMark-up for Parts and Supplies 17% AUM Construction, Inc. EstimatedAnnual Gross Costs (DealerInvoice Cost) $75,000 Enterprise Electrical Contracting, Inc.EstimatedAnnual Gross Costs (DealerInvoice Cost) $75,000 CONTRACT AWARD PROCUREMENT MEMO ITB-2019-140-ND Inspection and Maintenance of Parking Lot Lighting SECTION 3 OTHER CONTRACT REQUIREMENTS 1.IncorporatedDocuments.ThecontractandtheITB,including(butnotlimitedto)AppendixXandalladdenda, and the bid is hereby incorporated by reference in the following order of priority. a.first, the Contract; b.second, all addenda to the ITB in reverse order of issuance; c.third, the ITB; d.fourth, the bid submitting by the awarded bidder. All work shall be consistent with said requirement and any discrepancies shall be clarified by the documents in the order established above. 2.Living Wage.Contractors shall comply with the City’s Living Wage Requirements as stipulated in Exhibit B. Applies to Group 1 Inspection and Maintenance Services. Remainder of Page Intentionally Left Blank EXHIBIT A LOT#ADDRESS FIXTURE QTY. VOLTAGE WATTAGE FIXTURE TYPE P1 South Pointe Park - Public Parking 24 480 175 Shoe Box LED P2 South Pointe Drive & Ocean Drive Under Construction* P4 100 block Washington Ave.10 240 175 Deco P5 4th Street & Alton Road 3 480 250 Cobra Head P9 11th Street & Washington Avenue 6 240 250 Shoe Box P10 15 Street & Michigan Ave. (softball lot)7 120 150 Deco P11 6th Street & Meridian Ave.1 120 250 Cobra Head P12 9th Street & Washington Ave.8 120 400 Deco LED P13 10th Street & Washington Ave.7 120 400 Deco LED P16 13th Street & Collins Ave. W-S 15 120 250 Poulsen P18 Lincoln Lane S. & Meridian 2 120 250 Cobra Head P19 Lincoln Lane S. & Jefferson Ave. E-S 5 120 250 Cobra Head P20 Lincoln Lane S. & Jefferson Ave. W-S 2 120 250 Cobra Head P21 Lincoln Lane S. & Michigan Ave.1 120 250 Cobra Head P23 16th Street & West Ave.6 120 250 Cobra Head P24 17th Street & West Ave.6 120 250 Cobra Head P25 Lincoln Lane N. & Lenox Ave. W-S 10 120 400 Cobra Head LED P26 Lincoln Lane N. & Lenox Ave. E-S 5 120 250 Cobra Head P27 Lincoln Lane N. & Meridian Ave.6 120 250 Cobra Head P29 17th Street & Convention Center Dr.68 240 175 Poulsen P45 Purdy Boat Ramp 7 120 175 Poulsen P46 18th Street & Purdy Ave.4 120 175 Poulsen P48 21st Street & Park Ave.5 120 175 Deco P49 21st Street & Collins Ave.70 120 250 Shoe Box P49A* 21st Street & Collins Ave.58 N/A N/A Bollards P51 23rd Street & Liberty Ave. E-S 5 120 250 Poison P55 27th Street & Collins Ave.6 120 250 Cobra Head P56 34th Street & Collins Ave.4 120 250 Poulsen P57 35th Street & Collins Ave.13 120 250 Cobra Head P58 40th Street & Royal Palm Ave.4 120 250 Cobra Head P59 40th Street & Prairie Ave.8 120 250 Cobra Head P60 40th Street & Chase Ave.19 120 250 Deco P61 41st Street & Alton Road 18 120 250 Deco P62 42nd Street & Jefferson Ave.4 120 250 Cobra Head P63 42nd Street & Royal Palm Ave.18 120 250 Cobra Head P64 47th Street & Pine Tree Drive 2 120 250 Cobra Head P71 46th Street & Collins Ave.40 120 250 Cobra Head P72 53rd Street & Collins Ave.21 120 250 Cobra Head P80 71st Street & Byron Ave.8 240 175 Cobra Head P81 64th Street & Collins Ave.8 120 250 Cobra Head P82 65th Street & Indian Creek (marina)7 120 250 Cobra Head P83 71st Street & Harding Ave. E-S 4 120 250 Main St. P84 70th Street & Harding Ave. W-S 5 120 250 Main St. EXHIBIT A LOT#ADDRESS FIXTURE QTY. VOLTAGE WATTAGE FIXTURE TYPE P85 71st Street & Carlyle Ave. S-S 2 120 250 Cobra Head P86 71st Street & Bonita Drive S-S 3 120 250 Cobra Head P87 71st Street & Bay Drive S-S 4 120 250 Cobra Head P88 Normandy Drive & Rue Versailles 2 120 250/400 Cobra Head P89 Normandy Drive & Bay Road N-S 2 120 250 Cobra Head P90 71st Street & Bonita Drive N-S 2 120 250 Cobra Head P91 72nd Street & Carlyle Ave.6 120 250 Cobra Head P92 72nd Street & Collins Ave.33 120 250 Cobra Head P106 75th Street & Collins Ave.15 240 150 Med.Base P108 80th Street & Collins Ave.24 120 175 Deco P110 85th Street & Abbott Ave.2 120 250 Cobra Head P111 84th Street & Collins Ave.6 120 250 Cobra Head EXHIBIT B SUMMARY OF LIVING WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY EMPLOYEES This summary contains the highlights of the City of Miami Beach, Florida Code, Article VI, Division 6, Living Wage Requirements for Service Contracts. All requirements of the Ordinance shall apply whether or not highlighted herein. 1. Definitions: Covered employee means anyone employed by the city or any service contractor, as further defined in this division, either full or part time, as an employee, with or without benefits. Covered employer means the city and any and all service contractors, whether contracting directly or indirectly with the city, and subcontractors of a service contractor. Health benefits shall, at a minimum, mean health insurance coverage which consists of wellness and preventive care, including maternity, and that meets the requirements of a "standard health benefit plan" as defined in F.S. § 627.6699(12)(b)(4), as may be amended from time to time. Service contractor is any individual, corporation (whether for profit or not for profit), partnership, limited liability company, joint venture, or other business entity who is conducting business in Miami Beach. Coveredservices arethetypeofservicespurchasedbythecitythataresubjecttotherequirementsofthisdivision which include the following: (a) City service contracts. Contracts involving the city's expenditure of over $100,000.00 per year and which include the following types of services: Food preparation and/or distribution; Security services; Routine maintenance services such as custodial, cleaning, refuse removal, repair, refinishing, and recycling; Clerical or other non-supervisory office work, whether temporary or permanent; Transportation and parking services; Printing and reproduction services; Landscaping, lawn, and or agricultural services; and Park and public property maintenance. 2. Living Wage & Health Benefit Rates: (a)Living wage paid.Using a "phase-in" approach, hourly living wage rates are as follows: (1)Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less than $13.88 per hour without health care benefits; (2)Effective January 1, 2019, covered employees must be paid a living wage rate of no less than $11.70 per hour with health benefits of at least $2.74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits; (3)Effective January 1, 2020, covered employees must be paid a living wage rate of no less than $11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less than $15.00 per hour without health care benefits. (b)Health benefits eligibility period.For a covered employer or the city to comply with the living wage requirements of this division by choosing to pay the lower wage scale available when a covered employer also EXHIBIT B provides health care benefits, such health care benefits shall consist of payment of at least $2.26 per hour toward theprovisionofahealthcarebenefitsplanforcoveredemployeesandtheirdependentseffectiveJanuary1,2018, and thereafter, as provided in subsections 2-408(a)(1)—(3). 3. Posting.A copy of the most current living wage rate shall be kept posted by the covered employer at the site of the work in a prominent place where it can easily be seen and read by the covered employees, and shall also be supplied to an employee within a reasonable time after a request to do so. Posting requirements will not be required where the covered employer prints the following statements on the front of the covered employee's first paycheckandeverysixmonthsthereafter: "You are required byCityof MiamiBeach lawto be paid at least _____ dollars[NOTE:Covered employerto insertapplicableliving wage rate]anhour. Ifyou arenotpaid thishourlyrate, contact your employer, an attorney, or the City of Miami Beach." All notices will be printed in English, Spanish, and Creole. At the request of the service contractor, the City will provide a sample document for posting. 4. Maintenance of payroll records.Each covered employer shall maintain payrolls for all covered employees and basic records relating thereto, and shall preserve them for a period of three years or the term of the covered services contract, whichever is greater. The records shall contain: (1)The name and address of each covered employee; (2)The job title and classification; (3)The number of hours worked each day; (4)The gross wages earned and deductions made; (5)Annual wages paid; (6)A copy of the social security returns and evidence of payment thereof; (7)A record of fringe benefit payments including contributions to approved plans; and (8)Any other data or information this division should require from time to time. 5. Reporting payroll.Every six months, the covered employer shall file upload into the City’s compliance tracking system (LCP Tracker) a complete payroll showing the covered employer's payroll records for each covered employeeworkingonthe coveredservicescontractforonepayrollperiod. Uponrequest fromthecity,thecovered employer shall produce its payroll records for any or all of its covered employees for any period covered by the covered services contract. The city may examine, inspect, and/or copy such payroll records as needed to ensure compliance with the requirement of this division. 6. Inspection by City.The service contractor shall permit the city to observe work being performed at, in, or on the projectormatterforwhichthecoveredservicescontractwasissued.Thecitymayexaminethebooksandrecords of the service contractor relating to the employment and payroll to determine if the service contractor is in compliance with the provisions of this division. 7. Failure to Comply.A service contractor’s failure to comply will result in a contract violation issued. Further failure to comply may result in contract termination, damages being imposed, contractor being barred from future work and a referral to the City’s Special Master. All such sanctions recommended or imposed shall be a matter of public record. ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM ATT ACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Coversheet Page 1 of 2 Competitive Bid Reports - C2 B MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: December 11, 2019 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2019-140- ND, INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING. RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to bids received, pursuant to ITB 2019-140-ND, Inspection and Maintenance of Parking Lot Lighting. BACKGROUND/HISTORY For approximately five years, the City of Miami Beach has had an agreement for the inspection and maintenance of parking lot lighting. The current contract expires on January 5, 2019. In order to establish a replacement contract, on August 30, 2019, the City issued an Invitation to Bid 2019-140-ND (the "ITB"). The purpose of the ITB is to establish a contact, by means of sealed bids, with a qualified firm(s) to supply all personnel, equipment, tools, materials, supervision, labor, transportation, and incidentals necessary to inspect and maintain approximately 600 light fixtures located in various City owned surface parking lots. ANALYSIS The ITB was issued on January 5, 2019, with bid opening date of October 4, 2019. The Procurement Department issued bid notices to 298 companies utilizing www.publicpurchase.com and www.bidsync.com websites. 82 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of four (4) responses from: AGC Electric, Inc. ("AGC"), AUM Construction, Inc. ("AUM"), Enterprise Electrical Contracting, Inc. ("Enterprise"), and R & D Electric, Inc ("R & D"). See Attachment A for a tabulation of bids received. The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department found that AGC, AUM, Enterprise, and R & D met the requirements of the ITB including: 1. Bidder must be a State of Florida Certified Electrical Contractor or a Miami Dade County Licensed Master Electrician. AGC, AUM, Enterprise, and R & D are State of Florida Certified Electrical Contractors 2. Bidder must demonstrate experience in parking lot, right of way, or other forms of large-scale lighting projects. AGC, AUM, Enterprise, and R & D demonstrated experience in parking lot, right of way, or other forms of large-scale lighting projects. However, the bid received by AGC significantly exceeded the City's cost expectations. Accordingly, R & D has been deemed the lowest responsive and responsible bidder meeting all terms, conditions, and specifications of the ITB, therefore is being recommended as the primary vendor; Enterprise, the second lowest responsive, responsible bidder as the secondary vendor; and AUM, the third lowest responsive, responsible bidder as the tertiary vendor. R & D Electric, Inc. For over twelve years, R & D Electric, Inc. has been part of the constant growth and improvement of South Florida by serving various cities, municipalities, highway authorities and agencies in street lighting, traffic signalization and utility work. R & D Electric, Inc., since 2014, provides routine electrical services to the City, including emergency repairs and planned repairs or small projects. To date the City is satisfied with the service being provided. Enterprise Electrical Contracting, Inc. Enterprise Electrical Contracting, Inc. is a privately owned, fast growing, full service electrical contracting company licensed to operate in Florida, Miami-Dade County, Broward County and their municipalities. Enterprise Electrical Contracting, Inc., since 2014, inspects and maintains parking lot lights at the various City-owned surface parking lots. References indicate satisfaction with the services provided. AUM Construction, Inc. According to the information provided by the firm, AUM has been in business since 2006 and currently serves both Miami-Dade and Broward County. In 2017 AUM was awarded ITB 2017-106-ZD for the Safe Routes to School Construction at Biscayne Elementary School, Nautilus Middle School, North Beach Elementary School, and Feinberg-Fisher K-8 Center and construction was satisfactorily completed in April of 2019. https://miamibeach.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=15409&M... 12/11/2019 Coversheet Page 1 of 2 Competitive Bid Reports - C2 B M IA M I BEACH COMMISSION MEMORANDUM TO: FROM: DATE: Honorable Mayor and Members of the City Commission Jimmy L. Morales, City Manager December 11, 2019 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (1TB) NO. 2019-140- ND, INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING. RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to bids received, pursuant to 1TB 2019-140-ND, Inspection and Maintenance of Parking Lot Lighting. BA C K G R O U N D/HIS TO R Y For approximately five years, the City of Miami Beach has had an agreement for the inspection and maintenance of parking lot lighting. The current contract expires on January 5, 2019. In order to establish a replacement contract, on August 30, 2019, the City issued an Invitation to Bid 2019-140-ND (the "ITB "). The purpose of the 1TB is to establish a contact, by means of sealed bids, with a qualified firm(s) to supply all personnel, equipment, tools, materials, supervision, labor, transportation, and incidentals necessary to inspect and maintain approximately 600 light fixtures located in various City owned surface parking lots. A NA LY SIS The 1TB was issued on January 5, 2019, with bid opening date of October 4, 2019. The Procurement Department issued bid notices to 298 companies utilizing www.publicpurchase.com and www.bidsync.com websites. 82 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of four (4) responses from: AGC Electric, Inc. ("AGC"), AUM Construction, Inc . ("AUM"), Enterprise Electrical Contracting, Inc. ("Enterprise"), and R & D Electric, Inc ("R & D"). See Attachment A for a tabulation of bids received. The 1TB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the 1TB will be recommended for award. In its due diligence, the Procurement Department found that AGC, AUM, Enterprise, and R & D met the requirements of the 1TB including: 1. Bidder must be a State of Florida Certified Electrical Contractor or a Miami Dade County Licensed Master Electrician. AGC, AUM, Enterprise, and R & D are State of Florida Certified Electrical Contractors 2. Bidder must demonstrate experience in parking lot, right of way, or other forms of large-scale lighting projects. AGC, AUM, Enterprise, and R & D demonstrated experience in parking lot, right of way, or other forms of large-scale lighting projects. However, the bid received by AGC significantly exceeded the City's cost expectations. Accordingly, R & D has been deemed the lowest responsive and responsible bidder meeting all terms, conditions, and specifications of the 1TB, therefore is being recommended as the primary vendor; Enterprise, the second lowest responsive, responsible bidder as the secondary vendor; and AUM, the third lowest responsive, responsible bidder as the tertiary vendor. R & D Electric, Inc. For over twelve years, R & D Electric, Inc. has been part of the constant growth and improvement of South Florida by serving various cities, municipalities, highway authorities and agencies in street lighting, traffic signalization and utility work. R & D Electric, Inc., since 2014, provides routine electrical services to the City, including emergency repairs and planned repairs or small projects. To date the City is satisfied with the service being provided. Enterprise Electrical Contracting, Inc. Enterprise Electrical Contracting, Inc. is a privately owned, fast growing, full service electrical contracting company licensed to operate in Florida, Miami-Dade County, Broward County and their municipalities. Enterprise Electrical Contracting, Inc., since 2014, inspects and maintains parking lot lights at the various City-owned surface parking lots. References indicate satisfaction with the services provided. AUM Construction, Inc. According to the information provided by the firm, AUM has been in business since 2006 and currently serves both Miami-Dade and Broward County. In 2017 AUM was awarded 1TB 2017-106-ZD for the Safe Routes to School Construction at Biscayne Elementary School, Nautilus Middle School, North Beach Elementary School, and Feinberg-Fisher K-8 Center and construction was satisfactorily completed in April of 2019. https:/ /miamibeach.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID= l 5409&M... 12/11/2019 Coversheet Page 2 of 2 FINANCIAL INFORMATION The funding for this project is as follows: Account(s) 480-0461- Amount(s) $914.15 $40,000 $134,000 $127,778.06 000312-00- 413-526-00- 00-00-62940 480-0461- 000342-00- 413-526-00- 00-00-62940 480-0461- 000674-00- 422-528-00- 00-00-62940 490-0810- 000342-29- 413-526-00- 00-00-62940 CONCLUSION After considering staffs recommendation and the bids received, pursuant to ITB 2019-140-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to R & D Electric, Inc., the lowest responsive, responsible bidder as the primary vendor; Enterprise Electrical Contracting, Inc., the second lowest responsive, responsible bidder as the secondary vendor; and AUM Construction, Inc., the third lowest responsive, responsible bidder as the tertiary vendor; and further authorize the City Manager to execute the contracts. Applicable Area Citywide Is this a Resident Right to Does this item utilize G.O. Know item? Bond Funds? No No Legislative Tracking Property Management/Procurement ATTACHMENTS: Description o Attachment A https://miamibeach.novusagenda.com/agendapublie/CoverSheet.aspx?ItemID=15409&M... 12/11/2019 C o v e r s h e e t P a g e 2 of 2 FINANCIAL INFORMATION The funding for this project is as follows: Account(s) 480-0461- Amount(s) $914.15 $40,000 $134,000 $127,778.06 000312-00- 413-526-00- 00-00-62940 480-0461- 000342-00- 413-526-00- 00-00-62940 480-0461- 000674-00- 422-528-00- 00-00-62940 490-0810- 000342-29- 413-526-00- 00-00-62940 CONCLUSION After considering staffs recommendation and the bids received, pursuant to 1TB 2019-140-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to R & D Electric, Inc., the lowest responsive, responsible bidder as the primary vendor; Enterprise Electrical Contracting, Inc., the second lowest responsive, responsible bidder as the secondary vendor; and AUM Construction, Inc., the third lowest responsive, responsible bidder as the tertiary vendor; and further authorize the City Manager to execute the contracts. Applicable Area Citywide Is this a Resident Right to Know item? No Legislative Tracking Property Management/Procurement Does this item utilize G.O. Bond Funds? No ATTACHMENTS: Description Attachment A https://miamibeach.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID= l 5409&M... 12/11/2019 26 642 $9.64 $160,910.88 $8.99 $150,061.08 $6.78 $113,171.76 $29 50 Group 1 — • " .1, T. 1 1 (C) (B) (A) (0) (A) (0) (A) (0) (A) (D) Item Desci iption Inspections Per Estimated Quantity Unit Cost Estimated Annual Cost Unit Cost Estimated Annual Cost Unit Cost Estimated Annual Cost Unit Cost Estimated Annual Cost Year (No. of Lights) (Per Litt Fixture) (A X B X C) (Per Light Fixture) (A X B X C) per Light Fixture} (A X B X C) [Per Light Fixture} (A X B X C) 1 nspection and maintenance of arious City owned parking lots $492,414.00 ATTACHMENT A ITB 2019-.140-ND Enterprise Electrical Contracting, Inc.' AUM Construction, Inc.' R & D Electric, Inc. AGC Electric, Inc. Item 1 Description ourly Rate — Regular (7:00 a.m. to 5:00 p.m., Monday through Friday) Estimated Annual Quantity U / M 260 Hourly Rata Unit Cost $35.06 Group 2— EMER.GENCY REPNRS ANC CITYWIDE Total (Quantity X Unit Cost) Unit Cost $9,100.00 $150.00 U-PGRAOES Total (Quantity X Unit_Cost) $39,000.00 Unit Cost $45.00 Total (Quantity X Unit Cost) $11,700.00 Unit Cost $120.00 Total (Quantity X Unit Cost) $31,200.00 2 Hourly Rate — Non Regular (After 5:00 p.m., Monday through Friday, Weekends, and Holidays) 80 Hourly Rate $50.00 $4,000.00 $225.00 $18,000.00 $65.00 $5,200.00 $180.00 $14,400.00 --- Item SUB-T71- % Mark-up (See Appendix 13 Section 12.3) 2% $13,100.00 Net Cost (Dealer Invoice Cost X % Mark-up) 51,500.00 % Mark-up (See Appendix 0 Section 12.3) 17% $57,000.00 Net Cost (Dealer Invoice Cost X % Mark-up) $12,750.00 % Mark-up (See Appendix D Section 12.3) 10% $16,900.00 Net Cost (Dealer Invoice Cost X %Mark-up) $7,500.00 % Mark-up (See Appendix D Section 12.3) 15% $45,600.00 Net Cost (Dealer Invoice Cost X % Mark-up) $11,250.00 Description - ministrative Mark-up for Pads nd Su lies Estimated Annual Gross Costs (Dealer Invoice Cost) $75,000 GRAND TOTAL (Items 1 — 3) $14,600.00 Mille $69,750.00 $24,400.00 $56,850.00 i OTAL OF GROUPS 1 AND 2 $219,811.08 MEM= $549,264.00 Recommended for award as primary Recommended for award as secondary Recommended for award as tertiary ATTACHM ENT A 1TB 2019-140-ND Ente rprise El ectrical Contracting, lc.' ] Gro up 1 -IN SP E CTI ON AN D M A INTENA NC E SERVIC ES (C ) (B ) (A ) (D) (A ) (D) (A) (D) (A ) (O) Description In spection s Per Estim ated Quantity Unit Cost Estimated Annual Cost Unit Cost Estim ated Annual Cost Unit Cost Estim ated Annual Cost Unit Cost Estim ated Annual Cost Year (N o . of Li ght s) (Per Light Fixture) (A X B X C) (Per Light Fixture) (A X B X C) (Per Li ght Fixture) (A X B X C) (Per Li ght Fixture) (A X B X C) u Consiiucion,ieT ] R & D El ectri c, Inc.' AG C El ectri c, Inc. Item 7 Inspection and maintenance of various C ity ow ned parking lots $160,910.88 8.99 0.061.08 9 5g $492.414.00 Hourly Rate - Regul ar (7.00 a.m. to 5.00 p.m ., Monday thr o ugh I I I I I I I I I s2o0o I Friday) 260 Hourly Rate $35.00 $9,100.00 $150.00 $39,000.00 $45.00 $11,700.00 $31,200.00 Hourly Rate - Nan R egular (After 5.00 p.m., Monday thr o ugh Friday, W eeken d s, an d Holidays) 80 I Hourly Rate I $50.00 I s40o.0o l $225.00 I s6o0o.0o I $65.00 I $5,200.00 I $180.00 I $14,400.00 Item ER ESE#ER [ ma7o ] Estim ated A nnual Gross Casis Description (Dealer Invoice Cost) Nel Cost (Jeale r Invoi ce Cost X% Mark-up) EEAESJ SEELE % M ark -up Nel Cost % Mark-up Net Cost % Mark-up Net Cosi (See Appendi x D (D ealer Inv oi ce Cost (See Ap p en di x D (D ealer In voice Cost (See Ap p en di x D (Dealer Invoi ce Cost Section 12.3) X% Mark-up) Section 12.3) X% Mark-up) Section 12.3) X% Mark-up) I dministrative Mark-up for Parts and Supplies $75,000 2%% G RA ND T TO T A L O F GR O U P S 1 AN D 2 $1,500.00 17% $12,750.00 10% $7,500.00 15% $11,250.00 $14,600.00 $69,750.00 $24,400.00 $56,850.00 $175,510.88 $219,811.08 $137,571.76 $549,264.00 1 Recommended for award as primary ' Recommended for award as secondary Recommended for award as tertiary ATTACHMENT B SOLICITATION (ITB) AND ADDENDUMS ATTACHMENT B SOLICITATION (ITB) AND ADDENDUMS MIAMIBEACH Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 1 INVITATION TO BID NO. 2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING (the ITB) September 26, 2019 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ATTACHMENTS. Exhibit A: Pre-Bid Sign-in Sheet II. RESPONSES TO QUESTIONS RECEIVED. 01: In Appendix C, Minimum Requirements and Specifications, Section 03. Specified the light fixture type for every location. However, not all details and specifications (make and model) are provided in Exhibits 1 through 18. Please provide part numbers, make and model of the existing light fixtures listed on the table for Group 1, page 28 and 29 (Deco, Shoe Box, Main St., Med. Base, bollards). Al: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2 Maintenance, the Contractor is only responsible for replacing the non-decorative General Electric Cobra heads. The part numbers for these fixtures may be found on page 29 of the ITB. Q2: Is there a sign-in sheet available from the pre-bid meeting? A2: Please refer to Exhibit A. Q3: Is there an estimated budget for this? A3: There is no established budget. Q4: CMB parking lots have many feed points and lights that are fed with direct buried cable. This cable is very old and deteriorated needing to be reconditioned in conduit. Does this maintenance bid include these re-conductor costs? A typical reconductor of boring in conduit and pulling cable in CMB costs as much as the monthly maintenance paid to the contractor in the past contract. There is no way of estimating how many sections will need reconductoring. Can CMB include a line item price per foot for these reconductors? If so, will this include restoration as well? A4: The reconditioning of cables in conduit is part of the inspection and maintenance services and the cost will need to be incorporated into the per light fixture unit cost. Q5: MB is replacing the Cobra head fixture in many parking lots with LED fixtures. The Cobra head fixture was easy to repair, and replacement parts were kept in stock keeping costs down. New LED fixtures will be under warranty, will CMB be giving the Contractor the replacement fixture when needed? A5: If the fixture is under warranty, the City will supply the fixture. Q6: Can we get an average # of outages over the last 6 months? A6: In the last six months there have been an average of 43 outages. RFQ No. 2019-140-ND Addendum #1 9/26/2019 M IA M I BEACH Procurement Department 1755 Meridian A ve, 3d Floor, Miami Beach, Flor ida 33139 w w w .m iam ibeachfl.gov ADDENDUM NO. 1 IN V ITATIO N TO BID NO. 2019-140-ND INS PEC TIO N AN D M AIN TEN A N C E O F PARKIN G LO T LIG H TING (the 1T B) September 26, 2019 This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other cl arifications and revisions issued by the C ity. The 1TB is am ended in the fo llowing particulars only (deletions are shown by strikethrough and additions are underline d). I. ATTACHMENTS. Exhibit A: Pre-Bid Sign-in S heet i -------------···-· ---·- ·-·· ·-----1 l I I 11. RESPONSES TO QUESTIONS RECEIVED. Q1: In Ap p en dix C , Mi nim um Requirem en t s an d Sp e cifications, Section C3. Sp e cified th e ligh t fixture type for ever y location. How ever, not all details and specifications (m ake and model) are pro vided in Exhibits 1 through 18. Please provide part num bers, m ake and m odel of the existing light fixtures listed on the table fo r Gr o up 1, page 28 and 29 (D eco, Shoe Box, M ain St, M ed. Base, bollar d s). A 1: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2 Maintenance, the Contractor is only responsible for replacing the non-decorative General Electric Cobra heads. The part numbers for these fixtures may be found on page 29 of the 1TB. 02: Is there a sign-in sheet available from the pre-bid m eeting? A2: Please refer to Exhibit A. 3: Is there an estim ated budget for this? A3: There is no established budget. Q 4: CM B parking lots have m any feed points and lights that are fed w ith direct buried cable. This cable is very old and deteriorated needing to be reconditioned in conduit. Does this m aintenance bid incl ude the se re-conductor costs? A typical reconductor of boring in conduit and pulling cable in C M B costs as m uch as the m onthly m aintenance paid to the contractor in the past contract. There is no w ay of estim ating how many sections will need recon ductor in g. Can C M B include a line item price per fo ot fo r these reconductors? If so, wi ll this include restoration as w ell? A4: The reconditioning of cables in conduit is part of the inspection and maintenance services and the cost will need to be incorporated Into the per light fixture unit cost. Q5: MB is replacing the C obra head fixture in many parking lots w ith LE D fixtures. The Cobra head fixture was easy to repair, and replacem ent parts w ere kept in stock keeping costs dow n. N ew LED fixtures w ill be under warr anty, will CMB be giving the Contractor the replacem ent fixture w hen needed? A5: If the fixture is under warranty, the City will supply the fixture. 6: Can w e get an average # of outages over the last 6 m onths? A6: In the last six months there have been an average of 43 outages. RFQ No. 2019-140-N D A dden dum #1 9/26/2019 Sin ►Rre MIAMIBEACH Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www,miamibeachfl.gov Q7: Can we assume since these parking lots have been under contract, that poles are grounded and up to code? A7: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2.1 Maintenance Plan for Current Conditions, the awarded bidder will inspect the current condition of City owned surface parking lots and provide a report with its findings and recommendations. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Telephone: Email: Nat8lio-Delg-atio-- -- - 305=673:7000 ext. 26263' - nataliadell ado • miamibeacht•ov --- - • Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "No-Bid" questionnaire with the reason(s) for not submitting a proposal. Alex Du.ie Ero 6ment Director RFQ No. 2019-140-ND Addendum #1 9/26/2019 M IA M I BEACH Procurement Department 1755 Meridian Ave, 34 Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov Q?: Can we assume since these parking lots have been under contract, that poles are grounded and up to code? AT: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2.1 Maintenance Plan for Current Conditions, the awarded bidder will inspect the current condition of City owned surface parking lots and provide a report with its findings and recommendations. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfi.gov Contact: Natalia Delgado Telephone: ' 305-673-7000 ext. 26263 miamibeachfl.ov- + Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential proposers that have elected not to submit a response to the 1TB are requested to complete and return the "No-Bid" questionnaire with the reason(s) for not submitting a proposal. RFQ N0. 2019-140-ND Addendum ##1 9/26/2019 MIAMI BEACH Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov EXHIBIT A Pre-Bid Sign-in Sheet RFQ No. 2019-140-ND Addendum #1 9/26/2019 MIAMI BEACH Procureme nt Depar tm ent 1755 Meridian Ave, 38 Floor, Mi ami Beach, Florida 33139 www.miamibeachfl.gov EXHIBIT A Pre-Bid Sign-in Sheet RFQ No. 2019-140-ND Addendum ##1 9/26/2019 MIAMIBEACH CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET DATE: September 12, 2019 TITLE: ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING • • A'. 4u, ..i'L:.i:ASViMINT) . . COMPANY NI 1MC NON E:',11 %Onatare 1::- 41AR...0'i-flak:SS Natalia Delgado Procurement - CMB 305-673-7000 Ext. 26263 t ... -:-.,.., ..., nataliadelgado@miamibeachfl.gov 11 ,4 C___- .,- 1 ,'_ cm ,,, ei -3 S- - LCD I 0(00 - do aji•vij, EdAgorr, 0-4 elwki:Le , (,„,. 30s-403i-8q 30S. 303 4 cis-0 catta.P 2 ki ) 41W:ge S 1, 2 ch.i-4 inc. ce,,,,A, (6 „ xv2. A-4re.7-1 /-)-7 nOn•iracin.._ 0 Q..)ay ,sre-r.D (..-?..QCfizt c'. C.:0'-P "30'3- 265- .1-30S.- CAI-6(st ,.? e_c cat..-nt( Lam,. c, Ca„..yro.ct-e..c 1 1-0 A MI BEA CH V\i. .. . .. ... ........ . DATE: TITLE: CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET September 12, 2019 1TB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING Natalia Delgado 305-673-7000 -------------~ Ext. 26263 Procurement - CMB nataliadelgado@miamibeachfl.gov 2as(0/ O05 1 MIAMIBEACH CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET DATE: September 12, 2019 TITLE: ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING .7 '`.1*(N E . : . (PLEMIt410INO . ' ., CONIPAW INAIN/M .: E:, . I PliiiiNtI .Stgootre r • " ,R,Ilitil, Alniate8'. V4,e‘N C..0tA\,e, . &Jr- V- Censo-mc 4torL ,---- 2 MIAMI BEACH CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET DATE: September 12, 2019 TITLE: ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING 2 MIAMI BEACH INVITATION TO BID (ITB) INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING 2019-140-ND BID ISSUANCE DATE: AUGUST 30, 2019 BID DUE: OCTOBER 4, 2019 @ 3:00 PM ISSUED BY: rA , NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER II PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x6263 I nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov MI A MI BEA CH IN V IT A TIO N TO B ID (1TB) INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING 2019-140-ND BID ISSUANCE DATE: AUGUST 30, 2019 BID DUE: OCTOBER 4, 2019@ 3:00 PM ISSUED BY: NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER II PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3d Floor, Miami Beach, FL 33139 305.673.7000 x6263 I nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov V\IAMi BE AC H. TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS ITB 2019-140-ND 2 M I AM/B E A CH TABLE OF CONTENTS SOLICITATION SECTIONS: 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS 1TB 2019-140-ND 2 L,`/ BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. For approximately five years, the City of Miami Beach (the "City") has had an agreement for the inspection and maintenance of parking lot lighting. The current contract expires on November 30, 2019. In order to consider a replacement contract, the City is seeking bids from qualified electrical contractor(s) to inspect and maintain various City owned parking lots containing approximately 600 light fixtures. The requirements and specifications are further detailed herein and more specifically in Appendix C. 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: ITB Issued August 30, 2019 Pre-Bid Meeting September 12, 2019 @ 10:00 AM ET Deadline for Receipt of Questions September 23, 2019 @ 5:00 PM ET Responses Due October 4, 2019 @ 3:00 PM ET Tentative Commission Approval Authorizing Award TBD 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Natalia Del•ado 305-673-7000 x6263 nataliadelrado ,ry miamibeachfl.•ov Additionally, the City Clerk is to be co.:lied on all communications via e-mail at: RafaelGranadocc-DmiamibeachfLov: •r via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. ITB 2019-140-ND 3 SECTION 0200 MIAMI BEACH INSTRUCTIONS TO BID DERS 1. GENERAL . This Invitation to Bid (1TB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this 1TB results in an award. The City utilizes PublicPurchase (www .publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this 1TB. Any prospective Bidder who has received this 1TB by any means other than through PublicPurchase must register immediately with PublicPu rchase to assure it receives any addendum issued to this 1TB. Failure to receive an addendum may result in disqualification of proposal subm itted. 2. PURPOSE. For approximately five years, the City of Miami Beach (the "City") has had an agreement for the inspection and maintenance of parking lot lighting. The current contract expires on November 30, 2019. In order to consider a replacement contract, the City is seeking bids from qualified electrical contractor(s) to inspect and maintain various City owned parking lots containing approximately 600 light fixtures. The requirements and specifications are further detailed herein and more specifically in Appendix C. 3. SOLI CITATION TIMETABLE. The tentative schedule for this solicitation is as follows· 1TB Issued August 30, 2019 Pre-Bid Meeting September 12, 2019@ 10:00 AM ET Deadline for Receipt of Questions September 23, 2019@ 5:00 PM ET Responses Due October 4, 2019@ 3:00 PM ET Tentative Commission Approval Authorizing Award TBD 4. PRO CUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: • t .. .. ' ., eng, [' • 2]A r1[P[:l[il[i[] [] {$} (V]]] (%· dll'kl'k'llkllll [@[i Additionally, the City Clerk is to be conied on all communications via e-mail at: RafaelGranado miamibeachfl. ov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (1 O) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 1TB 2019-140-N D 3 ,s\AI BEACH 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 877-873-8018 (Toll-free North America) (2) Enter the MEETING NUMBER: 6312925 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientID=13097&statelD=9&statename=Florida . Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City of Miami Beach website: http://www.miamibeachfl.qov/city- hall/orocurementiorocurement-related-ordinance-and-procedures/ . • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 ITB 2019-140-ND 4 MI A M/BE A CH 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) m ay be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: C ity of M iam i B each Procurem ent D epart m ent C onference R oom 17 55 M eridian A venue, 3rd Floor M iam i B each, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHO NE NUMBE R: 1- 877-873-8018 (To ll-free North America) (2) Enter the MEETING NUMBER: 6312925 Pro posers who are interested in participating via telephone should send an e-mail to the contact person listed in this 1TB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIO NS. Oral info rmation or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all pro curement solicitations once advertised and until an award recom mendation has been forw arded to the City Commission by the City Manager are under the "C o ne of S ilence." The Cone of Silence ordinance is available at http://libra ry.m unicode.com/index.aspx?client1D=13097&state1D=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Pro curement Director, or his/her administrative staff responsible for administering the pro curem ent pro cess fo r this solicitation pro viding said communication is limited to matters of pro cess or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Pro curement Contact nam ed herein with a copy to the City Clerk at rafaelgranado@ miamibeachfl.gov. 7. SPECIAL NO TICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City of Miami Beach website: http://www .miamibeachfl.gov/city- hall/pro curement/pro curement-related-ordinance-and-pro cedures/ . • CONE OF SILENCE.................................................. CITY CODE SECTION 2-486 • PROTEST PROCEDURES............................................................ CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION ANO DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES...................................................................................... CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS........................ CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT...................................................... CITY CODE SECTIONS 2-407 THROUGH 2-410 1TB 20 19 -14 0 -N D 4 MIAMI BFACH • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS, FAVORS & SERVICES CITY CODE SECTION 2-449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor. Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest ITB 2019-140-ND 5 M I A M /BEA CH • PREF ERENCE FO R FLO RIDA SM A LL BUSINESSES OW NED AND CO NTR O LLED BY VET E RA NS AND TO STATE-CERTIFIED SERVICE- DISABLED VET ERA N BUSINES S ENTERPRISES............................. CITY CO DE SECTIO N 2-374 • FA LSE CLA IM S ORDINA NCE............................. CITY CO DE SECTI O N 70-300 • A CCE PTA NCE O F GIF T S, FA V O RS & SERVICES CITY CO DE SECTIO N 2-449 8. EXA M IN A TIO N O F SO LI C ITA TIO N D OC U M EN TS A ND SITE: It is the responsibility of each Bidder, befo re subm itting a Bid, to: • Exam ine the solici tation thoro ughly. • Visit the site or structure, as applicable, to becom e fam iliar with conditions that m ay affect costs, pro gress, perform ance or furn ishing of the W ork. • Take into account federal, state and local (C ity and Miam i-Dade County) laws, regulations, perm its, and ordinances that m ay affect costs, pro gress, perform ance, furn ishing of the W ork, or award. • Study and carefully correlate Bidder's observations w ith the solicitation. • N otify the P ro curem ent D irector of all conflicts, erro rs or discrepancies in the solicitation of which Bidder know s or reasonably should have know n. • The subm ission of a Bid shall constitute an incontro vertible representation by Bidder that Bidder has com plied w ith the above requirem ents and that w ithout exception, the Bid is premised upon performing and furn ishing the W ork required by the solicitation and that the solicitation docum ents are sufficient in scope and detail to indicate and convey understanding of all term s and conditions for perform ance and furn ishing of the W ork. 9. PO STPO N EM EN T O F D U E D A TE FO R R EC EIPT OF BIDS. The City reserv es the right to postpone the deadline fo r subm ittal of bids and w ill m ake a reasonable effort to give at least three (3) calendar days written notice of any such postponem ent to all pro spective Bidders thro ugh PublicPurchase. 10. P R O T ESTS. Pro tests concern ing the speci fications, requirem ents, and/or terms; or pro tests after the bid due date in accordance w ith C ity C ode Section 2-371, w hich establishes procedures for pro tested pro posals and proposed aw ards. Protests not subm itted in a timely manner pursuant to the requirements of City Code Section 2-371 shal l be barred. 11. JO IN T VEN T U R ES. Joint Ventures are not allow ed. The City will only contract with the prime contractor. P ro posals m ay, how ever, identify other sub-contractors or sub-consultants to the prime contractor. 12. V E TERA N B U SIN ESS EN TER PR ISES PR EFER EN C E. Pursuant to City of Miam i Beach Ordinance No. 2011- 3748, the C ity shall give a preference to a responsive and responsible bidder which is a small business concern ow ned and controlled by a veteran(s) or w hich is a serv ice-disabled veteran business enterprise, and which is within five percent (5%) of the low est and best bidder, by pro viding such bidder an opportunity of pro viding said goods or contractual serv ices fo r the low est responsive bid am ount. W henever, as a result of the foregoing preference, the adjusted prices of tw o (2) or m ore bidders w hich are a sm all business concern owned and contro lled by a veteran(s) or a serv ice-disabled veteran business enterprise constitute the lowest bid pursuant to an 1TB or ora l or written request fo r quotation, and such bids are responsive, responsible and otherw ise equal with respect to quality and serv ice, then the aw ard shall be m ade to the serv ice-disabled veteran business enterprise. 13 . C O N TRA C T PR IC E. Bid Price is to incl ude the furn ishing of all labor, materials, equipm ent including tools, serv ices, perm it fees, applicable taxes, overhead and pro fit fo r the com pletion of the W ork except as may be otherw ise expressly pro vided in the solicitation. 14. M ETH O D O F A WA R D . Follow ing the review of bids and application of vendor preferences, the lowest 1TB 20 19 - 14 0-N D 5 A • responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified, without delay or interference. • The character, integrity, reputation, judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary), followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive, responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is non-exclusive, and the City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a co-primary contractor, or as secondary or tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services shall be authorized under this Agreement, except at City's sole discretion. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any Services, unless set forth in a written Purchase Order. 16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said award shall constitute a binding Contract between the City and the awarded bidder(s). In case of default on the part of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. ITB 2019-140-ND 6 MIAMI BEACH responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the 1TB will be recommended fo r award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City M anager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, m ay approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City m ay consider the following: • The ability, capacity and skill of the bidder to perf orm the Contract. • W hether the bidder can perf orm the C ontract within the tim e specified, without delay or interference. • The character, integrity, reputation, judgm ent, experience and efficiency of the bidder. • T he quality of perf orm ance of previous contracts. • The previous and existing com pliance by the bidder w ith law s and ordinances relating to the C o ntract. 15. M U L T IPLE A WA R D . The City may award tw o or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary), followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive, responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is non-exclusive, and the City m ay, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a co-primary contractor, or as secondary or tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services shall be authorized under this Agreement, except at City's sole discretion. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any Services, unless set forth in a written Purchase Order. 16. B IN D IN G C O N TRA C T. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deem ed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said award shall constitute a binding Contra ct between the City and the awarded bidder(s). In case of default on the part of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Pro posal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17 . VO L U M E O F W O R K TO B E R EC EIV ED B Y C O NTRA CTOR. It is the intent of the City to purchase the goods and serv ices specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase pro visions. 18. G EN ERA L TER M S A N D C O N D ITIO N S. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that m ay exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 1TB 2019-140-ND 6 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. NON-DISCRIMINATION. The bidder certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give ITB 2019-140-ND 7 MIAM/BEACH 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 20. AL TERNATE RESPONSES MA Y BE CONSIDERED. The City may consider one ( 1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall com plete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the sam e response. This provision only applies to formal solicitations for the procurem ent of goods, services, items, equipm ent, m aterials, and/or supplies. 21. A M ER IC A N W ITH D ISA B ILI T IES A C T . To request this m aterial in accessible format, sign language interpreters, info rmation on access for persons with disabilities, and/or any accom m odation to review any docum ent or participate in any city-sponsored pro ceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-72 18 (TTY ) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. N O N -DI S C R IM IN A TIO N . The bidder certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as am ended by Executive Or d er 11375, relative to equal em ployment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Pro poser shall pro hibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. 23. A SSIG N M EN T. The successful bidder shall not assign, transfer, convey, sublet or otherw ise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24 . A U D IT R IG H TS A N D R EC O R D S R E T EN T IO N . The Successful Bidder agrees to provide access at all reasonable tim es to the City, or to any of its duly authorized repre sentatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, exam ination, excerpts, and transcriptions. The Successful Bidder shall m aintain and retain any and all of the books, docum ents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to com ply with this condition shall result in the imm ediate cancellation of this contract by the City. 25. B ID B O N D S , P E R FO R M A N C E B O N D S , C ER TIF IC A T E S O F IN S U RA N C E . Bid Bonds, when required, shall be subm itted with the bid in the am ount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to subm it a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. B ILLI N G IN S T R U C T IO N S . Invoices, unless otherw ise indicated, must show purchase order num bers and shall be subm itted to the ordering City department. 27. C A N C E L L A TIO N . In the event any of the pro visions of this Bid are violated by the bidder, the City shall give 1TB 2019-140-ND 7 ALL\ r "Dr written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. ITB 2019-140-ND 8 MIA MI BEACH written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. C IT Y'S R IG H T TO W A IVE O R R EJEC T B ID S. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. C LA R IF IC A TIO N A N D A D D EN D A TO B ID SPEC IFIC A TIO NS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement of Adden dum . Failure to acknowledge Adden dum may deem a bid non-respon sive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. C O L L U S IO N . Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one ( 1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. C O N D ITIO N A N D PA C KA G IN G . Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipmen t, and all prices shall include standard commercial packaging. 32. C O N T RA C T EX TEN SIO N . The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 1TB 2019-14 0 -N D 8 A,A,/, I BEAC 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well-established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds ITB 2019-140-ND 9 MI A MI BEACH 33. DELIVERY. U nless actual date of delivery is specified (or if specified delivery cannot be met), show num ber of days (in calendar days) required to m ake delivery after receipt of purchase order, in space provided. Delivery tim e m ay becom e a basis fo r m aking an aw ard. D elivery shall be w ithin the norm al w orking hours of the City using D epart m ent, M onday through Friday, excl uding holidays. R eceiving hours are Monday thro ugh Friday, excluding holidays, fr om 8:30 A.M . to 4:00 P .M . 34. DELI VERY TIM E. Bidders shall specify in the attached Bid Form , the guaranteed delivery tim e (in calendar days) fo r each item . It m ust be a firm delivery tim e; no ranges (For exam ple, 12-14 days) w ill be accepted. 35. DEMONSTRA TIO N OF COMPETENCY. A . Pre-aw ard inspection of the bidder's fa cility m ay be m ade prior to the aw ard of contract. B. Bids w ill only be considered from firm s w hich are regularly engaged in the business of pro viding the goods and/or serv ices as described in this Bid. C. Bidders m ust be able to dem onstrate a good record of performance fo r a reasonable period of tim e, and have suffici ent financi al capacity, equipm ent, and organization to ensure that they can satisfactorily perform the serv ices if aw arded a contract under the term s and conditions of this Bid. D. the term s "equipm ent and organization", as used herein shall, be construed to mean a fully equipped and w ell-established com pany in line w ith the best business practices in the industry , and as determ ined by the C ity of M iam i Beach. E. The C ity m ay consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, incl uding past perform ance (experience), in making an aw ard that is in the best interest of the C ity. F. The C ity m ay require bidders to show pro of that they have been designated as authorized representatives of a m anufacturer or supplier, w hich is the actual source of supply. In these instances, the City m ay also require m aterial info rm ation from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the C ity. Any m aterial conflicts betw een info rm ation pro vided by the source of supply and the info rm ation contained in the bidder's bid may render the bid non-responsive. G. The C ity m ay, during the period that the contra ct betw een the C ity and the successful bidder is in force, review the successful bidder's record of perform ance to ensure that the bidder is continuing to provide suff icient financial support, equipm ent, and organization as prescribed in this bid. Irrespective of the bidder's perform ance on contracts aw arded to it by the C ity, the C ity may place said contracts on pro batio nary status and im plem ent term ination pro cedures if the C ity determ ines that the successful bidder no longe r possesses the financial support, equipm ent, and organization w hich w ould have been necessary during the bid evaluation period in order to com ply w ith the dem onstration of com petency required under this subsection. 36. DISPUTES. In the event of a confli ct betw een the Bid docum ents, the order of priority of the docum ents shall be as follow s: A. Any contract or agreem ent resulting fro m the aw ard of this Bid; then B . Adde ndum issued fo r this Bid, w ith the latest Addendum taking precedence; then C . The B id; then D . The bidder's bid in response to the Bid. In case of any do ubt or difference of opinion as to the item s and/or serv ices (as the case may be) to be furn ished hereunder, the decision of the C ity shall be final and binding on all parties. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon aw ard, or w ithdraw al of a bid befo re such aw ard is m ade , m ay result in fo rfeiture of that portion of any bid surety required as liquidated dam ages incurred by the C ity the reby; or, w here surety is not require d, failure to execute a contract as described above m ay be gro unds 1TB 2019-140-ND 9 I A,M i BEAC H for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a "first priority" under the emergency conditions noted above. 41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, ITB 2019-140-ND 10 MIAM/BEACH for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERA TION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a "first priority" under the emergency conditions noted above. 41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one ( 1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1 ), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, 1TB 2019-140-ND 10 `„ 11 Alv BEArk4 Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume ITB 2019-140-ND 11 M IA M I BE A CH Contractor agrees to be in full compliance with Florida Statute 119.0701 incl uding, but not limited to, agreement to (a) Keep and m aintain public records that ordinarily and necessarily would be required by the public agency in order to perform the serv ices; (b) provide the public with access to public records on the same terms and conditions that the public agency would pro vide the records and at a cost that does not exceed the cost provided in this chapter or as otherw ise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon term ination of the contract and destroy any duplicate public records that are exempt or confidential and exem pt from public records disclosure requirements. All records stored electro nically must be provided to the public agency in a fo rmat that is compatible with the information technology systems of the public agency. 45. F.O.B. DESTINATION. Unless otherw ise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherw ise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 46. GRA TUITI ES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, em ployee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, em ployees, agents and instrumentalities from any and all liability, losses or damages, including attorn ey's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claim s, demands, suits, causes of actions or pro ceedings of any kind or nature arising out of, relating to or resulting from the perform ance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgm ents, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherw ise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harm less and defend the City or its officers, employees, agents and instrumentalities as herein pro vided. The above indemnification pro visions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherw ise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gro ss negligence or willful misconduct of the City. If any equipm ent or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief fro m responsibility. 51. LIABILITY, INSURA NCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of M iam i Beach property to deliver materials or perform work or serv ices as a result of the Bid, the bidder will assume 1TB 2019-140-ND 11 At /\ BEAD- the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. ITB 2019-140-ND 12 MI AM/BE A CH the full duty, obligation and expense of obtaining all necessary licenses, perm its, and insurance, and assure all work com plies w ith all Applicable Law s. The bidder shall be liable fo r any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, em ployees, contractors, and/or agents, fo r failure to com ply with Applicable Law s. 52. M A N N ER O F P ER FO R M A N C E. Bidder agrees to perform its duties and obligations in a pro fessional manner and in accordance w ith all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services pro vided shall be pro vided by em ployees that are educated, trained, experienced, certified, and licensed in all are as encom passed w ithin their designated duties. Bidder agrees to furn ish to the City any and all docum entation, certification, authorization, license, perm it, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its em ployees will keep all licenses, permits, registra tions, authorizations, or certifications required by applicable law s or regulations in full force and effect during the term of this contract. Failure of bidder to com ply w ith this paragraph shall constitute a material breach of this contract. 53. M ISTA K E S. Bidders are expected to exam ine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and serv ices. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 54 . M O D IFIC A TIO N /W ITH D RA WA LS O F B ID S. A bidder m ay subm it a m odified bid to replace all or any portion of a previously subm itted bid up until the bid due date and tim e. Modifications received after the bid due date and tim e w ill N O T be considered. Bids sha ll be irrevocable until contract aw ard unless w ithdraw n in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids w ithout a contract award. Letters of withdrawal received after the bid due date and befo re said expiration date and letters of w ithdrawal received after contract award will NOT be considered. 55. N O N -C O N FO R M A N C E TO C O N TRA C T C O N D ITI O NS. Item s may be tested for com pliance with specifications. Item s delivered, not confo rm ing to specifications, may be rejected and return ed at the bidder's expense. These item s, as w ell as item s not delivered as per delivery date in bid and/or purchase order, m ay be purchased by the C ity, at its discretion, on the open market. Any increase in cost m ay be charged against the bidder. Any violation of these stipulations m ay also result in the bidder's nam e being rem oved from the City's vendor list. 56 . O PT IO N A L C O N T RA C T U SA G E. W hen the successful bidder(s) is in agreem ent, other units of government or non-pro fit agencies m ay partici pate in purchases pursuant to the award of this contract at the option of the unit of govern m ent or non-pro fit agency. 57. O S H A . The bidder w arrants to the C ity that any w ork, serv ices, supplies, materials or equipm ent supplied pursuant to this B id shall confo rm in all respects to the standards set forth in the O ccupational Safety and Health Act of 1970, as am ended, and the failure to com ply w ith this condition will be deem ed breach of contract. Any fines levi ed because of inadequaci es to com ply wi th this con dition sh all be born e solely by the bidder. 58. PA T EN TS & R O YA L TIES. The bidder shall indem nify and save harmless the City of Miam i Beach, Florida, and its officers, em ployees, contractors, and/or agents, fro m liability of any nature or kind, including cost and expenses for, or on account of, any cop yr ight ed, patent ed, or unpa tented inv en tion , pro cess, or article man ufact ured or used in the perform ance of the contract, incl uding its use by the City of M iam i Beach, Florida. If the bidder uses any design, device or m aterials covered by letters, patent, or copyright, it is m utually understood and agreed, without exception, that the bid prices shall incl ude all ro yalties or cost arising fro m the use of such design, device, or materials in any w ay involved in the w ork. 1TB 2019-140-ND 12 ' LL\ BEACH 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. 62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department, 1755 Meridian Avenue 3rd Floor, Miami Beach, FL 33139. 64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 67. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's ITB 2019-140-ND 13 MIAMIBEACH 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form , state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder m ay offer cash discounts fo r prom pt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to pro vide prom pt paym ent terms in the space pro vided on the Bid subm ittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attem pt is to be made to tie any item or item s in with any other item or item s. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 61. P R O D U C T IN F O R M A TIO N . Pro duct literature, specifications, and technical info rm ation, including M anufa cturer's Safety Data Sheets (M SDS) should be pro vided with this bid as an attachm ent to the "BID FOR M ". However, in all cases must be pro vided within five (5) calendar days upon request fro m Purchasing Agent. 62 . R EA SO N A B LE A C C O M M O D A T IO N . In accordance with Title II of the Americans with Disabilities Act, any person requiring an accomm odation at the Bid opening because of a disability must contact the Pro curem ent Division. 63 . S A M P LE S . Bids submitted as an "equal" product must be accom panied with detailed specifications. Sam ples of item s, when required, must be furn ished free of expense and, if not destroyed, will, upon request, be return ed at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All sam ples will be disposed of after thirty (30) days. Each individual sample m ust be labeled with the bidder's nam e. Failure of the bidder to either deliver required samples, or to clearly identify sam ples m ay be reason fo r rejection of the bid. Unless otherw ise indicated, sam ples should be delivered to the Pro curement Department, 1755 Meridian Avenue 3rd Floor, M iam i Beach, FL 33139. 64 . SPE CI AL C O N D IT IO N S . Any and all Special Conditions that m ay vary from these G eneral Terms and Conditions shall have precedence. 65. SP O T M A R K ET P U R C H A SES . It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the item s from state or other govern m ental contract, or on an as-needed basis thro ugh the City's spot market purchase pro visions. 66 . SU B STIT U T IO N S . After award of contract, the City W ILL NO T accept substitute shipm ents of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipm ents will be return ed at the bidder's expense. 67 . TAX ES . The City of Miami Beach is exem pt from all Federal Excise and State taxes. 68. TIE B ID S . In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implem ented a drug free work place program. A certification form will be required. In the event of a continued tie betw een two or more bidders after consideration of the drug free workplace pro gram , the City 's Local Preference and Veteran Preference ordinances will dictate the m anner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists betw een bidders that are not Local or Veteran, the breaking of the tie shall be at the City M anager's 1TB 2019-140-ND 13 IA \ A A BEAT ' discretion, which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable "cure period" for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 71. ADDITIONAL ITEMS/SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than $50,000. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. ITB 2019-140-ND 14 MIA MI BEACH discretion, which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written term ination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or serv ices satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notw ithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City m ay reasonably withhold payments to the successful bidder for the purposes of set off until such tim e as the exact am ount of dam ages due the City from the successful bidder is determ ined. The City may, at its discretion, pro vide reasonable "cure period" for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City m ay proceed to term inate the contract fo r cause in accordance with this subsection 1.57. 70. T ER M IN A TIO N FO R C O N V EN IE N C E O F C ITY . The City m ay, fo r its convenience, terminate the work and/or services then remaining to be perform ed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall com pensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City , work and/or serv ices actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all docum ents. No compensation shall be due to the successful bidder for any profit s that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as pro vided for in this subsection. 71. A D D IT IO N A L IT EM S/SE R V IC ES . Although this solicitation and resultant contract identifies specific goods, services or facilities ("item s"), it is hereby agreed and understood that the City m ay require additional items to be added to the Contract which are ancillary or supplemental to the item s specified herein and required to complete the work. W hen additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract m ay be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or ah amendm ent to the Contract. Additional items with a cum ulative value of $50,000 or less may be approved by the City Manager. City Com mission approval is required fo r additional items with a cum ulative value greater than $50,000. Th e C ity m ay d eterm ine to o b tain price q uo tes fo r th e ad ditional item s fro m other ven dors in the event that fair an d reasonab le pricin g is not o btain ed fr om th e cu rren t contract vendo rs, o r fo r other reaso ns at the C ity's d isc retio n. 1TB 20 19 -14 0 -N D 14 BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within three (3) calendar days upon request from the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER CONSIDERED. • TAB 2 - Bid Certification, Questionnaire and Affidavits (Appendix A). • TAB 3 — Documentation indicating compliance with Minimum Eligibility Requirements. The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A), and Bid Bond (if applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three (3) business days upon request from the City, or the bid may be deemed non- responsive. Non-responsive bid packages will receive no further consideration. 3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2019-140-ND 15 MI AI BE A C H SEC T IO N 0300 PR O PO SA L SU B M IT TA L IN STR UCTIO NS AND FORM AT 1. SE AL ED B ID S. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within three (3) calendar days upon request from the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electro nically, either thro ugh email or facsimile, are not acceptable and will be rejected. 2. B ID PR O P O SA L. The Bid Proposal is to include the following: • TA B 1 - C ost Proposal Form (Ap pendi x E). Th e Cost Proposal Form (Appendix E) shall be completed m echanically or, if m anually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Pro posal Form shall be initialed. • TA B 2 - B id C ert ification, Q uestionnaire and A ffidavits (Appendix A). • TA B 3 - D ocum entation indicating com pliance with Minim um Eligibility Requirements. The C ity reserv es the right to request any docum entation om itted, w ith exception of the Cost Proposal Form (A pp end ix E), P roposal C ert ification, Q uestionnaire & Requirem ents Affidavit (Appendix A), and Bid Bond (if ap plicab le). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three (3) business days upon request fro m th e City, or the bid may be deemed non- respon sive. Non -respon sive bid packa ges will receive no further con sideration. 3. LA TE B ID S. Bid Pro posals are to be received on or before the due date established herein for the receipt of Bids. A ny B id received after the deadline established fo r receipt of proposals will be considered late and not be accep ted or w ill be return ed to Proposer unopened. The City does not accept responsibility for any delays, natural or otherw ise. 1TB 2019-140-ND 15 APPENDIX A ACH Proposal Certification, Questionnaire & Requirements Affidavit ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 16 APPENDIX A MIAMI Proposal Certification, Questionnaire & Requirements Affidavit 1TB 2019-140-ND In sp e ction a nd M aintena nce of P a rking Lo t Lig hting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 16 Solicitation No: 2019-140-ND Solicitation Title: Inspection and Maintenance of Parkin,c. Lot Lighting Procurement Contact: Natalia Delgado Tel: 305-673-7000 x6263 Email: nataliadelgado@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: NO. OF YEARS IN BUSINESS: NO. OF YEARS IN BUSINESS LOCALLY: NO. OF EMPLOYEES: OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS (HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2019-140-ND 17 So lici ta tion N o : 2019-140-ND Solicitation Title: lnsnection and Maintenance of Parkin Procurement Contact: Natalia Del ado Tel: 305-673-7000 x6263 Email: nataliadel ado mmiamibeachfl.1ov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: NO. OF YEARS IN BUSINESS I NO. OF YEARS IN BUSINESS LOCALL y I NO. OF EMPLOYEES: OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS (HEADQUARTERS): CITY: STATE: I ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: I ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO. ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The C ity reserv es the right to seek additional inform ation from Pro poser or other source(s), including but not lim ited to: any firm or principal info rm ation, applicable licensure, resum es of re levant individuals, client info rm ation, financial inform ation, or any info rm ation the City deems necessary to evaluate the capacity of the Pro poser to perform in accordance with contra ct require m ents. ITB 2019-140-ND 17 Veteran Owned Business. Is Pro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportaLdnb.com/webapp/wcs/stores/servlet/SurilierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three (3) days of request. 3. Conflict of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided. 5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action (s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at htto://www.miamibeachfl.qov/citv-hall/orocurement/orocurement-related-ordinance-and-procedures/ ITB 2019-140-ND 18 1. Veteran Owned Business¡ Is Pro1oser claiming a veteran owned business status? vs [ Jo SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-37 48. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommen ded that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three (3) days of request. 3. Conflict of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephon e, 5) Contact's Email and 6) Narrative on Scope of Services Provided. 5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due t°¡"on-p¡rtormance by ~lie sector agency? YES L__J NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Prop oser shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at http://yyy.miamibeachf].gov/city- hall/procurem ent/procuremen t-related- ordinance-and-procedures] 1TB 2019-140-ND 18 8. Living Wage . Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered employees shall be paid the required living wage rates listed below: 1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less than $13.88 per hour without health care benefits. 2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than $11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits. 3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than $11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less than$15.00 per hour without health care benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a particular year). Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at http://www.miamibeachfficiov/citv-hall/procurement/procurement-related-ordinance-and-procedures/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal, LCP Tracker (LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Employees with Spouses Firm Provides for Employees with Domestic Partners Firm does not Provide Benefit Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at http://www.miamibeachtqov/citv-hall/procurement/procurement-related-ordinance-and- procedures/. ITB 2019-140-ND 19 8. Li ving W age . Pursuant to Section 2-4 08 of the City of M iam i Beach Code, as sam e may be am ended from tim e to time, covered em ployees shall be paid the required living w age ra tes listed below : 1. Effective January 1, 2018, covere d em ployees m ust be paid a living wage rate of no less than $11.62 per hour with health care benefit s of at least $2.26 per hour, or a living w age rate of no less than $13.88 per hour without health care benefit s. 2. Effective Jan uary 1, 2019, covere d em ployees m ust be paid a living wage ra te of no less than $11.70 per hour with health care benefit s of at least $2.74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits. 3. Effective Jan uary 1, 2020, covere d em ployees m ust be paid a living wage rate of no less than $11.78 per hour with health care benefit s of at least $3.22 per hour, or a living wage rate of no less than$15.00 per hour without health care benefit s. The living wage rate and health care benefit s rate m ay, by Resolution of the City Com m ission be indexed annually for inflation using the Consum er Price Index for all Urban Consum ers (CPI-U) M iam i/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notw ithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determ ines it would not be fiscally sound to im plement sam e (in a part icular year). Proposers' failure to com ply with this pro vision shall be deem ed a m aterial breach under this pro posal, under which the City may, at its sole option, im m ediately deem said Pro poser as non-responsive, and may further subject Proposer to additional penalties and fines, as pro vided in the C ity's Living W age Ordinance, as am ended. Further info rm ation on the Living W age requirement is available at http://www .m iam ibeachfl.gov/city -hall/pro curem ent/procurem ent-related-ordinance-and-pro cedures/. SU B M ITT A L R EQ UIR EM ENT: No additional subm ittal is required. By virtue of executing this affi davit docum ent, Pro poser agrees to the living w age requirem ent. Any payro ll request made by the City during the contract term shall be com pleted electro nically via the C ity's electronic com pliance portal, LC P Tra cker (LC PTracker.net). 9. Equ al Benefit s fo r Em ployees w ith Spouses and Em ployees w ith Dom estic Part ners. W hen awarding com petitively solicited contracts valued at over $100,000 wh ose contra ctors m aintain 51 or m ore full tim e em ployees on their payro lls during 20 or more calendar work weeks, the Equal Benefit s for Dom estic Partners Ordi n an ce 2005-3494 require s certain contractors doing business w ith the City of M iam i Beach, who are aw arded a contract pursuant to com petitive proposals, to provide "Equal Benefits" to their em ployees w ith dom estic partners, as they pro vide to em ployees w ith spouses. The Ordinance applies to all em ployees of a Contractor who work within the City lim its of the City of M iam i Beach, Florida; and the Contractor's em ployees located in the United States, but outside of the City of M iam i Beach lim its, who are directly perform ing work on the contract within the City of Miam i Beach. A. Does your com pany pro vide or offer access to any benefit s to em ployees w ith spouses or to spouses of em ployees? J e t 1o B. Does your com pany provide or offer access to any benefits to em ployees with (sam e or opposite sex) dom estic partn ers" or to dom estic partners of em ployees? t vs _7so C . Please check all benefit s that apply to your answ ers above and list in the "other" section any additional benefits not already specified. Note: som e benefit s are pro vided to em ployees because they have a spouse or dom estic partner, such as bereavement leave; other benefit s are provided directly to the spouse or dom estic partner, such as medical insurance. BEN EFIT Firm Pro vides fo r Firm Pro vides fo r Firm does not Em ployees with Em ployees w ith Provide Benefit Spouses Dom estic Partners Health Sick Leave Fam ily M edical Leave Bere avem ent Leave If Pro poser cannot offer a benefit to dom estic partners because of re asons outside your control , (e.g., th ere are no insurance pro viders in your area w illing to offer dom estic partner coverage) you may be eligible fo r Reasonable Measures com pliance. To com ply on this basis, you m ust agree to pay a cash equivalent and subm it a com pleted Reasonable Measures Application (attached) with all necessary docum entation. Your Reasonable Measure s Application w ill be reviewed for consideration by the City M anager, or his designee. Approval is not guaranteed and the City M anager's decision is final. Further info rm ation on the Equal Benefit s requirem ent is available at http://www .m iam ibeachfl.gov/city-hall/procurem ent/procurem ent-related-ordinance-and- pro cedures/. 1TB 2019-140-ND 19 10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital or familial status, age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Receipt Initial to Confirm Receipt Initial to Confirm Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 dditional confirmation of addendum is reauired. submit under separate cover. ITB 2019-140-ND 20 If a 10. Public Entity Crim es. Section 287.133(2)(a), Florida Statutes, as currently enacted or as am ended from tim e to tim e, states that a person or affi liate who has been placed on the convicted vendor list fo llowing a conviction for a public entity crim e may not submit a pro posal, pro posal, or reply on a contract to pro vide any goods or serv ices to a public entity; may not subm it a proposal, pro posal, or reply on a contract with a public entity fo r the construction or repair of a public building or public work; may not submit pro posals, proposals, or replies on leases of real property to a public entity; m ay not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold am ount pro vided in s. 287.017 fo r CATEGO RY TW O for a period of 36 months following the date of being placed on the convicted vendor list. SU B M ITT A L R EQ UIR EM EN T: No additional subm ittal is required. By virtue of executing this affi davit docum ent, Pro poser agrees w ith the requirem ents of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. No n-Di s crim inat ion . Pursuant to C ity Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and w ill not engage in a boycott as defined in Section 2-375(a) of the City Code, including the blacklisting, divesting fro m , or otherw ise refusing to deal with a pers on or entity when such action is based on race, color, national origin, religion, sex, intersexuality, gender identity , sexual orientation, m arital or fam ilial status, age or disability. SU BM ITT A L R EQ U IR EM ENT: No additional subm ittal is required. By virtue of executing this affidavit docum ent, Pro poser agrees it is and shall rem ain in full com pliance w ith Section 2-375 of the City of Miam i Beach City Code. 12. M or at o rium on Travel to and the Purchase of Goods or Serv ices from North Carolina and Mississippi. Pursuant to Resol ution 2016-29375, th e C ity of M iam i Beach, Florida, prohibits offi cial City travel to the states of North Caro lina and M ississippi, as w ell as the purchase of goods or serv ices sourced in North Caro lina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the C ity to North Caro lina or M ississippi, nor shall any product or serv ices it provides to the City be sourced fro m these states. SU B M ITT A L R EQ UIR EM ENT: No additional subm ittal is required. By virtue of executing this affidavit docum ent, Pro poser agrees it is and shall rem ain in full com pliance with Resolution 2016-29375. 13. Fair Chance Requirem ent. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract re sulting from a com petitive solici tation, unless the proposer certifies in writing that the business has adopted and em ploys written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set fo rth in Article V of Chapter 62 of the City C ode ("Fair C hance O rdinance"), and w hich, am ong other things, (i) prohibits City contractors, as an em ployer, from inquiring about an applicant's crim inal history until the applicant is given a conditional offer of em ploym ent; (ii) prohibits advertising of em ploym ent positions w ith a statem ent that an individual with a crim inal record may not apply fo r the position, and (iii) prohibits placing a statem ent on an em ploym ent application that a person w ith a crim inal record may not apply fo r the position. SU B M ITT A L R EQ U IR EM ENT: No additional subm ittal is required at this tim e. By virtue of executing this affidavit, Proposer cert ifies that it has adopted polici es, practices and standards consistent w ith the City's Fair Chance Ordinance. Pro poser agrees to provide the C ity with supporting docum entation evidencing its com pliance upon request. Pro poser further agrees that any breach of the representations m ade herein shall constitute a m aterial breach of contract, and shall entitle the City to the immediate term ination fo r cause of the agreem ent, in addition to any dam ages that m ay be available at law and in equity. 14. A cknow ledg em ent of Addendum . After issuance of solicitation, the City m ay release one or more addendum to the solicitation w hich m ay pro vide additional info rm ation to Pro posers or alter solicitation requirem ents. The City will strive to reach every Pro poser having received solicitation through the City's e-pro curem ent system , PublicPurchase.com . However, Pro posers are solely responsible fo r assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Pro poser has received all addenda released by the City pursuant to this solicitation. Failure to obtain and acknow ledge receipt of all addenda m ay result in pro posal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Adden dum 1 Addendum 6 Adden dum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Adden dum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Adden dum 10 Adden dum 15 If additional confirm ation of addendum is required, subm it under separate cover. 1TB 2019-14 0 -N D 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only, and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason, without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2019-140-ND 21 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty cir representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only, and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason, without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. 1TB 2019-140-ND 21 PROPOSER CERTFICATITN I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposers Authorized Representative: Signature of Proposer's Authorized Representative: Date: [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] ITB 2019-140-ND 22 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Pro osai Certification, Questionnaire and Re uirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] 1TB 2019-140-ND 22 APPENDIX B "No Bid" Form ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the Oily. ITB 2019-140-ND 23 A P PE N D IX B "No Bid" Form 1TB 20 19 -14 0-N D Inspection and Maintenance of Parking Lot Lighting PRO CUREM ENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to submit a proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do do not want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Natalia Delgado, Procurement Contracting Officer II PROPOSAL # 2019-140-ND 1755 MERIDIAN AVENUE, 3RD FLOOR MIAMI BEACH, FL 33139 ITB 2019-140-ND 24 S t a t e m e n t o f N o B id WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: W or kl o ad doe s not allow us to subm it a pro posal _In suff icient tim e to respond Sp e ci fi cation s unclear or too restrictive U nab l e to m e et specifications _U na b le to m e et serv ice requirem e nts _U na b le to m eet insurance requirem e nts D o not offer this product/serv ice _O T H E R. (P le ase specify ) W e do _ do not_ w ant to be retaine d on your m ailing list fo r future pro posals of this type pro duct and/or serv ice . ]][a[l][}, Title : ----------------------- Legal Company lame. N ote : F ailu re to respond , either by subm itting a pro posal or this com pleted fo rm , m ay result in yo ur com pany being rem oved from our vendors list. PLEASE RETURN TO: C IT Y O F M IA M I BEA C H P R O C U R E M E N T D E PA R T M E N T A T T N : N atalia D e lg a do , Pro curem e nt C ontracting O ff icer II PR O P O SAL # 2019 -140-N D 1755 MERIDIAN AVENUE, 3RD FLOOR MIAMI BEACH, FL 33139 1TB 20 19-14 0 -N D 24 APPENDIX C /' Minimum Requirements & Specifications ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 25 A P P E N D IX C M inimum Requirements & Specifications 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PRO CUREM ENT DEPARTM ENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 25 C1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposers that fail to comply with the minimum requirements shall be deemed non-responsive and shall not have its bid considered. 1. Bidder must be a State of Florida Certified Electrical Contractor or a Miami Dade County Licensed Master Electrician (and maintain same throughout the duration of the contract). 2. Bidder must demonstrate experience in parking lot, right of way, or other forms of large- scale lighting projects. Submittal Requirement: For each qualifying project, submit project name, project description, start and completion dates, and project contact information (phone and email). C2. Statement of Work Required. The prospective bidder shall provide all personnel, equipment, tools, materials, supervision, labor, transportation, and incidentals necessary to inspect and maintain approximately 600 light fixtures located in various City owned surface parking lots. When providing services, the prospective bidder shall maintain and replace head fixtures, bulbs, photo cells, wires, fuses, and repair the underground fault. These services include but are not limited to repairing connections, wiring, fuses, and/or service points. C3. Specifications GROUP 1 — Inspection and Maintenance Services 1.1 Inspection. Contractor shall perform bi-weekly (every two weeks) night inspections of the following parking lots and light fixtures: LOT# ADDRESS FIXTURE QTY. VOLTAGE WATTAGE FIXTURE TYPE P1 South Pointe Park - Public Parking 24 480 175 Shoe Box LED P2 South Pointe Drive & Ocean Drive Under Construction* P4 100 block Washington Ave. 10 240 175 Deco P5 4th Street & Alton Road 3 480 250 Cobra Head P9 11th Street & Washington Avenue 6 240 250 Shoe Box P10 15 Street & Michigan Ave. (softball lot) 7 120 150 Deco P11 6th Street & Meridian Ave. 1 120 250 Cobra Head P12 9th Street & Washington Ave. 8 120 400 Deco LED P13 10th Street & Washington Ave. 7 120 400 Deco LED P16 13th Street & Collins Ave. W-S 15 120 250 Poulsen P18 Lincoln Lane S. & Meridian 2 120 250 Cobra Head P19 Lincoln Lane S. & Jefferson Ave. E-S 5 120 250 Cobra Head P20 Lincoln Lane S. & Jefferson Ave. W-S 2 120 250 Cobra Head P21 Lincoln Lane S. & Michigan Ave. 1 120 250 Cobra Head P23 16th Street & West Ave. 6 120 250 Cobra Head ITB 2019-140-ND 26 C1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposers that fail to comply with the minimum requirements shall be deemed non-responsive and shall not have its bid considered. 1. Bidder must be a State of Florida Certified Electrical Contractor or a Miami Dade County Licensed Master Electrician (and maintain same throughout the duration of the contract). 2. Bidder must demonstrate experience in parking lot, right of way, or other forms of large- scale lighting projects. Submittal Requirement: For each qualifying project, submit project name, project description, start and completion dates, and project contact information (phone and email). C2. Statement of Work Required. The prospective bidder shall provide all personnel, equipment, tools, materials, supervision, labor, transportation, and incidentals necessary to inspect and maintain approximately 600 light fixtures located in various City owned surface parking lots. When providing services, the prospective bidder shall maintain and replace head fixtures, bulbs, photo cells, wires, fuses, and repair the underground fault. These services include but are not limited to repairing connections, wiring, fuses, and/or service points. C3. Specifications GROUP 1 - Inspection and Maintenance Services 1.1 Inspection. Contractor shall perform bi-weekly (every two weeks) night inspections of the following parking lots and light fixtures: LOT# ADDRESS FIXTURE QTY. VOLTAGE WATTAGE FIXTURE TYPE P1 South Pointe Park- Public Parking 24 480 175 Shoe Box LED P2 South Pointe Drive & Ocean Drive Under Construction* P4 100 block Washington Ave. 10 240 175 Deco P5 4th Street & Alton Road 3 480 250 Cobra Head pg 11th Street & Washington Avenue 6 240 250 Shoe Box P10 15 Street & Michigan Ave. (softball lot) 7 120 150 Deco P11 6th Street & Meridian Ave. 1 120 250 Cobra Head P12 9th Street & Washington Ave. 8 120 400 Deco LED P13 10th Street & Washington Ave. 7 120 400 Deco LED P16 13th Street & Collins Ave. W-S 15 120 250 Poulsen P18 Lincoln Lane S. & Meridian 2 120 250 Cobra Head P19 Lincoln Lane S. & Jefferson Ave. E-S 5 120 250 Cobra Head P20 Lincoln Lane S. & Jefferson Ave. W-S 2 120 250 Cobra Head P21 Lincoln Lane S. & Michigan Ave. 1 120 250 Cobra Head P23 16th Street & West Ave. 6 120 250 Cobra Head 1TB 2019-140-ND 26 P24 17th Street & West Ave. 6 120 250 Cobra Head P25 Lincoln Lane N. & Lenox Ave. W-S 10 120 400 Cobra Head LED P26 Lincoln Lane N. & Lenox Ave. E-S 5 120 250 Cobra Head P27 Lincoln Lane N. & Meridian Ave. 6 120 250 Cobra Head P29 17th Street & Convention Center Dr. 68 240 175 Poulsen P45 Purdy Boat Ramp 7 120 175 Poulsen P46 18th Street & Purdy Ave. 4 120 175 Poulsen P48 21st Street & Park Ave. 5 120 175 Deco P49 21st Street & Collins Ave. 70 120 250 Shoe Box P49A* 21st Street & Collins Ave. 58 N/A N/A Bollards P51 23rd Street & Liberty Ave. E-S 5 120 250 Poison P55 27th Street & Collins Ave. 6 120 250 Cobra Head P56 34th Street & Collins Ave. 4 120 250 Poulsen P57 35th Street & Collins Ave. 13 120 250 Cobra Head P58 40th Street & Royal Palm Ave. 4 120 250 Cobra Head P59 40th Street & Prairie Ave. 8 120 250 Cobra Head P60 40th Street & Chase Ave. 19 120 250 Deco P61 41st Street & Alton Road 18 120 250 Deco P62 42nd Street & Jefferson Ave. 4 120 250 Cobra Head P63 42nd Street & Royal Palm Ave. 18 120 250 Cobra Head P64 47th Street & Pine Tree Drive 2 120 250 Cobra Head P71 46th Street & Collins Ave. 40 120 250 Cobra Head P72 53rd Street & Collins Ave. 21 120 250 Cobra Head P80 71st Street & Byron Ave. 8 240 175 Cobra Head P81 64th Street & Collins Ave. 8 120 250 Cobra Head P82 65th Street & Indian Creek (marina) 7 120 250 Cobra Head P83 71st Street & Harding Ave. E-S 4 120 250 Main St. P84 70th Street & Harding Ave. W-S 5 120 250 Main St. P85 71st Street & Carlyle Ave. S-S 2 120 250 Cobra Head P86 71st Street & Bonita Drive S-S 3 120 250 Cobra Head P87 71st Street & Bay Drive S-S 4 120 250 Cobra Head P88 Normandy Drive & Rue Versailles 2 120 250/400 Cobra Head P89 Normandy Drive & Bay Road N-S 2 120 250 Cobra Head P90 71st Street & Bonita Drive N-S 2 120 250 Cobra Head P91 72nd Street & Carlyle Ave. 6 120 250 Cobra Head P92 72nd Street & Collins Ave. 33 120 250 Cobra Head P106 75th Street & Collins Ave. 15 240 150 Med.Base ITB 2019-140-ND 27 P24 17th Street & West Ave. 6 120 250 Cobra Head P25 Lincoln Lane N. & Lenox Ave. W-S 10 120 400 Cobra Head LED P26 Lincoln Lane N. & Lenox Ave. E-S 5 120 250 Cobra Head P27 Lincoln Lane N. & Meridian Ave. 6 120 250 Cobra Head P29 17th Street & Convention Center Dr. 68 240 175 Poulsen P45 Purdy Boat Ramp 7 120 175 Poulsen P46 18th Street & Purdy Ave. 4 120 175 Poulsen P48 21st Street & Park Ave. 5 120 175 Deco P49 21st Street & Collins Ave. 70 120 250 Shoe Box P49A* 21st Street & Collins Ave. 58 N/A N/A Bollards P51 23rd Street & Liberty Ave. E-S 5 120 250 Poison P55 27th Street & Collins Ave. 6 120 250 Cobra Head P56 34th Street & Collins Ave. 4 120 250 Poulsen P57 35th Street & Collins Ave. 13 120 250 Cobra Head P58 40th Street & Royal Palm Ave. 4 120 250 Cobra Head P59 40th Street & Prairie Ave. 8 120 250 Cobra Head P60 40th Street & Chase Ave. 19 120 250 Deco P61 41 st Street & Alton Road 18 120 250 Deco P62 42nd Street & Jefferson Ave. 4 120 250 Cobra Head P63 42nd Street & Royal Palm Ave. 18 120 250 Cobra Head P64 47th Street & Pine Tree Drive 2 120 250 Cobra Head P71 46th Street & Collins Ave. 40 120 250 Cobra Head P72 53rd Street & Collins Ave. 21 120 250 Cobra Head P80 71 st Street & Byron Ave. 8 240 175 Cobra Head P81 64th Street & Collins Ave. 8 120 250 Cobra Head P82 65th Street & Indian Creek (marina) 7 120 250 Cobra Head P83 71 st Street & Harding Ave. E-S 4 120 250 Main St. P84 70th Street & Harding Ave. W-S 5 120 250 Main St. P85 71st Street & Carlyle Ave. S-S 2 120 250 Cobra Head P86 71 st Street & Bonita Drive S-S 3 120 250 Cobra Head P87 71 st Street & Bay Drive S-S 4 120 250 Cobra Head P88 Normandy Drive & Rue Versailles 2 120 250/400 Cobra Head P89 Normandy Drive & Bay Road N-S 2 120 250 Cobra Head P90 71 st Street & Bonita Drive N-S 2 120 250 Cobra Head P91 72nd Street & Carlyle Ave. 6 120 250 Cobra Head P92 72nd Street & Collins Ave. 33 120 250 Cobra Head P106 75th Street & Collins Ave. 15 240 150 Med.Base ITB 2019-140-ND 27 P108 80th Street & Collins Ave. 24 120 175 Deco P110 85th Street & Abbott Ave. 2 120 250 Cobra Head P111 84th Street & Collins Ave. 6 120 250 Cobra Head *Contractor must supply the bollards when repairing and/or replacing. Bi-weekly (every two weeks), the Contractor must provide a detailed inspection report to the designated City Representative in the Property Management and Parking Departments. The bi-weekly (every two weeks) report must detail the following: 1) List all parking lots ('locations") inspected 2) List total number of outages noted during the inspection by location. 3) List total number of damaged items noted during the inspection by location. 4) State the repairs accomplished during the inspection and number of bulb replacements by location. 5) State any suspected vandalism or suspicious activities related to City property noted during the inspection. 6) Detail any repairs required that have not been previously listed. At any time during the month, the City Representative may request from the Contractor a detailed report summarizing the bi-weekly (every two weeks) night inspections. The Contractor must provide said detailed report within 24 hours of request from the City Representative. Failure to provide this report may result in notice to cure, contract violation, and/or termination of contract. 1.2 Maintenance. The Contractor shall be responsible for the repairs and/or replacements of parking lot lights due to broken parts, corrosion, power outages, and vandalism. When necessary and in order to ensure continued lighting, Contractor is responsible for the temporary running of cables from one light pole to another. The City shall supply the following materials and equipment for repair and/or replacement: • arms • bases • bollards (except for Lot #P49 — 21St Street & Collins Ave.) • concrete bases • decorative light fixtures • handholes • landscape light fixtures • poles (inclusive of aluminum) The Contractor shall be responsible for the following materials and equipment for repair and/or replacement: • All wiring • All electrical components • All non-decorative fixtures ITB 2019-140-ND 28 P10 8 80th Street & Collins Ave. 24 120 17 5 Deco P110 85th Street & Abbott Ave. 2 120 250 Cobra Head P111 84th Street & Collins Ave. 6 120 250 Cobra Head contractor m ust supply the bollards when repairing and/or replacing. Bi-weekly (every tw o weeks), the Contractor must provide a detailed inspection report to the designated City Representative in the Property Management and Parking Departments. The bi-weekly (every tw o weeks) report must detail the following: 1) List all parking lots ('locations") inspected 2) List total number of outages noted during the inspection by location. 3) List total number of damaged items noted during the inspection by location. 4) State the repairs accomplished during the inspection and number of bulb replacements by location. 5) State any suspected vandalism or suspicious activities related to City property noted during the inspection. 6) Detail any repairs required that have not been previously listed. At any time during the month, the City Representative may request from the Contractor a detailed report sum marizing the bi-weekly (every tw o weeks) night inspections. The Contractor must pro vide said detailed report within 24 hours of request from the City Representative. Failure to provide this report m ay result in notice to cure, contract violation, and/or termination of contract. 1.2 Maintenance. The Contractor shall be responsible for the repairs and/or replacements of parking lot lights due to broken parts, corrosion, power outages, and vandalism. When necessary and in order to ensure continued lighting, Contractor is responsible for the temporary running of cables from one light pole to another. The City shall supply the following materials and equipment for repair and/or replacement: • arms • bases • bollard s (except for Lot #P49 - 21s Street & Collins Ave.) • concrete bases • decorative light fixtures • handholes • landscape light fixtures • poles (inclusive of aluminum) The Contractor shall be responsible for the following materials and equipment for repair and/or replacement: • All wiring • All electrical components • All non-decorative fixtures 1TB 2019-140-ND 28 The replacement of non-decorative fixtures must conform to the City's standard equipment. Any substitutions must be approved by the City Representative. Specifically, for Cobra head lighting the Contractor must use General Electric Cobra heads: CONVENTIONAL PART # DESCRIPTION ERS2HH3B15505GRAY 250WHPS & MH -480V ERS20H3B15505GRAY 250WHPS & MH -277V ERS2HH3B11504GRAY 400WHPS & MH -480V Repairs resulting from the inspection report or initiated by a City Representative must be completed within five (5) calendar days. If the repair will result in cables being exposed, the Contractor must secure the area and immediately notify the City Representative of the location, time period that the cables will be exposed, and an estimated completion date. Upon completion of the repair the Contractor must remove exposed cables. When major repairs (defined as the replacement of fixtures and the repair of underground faults) are required, the Contractor must notify the City Representative immediately and get approval before proceeding with the repair. These major repairs must be completed within thirty (30) calendar days of the receipt of the inspection report or notice from the City Representative. If the repair will result in cables being exposed, the Contractor must secure the area and immediately notify the City Representative of the location, time period that the cables will be exposed, and an estimated completion date. The Contractor must remove exposed cables upon completion of the repair. 1.2.1 Maintenance Plan for Current Condition(s). The Property Management Director will request that the awarded bidder inspect the current condition of City owned surface parking lots and provide a report with its findings and recommendations for each City owned surface parking lot. Repairs resulting from the report must be completed within five (5) calendar days. If the repair will result in cables being exposed, the Contractor must secure the area and immediately notify the City Representative of the location, time period that the cables will be exposed, and an estimated completion date. Upon completion of the repair the Contractor must remove exposed cables. Group 2 — Emergency Repairs and Citywide Upgrades 2.1 Emergency Repairs. The removal of knock down poles or parts of a pole, mast arm(s), luminaries(s), and repairs t o the electrical system in such a manner as to prevent electrical shock to the general public must be attended to by the Contractor at all times, including normal work hours and on weekends. The Contractor shall respond and complete work pertinent to emergency notifications received by the City, within 6 hours after receipt of the notification by a City Representative. The Contractor shall also be responsible for responding to all other emergencies determined by the City. This includes circuit outages, lights determined to be high priority and strong winds or hurricane damages. The Contractor must provide two contact names and cell phone numbers for 24 hours a day, 7 days a week, 365 days emergency contacts. ITB 2019-140-ND 29 The replacem ent of non-decora tive fixtures m ust confo rm to the City's standard equipment. Any substitutions m ust be appro ved by the C ity Repre sentative. Specifically, for Cobra head lighting the C ontractor m ust use General Electric C obra heads: C O N V EN T IO N A L PA R T # E R S2H H 3815505G RA Y E R S20H 3B 15505G R AY E R S2H H 3811504G R AY DESC RIPTIO N 250W HPS & MH -480V 250W HPS & M H -277V 400W HPS & MH -480V R epairs resulting from the inspection report or initiated by a City Representative must be com pleted w ithin five (5) calendar days. If the repair will result in cables being exposed, the C ontractor m ust secure the area and im m ediately notify the City Representative of the location, tim e period that the cables w ill be exposed, and an estim ated com pletion date. Upon completion of the repair the C ontractor must rem ove exposed cables. W hen m ajor re pairs (defined as the replacem ent of fixtures and the repair of undergro und faults) are required, the C ontractor m ust notify the City Representative im mediately and get appro val before pro ceeding w ith the repair. These major repairs m ust be completed within thirty (30) calendar days of the receipt of the inspection report or notice from the City Representative. If the repair w ill result in cables being exposed, the Contractor must secure the area and im m ediately notify the C ity R epresentative of the location, tim e period that the cables will be exposed, and an estim ated com pletion date. The C ontractor must rem ove exposed cables upon com pletion of the repair. 1.2.1 M aintenance Plan fo r C urrent Condition(s). The Pro perty M anagem ent Di re ctor w ill request that the aw arded bidder inspect the current condition of City owned surface parking lots and pro vide a report w ith its findings and recom m endations fo r each City ow ned surface parking lot. R epairs resulting from the re port m ust be com pleted within five (5) calendar days. If the repair w ill result in cables being exposed, the Contractor must secure the area and im m ediately notify the C ity R epresentative of the location, tim e period that the cables will be exposed, and an estim ated com pletion date. Upon com pletion of the repair the C ontractor m ust rem ove exposed cables. G roup 2 - E m ergency R epairs and C ityw ide Upgrades 2.1 Em ergency R epairs. The rem oval of knock down poles or parts of a pole, m ast arm(s), lum inaries(s), and re pairs to the electrical system in such a m anner as to prevent electrical shock to the general public m ust be attended to by the Contractor at all times, including norm al w ork hours and on w eekends. The C ontractor shall respond and complete work pertinent to em ergency notifications received by the City , w ithin 6 hours after receipt of the notification by a C ity R epre sentative. The C ontractor shall also be responsible fo r responding to all other em ergenci es determ ined by the C ity. This incl udes circuit outages, lights determined to be high priority and stro ng w inds or hurricane dam ages. The Contractor m ust pro vide tw o contact names and cell phone num bers fo r 24 hours a day, 7 days a week, 365 days emergency contacts. 1TB 2019-140-ND 29 Note: All emergency work includes immediate action for safety measures at the emergency site. Knock Down: The light poles shall be made safe within 6 hours of notification and shall be installed at the location and in accordance with the details shown on the attached plans. The poles shall be plumbed after erection. Earth shall be thoroughly compacted around the pole base to prevent shifting. This installation shall be completed within 48 hours after notification by a City Representative. The only exceptions are unavailability of the City issued materials or if damage has been done to the foundation that requires underground work. These exceptions must be verified by a City Representative. 2.2 Citywide Upgrades. The City may request, at any time, the replacement of an existing light fixture or set of light fixtures at a parking lot(s) as part of a citywide upgrade. In this scenario, the lights may function properly, however the desire would be to upgrade the appearance or features of the existing fixture(s). 2.2.1 Sea Turtle Friendly Lighting. Whenever pursuing retrofits, sea turtle friendly lighting fixtures and/or bulbs shall be installed within lots that are adjacent and/or visible from the beach utilizing the lighting guidelines approved by the Florida Fish and Wildlife Conservation Commission. 2.2.2 Sea Turtle Friendly Lighting Training. To ensure proper maintenance of sea turtle lighting, the Contractor shall attend an educational sea turtle lighting workshop, hosted by the City's Environment and Sustainability Department, within six (6) months of the execution of the contract. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] ITB 2019-140-ND 30 Note: All emergency work includes immediate action for safety measures at the emergency site. Knock Down: The light poles shall be made safe within 6 hours of notification and shall be installed at the location and in accordance with the details shown on the attached plans. The poles shall be plumbed after ere ction. Earth shall be thoroughly compacted around the pole base to prevent shifti ng. This installation shall be completed within 48 hours after notification by a City Representative. The only exceptions are unavailability of the City issued materials or if damage has been done to the foundation that requires underground work. These exceptions must be verified by a City Representative. 2.2 Citywide Upgrades. The City may request, at any time, the replacement of an existing light fixture or set of light fixtures at a parking lot(s) as part of a cityw ide upgrade. In this scenario, the lights m ay function properly, however the desire would be to upgrade the appearance or features of the existing fixture(s). 2.2.1 Sea Turtle Friendly Lighting. W henever pursuing retrofits, sea turtle friendly lighting fixtures and/or bulbs shall be installed within lots that are adjacent and/or visible from the beach utilizing the lighting guidelines approved by the Florida Fish and Wildlife Conservation Commission. 2.2.2 Sea Turtle Friendly Lighting Training. To ensure proper maintenance of sea turtle lighting, the Contractor shall attend an educational sea turtle lighting workshop, hosted by the City's Environment and Sustainability Department, within six (6) m onths of the execution of the contract. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] 1TB 2019-140-ND 30 EXHIBIT 1 __,.--- ---- ,÷---,-*-----s.....=•••-•-•,---- — _ • fr, A 5.11R. 4. Ft T ' ---', .t, .....lt i .1 f 14: 4 • l' ., t 'I 441 •i; s , s , low \ - v k ta , . E s. • 0 rill 0 t • g • . M m. - 0 . ft.! saArrillia 1 r 9 ": 7 U NAV. 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Tu 140) 8Ao £S T 8S5TR8uOn 9 SAE TYE CASTING LAMP 4$6\080 JK 405.9 --nRGAS POE / (MA#STREET KO50R SER€5S t POE CATALOG FT803} t I j I sTL7 1TB 2019-140-ND 43 EXHIBIT 14 POST MP 1.1CLIN r LED FIXTURE. MTH OUTTON PHOTCEYE: LOUIS PILULE-EN, MODEL ALBERTSLUND gAXI POST c1 1.21,1 LED/40000 OR APPRIMD ROUND STRA10.1T ALUgaNIAA POLE, LOUIS POULSEN MODEL RSA-4.5 OR APPROVED EC UAL 41 CONCRETE POLE EASE (TYPE "A") / VEE DETAiL SILSA NOTE: I *TER TO ryPicAL (MIND DETAIL FCYR ALL OPOONO WRAG (SEE DETAIL STL,C) I 17 4 X:0' NAME ' PULL. 2O.K. (sEE DETAIL STL2) ALBERTSLUND MAXI POST STANDARD uGHr l'1X,IIME: DETAIL PUOLIC WORKS DIPARTMCWC IFILe STREET LIGHT DETAILS ALEIERTSLUtteD LECP'L.OHT FIXTURE LIEML SUM ITB 2019-140-ND 44 EXHIBIT 14 IMI] t '· --POST TOP MWCUNT LEDO FIX TJR& TH 8UTT» POTCEYE, L0LS PCJLSEN, MCEL ALDER TSLLND x1 POST (112W LED/ACOCK) A4PPR£D EUAL ROUND STRAIGHT ALLWNLM PCLE, ! LOUIS POULSEN MCEL RS-4.3 ¥ OR APPROVED EQUAL • I 4 i4 ALBE.& TSI UND MA,X] N.TS. - -t - - € 51ANDARD LI(CHI EIX[IRE DE [AI sTL.7a 1TB 2019-140-ND 44 2, F,ELO,T, APPROvED POLES, SE-41-07 -W & S641-0100, VilRiNE; coi3OR COIF TO BE USW (SEE SPIEET Sn17), • COT SHALL VFW Y FLOOD ELEVATICRi WIN Oda fiL(ITE: ALL POLE 14,151ALL ATTONS SHALL BE SUI AOLE FOR 150 MPH WIND WIN EXPOSURE 44POR TANCE FACTOR 1:1S AND APPROWIA TE OUST FACTOR Pelt APPLICABLE ZONE OF ItcS TALL ATiON AS DEFINED Ltd THE FLORIDA SUILDIN4; 000E. THE CON MA.C1COR ALL INCLUDE Yi1T14 'SE SmOp ORAWINC. yBf ITTAL, A POLE WIND LOAT'ANG CALCULA PON SIGNE() AND SEAtED eY A STRUCTURAL ENGINEER RECi STEREO IN FLORIDA SHORING THAT THE, PROPOSED .:INSTALLA.TIONS MILL MEET THE OIVEN WIND LOAD REQUIREMENT, CONTRACTOR SHALL AD,ASST THE s2E OF ElAfiE AND [DEPTH OF POLE AT NO ADOIT9ONJ L co5r TO MEET NE REQUIRED tOACDIN G. f,,ER . 1. FOOT .TYPL P °URA- STRE$S INC (SERVICE POLE) PRESTRESSED L:ON,C,kETE POLE --PANE LSOAIRO TOO 4,11c',1 0N TED mAm SRL: AKER. 'SEE %WA CE RISER FOR 3/4" obo oux. mAINTERANCE \ CCANCRE re -F1NISHED ALT -5EE PLAN SHEET'S FOR CONDui CCe4DLICTOR SIZE ------GROAAD ROO -----'" 21/4'ts A.1" CAD-At -I ID C7K-X4'S BED CI- PLAsiOce,----irr- oR. ,C.4;:::SktED STONE ECY1 DRANAOL MOUT ft Pia 'kali, 21,11..'_ vAilsiN, ApPRo4E0 GROUND. CLAN-11-1-, FOR 1,7.17NNI.C.TINIC MANI S HORD, POI. f f3ROuN1J h1.IRt, II “ROtuND ROD ,AND SERVICE. ME7)L.IN TE GAL %%Mil CO/'Dui ME TER 2- .51,0 '',,ITAiNLESS STEEL - CHANNEL 6: 0.1OUR1INC, HARD WkRE (TyP ) „PAINr ME CONOUIT //- (-4LFLx 17-Pe1Ai rP&L SPLICE EfOxf Exi!,3.TINc PAO mOoNr TRANSTORMU,t, II • DAVIN C EP &L. POLE I RISER 'FOR CONDUa AND CONOuolOR SIZE. NOTES- 1. COP-47RACTOR SHALL VERIFY POLE we. A, ND LOCATION 11ITH Owt4ER PRIOR TO 4NSTALLATION, f -4 -1 0 ON -01 7 L -6 I N 91 =i OJ N) O O I l o I z O A n I ;,_- 1 ' 3° 1 t- I l; AFF?RLNEO GRLUNé± CLAMAI FLA# E.DONNE ING BAE } s)Nb, PL± Ruurn wfet, ' GRD'JND ROD AND St:R".•ICE \ ). 'I Mlt)1JN TE 1) _ G.,1,_ 1. V,<l.l'>U[[I) !] STE±L CON Llt 1 $l I ·ílf '! pt3 Hf i % "! # 2 ä# 8 --« mc 2 3 " g 3 -~ FOT TYPE P ..- DURA-STRES S 1wñ' D • (S£RE POE) - PRESTESSED l ' ' i.:öNCì,,'£T:î P?'-E; ...--PANLBt )A#? - -.J t"..----so1 ours }+ M4et B#EA»Ek. EE ,,I { sEncr Rist# FR !. szE. « 3,4g" « s "/ , #G " -. ] PU HOx ,- l _,.,/ .,-•-"-'•'"'' \, e s' 4 MAA!TE#AN£ % } CCR£T sLA\ i £ f _..-FIS+ED 8ADE \ lo -~:-" ,,-s<C F'LM< SHEE~ ?_.ill < FR count & Ht or to.." , 3 C u €Tok 5Z£ . Hl sr FI,Ml.h iy ] k R45+££) ST9NE -..iu} ..- GROUND R .--1 F DkAtAat E 3/4" x 2u FRONT £LEZA[ON CAD-wID :NF .TINE n 7' co .- ME IE R .-->2" 56 S?AIE SS SEE " HARNE &_OUN nw; e HA0a£ ¡r+e )y A INI MET# Caw0nr W1H LfL€x 20! _.,.,..,, .. ill TEW P t SPLICE O X¿ \€XI 7IN PAD 4o/wt , TRANSF CRME R. ~, .u1 r-E1<:1s_·nr-.c: fP&!L, o£ dz= +k ,. -SEE RISER FOR CONOLJ»T St££.£L E VA DON . A NDO c oñ u r1 ok sr z £ D o1Es 1. CATRAC TOR SHA±! VERIFY POLE S ZE AND O CA TH ON WTH OWN£R PRIOR TO INSTALL.A T ON 2, FO,E. APPRD PQLS, S641- 0720 &8 S641 0100. 3. MW/G COL.DOR EDDE TO BE LUSEO (SEE SEE,I SE17}. • CONTRACTOR Ht±, VERIFY FLKOO EE VA TIN Hu,QA2Ii&.- NQIE $. ALL POE NSTALL M FIN S S9 L L BUE SUITABLE FOR 1'50 MPH 'WIN; Wt EXPOSURE "C", IMP OR TAN C E FA C IOR IA! AND AP P R OPRI A TE GU S T FACTOR PER APPLICABLE ZON E Or I#STALLA T ON AS DEF INED IN TH E FL ONIDA 8LING COE. TE CON TRAC TOR SMALL INCLUDE WITH TE SHOF DR#WING SUbM!TTL, A #OLE Wit3 LAING CAL.CULA TON SIGNED3 AND SEALED BY A STRU CTURAL EN GIN EE R REG STE REO IN FLORIA SH1NG TAT THE PROPOSE.DO NSTAL,LA TONS WLL MEET HE GIVEN WW> LAD REQUIRE MEN T. CON TR ACTOR +AL D&UST TH£ SI2E OF BASE AN DEPTH OF POLE AT MO ADDITONAL O ST TO MEET TH RE0REE WIM .MADIG . 5ER WACE PON1. DETAIL LS m >< E U ::¡ ..... € TO EXiSTING FP&L SPLICE Km/TRANSFORMER 2 #1, 1 #1 NEW/------ GROUND, 2% CONNECTIONS CAD otELOi l 2* PVC CONDUIT-1\ IN r APART ----.SEE PLAN SHEETS FOR ...------- -,.., L5 to, 1 11061fG, r I, CONDUI T ANO CONDUCTOR WES, QUI AN TITY AND \-13' X 24 QUAZITE ---16 OROUNDINO CABLE LOCATIONS PULL SORES TO 2-3/444 x 70' COP-PER CLAD OHC.UNO RODS, SEE (DETAIL 529111.201NUNIDSUATIQKILI CO CONTRACTOR SHOULD PROnE AND kNSTALL 1-Aflii WO AMID, 120/240V METER IN A NINA .3R ALUMINUM ENCLOSURE MOUNTED ON THE NEW CONCRETE POLE PER FP&L STMDARDS ANO REOUIREMENTS. CONTRACTOO MME ALL CCNNECnONs NECESSARY FOR A C-OMPt.E.TE WORKIK; SYSTEM IN PLACE. :W DETAILS KIR ADDITIONAL. INrORMATION, CONTRACTOR SHALL PROVIDE AND INSTALL 1-NEW 100,4 RATED, 120/240V &MOLE PHASE SER',ACE RATED PANEL[ OARO WITH A BOTTOM MOUNTED 100A M AIN BREAXER IN A NEMA 4X 316 STAINLESS STEEL LOCKABLE ENCLOSURE MOUNTED ON THE NEW CONCRETE POLE, CONTRACTOR SHALL MAKE ALL CONNECTIONS NECESSARY FOR A COMPLETE WORKING SYSTEM IN PLACE, SEE DETAILS AND SCHEDULES FOR ADDITIONAL RIFCAN4A TI ON , Cs) CONTRACTOR :SHALL PROVIDE AND INSTALL 1-NEW EXTERNAL MOUNTED 5034 SURGE PROTECTIVE °DACE (GPI) IN A NEMA 4X .316 STAINLESS Sitat ENCLOSURE. CONTRACTOR SHALL INSTALL PO PER MANUFACTURE RECOMMENDATION FOR A COMPLETE WORKING SYSTEM, 0 PHOTO CELL LIGHT CONTROLS, LIGHTING CCI4TACTOR. kiSER N. TS. mu STREET LIGHT DETAILS NEW SERVICE 174NNT FUSER ,04.71V1,0 STL8a EXHIBIT 16 MAIO WORKS OPANTRINT I ITB 2019-140-ND 46 EXHIBIT 16 TO EXISTING FPL SPLICE Ox /TR ANSF CRAMER I I 1 .o 2 #1, 141 NE/--- GROUND, 2"c r ¡n WETER o CAD WEL}- ccwNEc iöN \ 2" PVC 0:)NDUI v-\ 0 NE.w '(@) ANEL BOARD] "<' @a ()) --SEE PLAN SHEETS FC CCNUIT ANO CONDI C TOR 1ZES, CuAN/TY MD LOC# TCNS 5E «CE. PONE.I N SIA.A TI.NOIES (7) CONTRACTOR SHOULD PROWDE ANDO INSTALL. 1--NE 100 AMP, 120/240V ME TER -' M A NEMA SR ALUMINLUMA ENCLOSURE MOUN TEO ON THE NE'W CONCRETE, PO£. ER FPL STAARDS MND REQUIREMEN TS. CON TRAC TC SH ALL MAH £ ALL CCNAE C DONS NE CE$SMAY FOR A CNPIE TE WORKIN SYSTEM IN PL,ACE. SEE DE TAILS FR ANI TIONAL INFORM4A TIN. (G) CONTRACTOR SH ALL PROVE AND INSTALL 1-NE'W 1COA RATED, 120/240W SNGLE /' »ASE SER'WCE RATED PMANELBOARO 'WITH A4 BOTTOM MOUN TEDO 1CO4 WAIN BREAKER IN A NEMA 4¥ 36 STAINLESS STEEL LOCKABLE ENCLOSURE MOUN TED ON THE NEW CONCRETE POLE. CONTRACTOR SH ALL MAKE ALL CONNECTICNS NECESSARY FOR A COMPLETE 'WORKING SYSTEM IN PLACE. SEE OETAILS AND SCHEDULES FOR ADDITIONAL NFCRI A TIN, (G) CONTRACTOR SHALL PROVIDE AND INSTALL I-NEW EXTERNAL WOUN TED 50KA SURGE - PROTEC'VE OE WCE (SFO) IN A NEMA 4X 316 STAINLESS STEEL ENCLOSURE. CONTR ACTOR SH ALL INSTALL SFD PER MANUFACTURE RECOMMEND A TIM FOR A COMLETE 'WORKING SYSTEM. (@) Oro cEL JCT CONTR OLS. @) ucTG CONTACT. NEW SERICE POINA! ELSER M.TS M„A,ABEACH vs #it '£ «li«. ..tu4i. sr2 =lcoca- STREET LIGHT DETAILS NEWV SER'WICE POINT RISER $TL.8a 1TB 2019-140-ND 46 VIA 10 191,101, LAK.A11.4 ()Etat FIN ALL 4,40o•V 00itig)tgUC OCTAL S1'4 ) r-tatarcrt Ku: cr,gx "1t1 ur 00AA if1-$4 cso" 4,41w NAL BO* ticE (*Alvk 1;1111 EXHIBIT 17 atio ON APOROAD COW.. n ii 1LO PUSOANT !MAC *Ili vomit poporCeri, K71 Mit i Or3,111JOCN. MINIM Ur.olloo WW1 461.34/or II MED (119701.1D-F1r-U-Sei-100.11C1413) OR APP.OVCI, MAL Ltret_a: "—MAO SOTMihr 41.1.10ALW mom 431.4304-4 tin 000111l74.0 ECPIAL, LIG1-11- S 4.••/04. Pulki.it *WO% DIPARVIAMT 1L•• S1 r UGH I DE rms sTERNBERG LIGHT FIXTURE DETAIL STL5a ITB 2019-140-ND 47 EXHIBIT 17 ê I -- CAO TE POE, BA (T ""1 9 at $I1.4 +?x0' aua2 FUL o (SE , or 'Au st2} 1 j JE MBERO LBOHI FIR,RE. DETAIL N,1.S ruait ors otrAnrwr taro tort a M $ STREET LIGHT DE TAILS TERNBERG LIGHT FTRE DETAIL. $TL.5a 1TB 2019-140-ND 47 PUI1U4 WORKS IMPAIRTAIVIT EXHIBIT 18 i CONCRETE EASE 0/ POLE & PLAN "VIEW C- C 2"P 11C 'CONDUITS flu') LOCATE TO MAIN TAIN 2' MIN CLEARANCE WITH OTHER UTILITIES . x iv ; / 5' CURS & TER ›-SCHEDIR.E. 40 1 V0 SOL T C;Ret. PROJECTION AS. PER POLE MANUIAC RAD! SPECS --ANCHOR tia( -48° LONG WI WI 'OP 6" HOT DIPPED GALY, BOLT DIA, AS REG. PER P-DLE 041,4ENSIONS AtiC, HF SASE 1 s(PE I 1 jI 'R .ILJ' lj fi9St.,_1).L tA1L. N T 5, STREET LIGHT OETAJES cotickETE POLE RASE OE !AIL STt6 ITB 2019-140-ND 48 EXHIBIT 18 " - SCHEDULE «0 2"PC CONDUITS FELD LOCATE TC VAIN TAN 2' MN CLEARANCE 'W.TH OTHER URL TIES I I - t ' ·' ' \ Putic wows otPArMrNT a in +et it tag# $ -aut. • .4ta4a.á.., 1 ádu.. Aas4.. STREET LUGHT DOE TAILS CONCHE TE PQLE B8AS 0E 'AIL. ST 6 1TB 2019-140-ND 48 APPENDIX D Special Conditions ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 49 APPENDIX D Special Conditions 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 49 1. TERM OF CONTRACT. This Contract shall remain in effect for a period of three (3) years from date of contract execution by the Mayor and City Clerk. 1.1 Providing the Contractor(s) will agree to maintain the same price, terms and conditions of the current contract, this contract may be renewed at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year terms, if mutually agreed upon by both parties. 1.2 In the event that the contract is held beyond the term herein provided it shall only be from a month-to month basis only and shall not constitute an implied renewal of the contract. Said month-to-month extension shall be upon the same terms of the contract and at the compensation and payment provided herein. 2. PRICES SHALL BE FIXED AND FIRM. All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 2.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 3. SHIPPING TERMS. Prices shall include prepaid freight by the bidder to City premises and shall be F.O.B. Destination. The Contractor shall hold title to the goods until such time as they are delivered and accepted by an authorized City representative. 4. METHOD OF PAYMENT. The Contractor(s) shall submit monthly invoices. These invoices shall be submitted to the City user department(s) that requested the service through a purchase order and shall include the applicable bi-weekly (every two weeks) inspection reports pursuant to Appendix C, Minimum Requirements and Specifications, C3. Specifications, 1.1 Inspection. Contractor(s) will be paid unit cost, pursuant to Appendix E, Cost Proposal Form, per location. 5. WARRANTY REQUIREMENTS. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. The bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within five (5) calendar days and 30 calendar days for underground faults, after the City notifies the bidder of such deficiency in writing. If the bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the bidder for any additional costs that are ITB 2019-140-ND 50 1. TERM OF CONTRA CT. This Contract shall remain in effect for a period of three (3) years from date of contract execution by the Mayor and City Clerk. 1.1 Providing the Contractor(s) will agree to maintain the same price, terms and conditions of the current contract, this contract may be renewed at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year terms, if mutually agreed upon by both parties. 1.2 In the event that the contract is held beyond the term herein provided it shall only be from a month-to month basis only and shall not constitute an implied renewal of the contract. Said month-to-month extension shall be upon the same terms of the contract and at the compensation and payment provided herein. 2. PRICES SHALL BE FIXED AND FIRM. All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 2.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www .bls.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 3. SHIPPING TERMS. Prices shall include prepaid freight by the bidder to City premises and shall be F.O.B. Destination. The Contractor shall hold title to the goods until such time as they are delivered and accepted by an authorized City representative. 4. METHOD OF PAYMENT. The Contractor(s) shall submit monthly invoices. These invoices shall be submitted to the City user department(s) that requested the service through a purchase order and shall include the applicable bi-weekly (every two weeks) inspection reports pursuant to Appendix C, Minimum Requirements and Specifications, C3. Specifications, 1.1 Inspection. Contractor(s) will be paid unit cost, pursuant to Appendix E, Cost Proposal Form, per location. 5. WARRA NTY REQUIREMENTS. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. The bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within five (5) calendar days and 30 calendar days for underground faults, after the City notifies the bidder of such deficiency in writing. If the bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the bidder for any additional costs that are ITB 2019-140-ND 50 incurred by the City for this work or items; either through a credit memorandum or through invoicing. 6. EQUIPMENT SHALL BE MOST RECENT MODEL AVAILABLE. The equipment being offered by the vendor shall be the most recent model available. Any optional components which are required in accordance with the contract specifications shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements. The engineering, materials, and workmanship associated with effort performed hereunder shall exhibit a high level of quality and appearance consistent with or exceeding industry standards. 7. BACKGROUND CHECKS/CONTRACTOR'S PERSONNEL. The Contractor shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this ITB or any resulting Agreement prior to the commencement of said services. No contractor employee shall be eligible to perform services, pursuant to this ITB or resulting Agreement if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement; drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property; identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or (2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The contractor shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees) or claims for injury or damages arising out of its failure to comply with this requirement. Contractor shall employ personnel competent to perform the work specified herein. The City reserves the right to request the removal of the Contractor's employee's from performing maintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the program. Contractor's personnel must wear photo identification at all times. 8. UNIFORMS. All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Contractor will wear a uniform bearing the Contractor's name. Uniforms must be provided at the Contractor's expense, and may not be charged to the employee or deducted from the employees' paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation. 9. WORK ACCEPTANCE. This project will be inspected by the City Representative. This inspection shall be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 10. ADDITIONS/DELETIONS OF FACILITIES. Although this Solicitation identifies facilities to be serviced, it is hereby agreed and understood that any facility may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, successful bidder(s) under this contract shall be invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be made to the lowest ITB 2019-140-ND 51 incurred by the City for this work or items; either through a credit memorandum or through invoicing. 6. EQ U IP M EN T SH A LL B E MO ST R EC EN T M O D EL AVAILABLE. The equipment being offered by the vendor shall be the most recent model available. Any optional components which are required in accordance with the contract specifications shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements. The engineering, materials, and workmanship associated with effort performed hereunder shall exhibit a high level of quality and appearance consistent with or exceeding industry standards. 7. B A C K G R O U N D C H EC K S/C O N TRA C TOR 'S PERSONNEL. The Contractor shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this 1TB or any resulting Agreement prior to the commencement of said services. No contractor employee shall be eligible to perform services, pursuant to this 1TB or resulting Agreement if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or bre ach of trust; embezzlement; drug trafficking; forgery; burglary; ro bbery ; theft; perjury ; possession of stolen property; identity theft; fraud; money laundering; shoplifti ng; larceny; falsification of documents and/or (2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terro rism or terro rist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The contractor shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees) or claims for injury or damages arising out of its failure to com ply with this requirement. Contra ctor shall employ personnel competent to perform the work specified herein. The City reserv es the right to request the removal of the Contractor's employee's from performing m aintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the pro gram. Contractor's personnel must wear photo identification at all times. 8. U N IFO R M S. All personnel furn ished to the City of Miami Beach must be uniformed. Each employee supplied by the Contractor will wear a uniform bearing the Contractor's name. Uniforms must be provided at the Contractor's expense, and may not be charged to the employee or deducted from the employees' paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation. 9. W O R K A C C EPTA N C E. This pro ject will be inspected by the City Representative. This inspection shall be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 10. A D D IT IO N S/D ELETIO N S O F FA C ILI TIES. Although this Solicitation identifies facilities to be serv iced, it is hereby agreed and understood that any facility may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, successful bidder(s) under this contract shall be invited to submit price quotes for these new facilities. If these quotes are com parable with prices offered for similar services, the award(s) shall be made to the lowest 1TB 2019-140-ND 51 responsible bidder(s) meeting specifications in the best interest of the City and a separate purchase order shall be issued by the City. 11. SUBSTITUTION OF ITEMS DURING TERM OF CONTRACT. Substitute brands or models may be considered during the contract period for discontinued models. However, the Contractor may not substitute brands or models without the express written consent of the City Representative. Substitute brands or models must be of equal or better quality. 12. ROADMAP FOR PROJECTS AWARDED ON A TIME AND MATERIALS BASIS (Group 2). The City may award work on a time and materials basis in accordance with Section 0200, General Condition 15, entitled Multiple Awards. City departments may request Purchase Orders to be issued to the primary Contractor for any group on a time and material basis (bid hourly charges plus parts or materials) for a specific request or for a pre-need encumbrance (blanket order). Pursuant to Section 0200, General Condition 15, entitled Multiple Awards, secondary and primary Contractors may also be considered. 12.1 Work Day. For billing purposes, regular working hours are from 7:00 a.m. to 5:00 p.m., Monday through Friday. Calls outside these hours and days will be considered non-regular. 12.2 Scheduling/Response Time. Response time requirements shall be as follows: 12.2.1 Emergency Repairs/Service. When the Contractor is notified of an emergency, the Contractor is expected to secure or fix the problem within a total of 6 hours, 2 hours to return the call and 4 hours to secure or fix the problem. 12.3 Administrative Mark-up for Parts. For parts and materials ordered under this option, Contractors shall provide a quote or invoice, as determined by the Contract Manager, based on the cost of parts and materials plus the agreed to mark-up. In determining cost of materials to which the mark-up may be applied, the Contract Manager may: i. require the Contractor to provide actual cost of parts and materials (e.g., contractor's invoice, MSRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice; or ii. require the Contractor to seek and document competition from its sources for the required parts or materials; or ii. obtain data available from primary or other secondary sources and use that data in determining a fair and reasonable price. The cost of any ancillary third-party services that are provided by the Contractor, with prior approval of the Contract Manager, may be determined in the manner prescribed above. 12.3 Estimates. The City Representative may require the Contractor to provide an estimate prior to the commencement of work. Any actual charges that exceed estimate amounts must be pre-approved by the City Representative. 13. USE OF PREMISES. The Contractor shall confine ITS equipment, apparatus, the storage of materials, and the operation of his/her workmen to the limits indicated by law, ordinances, permits, or direction of the authorized City representative, and shall not unreasonably encumber the premises with his/her materials. ITB 2019-140-ND 52 responsible bidder(s) meeting specifications in the best interest of the City and a separate purchase order shall be issued by the City. 11. SUBSTITUTION OF ITEMS DURING TERM OF CONTRA CT. Substitute brands or models m ay be considered during the contract period for discontinued models. However, the Contractor m ay not substitute brands or models without the express written consent of the City Representative. Substitute brands or models must be of equal or better quality. 12 . R O A D M A P FO R PR O JE C T S A W A R D ED O N A TIM E A ND MATERIALS BASIS (Group 2). The City may award work on a time and m aterials basis in accordance with Section 0200, General Condition 15, entitled Multiple Awards. City departments may request Purchase Orders to be issued to the primary Contractor for any group on a time and m aterial basis (bid hourly charges plus parts or materials) fo r a specific request or for a pre-need encumbrance (blanket order). Pursuant to Section 0200, General Condition 15, entitled M ultiple Awards, secondary and primary Contractors may also be considered. 12 .1 W ork Day. For billing purposes, regular working hours are from 7:00 a.m. to 5:00 p.m., M onday thro ugh Friday. Calls outside these hours and days will be considered non-regular. 12 .2 S ch e d u ling/Respon se Time. Response time requirements shall be as follows: 12 .2.1 Em ergency Repairs/Service. When the Contractor is notified of an emergency, the Contractor is expected to secure or fix the pro blem within a total of 6 hours, 2 hours to return the call and 4 hours to secure or fix the problem. 12 .3 A dm in istrativ e M ark-up fo r Part s. For parts and m aterials ordered under this option, Contractors shall provide a quote or invoice, as determ ined by the Contract Manager, based on the cost of parts and m aterials plus the agreed to m ark-up. In determining cost of m aterials to which the mark-up may be applied, the Contract Manager m ay: i. require the Contractor to provide actual cost of parts and m aterials (e.g., contractor 's invoice, M SRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice; or ii. require the Contractor to seek and docum ent competition from its sources for the required parts or m aterials; or ii. obtain data available from primary or other secondary sources and use that data in determ ining a fair and reasonable price. The cost of any ancillary third-party services that are provided by the Contractor, with prior approval of the Contract M anager, m ay be determ ined in the m anner prescribed above. 12 .3 E stim ates. The City Representative may require the Contractor to pro vide an estimate prior to the com m encem ent of work. Any actual charges that exceed estimate amounts m ust be pre-approved by the City Representative. 13 . U S E O F P R EM ISES. The Contractor shall confine ITS equipment, apparatus, the storage of materials, and the operation of his/her workmen to the limits indicated by law, ordinances, permits, or direction of the authorized City representative, and shall not unreasonably encum ber the prem ises with his/her m aterials. ITB 2019-140-ND 52 14. CLEAN-UP. All unusable materials and debris shall be removed from the site at the end of each workday and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas, as mutually agreed with the City, where work was performed. 15. LIQUIDATED DAMAGES. Failure to make repairs within the time specified may result in the successful bidder being assessed the additional cost incurred by the City (liquidated damages) for any and all costs associated with the services performed by a secondary vendor. 16. LIVING WAGE. The living wage requirement as described in Appendix A, Section 8, and pursuant to Section 2-408 of the City of Miami Beach Code is only applicable to Group 1, Inspection and Maintenance Services. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] ITB 2019-140-ND 53 14. C LE A N -U P. All unusable materials and debris shall be removed from the site at the end of each workday and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas, as mutually agreed with the City, where work was performed. 15. LI Q U ID A TED D A M A G ES. Failure to make repairs within the time specified may result in the successful bidder being assessed the additional cost incurred by the City (liquidated damages) for any and all costs associated with the services performed by a secondary vendor. 16. LI VIN G W A G E. The living wage requirement as described in Appendix A, Section 8, and pursuant to Section 2-408 of the City of Miami Beach Code is only applicable to Group 1, Inspection and Maintenance Services. [TH E R EM A IN D ER OF TH IS PA GE IS LEFT INTENTIO NALLY BLANK] 1TB 2019-140-ND 53 APPENDIX E Cost Proposal Form ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 54 A PPEN DIX E MIA MI Cost Proposal Form 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 54 Group 1 — INSPECTION AND MAINTENANCE SERVICES (B) (A) Estimated (C) Unit Cost (Per Quantity (No. Inspections Per Lis ht Fixture of Lights), Year (D) Estimated Annual Cost (A_X_B_X_C) Item Descri•tion APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established for the recei,t of proposals will result in proposal being deemed non-res,onsive and bein • re'ected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. Inspection and maintenance of various City owned parking lots Group 2 — EMERGENCY REPAIRS AND CITYWIDE UPGRADES Estimated Annual Total Item Descri )tion Quantit 1 U I M Unit Cost (Quantity_X_Unit. Cost) Hourly Rate — Regular (7:00 a.m. to 5:00 p.m., Monday through Friday) 260 Hourly Rate Hourly Rate — Non Regular (After 5:00 p.m., Monday through Friday, Weekends, and Holida s 80 Hourl Rate EA 642 26 Description SUB-TOTAL — LABOR (Items 1 — 2 % Mark-up Net Cost Estimated Annual Gross Costs (See Appendix D (Dealer Invoice (Dealer Invoice Cost) Section 12.3) Cost_X_% Mark-up) Item Administrative Mark-up for Parts and Supplies $75,000 0 SUB-TOTAL — PARTS & EQUIPMENT GRAND TOTAL (Items 1 — 3) 1The estimated amounts stated herein are for calculation purposes only. Actual amounts may be greater or less than the estimated amounts. Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2019-140-ND 55 A P P E N D IX E C O S T P R O P O S A L FO R M Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this 1TB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (A p pendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) co m pleted in pencil shall be deem ed non-responsive. All corrections on the Cost Proposal Form (A pp endix E) shall be initialed. G roup 1-INSPE CTI ON AND MA INTENA NCE SERVICES (B) Estim ated Quantity (No. of Li ghts)1 Item Description •i------------- Inspection and m aintenance of various Ci ty own ed arkin lots S EA 26 Gr o up 2 - EM ERG EN C Y REPA IRS AND CITYW ID E UPG RADES Estim ated A nnual Total Item Description Quantity1 U/ M Unit Cost (Quan tity _X_Unit_Cost) Hourly Rate - Regular (7:00 a.m . to 5:00 p.m ., M onday through Frida 260 Houri Rate $ $ Hourly Rate -- Non Regular (After 5:00 p.m ., M onday through Friday, W eekends, and Holida s SUB -TO TAL - LAB OR Item s 1-2 Item • Description Estim ated Annual Gro ss Costs (D ealer Invoice Cost) % M ark-up (See A ppendix D Section 12.3) Net Cost (Dealer Invoice Cost_X_% Mark -up) Adm inistrative M ark-up fo r Parts and Su lies $75,000 SUB-TO TA L- PART S & EQ UIPME N T GRAND TO TA L (Item s 1-3) 1The estimated amounts stated herein are for calculation purposes only. Actual amounts may be greater or less than the estimated amounts. Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: 1TB 2019-140-ND 55 APPENDIX F Insurance Requirements ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 56 APPEN DI X F MIAMI Insurance Requirements 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 56 iv\ IAMI BEACH INSURANCE REQUIREMENTS The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract. A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440, and Employer Liability Insurance for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage. Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor's insurance. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach do EXIGIS Insurance Compliance Services. Waiver of Subrogation — Vendor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers — Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. Verification of Coverage — Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. ITB 2019-140-ND 57 MIA I BEA CH INSURA NCE REQUIREMENTS The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract. A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440, and Employer Liability Insurance for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage. Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor's insurance. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services. Waiver of Subrogation - Vendor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers - Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. Verification of Coverage - Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. 1TB 2019-140-ND 57 CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH do EXIGIS Insurance Compliance Services P.O. Box 4668 — ECM #35050 New York, NY 10163-4668 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeach4riskworks.com Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] ITB 2019-140-ND 58 CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH c/o EXIGIS Insurance Compliance Services P.O. Box 4668 - ECM #35050 New York, NY 10163-4668 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeach@riskworks.com Special Risks or Circumstances . The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] 1TB 2019-140-ND 58 ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) A TT A C H M E N T C C O N S U L T A N T S R E S P O N S E T O T H E (ITB ) Detail by FEI/EIN Number Page 1 of 2 Florida Department of State DIVISION OF CORPORATIONS '.0119/ art ~ffi lois, Plorav welAqte Department of State / Division of Corporations / Search Records / Detail By Document Number / Detail by FEI/EIN Number Florida Profit Corporation AUM CONSTRUCTION INC. Filing Information Document Number P06000007050 FEI/EIN Number 20-8608887 Date Filed 01/13/2006 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 10/12/2018 Principal Address 424 SW 7TH ST., #402 MIAMI, FL 33130 Changed: 08/10/2016 Mailing Address 8950 NW 119th St Hialeah Gardens, FL 33018 Changed: 04/19/2017 Registered Agent Name & Address NUNEZ, RODOLFO 255 UNIVERSITY DRIVE CORAL GABLES, FL 33158 Name Changed: 10/12/2018 Address Changed: 06/17/2016 Officer/Director Detail Name & Address Title Secretary Aracil, Juan 424 SW 7 St 402 Miami, FL 33130 httn://se2rch . sunhi 7..org/Tnniiirv/Cornorati on Senrch/SearchR esultDelail?innuirvtvne=FeiN... 17/11/2019 D e ta il b y F E I/E IN N um b er Page 1 of 2 Florida Department of State DIVISION OF CORPORATIONS Dr/Io of CC'ppp,Art)4; ·ik')i ii .)! un ojjiuial Saie of Ftorida webie Department of State I Division of Corporations / Search Records / Detail By Document Number / Detail by FEI/EIN Number Florida Profit Corporation AUM CONSTRUCTION INC. Filing Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Principal Address P06000007050 20-8608887 01/13/2006 FL ACTIVE REINSTATEMENT 10/12/2018 424 SW 7TH ST., #402 MIAMI, FL 33130 Changed: 08/10/2016 Mailing Address 8950 NW 119th St Hialeah Gardens, FL 33018 Changed: 04/19/2017 Registered Agent Name & Address NUNEZ, RODOLFO 255 UNIVERSITY DRIVE CORAL GABLES, FL 33158 Name Changed: 10/12/2018 Address Changed: 06/17/2016 Officer/Director Detail Name & Address Title Secretary Aracil, Juan 424 SW 7 St 402 Miami, FL 33130 http ://search s mnbiz.oro/Inanirv/C orporation.Search/S earchR es iltD etail7inanirvtv e =FeiN 19/11/2019 Detail by FEI/EIN Number Page 2 of 2 Title V GONZALEZ, PATRICIA 8950 NW 119 ST HIALEAH GARDENS, FL 33018 Title PT ORTIZ, HUMBERTO 8950 NW 119 ST HIALEAH GARDENS, FL 33018 Annual Reports Report Year Filed Date 2017 04/19/2017 2018 10/12/2018 2019 02/06/2019 Document Images 02/06/2019 -- ANNUAL REPORT 04/19/2017_.. ANNUAL REPORT 7g01 Amendment 06!1,7/2016 -.-_Off/D4r_Resigeation 03/09/2016 -- ANNUAL REPORT 03/03/2015 -- ANNUAL REPORT 12/08/2014 -- AMENDED ANNUAL REPORT 10/24/2014 -- AMENDED ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF formal View image in PDF format View image in PDF format 07/15/2014 -- AMENDED ANNUAL REPORT 07/08/2014 -- AMENDED ANNUAL REPORT View image in PDF format View image in PDF format 05/01/2014 -- REINSTATEMENT 02/02/2010 -- Off/Dir Resignation 07/08/2008 -- ANNUAL REPORT 07/27/2007 -- ANNUAL REPORT 01/13/2006 -- Domestic Profit View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations httryllsearch.sunhi z.org/Inouirv/CornorationSearch/SearefiR esnitDel ai 1 ?incii lirvtvne=FeiN. . 1 2/1 1 /201 9 Detail by FEI/E IN Number Page 2 of 2 Title V GONZALEZ, PATRICIA 8950 NW 119 ST HIALEAH GARDENS, FL 33018 Title PT ORTIZ, HUMBERTO 8950 NW 119 ST HIALEAH GARDENS, FL 33018 A n n u a l R e p o rt s Report Year 2017 2018 2019 Filed Date 04/19/2017 10/12/2018 02/06/2019 D o c u m e n t Im a g e s 02/06/2019 -- ANNUAL REPORT 10/12/2018.-REINSTATEMENT 04/19/2017 -- ANNUAL REPORT 06/17/2016-.- Amendment 06/17/2016 -- Off/Dir Resignation 03/09/2016 -- ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format 03/03/2015 -- ANNUAL REPORT 12/08/2014__ AMENDED ANNUAL REPORT] :===========; oosas«.anono AwonaoL """ 07/18/2014-- Off/Dir Resignation 07/15/2014 -- AMENDED ANNUAL REPORT I View image in PDF format View image in PDF format View image in PDF format View image in PDF format 07/08/2014 -- AMENDED ANNUAL REPORTj k=; 05/01/2014 -- REINSTATEMENT I E; 02/02/2010 -- Off/Dir.R.fil]gnation I F 10/05/2009.- REINSTATEMENT [ E , 07/08/2008 -- ANNUAL REPORT I :===========~ 07/27/2007 -- ANNUAL REPORT I E, 01/13/2006 -- Domestic Profi! ._I __ V_ie_w_im_a_g_e_in_P_D_F_fo_rm_at _ __, View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations http://search.sunbiz.or/Inauirv/CornorationSearch/SearchResltDetail'?inairvtvne=FeiN 12/11/9019 APPENDIX A MIAMI r) 1- iiimor 1161 IF II I Proposal Certification, Questionnaire & Requirements Affidavit ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 16 A P P E N D IX A M A M I BEACH P ro p o s a l C e rtificatio n , Q u e sti on nai re & R e q u ire m e n ts A ffid av it 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 16 Solicitation No: 2019-140-ND Solicitation Title: Inspection and Maintenance of Parkin Lot Lighting Procurement Contact: Natalia Delgado Tel: 305-673-7000 x6263 Email: nataliadelgado@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: A /f/i 6- fr ,..../.1.7,6,-h fi n _T c v , NO. OF YEARS IN BUSINESS: / 3 NO. OF YEARS IN BUSINESS LOCALLY: 1 3 NO. OF EMPLOYEES: 46 OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: //:9 FIRM PRIMARY ADDRESS (HEADQUARTERS): g q 6* /? if/4/ /mil/ q 5, 74 .,,,,,, c: 4 CITY: //iet /94, 4 re /ie. ; STATE: p / p . / / / cia-- ZIP CODE: —, / c a TELEPHONE NO.: •--e:25 ‘/5 6 e/g 4/g % i1/2/ /e r TOLL FREE NO.: FAX NO.: F_ gi 6 ..... .- .'' C6 7. efz i... FIRM LOCAL ADDRESS: es .. 0 ,..„.......„ / 7 q .7 4 CITY: /G1 /eet A "ecl--, deo -5 STATE: .-/, . / /c/ric-Pet- ZIP CODE: -•• .--c, g PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: 1.e--.7‘ &'r--7(/'-. ACCOUNT REP TELEPHONE NO.: --0 6...„ ..3 4/5 ...... 3 477 ACCOUNT REP TOLL FREE NO.: /(///4 ACCOUNT REP EMAIL: 1, /7 a A. c / 01 t" vie • e'-5 FEDERAL TAX IDENTIFICATION NO.: 2 0 eg 6, 5 g g The CityCity reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2019-140-ND 17 Sol ici tat ion N o: 2019-140-ND Solicitation Title: Ins ection and Maintenance of Parkin Lot Li htin Procurement Contact: Natalia Del ado Tel: 305-673- 7000 x6263 Email: nataliadel adot mmiamibeachfl.1ov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: NO. OF YEARS IN BUSINESS NO. OF YEARS IN BUSINESS LOCA'VJ3 NO. oF EMPLOYEES: , OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRMARY ADDRESS HEADQUARTERS) 59 / crr. e5 STATE: z coo z,3 013, rove.No: 206-4/56- 4 (¿ TOLL FREE NO. o»o - 2 €-7/21 CITY: STATE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: U AccouNr REP TELEPHONE NO: 29£5.2/,- ,3 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 1TB 2019-140-ND 17 Veteran Owned Business, Is Pro oser claiming a veteran owned business status? YES x NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal,dnb.com/webapP/wcsistores/servlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three (3) days of request. 3. Conflict of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. /WA 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the roposer has completed work similar in size and nature as the work referenced in solicitation. 5e, SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided. 5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-performance by a. ny public sector agency? YES IXINO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. /t//9 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among oth9r, the Conflict pf interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. ot,t?‘4..e/t.&.. , SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at http://www.miamibeachfLoov/city-hall/orocurement/procurement-related-ordinance-and-procedures/ ITB 2019-140-ND 18 1. Veteran Owned Business¡ Is Pro¡oser claiming a veteran owned business status? vs [X]o SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-.424-2495. 4. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three (3) days of request. 3. Conflict of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. // References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. $e a j hod SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to(on-p¡normance by any public sector agency? YE s LX ]NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. 5. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly, or,indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 4//{ 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity thai seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict pf interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. 6e e Tl echo , SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/ IT 2019-140-ND 18 8. Living Wage . Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered employees shall be paid the required living wage rates listed below: 1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less than $13.88 per hour without health care benefits. 2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than $11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits. 3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than $11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less than$15.00 per hour without health care benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a particular year). Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at http://www.miamibeachfl.qov/city-hall/procurement/procurement-related-ordinance-and-procedures/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal, LCP Tracker (LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United 2s States, but ou ide of the City of Miami Beach limits, who are dirgctly performing work on the contract within the City of Miami Beach. A/A ie 5 1114 vl 5 / e,,,i/gbyge s . A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Employees with Spouses Firm Provides for Employees with Domestic Partners Firm does not Provide Benefit Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at http://www.miamibeachfLoov/city-hall/procurementiorocurement-related-ordinance-and- procedures/. ITB 20 19- 1 40-ND 19 8. Living Wage . Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered employees shall be paid the required living wage rates listed below: 1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less than $13.88 per hour without health care benefits. 2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than $11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits. 3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than $11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less than$15.00 per hour without health care benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a particular year). Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at http://www.miamibeachfi.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal, LCP Tracker (LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami 8each. //4 less fl 5l elopee s. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? L Jes Jo B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners" or to domestic partners of employees? L Je Jo C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and- procedures/. 1TB 2019-1 40-ND 19 10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital or familial status, age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Recept Initial to Confirm Receipt Initial to Confirm Receipt /10 Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required, submit under separate cover. ITB 2019- 1 40-N D 20 10. Public Entity Crimes. Section 287.133(2}(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital or familial status, age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt H O Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 lf additional confirmation of addendum is required, submit under separate cover. ITB 20 19 -14 0 -N D 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only, and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason, without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete. to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2019-140-ND 21 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only, and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason, without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2019-140-N D 21 Title of Proposers Authorized Representative: /re &/4 71- 70/g/o Date: Name of Proposers Authorized Representative: UPvi r*7 /0 ? Signal Proposer's Autho d Representative! A_s_ era. %or ot4, Notary Public State of Florida Sydney Herrera My Commission GG 343073 or o.cr Expires 10/04/2023 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] ITB 2019-140-ND 22 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Pro osai Certification, Questionnaire and Re uirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Signa Title of Proposer's Authorized Representative: fresale»h Date: [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] 1TB 2019-140-ND 22 APPENDIX E M I AN\ I BF ACil Cost Proposal Form ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 54 A P P E N D IX E M AMI BEACH Cost Proposal Form 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 54 Total Group 2 — EMERGENCY REPAIRS AND CITYWIDE UPGRADES Estimated Annual Description Quantity1 U / M Unit Cost (Quantity. X Unit _Cost) Ig OOP° $61.00000 SUB-TOTAL — LABOR tems 1 — % Mark-up Net Cost Estimated Annual Gross Costs (See Appendix D (Dealer Invoice Item Description (Dealer Invoice Cost) 1 - Hourly Rate— Regular (7;00 a.m. to 5:00 p.m., Monday through Friday) 260 Group 1— INSPECTION AND MAINTENANCE SERVICES (B) (A) Estimated (C) (D) Unit Cost (Per Quantity (No. Inspections Per Estimated Annual Cost Li • ht Fixture) of Lights)1 Year (A_X_B_X_C) 5►gg EA I 642 M000.00 Item Description Administrative Mark-up for Parts and Su ) 'lies $75,000 SUB-TOTAL — PARTS & EQUIPMENT GRAND TOTAL (Items 1— 3) 2 -,50.0o 9--g0.0& $ 50.0 Inspection and maintenance of various City owned parking lots $ 1.5g 061.04 Hourly Rate $ [5000 Hourl Rate $ 2 5. 00 1 26 Hourly Rate — Non Regular (After 5:00 p.m., Monday through Friday, Weekends, and Holida s 80 Item APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established for the recei it of pro • osals will result in • ro iosal being deemed non-res • onsive and bein • reected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. 1The estimated amounts stated herein are for calculation purposes only. Actual amounts may be greater or less than the estimated amounts. Bidder's Affirmation Company: il 5 t'G 109 %),1 Authorized Representative: eil ice t^, 0 n''2‘1', Address: gq*a ova/ //I 54. //joileetA Atelie4s / PZ 330/ Telephone: 3a6 --- ...c‘•-• e/c6 gt ; Email: h og et c,,,y , - N . ..\: ,,,_ ,.,\ ,k s. Authorized Representative's Signature: N . 1 ITB 2019-140-ND 55 APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this 1TB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. Item • Description Group 1- INSPECTION AND MAINTENANCE SERVICES (B) Estimated Quantity (No. of Lights)1 Inspection and maintenance of various Ci owned arkin lots + 150061. 0& Item Group 2-EMERGENCY REPAIRS AND CITYWIDE UPGRADES Estimated Annual Description Quantity1 U/ M Unit Cost Total (Quantity_X __ Unit Cost) Hourly Rate - Regular (7:00 a.m. to 5:00 p.m., Monday through Frida 260 Houri Rate Hourly Rate -- Non Regular (After 5:00 p.m., Monday through Friday, Weekends, and Holida s ,31,000 19,00000 SUB-TOTAL- LABOR (Items 1-2) % Mark-up Net Cost Estimated Annual Gross Costs (See Appendix D (Dealer Invoice (Dealer Invoice Cost) Section 12.3) Cost_X_% Mark-up) s51000.00 Item • Description Administrative Mark-up for Parts and Su lies $75,000 /7 SUB-TOTAL- PARTS & EQUIPMENT GRAND TOTAL (Items 1-3) , 2,750.00 s 60.0o s 7, 52.0 1The estimated amounts stated herein are for calculation purposes only. Actual amounts may be greater or less than the estimated amounts. Authorized Rep Address: %, Telephone: Email: h ITB 2019-140-ND 55 RESOLUTION NO. 2000-23879 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO A CONTRACT WITH THE CITY OF MIAMI BEACH WHEREAS, the Greater Miami Chamber of Commerce ("GMCC") adopted a Model Code of Business Ethics (the "Model Code"); and WHEREAS, the City of Miami Beach is a member of the GMCC; and WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community; and WHEREAS, the GMCC encourages its members to adopt the principles and practices outlined in the Model Code; and WHEREAS, the Commission believes that each entity which does business with the City of Miami Beach should be required, as a condition of doing business with the County to adopt a Code of Business Ethics. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: Section 1. Each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or his or her designee prior to execution of any contract between the contractor and the City. The Code of Business shall, at a minimum, require the contractor to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provisions of the City Code. Section 2. The Commission urges the Greater Miami Chamber of Commerce to require that all of its members adopt the Model Code of Business Ethics, Section 3. This resolution shall become effective immediately upon its adoption. RE SOLUTION NO. 2000-23879 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH RE QUIRI NG THA T CONTRA CTORS ADOPT A CODE OF BUSINESS ETHICS PRI OR TO ENTERI NG INT O A CONTRA CT WI TH THE CITY OF MIAMI BEACH WHERE AS, the Greater Miami Chamber of Commerce ("GMCC") adopted a Model Code of Business Ethics (the "Model Code"); and WHEREAS, the City of Miami Beach is a member of the GMCC; and WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community; and WHEREAS, the GMCC encourages its members to adopt the principles and practices outlined in the Model Code; and WHERE AS, the Commission believes that each entity which does business with the City of Miami Beach should be required, as a condition of doing business with the County to adopt a Code of Business Ethics. NOW, THERE FORE BE IT RE SOLVE D BY THE MAYOR AND CITY COMM ISSION OF THE CITY OF MIAMI BEACH, FLORIDA: Section 1. Each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or his or her designee prior to execution of any contract between the contractor and the City. The Code of Business shall, at a minimum, require the contractor to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provisions of the City Code. Section 2. The Commission urges the Greater Miami Chamber of Commerce to require that all of its members adopt the Model Code of Business Ethics. Section 3. adoption. This resolution shall become effective immediately upon its , I PASSED and ADOPTED this 12th day of April 2000 ATTEST: YOR at( CITY CLERK APPROVED AS TO FC RM & LANGUAC::. & FOR EXECUTIO ••• · .• :·. ••1 •.. , •. ·• / ,' . . . . a,a i , ·os +» PASSED and AD OPTED this 12th ATTEST: day of A p r il 2000 VL Y O R ft« fie- CITY CLERK APP ROVED AS TO FC RM & LANGUAGE & FOR EXE CUTI ON ! GREATER MIAMI CHAMBER OF COMMERCE, MODEL CODE OF BUSINESS ETHICS STATEMENT OF PURPOSE The Greater Miami Chamber of Commerde ("GMCC") seeks to create and sustain an ethical business climate for its members and the community by adopting a Code of Business Ethics, The GMCC encourages its members to incorporate the principles and practices outlined here in their individual codes of ethics which will guide their relationships with customers, clients and suppliers. This Model Code can and should be prominently displayed at all business locations and may be incorporated Into marketing materials. The GMCC believes that its members should use this Code as a model for the development of their organizations' business codes of ethics. This Model Code is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community: The GMCC believes the adoption of a meaningful code of ethics is the responsibility of every business and professional organization. Compliance with Government Rules & Regulations • We will properly maintain all records and post all licenses and certificates in prominent places easily seen by our employees and customers; In dealing with government agencies and employees, we will conduct business in accordance with all applicable rules and regulations and in the open; • We will report contract irregularities and other improper or unlawful business practices to the Ethics Commission, the Office of Inspector General or appropriate law enforcement authorities. Recruitment, Selection & Compensation of Vendors and Suppliers We will avoid conflicts of interest and disclose such conflicts when identified; Gifts which compromise the integrity of a business transaction are unacceptable; we will not kick back any portion of a contract payment to employees of the other contracting party or accept such a kickbaCk. Business Accounting • All our financial transactions will be properly and fairly recorded in appropriate books of account, and there will be no "off the books" transactions or secret accounts. Promotion and Sales of Products and Services Our products will comply with all applicable safety and quality standards; We will promote and advertise our business and its products or services in a manner which is not misleading and does not falsely disparage our competitors; Doing Business with the Government G R E A TE R M IA M I C H AM B E R O F C O M M ER C E M OD E L C OD E O F B U SI N E S S ETH I C S STATEMENT OF PURPOSE The Greater Miami Chamber of Commerée ("G M C C") seeks to create and sustain an ethical business climate for its members and the com munity by adopting a Code of Business Ethics. The GMCC encourages its members to incorporate the principles and practices outlined here in their individual codes of ethics which will guide their relationships with customers, clients and suppliers. This Model Code can and should be prominently displayed at all business locations and may be incorporated into marketing materials. The GMCC believes that its members should use this Code as a model for the development of their organizations' business codes of ethics. This Model Code is a statement of principles to help quide decisions and actions based on respect fat the importance ol ethical business standards in the community, The GMCC believes the adoption of a meaningful code of ethics is the responsibility of every busine ss and professional organ ization. C o m pl ia n c e wi th Government _Rules Regulations . We will properly maintain all records and post all licenses and certificates in prominent places easily seen by our employees and customers; • In dealing with government agencies and employees, we will conduct business in accordance with all applicable rules and regulations and in the open; WVe will rep ort contract irregularities and other improper or unlawful business practlces to the Ethics Commission, the Office of Inspector General or appropriate law enforcemen t authoritles. Recruitment, Selection_& Compensation_of Vendors and Suppliers WV/e will avoid conflicts of interest and disclose such conflicts when identified; Gifts wh ic h compromise the integrity of a business transaction are unacceptable; we will not kick back any portion of a contract paym ent to employees of the other contracting party or accept such a kickback. • Business Accounting All our financial transactions will be properly and fairly recorded in appropriate books of account, and there will be no "off the books" transactions or secret accounts. P ro m o tio n an d Sales o f Pr o d u c ts and S e rvic es Our products will comply with all applicable safety and quality standards; We will promote and advertise our business and its products or services in a manner which is not misleading and does not falsely disparage our competitors; Doing Business with the Government We will conduct business with government agencies and employees In a manner which avoids even the appearance of impropriety. Efforts to curry political favoritism aro unacceptable; • Our bids will be competitive, appropriate to the bid documents and arrived at independently; • Any challenges to contracts awarded will have a substantive basis and not be pursued merely because we are the, unsuccessful bidder; • We will, to the best of our ability, perform government contracts awarded at the price and under the terms provided for in the contract. We will not submit inflated Invoices for goods provided or services performed under such contracts, and claims will be made only for work actually performed, We will abide by all contracting and subcontracting regulations. We will not, directly or indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awarded, to government officials, their family members or business associates. We will not seek or expect preferential treatment on bids based on our participation in political campaigns. Public Life and Political Campaigns • We encourage all employees to participate in community life, public service and the political process; • We encourage all employees to recruit, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues; Our contributions to political parties, committees or individuals will only be made in accordance with applicable law and will comply with all requirements for public disclosure. All contributions made on behalf of the business must be reported to senior company management; • We will not contribute to the campaign& of persons who are convicted felons or those who do not sign the Fair Campaign Practices Ordinance. We will not knowingly disseminate false campaign information or support those who do. (A;;,.,--/,-,./;011,_4,, 4m le e4 Company Name Corporate Officer /e/D7haig WV e wi ll c o n d u ct b u si n e s s wi th government agencies and employees in a manner which avoids even the appearance of impropriety. Efforts to curry political favoritism are unacceptable; • Our bids will be competitive, appropriate to the bid documents and arrived at independently; • Any challenges to contracts awarded will have a substantive basis and not be pursuod merely because we are the unsuccessful bidder; We will, to the best of our ability, perform government contracts awarded at the price and under the terms provided for in the contract. WVe will not submit inflated invoices for goods provided or services performed under such contracts, and claims wi ll be made only for work actually performed. We wi ll abide by all contracting and subcontracting regulations. We will not, dire ctly or indi rectly, offer to giv e a bribe or oth erwi se ch ann el kickbacks from contracts awarded, to government officials, their family members or business associates. We will not seek or expect preferential treatment on bids based on our participation In political campaigns. Public Life and Political Campaigns • W e encourage all employees to participate in community life, public service and the political process; We encourage all employees to recrui t, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues; • Our contributions to political parties, committees or individuals will only be made in accordance with applicable law and will comply with all requirements for public disclosure. All contributions made on behalf of the business must be reported to senior company management; · We will not contribute to the campaigns of persons who are convicted felons or those who do not sign tho Fair Campalgn Practices Ordinance. We will not knowingly disseminate false campaign information or support those who do. o d ,l 95 Corporate Officer d/4/eia 6 VOI110111011.11.0.1..... .1110•11•10•••••••• 00 API? -6' NI 3' 1 9 CITY OF MIAMI BEACH OFFICE OF THE MAYOR & COMMISSION. MEMORANDUM TO: LAWERENCE LEVY CITY MANAGER FROM: JOSE SMITH COMMISSIONER DATE: APRIL 4, 2000 RE: RESOLUTION REQUIRING THAT CONTRACTORS ADOPT A CODE OF BUSINESS ETHICS BEFORE ENTERING INTO A CONTRACT ' WITH THE CITY OF MIAMI BEACII Please place the attached resolution on the agenda at the next meeting of the Mayor and City Commission on April 12, 2000. JS/jm Agenda item Date — j tD 00_AP? -5 PI 3 19 CITY OF MIAMI BEACH OFFICE OF THE MAYOR & COMMISSION . M E M O RA N D U M ".: l T O : FR O M : DATE: RE: LAWERENCE L EVY CITY MANAGER 10 SE SM I T Qf COMMISSIONER (]°' A PRI L 4, 2000 RESOLUTION REQUIRING THAT CONTRACTORS ADOPT A CODE OF BUSINESS ETHICS BEFORE ENTERING INTO A CONTRACT · WITH THE CITY OF MIAMI BEACH Please place the attached resolution on the agenda at the next meeting of the Mayor and City Comm ission on A pril 12, 2000. JS/jm Agend a em(1 we 4-12:00 References & Past Performance: Firm Name Contact Name & Title Address Telephone Email Scope of Service Miami Dade County, Traffic Signals and Signs Division Julio Navarro, Street Lighting Supervisor 7100 NW 36 St Miami, FL 33166 305-776-0532 Julio.Navarro@miamidade.gov Street Lighting Maintenance. RPQ No. 20160044 FDOT District 4 Timothy Butler, Project Manager 5548 NW 9 Ave Fort Lauderdale, FL 33309 954-958-7646 Timothy.Butler@dot.state.fl.us Roadway lighting installation and maintenance FDOT contract No. T4468 FDOT District 6 Melissa de Zayas, Project Manager 1000 NW 111 Ave Miami, FL 33172 305-640-7174 Melissa.DeZayas@dot.state.fl.us Roadway lighting installation and maintenance FDOT contract No. T6453 Miami Dade County, Traffic Signals and Signs Division Daniel Castilla, Roadway Lighting Engineer 7100 NW 36 St Miami, FL 33166 305-679-0084 Daniel.Castilla@miamidade.gov Street Lighting Maintenance. RPQ No. 20160043 Re fe ren ce s & Past Perf orm ance: Firm Nam e Contact Address Telephone Email Scope of Service Nam e & Titl e Miami Dade County, Julio Navarro, 7100 NW 36St 305-776-0532 Julio.Navarro@miamidade.gov Street Lighting Traffic Signals and Street Lighting Miami, FL 33166 Maintenance. Signs Division Supervisor RPQ No. 20160044 FDOT District 4 Timothy Butler, 5548 NW 9 Ave Fort 954-958-7646 Timothy.Butler@dot.state.fl .us Roadway lighting Project Manager Lauderdale, FL installation and 33309 maintenance FDOT contract No. T4468 FDOT District 6 Melissa de Zayas, 1000 NW 111 Ave 305-640-717 4 Melissa.DeZayas@dot.state.fl.us Roadway lighting Project Manager Miami, FL 33172 installation and maintenance FOOT contract No. T6453 Miami Dade County, Daniel Castilla, 71 00 NW 36 St 305-679-0084 Daniel.Castilla@miamidade.gov Street Lighting Traffic Signals and Roadway Lighting Miami, FL 33166 Maintenance. Signs Division Engineer RPQ NO. 20160043 MIAMIBEACH Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www.miamibeachfLgov ADDENDUM NO. 1 INVITATION TO BID NO. 2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING (the ITB) September 26, 2019 This Addendum to the above-referenced ITB is Issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ATTACHMENTS, Exhibit A: Pre-Bid Sign-in Sheet II. RESPONSES TO QUESTIONS RECEIVED, Q1 In Appendix C, Minimum. Requirements and Specifications, Section C3, Specified the light fixture type for every location. However, not all details and specifications (make and model) are provided in Exhibits 1 through 18. Please provide part numbers, make and model of the existing light fixtures listed on the table for Group 1, page 28 and 29 (Deco, Shoe Box, Main St., Med. Base, bollards). Al: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2 Maintenance, the Contractor is only responsible for replacing the non-decorative General Electric Cobra heads. The part numbers for these fixtures may be found on page 29 of the ITB. Q2: Is there a sign-in sheet available from the pre-bid meeting? A2: Please refer to Exhibit A. Q3: Is there an estimated budget for this? A3: There is no established budget. Q4: CMB parking lots have many feed points and lights that are fed with direct buried cable. This cable is very old and deteriorated needing to be reconditioned in conduit. Does this maintenance bid Include these re-conductor costs? A typical reconductor of boring in conduit and pulling cable In CMB costs as much as the monthly maintenance paid to the contractor in the past contract. There is no way of estimating how many sections will need reconductoring. Can CMB include a line Item price per foot for these reconductors? If so, will this include restoration as well? A4: The reconditioning of cables in conduit is part of the Inspection and maintenance services and the cost will need to be incorporated Into the per light fixture unit cost. Q5: MB is replacing the Cobra head fixture in many parking lots with LED fixtures. The Cobra head fixture was easy to repair, and replacement parts were kept in stock keeping costs down, New LED fixtures will be under warranty, will CMB be giving the Contractor the replacement fixture when needed? A5: If the fixture is under warranty, the City will supply the fixture. Q6: Can we get an average # of outages over the last 6 months? A6: In the last six months there have been an average of 43 outages. RFQ No. 2019-140-ND Addendum #1 9/26/2019 MIAMI BEACH Procurement Department 17 55 Meridian Ave, 3 Floor, Miami Beach, Florida 33139 ww w.m iam ibeachfl.gov ADDENDUM NO. 1 INVITATIO N TO BID NO. 2019-140-ND INSPECTIO N AND MAINTENANCE O F PARKING LOT LIG HTING (the 1TB) September 26, 2019 This Addendum to the above-referenced 1TB Is Issued in response to questions from pro spective proposers, or other clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are shown by strikethrough and additions are un derline d). I. ATTACHMENTS. -------- -- -- ----- ----·------------ --------------- Exhibit A: Pre-Bid Sign-in Sheet II. RESPON SES TO QUESTIONS RECEIVED. Q 1: In Ap pen di x C, Minim um R equirem en ts an d Sp ecification s, Section C3. Sp ecified the light fixt ure typ e for every location. However, not all details and specifications (make and model) are provided in Exhibits 1 through 18. Please provide part numbers, make and m odel of the existing light fixtures listed on the table for Gro up 1, page 28 and 29 (Deco, Shoe Box, Main St., M ed. Base, bollards). A1: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2 Maintenance, the Contractor is only responsible for replacing the non-decorative General Electric Cobra heads. The part numbers for these fixtures may be found on page 29 of the 1TB. 02: Is there a sign-in she et available from the pre-bid meeting ? A2: Please refer to Exhibit A. Q3: Is there an estimated budget for this? A3: There is no established budget. Q4: CM B parking lots have m any feed points and lights that are fed with direct buried cable. This cable is very old and deteriorated needing to be reconditioned in conduit. Does this maintenance bid Include these re-conductor costs? A typical reconductor of boring In conduit and pulling cable In CMB costs as much as the monthly maintenance paid to the contractor in the past contract. There is no way of estimating how many sections will need reconductoring. Can CMS include a line Item price per foot for these reconductors? If so, will this include restoration as well? A4: Th e reconditioning of cables In conduit is part of the Inspection and m aintenance serv ices and the cost will need to be Incorporated Into the per light fixture unit cost. Q5: MB is replacing the Cobra head fixtur e in man y parking lots with LED fixtures. Th e Cobra head fixt ure was easy to repair, and replacement parts were kept in stock keeping costs down. New LED fixtures will be under warranty, will CMB be giving the Contractor the replacement fixture when needed? A5: If the fixture Is under warranty, the City will supply the fixture. 06: Can we get an average # of outages over the last 6 months? A6: In the last six months there have been an average of 43 outages. RFQ NO. 2019-140-ND Addendum #1 9/26/2019 I j l l j ·--i » ,j j l ! I j I l i I I l I j ! ¡ ! i 1 Sin Alex P 6ment Director MIAMIBEACH Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov Q7: Can we assume since these parking lots have been under contract, that poles are grounded and up to code? A7: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2.1 Maintenance Plan for Current Conditions, the awarded bidder will inspect the current condition of City owned surface parking lots and provide a report with its findings and recommendations. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact; Telephone: Email: -305--673:7000-ext-26263----- - - -Natalia-Delgada-- natallacW acLnibeachfl: ov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "No-Bid" questionnaire with the reason(s) for not submitting a proposal. RFQ No. 2019-140-ND Addendum #1 9/26/2019 MIAMI BEACH Procurement Department 1755 Meridian Ave, 34 Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov Q 7: C an w e assum e since these parking lots have been under contract, that poles are gro unded and up to code? A7: Pursuant to Appendix C, Minimum Requirements and Specifications, Section C3. Specifications, 1.2.1 Maintenance Plan for Current Conditions, the awarded bidder will Inspect the current condition of City owned surface parking lots and provide a report with Its findings and recommendations. A ny questions regarding this Addendum should be subm itted in writing to the Procurem ent M anagem ent Departm ent to the attention of the individual nam ed below , w ith a copy to the City C lerk 's O ffice at Rafa elG ran ado@m i am i be achfl.g ov Contact: Telephone: E m ail: -'N at alia D el ua do 3 05-673-7 000 e xt . 26263 'natal ia del 4a do ' I ov---- ---- ; Proposers are rem inded to acknow ledge receipt of this addendum as part of your ITS subm ission. Potential proposers that have elected not to subm it a response to the 1TB are requested to com plete and return the "N o-B id" questionnaire w ith the reason(s) fo r not subm itting a proposal. (b m ent D irector RFQ NO. 2019-140-ND Addendum ##1 9/26/2019 MIAMI BEACH Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www.miamibeachfl,gov EXHIBIT A Pre-Bid Sign-in Sheet RFQ No. 2019-140-ND Addendum #1 9/26/2019 M IA MI BE A CH Procurement Department 1755 Meridian Ave, 34 Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov ------------- EXHIBIT A Pre-Bid Sign-in Sheet RFQ N 0 . 2019-140-ND Addendum #1 9/26/2019 (10 "3€S--401 c(O OS 301-103 -?Li 62AQQ 2bascfrial.n4-60,0, 3013034 cisro MIAMIBEACH CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET DATE: September 12, 2019 TITLE: ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING Natalia Delgado 416k 1/42-6kM(but3 • L \Max- kiV1T5c".N. '&4'1 -dAglic-r: A.{16,aez Procurement - CMB nataliadelgado@miamibeachfl.gov (22..oct-074 C. CA's 0 305-673-7000 Ext. 26263 ? CA"--)50-Cc) Caz-.717-t (..4. C. Cek.o•trtixce-al- 1IA MI BEACH DATE: TITLE: CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET September 12, 2019 ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING Procurement - CMB 305-673-7000 ---------------i nataliadelgado@miamíbeachfl.gov Ext. 26263 1 4- V- Conso- \OA cr-1_ VA et\ C.Aoi Ve, MIAMMEACH CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET DATE: September 12, 2019 TITLE: ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING 2 MI AM I BEA CH DATE: TITLE: CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET September 12, 2019 ITB-2019-140-ND INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING ,' " ; 2 Ron DeSantis, Governor Halsey Beshears, Secretary dba STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ELECTRICAL CONTRACTORS LICENSING BOARD THE ELECTRICAL CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 48- LORIDA STATUTES ORTIZ, HUMBERTO CARLOS ,AW .s.-:-_---„,-,.....r. AUM CONSTRUCTION INC:7-11111117 7 278 ATLANTIC AVENUE ;1/4,"' i r.,, 1, SUNNY ISLES FL 33160 r l' t, .tiff - LICENSE NUMBER: EC1300479 2 EXPIRATION DATE: AUGUST 31, 2020 Always verify licenses online at MyFloridaLicense.com Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. 5. I1 • 5 ~ ;•- # tjl w st 2 OU Ron DeSantis, Governor ST A T E O F FLO R IDA D E P A R T M E N T O F B U S IN E S S A N D P R O FESSIO N A L REGU LA TIO N EEcTRIcAL CO7RAG"OSHFNSING BOARD THE ELECTRICAL G , ~~ t.mWVi:r ~ - :r:i~~FIED UNDER THE PROVISlr .JP~~-"-"'. -=.:~~,iJ_-~TUTES ¡.,,· - :::: - - ~- ~ ~- ká -1. i + ¡ Il - ~ 1 = ±4 i rii"ha " hr { I 9±±St±$±l A.A #Al ? • <a_.e ...i R »rESRTO CARI.OS I ¡..-.,..__.~•• - ~ ~,=-;n - 2 ~ -~ =-- .J-; ~ t-' ..,- 3 <cci + 2p%,gp2pg,221É. -si8 TANTIC AVENUE ":,$ ¿,7,,„Z S , „ g "g%%%% hg#e? se ,El «gag 6, ---- . ~f h ars, Secretary d ~~r Halsey Bes lE IDEI. I -lóU U /92 EX P IRA T IO N DA T E: A U G U ST 31, 2020 Always verify licenses online at MyFloridalicense.com □ Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. cr o6l ATTACHMENT D INSURANCE REQUIREMENTS A TT A C H M E N T D IN S U R A N C E R E Q U IR E M E N T S APPENDIX F NAIA,M1 BEACH Insurance Requirements ITB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2019-140-ND 56 A PPEN DI X F MIAM CH I Insurance Requirements 1TB 2019-140-ND Inspection and Maintenance of Parking Lot Lighting PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1TB 2019-140-ND 56 MIAMI BEACH INSURANCE REQUIREMENTS The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract. A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440, and Employer Liability Insurance for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage. Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor's insurance. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach do EXIGIS Insurance Compliance Services. Waiver of Subrogation — Vendor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers — Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. Verification of Coverage — Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them, The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. FTB 2019-140-ND 57 MIA MI BEACH IN SU RA N C E REQ UIREM ENTS T he vendor shall m aintain the below required insurance in effect prior to awarding the contract and fo r the duration of the contract. The m aintenance of pro per insurance coverage is a m aterial element of the contract and failure to m aintain or renew coverage m ay be treated as a m aterial breach of the contract, which could result in withholding of paym ents or term ination of the contract. A. W orker's C om pensation Insurance for all em ployees of the vendor as required by Florida Statute 440, and Em ployer Liability Insura nce for bodily injury or disease. B. C om m ercial G eneral Li ability Insurance on an occurrence basis, including products and com pleted operations, propert y dam age, bodily injury and personal & advertising injury with lim its no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C . Autom obile Liability Insurance covering any autom obile, if vendor has no owned autom obiles, then coverage for hired and non-ow ned autom obiles, w ith lim it no less than $1,000,000 com bined per accident fo r bodily injury and pro perty dam age. A ddition al Insur e d - Ci ty of M iam i Beach m ust be incl uded by endorsem ent as an additional insured with respect to all liability polici es (except Pro fessional Liability and W orkers' Com pensation) arising out of work or operations perform ed on behalf of the contractor incl uding m aterials, parts, or equipm ent furn ished in connection with such work or operations and autom obiles ow ned, leased, hired or borro wed in the fo rm of an endorsement to the contra ctor's insurance. N otice of C ancel lation - Each insurance policy re quired above shall pro vide that coverage shall not be cancelled, except w ith notice to the C ity of M iam i Beach c/o EX IG IS Insurance Com pliance Serv ices. W aiver of Subr o gation - Vendor agrees to obtain any endorsem ent that may be necessary to affect the waiver of subro gation on the coverages required. H ow ever, this pro vision applies regardless of whether the City has received a w aiver of subro gation endorsem ent from the insurer. A cceptab ili ty of Insurers - In suran ce must be placed w ith insurers with a current A.M . Best rating of A:V II or higher. If not rated, exceptions m ay be m ade fo r mem bers of the Florida Insura nce Funds (i.e. FW CIGA, FAJUA). Carriers m ay also be considered if they are licensed and authorized to do insurance business in the State of Florida. V erifi catio n of C overa ge - C ontra ct or shall furn ish the City with original certificates and am endatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsem ents are to be received and approved by the City befo re work com m ences. However, fa ilure to obtain the required docum ents prior to the w ork beginning shall not w aive the Contractor's obligation to pro vide them. The City reserv es the right to require com plete, certified copies of all required insurance policies, including endor sements, required by these specifications, at any tim e. 1TB 2019-140-ND 57 CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH do EXIGIS Insurance Compliance Services P.O. Box 4668 — ECM #35050 New York, NY 10163-4668 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeachriskworks.com Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] ITB 2019-140-ND 58 CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH c/o EXIGIS Insurance Compliance Services P.O. Box 4668 -ECM #35050 New York, NY 10163-4668 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeach@riskyorks_com Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. [THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] 1TB 2019-140-ND 58