ITB-20-019-05 Halcyon Builders IncC O N T RA C T N O . 2 0 -0 1 9 -0 5
MIAMI BEACH
City of Miami Beach, 1755 Meridian Avenue, 3d Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov
PRO CUREMENT DEPARTMENT
Tel: 305-673-7490, Fax:. 786-394 4235
SENT VIA E-MAIL TO: gabriel@halcyonbuilders.net
March 6, 2020
Gabriel Dominguez-Nunez
Halcyon Builders, Inc.
8872 SW 129 Terrace, Suite A
Miami, FL. 33176
Phone: 786-732-4156
RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (1TB) NO.
2020-019-ND TO ESTABLISH A POOL OF PAINTING (INTERIOR AND EXTERIOR)
AND WATERPROOFING SERVICES.
Dear Ms. Dominguez-Nunez:
On October 25, 2019, Halcyon Builders, Inc., (the "Contractor") submitted to the City of Miami
Beach, Florida (the "City') a request to be prequalified for future projects in response to the
above-referenced 1TB. The 1TB stipulates, pursuant to Section 0200, Sub-Section 16, Binding
Contract, that the approval of the City Manager's recommendation by the Mayor and City
Commission shall constitute a binding Contract between the City and the awarded bidder.
Accordingly, this letter shall serve as official notice from the City that the Mayor and Commission,
at its February 12, 2020 meeting, approved the City Manager's recommendation, pursuant to the
1TB, to prequalify the Contractor to be eligible to provide services to the City for painting and
waterproofing services. It is important to note the work must be awarded in accordance with the
1TB. Further, no services may be performed until such time as the City has issued a Purchase
Order.
If you have any questions regarding this letter of notification of award, you may contact Valerie
Velez, Contract Analyst, Procurement Department, at ValerieVelez@miamibeachfl.goy or at
305.673.7490. Otherwise, all other questions should be addressed to the Contract Manager for
this contract, Adrian Morales Director Property Management Department at
AdrianMorales@miamibeachfl.gov or (305) 673-7000 ext. 2932. ,--"
,./' //' ncerelyy
nis
ft)cZEirector Procurement Department
AD/MEIAG
We or committed to prov#fing excellent publir. service on d softy o al who hvo, work, and play in our vibrant, tuop#col, historic community.
A TT A C H M E N T A
R ESO LU T IO N C O M M IS SIO N IT EM S A N D C O M M ISSIO N
M E M O R A N D U M
C o v e r sh e et P a g e 1 o f 2
Resolutions - CT H
MIAMI BE A C H
C O M M IS SIO N M EM O RA N D U M
TO:
FROM:
DATE:
Honorable Mayor and Members of the City Commission
Jimmy L. Morales, City Manager
February 12, 2020
SUBJECT: A RESOLUTION OF THE MAYOR ANO CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING TH E RECOMMENDATION OF TH E CITY MANAGER, PURSUANT TO INVITATION TO BID (1TB ) 2020-
019-N D, TO ESTABLISH A POOL OF PAINTING AND WATERPROOFING CONTR ACTO RS TO EXPEDITE THE
SELECTION OF CONTR ACTO RS FOR FUTU RE PAINTING AND WATERPROOFING PROJECTS WITH A
CONTR ACT PRICE OF $300,000 OR LESS; AND APPROVING THE INITIAL POOL OF QUALIFIED
CONTRA CTO RS, AS SET FORTH IN EXHIBIT "A" TO TH E COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION: FURTH ER, AUTH ORIZING TH E CITY MANAGER TO KEEP TH E 1TB OPEN FO R THE PURPOSE OF
PREQUALIFYING ADDITIONAL PAINTING AND WATERPROOFING CONTR ACTO RS, AND DELEGATING TO THE
CITY MANAGER THE AUTHORITY TO ADD OR REMOVE CONTRACTO RS TO THE POOL, PROVIDED SUCH
CONTRACTORS MEET THE REQUIREMENTS OF THE 1TB.
R E C O M M E N D A T IO N
Adopt the Resolution
BACKGROUNDIHISTORY
For approximately five years, the City of Miami Beach has had an agreement for the provision of interior and exterior painting and
waterproofing services. The current contract expired on October 21, 2019. In order to establish a replacement contract, on October
4, 2019, the City issued an Invitation to Bid 2020-019-ND (the "ITB"). The purpo se of the 1TB is to establish a contract, by means of
sealed applications, with qualified contractors for the establishment of a prequalified pool of painting and waterproofing contractors.
The pre-qualified pool established shall effectively create a source of viable contractors from which the City may issue Invitation to
Quotes (ITQs) for various City painting and waterproofing projects during the term of the contract. Further, at any time, the City,
through the approval of the City Manager, may accept applications and add additional or remove contractors to the list of
pre qualified contractors during the term of the contract
ANALYSIS
Th e ITB was issued on Octob er 4, 2019, wi th bid opening date of October 25, 2019. Th e Procurement Department issued bid
notices to 1,828 companies utilizing www .bidsync.com website. 53 prospective bidders accessed the advertised solicitation. The
notices resulted in the receipt of nine (9) responses from: Abacron LLC ("Abacron"), Cunan o Builders Corporation ("Cunano"),
En dirt LL C ("End irt"), Government Business Developm en t LL C ("Government Business"), Halcyon Builders, Inc. ("Hal cyon"), I.D.
Painting Corp. ("I.O. Painting"}, Inclan Painting and Waterproofing, Corp. ("Inclan"}, Roof Painting by Hartzell, In c. ("Hartzell"), and
Paint Quest, LLC ("Paint Quest").
The 1TB stated that following the review of applications, the responsive and responsible bidder(s} meeting all terms and conditions
of the 1TB will be recommended for award. In its due diligence, the Procurement Department found that Abacron, Cunano, Endirt,
Governmen t Busine ss, Halcyon, ID. Painting, Inclan, Hartzell, and Paint Quest met the requiremen ts of the ITB. Accordingly, all
bidders as listed in Exhibit A have been deemed responsive, responsible bidders meeting all terms and conditions of the 1TB and
are recommended for award.
FINANCIAL INFORMATION
The funding of this project is as follows:
Account(s) 520-1720- Amount(s) $60,000 $110,000 $68,000
000325-29-
413-592-00-
00-00 520-
1720-000342-
29-413-592-
00-00-00 168-
9964-000342-
29-400-592-
00-00-00
CONCLUSION
I con cur with staff that it is in the best interest of the City to have a pool of prequalified painting and waterproofing contractors from
which proposals can be sought to quickly deploy a contractor to address an identified painting or waterproofing need of the City.
https://miamibeach.novusagenda.com/agendapublic/CoverSheet.aspx2temlD= 15654&Me... 2/18/2020
C o v e rs h eet Page 2 of 2
Otherwise. redundant and time-consuming efforts would be required to qualify contractors each time a need was identified. In order
to continue to maximize competition by continuing to add contractors, I recommend thai the period for submitting applications be
extended to be consistent with the term of the contract. New applicants that meet the 1TB requirements will be added to the pool.
Contractors that do not perform well will be removed from the pool.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the Resolution,
accepting the recommendation of the City Manager. pursuant to Invitation to Bid (1TB) No. 2020-019-ND, to establish a pool of
painting and waterproofing contractors to expedite the selection of contractors for future painting and waterproofing projects not to
exceed $300,000, and approve the initial pool of qualified contractors, as set forth in Exhibit "A" to the Commission Memorandum
accompanying this Resolution; further. authorizing the City Manager to keep the 1TB open for the purpose of prequalifying
additional painting and waterproofing contractors, and delegating to the City Manager the authority to add (or remove) contractors
to the pool, provided the added contractors meet the requirements of the ITB.
Applicable Area
Citywide
Is this a Resident Right to
Know item?
No
Does this item utilize G.O.
Bond Funds?
No
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
n Attachment A
n1 Resolution
https://miamibeach.novusagenda.com/agendapublie/CoverSheet.aspx'?Item1D=15654&Me... 2/18/2020
R E S O L U TI O N N O .
A R E S OL U TI O N O F TH E M A Y O R AN D C ITY C OM MI S SI O N O F TH E CI TY OF
MI AM I B E A C H , F L O R IDA, A C C E P TI N G TH E RE C OM M EN D A TI O N OF T H E
CI T Y M AN A G E R, P U R S U A N T T O INVI T A TI O N T O B ID (I TB ) 2 0 2 0 -0 1 9 -N D, T O
E S T A B LI SH A P O O L O F P A IN T ING AN D W A TE R PR O O FI N G
C O N TR A C T OR S T O E XP E DI T E T H E S E LE C TI ON OF C O N TR A C T O R S F O R
F U T U R E P AI N TI N G A N D W A TE RP R O OF I N G P R O J E C T S WI TH A
CONTRACT PRICE OF $300,000 OR LESS; AND APPROVING THE INITIAL
POOL OF QUALIFIED CONTRACTORS, AS SET FORTH IN EXHIBIT "" TO
THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION;
FURTHER, AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN
FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL PAINTING AND
WATERPROOFING CONTRACTORS, AND DELEGATING TO THE CITY
MANAGER THE AUTHORITY TO ADD OR REMOVE CONTRACTORS TO
THE POOL, PROVIDED SUCH CONTRACTORS MEET THE REQUIREMENTS
OF THE ITB.
WHEREAS, for approximately five years, the City of Miami Beach has had an
agreement for the provision of interior and exterior painting and waterproofing services; and
WHEREAS, the current contract expired on October 21, 2019; and
WHEREAS, on October 4, 2019, the City issued an Invitation to Bid 2020-019 ND (the
"ITB") to establish a successor contract, by means of sealed applications, with qualified
contractors for the establishment of a prequalified pool of painting and waterproofing
contractors; and
WHEREAS, on October 25, 2019, bids were received from Abacron LLC ("Abacron"),
Cunano Builders Corporation ("Cunano"), Endirt LLC ("Endirt"), Government Business
Development LL.C ("Government Business"), Halcyon Builders, Inc. ("Halcyon"), I.D. Painting
Corp. ("ID. Painting"), Inclan Painting and Waterproofing, Corp. ("Inclan"), Roof Painting by
Hartzell, Inc. ("Hartzell"), and Paint Quest, LLC ("Paint Quest"); and
WHEREAS, in its due diligence, the Procurement Depar tm ent found that Cun ano,
Endirt, Governmen t Business, Halcyon, I.D. Painting, Inclan, Hartzell, and Paint Quest met the
requirements of the 1TB; and
WHEREAS, all bidders as listed in Exhibit A have been deemed responsive, responsible
bidders meeting all terms and conditions of the ITB; and
WHEREAS, when a need arises, the City will seek proposals from all prequalified
contractors; and
WHEREAS, for service orders up to $300,000, the approval of the City Manager or
designee will be required in accordance with the City Manager's existing delegated authority
under the City Code; service orders exceeding $300,000 will need to be competitively procured;
and
WHEREAS, to maximize competition among the prequalified contractors, the
\dministration is recommending that the ITB remain open, to permit the City Manager to
prequalify additional contractors as part of the pool, provided that such contractors meet all of
the requirements of the [TB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Bid (ITB) No. 2020-019-ND, to establish a pool of painting and waterproofing contractors to
expedite the selection of contractors for future painting and waterproofing projects with a
contract price of $300,000 or less; approving the initial pool of qualified contractors, as set forth
in Exhibit "A" to the Commission Memorandum accompanying this Resolution; further,
authorizing the City Manager to keep the TB open for the purpose of prequalifying additional
painting and waterproofing contractors, and delegating to the City Manager the authority to add
or remove contractors to the pool, provided such contractors meet the requirements of the [TB.
PASSED AND ADOPTED this day of 2 020.
ATTEST:
RAFAEL E. GRANADO, CITY CLE RK DAN GELBER, MAYOR
£ /\UC\Selic4alions2020)20-019-N0 t8 Ponting {intenot and Exterior} ans Waterproolnq 'Servcest0 · Ccmmission ward Dor.um+ts\-2020-
013441-fesctulon dot
APPROVED AS TO
FORM & LANGUAGE
8 FOR EXEGUION
324.2 e
" City Attemey (14ix2 ato r {
ATTACHMENT A
Abacron LLC
Cuna no Builders Corporation
Endirt LLC
Government Business Development LLC
Halcyon Builders, Inc.
I.O. Painting Corp.
Inclan Painting and Waterproofing, Corp.
Roof Painting by Hartzell, Inc.
Paint Quest, LLC
ATTACHMENT B
SOLICITATION {1TB)
AND ADDENDUMS
MI AMAIBE A CH
TABLE OF CONTENTS
SECTIONS:
0100 GENERAL INFORMATION & SCOPE OF WORK
APPENDICES:
APPENDIX A
APPENDIX B
DEFINITIONS:
PREQUALI FICATION APPLICATION
SPECIAL CONDITIONS
Bidder means any firm or individual submitting an application in response to this 1TB. The term bidder
may be used interchangeably with applicant and proposer.
Vendor means any firm or individual that has been pre-qualified to supply goods or services to the City.
SECTION 0100: GENERAL INFORMATION & SCOPE OF WORK
1. PURPOSE. The City of Miami Beach is seeking applications from painting or painting and
waterproofing contractors who wish to participate in a pre-qualification pool that will be used to solicit
various routine painting and waterproofing services on an "as needed" basis as specified herein.
Interested contractors may submit an application indicating its intent to become prequalified. All
contractors which meet or exceed the criteria established in this solicitation shall be placed on a pre-
qualification list that may be accessed by various City departments to obtain price quotations for
various routine painting and waterproofing services.
The City utilizes BidSync (www.bidsync.com) for automatic notification of solicitation opportunities and
document fulfillment. Any prospective bidder who has received this ITB by any means other than
through BidSync is solely responsible for registering immediately with BidSync to assure it receives any
addendum issued to this 1TB. Additionally, prior to submittal of the bid, bidder shall verify that it has
received and complied with all addenda issued. Failure to receive an addendum, or comply with an
addendum requirement, may result in disqualification of bid submitted.
To be considered for the pool of pre-qualified contractors, interested parties must submit a
complete Bidder Pre-Qualification Application Appendix A .
2. OVERVIEW OF PREQUALIFICATION PROCESS. The figure below is a general overview of the
process that the City will utilize to award work pursuant to the prequalification process.
5. Work will be
awarded in accordance
with the roadmap
procedures established
in the ITB
1 Bidder submils. an
application to be
prequalified in
response to this ITB
4. On an as needed
basis, City will request
SO(s and costs from
firms prequalified for
the applicable category
2. Application is evaluated
for compliance with IT
requirements.
3.I Application is
approved, firm is added
to the list of firms
prequalified authorized
tor future work
3. P R O C U R E M E N T C O N T A C T . Any questions or clarifications concerning this solicitation shall be
submitted to the Procurement Contact noted below. The Bid title/number shall be referenced on all
correspondence.
4. APPROVAL OF PREQUALIFIED STATUS. Following the review of applications, the responsive,
responsible bidder(s) meeting all terms and conditions of the 1TB will be recommended for award, as
deemed in the best interest of the City, to the City Manager for his consideration. After considering the
staff recommendation for award, the City Manager shall exercise his due diligence and recommend to
the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the
City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or
reject the City Manager's recommendation(s). The City. Commission may also reject all bids
received. In addition to the criteria established in the application, pursuant to Section 2-369 of the City
Code, the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay or
interference.
• The character, integrity, reputation, judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating
to the Contract.
PREQUALIFIED STATUS IS VALID FOR THREE (3) YEARS FROM DATE OF THE NOTICE OF
PREQUALIFICATION ISSUED BY THE CITY, OR AS OTHERWISE APPROVED BY THE CITY
MANAGER.
4.1 RENEWAL TERMS. The City Manager, at his sole discretion, may approve up to two (2),
one (1) year renewal terms, providing that the required certification is still valid.
5. ADDITIONAL PREQUALIFIED FIRMS TO BE ADDED TO POOL. At any time, the City, through the
approval of the City Manager, may accept applications and add additional firms to the list of
prequalified firms.
6. AWARDING WORK. When the need for services arises all prequalified contractors that are in good
standing may be invited to submit statements of work (SOW) and costs based on an Invitation to Quote
(ITQ) issued by the City. Each SOW prepared by the contractor shall include a clear description of the
work to be performed (with specific and timed deliverables) and the related costs by deliverable. The
City will select the prequalified contractor that offers the best combination of services and cost, solely at
the discretion of the City.
7. SERVICE DELIVERY EXPECTATIONS. The City places an emphasis on excellent customer service
delivery and expects the prequalified bidder to provide the best possible customer service to any and
all awarded projects throughout the term of the contract. The prequalified bidder's project manager is
responsible for monitoring the customer service provided to City by prequalified bidder's staff, sales
and support teams, and employing, as necessary, corrective measures, to ensure that the prequalified
bidder w ill provide and m aintain the highest quality of custom er service possible du ring com pletio n of
the pro ject(s). Pro ject-speci fic delivera bles and expectations shall be defined on a pro ject-by-pro ject
basis, as speci fied in each IT Q .
8. VOLUME OF WORK TO BE RECEIVED BY BIDDER. No promise of work is given, or should be
understood, as a result of a pre-qualification. The City reserves the right to purchase any goods
and/or services awarded from any resulting agreement, or another governmental contract, or on an as-
needed basis through the City's spot market purchase provisions.
9. STANDARD TERMS AND CONDITIONS. The City's Standard Terms and Conditions for Service
Contracts (available at https://www.miamibeachfl.gov/city- hall/procuremenUstandard-terms-and-
conditions/) are referenced and incorporated herein.
10. INSURANCE REQUIREMENT. Insurance requirements will be released as part of an addendum.
11. BINDING AGREEMENT. By virtue of submitting an application for the City's consideration, the
bidder agrees that the application shall be considered an offer on the part of the bidder, which offer
shall be deemed accepted upon approval of bidder's prequalification status by City Manager or City
Commission. Further, bidder agrees that, upon approval of the bidder's application by the City Manager
or City Commission, a binding Agreement shall be established between the City and the approved
contractor. The Agreement shall be comprised of the following documents, and in the following order:
the Purchase Order issued by the City; then,
the signed Contractor Service Order; then,
the Invitation to Quote (ITQ) awarded to the vendor; then,
the ITB, including all documents released in connection with the 1TB, including
all appendixes, whether included herein or released under separate cover.
In case of default on the part of the Successful Bidder, after said award, the City may take such action
as it deems appropriate, including legal action, for damages or specific performance.
First,
Second,
Third,
Fourth
APPENDIX A
Prequalification
Application
2020-019-ND
Painting {Interior and Exterior) and
W aterproofing Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
MIAMIBEA C
Section 1, SUBMITTAL INSTRUCTIONS. The Prequalification Application will not be considered
until it has been submitted completed and executed by a principal of the bidder. Incomplete
applications cannot be processed. If requested information is not applicable, please indicate "N/A" or
"None. " If answers to questions are lengthier than the spaces that are provided in the application,
the answers may be provided on additional pages, which must be attached to the application. All
requested documents must also be attached to the application. Failure to attach all requested
documents will delay review and approval of the application.
Submit one (1) signed original and one (1) electronic copy (e.g., flash drive, CD-ROM) of the
applications to:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
The City reserves the right to request clarifications or additional information as deemed necessary to
evaluate a bidder's qualifications. When clarifications or additional information is requested by the
City, bidder will have three (3) business days to provide, in full, all the requested information. Failure
to provide the information within the prescribed time will delay the review process and may result in
denial of prequalification.
Section 2, DEADLINE FOR SUBMITTAL. There is no deadline for the submittal of applications.
However, the initial review of applications shall take place 21 days after issuance of this 1TB.
Applications submitted after this date will be reviewed periodically on an on-going basis. The City will
endeavor to complete the review of each application within 60 days of receipt.
[THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK]
P art A - G ener a l B id d er Info rm atio n.
FIRM NAME:
NO. OF YEARS IN BUSINESS: I NO. OF YEARS IN BUSINESS I NO. OF EMPLOYEES:
LOCALLY:
OTHER NAME(S) BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE: I ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: I ZIPCODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
BIDDER IS:
CORPORATION I PARTNERSHIP / SOLE PROPRIETORSHIP / OTHER (If other, specify. )
P a r t B - Op e r at i on al & M a n a g e m e n t In fo r m a t io n .
1. Provide the names of each owner (stockholder, sole proprietor, and partner), director, or officer of the
bol Subr it idditi il te h tif id company, eow. u mr a 1Ion al names on a separate sneet t require_.
Owner Ownership percentage Directorship/Office type
2. Provide three (3) clients for which the bidder has provided the referenced services in the last five (5)
years.
Project Description of Work Project Reference
Name:
Email:
[Teleph on e:
Name:
Email:
[Telephone:
Name:
Email:
TT elephone:
3. Is the bidder currently barred by a governmental agency, from bidding as a prime or subcontractor?
L ]Ys L ]NO
If yes, state debarment period and the reason(s) for debarment?
4. Has the bidder or any of its owners, directors, officers, or agents been convicted of a crime or had a
claim that was filed in a court and mediated or arbitrated during the last five (5) years? Js Io
111 yes, why?
5. ls a aflate of the bidder equalfed by the Cy of Miami Beach tor any work?
YES NO
If yes, state the name of the affiliate?
6. Is the bidder a parent, subsitary, r holding corpanyl for another company?
YES NO
If the answer is "yes," identify the company and type of relationship(s), below:
Company Type of affiliation (parent or subsidiary) Period of affiliation
7. Is an owner, director, officer, Ir ager of the bidder affiliated with another company?
vs ]No
If the answer is "yes," provide the following information for each individual and the affiliated company.
Individual's name Affiliated company's name Period of Type of affiliation (e.g.
affiliation officer, director, owner or
employee)
8. Is the bidder currently the debtor in a bankruptcy case or file for bankruptcy during the last five (5) years?
[ Js o
If yes, explain and attach, as applicable, the relevant case and court documents, including (but not
limited to): the original petition, including the case number and the date that the petition was filed; a
copy of the bankruptcy court's discharge order, and any other document that ended the case, if no
discharge order was issued.
9. Has any owner, director, officer, or agent for the bidder, or has any business organization in which any
such person was an owner, director, officer, or agent filed for or been discharged in bankruptcy within the
past five (5) years? t ts L Io
If yes, explain and attach a copy of the discharge order, order confirming plan and if a Corporate
Chapter 7 case, a copy of the notice of commencement.
1 O. Has any owner, director, officer, or agent of the bidder owned or managed a company under any other
name in the last five (5) years? L 7es I 7o
I If yes, explain.
11. Has the bidder been assessed or paid any fines on any contract during the past five (5) years, whether the
project was publicly or privately owned?
L Is L Io
I If yes, explain.
I
12. Are there currently any liens, suits, or judgments of record pending against any owner, director,
officer, or agent for the company that is related to the business activities of a business organization? t ]res Io
I If yes, explain.
13. Has the bidder or any of its owners, officers, or partners ever been convicted ( criminal) or found liable
(civil) for making either a false claim or material mrepre¡entation to any public agency or entity?
[ ]vs o
I If yes, explain.
14. Has the bidder or any of its owners, officers, or partners ever been convicted of any a federal or
state crime?
I s Jo
I If yes, explain.
15. Is any officer, director, employee or agent, or immediate family member (spouse, parent, sibling, and child) of
any officer, director, employee or Ïgent, ¡3n employee of the City of Miami Beach?
vs [ Io
If li dh f hi yes, state name, title an si are o' owners up
Name Title Share (%) of Ownership
16. Has the bidder, or any officer, director, employee or agent, contributed to the campaign either directly or
indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City
of Miami Beach?
LJrs I To
I If yes, provide details.
17. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. Purchases
hereunder are subject to the requirements of Equal Benefits for Domestic Partners Ordinance 2005-3494 that
requires bidders with more than 51 employees and City volume greater than $100,000 to provide "Equal
Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance
applies to all employees of a bidder who works within the City limits of the City of Miami Beach, Florida; and the
Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are
directly performing work on the contract within the City of Miami Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of
employees?
Jres t 1o
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners* or to domestic partners of rployys?
[Jrs o
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic
partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such
as medical insurance.
BENEFIT Company Provides Company Provides Company does not
for Employees with for Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
18. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant
to Resolution 2016-29375, the City of Miami Beach, Florida prohibits the purchase of goods or services sourced in North
Carolina and Mississippi. Are any of the products for which the bidder is seeking to be prequalified sourced in North
Carolina or Mississippi? L )rs L Jo
I If yes, which brands.
BIDDER AFFIDAVIT
The undersigned agrees that s/he: 1) is a principal of the bidder duly authorized to execute the foregoing
Contractor Prequalification Certification Application, and that the contents of said document(s) are complete, true,
and correct to the best of his/her knowledge and belief; 2) s/ certifies that the application and supporting
documents include all of the material information necessary to validate the status of the company for
prequalification purposes; 3) s/ shall notify the Procurement Department within fifteen (15) days and provide a
notarized statement whenever a change occurs in the ownership, management, or financial condition of
the company. Further, any prequalified contractor, including its principal(s), director(s), and any affiliate, who
is a party to any misrepresentation to obtain business or contracts with the City of Miami Beach shall be
declared delinquent and have its certificate suspended or revoked and will be subject to debarment and any
other penalties prescribed by law.
The undersigned affirms that the bidder agrees: 1) to complete and unconditional acceptance of the terms and
conditions of this document, inclusive of attachments, exhibits and appendices-; 2) that it has not colluded, nor
will collude, with any other bidder; 3) that all information contained herein is part of the public domain as defined
by the State of Florida Sunshine and Public Records Laws; 4) that all responses, data and information contained
in the bid are true and accurate.
Name: Title (must be a principal of the bidder):
Signature: Date:
[THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK]
APPENDIX B
Spe cia l C ond itions
1TB 2020-019-ND
For Citywide Painting (Interior and
Exterior) and Waterproofing Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
S P E C IA L C O N D ITIO N S .
1. LI C E NS E/CE R TIFIC A TIO N . Prospective bidder shall hold the adequate license or certification to
pull all permits necessary to successfully complete the work.
2. METHOD OF PAYMENT. The City shall provide periodic payments for services rendered by the
Contractor. In order for the City to provide payment, the Contractor shall submit a fully documented
invoice within thirty (30) calendar days after the service has been rendered. It shall be understood that
such invoices shall not be submitted for payment until such time as the service has been completed
and a City representative has reviewed and approved the service.
3. GUARANTEE AGAINST DEFECTS. The Contractor shall, in addition to all other guarantees, be
responsible for faulty labor and defective material within a period of one (1) year after the date of
acceptance of labor and material by the City. Under this guarantee, the Contractor agrees to make
good without delay, at its own expense, any failure of any part of the work after the City notifies the
Contractor of such deficiencies in writing. Any such repair work shall receive a similar guarantee for a
similar period of time. Payment in full for the work does not constitute a waiver of guarantee.
4. USE OF PREMISES. The Contractor shall confine his/her equipment, apparatus, the storage of
materials, and the operation of his/her workmen to the limits indicated by law, ordinances, permits, or
direction of the authorized City representative, and shall not unreasonably encumber the premises with
his/her materials.
5. CLEAN-UP. All unusable materials and debris shall be removed from the site at the end of each
workday and disposed of in an appropriate manner. Upon final completion, the Contractor shall
thoroughly clean up all areas, as mutually agreed with the City, where work was performed.
6. PERMIT COSTS. The City will only reimburse the Contractor for the cost of the permits. Proof of
cost is required. The City will only reimburse for initial review and one resubmission. Costs associated
with additional re-submissions will not be reimbursed. Contractor shall not include permit fees on Cost
Proposal Form (Appendix E). Permit costs will be charged to the City separately from the unit cost. All
licenses required by municipality, governmental agency, or political subdivision shall be obtained by
and paid for by the Contractor. Damages, penalties and/or fines imposed on the City or the Contractor
for failure to obtain required licenses or permits shall be borne by the Contractor.
7. BACKGROUND CHECKS/CONTRACTOR'S PERSONNEL. The Contractor shall conduct a full
criminal background check at its own expense on each of its employees engaged in providing services
under this 1TB or any resulting Agreement prior to the commencement of said services. No Contractor
employee shall be eligible to perform services, pursuant to this 1TB or resulting Agreement if he or she:
( 1) has been convicted of or was placed in a pre-trial diversion program for any crime involving
dishonesty or breach of trust; embezzlement; drug trafficking; forgery; burglary; robbery; theft; perjury;
possession of stolen property; identity theft; fraud; money laundering; shoplifting; larceny; falsification
of documents and/or (2) has been convicted of any sex, weapons, or violent crime including but not
limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats;
kidnapping; assault; battery; and illegal weapon possession, sale or use. The Contractor shall defend,
indemnify and hold the City, its officers, employees, and agents harmless from and against any and all
liability, loss, expense (including reasonable attorney's fees) or claims for injury or damages arising out
of its failure to comply with this requirement.
C ontra ctor shall em ploy personnel com petent to perform the w ork speci fied herein. The C ity reserves
the right to re quest the rem oval of the C ontractor's em ployee's from perf orm ing m aintenance on the
C ity's gro unds w here the em ployee's perf orm ance or actions are obviously detrim ental to the pro gram .
C ontractor's personnel m ust w ear photo identification at all tim es.
8. UNIFORMS. All personnel furnished to the City of Miami Beach must be uniformed. Each employee
supplied by the Contractor will wear a uniform bearing the Contractor's name. Uniforms must be
provided at the Contractor's expense and may not be charged to the employee or deducted from the
employees' paycheck, therefore reducing the hourly pay rate to less than the living wage rate required
by this solicitation.
9. MOBILIZATION AND DEMOBILIZATION. It will be the responsibility of the Contractor to cover all
costs associated with mobilization and demobilization. Contractor shall include costs for mobilization
and demobilization in the unit cost on the Cost Proposal Form (Appendix E).
1 O. FIELD MEASUREMENTS. Unless specifically instructed otherwise by the City, in writing, the
Contractor shall be responsible for the location and layout of all work and shall be responsible for all
field measurements that may be required for execution of the work. In the case of dimensions, field
dimensions, etc. it shall be the Contractor's responsibility to field measure, obtain and verify same.
11. LIMITATION OF PROJECT. Pursuant to Florida State Statute Section 255.20, a county,
municipality, special district as defined in chapter 189, or other political subdivision of the state seeking
to construct or improve a public building, structure, or other public construction works must
competitively award to an appropriately licensed contractor each project that is estimated in
accordance with generally accepted cost-accounting principles to cost more than $300,000. Projects
awarded pursuant to this 1TB shall be limited to these thresholds. Painting and Waterproofing
projects exceeding $300,000 may not be awarded pursuant this ITB.
12. LIVING WAGE. The living wage requirement, pursuant to Section 2-408 of the City of Miami
Beach Code, is only applicable to routine maintenance services.
[THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK]
MIAMI BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-019-ND
PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES (the "ITB")
October 17, 2019
This Addendum to the above-referenced [TB is issued in response to questions from prospective proposers, or other
clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are
shown by strikethrough and additions are underlined).
I. REVISION: DELETE Section 0100 - General Information & Scope of Work, 10. Insurance Requirement, on
page 6 of the 1TB, in its entirety and REPLACE with the following:
The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the
duration of the contract. The maintenance of proper insurance coverage is a material element of the contract
and failure to maintain or renew coverage may be treated as a material breach of the contract, which could
result in withholding of payments or termination of the contract.
A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute
440, and Employer Liability Insurance for bodily injury or disease.
B. Commercial General Liability Insurance on an occurrence basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury with limits no less than
$100,000 per occurrence.
C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then-
coverage for hired and non-owned automobiles, with limit no less than $100,000 combined per accident for
bodily injury and property damage.
Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with
respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work
or operations performed on behalf of the contractor including materials, parts, or equipment furnished in
connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an
endorsement to the contractor's insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be
cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.
Waiver of Subrogation - Vendor agrees to obtain any endorsement that may be necessary to affect the
waiver of subrogation on the coverages required. However, this provision applies regardless of whether the
City has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers - Insurance must be placed with insurers with a current A.M. Best rating of A:VII
or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA,
FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in
the State of Florida.
1 ADDENDUM NO. 1
INVITATION TO BID NO., 2020-019-ND
PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES
MIAMI BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 34 Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Verification of Coverage - Contractor shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance language, effecting coverage required by this contract.
All certificates and endorsements are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the
Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all
required insurance policies, including endorsements, required by these specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Services
P.O. Box 4668 -ECM #35050
New York, NY 10 163-4668
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS,
at:
Certificates-miamibeach@riskyyorks.com
Special Risks or Circumstances • The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under
this section or under any other section of this agreement.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado@miamibeachfl.gov
Contact:
Natalia Del ado
Telephone:
305-673-7000 ext. 6263 miamibeachfl. ov
Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission.
2 ADDENDUM NO. 1
INVITATION TO BID NO. 2019-109-ND
PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES
A TT A C H M E N T C
C O N S U L T A N T S R E S P O N S E T O TH E (ITB )
C ity o f M ia m i B e a c h Bid 2020-019-ND
Section 1, SUBMITTAL _INSTRUCTIONS. The Prequalification Application will not be considered
until it has been submitted completed and executed by a principal of the bidder, Incomplete
applications cannot be processed. If requested information is not applicable, please indicate "NIA" or
"None. " If answers to questions are lengthier than the spaces that are provided in the application,
the answers may be provided on additional pages, which must be attached to the application. All
requested documents must also be attached to the application. Failure to attach all requested
documents will delay review and approval of the application.
Submit one (1) signed original and one (1) electronic copy (e.g., flash drive, CD-ROM) of the
applications to:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
The City reserves the right to request clarifications or additional information as deemed necessary to
evaluate a bidder's qualifications. When clarifications or additional information is requested by the
City, bidder will have three (3) business days to provide, in full, all the requested information. Failure
to provide the information within the prescribed time will delay the review process and may result in
denial of prequalification.
Section 2, DEADLINE FOR SUBMITTAL. There is no deadline for the submittal of applications.
However, the initial review of applications shall take place 21 days after issuance of this 1TB.
Applications submitted after this date will be reviewed periodically on an on-going basis. The City will
endeavor to complete the review of each application within 60 days of receipt.
[THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK]
Addendum #1 - Dated, October 17, 2019
10 /4/2019 1:41PM p. 8
City of Miami Beach Bid 2020-019-ND
Part A- General Bidder Information.
FIRM NAME:
Halcyon Bulldors, INc
NO. OF YEARS IN BUSINESS: I NO. OF YEARS IN BUSINESS [NO. OF EMPLOYEES:
14 LOCALLY: 14
OTHER NAME(S) BIDDER HAS OPERA TED UNDER IN THE LAST 10 YEARS:
N/A
FIRM PRIMARY ADDRESS (HEADQUARTERS):
8872 SW 129 Terrace, Suite A
CITY:
Miami
STATE: I ZIPCODE:
Florida 33176
TELEPHONE NO.:
786-732-4156
TOLL FREE NO.:
FAX NO.:
786-732-4157
FIRM LOCAL ADDRESS:
8872 SW 129 Terrace, Suite A
CITY:
Miami
STATE: I ZIPCODE:
Florida 33176
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
Gabriel Dominguez-Nunez
ACCOUNT REP TELEPHONE NO.:
786-367-2083
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
sandy@halcyonbullders.net / gabriel@halcyonbuilders.net
FEDERAL TAX IDENTIFICATION NO.:
20-3602143
BIDDER IS:
xxx CORPORATION / PARTNERSHIP / SOLE PROPRIETORSHIP / OTHER (If other, specify. )
10/4/2019 1:41 PM p.9
C ity of Mi am i Beach Bi d 2020-019 -N D
Part B- Operational & Management Information.
1. Provide the names of each owner (stockholder, sole proprietor, and partner), director, or officer of the
bol Subr it idditi l t ih tit "d company, elow. ul mm a Ituon al names on a separate sleet it require..
Owner Ownership percentage Directorship/Office type
Gabriel Dominguez-Nunez 100 President
2. Provide three (3) clients for which the bidder has provided the referenced services in the last five (5)
years.
Project Description of Work Project Ref eren ce
Name:
Matthew Barnard Mount Sinai Medical Center Renovations, Remodeling, Emall: Matthew.Barnard@msm c.com
eleohone: 305-674-3965
Name.
Ramon Duarte City of Miami Beach Renovation, Remodeling
mail: RamonDuarte@miamibeachfl.gov
786-367-1102
elephone:
lame:
Dr. Klimas Dr. N. Klimas New Addition, Renovation,
Remodeling
Email: nklímas@nova.edu
Telephone: 305-275-5460
3. Is the bidder currently barred b~vernmental ªf ency,
1
from bidding as a prime or subcontractor?
L JYEs xxx NO
If yes, state debarment period and the reason(s) for debarment?
4. Has the bidder or any of its owners, directors, officers, or agents been convicted of a crime or had a
claim that was filed in a court and mediated or arbitrated during the last five (5) years?
Js EE Jo
I If y .. , why?
5. Is an affiliate of the bidder plequaTed by the c
1
ity of Ïiami Beach for any work?
YES xxx NO
I ff yes, state the name of the affiliate?
10/4/2019 1:41 PM p. 10
City of Miami Beach Bid 2020-019-ND
6. ls the bidder a parent, subsidiary, or holding "pay, for another company?
L ]YES os NO
If the answer is "yes," identify the company and type of relationship(s), below:
Company Type of affiliation (parent or subsidiary) Period of affiliation
7. Is an owner, director, officer, rager of the bidder affiliated with another company?
Yes an ]No
If the answer is "yes," provide the following information for each individual and the affiliated company.
Individual's name Affiliated company's name Period of Type of affiliation (e.g.
affiliation officer, director, owner or
employee)
8. Is the bidder currently the debtor in a bankruptcy case or file for bankruptcy during the last five (5) years?
7ves E. 7o
If yes, explain and attach, as applicable, the relevant case and court documents, including (but not
limited to): the original petition, Including the case number and the date that the petition was filed; a
copy of the bankruptcy court's discharge order, and any other document that ended the case, If no
discharge order was issued.
9. Has any owner, director, officer, or agent for the bidder, or has any business organization in which any
such person was an owner, director, officer, or agent filed for or been discharged in bankruptcy within the
past five (5) years? L 3vs Gr ]No
If yes, explain and attach a copy of the discharge order, order confirming plan and if a Corporate
Chapter 7 case, a copy of the notice of commencement.
10. Has any owner, director, officer, or agent of the bidder owned or managed a company under any other
name in the last five (5) years? L 7vs EE Jo
I W yes, explain.
10/4/2019 1:41 PM p. 11
City of Miami Beach id 2020-019-ND
11. Has the bidder been assessed or paid any fines on any contract during the past five (5) years, whether the
project was publicly or privately owned?
7s Ee Jo
I If yes, explain.
12. Ar e there currently any liens, suits, or judgments of record pending against any owner, director,
officer, or agent for the company that is related to the business activities of a business organization? I Jrs LEE Jo
111 yes, explain.
13. Has the bidder or any of its owners, officers , or partners ever been convicted (criminal) or found liable
(civil) fo r making either a false claim or material mr eprerntation to any public agency or entity?
[T YEes te No
111 yes, explain.
14. Has the bidder or any of its owners, officers, or partners ever been convicted of any a federal or
state crime? L Je EE. Jo
111 yes, explain.
15. Is any officer, director, employee or agent, or immediate family member (spouse, parent, sibling, and child) of
any officer, director, employee or ¡gent, r employee of the City of Miami Beach?
ves [EE ]No
f h f hi lt yes, state name, title and share of ownership
Name Title Share(%) of Ownership
10/4/2019 1:41 PM p. 12
City of Miami Beach Bid 2020-019-ND
16. Has the bidder, or any officer, director, employee or agent, contributed to the campaign either directly or
indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City
of Miami Beach?
Jes Ear Jo
I If yes, provide details.
17. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. Purchases
hereunder are subject to the requirements of Equal Benefits for Domestic Partners Ordinance 2005-3494 that
requires bidders with more than 51 employees and City volume greater than $100,000 to provide "Equal
Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance
applies to all employees of a bidder who works within the City limits of the City of Miami Beach, Florida; and the
Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are
directly performing work on the contract within the City of Miami Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of
employees?
Jes Er Jo
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners" or to domestic partners of elployets?
[]Yes t o
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic
partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such
as medical insurance.
BENEFIT Company Provides Company Provides Company does not
for Employees with for Employees with Provide Benefit
Spouses Domestic Partners
Health xxx
Si ck Leave XXX
Familv Medical Leave xxx
Bereavement Leave XXX
18, Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant
to Resolution 2016-29375, the City of Miami Beach, Florida prohibits the purchase of goods or services sourced in North
Carolina and Mississippi. Are any of the products for which the bidder is seeking to be prequalified sourced in North
Carolina or Mississippi? t le EE. Jo
I If yes, which bra nds.
BIDDER AFFIDAVIT
The undersigned agrees that s/he: 1) is a principal of the bidder duly authorized to execute the foregoing
Contractor Prequalification Certification Application, and that the contents of said document(s) are complete, true,
and correct to the best of his/her knowledge and belief; 2) s/ certifies that the application and supporting
documents include all of the material information necessary to validate the status of the company for
prequalification purposes; 3) s/ shall notify the Procurement Department within fifteen (15) days and provide a
notarized statement whenever a change occurs in the ownership, management, or financial condition of
10/4/2019 1:4 1 PM p. 13
C ity o f M ia m i B e a c h Bi d 2020-019-ND
the company. Further, any prequalified contractor, including its principal(s), director(s), and any affiliate, who
is a party to any misrepresentation to obtain business or contracts with the City of Miami Beach shall be
declared delinquent and have its certificate suspended or revoked and will be subject to debarment and any
other penalties prescribed by law.
The undersigned affirms that the bidder agrees: 1) to complete and unconditional acceptance of the terms and
conditions of this document, inclusive of attachments, exhibits and appendices-; 2) that it has not colluded, nor
will collude, with any other bidder; 3) that all information contained herein is part of the public domain as defined
by the State of Florida Sunshine and Public Records Laws; 4) that all responses, data and information contained
in the bid are true and accurate.
Name:
Gabriel D om in g u e z-N un e z
Signature:
Title (must be a principal of the bidder):
P re sid e n t
Date:
O ct ob er 25, 2019
[THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK]
•
10/4/2019 1:41 PM p. 14
A TT A C H M E N T D
IN S U R A N C E R E Q U IR E M E N T S
4
M IA M I BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
www .miamibeachfl.gov
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-019-ND
PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES (the "ITB")
October 17, 2019
This Addendum to the above-referenced [TB is issued in response to questions from prospective proposers, or other
clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are
shown by strikethrough and additions are underlined).
I. REVISION: DELETE Section 0100 - General Information & Scope of Work, 10. Insurance Requirement, on
page 6 of the 1TB, in its entirety and REPLACE with the following:
The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the
duration of the contract. The maintenance of proper insurance coverage is a material element of the contract
and failure to maintain or renew coverage may be treated as a material breach of the contract, which could
result in withholding of payments or termination of the contract.
A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute
440, and Employer Liability Insurance for bodily injury or disease.
B. Commercial General Liability Insurance on an occurrence basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury with limits no less than
$100,000 per occurrence.
C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then
coverage for hired and non-owned automobiles, with limit no less than $100,000 combined per accident for
bodily injury and property damage.
Additional Insured • City of Miami Beach must be included by endorsement as an additional insured with
respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work
or operations performed on behalf of the contractor including materials, parts, or equipment furnished in
connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an
endorsement to the contractor's insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be
cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.
Waiver of Subrogation - Vendor agrees to obtain any endorsement that may be necessary to affect the
waiver of subrogation on the coverages required. However, this provision applies regardless of whether the
City has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers - Insurance must be placed with insurers with a current A.M. Best rating of A:VII
or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA,
FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in
the State of Florida.
1 ADDENDUM NO. 1
INVITATION TO BID NO. 2020-019-ND
PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES
MIAMI BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 34 Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Verification of Coverage - Contractor shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance language, effecting coverage required by this contract.
All certificates and endorsements are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the
Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all
required insurance policies, including endorsements, required by these specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
clo EXIGIS Insurance Compliance Services
P,O. Box 4668 -ECM #35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS,
at:
Certificates-miamibeach@riskyorks.com
Special Risks or Circumstances • The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under
this section or under any other section of this agreement.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado@miamibeachfl.gov
Contact:
Natalia Del ado
Telephone:
305-673-7000 ext. 6263 miamibeachfl. ov
Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission.
irector
2 ADDENDUM NO. 1
INVITATION TO BID NO. 2019-109-ND
PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES