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ITB-20-042-02 Superior Landscaping & Lawn Service IncCONTRACT NO. 20-042-02 We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community. City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490, Fax: 786-394-4235 SENT VIA E-MAIL TO: superiorlandscape@bellsouth.net July 10, 2020 Jesenia Otero Superior Landscaping & Lawn Services, Inc. 2200 NW 23 Avenue Miami FL, 33142 Phone: 305-634-0717 RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT OF WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE, AND COASTAL AREAS Dear Ms. Otera: On April 3, 2020 J. Superior Landscaping & Lawn Services, Inc., (the “Contractor”), submitted to the City of Miami Beach, Florida (the “City”) a bid in response to the above-referenced ITB. The ITB stipulates, pursuant to Section 0200, Sub-Section 16, Binding Contract, that the award of the ITB shall constitute a binding Contract between the City and the awarded bidder. Accordingly, this letter shall serve as official notice from the City that the Mayor and Commission at its June 24, 2020 meeting, approved the City Manager’s recommendation pursuant to the ITB to award a contract to Superior Landscaping & Lawn Services, Inc., for grounds maintenance, right of way, parking facilities, Lincoln Road Mall, lot clearance and coastal areas for the following groups: Group 8 – Primary Contractor Groups 1-5, 7 and 9 – Secondary Contractor Group 6 – Tertiary Contractor For a list of awarded Groups refer to Exhibit A attached hereto. It is important to note that no services may be performed until such time as insurance has been received pursuant to the ITB and the City has issued a Purchase Order. If you have any questions regarding this letter of notification of award, you may contact Valerie Velez, Contract Analyst, Procurement Department, at ValerieVelez@miamibeachfl.gov or at 305.673.7490. Otherwise, all other questions should be addressed to the Contract Manager for this contract, Rodney Knowles, Public Works Department at rodneyknowles@miamibeachfl.gov or (305) 673-7000 ext. 26311. Sincerely, Alex Denis Director Procurement Department AD/ME/AG DocuSign Envelope ID: E0C194BA-063A-4961-8F35-85D2AF1ADB07 EXHIBIT A GROUPS 1 ‐ SOUTH BEACH ROW ①$ 444,760.12 ②$ 643,610.00 ③$ 1,150,194.80 $ 1,182,199.54 2 ‐ MIDDLE BEACH ROW ①$ 208,079.10 ②$ 303,914.00 ③$ 501,106.71 $ 914,310.40 3 ‐ MIAMI BEACH CAUSEWAYS ①$ 247,026.69 ②$ 338,260.00 ③$ 594,393.00 $ 801,714.72 4 ‐ NORTH BEACH ROW ①$ 169,386.26 ②$ 390,190.00 ③$ 1,016,528.60 5 ‐ COASTAL AREAS ①$ 292,571.26 ②$ 426,255.00 ③$ 932,643.24 6 ‐ LINCOLN ROAD MALL ①$ 86,528.74 ③$ 122,490.00 ②$ 104,007.84 $ 215,544.00 7 ‐ SOUTH RDA ROW ①$ 90,184.60 ②$ 225,105.00 ③$ 298,697.64 $ 395,199.96 8 ‐ CITY BUILDINGS AND MAINTENANCE FACILITIES ②$ 125,447.48 ①$ 116,394.00 ③$ 176,797.20 $ 297,876.20 9 ‐ PARKING LOTS ①$ 304,979.33 ②$ 499,803.84 ③$ 588,106.50 $ 1,014,750.01 10 ‐ LOT CLEARANCE ③$ 6,860.00 $ 25,750.00 ①$ 3,720.00 ②$ 4,020.00 BrightviewTrimac Legend ① denotes primary ② denotes secondary ③ denotes tertiary Superior SFM ATTACHMENT A COMMISSION AWARD MEMO Competitive Bid Reports - C2 E COMMISSION MEMORANDUM TO:Honorable Mayor and Members of the City Commission FR O M:J immy L. Morales, City Manager DAT E:J une 24, 2020 SUB J E C T:R E QUE S T F OR A PP R OVA L TO AWA R D A C ONT R A C T P URS UA NT TO I NV I TAT I ON TO BI D (I T B) 2020-042- AY F O R G RO UND S MA I NT E NA NC E F OR R I GHT-O F-WAY, PA R K I NG FAC I L I T I ES , L I NC OL N RO A D MA L L , L O T C L E A R A NCE A ND CO A STAL A RE A S. RE C OM M E ND AT ION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to bids received, pursuant to I T B 2020-042-AY, Grounds Maintenance for right-of-ways, parking facilities, Lincoln Road Mall, lot clearance and coastal areas. BACKGROUND/HI STORY The purpose of the I T B is to establish a contract, by means of sealed bids, with qualified firm(s) to provide grounds maintenance services for right-of-ways, parking facilities, Lincoln Road Mall, lot clearance (as may be needed) and coastal areas throughout the City. ANALY SIS T he IT B was issued on October 23, 2019, with bid opening date of April 3, 2020. T he Procurement Department issued bid notices to 6,249 companies utilizing www.bidsync.com website. 161 prospective bidders accessed the advertised solicitation. T he notices resulted in the receipt of five (5) responses from: Brightview Landscape Services, Inc. (“Brightview”), SFM Services, Inc. (“SF M”), Superior Landscaping & Lawn Services, Inc. (“Superior”), J.Fletcher Industries DBA Trimac Outdoor (“Trimac”), and YRY Homes LL C/ James Hepburn (“Y RY”). See Attachment A for a tabulation of bids received. Upon review of the bid submitted by YRY Homes, L L C, the City finds that the bidder has f ailed to comply with the I T B requirements. Therefore, the bid submitted by YRY Homes, L L C has been deemed non-responsive and cannot be considered. Staff has verified that the bids submitted by the remaining four (4) bidders met the requirements of the I T B and can be considered. Brightview, S F M and Superior have existing or prior contacts with the City and have performed well. Trimac has not been previously awarded work at the City, but has provided references that have documented their satisfaction with the firm's quality of work. Below is a brief summary of the four (4) bidders as articulated in their bid submittals and staff 's experience with each bidder, as applicable. Brightview Landscape Services, Inc. Brightview was established over 70 years ago and is one of the largest landscaping companies in Florida, with expertise in the commercial landscaping services, with over 23,000 employees. I n addition to work experience with the City of Miami Beach, Brightview has experience with other agencies such as City of Weston, City of Surfside, and City of Aventura. B rightview has provided the City with landscaping services since 2011 and received satisfactory evaluation performances. The City of Miami Beach was initially contracted through I T B 2014-275-L R with ValleyCrest Landscape Services, I nc. to provide routine landscape maintenance services in the North Right-of-Way, L incoln Rd. Mall, and the Parking L ots & Facilities Citywide. ValleyCrest was eventually acquired by B rightView Landscape Services, I nc., who subsequently provided the routine landscape maintenance for the remainder of the contract. BrightView has provided dependable landscape maintenance service to the City over the years, and despite a few instances regarding the consistency of service quality, they have overall been good service providers. SF M Services, Inc. SF M, established in 1972 is a service company that provides janitorial, landscape, and security guard service needs. S F M is an industry leader in South F lorida and across the U.S., and has been for nearly 40 years. W ith more than 650 employees, who work from Monroe up to P alm Beach County, S F M have also completed projects in Central F lorida, Tampa, Mississippi, and Texas. S F M has provided the City with landscaping services for more than 10 years and had received satisfactory evaluation performances from user departments. SF M Services, I nc. has provided routine landscape maintenance services to the City of Miami B each through I T B 2014-275-L R for SF M Services, I nc. has provided routine landscape maintenance services to the City of Miami B each through I T B 2014-275-L R for the South Right-of-Way, which also includes the J ulia Tuttle and MacArthur Causeways, since 2014. S F M has consistently provided dependable, thorough, professional, and courteous landscape maintenance service, and has always been available to remedy any observed service def iciencies in a timely manner in order to meet the City’s quality objectives. Superior Landscaping & Lawn Services, Inc. Since 1972, S uperior has provided landscaping services throughout the State of F lorida. S uperior’s comprehensive services include architectural landscape design, turf maintenance, landscape irrigation, landscape installation, fertilization, hardscapes, hurricane/storm preparation and recovery, pressure washing and graffiti removal, water features & integrated pest management. Superior manages over 200 employees and has experience with other municipalities such as City of Bonita S prings and City of Hollywood. Superior has been providing the City with landscaping services since 2005. Superior Landscaping has provided routine landscape maintenance services to the City through I T B 2014-275-L R for the Coastal Areas since 2014. Superior has been able to provide quality service through this ecologically sensitive corridor, which extends from South Point Dr. north to 79th Street, and includes the Beachwalk/Boardwalk, Dunes, and abutting street-ends along Collins Ave. Any feedback from City staff regarding observed service deficiencies were quickly resolved to staff’s satisfaction. Trimac Outdoor Trimac is a landscaping service company that performs a range of landscape tasks, such as irrigation, fertilization and pest treatments, and tree care with over 15 years of experience. W ith a staff of 120 employees, Trimac has received satisfactory evaluation performances from multiple properties such as Delray Bay, American L andmark, and Colony Point. Trimac had not provided landscaping services for the City, however the Administration has reached out to their references and received positive feedback from some of the municipal references which included City of Pinellas Park, C ity of Mount Dora, and City of Casselberry. City staff have not had any experience with Trimac Outdoor prior to their bidding for I T B 2020-042-AY. I n order to ascertain the company’s capacity to provide quality, reliable routine landscape maintenance services to the areas of the City for with they provided a bid, staff exercised their right as outlined in the bid documents to visit Trimac’s place of business to observe their facility, equipment, vehicles, and staffing to gauge the functionality of the operation. Staff also spoke with Trimac’s references and requested a list of their three largest landscape maintenance accounts, and a listing of all equipment and vehicles currently on-hand. S taff was ultimately satisfied with the information provided and had no immediate concerns over Trimac’s ability to meet the City’s quality objective should they be awarded any sites to maintain. FI NANCI AL INFORMATION The cost associated to provide grounds maintenance services consisting primarily of landscape and irrigation maintenance service for the City of Miami Beach is subject to the funds availability approved through the City’s budgeting process. The annual costs are anticipated to be approximately $2.4 million. Award of this I T B will result in approximately $1.2 million savings annually compared to the current costs experienced by the City. CONCL USION I n order to assure that the City has contractors that can provide services as necessary, it is in the City's best interest to award a primary, secondary, and tertiary vendor for each group. Accordingly, the lowest responsive and responsible bidders, for each respective group, meeting all terms and conditions of the I T B, are indicated in the table below. GRO UP PrimaryVendor SecondaryVendor TertiaryVendor 1 Trimac Superior S F M 2 Trimac Superior S F M 3 Trimac Superior S F M 4 Trimac Superior Brightview 5 Trimac Superior Brightview 6 Trimac S F M Superior 7 Trimac Superior S F M 8 Superior Trimac S F M 9 Trimac Superior S F M 10 S F M Brightview Trimac Therefore, after reviewing the bids received and the evaluation of staff, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contracts, pursuant I T B 2020-042-AY for grounds maintenance for right-of-way, parking facilities, L incoln Road Mall, lot clearance (as may be needed) and coastal areas, to the lowest responsive, responsible bidders for each respective group as indicated in the table above; and authorize the City Manager and City Clerk to execute the contracts. Applicable Area Citywide Is this a "Residents Right to Know" ite m, pursuant to Does this ite m utilize G.O. Bond Funds? to Know" ite m, pursuant to City Code Section 2-14? Bond Funds? Yes No Strate gic Connection Neighborhoods - Evolve parks and green spaces to meet the changing needs of the community. Legislative Tracking Public Works/Procurement ATTACHME NTS: Description Attachment A AT T A C H M E N T  A B I D  TA B U L A T I O N I T B  2020 ‐042 ‐AY GR O U P S YRY 1  ‐   SO U T H  BE A C H  RO W 1, 1 8 2 , 1 9 9 . 5 4 $                         ③ 1, 1 5 0 , 1 9 4 . 8 0 $                 ② 64 3 , 6 1 0 . 0 0 $                     ① 44 4 , 7 6 0 . 1 2 $                               702,489.60 $                          2  ‐   MI D D L E  BE A C H  RO W 91 4 , 3 1 0 . 4 0 $                               ③ 50 1 , 1 0 6 . 7 1 $                       ② 30 3 , 9 1 4 . 0 0 $                     ① 20 8 , 0 7 9 . 1 0 $                               343,439.36 $                          3  ‐   MI A M I  BE A C H  CA U S E W A Y S 80 1 , 7 1 4 . 7 2 $                               ③ 59 4 , 3 9 3 . 0 0 $                       ② 33 8 , 2 6 0 . 0 0 $                     ① 24 7 , 0 2 6 . 6 9 $                               109,276.16 $                          4  ‐   NO R T H  BE A C H  RO W ③ 1, 0 1 6 , 5 2 8 . 6 0 $                         ② 39 0 , 1 9 0 . 0 0 $                     ① 16 9 , 3 8 6 . 2 6 $                               702,489.60 $                          5  ‐   CO A S T A L  AR E A S ③ 93 2 , 6 4 3 . 2 4 $                               ② 42 6 , 2 5 5 . 0 0 $                     ① 29 2 , 5 7 1 . 2 6 $                               171,719.68 $                          6  ‐   LI N C O L N  RO A D  MA L L 21 5 , 5 4 4 . 0 0 $                               ② 10 4 , 0 0 7 . 8 4 $                       ③ 12 2 , 4 9 0 . 0 0 $                     ① 86 , 5 2 8 . 7 4 $                                   31,221.76 $                             7  ‐   SO U T H  RD A  RO W 39 5 , 1 9 9 . 9 6 $                               ③ 29 8 , 6 9 7 . 6 4 $                       ② 22 5 , 1 0 5 . 0 0 $                     ① 90 , 1 8 4 . 6 0 $                                   187,330.56 $                          8  ‐   CI T Y  BU I L D I N G S  AN D   MA I N T E N A N C E  FA C I L I T I E S 29 7 , 8 7 6 . 2 0 $                               ③ 17 6 , 7 9 7 . 2 0 $                       ① 11 6 , 3 9 4 . 0 0 $                     ② 12 5 , 4 4 7 . 4 8 $                               296,606.72 $                          9  ‐   PA R K I N G  LO T S 1, 0 1 4 , 7 5 0 . 0 1 $                         ③ 58 8 , 1 0 6 . 5 0 $                       ② 49 9 , 8 0 3 . 8 4 $                     ① 30 4 , 9 7 9 . 3 3 $                               1,123,983.36 $                       10  ‐   LO T  CL E A R A N C E ② 4, 0 2 0 . 0 0 $                                         ① 3, 7 2 0 . 0 0 $                               25 , 7 5 0 . 0 0 $                         ③ 6, 8 6 0 . 0 0 $                                       1,548.00 $                               YR Y  ha s  be e n  de e m e d  no n ‐re s p o n s i b l e  an d  wi l l  no t  be  co n s i d e r e d  fo r  aw a r d . ① de n o t e s  pr i m a r y  bi d d e r ② de n o t e s  se c o n d a r y  bi d d e r ③ de n o t e s  te r t i a r y  bi d d e r Tr i m a c Le g e n d Br i g h t v i e w S F M S u p e r i o r ATTACHMENT B ADDENDA AND ITB SOLICITATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 1 ADDENDUM NO. 9 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS ADDENDUM NO. 9 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS April 1, 2020 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. CLARIFICATIONS: ITB DUE DATE AND TIME. The deadline for the receipt of bids is on Friday, April 3, 2020 at 3:00 PM. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. PUBLIC BID OPENING WILL BE VIA CONFERENCE ONLY Dial-in Instructions: • Dial the Telephone Number: 1-877-873-8018 • Enter the Meeting Number: 6312925 and then press the pound (#) key THE DEADLINE FOR QUESTIONS HAS PASSED AND NO FURTHER QUESTIONS WILL BE CONSIDERED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk’s Office at RafaelGranado@miamibeachfl.gov Contact: Arju Yudasto Telephone: 305-673-7490 ext. 26695 Email: ArjuYudasto@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the “Notice to Prospective Bidders” questionnaire with the reason(s) for not submitting a proposal. Sincerely, Alex Denis Procurement Director PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 1 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS March 19, 2020 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). THE DEADLINE FOR QUESTIONS HAS PASSED AND NO FURTHER QUESTIONS WILL BE CONSIDERED. I. ATTACHMENTS Exhibit A: REVISED Cost Proposal Form – Miscellaneous Services II. REVISIONS 1. ADD Appendix C, Section 2.1(d) The hourly rates quoted are for regular full time staffing for each specific category listed. This staffing will be requested to perform additional work beyond the work specified herein and shall include full compensation for labor, equipment use, travel time, and any other direct cost associated for providing the additional work to the proposer. Hourly labor rates are specified as follows: • Hourly rate for straight time, i.e. from 8:00 a.m. to 5:00 p.m. Monday - Friday (rate is to include labor and travel). • Hourly rate for overtime, i.e. before 8:00 a.m. or after 5:00 p.m., or on weekends or holidays (rate apply to time on site only with a two hour minimum). 2. ADD Appendix D, Section 11. E-Verify / Illegal Alien Labor: The Contractor and its subcontractors performing work and providing services under a resulting agreement will utilize the US Department of Homeland Security's E - Verify system to verify the employment eligibility of all new employees hired by the Contractor/subcontractor during the Agreement term. All cost incurred to initiate and sustain the aforementioned programs shall be the responsibility of the Contractor. Failure to meet this requirement may result in termination of the Agreement by the City. 3. ADDAppendix D, Section 12. Method of Payment: The vendor shall submit an invoice to the City user department(s) that requested the service through a purchase order. The date of the invoices shall not exceed thirty (30) calendar days from the date service was provided. Under no circumstances shall the invoice be submitted to the City in advance of the services being provided. In addition the invoice shall reference (or include a copy of) the corresponding documentation (pick-up ticket number) that was signed by an authorized representative of the City user department at the time the service was provided. Failure to submit invoices in the prescribed manner will delay payment. 4. REVISE Section 0200, Parapragh 70. Termination for Default (Pg. 14) as follows: The City may, at its discretion, provide reasonable “cure period” for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City’s notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause. in accordance with this subsection 1.57. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 2 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS III. RESPONSES TO QUESTIONS RECEIVED: Q1: Can you provide the historical data price sheet for this contract? A1: Yes. Please see link attached: https://miamibeach- my.sharepoint.com/:f:/g/personal/arjuyudasto_miamibeachfl_gov/EsgZnlbGt5tMvRY62qwNxJoB_GeFLFnJVH xi65EBtGhfPw?e=Ri4r18 Q2: Will there be a palm and tree count per site or overall contract provided? A2: No, per Section 0200 INSTRUCTION TO BIDDERS, No. 8, the bidder must “Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work.” Q3: Please define Emergency Services in comparison to Overtime? A3: Please refer to Appendix C, Section 2.1(b) for definition of Emergency Services. See REVISIONS for hourly rates for regular and overtime. Q4: Page 8 says the contract can be canceled at any time, however it states that a cure notice would be issued and if the cure was not rectified, then penalties will follow. What would be the basis of cancelling a contract “at any time”? A4: Please refer to Section 70 TERMINATION FOR DEFAULT and Section 71 TERMINATION FOR CONVENIENCE OF THE CITY. Q5: Pg 16 the city reserves the right to request any documentation omitted, what does this apply for? A5: As per Section 0300, Paragraph 2, entitled Bid Proposal, “The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A), and Bid Bond (if applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration. Q6: Pg 26. Standards and frequencies may be modified from time to time. How would we accurately predict how many electric blowers the city may need if extra sites/frequencies may be added? This can change the scope of service and need of equipment A6: Please refer to Appendix C, Section 5.2, entitled Additional Work Requests Based on Contract Items. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 3 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q7: a) MOT plan is required but does that mean it must be followed when actual service is performed? b) Does MOT plan need to be provided in Bid or once winner is decided? A7: a) Yes. b) MOT plan shall be provided once the bid is awarded. Bidder is responsible for MOT. Q8: Does the city have a site map with property borders and city owned property? A8: Not at this time; however, the awarded contractor shall maintain the city properties along with the sites’ right of way responsibilities as per City of Miami Beach code section 126-16 (d) with the City as the adjacent property owner. Q9: a) Pg. 50 states contractor should have all pertinent equipment at time of submitting bid, does this mean that we need to have all electric blowers and other needed equipment at bid submission? b) What if the added services the city “may add at any time” require more equipment, pg. 50. 3.2(b) says contractor shall bear the cost of any new equipment resulting from this requirement with no additional cost to the city”; how can we foretell what other sites and needs may be required and the extra blowers needed? A9: a) Please refer to Section 0200 Paragraph 42, entitled Estimated Quantities b) Please refer to response A6 Q10: a) Pg 52 3.6(f) the contractor shall exhaust all non-chemical methods of pest control. If we cannot use the proper chemicals in a timely manner and turf/palms/plants die as a result form “non -chemical methods”, will contractor still be liable to replace affected area at no cost to the city? b) When will it be deemed that non-chemical methods are not working and chemical applications must be used? A10: a) Yes. b) The contractor shall be responsible, when asked, to explain to city staff the justification for chemical use instead of of non-chemical methods. Q11: City staff needs to be present for any chemical applications. Does this include treating for invasive species? A11: City staff does not need to be present for any chemical applications for any plant species, invasive or noninvasive. However, the Contractor shall notify City staff in writing of any pesticide applications performed under this Contract within 48 hours of said application Q12: Can add or remove services at any time? Does the city anticipate adding or removing more services throughout the year? Or will 36 services be the ultimate goal? A12: Please refer to response A6. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 4 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q13: a) Mulch is expected to be maintained at 3’’ year round (will city provide an updated list of all sites previously mulched and passed on to contractor). Will we be required to replace mulch that is washed away from king tides? Or foot traffic that is documented in specific areas (such as Lincoln Rd Mall)? b) Or as blown away by City employees on ROW’s and/or Parking Lots or other private party landscaping companies? c) Can the City provide a list of “Mulched Sites” that will be maintained after award of the contract? A13: a) The contractor will not be required to replace mulch lost during king tides but foot traffic areas will require mulch replacement at no additional cost to the city. b) Contractor must have documented proof that an outside agent has blown mulch away. Without documented proof, the contractor is responsible for mulch replenishment. c) Not available at this time. Q14: a) Pg 55, services include 5 distinct tasks. If the City deems that one of the 5 has not been properly serviced, how does the city determine what is the “fair” amount of money that will be deducted from the service? O r will the entire service fail and no be paid (unless rectified in the provided time by the city)? b) Since round-up is not allowed, the other products typically take longer to kill off the weeds, how will the inspector grade a site if the weeds are still present but application has been made. At some times the weeds may take several days to die off. A14: a) The entire service cost will be deducted if one component was not properly serviced. b) The contractor must maintain the quality objective at all times. Q15: If there are no tree rings and we make them via spraying them (pg. 56 5.1 (a)(3). Are we required to provide the mulch for these tree rings at no additional cost to the city? A15: If contractor sprays tree rings to avoid trunk damage, the contractor can provide a proposal to mulch the new tree rings at a 3” depth. After proposal acceptance and mulching completion, the contractor is responsible to maintain the 3 inches of mulch in those tree rings until the end of the contract. Q16: Pg. 57 5.1(a)(5) “excessive and unsightly debris shall be properly disposed of contractor”. Does this include resident debris thrown into city property; illegal dumping? Non-vegetative debris such as construction materials? Furniture? A16: Construction material and household furniture removal are not part of this contract. It is in the best interest of the contractor to inform the city of this issue upon observation before submitting a report that the site was fully serviced. Q17: Pg 58 For the irrigation to be paid, when does the city expect to receive the completed wet-checks and proposals? Will we be required to submit daily wet-checks on the completion reports? A17: Please see 10.2 inspections for details on service reporting schedule and daily wet checks may be required on completion reports per staff discretion. Q18: Turf Fertilization should not include nitrogen or phosphorous, is there any specific reason for no nitrogen? What if soil tests deem it necessary, will we be able to apply then? A18: It is City policy to reduce nitrogen and phoshorous inputs to the environment as much as possible. Yes, nitrogen may be applied, if confirmed by a soil or tissue test or as determined by both city staff and the contractor in writing through plant symptom diagnosis that nitrogen and phosporous is required immediately to keep turfgrass from dying. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 5 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q19: a) During the palm/tree prunes, does the certified arborist need to be on-site at ALL times? What if we have multiple crews throughout the city, can one arborist be used to manage the different crews? Or will a certified arborist be required at every crew spread out throughout the city? b) Royal palms are not included in the palm counts. Will the city require us to remove the seeds from Royal palms? If so, will this be an additional cost? Pg. 59 5.1(d) PALM TRIMMING SPECIFICATIONS With self-cleaning palms such as royal palms, the Contractor shall only remove fronds brown or yellow in color and/or loosely held to the palm. All tightly held green fronds shall remain with selfcleaning palms. c) Should the Australian Pines throughout the city be counted for hardwood trimming? A19: a) An ISA certified arborist must be present within city limits at all times and be the crew(s)’ direct supervisor when a palm or tree crew is performing work. One ISA Certified Arborist that is serving as the project manager for that tree trimming effort within the City at that particular time can give trimming instructions/guidance to one crew (which should consist of experienced tree trimmers that have been trained in the proper tree trimming techniques anyway,) and leave that crew and go to the other crew(s) and give them similar instructions. During the course of the effort, the ISA Certified Arborist should be able to periodically move from site to site to ensure that the work is being performed to industry standards. The Arborist is not expected to perform the actual work, rather, they are a professional resource that ensures that the work is being done properly, and they will be ultimately liable for any violations of the City’s Tree Protection Ordinance. b) All palms shall be included in the contract cost pursuant to Section 5.1(d), entitled Palm Trimming Service, all palms shall have their seedpods removed at time of service regardless if they are or are not self-cleaning. Specific contract language mentioned in this question only relates to proper frond removal for self cleaning palms and is only one component of a complete palm trimming service for self cleaning palms. c) All Australian Pines count towards to hardwood trimming. Q20: Pg. 64, prices are to be fixed throughout term of contract. If a hurricane hits and vendors increase their pricing for sod and other goods, can we modify the pricing at that time for the increased demand/lack of goods? I.E. If sod prices go up because field were completely flooded out and it is not easy to acquire, can we add the additional costs that are the market value during these times? A20: Please refer to Section 0200, Paragraph 62 entitled Prices Quoted. Q21: Pg 64. 2.1 the option to renew states the city MAY consider an increase for the CPI increase. Does this mean that we are not guaranteed an increase if we follow all specified steps prior to the anniversary? The city may deny any attempt to increase the line items? If CPI is agreed upon, will the price of the goods (i.e. mulch/turf/etc) be included in the price increase? A21: The City Manager at his sole discretion may approve/remove CPI price adjustments. See Appendix D, Section 2.1. Q22: a) How will the city determine what value of payment shall be deducted if the site is not completely serviced? b) Will the city require all trimming of hedges and plants to be done on EVERY service? A22: a) Please refer to Appendix D, Section 3.5 entitled Payment Reduction. b) The quality objective for hedge trimming is to be “at all times, the city’s shrubs and hedges shall be maintained in a neat and even appearance” per Appendix C, Section 5.1(a)(4). PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 6 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q23: Pg. 66 says that the city will charge the contractor the site rate each day after it is deemed “non-conforming”. Does this mean the value of the site will be charged back to the contractor each day for the full amount of the site until such deficiency is corrected? Will it be a partial fee for the specific item or the entire cost of the site? A23: As per the Cost Proposal Form, all deficient work deemed “non-conforming” specific to the individual line items, will be charged back to the contractor for the full amount of service. Q24: a) Pg 73 10.3(a) How does the city notify the contractor of said deficiencies? b) Will locations and specific deficient items be noted? c) Will there be pictures of the failed items? d) What is the process and timeframe to request a meeting with Inspectors at a “non-conforming” site to review said deficiencies for agreement / disagreement or justification prior to charging or non-payment of the site? A24: a) The contractor will be notified in writing. b) Yes, the notice will have enough details and locations for the contractor to find and remedy. c) Written notification is sufficient. Photos may be part of deficiency notication. d) Please refer to Appendix D, Section 3.6 entitled Disputes and Mediation. Q25: 3.5.2 PAYMENT ADJUSTMENTS: The Greenspace Management Division Director or designee will inform the Contractor, in writing, of all Non-Conforming or Unsatisfactory Work Where possible, Contractor shall correct all Non- Conforming Work within two (2) business days. Can language or provision be added in to take into consideration realistic services that are deficient and 100% require 48 hour remediation and those that can be “next service”? A25: Please refer to Appendix D, Section 10.3 entitled Corrective Measures for Deficient Work. Q26: Completion reports are due 24 hours after service. a) If we complete a round of services on a Monday, when will the Completion reports be due? If its 24 hours, does that mean the Completion reports are due by end of business on Tuesday (for this example). Or does this city expect the Completion report first thing in the morning on the following day as is being strongly requested at this time? b)Will the city inspect any sites before the completion reports have been turned in for those sites performed the prior 24 hours? c) Is there a standard completion report that will be used by all contractors? If so, can you issue a copy of this completion report that is to be used? d) While City Inspectors are in the field inspecting and come across contractor Crews, what is the policy for adding extra work at that site on that day that might inhibit Crews from completing their required sites in a timely manner for that day? A26: a) Completion reports are due within 24 hours of service. b) The City can inspect sites at any time. c) Please refer to Appendix D, Section 10.2 entitled Inspections d) Unable to determine at this time. Q27: If termination can occur at any time for any reason, does that mean that we can be canceled without any cure notices? Pg 70 talks about bond for the full amount. How does this work if they choose to cancel contract at any time? A27: Please refer to response A4 above. See bond clause 4.2 PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 7 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q28: Pg. 14 says “The City may, at its discretion, provide reasonable “cure period” for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City’s notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57.” a) Where is subsection 1.57? b) Is this for specific contractual obligations only, like Palm Pruning or Fert application or does it include “Deficiencies Tab” notices? A28: a) Please refer to Revision 2 above. b) Any contractual violation may result in terminatin of contract. Q29: Pg. 14 says “The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice.” a) What is the definition of “convenience” after we have invested $$ in new equipment, hiring personnel, trucks etc? A29: a) Refer to clause. Q30: Pg. 25 2.1(b) Emergency Services says “Pre-qualified vendors in the Emergency Services categories may be contacted on occasion in response to a natural disaster or other disaster at the proposed per service rates (what are we responsible for at these rates)…Hazardous Stump Extraction and Removal Eligibility and 9580.204 Documenting and Validating Hazardous Trees Limbs and Stumps...Upon notification by the City of Miami Beach, the contractor will provide immediate emergency response to remove obstructions. This will generally take place within 72 hours after a severe weather event. This includes the removal of trees and palms on public property that are in danger of falling over, as well as, pruning, staking and guying salvageable trees and palms as instructed by City staff.” a) 72 hours is short time and do we submit proposals for this extra work, if so, what is the turnaround approval and/or PO process, verbal, who approves, how do we charge for this over and above “the proposed service rates”? The City may request additional work subject to mutual agreement. The cost and expenses will be submitted to the City for approval in a cost proposal by the Contractor. A30: Refer to revision 3. Q31: Pg. 25 2.1(c) CONTRACTOR RESPONSIBILITY TO NOTIFY CITY OF PRIOR DEFICIENCIES- PRIOR TO COMMENCEMENT SERVICES, THE CONTRACTOR SHALL HAVE TWENTY-FIVE (25) DAYS FROM START OF CONTRACT TO THOROUGHLY INSPECT ALL SITES AND REPORT ANY PRESENT DAMAGES OR DEFICIENCIES IN THE LANDSCAPING AND IRRIGATION SYSTEMS FOR EACH INDIVIDUAL SITE. THE CONTRACTOR WILL BE RESPONSIBLE FOR THE INTEGRITY OF THE LANDSCAPE AFTER THIS INITIAL INSPECTION REPORT AND SUBSEQUENT REPAIRS. Is this 25 working days or straight days? A31: Calendar days. Q32: Pg 26 2.4 SERVICE SCHEDULE - The Contractor will adhere to a service schedule provided by the City (see Appendix G) at the start of each fiscal year. The City reserves the right to modify the service schedule frequency with prior written notification (how many days notice and are we permitted to service and bill until such time)? to the successful contractor(s) at the unit cost specified by the awarded contractor. A32: Changes to the service schedule (Appendix G and all annual updates) shall have a minimum two- week notice to the contractor. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 8 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q33: a) 2.5 TRAFFIC MAINTENANCE FOR ALL WORK IN CITY RIGHT OF WAYS (ROW) 2.5(a) The Contractor is required to submit and get approved a Maintenance of Traffic (MOT) plan to the City of Miami Beach’s Right of Way Department and/or the Florida Department of Transportation (FDOT) prior to the start of any ROW work. (There are 6 - 10 major ROW’s that require closure…..does this mean we need to prepare, pay and have approved 6-10 plans)? b) Pg 27 2.5(c) The City of Miami Beach Public Works Department or other City authority has the right of regulate lane closures on city streets. The Contractor shall conform all daily work activities in City right of ways to follow the most current City policy on lane closures. Current policy does not allow lane closures on major thoroughfares between the hours 7:00- 10:00am and 4:00pm-6:00pm on normal business days. (With the requirement of MOT Planned Lane Closures and timeframe to set up this MOT and conform all daily work activities on these R OW’s, causes double the amount of time to complete. This requirement will cause 2 day lane closures effecting/causing traffic congestion on each ROW it effects. Can this timeframe be adjusted (Alton Road and Collins Ave in particular from our current contractual requirements)? A33: a) The contractor may have to prepare multiple mot plans based on the contractor’s site analysis. b) See response to A2. Since bid issuance, the major throughfare operational hours have changed to no lange closures between 7:00am -10:00am and 3:30pm – 6:00pm. Q34: Pg 27 2.6(a) The City has a noise ordinance through Code regulating work hours wherepower equipment can be used by all City contractors. What are these hours? A34: Current City of Miami Beach code section 46-152(k) states the time period where landscape power equipment can be used is between 8:00 am to 8:00 pm. Contractor must be aware and must adjust to any changes to the noise ordinance at no additional cost to the city. Q35: 2.6(b) As needed, the City of Miami Beach, Right of Way Manager issues moratoriums for right of ways work and other areas whereas the Contractor is ordered not work in that defined area for that time period. The Contractor must comply with this issued moratorium. Contractor’s work may be temporarily reorganized to complete the scheduled services. What form of notice is given, how many days prior to moratorium is notice given and what type of compensation is given for lost revenue during this non work defined area? A35: The moratorium notice is in written form and distributed throughout the City. The Greenspace Management Department will provide the contractor with that notification via e-mail. Depending on the severity of the issue, the right of way manager can order an immediate moratorium and, if that occurs, greenspace management can facilitate adjustments to schedule to comply with a quick acting moratorium. Most times, sufficient time is provided for the contractor to make necessary adjustments. Q36: Can the City update and apply specific ROW #’s to each Site Name and Description of contract locations to match the required daily Completion Reports so as to not create any ambiguity between contractual parties and reporting. Ex. 18 Allison Island on Site Name and Description does not match ROW N. 25 Alison on Completion Report. A36: Not available at this time Q37: Pg 49 3.1(b) WORKER DOCUMENTATION AND CONTRACTOR PERSONNEL- The background check shall be completed by the City of Miami Beach’s Human Resources Department at the expense of the Contractor. What is the cost of background check? A37: To be determined. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 9 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q38: Pg 50 3.2(b)(1) ELECTRIC BLOWERS- The City of Miami Beach requires through Resolution that the Contractor only use electric blowers in all landscape maintenance operations. The Contractor shall not use gas powered blowers at any time. If electric blowers break down and a replacement not available by next day or next service, may the contractor request in writing to the City for an exception to this rule to use gas powered blowers for a specified number of days? If no exception is granted, the service may not be rendered and/or not completed that day while equipment is being serviced or back-up equipment is located. A38: There are no exceptions to electric blower requirement. Contractor shall have sufficient equipment to fully complete any service at all times. Q39: Pg. 54 4.2 SITE LANDSPACE MODIFICATIONS In the event a Site or part of a Site becomes unavailable for servicing by the Contractor, the Greenspace Management Division Director or designee may temporarily delete the Site or part of the Site and compensation to the Contractor will be decreased. What form of notice is given, how many days prior notice is given? A39: Cancellation notice can be immediate as in a phone call to the contractor representative with a follow-up written e-mail to confirm phone conversation of the site’s deletion. The City will make an attempt to advise the Contractor at least 24 hours prior to deletion of a site; however, it is not a guarantee. Q40: Pg. 60 In the case of inclement weather/conditions, no mowing shall occur so as to prevent damaged turf. It is the Bidder’s responsibility to advise Code Compliance of the nonperformance immediately so that Code Compliance may provide instruction thereafter. In this case, will contractor be given extended time to complete service cycle schedule per week of service? A40: The Contractor shall notify the Greenspace Management Division Director or designee and any further instructions thereafter will provided through Greenspace Management Director or designee. Q41: 10.4 REPLACEMENT OF PLANT MATERIALS DUE TO CONTRACTOR NEGLIGENCE – There is no language to cover dead or dying plant material due to pedestrian traffic trampling, vehicle exhaust burn, vehicle accidents and responsibility of replacement. A41: Section 10.4 relates to contractor negligence. The examples mentioned in this question are not examples of contractor negligence and, therefore, the contractor would not be responsible for replacement in those cases. Q42: There is no provision or language as to Deficiencies to contractors sites that could be due to other maintenance contractors or city workers. Ex. Leaf blowing of streets daily in high traffic/pedestrian friendly areas into hedges, corners, through fences etc. and it becomes that contractors responsibility to remedy or not receive payment. A42: Contractor must notify greenspace staff of an outside agency impacting their work before notification of a completed service. It will be greenspace management’s staff discretion on a remedy and/or a payment decision on a case by case basis. An “after the fact” notification can be an important factor in staff’s decision on remedy and/or payment for those impacted services. Q43: Is there any language with respect to “Bulk Waste” (mattresses, Amazon boxes, construction debris) on contractors sites and what our responsibility is? A43: Please refer to response A16. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 10 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q44: Can there be specific guidelines / best practices for hedge trimming? Verbally have said that all hedges need to be trimmed on 1st service of the month and then it is left up to the discretion of contractor and city inspectors as to what is acceptable after that with weekly services. Clarification and specific language is needed as to what is “fluffy” acceptable. A44: Please refer to response A22. Q45: Which locations have irrigation? A45: Please refer to Appendix C, Section 2.7 entitled Contract Locations. Q46: Is there a bid bond requirement? What amount if so? A46: The only bond required is referred on Appendix D, Section 4.0 entitled Performance Bond. Q47: How many trees and Palm Are there in each section? A47: Please refer to response A2 Q48: Will the city pay for irrigation parts? A48: Please see Section 5.1(b) on irrigation repair specifications Q49: If a Palm frond falls and damages a car between the scheduled frequencies of palm trimming is the contractor still liable for the repairs of the vehicle? A49: Please refer to Appendix D, Section 10.5 entitled Protection of Property and Repair of Damage. Q50: If the bidder has an exception to a clause in the service agreement will the bid still be found responsive? A50: Please refer to Section 0200, No. 43 entitled Exceptions to Bid.. Q51: What are the estimated quantitative of mulch used in each section? A51: Information requested is not available. Q52: Whenever there is an increase in the Living Wage pay rate and the City adjusted the contractors bill rate, will the City take into account the payroll burden that driven by the pay rate? A52: Yes. Q53: How much is the city currently paying for each site in each zone? A53: Please refer to response A1. Q54: Has the current contractors had any rate increases through the term of their contracts? A54: Yes. PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov 11 ADDENDUM NO. 8 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS Q55: What line item can you put in mulch price? A55: Mulching requirement is a component of 5.1(a) routine landscape maintenance services cost. Q56: Who is responsible for coordinating the closure of parking spaces in order to accomplish the required palm pruning? Can you explain the process, and confirm how many spaces are allowed to be closed at one time? A56: The contractor is responsible for all coordination of parking space closures with the parking department. Upon contractor request to close spaces, the parking department determines when and how many spaces will be closed at one time and issues a permit number to the contractor as proof to parking space closures. Q57: What areas require an FDOT lane closure permit in order to accomplish the required palm pruning? A57: The FDOT roads within city limits are the following: Julia Tuttle Causeway, MacArthur Causeway, 5th Street, Alton Road, Collins Avenue, Indian Creek, 41st Street, Harding Avenue, Normandy Drive, and 71st Street. Q58: Who is responsible for addressing weeds / vegetation that grow in all sidewalk cracks / crevice’s? A58: All sites’ right of way responsibilities extends out to the edge of pavement of the travel lane (street, bike lane, etc.). All weeds/vegetation found in adjacent sidewalk’s cracks and cervices are the contractor’s responsible to remove. Q59: Is the contractor liable for accidents that occur as a result of a business / resident who has modified the original landscape, ie added rocks / gravel to a tree pit on Ocean Drive for example? A59: Please refer to Appendix D, Section 3.5.6 entitled Unreported Hazards. Q60: Is the contractor responsible for missing irrigation valve covers? Is the contractor liable for “missing / broken” valve covers that occur in between services? A60: Missing or broken vavle box covers shall be considered a non-reimbursable service irrigation part under 5.1(b) irrigation maintenance services and must be repaired with 24 business hours upon notice from the city or recognition by contractor staff at no additional cost to the city. Q61: As a former incumbent, should we prior to performing any annual or other scheduled services provide the city with pricing for those activities to ensure we are paid for those services? They include trees, palms, fertilizer, etc? A61: The current contracts are on a month to month extension at the same pricing and terms & conditions to the current Contractors. Q62:What is the current operating budget? A62: Estimated annual budget for this project is $3,900,000.00. MIAMI BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3d Floor Miami Beach, Florida 33139 www.miamibeachf.gov ADDENDUM NO. 7 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS March 13, 2020 This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. REVISIONS: 1TB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Friday, April 3, 2020. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN RESPONSES TO QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Ariu Yudasto Telephone: 305-673-7 490 ext. 26695 Email: Ar'uYudasto miamibeachfl. ov Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential proposers that have electe ot to submit a response to the 1TB are requested to complete and return the "Notice to Prospective Bidders" n e with the reason(s) for not submitting a proposal. 1 ADDENDUM NO. 7 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS M IA M I B E A C H PROCUREM ENT DEPARTM ENT 1755 Meridian Aven ue, 36 Floor M iam i Beach, Florida 33139 www.mi amibe ach fl.g ov ADDENDUM NO. 6 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS February 14, 2020 This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. RESPONSES TO QUESTIONS RECEIVED: 1TB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Friday, March 20, 2020. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN RESPONSES TO QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miam i beach fl. gov Contact: Ariu Yudasto Telephone: 305-673-7490 ext. 26695 Email: AriuY udasto mmiamibeachfl. av Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential proposers that have elected not to submit a response to the 1TB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. 1 ADDENDUM NO. 6 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS M IA M I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3d Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 5 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS January 28, 2020 This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. RESPONSES TO QUESTIONS RECEIVED: 1TB DUE- DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Wednesday, February 19, 2020. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN RESPONSES TO QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Ariu Yudasto Telephone: 305-673-7490 ext. 26695 Email: AriuY udastot mmiamibeachfl. ov Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential proposers that have elected not to submit a response to the 1TB are requested to complete and return the "Notice to Prosp ife Bidders" questionnaire with the reason(s) for not submitting a proposal. Procurement Director 1 ADDENDUM NO. 5 INVITATION TO BID NO. 2020-042-A4Y FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS M IAM I BE ACH PROCUREM ENT DEPA RTM ENT 1755 Meridian Avenue, 34 Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 4 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS December 18, 2019 This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. RESPONSES TO QUESTIONS RECEIVED: 1TB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Wednesday, February 5, 2020. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN RESPONSES TO QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Ariu Yudasto Telephone: 305-673-7490 ext. 26695 Email: AriuY udastor miamibeachfl. av Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential proposers that have elected not to submit a response to the 1TB are requested to complete and return the "Notice to Pro ct' e Bidders" questionnaire with the reason(s) for not submitting a proposal. --. Director 1 ADDENDUM NO. 4 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS M IAM I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 38 Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 3 INVITATION TO BID NO. 2020-042-AY FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS December 3, 2019 This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. RESPONSES TO QUESTIONS RECEIVED: 1TB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Tuesday, January 7, 2020. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONT AIN RESPONSES TO QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Ariu Yudasto Telephone: 305-673-7490 ext. 26695 Email: AriuY udastor miamibeachfl. av Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential proposers that have elected not to submit a response to the 1TB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. 1 ADDENDUM NO. 3 INVITATION TO BID NO. 2020-042-A4Y FOR GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED ...................................................................................................... N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS .......................................... 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT .............................................................. APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B “NO BID” FORM APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS APPENDIX G SERVICE SCHEDULE APPENDIX H CONTRACTOR SERVICE ORDER APPENDIX I CLEANLINESS INDEX SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the “City”), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the “bid”) to the City for the City’s consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the “contractor[s]”) if this ITB results in an award. The City utilizes BidSync (www.bidsync.com) for automatic notification of solicitation opportunities and document fulfillment. Any prospective bidder who has received this ITB by any means other than through BidSync is solely responsible for registering immediately with BidSync to assure it receives any addendum issued to this ITB. Additionally, prior to submittal of the bid, bidder shall verify that it has received and complied with all addenda issued. Failure to receive an addendum, or comply with an addendum requirement, may result in disqualification of bid submitted. 2. PURPOSE. The City of Miami Beach is seeking bids from qualified firms to provide grounds maintenance services consisting primarily of landscape and irrigation maintenance service in accordance with the terms, conditions and specifications contained herein. Bid prices shall include all labor, equipment and materials needed to perform those duties set forth in this document. On September 5, 2014 the City issued Invitation to Bid (ITB) 2014-275-LR for Grounds Maintenance – Right-of-Way, Parking Facilities, Lincoln Road Mall and Coastal Areas. On November 19, 2014, the Mayor and City Commission awarded contracts to the lowest bidder(s). The existing contract is scheduled to expire December 22, 2019. The Greenspace Division of the Public Works Department estimates the annual budget for this project to be $3,900,000.00 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: ITB Issued October 23, 2019 Pre-Bid Meeting November 1, 2019 at 10:00am Deadline for Receipt of Questions November 12, 2019 at 5:00pm Responses Due November 22, 2019 at 3:00pm Tentative Commission Approval Authorizing Award December 2019 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Arju Yudasto (305) 673-7490 #26695 ArjuYudasto@miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado@miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in pa rticipating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 888-557-8511 (Toll-free North America) (2) Enter the MEETING NUMBER: 6916771 Proposers who are interested in participating via telephone sh ould send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the “Cone of Silence.” The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/ • CONE OF SILENCE…………………………………………………………… CITY CODE SECTION 2-486 • PROTEST PROCEDURES…………………………………………………… CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS………………………………………………. CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES……………... CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS…………………………….. CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES………………………………………………………………………….. CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS…………………………………… CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT……………………………………………… CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES……………………….. CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE………………………………………………... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS, FAVORS & SERVICES………………………... CITY CODE SECTION 2-449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidde r has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor. Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive b id amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and ot herwise equal with respect to quality and service, then the award shall be made to the s ervice-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager’s recommendation(s) and, may approve or reject the City Manager’s recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2 -369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified, without delay or interference. • The character, integrity, reputation, judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary), followed by the second lowest, responsive, responsible bi dder (secondary), and continuing with other responsive, responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is non -exclusive, and the City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a co-primary contractor, or as secondary or tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services shall be authorized under this Agreement, except at City’s sole discretion. Contractor shall have no entitlement to pe rform any services hereunder, or to be compensated for any Services, unless set forth in a written Purchase Order. 16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said award shall constitute a binding Contract between the City and the awarded bidder(s). In case of default on the part of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Soli citation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City’s spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of t he City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one -hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor c hange the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark “Alternate Response”. Alternate response shall be placed in the same respon se. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non -discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Orde r 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City’s Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religi on, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disabilit y. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, do cuments, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes fi nal payment and all other pending matters are closed. Contractor’s failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount spe cified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid ar e violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City’s notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY’S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. “Related parties” means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a p arent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be c ollusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in ma terial, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer’s standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the nor mal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the g uaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in t he business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period o f time, and have sufficient financial capacity, equipment, and organization to ensure t hat they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, techn ical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized represen tatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successf ul bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization whi ch would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the document s shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addend um taking precedence; then C. The Bid; then D. The bidder’s bid in response to the Bid. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and bind ing on all parties. 37. NOT USED. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon awar d, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City’s bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WIL L BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicab le. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a "first priority" under the emergency conditions noted above. 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are ba sed upon the City’s actual needs and/or usage during a pre vious contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non - responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), A rt. 1 of the State Constitution until such time as the City provides notice of an intended decision or until th irty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessar ily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public rec ords in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney’s fee s and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employee s, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, an d attorney’s fees which may be incurred thereon. The successful Bidder expressly understands and agrees that a ny insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to ind emnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the s uccessful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are f ound to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami -Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulat ions that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relie f from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, Count y, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, tra ined, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agr ees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applic able laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this co ntract. 54. MISTAKES. Bidders are expected to examine the spe cifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawa l received after contract award will NOT be considered. 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's ex pense. These items, as well as items not delivered as per delivery date in bid and /or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder’s name being removed from the City’s vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government o r non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment sup plied pursuant to this Bid shall conform in all respects to th e standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without ex ception, that the bid prices shall include all royalties or cost arising from the use of such design, device, o r materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and fou nd to comply with Bid specifications, free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total , when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (u nless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer’s Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the “BID FORM”. However, in all cases must be provided within five (5) calendar days upon request from P urchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disabili ty must contact the Procurement Division. 64. SAMPLES. Bids submitted as an “equal” product must be accompanied with detailed specifications. Sa mples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples , or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City’s spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxe s. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work pl ace program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City’s Local Preference and Veteran Preference ordinances will dictate the manner b y which a tie is to be resolved. In the event of a continued t ie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager’s discretion, which will make a recommendation for award to the Cit y Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or se rvices then remaining to be performed by giving written notice to the bidder of such termination, which shall b ecome effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in a ccordance with the term of the contract for all work and/or services satisfactorily performed by the bidder pri or to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold paymen ts to the successful bidder for the purposes of set off until such time as the exac t amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable “cure period” for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City’s notice of default within the allotted cure period, then the City may p roceed to terminate the contract for cause in accordance with this subsection 1.57. 71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving writt en notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the Ci ty. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or se rvices actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contrac t. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities (“items”), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than $50,000. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City’s discretion. SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within three (3) calendar days upon request from the City . The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 – Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink and submitted in both hard copy and electronic PDF format. Cost Proposal Forms submitted in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER CONSIDERED. • TAB 2 - Bid Certification, Questionnaire and Affidavits (Appendix A). The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A), and Bid Bond (if applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. APPENDIX “A” ________________________________________________________________________ Proposal Certification, Questionnaire & Requirements Affidavit ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Solicitation No: 2020-042-AY Solicitation Title: GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE, AND COASTAL AREAS Procurement Contact: Arju Yudasto Tel: (305) 673-7490 #26695 Email: ArjuYudasto@miamibeachfl.gov PROPOSER’S NAME: NO. OF YEARS IN BUSINESS: NO. OF YEARS IN BUSINESS LOCALLY: NO. OF EMPLOYEES: OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS (HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: Except as stipulated in General Condition 36, Proposer agrees: to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all specifications, attachments, exhibits and appendices and the contents of any Addenda released hereto; to be bound, at a minimum, to any and all specifications, terms and conditions contained herein or Addenda; that the Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; that proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; that all responses, data and information contained in the proposal are true and accurate. Name of Proposer ’s Authorized Representative: Title of Proposer ’s Authorized Representative: Signature of Proposer ’s Authorized Representative: Date: APPENDIX A2 - QUESTIONNAIRE AND REQUIREMENTS AFFIDAVIT FORM The purpose of this Proposal Certification, Questionnaire and Requireme nts Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. Attach any requested information. Name of Proposer ’s Authorized Representative: Title of Proposer ’s Authorized Representative: Signature of Proposer ’s Authorized Representative: Date: 1. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates 2. References & Past Performance. Proposer shall attach at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact’s Email and 6) Narrative on Scope of Services Provided. 3. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is “YES,” Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City’s Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City’s Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered employees shall be paid the required living wage rates listed below: 1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less than $13.88 per hour without health care benefits. 2. Effective January 1, 2019, covered employees must be paid a living wage rate of n o less than $11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits. 3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less th an $11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less than$15.00 per hour without health care benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be inde xed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor’s Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a particular year). Proposers’ failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City’s Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/ Any payroll request made by the City during the contract term shall be completed electronically via the City’s electronic compliance portal, LCP Tracker (LCPTracker.net). SUBMITTAL REQUIREMENT: Indicate below that Proposer agrees to the living wage requirement. Failure to agree shall result in proposal disqualification. YES NO 6. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide “Equal Benefits” to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor’s employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the “other” section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as berea vement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Employees with Spouses Firm Provides for Employees with Domestic Partners Firm does not Provide Benefit Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager’s decision is final. Further information on the Equal Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and- procedures/ 7. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. Failure to agree shall result in proposal disqualification. YES NO 8. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City’s e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Receipt Initial to Confirm Receipt Initial to Confirm Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] APPENDIX B ________________________________________________________________________ “No Bid” Form ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached “Statement of No Bid.” The “Statement of No Bid” provides the City with information on how to improve the solicitation process. Failure to submit a “Statement of No Bid” may result in not being notified of future solicitations by the City. Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements ___Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ We do do not want to be retained on your mailing list for future proposals of this type product and/or service. Signature:___________________________________________________ Title:_____________________________________________________ Legal Company Name:____________________________________________ Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Arju Yudasto PROPOSAL # 2020-042-AY 1755 MERIDIAN AVENUE, 3rd FLOOR MIAMI BEACH, FL 33139 APPENDIX C ________________________________________________________________________ Minimum Requirements & Specifications ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1.0 MINIMUM REQUIREMENT Intentionally Omitted. 2.0 SCOPE OF WORK 2.1 SCOPE OF WORK 2.1(a) General Services. The Contractor will perform landscape services at various City of Miami Beach streetscapes, municipal facilities and coastal areas as per the specifications described herein, which include but are not be limited to: mowing, edging, line trimming, irrigation system operation maintenance/repair, litter retrieval and waste disposal, pruning, mulching, weeding, landscape maintenance, pesticide and fertilizer applications, turf management, and replacement of plants as required. The Contractor shall perform services in accordance with Florida maintenance operations and procedures including familiarity with general irrigation systems at the time of bid submittal and the capability of programming all controllers and making irrigation repairs. 2.1(b) Emergency Services. Emergency Services are defined as work that is required in response to a natural or other disaster and shall be based on an as needed basis (per service rate). Pre-qualified vendors in the Emergency Services categories may be contacted on occasion in response to a natural disaster or other disaster at the proposed per se rvice rates. The City reserves the right to exercise its discretion in making the determination as to what time the contract will be activated. ALL WORK SHALL BE COMPLETED IN ACCORDANCE WITH FEMA REGULATIONS AND APPLICABLE ENVIRONMENTAL REQUIREMENTS. All emergency work shall be in compliance with FEMA Policy(s) 9523.11 – Hazardous Stump Extraction and Removal Eligibility and 9580.204 Documenting and Validating Hazardous Trees Limbs and Stumps. Upon notification by the City of Miami Beach, the contractor will provide immediate emergency response to remove obstructions. This will generally take pla ce within 72 hours after a severe weather event. This includes the removal of trees and palms on public property that are in danger of falling over, as well as, pruning, staking and guying salvageable trees and palms as instructed by City staff. The City may request additional work subject to mutual agreement. The cost and expen ses will be submitted to the City for approval in a cost proposal by the Contractor. 2.1(c) CONTRACTOR RESPONSIBILITY TO NOTIFY CITY OF PRIOR DEFICIENCIES- PRIOR TO COMMENCEMENT SERVICES, THE CONTRACTOR SHALL HAVE TWENTY-FIVE (25) DAYS FROM START OF CONTRACT TO THOROUGHLY INSPECT ALL SITES AND REPORT ANY PRESENT DAMAGES OR DEFICIENCIES IN THE LANDSCAPING AND IRRIGATION SYSTEMS FOR EACH INDIVIDUAL SITE. THE CONTRACTOR WILL BE RESPONSIBLE FOR THE INTEGRITY OF THE LANDSCAPE AFTER THIS INITIAL INSPECTION REPORT AND SUBSEQUENT REPAIRS. 2.2 QUALITY OBJECTIVE The City of Miami Beach’s QUALITY OBJECTIVE is to maintain the landscaping on the listed sites in a vigorous, healthy, growing, safe, clean, and attractive condition throughout the year. The quality objective of all services and materials provided by Contractors in accordance with conditions and specifications herein is to maintain and service various listed sites, and to keep them in a healthy, growing, clean and attractive condition throughout the year. A lso, the Contractor shall have at all times sufficient staffing and equipment along with the knowledge and experience to perform all required landscape services found within this contract to meet the Quality Objective. All work shall be performed in accordance with the highest professional maintenance standards and horticultural techniques. Standards and frequencies may be modified from time to time by the Greenspace Management Division Director or designee as necessary to assure proper maintenance to achieve the Quality Objective. 2.3 BID PRICES Bid prices shall include furnishing all labor, machinery, equipment, tools, and means of transportation, disposal (litter and organic waste) supplies, equipment, materials, services and incidentals necessary to provide complete landscape maintenance services as specified herein. The City will not allow the storage of any landscape materials, equipment, or landscape debris on City property or right of ways without prior written authorization by Greenspace Management Division Director or designee. All bid prices shall include providing off -site storage locations for all items used during the execution of this Contract and the Contract or shall bear the cost of all off-site disposal and storage charges. 2.4 SERVICE SCHEDULE The Contractor will adhere to a service schedule provided by the City (see Appendix G) at the start of each fiscal year. The City reserves the right to modify the service schedule frequency with prior written notification to the successful contractor(s) at the unit cost specified by the awarded contractor. 2.5 TRAFFIC MAINTENANCE FOR ALL WORK IN CITY RIGHT OF WAYS (ROW) 2.5(a) The Contractor is required to submit and get approved a Maintenance of Traffic (MOT) plan to the City of Miami Beach’s Right of Way Department and/or the Florida Department of Transportation (FDOT) prior to the start of any ROW work. Contractor MOT plans must be prepared by a Certified Work Zone Traffic Control Safety Specialist and shall be in accordance with the most current FDOT “Manual of Traffic Controls and Safe Practices for Street and Highway Construction, Maintenance, and Utility Operations”. Any modification to the original MOT plan must be subsequently approved by all parties before its implementation. 2.5(b) The Contractor shall at their cost observe all safety regulations per the abov e approved MOT plan at all times during the Contract period including placing and displaying of safety devices, provisions of police to control traffic, etc. as may be nece ssary to conduct the public safely through the project area. 2.5(c) The City of Miami Beach Public Works Department or other City authority has the right of regulate lane closures on city streets. The Contractor shall conform all daily work activities in City right of ways to follow the most current City policy on lane closures. Current policy does not allow lane closures on major thoroughfares between the hours 7:00- 10:00am and 4:00pm-6:00pm on normal business days. 2.6 OTHER CITY RULES AND REGULATIONS AFFECTING CONTRACTOR WORK 2.6(a) The City has a noise ordinance through Code regula ting work hours where power equipment can be used by all City contractors. The Contractor shal l be familiar with the current City noise ordinance and adjust their operations accordingly to maintain the Quality Objective. 2.6(b) As needed, the City of Miami Beach, Right of Way Manager issues moratoriums for right of ways work and other areas whereas the Contractor is ordered not work in that defined area for that time period. The Contractor must comply with this issued moratorium. Contractor’s work may be temporarily reorganized to complete the scheduled services. 2.6(c) No work is to be performed on Federal holidays or weekend days without prior written authorization from the Greenspace Management Division Director or designee. 2.7 CONTRACT LOCATIONS The contract locations of the work referenced herein are: GROUP I – South Beach ROW- Biscayne Bay to the west, Government Cut to the south, Atlantic Ocean to the east, and 34th Street and Alton and 41st Street and Pine Tree Drive as the general northern limits GROUP II – Middle Beach ROW- Alton Road and 63rd Street to the west and north, Collins Avenue from 27th Street to 63rd Street to the east, all of 41st Street and 27th Street and Indian Creek as the general southern limits GROUP III- Miami Beach Causeways- Both causeway entrances to the city (MacArthur and Julia Tuttle) with their adjacent islands and on- and off-ramp swales GROUP IV – North Beach ROW- 63rd Street intersections with Indian Creek and Collins Avenue both northward and westward to the City limits respectively GROUP V – Coastal Areas – Beachwalk and Boardwalk landscaping along with all adjacent street ends and dune maintenance GROUP VI- Lincoln Road Mall- Lincoln Road Mall landscaping from Washington Avenue to West Avenue GROUP VII- South RDA- Commercial and residential areas encompassing Lincoln Road Mall to the south, Alton Road to the west, Collins Canal to the north, and 23rd Street with the Atlantic Ocean to the east GROUP VIII- City Buildings and Maintenance Facilities- City owned buildings and pump stations located at various areas throughout the city. GROUP IX- Parking Lots- City owned parking lots throughout the city. GROUP X- Lot Clearance- City owned lots throughout the city. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 2.8 SITE NAME AND DESCRIPTIONS SOUTH BEACH ROW (GROUP I) SITE # SITE NAME SITE DESCRIPTIONS 1 Southpointe Drive All Southpointe Drive medians from Alton Road curve to circular turnaround next to beachwalk entrance (east of Ocean Drive); all Souhtpointe Drive swales, bump-outs and tree pits on north side of road from Washington Avenue to Collins Avenue and on south side of road from Collins Avenue to circular turnaround next to beachwalk entrance (east of Ocean Drive) 2 Commerce Street ROW and Triangle Commerce Street- all bump-outs and swales from Washington Avenue to Jefferson Avenue; includes the large greenspace triangle forming along the following borders: 1st Street on the north, Alton Road on the west, and Jefferson/Commerce Street on the east and continuing to follow the eastern border down the sidewalk to Southpointe Drive 3 1st Street 1st Street - All right of way bump-outs, medians, swales, and tree pits from Alton Road east to Ocean Drive 4 2nd Street 2nd Street- All right of way swales, bump-outs and tree pits on the north side of street only from Alton Road eastward to the two (2) bump-out swales just west of Washington Avenue and then maintain both sides of the street from the two (2) bump-outs just west of the Washington Avenue intersection eastward to Ocean Drive 5 3rd Street 3rd Street - Michigan Avenue eastward to Ocean Drive, all right of way bump-outs, swales, and tree pits on both sides of street 6 4th Street 4th Street - Alton Road eastward to the coral wall located at the street- end east of Ocean Drive, all right of way bump-outs, swales, and tree pits on both sides of street 7 5th Street 5th Street- MacArthur Causeway underpass area found just west of Alton Road eastward to Ocean Drive including all medians and swales: also includes (3) greenspace areas found on south side of 5th Street- one triangular greenspace east of Washington Avenue intersection and two greenspaces between Collins Avenue and Ocean Drive 8 South Beach Side Streets All bump-outs between Ocean Drive to Washington Avenue from 6th to 15th including all tree pits and bump-outs on Española Way 9 Ocean Drive Ocean Drive - All right of way swales, planters, bump-outs and medians on both sides of the street from South Pointe Drive to 5th Street and on west side of Ocean Drive only from 5th Street to 15th Street 10 Collins Avenue South Collins Avenue -South Pointe Drive to 14th Street, all right of way swales, bump-outs, planters, and tree pits. SOUTH BEACH ROW (GROUP I) SITE # SITE NAME SITE DESCRIPTIONS 11 Washington Avenue Washington Avenue- all medians, bump-outs, and swales on both sides of street from the two (2) medians leading from Southpointe Park (south of Southpointe Drive) northward to 14th Street South including the 3rd Street Plaza (circular and triangular greenspaces on the West side of Washington Ave); also includes entire property of police sub- station located at 225 Washington Avenue 12 Euclid Avenue Euclid Avenue - 3rd to 5th Streets, all right of way swales, bump-outs and tree pits on both sides of the street 13 Meridian Avenue Meridian Avenue - 2nd to 5th Streets, all right of way swales and bump-outs on both sides of the street; large calophyllums trees are excluded from tree maintenance and all other trees are included in tree maintenance 14 Jefferson Avenue Jefferson Avenue- all right of way swales on east side only from Commerce Street to 1st Street and all right of way swales, bump-outs, and tree pits on both sides of avenue from 2nd to 5th Street 15 Michigan Avenue South Michigan Avenue - 2nd to 5th Streets, all right of way swales and bump-outs on both sides of the street; includes small strip of greenspace near school gate entrance inside sidewalk 16 Lenox Avenue Lenox Avenue - 4th to 5th Streets, all ROW swales, bump-outs and tree pits on both sides of the street 17 Alton Road South Alton Road- All medians along Alton Road from South Pointe Drive northward to Michigan Avenue; only the east right of way swales from South Pointe Drive to 5th Street; all swales, bump-outs, tree pits on both sides of the street and all bump-outs, medians, and greenspace areas adjacent to all Alton Road sides streets from 5th Street northward to Michigan Avenue (excluding Baptist Hospital landscaping) that are attached to the main Alton Road irrigation system; also includes (2) large triangular greenspaces on the west side of Alton Road: one encompassed by Alton Road, Sunset Drive, and 20th Streets and other encompassed by Sunset Drive, 20th Street, and North Bay Road 18 5th Street Retail Center Northeast corner of Alton Road and 5th St include all landscaping, planters, trees and palms for the following areas: frontage along the north side of 5th Street - west of Lennox Ave; east and west sides of Lenox Avenue and the median on Lenox Avenue from 5th Street to 6th Street, including the bump-outs on the northeast and northwest corners of 6th Street and Lenox Avenue, both sides of 6th Street from Lenox Avenue to Alton Road 19 Espanola Way District All streetscaping along Espanola Way from Washington Avenue to Euclid Avenue and on Pennsylvania Ave from 15th Street south to and including the cul-de-sac median at the dead end circle at Drexel Avenue near school SOUTH BEACH ROW (GROUP I) SITE # SITE NAME SITE DESCRIPTIONS 20 Flamingo Neighborhood All irrigated swales and bump-outs from 7th Street north to 9th Street and from Pennsylvania Avenue west to Meridian Avenue and the landscaping at Pennsylvania Plaza at Washington Ave; includes all bump-outs immediately west of Meridian Avenue intersections that are part of the intersection landscape design 21 11th Street 11th Street- all bump-outs, swales, and planters from Alton Road eastward to Washington Avenue; includes all bump-outs immediately to the south of 11th Street at Lenox, Michigan, Jefferson, Meridian, Euclid, and Pennsylvania Avenues and all bump-outs immediately to the north of 11th Street at Meridian, Euclid, and Pennsylvania Avenues 22 Michigan Avenue North 12 bump-outs on the east side of Michigan Avenue between 12th and 14th Street (west side of Flamingo Park) 23 West Avenue South West Avenue- all bump-outs and swales on the east side of West Avenue from 5th to 8th Street 24 10th Street 10th Street- All swales and bump-outs from Alton Road westward to bayside street end west of West Avenue (pump-station area) 25 14th Street 14th Street- All swales and bump-outs from Alton Road westward to bayside street end west of West Avenue (pump station area) 26 Bay Road South All irrigated swales and bump-outs on Bay Road from 14th Street north to Lincoln Road 27 Lincoln Road Street Ends Includes (3) three greenspace areas from greenspace to seawall at the following bayside street ends: Bay Road, Lincoln Road, and Lincoln Lane- all street ends are in within the immediate vicinity of each other 28 West Avenue North West Avenue- All swales and bump-outs from Lincoln Road to 17th Street; includes all swales on both sides of the road from the 17th Street and West Ave intersection west to the Bay Road and Dade Boulevard intersection including bridge itself; triangular greenspace at northwest corner of 17th Street and West Avenue 29 Venetian Causeway Four medians located within the Rivo Alto Island (2 on south side of Venetian Causeway and 2 on north side of Venetian Causeway); includes hurricane evacuation easement greenspace between 444 & 445 Rivo Alto Drive on bay front; includes the entire parking lot swales and bump-outs on north side of the Venetian Causeway across the street from Belle Island Park 30 West Dade Boulevard- South All right of way greenspace areas on the south side of Dade Boulevard from the Venetian Causeway bridge to Alton Road with the inclusion of both sides of the bridge between Belle Island and Purdy Avenue and bridge south along West Avenue SOUTH BEACH ROW (GROUP I) SITE # SITE NAME SITE DESCRIPTIONS 31 West Dade Boulevard- North All right of way greenspace areas on north side of Dade Boulevard from Bay Road to Alton Road including triangular greenspace at intersection of Bay Road and Dade Boulevard and greenspace on northwestern corner of Dade Boulevard and Alton Road 32 Purdy Avenue All medians and bump-outs on Purdy Avenue from Dade Boulevard north to 20th Street 33 17th Street ROWs All ROW medians and bump-outs from Lincoln Road North to 17th Street from Meridian Avenue to Lenox Avenue 34 19th Street and Jefferson Avenue Northwest corner street end at 19th Street and Jefferson Avenue 35 East Dade Boulevard North side of Dade Boulevard from Prairie Avenue to 23rd Street intersection to include Miami Beach High School swale from back of curb to wide sidewalk near building and/or to bus lanes along with the lift station area at corner of Prairie Avenue; south side of Dade Boulevard from Alton Road to Meridian Avenue including th e entire Meridian Avenue bridge to other side of Collins Canal and all concrete medians located within the Meridian Avenue intersection 36 Prairie Avenue Prairie Ave east ROW from Dade Boulevard north to end of Miami Beach High School property fence line at 2400 Prairie Avenue plus the one triangular median and one circular median at Prairie Avenue and 28th Street 37 Pine Tree Drive South All medians on Pine Tree Drive only from 23rd Street to 27th Street and to also include four (4) triangular medians found on east side of road at the following intersections: 33rd Street, 35th Street, 40th Street, and Flamingo Drive with statue and one (1) greenspace median at southwest corner of 41st Street with fountain 38 28th Street Pump Station All landscaping on the triangular median located at the intersection of Sheridan Avenue Pine Tree Drive and 28th Street, directly across the street (Sheridan Ave) from the Scott Rakow Youth Center; includes center greenspace area bordered by 28th Street, Pine Tree Drive and Flamingo Drive 39 Lake Pancoast Streetscape Greenspace medians, swales and bump-outs on West 24th Street from Pine Tree Drive to Flamingo Drive West 24th Street circular greenspace median at 24th Street and Flamingo Drive and all bump- outs, greenspace ROW swales along the east and west sides of 24th Terrace and Lake Pancoast Drive from West 24th Street ending at West 25th Street; also includes swale up against residential wall along Flamingo Drive and Lake Pancoast Drive (long half circle area) SOUTH BEACH ROW (GROUP I) SITE # SITE NAME SITE DESCRIPTIONS 40 Pancoast Pedestrian Bridges Two (2) entire pedestrian bridge areas: one, south side of the pedestrian bridge at Lake Pancoast Drive north of 2395 Lake Pancoast Drive and south side of the pedestrian bridge on Collins Avenue and, two, Flamingo Drive and 28th Street pedestrian bridge which includes greenspace swales on both sides of footbridge on Flamingo Drive across from 2850 Flamingo Drive 41 Sunset Islands #3 & #4 Entrance to Sunset Islands #3 & #4: all medians, swales and 4 greenspaces north of entrance plus two bridges found in area 42 23rd St. Street End 23rd Street end pump station, west of Bay Road, greenspace to seawall 43 Sunset Islands #1 & #2 Entrance to Sunset Islands #1 & #2: all swales along both sides of 29th Street from Bay Road and triangular median west of bridge at the intersection of West 29th Street, North View Drive and Lake Avenue plus two bridges found on the island 44 Alton Road Middle Alton Road medians from bottom of curb to top of curb from Michigan Avenue northward through the north side of the bridge found just north of Chase Avenue intersection along with its abutments; inclu des two greenspaces on the west side of Alton Road on both the north and south sides of 29th Street 45 34th Street and Chase Avenue Large triangular median at 34th Street & Chase Avenue MIDDLE BEACH ROW (GROUP II) SITE # SITE NAME SITE DESCRIPTIONS 1 Garden Avenue Street End Garden Avenue street end south of 34th Street 2 39th Street West 39th Street west right of way from Garden Avenue to Meridian Avenue 3 Barry St. and Meridian Ave. Barry Street and Meridian Avenue street end greenspace on the south side of the intersection 4 41st Street Pump Station Entire greenspace City property surrounding pump station at southwest corner of 41st Street and Alton Road; to road's edge on north and east side, driveway on south side, and back of station on west side 5 41st Street /Arthur Godfrey Road All streetscape plantings, bump-outs, trees and palms along the rights of way and intersections on 41st Street from east side of Indian Creek bridge west to Alton Road parking lot islands at 41st Street and Alton Road; the northern and southern limits include all side streets' landscaping up to the respective alleys behind all buildings along 41st Street 6 Alton Road North Alton Road medians from bottom of curb to bottom of curb from North of 43d Street to 63rd Street including entire two bridges at 51st Street and 63rd Streets; also includes triangular greenspace on northeast side of 43rd Street, the northeast swales from resident's driveway to street at 47th Street, the center triangle and northeast corner gree nspaces at 51st Street, and three (3) areas at the Lakeview Drive intersection: the northwest corner swale, northeast corner right of way strip, and both bridge approaches and swales on the southern side 7 48th St. Street End Greenspace street end at North Bay Road street end north of 48th Street from street to seawall 8 North Alton Greenspaces Includes all (5) five greenspaces all near where Alton Road turns into 63rd Street: northeast triangle swale corner of Alton Road and 62nd Street, southwest corner of Alton Road and 63rd Street, northwest corner of North Bay Road and Alton Road, southwest corner triangle at North Bay Road and La Gorce Drive, and northeast triangular area at North Bay Road and 63rd Street 9 42nd Street All bump-outs and swales on the north and south sides of 42nd Street from Prairie Avenue east to Pinetree Drive 10 Nautilus Drive All landscaping in the bump-outs and medians along 42nd Street from the southeast corner of Michigan Avenue east to Meridian Ave nue, including the planters on Jefferson Avenue at the intersection of 42nd Street; also includes two (2) pump station triangle greenspaces at Nautilus Drive: one at Nautilus Court intersection and one at 44th Street intersection 11 Muss Park Triangular greenspace median at Chase Avenue and Prairie Avenue at 44th Street across from Muss Park MIDDLE BEACH ROW (GROUP II) SITE # SITE NAME SITE DESCRIPTIONS 12 47th Street Bridge Bridge approach greenspace area; three sides including greenspace areas on north side of bridge; includes triangular concrete median west of bridge located at intersection of 47th Court and 48th Street 13 Lakeview Neighborhood Includes three (3) greenspace areas: Cherokee Avenue street end (south of Lakeview Drive) from street to seawall, southwest corner triangular swale of 51st Street & Lakeview Drive, and the entire right of way on the north side of 51st Terrace from Cherokee Avenue to Lakeview Drive (south of golf course fence line) 14 Pine Tree Drive North All medians along Pine Tree Drive from 45th Street north to 63rd Street from bottom of curbing to bottom of curbing on all sides including two triangle greenspace medians at 46th Street; includes entire bridge on Pine Tree Drive from 49th Street to 51st Street and 60th St. street end from road to seawall 15 Pine Tree Pump Station Greenspaces surrounding pump station located on the triangular median on the east side of West 51st Street & Pine Tree Drive; greenspace on corner swale area with pump station and the concrete triangular median across pump station #15, north of 51st Street where Pine Tree Drive and La Gorce Drive meet 16 La Gorce Drive All medians along La Gorce Drive from 51st Street north to West 63rd Street from bottom of curbing to bottom of curbing on all sides 17 63rd Street Bridge Areas Swale on north side of 63rd Street from Pine Tree Drive to bridge and greenspace on southeast corner of 63rd Street and Pine Tree Drive from road to seawall; includes both bridges in their entirety on 63rd Street from Pine Tree Drive to Indian Creek Drive 18 Allison Island Island North of 63rd Street and west of Indian Creek Drive; entrance plantings on right of way, guardhouse, and all median plantings, trees and palms from the south end to the north end of the island. 19 Middle Beach Bump-outs All bump-outs along and between Collins Avenue and Indian Creek Drive between 26th Street to the north side of 42st Street; including greenspace by bus bench area along canal at 40th Street. 20 Indian Creek Drive South Indian Creek Drive 41st to 44th Street: one triangular median and two center medians along Indian Creek Drive from 41st Street north to 44th Street. 21 Collins Avenue Middle All center medians along Collins Avenue from bottom to the top of curbing, including all concrete medians between Collins Avenue and the service lanes medians and chops from 41th Street north to 6 0th Street including the following four (4) sites on the west side of Collins Avenue adjacent to the bay from street to water's edge: 41th Street to 44th Street, directly across the 46th Street parking lot, directly across Fire Station 3 and its municipal parking lot, and the greenspace area next to lift station starting at 5330 Collins Avenue to 55th Street across the street from the Carriage House Condominium MIDDLE BEACH ROW (GROUP II) SITE # SITE NAME SITE DESCRIPTIONS 22 63rd Street ROW 63rd Street from Collins Avenue to Indian Creek Drive including both rights of way swales plus landscaping at all intersections and medians MIAMI BEACH CAUSEWAYS (GROUP III) SITE # SITE NAME SITE DESCRIPTIONS 1 MacArthur Causeway From Alton Road west to the City of Miami city limits and from high tide water line on the north side to the high tide water line on the south side and including: all medians, rights of way and the bridge abutments and medians at Alton Road interchange, including large planting under the fly-over on to Alton Road northbound and northwest corner of West Ave & 5th Street up to and including north side bridge approach to MacArthur Causeway 2 Hibiscus Island Greenspace median encompassing the Hibiscus Island welcome sign; includes both the bridge and adjacent eastern swale from South Hibiscus Drive south to Palm Island Park along Fountain Street and hurricane evacuation easement which is the greenspace at the west point of the island adjacent to house #441 3 Palm Island Entrance median and swales; circular fountain median; median on Fountain Drive north of the fountain and all medians to the east and west of the fountain including the cul-de-sac medians at the east and west end of the island Include hurricane evacuation point which is a greenspace at the west point of the island; also includes the bridge north of MacArthur Causeway on Fountain Street 4 Star Island Star Island entrance median and rights of way north and south of the entrance/guard house areas including bridge north of MacArthur Causeway on Bridge Road 5 Terminal Island Located on Terminal Island northwest of the gate to the Coast Guard Station/Fleet Maintenance, includes the hedge and queen palms east of the entrance and along the east side of the roadway in to Ci ty of Miami Beach Fleet Management 6 Julia Tuttle Causeway From Alton Road west to the City of Miami city limits and from high tide water line on the north side to high tide water line on the south side, including: the “Welcome to Miami Beach” sign, all medians, both right of ways, all bridge abutments, highway exit and entry ramps and interchange greenspaces; north to the entrance of Mount Sinai Hospital and South to 34th Street 7 Julia Tuttle- Alton Exchange Alton Road medians from bottom of curb to top of curb; from north end of Chase Avenue bridge on Alton Road northward to south side of 43rd Street including the “Business Loop” from just north of the Chase Avenue bridge and continuing northward to south of 43rd Street until it re -merges with Alton Road just south of Mount Sinai Hospital the Alton Rd bypass, including all interchanges with the Julia Tuttle Causeway. NORTH BEACH ROW (GROUP IV) SITE # SITE NAME SITE DESCRIPTIONS 1 Collins Avenue North Collins Avenue from 6300 block north to the 7500 block, including all streetscape plantings, palms and bump-outs on east and west rights of way plus (3) three vacant lots on the west side of Collins Avenue from the top of curbing on Collins Avenue west to the east side of the alley at 82nd Street, 85th Street, and 86th Street 2 North Beach Public Access Beach access areas of Ocean Terrace, east side of Collins Avenue to the beach from 69th Street north to 75th Street 3 Ocean Terrace District 73rd Street to 75th Street from Collins Avenue east to Ocean Terrace parking area. All planters, palms, rights of ways, swales, and medians along the east and west sides of the parking area from 73rd Street to 75th Street and east to the coral rock wall and including sidewalk planters on the west side and the beach shower area on the spoil immediately south of 73rd Street 4 75th Street Library Northeast corner of Collins Ave and 75th Street, entire property 5 76th Street All swales on 76th Street east of Collins Avenue including street end 6 Harding Avenue All swales and bump-outs on both sides of street along Harding Avenue from 87th Terrace southward to 73rd Street (bump-outs are not irrigated and feature ornamental peanut groundcover and crape myrtle trees); includes all landscaping surrounding "Miami Beach Welcome Sign" on the southeast corner of 87th Street and Collins Avenue 7 Indian Creek Drive North All medians and swale plantings from 63rd Street north up to and including the first median north of Abbott Avenue on Indian Creek Drive; includes two (2) triangular greenspace swales at Indian Creek Drive at 67th Street and Abbott Avenue respectfully and all swales. streetscape plantings, and planters in store fronts 8 Shane Rowing Center 6500 Indian Creek Drive, all greenspace surrounding building. 9 71st Street 71st Street- all swales on both sides of the street and medians from the coral rock wall east of Collins Avenue westward to Bay Drive including the northeast and southwest bridge embankment around pump station; includes the entire bridge on 71st Street between Bay Drive and Bonita Drive and small triangular greenspace at southeast corner of Bay Drive and Normandy Drive 10 Byron Carlyle Theater 500 71st Street; all swales and planting surrounding the building. 11 Indian Creek Street Ends Includes three (3) street ends from street to seawall: Indian Creek Drive north of 71st Street, Bonita Drive south of 71st Street, and Bonita Drive north of 71st Street- all street ends are within immediate vicinity of each other NORTH BEACH ROW (GROUP IV) SITE # SITE NAME SITE DESCRIPTIONS 12 North Beach ROW All ROW, bump-outs, and medians along Dickens Avenue from 72 Street north to Tatum Waterway and then Tatum Waterway from 77th Street north to 81th Street 13 73rd Street Medians All center medians on 73rd Street from Harding Avenue west to Dickens Avenue (across from North Shore Park Youth Center) 14 Wayne Avenue and Michael Street Greenspace at the corner of Wayne Avenue and Michaels Street by foot-bridge including the entire foot bridge itself 15 75th Street Water Tanks Facility Greenspace within 75th Street and Dickens Avenue corner by Water Tanks Facility 16 77th Street Landscaping 77th Street- all swales and bump-outs from Collins Avenue westward to Hawthorne Avenue including bump-out north of 77th Street at Tatum Waterway Drive, the entire bridge between Tatum Waterway Drive and Bayside Lane, the entire walkway behind Biscayne Elementary School along the waterway and reverting back to 75th St. street end, and Bayside Lane's eastern right of way area from 77th Street southward to end of road 17 Crespi Boulevard Crespi Boulevard- all swales from Hawthorne Avenue northward to 86th Street excluding all residential swales and including triangular median at Hawthorne Avenue intersection 18 81st Street Pedestrian Bridge Small greenspace at pedestrian bridge on the east side of Crespi Boulevard at 81st Street and both sides of sidewalk behind residential building and bridge approach to include greenspace on other side of canal on west side of Tatum Waterway; also includes concrete median at the intersection of Tatum Waterway Drive and Byron Avenue 19 85th Street and Crespi Boulevard Bridge 85th Street at Crespi Blvd northwest, southwest, northeast, and southeast sides of bridge approach. 20 81st Street and Hawthorne Avenue Street end at 81st Street and Hawthorne Avenue including lift station and vacant greenspace to the north 21 Biscayne Pointe Island All ROW bump-outs, medians, and swales at guardhouse entrance from Hawthorne Avenue to South Biscayne Pointe Road and Noremac Avenue intersection including western small triangular median and adjacent landscaped swale area; two triangular medians at Daytona Road at South Biscayne Pointe Road and Cleveland Road at North Biscayne Point Road NORTH BEACH ROW (GROUP IV) SITE # SITE NAME SITE DESCRIPTIONS 22 Biscayne Pointe Bridges Weed removal at all bridges from the bottom of one side to the bottom of the opposite at Henedon Avenue, Noremac Avenue, Cleveland Road, and Daytonia Road 23 Stillwater Guardhouse All landscaping immediately surrounding the Stillwater Community guardhouse including two (2) medians at the north gate entry and one (1) median at the south gate entry; also includes long triangular greenspace leading to Stillwater at Hawthorne Avenue between 83rd Street and 84th Street 24 Bay Drive North All medians and swales on Bay Drive from South Shore Drive south to Normandy Waterway Bridge including bridge embankment, also includes northwest corner greenspace at Bay Drive at 71st Street 25 Marseille Drive All swales and bump-outs on both sides of Marseilles Drive from Bay Drive west to Rue Notre Dame and then also all swales and bump- outs on both sides of Marseille Drive from Trouville Esplanade west to Verdun Drive (from Rue Notre Dame west to Trouville Esplanade is not to be done) 26 Calais Drive All right of way swales and bump-outs on Calais Drive from Rue Bordeaux Drive west to Biarritz Drive 27 Normandy Isle Monument Fountain Two triangular center medians located on 71st Street and Normandy Drive just west of Bay Drive 28 Normandy Business District Normandy Business District - all ROW swales and bump-outs including streetscape and palms located along 71st Street and Normandy Drive from Bay Drive west to Rue Notre Dame; on Rue Vendome between 71st Street and Normandy Drive; the bump-outs on Mai Monides Street from Rue Notre Dame to Versailles Court 29 Y & U ROWs All bump-outs, medians, swales and greenspaces, South of 71st Street along Bay Drive, Biarritz, Rue Versailles, Brest Esplanade, Rue Vendome, approximately 85 bump-outs and medians (one greenspace is a designated dog park) 30 Rue Versailles Rue Versailles- all swales and bump-outs along Rue Versailles from Normandy Drive south to the street end by water including stree t ends at Bay Drive on west side Rue Versailles and Biarritz Drive on west side of Rue Versailles; also includes streetscapes from Normandy Drive to Marseille Drive 31 Rue Notre Dame Rue Notre Dame- all swales and bump-outs from the north street end (one block north of Marseille Drive) seawall southward to south street end (south of Bay Drive) seawall on both sides of road 32 Rue Bordeaux Street End Street end at Rue Bordeaux south of Bay Drive from street to seawall NORTH BEACH ROW (GROUP IV) SITE # SITE NAME SITE DESCRIPTIONS 33 Trouville Esplanade All medians and street ends, on Trouville Esplanade from the north street end (north of Calais Drive) seawall southward to the south street end (south of Bay Drive) seawall 34 Rue Granville All swales and bump-outs along Rue Granville from the north street end (north of Calais Drive) seawall southward to the south street end (south of Bay Drive) seawall 35 Verdun Drive All swales and bump-outs along Verdun Drive from Calais Drive to Normandy Drive 36 Biarritz Drive All swales and bump-outs from Rue Granville north to 71st Street. 37 Bay Drive West All swales and bump-outs on Bay Drive from Calais Drive south to Rue Granville including the street end, north of Calais Drive 38 71st Street Entrance Areas At west City limit, center median at 71st Street/Normandy Drive west of Bay Drive; triangle median with "City Welcome Sign" east of Bay Drive; includes two (2) greenspaces at southeast corner of 71st Street and Biarritz Drive, bus stop area and its eastern swale, and one triangular area at the northwest corner of 71st Street and Biarritz Drive behind gas station 39 Biarritz Drive Bridge All ROW swales both sides of Biarritz Drive, north and south bridge approaches from Calais Drive north to South Shore Drive 40 South Shore Drive South Shore Drive- street end west of Biarritz Drive from street to seawall and all landscaped right of ways, swales, and bump-outs from Bay Drive/North Shore west to gate on Ray Street including bump- outs on the northwest, southwest corners (by gate) and southeast corner of Ray Street and South Shore Drive 41 Normandy Shores Street Ends- South All streets end south of South Shore Drive to water including turf and palms at Jones Street, Hagen Street, and Ray Street 42 North Shore Drive All ROW and bump-outs on North Shore Drive from South Shore Drive north to Fairway Drive on the east and west swales including the narrow strip (ornamental peanut) between the on-street parking and the soccer field 43 Fairway Drive All greenspace swales on the southwest and northeast corners of Fairway Drive and North Shore Drive; including street end on Fairway Drive, east of North Shore Drive 44 North Shore Triangle Triangular median at the intersection of Biarritz Drive, North Shore Drive, and Fairway Drive 45 Normandy Shores Street Ends- North All street ends north of North Shore Drive to water including turf and palms at Sarazen Street, Mitchell Street, and Vardon Street COASTAL AREAS (GROUP V) SITE # SITE NAME SITE DESCRIPTIONS 1 Sunrise Plaza Pedestrian Connection Greenspace area east of South Pointe Drive East street end at cul-de- sac; north and south sides of the paved pedestrian walkway including all coastal plantings and palm trees; also includes greenspace on 1st Street east of Ocean Drive from street end eastward to the Beachwalk 2 Beachwalk - South Beach The Beachwalk is located along the west edge of the Dunes westward to the adjacent private buildings' property lines. Beachwalk- South Beach begins at South Pointe Drive northward to the 5th Street and resumes at the north boundary of Lummus Park at 14th Street and further continues northward to the south edge of the raised Boardwalk at 23rd Street and Collins Avenue; includes all dune crossovers adjacent to t he walking surface in all locations and all street ends (Collins Avenue to the Beachwalk) only from 14th Street to 23rd Street 3 Il Villaggio and Beachwalk Easement South easement of Il Villaggio Condominium 1455 Ocean Drive, north side of Beachwalk to the Il Villaggio wall including all shrubs, trees and turf from Ocean Drive east 4 Spoils- South Beach The spoil areas are all located between the coral rock wall and the ro ped dunes (protected areas). The South Beach spoils are located adjacent to Lummus Park (Ocean Drive- 5th Street to 15th Street) and adjacent to the Boardwalk are located at 20th Street parking lot (2000 Collins Avenue) 5 Dunes- South Beach Dunes are from the eastern edge of the Beachwalk to the ocean from Government Cut to 5th Street and 14th Street to 23rd Street (5th Street to 14th Street is maintained by Miami Dade County) 6 Boardwalk Street Ends Located along the east edge of the dune from the nort h edge of the at grade Beachwalk at 24th Street and Collins Avenue; North to 46 th Street, end of the raised boardwalk; includes all street-ends (Collins Ave. to the Boardwalk) from 23rd Street to 43rd Street landscaping, ramps/entrances and dune crossovers. 7 Middle Beach Recreation Corridor (MBRC) The beachwalk is located along the west edge of the Dunes westward to the adjacent private buildings' property lines from 45th Street north to 63th Street 8 Spoils- Middle Beach The spoil areas are located between the coral rock wall and the roped dunes (protected areas). The Middle Beach spoils are adjacent to the Boardwalk are located at 35th St Parking Lot (3500 Collins Ave) including restroom facility and 46 Street Parking Lot (4600 Collins Avenue) 9 Dunes- Middle Beach Dunes are from the eastern edge of the beachwalk to the ocean from 23rd Street northward to 63rd Street including all dune crossovers COASTAL AREAS (GROUP V) SITE # SITE NAME SITE DESCRIPTIONS 10 North Beach Recreational Corridor (NBRC) The at-grade walk along the West edge of the dune beginning on the spoil at the 64th Street parking lot and extending north to the termination at 79th Street. Excludes the parking lot and adjacent greenspace known as Ocean Terrace between 73 rd and 75th Street. although the NBRC irrigation system located east of the coral rock wall between 73rd and 75th is included. Contract area landscape maintenance includes all green space on public lands west of the walk (excluding spoil at Band Shell Park) and to the sand fence east of the walk. Irrigation system maintenance extends east of the sand fence to the toe (bottom west side) of the dunes. There are no street-ends included. 11 Dunes- North Beach Dunes are from the eastern edge of the beachwalk to the ocean from 64th Street to 87th Streets including all dune crossovers LINCOLN ROAD MALL (GROUP VI) SITE # SITE NAME SITE DESCRIPTIONS 1 Lincoln Road Mall Lincoln Road from Washington Avenue west to West Avenue; all medians, planters, and trees- also including all medians, planters, bump- outs, swales, and trees from Lincoln Lane South to Lincoln Lane North on Drexel, Pennsylvania, Euclid, Jefferson, Michigan, and Lenox Avenues- SOUTH RDA ROW (GROUP VII) SITE # SITE NAME SITE DESCRIPTIONS 1 Dade Boulevard Canal East North of Dade Boulevard Canal along Dade Boulevard from the Meridian Avenue intersection to the 23rd Street intersection as Dade Boulevard transitions to Pine Tree Drive. 2 Washington Avenue RDA All Washington Avenue medians, ROW swales, and tree pits from 14th Street north to Dade Boulevard 3 Lincoln Road East Swales and medians along Lincoln Road from Collins Avenue to Washington Avenue; includes beachwalk entrance from street end to beachwalk 4 17th Street to 22st Street ROWs 17th, 18th, 19th and 21st Streets - Washington Avenue east to Collins Avenue, all right of way swales, bump-outs and tree pits; 20th Street only from Washington Avenue to Collins Avenue north ROW bump-outs only from sidewalk to bottom of the curb and 22rd Street from Park Avenue east to Collins Avenue only the north right of way and its tree pits 5 James Avenue James Avenue from Lincoln Road north to 19th Street; swales, all ROW bump-outs, and tree pits 6 Liberty Avenue ROW Liberty Avenue - 19th -20th Street bump-outs; 22nd St north to 23rd Street east and west side ROW tree pits; including tree pits on the west side of Liberty Ave north of 23rd Street to the street's end; includes entire Liberty Avenue pedestrian bridge and the greenspaces on both the Liberty Avenue and Flamingo Drive sides of the bridge 7 Washington Court Washington Court and 22nd Street from Washington Ave to Park Ave; all ROW swales, bump-outs and canal bank on North side. 8 The Fillmore Theater Northwest corner of Washington Avenue and 17th Street; includes the parking lot island outside of the rear of the property where automatic gate is located 9 555 17th Street 555 17th Street- All greenspace surrounding building. 10 City Hall 1700 Convention Center Drive; entire property and ROW 11 Miami Beach Botanical Garden 2000 Convention Center Drive west side of Convention Center Drive just south of Dade Boulevard swale only from curb to fence across street from Miami Beach Convention Center 12 Lincoln Lane North Lincoln Lane North -Pennsylvania Ave east to Washington Avenue CITY BUILDINGS AND MAINTENANCE FACILITIES (GROUP VIII) CITY BUILDINGS- LINE 1 SITE # SITE NAME SITE DESCRIPTIONS 1 6th Street Community Center 833 6th Street, entire property and right of way 2 Police Station and Old City Hall 1100 Block of Washington Ave- all Landscape and planters surrounding the Miami Beach Police Station and Old City Hall building excluding the parking garage. 3 Fire Station I 1051 Jefferson Avenue, entire property and right of way 4 Property Management 1833 Bay Road, entire property and right of way 5 Fire Station II 2300 Pinetree Drive; entire property and right of way 6 Fire Station III 5303 Collins Avenue; entire property and right of way 7 Fire Station IV and Police Sub Station 6860 Indian Creek Drive, all greenspace surrounding building plus 69th Street and Indian Creek Drive, all greenspace surrounding building 8 Log Cabin 8128 Collins Avenue; entire block including all areas inside fenced in area CITY BUILDINGS- PUBLIC HOUSING- LINE 2 SITE # SITE NAME SITE DESCRIPTIONS 1 London House Apartments 1965 and 1975 Washington Avenue, entire property and right of way 2 Neptune Apartments 1632 Meridian Avenue, entire property and right of way 3 Lottie Apartments 530 75th Street, entire property and right of way 4 Madeleine Village 7861 and 7871 Crespi Boulevard, entire property and right of way 5 Barclay Plaza 1940 Park Avenue CITY BUILDINGS AND MAINTENANCE FACILITIES (GROUP VIII) PUMP STATION FACILITIES- LINE 3 SITE # SITE NAME SITE DESCRIPTIONS 1 Pump Station 36 840 East Dilido Drive, entire easement and right of way 2 Pump Station 37 61 East Dilido Drive, entire easement and right of way 3 Pump Station 38 435 East San Marino Drive, entire easement and right of way 4 Pump Station 39 8 West San Marino Drive, entire easement and right of way 5 Pump Station 43 2299 Sunset Drive, entire easement and right of way 6 Pump Station 44 1400 West 21st Street, entire easement and right of way PARKING LOTS* (GROUP IX) * All site descriptions for Parking Lots are entire property and right of way a reas. Only lot numbering and addresses are given below. SITE # PARKING LOT SITE ADDRESSES P1 Southpointe Park- Public Parking Area P2 Southpointe Drive and Ocean Drive P3 Washington Avenue and Commerce Street W-S P4 100 Block of Washington Avenue P5 4th Street and Alton Road P9 11th Street and Jefferson Avenue P10 15th Street and Michigan Avenue (Softball Lot) P11 6th Street and Meridian Avenue P12 9th Street and Washington Avenue P13 10th Street and Washington Avenue P14 6th Street and Collins Avenue (Council Towers South) P15 1000 Block of Collins Avenue (Council Towers North) P16 13th Street and Collins Avenue W-S P17 13th Street and Collins Avenue (North Surface Lot) P18 Lincoln Lane South and Meridian Avenue P19 Lincoln Lane South and Jefferson Avenue E-S P20 Lincoln Lane South and Jefferson Avenue W-S P21 Lincoln Lane South and Michigan Avenue P22 Lincoln Lane South and Lenox Avenue P23 16th Street and West Avenue P24 17th Street and West Avenue P25 Lincoln Lane North and Lenox Avenue W-S P26 Lincoln Lane North and Lenox Avenue E-S P27 Lincoln Lane North and Meridian Avenue P29 17th Street and Convention Center Drive P33 19th Street and Meridian Avenue (Holocaust Memorial) P45 18th Street and Purdy Avenue P46 Purdy Boat Ramp P49 21st Street and Collins Avenue P51 23rd Street and Liberty Avenue E-S P55 27th Street and Collins Avenue P56 34th Street and Collins Avenue P57 35th Street and Collins Avenue P58 40th Street and Royal Palm Avenue P59 40th Street and Prairie Avenue P60 40th Street and Chase Avenue PARKING LOTS* (GROUP IX) * All site descriptions for Parking Lots are entire property and right of way areas. Only lot numbering and addresses are given below. SITE # PARKING LOT SITE ADDRESSES P61 41st Street and Alton Road P62 42nd Street and Jefferson Avenue P63 42nd Street and Royal Palm Avenue P64 47th Street and Pine Tree Drive P71 46th Street and Collins Avenue P72 53rd Street and Collins Avenue P80 71st Street and Byron Avenue P81 64th Street and Collins Avenue P82 65th Street and Indian Creek (Marina) P83 69th Street and Harding Avenue E-S P84 71st Street and Harding Avenue W-S P85 71st Street and Carlyle Avenue S-S P86 71st Street and Bonita Drive- S-S P87 71st Street and Bay Drive- S-S P88 Normandy Drive and Rue Versailles P89 Normandy Drive and Bay Drive- N-S P90 71st Street and Bonita Drive- N-S P91 72nd Street and Carlyle Avenue P92 72nd Street and Collins Avenue P93 73rd Street and Dickens Avenue P106 75th Street and Collins Avenue P107 79th Street and Collins Avenue P108 80th Street and Collins Avenue P109 83rd Street and Collins Avenue P110 85th Street and Abbott Avenue P111 84th Street and Collins Avenue P112 87th Street and Collins Avenue G1 7th Street and Collins Avenue Garage G2 12th Street and Drexel Avenue Garage G3 13th Street and Collins Avenue Garage G4 16th Street and Collins Avenue (Anchor Garage) G5 17th Street and Meridian Court Garage G6 42nd Street and Sheridan Avenue Garage G7 1755 Meridian Avenue Garage (City Hall Garage) G9 17th Street and Pennsylvania Garage (Penn Garage) G10 1900 Bay Road Garage 2.9 CONTRACTOR REPORTING REQUIREMENTS, FINAL MONTHLY MAINTENANCE SERVICE REPORTS AND PESTICIDE APPLICATIONS 2.9(a) MONTHLY MAINTENANCE SERVICE REPORTS FOR INVOICING-The Contractor shall submit to the Greenspace Management Division Director or Designee a final monthly maintenance report of their performance for the preceding month, under terms of the Con tract, for invoicing purposes. These reports shall be no later than the fifth (5th) day of each month following the month in which services were performed. Failure to do so shall result in delay of payment until this requirement is fulfilled. All service records will be completed in a format which is to be approved by the City. 2.9(b) PESTICIDE APPLICATIONS- The Contractor shall notify City staff in writing of any pesticide applications performed under this Contract within 48 hours of said application . The written report shall at a minimum include the following: name of pest which is expected to be controlled, common name of chemical, scientific name of chemical, date, time, name of applicator, amount of chemical used, and the application method used. 3.0 STANDARDS AND OTHER REFERENCES 3.1 EMPLOYEE STANDARDS 3.1(a) CONTRACTOR EMPLOYEES- The Contractor shall employ sufficient personnel trained and competent to perform the work specified herein to maintain the Quality Objective. 3.1(b) WORKER DOCUMENTATION AND CONTRACTOR PERSONNEL- The Contractor shall be United States citizens or in possession of appropriate documentation permitting the employees to work in Dade County. The Contractor may upon request submit all employees to a background check assigned to this contract at no cost to the City, in compliance with local, state, and federal laws. The background check shall be completed by the City of Miami Beach’s Human Resources Department at the expense of the Contractor. 3.1(c) UNIFORMS- The Contractor will provide, at the Contractor’s expense, color coordinated uniforms for all personnel. Such uniforms shall meet the Owner’s public image requirements and maintained by Contractor so that all personnel are neat, clean, and professional in appearance at all times. Non-uniform clothing will not be permitted, including for new employees. 3.1(d) CONDUCT- Conduct standards for Contractor’s employees should meet or exceed those standards for City employees. The following are some guidelines: drug and alcoho l, their use, or being under their influence is not permitted on City propert y, firearms or other weapons are strictly forbidden, and fighting or loud, disruptive behavior is not permitted. 3.1(e) RIGHT OF REMOVAL- The City reserves the right to request the removal of the Contractor’s employees, an entire subcontractor, and an individual subcontractor employee from performing maintenance on the City’s grounds where the employee’s performance/actions are obviously detrimental to the Contractor meeting the landscape maintenance Quality Objective and/or fails to follow proper conduct guidelines. 3.2 EQUIPMENT AND VEHICLE STANDARDS 3.2(a) The Bidder shall have reviewed all proposed contracted services and understand all equipment requirements to properly perform the work as specified. Upon bid submission and throughout the entire Contract period, the Bidder shall have all the necessary equipment and vehicles to execute contractual requirements. 3.2(b) Equipment and vehicles supplied by Contractor shall be d esigned for or suited to the grounds maintenance task in which it is to be used. Equipment will not be used in areas or to perform tasks where damage will result to the landscapes or sites. 3.2(b)(1) ELECTRIC BLOWERS- The City of Miami Beach requires through Resolution that the Contractor only use electric blowers in all landscape maintenance operations. The Contractor shall not use gas powered blowers at any time. The Bidder must account for any cost differences and/or operational changes that might occur resulting from this requirement. No price changes after contract acceptance will be accepted on the basis of not accounting for this contract section during the bid process. Additionally, the Contractor shall bear the cost of any new equipment purchase resulting from this requirement with no additional cost to the City. 3.2(c) Contractor shall maintain supplied equipment in a good appearance and all equipmen t and vehicles shall be maintained in a safe, operational and clean condition. Equipment shall have proper safety devices maintained at all times while in use. 3.2(c)(1) If equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of the City. The Cont ractor shall be responsible and liable for injury to persons caused by the operation of the equipment. 3.2(d) Contractor’s vehicles and trailers shall be properly registered and bear the company name on each side in not less than 1 ½” lettering. All veh icles shall also be free from leaking fluids at all times. 3.2(e) All equipment must be properly cleaned to industry standards before entering and exiting the next site to avoid movement of pathogens, weed seeds, and any other materials that negatively affect plant materials. Contractor shall be held responsible for total removal and replacement costs for dead plant materials if found negligent for proper equipment cleaning. 3.2(f) Upon specific request by the City, the Contractor will supply a current list of supplied equipment and vehicles used by the Contractor, including item, model, manufacturer, year manufactured, and serial numbers. The Greenspace Management Division Director or his designee shall have the right to reject the use of any specific piece of supplied equipment on the site, by notification to Contractor. 3.3 SAFETY STANDARDS 3.3(a) The Contractor shall be solely responsible for all safety on or off the job in performing the scope of work. The City shall not be responsible for safety on or off the job site. The Contractor agrees to perform all work outlined in the Contract in such a manner to meet all accepted standards for safety during the maintenance ope rations and remedy hazards consequential or related to the work. 3.3(b) The City reserves the right to issue immediate restraint or cease and desist order to Contractors when unsafe or harmful acts are observed or reported relative to the performance of the work under the Contract. 3.3(c) The City’s on-site observations or inspections shall be only for the purpose of verifying that the maintenance specifications are being implemented properly and are not for safety on or off the job site. 3.3(d) During normal working hours, Contractor shall obtain emergency medical care for any member of the public who is in need thereof, because of illness of injury occurring o n the site, including a prompt report thereof to the Greenspace Management Division Director or designee. 3.4 PLANT MATERIAL QUALITY AND INSTALLATION STANDARDS 3.4 (a) All ornamental plants, trees, and palms installed under this contract authority shall be at least a Florida #1 Grade or better unless otherwise under prior written authorization from the Greenspace Management Division Director or designee. Florida #1 Grade is defined as the most current standards found in the Florida Grades and Standards for Nursery Plants as amended from time to time. All ornamental plants, trees, and palms shall be made available for inspection by City staff prior to installation. 3.4 (b) All sod installed under this contract authority shall be healthy, green, and cut a t a depth relative to the industry standards for that particular grass species and made available for inspection by City staff prior to installation. 3.4 (c) City standards for the installation of plant materials shall be found in the City of Miami Beach’s Public Works construction documents as amended from time to time. If no standards are found within the City’s construction documents for a particular plant installation, the installation standard shall be converted to current Green Industry standards within the State of Florida along with a written agreement from City staff on proper procedures. 3.4 (d) The City reserves the right to reject any installed plant materials for failing to meet standards set in sections 3.4(a) through 3.4 (c) and require repl acement by the Contractor at no additional cost to the City. 3.5 MULCH STANDARDS Mulch shall be shredded, “round-wood” recycled mulch dark brown in color. 3.6 PESTICIDE APPLICATION STANDARDS AND REGULATIONS 3.6(a) The Contractor shall maintain a Commercial Pest Control License with a Lawn and Ornamental category throughout the entire contract period. If the Contractor loses or changes the Certified Pest Control Operator under this license, the City must be notified within 24 hours. 3.6(b) The City shall monitor the Contractor to ensure that all Federal and State license rules and regulations are followed. There will be special emphasis on Contractor’s employees having th eir proper personal protective equipment on when applying chemicals. 3.6(c) Current City policy bans the use of Roundup or any other glyphosate formulation. 3.6(d) The Contractor shall submit a list of all chemical herbicides and pesticides including la bel and SDS sheets specified under the specific EPA registration number proposed for use under this Contract for approval by the Greenspace Management Division Director or designee. No chemical herbicide or pesticide shall be applied until use is approved , in writing, by the appropriate City authority as appropriate for the purpose and area proposed. 3.6(e) No materials or chemicals are to be stored by the vendor on any City site. No empty pesticide containers and excess pesticides are to be discarded by the vendor on City sites or facilities. 3.6(f) The Contractor shall apply all components of Integrated Pest Management (IPM) as the methodology for all pest and disease control measures. The City requires the Contractor to exhaust all non-chemical methods of pest control before chemical applications are considered and the least hazardous chemical for an effective job will be used when required. IPM shall be defined by the following: INTEGRATED PEST MANAGEMENT: An Integrated Pest Management (IPM) approach shall be used when administering pesticides. An IPM approach seeks to use the lea st intensive option for pest control and requires proper application to reduce impact s to the environment and human health, including reducing the use of Restricted Use Pes ticides. IPM promotes sustainable pest management methods that minimize health, environmental and economic risks. Proper design techniques shall be used that promote healthy plants and thereby reducing need for remedial actions. The aim of the IPM Program is to suppress pests and undesirable vegetation with minimum impact on human health, the environment, and non-target organisms. The success of the Program depends on not a single chemical approach or strategy; but a decision-making process that involves a combination of practices to control problems including cultural, biological, mechanical, and chemical tactics. Economic feasibility of a potential control method can factor into the decision-making protocol. The City’s sites will be periodically inspecte d for the presence of pests and preventive measures will be taken to avoid pests. If any pests are detected, integrated (nonchemical) methods will be implemented as the first control step, including mechanical means. The vendor shall follow the IPM protocol guidelines as follows: IDENTIFICATION and SCOUTING - Identify the type of pest or undesirable vegetation problem by scouting and inspection. MONITORING - Determine the extent of injury or problem levels (set thresholds); Use visual inspection or monitoring devices. ANALYSIS - Based on findings in a. or b., determine best response from the following options: 1) take no action, 2) continue monitoring or collect more data, or 3) act to address pest. REVIEW CONTROL OPTIONS - Review available cultural, mechanical, biological, as well as chemical control options. It is understood that biological control methods are very limited to City employees and contractors and are generally established by state and federal agencies due to potential undesirable consequences in neighboring areas. Biological control methods may include maintaining beneficial insect populations. SELECT CONTRO L TACTICS - Select the most environmentally sound a nd economically viable treatment strategies to suppress the pest problem. Least toxic m ethods must be used before more toxic ones. Any Restricted Use Pesticides with the s ignal word "Warning" or "Danger" requires approval from City staff with proven knowle dge of pest control through the State of Florida licensing. All components of the IPM p rotocol must be presented to the appropriate City official at the time of the reques t to use a pesticide with a "Warning" or "Danger" signal word on the pesticide label. EVALUATE RESULTS - After implementation of control measures, evaluate to determine if action taken has been effective in pest reduction and is cost effective. RECORD KEEP ING - Record all pesticides used, rates used, application dates, amounts applied, sites of application, and results. Labels and Material Safety Data Sheets (MSDS) sheets mu st be available and mainta ined at all times with the applicator and in all facilitie s where materials are sto red. Chemical pest control shall be applied when other IPM strategies have been found ineffective, not economically feasible, and pests are at undesirable populations. 3.6(g) Any City contractor improperly handling pesticides or handling pesticides without the proper licensing witnessed by City staff shall be reported to the Procurement Department for potential contract suspension or revocation and such improper handling shall also be reported to the appropriate State agencies assigned to monitor pesticide usage. This requirement protects the environment and people from improper pesticide usage. 3.7 STANDARDS FOR MAINTENANCE PRACTICES 3.7(a) FLORIDA FRIENDLY LANDSCAPING The City of Miami Beach adopted landscape maintenance guidelines through Resolution and states that all landscape contractors shall follow industry practices and standards found in the Florida Friendly Best Management Practices for Protection of Water Resources by the Green Industries as amended from time to time. Contractor deviations from the industry standards held in this manual must have prior approval from City staff before enacting changes to maintenance practices. 3.7(b) TREE AND PALM TRIMMING STAND ARDS All tree and palm trimming activities shall not at any time violate the City of Miami Beach’s Code of Ordinances found in Code Section Chapter 46, Article II Care and Maintenance of Trees and Plants and all ANSI standards for tree care and maintenance as amended from time to time. Contractor shall understand and train all tree service staff conducting tree and palm trimming standards regarding City Code and ANSI standards before starting any pruning work. Failure to follow the City’s Code of Ordinances regarding tree and palm pruning can result in an immediate Notice to Cure for the Contractor in violation. Additionally, the Contractor is subject to fines and penalties found within Code Section Chapter 46, Article II. 3.7(c) OTHER REFERENCES The following organizations provide other standards and publications beyond those already listed which may be used as a guide for conducting grounds maintenance and services, under the Contract: • Florida Cooperative Extension Services, 18710 SW 288th Street, Homestead, Florida, 33030. • Florida Turf-Grass Association, Inc., 302 Graham Avenue, Orlando, Florida, 32803-6399. • National Recreation and Park Association, 1601 N. Kent Street, Arlington, Virginia, 22209. • Florida Recreation and Park Association, 1406 Hays Street, Suite 1, Tallahassee, Florida, 32301. • Florida Department of Transportation, "Manual on Traffic Controls and Safe Practices for Street & Highway Construction, Maintenance and Utility Operations." • Institute for Regional Conservation. • Florida Department of Environmental Protection. • Florida Nursery, Growers and Landscape Association 3.7(c)(1) The above list is not all-inclusive to all industry standards. The City reserves the right to use green industry standards not listed above. 4.0 ANNUAL SERVICE FREQUENCY 4.1 ANNUAL SERVICE FREQUENCY- All annual frequencies listed below in 5.0 Landscape Maintenance Services are estimated annual service frequencies based on the current requirements to meet the Quality Objective. Annua l service frequencies may be modified from time to time by the Greenspace Management Division Director or designee without any change to the service’s unit price as necessary to assure proper maintenance to achieve the Quality Objective 4.2 SITE LANDSPACE MODIFICATIONS- Contractor shall recognize that during the course of the Contract, other activities and operations may be conducted by City work forces and other Contractors. These activities may include but not be limited to landscape refurbishment, i rrigation system modification or repair, construction, and storm related operations. The Contractor may be required to modify or curtail certain operations without decreased compensation and shall promptly comply with any request by the Greenspace Management Division Director or designee. Any permanent increase or decrease in site’s compensation due to a modification of the site’s landscape design must be mutually agreed between both the Contractor and the Greenspace Management Division Director or designee prior to the start of any work. In the event a Site or part of a Site becomes u navailable for servicing by the Contractor, the City’s the Greenspace Management Division Director or designee may temporarily delete the Site or part of the Site and compensation to the Contractor will be decreased. 5.0 SERVICES 5.1 LIST OF SERVICES The Contractor shall provide the City the following individual ground maintenance services: Routine Landscape Maintenance Services, Irrigation Maintenance Services, Fertili zation Services, Palm Trimming, Tree Trimming, and Additional Litter Services (for groups I – IX). Lot Clearance (for group X only). Individual service specifications are found in Contract Section 5.1(a) through 5.1(g). Contractor shall be responsible for damages caused to the irrigation system caused by the Contractor during any service. Contractor shall have one (1) business day upon notification to repair damaged irrigation parts. 5.1(a) ROUTINE LANDSCAPE MAINTENANCE SERVICES The routine landscape maintenance services’ estimated annual service frequency will be 36 services and may be increased or reduced as determined by City staff to maintain the Quality Objective. The awarded Contractor shall receive an annual calendar prior to the start of fiscal year or at initial contract award. Any additional services or reduction of service frequency beyond the initial authorized annual amount must be approved by the Greenspace Management Division Director or his designee and, upon acceptance, will be performed a t the same contracted routine landscape maintenance services’ rate. As part of the routine landscape maintenance services, the Contractor shall maintain three (3”) inches of mulch to cover all bare soil, especially at the edge of the shrub and hedge beds and in places where the shrub canopy has not grown toget her to shade the soil, and all tree rings within sod areas at all times at no additional cost to the City. The Contractor shall replenish mulch whenever necessary to maintain a constant three (3) inches thickness at all times. Do not pile mulch against tree trunks and shrub stems. Routine landscape maintenance services shall be divided into five (5) distinct individual tasks that all must be successfully completed for a single service payment approv al. These individual maintenance tasks are the following: turf mowing, edging, weed-eating, non-turf vegetation maintenance and bed detail, and resultant debris removal. All routine landscape maintenance services for the Dunes sections only (South, Middle, and North) found only in the Coastal Areas contract shall exclusively follow current guidelines set in the City of Miami Beach Dune Management Plan as amended from time to time. Those Dunes guidelines do not apply anywhere else in this ITB. The Dune Management Plan can be found on the City’s website in pdf form at http://www.mbrisingabove.com/wp-content/uploads/2017/08/Final- Dune-Management-Plan-2016. It is the Contractor’s responsible to be aware of and understand the most current Dunes guidelines at all times. 5.1(a)(1) TURF MOWING- Contractor shall mow the specified covered grass areas as outlined in the site descriptions at every service. Mowing heights shall be at the proper industry standards for the grass type and shall not exceed 4 inches at any time or lower than 2.5 inches. Upon arrival at a job site, the Contractor shall immediately survey the lawn area to remove all litter, glass, rocks, dead foliage, fallen limbs, and other debris that potentially become projectiles if engaged by a mower. In addition, the irrigation valve boxes shall be located by the Contractor prior to mowing. 5.1(a)(2) EDGING- Edging shall be completed along all sidewalks, curbs, asphalt, road and street edges, tree rings, and landscape beds during every lawn maintenance service. Proper edging can only be performed by hard edgers. String trimmers shall not substitute for a hard edger. Chemical edging with the use of a non-selective herbicide shall not be acceptable. If the Contractor performs chemical edging, the Contractor is responsible for the cost of the removal and replacement of the dead plant material. 5.1(a)(3) WEED-EATING- Weed-eating shall be performed around all fixed objects exposed in the turf areas to include but not limited to all irrigation heads, poles, posts, fence lines, curbs, sidewalks, expansion joints, and building exteriors during every routine lawn maintenance service. Weed eating shall only be performed with a string trimmer. Herbicides shall be used to establish reasonably sized tree rings to prevent tree trunk damage from string trimmer use and landscape beds shall be weeded by appropriate manual and/or chemical control. If a Contractor uses string trimmers inside tree rings and/or landsc ape beds and permanently damages the plant material, the Contractor is responsible for full replacement value of that plant material. 5.1(a)(4) NON-TURF VEGETATION MAITNENANCE AND BED DETAIL- At all times, the City’s shrubs and hedges shall be maintained in a neat and even appearance with total weed and vine removal found within all landscape beds and non-turfgrass areas like tree rings. Care should be made by the Contractor to remove all resultant trimming debris found at the top of the shrub or hedge. Additionally, the Contractor must all times prevent hedges, shrubs or trees from encroachment onto the streets, sidewalks, signs, and any other objects that might impact public safety. A minimum clearance for trees and palms of 8 feet height under pedestrian traffic and 14 feet for vehicular traffic shall be observed for this specification. Contractor shall use all weed control techniques found under integrated pest management (IPM) before the use of chemical control for weed control is considered up to and including manual hoeing of landscape beds or tree rings if large weed populations less than 2” in height are present. Any requested height reduction more than 50% of the current plant’s height may be considered a chargeable item in a proposal form. 7th Street and Collins Avenue Garage Hedge Trimming Specifications- The enclosed pruning specifications are exclusive to the 7th Street and Collins Avenue Garage site (Parking Lots Contract -Site # G1) and are not found for any other site. The shrub masses in the planters facing the garage exterior shall be pruned from the outside of the garage to keep the leaf masses from growing more than three (3) feet beyond the outside edge of the garage’s decorative screen. The individual groupings of the specie s in the planters shall be pruned vertically to conform as much as possible to the flowing lines of the decorative screen pattern. The specification’s intent is to create a dense continuous plant mass covering the entire face of the garage while keeping a neat appearance. The shrub mass trimming shall be completed quarterly during the months of December, March, June, and August. Also, during all other routine landscape maintenance services, the Contractor shall remove all dead or weak branches on all floors and keep any branches from growing into the garage at all times. The cost for exterior shrub mass trimming is to be incorporated into the overall bid price for routine landscape maintenance service for the 7th Street and Collins Avenue garage and no additional charge can be invoiced. 5.1(a)(5) RESULTANT DEBRIS REMOVAL- The Contractor shall remove all resultant plant material debris from every routine maintenance service action and litter fou nd prior to the start of the service from the entire site including such areas as hard surfaces, around tree rings, inside landscape beds, and against buildings for example. Debris shall not be blown into the streets and into drainage structures. Excessive and unsightly debris shall be properly disposed at the Contractor’s expense. Contractors shall make themselves aware of immanent rain events to make sure that all debris is removed from all hard surfaces before the rain begins to reduce the slip and fall risk. 5.1(b) IRRIGATION MAINTENANCE SERVICES SPECIFICATIONS The Contractor will be responsible under this agreement for the labor, materials, and supervision to make irrigation repairs on all lateral or main lines up to and including a 2” diameter line, all risers, all sprinkler heads, bubblers, and all batteries for battery powered timers within 24 business hours of notification or observance at no additional cost to the City and shall be considered non- reimbursable services. The two reimbursable irrigation services under Irrigation Maintenance Services are the monthly irrigation reports and conducting major irrigation repairs. For the monthly irrigation report reimbursable service, the Bidder shall provide a unit cost for this service in the Bid Packa ge found in Appendix E under the title “Monthly Irrigation Reports”. The unit cost for the monthly irrigation report shall not change unless the current irrigation system has its design subsequently altered. Specific details on the monthly irrigation report requirements are found in section 5.1(b)(1) seen below. For the major irrigation repair reimbursable service, the Contractor shall submit a written proposal to staff for review and, upon written acceptance through a purchase order issuance, the Contractor can begin to work for subsequent payment. Major irrigation repairs include the following components: all necessary repairs to lateral and main lines above 2” diameter, valves, pumps, water meters, backflow valves, timers, and in-take piping. All Contractor irrigation work (excluding wet check investigations and timer/clock adjustments) shall be performed by a State licensed individual for the particular task required to properly maintain irrigation systems. Expected irrigation work may require pers onnel with irrigation, plumbing, and/or electrical licenses. Any non-licensed person working on an irrigation system must be directly supervised on site by a licensed individual for that task. Also, the Contractor shall be expected at all times to ensure that sufficient water is supplied for all plant materials at sites with an irrigation system. Irrigation technicians, landscape crew supervisors, and all other supervisors servicing the City shall have been trained to observe plant symptoms of both insufficient watering and overwatering and make the proper irrigation timer adjustments in a timely manner. All timer settings must comply with Miami Dade County regulations on irrigation timing and any adjustments are considered non-reimbursable services to the City. Irrigation systems shall be constantly adjusted to ensure that no water from the system hits impervious surfaces. This action is also considered a non-reimbursable service to the City. 5.1(b)(1) MONTHLY IRRIGATION REPORTS- The City shall reimburse the Contractor for a required monthly irrigation report for each maintenance site that has an existing irrigation system. The report shall be sent to the City via e-mail or other approved method. Monthly irrigation reports shall include a full wet test on all irrigation systems within that site. A full wet test shall be considered physically turning on every irrigation zone for evaluation to observe all irrigation related issues. The report shall include all notes on irrigation system deficiencies including totally inoperable components. The Contractor in order to get payment approval for the monthly irrigation report shall also (a) have already repaired any non-reimbursable irrigation issues prior to report submission and (b) have attached a written proposal(s) for those reimbursable major irrigatio n repair item(s) with the monthly irrigation report. Upon monthly irrigation report submission, the City has 72 business hours to verify the report’s notations and that the appropriate repairs were completed by the Contractor. A monthly irrigation report may be rejected with a subsequent payment denial if the following is found: either (a) there are substantial reporting errors, (b) the Contractor has not repaired all non-reimbursable irrigation items, and/or (c) the Contractor has not provided proposal(s) for reimbursable irrigation services. Failure to provide a monthly irrigation report by the end of the month or a rejection of a previously submitted monthly irrigation report for an individual si te shall incur a chargeback to the Contractor for the City to conduct that report immediately with City staff. The chargeback rate shall be $75.00 per manhour with a projected crew of (2) employees conducting the evaluation potentially incurred an hourly rate of $150.00 per manhour. The City’s conducted repo rt will only consist of notes sent to the Contractor for repair of non-reimbursable items within 2 business days and provide proposals to the City for reimbursement items within 4 business days. 5.1(c) FERTILIZATION SERVICES SPECIFICATIONS Contractor shall provide an estimated 3 fertilizations (material and labor cost) of all turf areas, shrubs/hedges, and palms found within contracted sites in the months of February, April, and October. The Contractor Shall not fertilize anywhere in the City between June 1 and September 30 without prior written authorization from the City for a specific plant health reason. All fertilization applications shall conform to standards set in the Florida Friendly Best Management Practices for Protection of Water Resources by the Green Industries. Contractor and their applicator(s) must have their FDACS Limited Certification for Urban Landscape Commercial Fertilization card with them at all times during the application of any fertilizer in the City of Miami Beach. All fertilization formulations shall be approved in writing by the City prior to service. Any product substitution must be approved by the City prior to application at an acceptable recommended application rate and must be at least a 50% slow release product. All turf fertilizers shall not have any nitrogen or phosphorous, have at least 20% potassium, and have numerous micronutrients within their formulations. The application rate shall be 1 pounds of K (potassium) per 1000 square feet. The fertilizer developed by Timothy Broschat for palm fertilization (8-2-12 + 4 Mg) shall be used for all shrub, hedge, and palm fertilization at a rate of 1.5# of product per 100 square feet. 5.1(d) PALM TRIMMING SPECIFICATIONS Contractor shall provide an estimated (3) three pa lm trimming services in the months of October, March, and June for all palms found in the contracted sites. This contracted service excludes areca palms. This service includes all palm trimming activities and the prompt disposal of the resultant debris from the trimming. The Contractor’s palm trimming crew shall be supervised by an International Society of Arboriculture (ISA) Arborist at all times during the palm trimming service. General palm trimmings include but are not exclusive to activities such as: removal of all seed and seedpod removal (coconuts included), removal of fronds below the industry standard of 9-o’clock to 3-o’clock (sabals excluded- dead fronds only), frond removal from buildings and other objects, and removal of palm parts obstructing signs. With self-cleaning palms such as royal palms, the Contractor shall only remove fronds brown or yellow in color and/or loosely held to the palm. All tightly held green fronds shall remain with self-cleaning palms. 5.1(d)(1) PARKING ISSUES- The City of Miami Beach is a very urbanized City. The Contractor is solely responsible for coordinating any vehicle parking issues directly with the Parking Department in order to complete the palm trimming contracted service, if necessary. Greenspace Management will only intervene as an arbitrator with a dispute between the Contractor and the Parking Department. 5.1(e) TREE TRIMMING SPECIFICATIONS Contractor shall provide an estimated (1) one tree trimming services in the month of June for all trees found in the contracted sites. This service includes all tree trimming activities and the prompt disposal of the resultant debris from the trimming. The Contractor’s tree trimming crew shall be supervised by an International Society of Arboriculture (ISA) Arborist at all times during the tree trimming service. General tree trimming includes but are not exclusive to activities such as: cleaning of dead/dying branches, removal of weakly attached branches, trimming vegetation away from buildings and other objects, thinning canopy to reduce wind resistance, canopy raising, and promote proper tree structure. At no time shall the Contractor remove more than 25% of the individual tree canopy at one time without prior authorization from the City. 5.1(e)(1) PARKING ISSUES- The City of Miami Beach is very urbanized city. The Contractor is solely responsible for coordinating any vehicle parking issues directly with the Parking Department in order to complete the tree trimming contracted service, if necessary. Greenspace Management will only intervene as an arbitrator with a dispute between the Contractor and the Parking Department. 5.1(f) ADDITIONAL LITTER SERVICE SPECIFICATIONS Periodically, and solely at the City’s discretion, the Contractor may be asked to perform an Additional Litter Service that does not correspond to the annual Routine Landscape Maintenance Service calendar’s schedule in order to keep a site’s clean appearance on a date(s) when the Contractor is not providing a routine service. Therefore, an Additional Litter Service is defined as the total removal of all organic and non-organic debris (litter) from the service site in-between the Contractor’s Routine Landscape Maintenance Services and cannot be performed on the same date as a Routine Landscape Maintenance Service. The litter service areas for all parking lots and buildings will be the entire property and right of way (both hard surfaces and landscaped areas) and, for all other sites besides parking lots and buildings, the service areas will be the entire right of way and/or easement greenspaces excluding adjacent streets and sidewalk surfaces. 5.2(g) LOT CLEARANCE SPECIFICATIONS (for GROUP X only) Lot Clearance services can include any of the following underlined: MOWING GENERAL - Turf shall be mowed at 3 1/2’’ to 4’’ above soil level with a mower designed for use in the specific circumstance. The mowing shall not scalp nor leave any “missed” uncut grass. - Rotary mowers must be used on St. Augustine grass. - All mowers are to be adjustable and adjusted to the proper cutting height and level. - Mower blade height adjustment is to be measured from a level floor surface to the parallel and level plane of the mower blade. - All mower blades are to be sharp enough to cut rather than tear grass blades. - All litter and debris is to be removed from turf before mowing to avoid shredding that will damage turf appearance, or items that may be propelled by mower blades. - Mowing shall not “bark” trees or shrubs, or introduce grass clippings and/or weeds into plant beds, or damage sprinkler heads, curbs, or other facilities. - In the case of inclement weather/conditions, no mowing shall occur so as to prevent damaged turf. It is the Bidder’s responsibility to advise Code Compliance of the nonperformance immediately so that Code Compliance may provide instruction thereafter. - Work required may involve mowing grass above 18 inch es. TRIM AND EDGING - Bidder shall trim and properly edge all shrub and flower beds as well as trees, curbs, walks, lighting and all other obstacles in the landscape and remove excess clippings. - Line trimmers must not be used for vertical edging. - Herbicides must not be used for vertical edging. - Bidder shall not damage sprinkler head s and/or other irrigation system components to assure their proper water delivery function. - Mechanical line trimmers must not be used within twelve (12) inches of tree or palm trunks. - From time to time, the Bidder may be called upon to trim disruptive or h azardous tree foliage. The Bidder is to receive clear direction from Code Compliance as to the extent of the desired appearance of the overgrown tree foliage. CLEANUP - Upon completion, the Bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the user department’s project manager. The Bidder shall clean driveways and paved areas immediately after working in them. All cuttings are to be removed the same day as cut. - All unusable materials and debris shall be removed from the premises at the end of each workday. - Debris must be disposed of at a county authorized site for commercial use. - Neighborhood trash transfer stations or road side piles are not considered authorized sites. - Clippings or other resulting mowing or edging debris shall not be blown or swept into the street or storm drains. 5.2 ADDITIONAL WORK REQUESTS BASED ON CONTRACT ITEMS The City may, at its sole discretion and through its contract manager, request the awarded contractor(s) to perform additional services related to the scope of this ITB. In doing so, they may: compensate contractor(s) at the rates contained in the contract; or seek quotes from contractor(s), which may include prequalified contractors pursuant to Appendix D, Section 8. At no time is there any guarantee of the additional work being awarded to any con tractor. No work shall commence without the prior written authorization from the contract manager. 5.3 NON-PRE-PRICED ITEMS OR TASKS (ANCILLARY WORK) From time to time, some projects may require items or tasks that are not included in the Cost Proposal Form. These items shall be known as non-pre-priced items or tasks, as applicable. In those instances where non-pre-priced items or tasks are required, the following procedure shall be followed in determining pricing. Approval of non-pre-priced items shall be in compliance with Administrative Procedure PO.03.02. 5.3.1 Non Pre-Priced Materials and Equipment: If the Contractor will perform the work with its own forces, it shall obtain and submit three independent quotes for all material or equipment required to complete the task and shall, to the extent possible, use Pre-priced Tasks for labor from the miscellaneous services rates established in the cost proposal form. 5.3.2 Non Pre-Priced Labor: If the work is to be subcontracted, the Contractor must obtain and submit three independent quotes from subcontractors. The Contractor shall not submit a quote or bid from any subcontractor that the Contractor is not prepared to use. The City may require additional quotes and bids if the subcontractors are not acceptable or if the prices are not reasonable. Otherwise, labor rates shall be in accordance with the contract. 5.3.3 If three quotes or bids cannot be obtained, the Contractor will provide the reason in writing for the City’s approval. If approved, less than three quotes will be allowed. 5.3.4 The City’s determination as to whether a task is a Pre-priced item or task or a Non Pre- priced item or task shall be final, binding and conclusive as to the Contractor. 5.3.5 In the event that the total Non Pre-Priced items that exceed the thresholds established in Section 2-366 of the City Code, the Price Proposal will require City Commission approval. [REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] APPENDIX D ________________________________________________________________________ Special Conditions ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1.0 TERM OF CONTRACT: This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk. The City of Miami Beach has the option to renew the contract at the sole discretion of the City Manager for an additional two (2), one (1) year periods, on a year-to-year basis. Renewal of the contract is a City of Miami Beach prerogative, not a right of the Contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach. In the event that the contract is held over beyond the term herein provided it shall only be from a month- to-month basis only and shall not constitute an implied renewal of the contract. Said month to month extension shall be upon the same terms of the contract and at the compensation and payment provided herein. 2.0 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the three (3) year term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract could be extended for an additional two (2), one (1) year terms, on a year to year basis, at the sole discretion of the City Manager. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor’s request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. 3.0 CERTIFICATION, INVOICES AND PAYMENT: 3.1 CERTIFICATION: Contractors shall complete a "Monthly Service Report " describing all work completed during the month and submit one signed copy with the monthly invoice to the Greenspace Management Division Director or designee. 3.2 INVOICES: Contractors shall submit two (2) copies of all invoices. Invoices should be addressed to the Public Works Department, 1700 Convention Center Drive, 4th Floor, Miami Beach, Florida, 33139. Department reserves the right to request for invoicing to be billed by individual site locations. 3.3 PAYMENT: The City agrees to pay to Contractor for the services described herein the following compensation during the term of the Contract: 3.3.1 PAYMENT • The bid price is stated as a "per service" cost. Each complete service cycle must be invoiced separately on a monthly basis for services rendered during said month and City will pay to Contractor each month the "per service" payment amount. • Payment shall be made within thirty (30) days upon receiving invoices, in duplicate, providing that all work performed during the preceding month has been inspected and accepted by the Greenspace Management Division Director or designee and that all applicable certifications and reports have been submitted in accordance with the provisions of the Contract. The Contractor shall look for payment exclusively from the funds of the City for which these services have been provided. • If the Greenspace Management Division Director or designee determines that the labor for work resulting from vandalism, acts of God, or third party negligence can be performed by Contractor's present work force, the Greenspace Management Division Director or designee may modify the Landscape Maintenance Schedule and substitute the emergency work for regularly scheduled work. 3.3.2 PAYMENTS WITHELD: If, in the sole judgment of the Greenspace Management Division Director or designee, the level of maintenance is less than that specified herein, at his option, in addition to or in lieu of other remedies provided herein, may withhold payment from the Contractor for work not performed, until services are rendered in accordance with specifications and providing no other arrangements have been made between the Contractor and the Greenspace Management Division Director or designee. Notice of withholding must be in writing to the attention of the Procurement Director. 3.3.3 ADDITIONAL OR DECREASED COMPENSATION: • Additional or decreased compensation may be authorized at the discretion of the Greenspace Management Division Director or designee, subject to City budgetary conditions, for Deletion of Sites, Addition of Sites, or Additional Work performed by the Contractor. • PRICE ADJUSTMENT FOR THE DELETION OF SITE(S): The City reserves the right to temporary or permanently delete existing sites and/or services at existing sites. The payment adjustment of the sites and/or services removed shall be based on the per service rate submitted on the Cost Proposals. If proration is required, this will be evaluated by both the City and the contractor for the mutual determination of a fair unit cost. The City’s Greenspace Management Division Director or designee shall initiate the above request/action in writing to the contractor no later than 10 days before effectiveness, copy of the letter and any/all subsequent written correspondence to the Procurement Director. • PRICE ADJUSTMENTS FOR THE ADDITION OF SITE(S): The City reserves the right to add new sites to the respective contract(s), and to add services to the existing sites. New sites and/or service to be added shall be invoiced at the unit prices in the contract. Sites and/or services deleted and later re-added shall be re-added at the original contract unit cost, plus any index adjustment. The shall initiate the above request/action in writing to the contractor, with a copy of the letter and any/all subsequent written correspondence to the Procurement Director. 3.3.4 DEVELOPMENT AND/OR IMPROVEMENT TO EXISTING SITES: The City reserves the right to develop and/or improve existing sites specified herein. Additional services required shall be evaluated by both the City and the contractor for the mutual determination of a fair unit cost, to be based upon similar service rendered at a similar site. 3.5 PAYMENT REDUCTION 3.5.1 REDUCTIONS FOR NON-CONFORMING OR UNSATISFACTORY WORK: All Work is subject to inspection by the Greenspace Management Division Director or designee, Inspector, or other authorized City representative. As a result of these inspections, resident input, the City’s Cleanliness Index, or any other notification of quality concerns that the City may receive, Work is found to be non-compliant with the Quality Objective; Standard, Industry accepted maintenance practices; and/or Contract Specifications: The City may reduce payments to the Contractor by an amount equal to the value of the Unsatisfactory Or Incomplete Work. The Greenspace Management Division Director or designee will determine the appropriate reduction using the Unit Prices for Services as quoted in this contract or in quotes for Additional Work and in accordance with procedures described herein. Reductions may be deducted from any payment due the Contractor or the value of the reduction and/or total costs of re-inspection fees will be invoiced by the City for payment by the Contractor. In the event the Contractor disagrees with the Greenspace Management Division Director or designee as to any fee or reduction, such disagreement shall be subject to Section 2.6. The objective of the Public Area Cleanliness Index is to define a set of standards that can be used to measure the cleanliness of the City of Miami Beach’s public areas. Using this index assessments of the public area are conducted to score the cleanliness of the area based on contributing factors (See Appendix I). 3.5.2 PAYMENT ADJUSTMENTS: The Greenspace Management Division Director or designee will inform the Contractor, in writing, of all Non-Conforming or Unsatisfactory Work that has not been corrected within the two (2) day requirement by delivering a Notification of Adjustment that provides details, including the type(s) and dollar amount(s) of proposed reductions. If Non- Conforming Work is identified the Contractor will be notified in writing within two (2) business days. Where possible, Contractor shall correct all Non-Conforming Work within two (2) business days, during which time the Contractor shall not be assessed any payment reduction other than the $250.00 reduction to cover the City’s administrative costs. Failure by the Contractor to correct the Non- Conforming Work within the two (2) business days shall result in the City assessing a payment reduction for each day the Non-Conforming Work remains out of compliance with the Performance Standards. The payment reduction will be invoiced or assessed against the Contractor’s monthly invoice, accruing from the date of notification of the Non-Conforming Work through issuance of a notification of compliance, not to exceed the value of Cost per Service for the maintenance site or the value of the Additional Work. The Contractor may, within ten (10) working days of receipt of the Notification of Adjustment, present to the Greenspace Management Division Director or designee specific reasons why any or all of the proposed reductions are not justified. Reasons must be solidly based and must provide specific facts that justify reconsideration and/or adjustment of the invoiced amount or the reduction. Failure to respond within the ten (10) day period will be interpreted to mean that the Contractor accepts the deduction as proposed. All or a portion of the final payment may be delayed or withheld until the Greenspace Management Division Director or designee makes a final decision on any pending proposed reduction(s). 3.5.3 REDUCTIONS: City Inspectors shall identify Work inspected and indicate if the Work meets the Performance Standards. Any work identified that is not performed in accordance with the Performance Standards is subject to the application of payment reductions. The reduction rate for the Work will be calculated using the fixed Unit Costs established in the Contract for the type(s) of Work performed or by the Unity Costs quoted in proposals for Additional Work. 3.5.4 APPLICATION OF REDUCTIONS: The City may assess payment reductions against any outstanding payment due the Contractor for any Non-Conforming or Unsatisfactory Work whether the Work is routine maintenance or additional work as follows. 3.5.5 RE-INSPECTION FEE: The City may assess a fee of $250.00 for each re- inspection where Work is identified as Non-Conforming or Unsatisfactory Work and a re-inspection is required. Such fee is assessed as Liquidated Damages to offset the administrative costs to the City to conduct the inspection and any necessary re-inspection. 3.5.6 UNREPORTED HAZARDS: The City may deduct $2,000.00 for unreported hazardous condition resulting from improper maintenance or lack of maintenance. This would include but not be limited to: • Excessive wash-outs resulting from a prolonged, undetected or unaddressed irrigation break as evidenced by; alga growth, excessive weed or vegetative growth ruts left by mowing equipment driving through muddied areas of turf grass. The presence of such hazards left unaddressed 48 hours following notification by City of presence of hazard. • Prolonged, undetected or unaddressed Open Holes caused by any means and as evidenced by; excessive weed or vegetative growth, aged litter in hole. The presence of such hazard left unaddressed 48 hours following notification by City of presence of hazard. • Undetected or unaddressed dead trees or palms or dead branches or fronds that may pose a hazard to pedestrians or vehicular traffic. The presence of tree hazards unaddressed 48 hours following notification by City of presence of hazard. • Roadway or sidewalk encroachments of a size or in a location that could result in significant damage to vehicles or that would pose an immediate hazard to pedestrians, cyclists, skaters or riders of segway type vehicles. The presence of such hazard left unaddressed 48 hours following notification by City of presence of hazard. • Excessive number of Fire Ant mounds or mounds in high traffic areas or in areas frequented by children (such as playgrounds) and as determined by the Greenspace Management Division Director or designee. Fire Ants left untreated for extended periods of time as evidenced by large size of mound or 48 hours following notification of presence of mounds by City. 3.5.7 CONTRACT DELIVERABLES The City may invoice or retain any or all outstanding invoices for Work performed due to the Contractor’s failure to provide any required Deliverable or Report as specified in Contract Documents. The City shall release the funds upon compliance with the requirements of the Contract Documents. Should any retainage remain at the end of the Contract, the City shall retain the funds based on the Work not being performed in accordance with the Contract Documents. The Greenspace Management Division Director or designee shall notify the Contractor of all monies withheld under this Article. 3.6 DISPUTES AND MEDIATION: Contractor understands and agrees that all disputes between it and the City upon an alleged violation of the terms of this Contract by the City shall be submitted for resolution in the following manner. Initial effort(s) should be made by the Contractor to resolve any issues with the City representative(s) it works with within in the coordination and performance of the Work. Should the initial efforts at resolution not end in a mutual resolution then the Contractor shall notify the Greenspace Management Division Director or designee in writing of the claim or dispute. The Contractor shall submit its dispute in writing, with all supporting documentation, to Greenspace Management Division Director or designee. Upon receipt of said notification the Greenspace Management Division Director or designee shall review the issues relative to the claim or dispute and issue a written finding. Should the Contractor and the Greenspace Management Division Director or designee fail to resolve the claim or dispute the Contractor shall submit their dispute in writing within five (5) calendar days of the written finding being issued by the Greenspace Management Division Director or designee to the Director of Procurement. Failure to submit such appeal in the stated timeframe of the written finding shall constitute acceptance of the finding by the Contractor. Upon receipt of said notification the Director of Procurement shall review the issues relative to the claim or dispute and issue a written finding. Appeal to the Director of Procurement for his/her resolution, is required prior to Contractor being entitled to seek judicial relief in connection therewith. Should the Contractor be entitled to compensation hereunder, the Director of Procurement’s decision may be subject to approval by the City Manager. Contractor shall not be entitled to seek judicial relief unless: • It has first received Director of Procurement’s written decision, approved by the City Manager if applicable • A period of sixty (60) days has expired after submitting to the Director of Procurement a detailed statement of the dispute, accompanied by all supporting documentation. • City has waived compliance with the procedure set forth in this Article by written instrument(s) signed by the Director of Procurement. In the event the determination of a dispute under this Article is unacceptable to either party hereto, the party objecting to the determination must notify the other party in writing within fourteen (14) calendar days of receipt of the written determination. The notice must state the basis of the objection and must be accompanied by a statement that any Contract price or Contract time adjustment claimed is the entire adjustment to which the objecting party has reason to believe it is entitled to as a result of the determination. Within sixty (60) calendar days after completion of the Work or expiration of the Contract Term, the parties shall participate in mediation to address all objections to any determinations hereunder and to attempt to prevent litigation. A certified Mediator, who the parties find mutually acceptable, will conduct any mediation proceedings in Miami- Dade County, State of Florida. The costs of a certified Mediator shall be shared on a 50/50 basis. Should claim or dispute not be resolved in mediation, the parties retain all their legal rights and remedies provided under State law. A party objecting to a determination specifically waives all of its rights provided hereunder, including its rights and remedies under State law, if said party fails to comply in strict accordance with the requirements of this Article. 3.7 RESPONSE TIME: 3.7.1 The Contractor Representative must be on 24 hour call, at all times for emergency purposes and available via telephone communication on a 24 hour, 7 day per week basis 365 day per year. 3.7.2 The Contractor on an immediate and first priority basis, shall be able to provide the City a minimum of 12 and up to 25 personnel and appropriate equipment on a sustained basis to clear roads, right of ways, parks and other City properties in the event of an emergency or Act of God (i.e. storm, tornado or hurricane) at all times or as deemed by the City Manager or his designee. 3.7.3 Contractor to provide sufficient manpower and equipment to provide any emergency landscaping services with one hour notice from the City. Work to include but not limited to; roadway clearing, irrigation repairs, tree hazards, extensive clean-up and disposal activities. 3.8 MISCELLANEOUS SERVICES: Materials required for additional work or special events not included in the scope of services herein shall be submitted at vendor cost. Evidence of said costs shall be submitted upon request, and attached to the invoice. Proof of costs shall be printed, properly identified, and dated as to issuance of effectiveness. Pricing must be submitted on Miscellaneous Services Cost Proposal form. Any additional material shall be approved in advance by the City. 3.9 COMPLETE PROJECT REQUIRED: These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the contractor from performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the work. 4.0 PERFORMANCE BOND The successful proposer will be required to provide a Performance Bond in the amount of the annual awarded bid price. Within three (3) calendar days of contract award, Contractor shall furnish a Performance Bond and a Payment Bond from an A-rated Financial Class V Surety Company. 4.1. Bond shall be in the amount of one hundred percent (100%) of the Contract Price guaranteeing to City the completion and performance of the work covered in such Contract as well as full payment of all suppliers, laborers, or subcontractors employed pursuant to this Project. 4.2. Bond shall continue in effect for one year after Final Completion and acceptance of the work with liability equal to one hundred percent (100%) of the Contract sum, or an additional bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty work or materials which appear within one year after Final Completion of the Contract. 4.3. Bond shall be recorded in the public records of Miami-Dade County and provide City with evidence of such recording 5.0 INDEPENDENT CONTRACTOR: Contractor shall act under the Contract as an independent Contractor vis-a-vis City of Miami Beach and will not be an agent or employee of the City. Contractor shall not represent or otherwise hold out itself or any of its subcontractors, directors, officers, partners, employees, or agents to be an agent or employee of the City. 6.0 SUBCONTRACTORS Contractor shall not employ any subcontractor against whom City may have a reasonable objection. Contractor shall not be required to employ any subcontractor against whom Contractor has a reasonable objection. Contractor shall be fully responsible for all acts and omissions of its subcontractors and of persons directly or indirectly employed by its subcontractors and of persons for whose acts any of them may be liable to the same extent that Contractor is responsible for the acts and omissions of persons directly employed by it. Nothing in the Contract Documents shall create any contractual relationship between any subcontractor and City or any obligation on the part of City to pay or to see the payment of any monies due any subcontractor. City may furnish to any subcontractor evidence of amounts paid to Contractor on account of specific work performed. Contractor agrees to bind specifically every subcontractor to the applicable terms and conditions of the Contract Documents for the benefit of City. 7.0 PERMITS, LICENSES, and CERTIFICATES: Contractors shall obtain, at their expense, valid permits, licenses and certificates (City, County, State, Federal) as required for work under the Contract. Contractors shall give all notices and pay fees and taxes required by law in performance of the Contract. 7.1 COMPLIANCE WITH THE CITY OF MIAMI BEACH AND STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION RULES AND REGULATIONS: Contractors shall comply and abide by all rules and regulations of the above-referenced departments as they may be applicable to performance of the Contract. 7.2 ADVERTISING AND SIGNS: Contractors shall not advertise or place signs on the site, facilities or equipment of the City of Miami Beach. 7.3 NON-INTERFERENCE: Contractor shall not interfere with the public use of sites and shall conduct his operation so as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. 8.0 PREQUALIFICATION POOL An authorized City representative may request quotes from Contractors authorized to participate in the Pre-Qualified Bidder Pool for additional work requests related to grounds maintenance services. Responsive, responsible bidders (awarded or not) will be added into the Prequalified Bidder Pool. When such work assignments are identified, the Contractors may be invited to review the written specifications regarding the work to be accomplished, inspect the work area at the expense of the Contractor, and offer a Unit Price quote (unless notified otherwise), that shall include any and all costs, charges, and/or fees required to furnish all labor, materials, equipment, supervision, mobilization, demobilization, transportation, and any incidental(s) necessary for the work. The Contractor offering the lowest fixed price for the specific effort shall be awarded that specific work assignment. The award of a specific work assignment to one Contractor does not preclude other pre-qualified Contractors from submitting offers for other work assignments. The cost of any ancillary third-party services that are provided by the Contractor, with prior approval from an authorized City representative, may be determined in the manner prescribed above. Contractors shall ensure that proper and sufficient staff, equipment, organization, etc. will be provided for this contract to meet the specifications denoted herein at a paramount level. Bidders past performance with the City, if applicable, may be used in the evaluation process in determining recommendation for award. 8.1 For projects awarded pursuant to the pool of prequalified contractors up to the amount specified in City Procedure PO 16.02 (currently $100,000 or as amended), an issuance of a Purchase Order is required. 8.2 For projects awarded pursuant to the pool of prequalified contractors from $100,000 up to $300,000, an executed Contractor Service Order (“CSO”) prior to issuance of a Purchase Order is required. Contractor’s Services and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in the applicable CSO and signed by the City Manager. The CSO must include a detailed list of tasks, sub-tasks, and deliverables that are consistent with the work and services described in the Agreement. Please refer to Contractor Service Order form attached in Appendix H. 8.3 For projects awarded greater than $300,000, Commission Approval will be required. 9.0 COMPLETION OF WORK All work is to be completed in a continuous manner throughout an entire site or project before moving to next contracted site or additional project. Payment for work shall occur when the City verifies that the service has been completed for the entire site or project. 10.0 PERFORMANCE, INSPECTIONS, AND CORRECTIVE MEASURES 10.1 PERFORMANCE All work shall be done in a thorough and workmanlike manner under Contractor supervision to the satisfaction of the Greenspace Management Division Director or designee. The Contractor shall have the exclusive duty, right, and privilege to perform Grounds Maintenance Services specified in the contract. Contractors shall accomplish landscape maintenance required under the Contract during daylight hours. The City’s Greenspace Management Division Director or designee may permit night scheduling on an individual function or task basis. Contractor shall schedule and conduct the work at times and in a manner which shall not interfere with normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets, and shall not cause annoyance to residents near the site or users of the site. Contractor shall not work or perform any operations during inclement weather which may destroy or damage landscaped areas. Contractor shall, during the hours and days of operation, respond to all emergencies by taking the appropriate/required action within two (2) hours. 10.2 INSPECTIONS The Contractor shall appoint a Contractor Representative as a full-time supervisor whose responsibility is the coordination of all grounds maintenance services including having the authority to submit of all reports and proposals to City representative(s) responsible for the Contract. City of Miami Beach shall also staff and continually conduct site inspections additionally to ensure adequacy of maintenance and that methods of performing the work are in compliance with contract specifications. City staff and the Contractor’s Representatives shall meet on the sites once a month, or more frequently at the discretion of the Greenspace Management Division Director, for a walk-through inspection. The meeting shall be at the convenience of the City of Miami Beach. All on-going maintenance functions shall be completed prior to this meeting. 10.2(a) DAILY INSPECTION REPORTING- CONTRACTOR REPSONSIBILITY- Within 24 business hours of completing any work, the Contractor Representative shall notify the corresponding City’s designee(s) in writing of all completed work. All service records will be completed in a format approved by the City. 10.2(a)(1) It shall be the Contractor’s obligation to regular inspect each site and provide a written report to the City on any site condition which may be detrimental to the health and vitality of all plant material. Further, the Contractor is responsible to report the development of disease or other problems along with recommended solutions. These reports are to be written and should be received by the City no later than 2 days after each inspection. It is required that the City be notified in advance of planned restorative activities in order to allow them to witness and record the applications. 10.2(b) DAILY INSPECTION REPORTING- CITY RESPONSIBILITY- Upon receiving service completion notification from the Contractor, the City shall inspect the serviced location within 48 business hours. 10.3 CORRECTIVE MEASURES FOR DEFICIENT WORK 10.3(a) TIME TABLE FOR CORRECTIVE MEASURES- If, upon inspection by authorized City representatives, the work specified has not been completed, the City shall contact the Contractor in writing to indicate the necessary corrective measures. Then, the Contractor will be given 48 hours from notification by the City to make appropriate corrections and notify the City in writing of said completion. All extensions beyond the contractual 48 hour period for corrective work shall be approved in writing by the City. The City will conduct a re-inspection either 48 hours after the initial corrective notification from the City to the Contractor or after the agreed upon written extension period for the purpose to confirm whether or not that corrective work has been brought in to compliance with Quality Objective. 10.3(b) CONTRACTOR CORRECTING DEFICIENCIES UPON REINSPECTION- If the corrective work has been completed successfully upon any site re-inspection by the City, then the City will pay for services billed. 10.3(c) CONTRACTOR FAILURE TO CORRECT WORK DEFICENCIES UPON REINSPECTION- If the prescribed corrective work is still deficient after the re-inspection, at the sole discretion of the City, a Payment Reduction may be assessed in accordance with Appendix D Section 3.5.1 of contract specifications and/or a re-inspection fee of $250.00 will be accessed in accordance with Appendix D Section 3.5.4. 10.3(c)(1) The City reserves the right to re-inspect all deficient work every 48 business hours after the first failure of corrective work by the Contractor and assess an additional $250.00 per re-inspection fee to the Contractor until brought in to compliance with Quality Objective. 10.4 REPLACEMENT OF PLANT MATERIALS DUE TO CONTRACTOR NEGLIGENCE 10.4(a) REPLACEMENT REQUIREMENT- Any plants which are damaged or die as a result of improper maintenance, inadequate or lack of irrigation or lack sufficient maintenance shall be replaced by the Contractor, at no cost to the City, within ten (10) calendar days upon discovery by the Contractor or notification by the City. 10.4(b) PLANT REPLACEMENT CRITERIA- The following criteria shall be used to determine if replacement is necessary: 10.4(b)(1) Plants are not in a healthy growing condition and this renders them below a Florida Grade #1 as defined. 10.4(b)(2) There is a question of any plants ability to thrive after the end of the maintenance period which would render it below the minimum quality standards (Florida Grade #1 as defined by the Florida Grades and Standards Manual for Nursery Plants). 10.4(b)(3) The plant material is dead. 10.4(c) REPLACEMENT MATERIALS- Replacement material shall be of the same brand, species, quality and conform to the Florida Grades & Standards for nursery plants as Florida #1 Quality. The replacement plant shall be of equal size to the plant to be replaced at the time it has been determined that it must be replaced. However, if for some reason, the plant to be replaced is smaller than the size to be replaced. Contractor must have written permission from the City prior to installation and permission correspondence must state reason for smaller replacement materials. 10.4(d) CONTRACTOR TIMEFRAME TO REPLACE DEFICIENT PLANT MATERIALS- After the ten (10) day replacement period, work will be deemed to be Non-Conforming and Subject to Payment Adjustments in accordance to Appendix D Section 3.3.2 and 3.3.3. Additionally and not withstanding; the City may perform the work and withhold monies due to the Contractor for materials and labor costs. 10.5 PROTECTION OF PROPERTY AND REPAIR OF DAMAGE All portions of landscape structures, facilities, services, utilities, and roads shall be protected against damage or interrupted service at all times by the Contractor during the term of the Contract. Any damage to the property as a result of the performance of work by the Contractor during the terms of the Contract shall be replaced or replaced in kind and in a manner approved by the Greenspace Management Division Director or designee. All work of this kind shall be made immediately after damage or alteration occurs, unless otherwise directed. 10.6 DAMAGE NOTIFICATION The Contractor shall notify the Greenspace Management Division Director or designee within twenty-four (24) hours after the discovery of any damage caused by accident, vandalism, theft, acts of god, or undetermined causes. 10.7 NOTICES TO CURE If the City’s Greenspace Management Division Director or Designee determines that there is/are continuous deficiency(s) or overall failure to provide the listed services in a timely manner by the contractor in the performance of the contract, the City’s Greenspace Management Division Director or designee will send a Cure Notice to the Contractor notifying them in writing of the deficiencies/failures in question with a copy to the Director of the Procurement Management Department requesting that they provide in writing within seven (7) calendar days of notification, any/all actions proposed to be taken in order to correct/cure the identified deficiency(s). If all parties (City’s Greenspace Management Division Director or Designee and Contractor) agree that actual damages/deficiencies would require more than seven (7) calendar days to correct/cure, a reasonable time frame, in writing, will be determined based on a meeting between the City’s Greenspace Management Division Director or Designee and the Contractor for the identified deficiency(s). Should the City issue two (2) Cure Notices for the same deficiency(s), or a total of three (3) Cure Notices within a twelve (12) month period, the City may exercise its right to proceed with the Termination of this contract. 10.8 CITY OF MIAMI BEACH RIGHT TO CORRECT DEFICIENCIES Additionally, and notwithstanding the above provision, the City has the right to move on site with City personnel or private Contractors to correct deficiencies seven (7) calendar days after notification in writing, by either the City of Miami Beach Greenspace Management Division Director or his/her designee. If, in the sole discretion or judgment of the City’s Greenspace Management Division Director or Designee, the Contractor and/or his employee(s) are not properly performing the services required under the Contract, then the Contractor and/or all employees may be temporarily replaced by City or contracted personnel and payment to be made by the City suspended while the matter is being investigated. Total costs incurred by completion of the work by the City will be deducted and forfeited from the payments to the Contractor from the City. This section shall not be construed as a penalty, but as an adjustment of payment to Contractor for only the work actually performed, and accepted by the City, and the recovering of City costs from the failure of the Contractor to complete or comply with the provisions of the Contract. APPENDIX E ________________________________________________________________________ Cost Proposal Form ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS (found on page 87 of the packet) PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Form, in its entirety by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink and submitted in both hard copy and electronic PDF format. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. (found on page 87) APPENDIX F ________________________________________________________________________ Insurance Requirements ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF-WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. ____ 4. Excess Liability - $_________.00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. ____ 6. Other Insurance as indicated: ___ Builders Risk completed value $________.00 ___ Liquor Liability $________.00 ___ Fire Legal Liability $________.00 ___ Protection and Indemnity $________.00 ___ Employee Dishonesty Bond $________.00 ___ Other $________.00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. APPENDIX G ________________________________________________________________________ Service Schedule ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF- WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS (found on page 106 of the packet) PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 APPENDIX H ________________________________________________________________________ Consultant Service Order (for Pre-Qualification Pool) ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF- WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS APPENDIX I ________________________________________________________________________ CLEANLINESS INDEX ________________________________________________________________________ ITB 2020-042-AY GROUNDS MAINTENANCE FOR RIGHT-OF- WAY, PARKING FACILITIES, LINCOLN ROAD MALL, LOT CLEARANCE AND COASTAL AREAS (found on page 103 of the packet) City of Miami Beach Public Area Cleanliness Index 1 Cleanliness Index The challenge when defining a set of ratings is that the definition of cleanliness may mean something different from one person to the next. What one person considers an acceptably clean sidewalk may be a dirty sidewalk to the next person. To avoid this issue, the Public Area Cleanliness Index must be a defined set of ratings that can effectively provide an objective measurement on the cleanliness of the city. When defining the index, interviews were conducted with all departments responsible for cleaning their public areas. In addition, other municipalities were contacted or researched, in order to obtain best practices on measuring cleanliness. A summary of the information from other municipalities is contained in the Appendix B – References and Best Practices. The proposed cleanliness index is based on a 6 point scale that rates four factors that directly affect the cleanliness of the public area. The four factors are Trash/Litter, Litter/Garbage Cans, Organic Materials, and Fecal Matter. The tables beginning on the next page contains the proposed cleanliness index. Cl e a n l i n e s s I n d e x f o r S t r e e t s , S i d e w a l k s , R i gh t - o f - W a y s , P a r k s , P a r k i n g , a n d A l l e y s 2 In d e x Li t t e r / T r a s h Li t t e r / G a r b a g e C a n s Or g a n i c M a t e r i a l s Fecal Matter 1 Ex t r e m e l y Cl e a n • No l i t t e r a n d / o r d e b r i s o n e n t i r e bl o c k f a c e . • Ca n i s i n g o o d w o r k i n g o r d e r a n d no n e a r e n o m o r e t h a n 3 / 4 f u l l . • Ca n i s i n a c l e a n c o n d i t i o n f r e e o f it e m s , s u c h a s s t i c k e r s , g r a f f i t i . • Is o l a t e d i n s t a n c e s o f s m a l l f r e s h or g a n i c m a t e r i a l , s u c h a s l e a v e s , br a n c h e s , e t c . , c o v e r t h e p a v e d ar e a . • No l a r g e o r g a n i c m a t e r i a l , s u c h a s tr e e l i m b s o r p a l m f r o n d s o n t h e gr o u n d . • Fe c a l m a t t e r i s n o t v i s i b l e . 2 Cl e a n • Is o l a t e d p i e c e s o f l i t t e r o n t h e e n t i r e as s e s s e d a r e a . T h e a r e a i s n o t v o i d of l i t t e r , b u t m a y c o n t a i n a n i s o l a t e d in c i d e n c e o f l i t t e r . • Ca n i s i n g o o d w o r k i n g o r d e r a n d no n e a r e n o m o r e t h a n 3 / 4 f u l l . Th e r e i s i s o l a t e d p i e c e o f t r a s h ou t s i d e o f t h e c a n . • Ca n i s i n a c l e a n c o n d i t i o n f r e e o f it e m s , s u c h a s s t i c k e r s , g r a f f i t i . • Le s s t h a n 1 0 % o f a 1 0 s t e p d i s t a n c e pa v e d ar e a i s c o v e r e d b y s m a l l or g a n i c m a t e r i a l s , b u t o c c u r r i n g n o mo r e t h a n 1 0 % o f t h e e n t i r e as s e s s e d a r e a . I f o c c u r r i n g i n m o r e th a n 1 0 % o f t h e e n t i r e a s s e s s e d ar e a , t h e n a d d 1 p o i n t . • No l a r g e o r g a n i c m a t e r i a l o n t h e gr o u n d . • Pa s t r e s i d u e o f f e c a l m a t t e r . I t se e m s t h a t a n a t t e m p t w a s m a d e t o cl e a n t h e f e c a l m a t t e r , b u t r e s i d u e was left behind. 3 So m e w h a t Cl e a n • Sm a l l t o m o d e r a t e a m o u n t s o f l i t t e r . In a 1 0 s t e p d i s t a n c e t h e l i t t e r ac c u m u l a t i o n s h o u l d a c c o u n t t o l e s s th a n 1 0 s m a l l p i e c e s o r 2 - 4 p i e c e s of l a r g e l i t t e r , b u t o c c u r r i n g i n n o mo r e t h a n 1 0 % o f t h e e n t i r e as s e s s e d a r e a . • If t h e l i t t e r d e n s i t y i s o c c u r r i n g be t w e e n 1 0 - 2 5 % o f t h e a s s e s s e d ar e a , t h e n a d d 1 p o i n t f r o m t h e ra t i n g s c a l e . • If t h e l i t t e r d e n s i t y i s o c c u r r i n g mo r e t h a n 2 5 % o f t h e a s s e s s e d a r e a , th e n a d d 2 p o i n t s f r o m t h e r a t i n g sc a l e . Gu i d e l i n e : Is t h e l i t t e r s o m e t h i n g y o u no t i c e , b u t y o u r e y e i s n o t c o n s t a n t l y dr a w n t o i t ? T h e a r e a h a s a c l e a n ap p e a r a n c e , b u t d o e s n e e d s o m e at t e n t i o n . • Ca n i s f u n c t i o n i n g , b u t i s f u l l w i t h tr a s h , w h i c h c a n b e s e e n f r o m t h e ey e l e v e l . T h e r e i s n o l i t t e r a b o v e th e r a i n g u a r d . T h e r e i s s o m e re s i d u e f r o m p a s t g a r b a g e . • Ca n i s i n a c l e a n c o n d i t i o n , b u t m a y ha v e o n e s m a l l i s o l a t e d i n s t a n c e o f a s t i c k e r o r g r a f f i t i , w h i c h t h e e y e i s no t d r a w n t o i t . • Be t w e e n 1 0 % - 3 0 % o f a 1 0 s t e p pa v e d ar e a i s c o v e r e d b y o r g a n i c ma t e r i a l s , b u t o c c u r r i n g i n n o m o r e th a n 1 0 % o f t h e e n t i r e a s s e s s e d ar e a . I f o c c u r r i n g i n m o r e t h a n 10 % o f t h e e n t i r e a s s e s s e d a r e a , th e n a d d 1 p o i n t . • Be t w e e n 1 a n d 3 p i e c e s o f l a r g e or g a n i c m a t e r i a l s i s o n t h e g r o u n d . • Is o l a t e d c a s e o f o r g a n i c m a t e r i a l ac c u m u l a t i o n c a u s e d b y s t a n d i n g wa t e r a n d p o o r d r a i n a g e . • One instance of fecal matter is pr e s e n t o n t h e p u b l i c a r e a . Cl e a n l i n e s s I n d e x f o r S t r e e t s , S i d e w a l k s , R i gh t - o f - W a y s , P a r k s , P a r k i n g , a n d A l l e y s 3 In d e x Li t t e r / T r a s h Li t t e r / G a r b a g e C a n s Or g a n i c M a t e r i a l s Fecal Matter 4 So m e w h a t Di r t y • Co n s i s t e n t l y s c a t t e r e d t r a s h . I n a 1 0 st e p d i s t a n c e t h e t r a s h a c c u m u l a t i o n sh o u l d a c c o u n t t o m o r e t h a n 1 0 pi e c e s o f s m a l l l i t t e r o r o v e r 4 pi e c e s o f l a r g e l i t t e r o c c u r r i n g i n n o mo r e t h a n 1 0 % o f t h e e n t i r e as s e s s e d a r e a . • If t h e l i t t e r d e n s i t y i s o c c u r r i n g be t w e e n 1 0 - 2 5 % o f t h e a s s e s s e d ar e a , t h e n a d d 1 p o i n t f r o m t h e ra t i n g s c a l e . • If t h e l i t t e r d e n s i t y i s o c c u r r i n g mo r e t h a n 2 5 % o f t h e a s s e s s e d a r e a , th e n a d d 2 p o i n t s f r o m t h e r a t i n g sc a l e . Gu i d e l i n e : Tr a s h o r l i t t e r i s o b v i o u s an d y o u r e y e i s c o n s t a n t l y d r a w n t o i t . • Ca n i s f u l l a n d t h e r e i s t r a s h a b o v e th e r a i n g u a r d . I n s o m e c a s e s , t h e r e is e v i d e n c e t h a t t h e r e i s i m p r o p e r us e b y t h e r e s i d e n t s . • Ca n i s i n a w o r k i n g c o n d i t i o n , b u t co n t a i n s i t e m s s u c h a s s t i c k e r s o r gr a f f i t i o n t h e m . • Ca n h a s s o m e d a m a g e , s u c h a s de n t s , b u t i s u s a b l e . • Be t w e e n 3 0 % - 5 0 % o f a 1 0 s t e p pa v e d a r e a i s c o v e r e d b y o r g a n i c ma t e r i a l s , b u t o c c u r r i n g i n n o m o r e th a n 1 0 % o f t h e e n t i r e a s s e s s e d ar e a . I f o c c u r r i n g i n m o r e t h a n 10 % o f t h e e n t i r e a s s e s s e d a r e a , th e n a d d 1 p o i n t . • Be t w e e n 4 a n d 1 0 p i e c e s o f l a r g e or g a n i c m a t e r i a l s i s o n t h e g r o u n d . • 2 t o 3 i n s t a n c e s o f o r g a n i c m a t e r i a l ac c u m u l a t i o n c a u s e d b y s t a n d i n g wa t e r a n d p o o r d r a i n a g e . • Th e o r g a n i c m a t e r i a l i s b e g i n n i n g t o tu r n b r o w n . • Tw o i n s t a n c e s o f f e c a l m a t t e r a r e pr e s e n t o n t h e p u b l i c a r e a . 5 Di r t y • Co n s i s t e n t a c c u m u l a t i o n o f t r a s h . In a 1 0 s t e p d i s t a n c e t h e r e a r e mu l t i p l e p i l e s o f t r a s h c o n s i s t i n g o f mo r e t h a n 1 0 p i e c e s o f s m a l l l i t t e r or o v e r 4 p i e c e s o f l a r g e l i t t e r . • If t h e l i t t e r d e n s i t y i s o c c u r r i n g be t w e e n 1 0 - 2 5 % o f t h e a s s e s s e d ar e a , t h e n a d d 1 p o i n t f r o m t h e ra t i n g s c a l e . • Ca n i s f u l l a n d t h e r e i s t r a s h a b o v e th e r a i n g u a r d a n d b e g i n n i n g t o ov e r f l o w s i n c e t h e r e i s n o r o o m t o pu t a d d i t i o n a l t r a s h . T h e r e m a y b e ev i d e n c e o f i m p r o p e r u s e b y t h e re s i d e n t s . • Ca n h a s c o n s i d e r a b l e d a m a g e , b u t is u s a b l e . • A l a r g e a r e a o f t h e c a n c o n t a i n s it e m s s u c h a s s t i c k e r s o r g r a f f i t i o n th e m . • Ov e r 5 0 % o f a 1 0 s t e p p a v e d a r e a i s co v e r e d b y o r g a n i c m a t e r i a l s , b u t oc c u r r i n g i n n o m o r e t h a n 1 0 % o f th e e n t i r e a s s e s s e d a r e a . I f oc c u r r i n g i n m o r e t h a n 1 0 % o f t h e en t i r e a s s e s s e d a r e a , t h e n a d d 1 po i n t . • Ov e r 1 0 p i e c e s o f l a r g e o r g a n i c ma t e r i a l s i s o n t h e g r o u n d . • 3- 4 i n s t a n c e s o f o r g a n i c m a t e r i a l ac c u m u l a t i o n c a u s e d b y s t a n d i n g wa t e r a n d p o o r d r a i n a g e . • Fa i n t f o u l o d o r i s p r e s e n t d u e t o st a n d i n g w a t e r . • Th e o r g a n i c m a t e r i a l h a s b e e n o n th e g r o u n d f o r s o m e t i m e a n d h a s tu r n e d b r o w n . • Th r e e i n s t a n c e s o f f e c a l m a t t e r a r e pr e s e n t o n t h e p u b l i c a r e a . FY 18 - 19 Calendar LOS -12 Maintenance Services TOTAL SERVICES (October 1st, 2018 through September 30th, 2019): 30 SERVICES S e r v # S v c s L e f t S e r v # S v c s L e f t S e r v # S v c s L e f t S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 29 6 7 8 9 10 11 12 4 26 3 4 5 6 7 8 9 1 2 3 4 5 6 7 2 28 13 14 15 16 17 18 19 10 11 12 13 14 15 16 6 24 8 9 10 11 12 13 14 3 27 20 21 22 23 24 25 26 5 25 17 18 19 20 21 22 23 7 23 15 16 17 18 19 20 21 27 28 29 30 31 24 25 26 27 28 29 30 22 23 24 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 8 22 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 18 1 2 3 4 5 6 7 12 13 14 15 16 17 18 10 20 9 10 11 12 13 14 15 8 9 10 11 12 13 14 19 20 21 22 23 24 25 16 17 18 19 20 21 22 13 17 15 16 17 18 19 20 21 9 21 26 27 28 29 30 31 11 19 23 24 25 26 27 28 29 22 23 24 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 14 16 5 6 7 8 9 10 11 16 14 3 4 5 6 7 8 9 18 12 1 2 3 4 5 6 12 13 14 15 16 17 18 10 11 12 13 14 15 16 7 8 9 10 11 12 13 15 15 19 20 21 22 23 24 25 17 13 17 18 19 20 21 22 23 19 11 14 15 16 17 18 19 20 26 27 28 29 30 24 25 26 27 28 29 30 20 10 21 22 23 24 25 26 27 31 28 29 30 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 28 2 31 1 2 3 4 5 21 9 5 6 7 8 9 10 11 24 6 2 3 4 5 6 7 8 6 7 8 9 10 11 12 22 8 12 13 14 15 16 17 18 25 5 9 10 11 12 13 14 15 29 1 13 14 15 16 17 18 19 23 7 19 20 21 22 23 24 25 26 4 16 17 18 19 20 21 22 30 0 20 21 22 23 24 25 26 26 27 28 29 30 31 27 3 23 24 25 26 27 28 29 27 28 29 30 30 31 PLEASE NOTE:CALENDAR IS BASED ON A FISCAL YEAR (OCTOBER 1ST THROUGH SEPTEMBER 30TH) July August September = Service Week January February March April May June October November December FY 19 - 20 Calendar LOS - 18 Maintenance Services TOTAL SERVICES (October 1st, 2019 through September 30th, 2020): 18 SERVICES S e r v # S v c s L e f t S e r v # S v c s L e f t S e r v # S v c s L e f t S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 OCTOBER NOVEMBER DECEMBER 1 17 6 7 8 9 10 11 12 2 Services 1 2 3 1 Service 1 2 3 4 5 6 7 1 Service 13 14 15 16 17 18 19 4 5 6 7 8 9 10 8 9 10 11 12 13 14 2 16 20 21 22 23 24 25 26 10 11 12 13 14 15 16 4 14 15 16 17 18 19 20 21 27 28 29 31 3 15 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 JANUARY 1 FEBRUARY MARCH 5 13 5 6 7 8 9 10 11 1 Service 2 3 4 5 6 7 8 1 Service 1 2 3 4 5 6 7 1 Service 12 13 14 15 16 17 18 6 12 9 10 11 12 13 14 15 8 9 10 11 12 13 14 19 20 21 22 23 24 25 16 17 18 19 20 21 22 7 11 15 16 17 18 19 20 21 26 27 28 29 30 31 23 24 25 26 27 28 29 22 23 24 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 APRIL 1 2 MAY JUNE 5 6 7 8 9 10 11 1 Service 9 9 3 4 5 6 7 8 9 2 Services 1 2 3 4 5 6 2 Services 8 10 12 13 14 15 16 17 18 10 11 12 13 14 15 16 11 7 7 8 9 10 11 12 13 19 20 21 22 23 24 25 10 8 17 18 19 20 21 22 23 14 15 16 17 18 19 20 26 27 28 29 30 24 25 26 27 28 29 30 12 6 21 22 23 24 25 26 27 31 28 29 30 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 JULY 1 AUGUST 17 1 31 1 2 3 4 5 SEPTEMBER 13 5 5 6 7 8 9 10 11 2 Services 15 3 2 3 4 5 6 7 8 2 Services 6 7 8 9 10 11 12 2 Services 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 14 4 19 20 21 22 23 24 25 16 2 16 17 18 19 20 21 22 18 0 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31 PLEASE NOTE:CALENDAR IS BASED ON A FISCAL YEAR (OCTOBER 1ST THROUGH SEPTEMBER 30TH) October November December May June = Service Week July August September January February March April FY 19-20 Calendar LOS -36 Maintenance Services TOTAL SERVICES (October 1st, 2019 through September 30th, 2020): 36 SERVICES S e r v # S v c s L e f t S e r v # S v c s L e f t S e r v # S v c s L e f t S M T W T F S S M T W T F S S M T W T F S DECEMBER 1 2 3 4 5 OCTOBER 1 2 NOVEMBER 2 Services 1 35 6 7 8 9 10 11 12 3 Services 4 32 3 4 5 6 7 8 9 2 Services 1 2 3 4 5 6 7 Art Basel 2 34 13 14 15 16 17 18 19 10 11 12 13 14 15 16 Veteran's Day 6 30 8 9 10 11 12 13 14 3 33 20 21 22 23 24 25 26 5 31 17 18 19 20 21 22 23 7 29 15 16 17 18 19 20 21 27 28 29 30 31 24 25 26 27 28 29 30 Thanksgiving 22 23 24 25 26 27 28 X-mas Day/ NYE 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 NY Day 1 FEBRUARY MARCH 8 28 5 6 7 8 9 10 11 JANUARY 2 3 4 5 6 7 8 2 Services 12 24 1 2 3 4 5 6 7 4 Services 12 13 14 15 16 17 18 2 Services 10 26 9 10 11 12 13 14 15 13 23 8 9 10 11 12 13 14 Spring Break 19 20 21 22 23 24 25 MLK Day 16 17 18 19 20 21 22 Pres. Day 14 22 15 16 17 18 19 20 21 Spring Break 9 27 26 27 28 29 30 31 11 25 23 24 25 26 27 28 29 15 21 22 23 24 25 26 27 28 Spring Break 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 APRIL 1 2 MAY JUNE 16 20 5 6 7 8 9 10 11 3 Services 19 17 3 4 5 6 7 8 9 3 Services 22 14 1 2 3 4 5 6 4 Services 17 19 12 13 14 15 16 17 18 20 16 10 11 12 13 14 15 16 23 13 7 8 9 10 11 12 13 18 18 19 20 21 22 23 24 25 21 15 17 18 19 20 21 22 23 24 12 14 15 16 17 18 19 20 26 27 28 29 30 24 25 26 27 28 29 30 Memorial Day 25 11 21 22 23 24 25 26 27 31 28 29 30 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 4th of July 1 AUGUST 34 2 31 1 2 3 4 5 Labor Day 26 10 5 6 7 8 9 10 11 JULY 30 6 2 3 4 5 6 7 8 4 Services 6 7 8 9 10 11 12 SEPTEMBER 27 9 12 13 14 15 16 17 18 4 Service 31 5 9 10 11 12 13 14 15 35 1 13 14 15 16 17 18 19 3 Services 28 8 19 20 21 22 23 24 25 32 4 16 17 18 19 20 21 22 36 0 20 21 22 23 24 25 26 29 7 26 27 28 29 30 31 33 3 23 24 25 26 27 28 29 27 28 29 30 30 31 PLEASE NOTE:CALENDAR IS BASED ON A FISCAL YEAR (OCTOBER 1ST THROUGH SEPTEMBER 30TH) DATES HIGHLIGHTED IN GREEN ARE THE WEEKS AND DAYS TO PROVIDE SERVICES July August September January February March April May June October November December FY 19 -20 Calendar LOS -104 Services TOTAL SERVICES (October 1st, 2019 through September 30th, 2020): 104 SERVICES S e r v # S v c s L e f t S e r v # S v c s L e f t S e r v # S v c s L e f t S M T W T F S S M T W T F S S M T W T F S 1 103 1 2 3 4 5 OCTOBER 9 95 1 2 NOVEMBER DECEMBER 3 101 6 7 8 9 10 11 12 8 Services 11 93 3 4 5 6 7 8 9 9 Services 19 85 1 2 3 4 5 6 7 9 Services 5 99 13 14 15 16 17 18 19 13 91 10 11 12 13 14 15 16 21 83 8 9 10 11 12 13 14 7 97 20 21 22 23 24 25 26 15 89 17 18 19 20 21 22 23 23 81 15 16 17 18 19 20 21 8 96 27 28 29 30 31 17 87 24 25 26 27 28 29 30 25 79 22 23 24 25 26 27 28 26 78 29 30 31 S M T W T F S S M T W T F S S M T W T F S 27 77 1 2 3 4 JANUARY 1 FEBRUARY MARCH 29 75 5 6 7 8 9 10 11 9 Services 37 67 2 3 4 5 6 7 8 8 Services 45 59 1 2 3 4 5 6 7 9 Services 31 73 12 13 14 15 16 17 18 39 65 9 10 11 12 13 14 15 47 57 8 9 10 11 12 13 14 33 71 19 20 21 22 23 24 25 41 63 16 17 18 19 20 21 22 49 55 15 16 17 18 19 20 21 35 69 26 27 28 29 30 31 43 61 23 24 25 26 27 28 29 51 53 22 23 24 25 26 27 28 52 52 29 30 31 S M T W T F S S M T W T F S S M T W T F S 53 51 1 2 3 4 APRIL 61 43 1 2 MAY JUNE 55 49 5 6 7 8 9 10 11 8 Services 63 41 3 4 5 6 7 8 9 9 Services 71 33 1 2 3 4 5 6 9 Services 57 47 12 13 14 15 16 17 18 65 39 10 11 12 13 14 15 16 73 31 7 8 9 10 11 12 13 59 45 19 20 21 22 23 24 25 67 37 17 18 19 20 21 22 23 75 29 14 15 16 17 18 19 20 60 44 26 27 28 29 30 69 35 24 25 26 27 28 29 30 77 27 21 22 23 24 25 26 27 31 78 26 28 29 30 S M T W T F S S M T W T F S S M T W T F S 79 25 1 2 3 4 JULY 1 AUGUST 97 7 1 2 3 4 5 SEPTEMBER 81 23 5 6 7 8 9 10 11 9 Services 89 15 2 3 4 5 6 7 8 9 Services 99 5 6 7 8 9 10 11 12 8 Services 83 21 12 13 14 15 16 17 18 91 16 9 10 11 12 13 14 15 101 3 13 14 15 16 17 18 19 85 19 19 20 21 22 23 24 25 93 11 16 17 18 19 20 21 22 103 1 20 21 22 23 24 25 26 87 17 26 27 28 29 30 31 95 9 23 24 25 26 27 28 29 104 0 27 28 29 30 96 8 30 31 PLEASE NOTE:CALENDAR IS BASED ON A FISCAL YEAR (OCTOBER 1ST THROUGH SEPTEMBER 30TH) = No Service Day October November December July August September = Service Day January February March April May June ATTACHMENT C SUNBIZ & PROPOSAL RESPONSE TO ITB 4/9/2020 Detail by FEI/EIN Number search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=650838100P9800…1/3 Department of State / Division of Corporations / Search Records / Detail By Document Number / Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Detail by FEI/EIN Number Florida Profit Corporation SUPERIOR LANDSCAPING & LAWN SERVICE INC. Filing Information P98000044604 65-0838100 05/18/1998 FL ACTIVE AMENDMENT 12/11/2019 NONE Principal Address 2200 NW 23RD AVE MIAMI, FL 33142 Changed: 01/12/2005 Mailing Address PO BOX 35-0095 MIAMI, FL 33135 Changed: 03/22/2012 Registered Agent Name & Address OTERO, ORLANDO 2200 N.W. 23 AVENUE MIAMI, FL 33142-6551 Address Changed: 01/04/2005 Officer/Director Detail Name & Address Title PD OTERO, ORLANDO 2200 N.W. 23 AVENUE MIAMI, FL 33142 Title TD D 4/9/2020 Detail by FEI/EIN Number search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=650838100P9800…2/3 VALDES, MARIA 2200 N.W. 23 AVENUE MIAMI, FL 33142 Title QCO MOREL, MICHAEL P.O. BOX 35-0095 MIAMI, FL 33135 Title QCO CANTOR, LAURENCE PO BOX 35-0095 MIAMI, FL 33135 Annual Reports Report Year Filed Date 2018 03/07/2018 2019 02/27/2019 2020 03/10/2020 Document Images 03/10/2020 -- ANNUAL REPORT View image in PDF format 12/11/2019 -- Amendment View image in PDF format 02/27/2019 -- ANNUAL REPORT View image in PDF format 03/07/2018 -- ANNUAL REPORT View image in PDF format 02/16/2017 -- Amendment View image in PDF format 01/31/2017 -- Amendment View image in PDF format 01/17/2017 -- ANNUAL REPORT View image in PDF format 01/22/2016 -- ANNUAL REPORT View image in PDF format 01/11/2015 -- ANNUAL REPORT View image in PDF format 09/09/2014 -- AMENDED ANNUAL REPORT View image in PDF format 07/09/2014 -- Amendment View image in PDF format 02/10/2014 -- ANNUAL REPORT View image in PDF format 11/13/2013 -- AMENDED ANNUAL REPORT View image in PDF format 03/04/2013 -- ANNUAL REPORT View image in PDF format 03/22/2012 -- ANNUAL REPORT View image in PDF format 02/22/2011 -- ANNUAL REPORT View image in PDF format 04/01/2010 -- ANNUAL REPORT View image in PDF format 03/12/2009 -- ANNUAL REPORT View image in PDF format 04/25/2008 -- ANNUAL REPORT View image in PDF format 01/15/2007 -- ANNUAL REPORT View image in PDF format 01/17/2006 -- ANNUAL REPORT View image in PDF format 01/11/2006 -- ANNUAL REPORT View image in PDF format 04/19/2005 -- ANNUAL REPORT View image in PDF format 01/04/2005 -- ANNUAL REPORT View image in PDF format 01/30/2004 -- ANNUAL REPORT View image in PDF format 4/9/2020 Detail by FEI/EIN Number search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=650838100P9800…3/3 03/24/2003 -- ANNUAL REPORT View image in PDF format 04/01/2002 -- ANNUAL REPORT View image in PDF format 02/12/2001 -- ANNUAL REPORT View image in PDF format 01/24/2000 -- ANNUAL REPORT View image in PDF format 02/19/1999 -- ANNUAL REPORT View image in PDF format 05/18/1998 -- Domestic Profit View image in PDF format Florida Department of State, Division of Corporations