ITB-20-055-04 Worksquare LLCCONTRACT NO. 20-055-04
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
SENT VIA E-MAIL TO: renadena
March 6, 2020
Renade Grant
Worksquare, LLC
1444 Biscayne Boulevard, Suite 114
Miami, Florida 33132
Phone: 888-815-9994
RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2020-
055-AY, FOR TEMPORARY STAFFING SERVICES.
Dear Mr. Grant:
On December 17, 2019, Worksquare LLC., (the "Contractor") submitted to the City of Miami Beach,
Florida (the "City") a response to the above-referenced ITB. The ITB stipulates, pursuant to Section
0200, Sub-Section 16, Binding Contract, that the approval of the City Manager's recommendation by
the Mayor and City Commission shall constitute a binding Contract between the City and the awarded
bidder.
This letter shall serve as official notice from the City that the Mayor and Commission at its February
12, 2020 meeting approved the City Manager's recommendation, pursuant to the ITB, to award a
contract to Worksquare LLC., (the "Contractor") for temporary staffing Services in the following line
item:
• Administrative Services
No services may be performed until such time as the City has issued a Purchase Order.
If you have any questions regarding this letter of notification of award, you may contact Valerie Velez,
Contract Analyst, Procurement Department, at ValerieVelez@miamibeachfl.gov or at 305.673.7490.
Otherwise, all other questions should be addressed to the Contract Manager for this contract, Ramon
Suarez, Human Resources Department at RamonSuarez@miamibeachfl.gov or (305) 673-7000 ext.
26395.
f„, Director Procurement Department
AD/ME/AG
We are committed to providing excellent public service and safety to all who live, work, and ploy in our vibrant, tropical, historic community.
CO NT RA C T NO . 20-055-04
MIAMI BEACH
Procurement Department, 1755 Meridian Avenue, 3" Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
SENT VIA E-MAIL TO: renade@worksquare.com
March 6, 2020
Renade Grant
Worksquare, LLC
1444 Biscayne Boulevard, Suite 114
Miami, Florida 33132
Phone: 888-815-9994
RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (1TB) NO. 2020-
055-AY, FOR TEMPORARY STAFFING SERVICES.
Dear Mr. Grant:
On December 17, 2019, Worksquare LLC., (the "Contractor") submitted to the City of Miami Beach,
Florida (the "City") a response to the above-referenced 1TB. The 1TB stipulates, pursuant to Section
0200, Sub-Section 16, Binding Contract, that the approval of the City Manager's recommendation by
the Mayor and City Commission shall constitute a binding Contract between the City and the awarded
bidder.
This letter shall serve as official notice from the City that the Mayor and Commission at its February
12, 2020 meeting approved the City Manager's recommendation, pursuant to the 1TB, to award a
contract to Worksquare LLC., (the "Contractor") for temporary staffing Services in the following line
item:
• Administrative Services
No services may be performed until such time as the City has issued a Purchase Order.
If you have any questions regarding this letter of notification of award, you may contact Valerie Velez,
Contract Analyst, Procurement Department, at ValerieVelez@miamibeachfl.gov or at 305.673.7490.
Otherwise, all other questions should be addressed to the Contract Manager for this contract, Ramon
Suarez, Human Resources Department at RamonSuarez@miamibeachfl.gov or (305) 673-7000 ext.
26395.
.( l,,g$,¿,_f
~l,.- Director Procurement Department
\ ADIMEIAG
We are committed to providing excellent public service and salety to all who live, work, and play in our vibrant, tropical, historic community.
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
A TT A C H M E N T A
R E S O L U T IO N C O M M IS S IO N IT E M S A N D C O M M IS S IO N
M E M O R A N D U M
Coversheet
Page 1 of 2
Competitive Bid Reports - C2 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2020
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2020-055-
AY FOR TEMPORARY STAFFING SERVICES.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City
Manager's recommendation pertaining to bids received, pursuant to ITB 2020-055-AY, for temporary staffing services.
BACKGROUND/HISTORY
The Human Resources Department currently utilizes temporary staffing agencies to fill short-term staffing needs of departments.
Some of the benefits of utilizing short-term staffing include quickly addressing operational needs, scheduling flexibility, and reduced
overtime costs. The current contracts with temporary staffing agencies expire on or about February 25, 2020. To seek replacement
contracts, the Administration issued Invitation to Bid (ITB) ITB 2020-055-AY. The ITS includes two categories of temporary
workers: office and industrial (trades, sanitation, etc.).
The ITB, as is the case with most temporary staffing arrangements, is structured as to allow maximum flexibility in recruiting the
best candidates for the requirements of the requesting department. Costs are usually calculated as the total of the negotiated
hourly rate for the employee multiplied by the percentage mark-up (overhead, insurance, profit, etc.) that each firm has submitted
in response to the ITB. Typically, the Human Resources Department will work with the firm offering the lowest mark-up and will only
proceed to other firms when no qualified candidate can be recruited. For this reason, it is important to have a pool of firms available
to the Human Resources Department. This is especially true in the current tight labor market.
ANALYSIS
The ITB was issued on November 13, 2019, with bid opening date of December 20, 2019. The Procurement Department issued bid
notices to 2,230 companies utilizing www.bidsync.com website. 139 prospective bidders accessed the advertised solicitation. The
notices resulted in the following responses for various items. See Attachment A for the mark-up rates proposed by each bidder.
Administrative
4 Best Business Corp.
Best Candidates LLC dba Creative Staffing
Diskriter, Inc.
EDS Service Solutions, LLC
Information Systems Consultants, Inc.
Integrity Trade Services LLC
P.I.E. Management, LLC
Precision Staffing, Inc. dba AP Recruiters &
Associates
SoftHQ, Inc.
Westaff
Industrial
Athena Consulting
Corporate Temps, Inc.
Ebyte Technologies, Inc.
Employment Solutions of New York, Inc.
Integrated Staffing
Manpower
Packplus Inc. dba Josmar Medical
Staffing
Redcon Solutions Group LLC
Tech Army LLC
Worksquare, LLC
4 Best Business Corp.
Corporate Temps, Inc.
Ebyte Technologies, Inc.
Employment Solutions of New York, Inc.
Integrated Staffing
P.I.E. Management, LLC
Precision Staffing, Inc. dba AP Recruiters
& Associates
SoftHQ, Inc.
Best Candidates LLC dba Creative
Staffing
Diskriter, Inc.
EDS Service Solutions, LLC
Information Systems Consultants, Inc.
Integrity Trade Services LLC
Packplus Inc. dba Josmar Medical Staffing
Redcon Solutions Group LLC
Worksquare, LIG
Staff has verified that the bids submitted met the requirements of the ITB and can be considered.
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's budgeting process.
https://miamibeach.novusagenda.comlagendapublic/CoverSheet.aspx?ItemID-1567 I &Me... 2/18/2020
/
Coversheet Page 1 of2
Competitive Bid Reports • C2 B
MIAMI BEACH
CO MMISSIO N MEMORANDUM
TO :
FR O M :
D A T E :
H o n o rable M a yo r and M e m bers of the C ity C om m ission
Jim m y L. M or a le s, Ci ty M an ager
Feb ru ar y 12 , 20 20
S U B JE C T : R E Q U E S T FO R A P P R O V A L TO A W A R D A C O N TR A C T PU R SU A N T TO IN VITATIO N TO BI D (ITB ) NO. 2020-055-
A Y FO R T E M P O R A R Y S TA FF IN G S E R V IC E S .
R E C O M M E N D A T IO N
The A dm in istra tio n reco m m e nd s tha t the M ayor and C ity C om m ission of the C ity of M iam i Beach, Florida appro ve the C ity
M a n ag e r's recom m e nd a tio n pe rt aining to bids received, pursuant to 1T B 2020-055-AY, for tem porary staffi ng serv ices.
BACKGROUND/HISTORY
Th e H u m a n R e so ur c es D ep a rtm en t curre ntly utilizes tem porary st affing agenci es to fill short-term st affing needs of dep artm en ts.
S o m e of th e ben e fits of ut ilizi n g sho rt -term st a ffi ng in cl ude qui ckl y addressing operational needs, sche dul in g flexi bility, and reduced
ove rt im e costs. T he curren t co ntracts w ith tem po rary staffing agencies expire on or about Febru ary 25, 2020. To seek replacem ent
co n tracts, the A d m in istratio n issue d Invitatio n to Bid (1T B ) 1TB 2020-055-AY. The 1T B incl udes tw o categories of tem porary
w or k e rs: offi ce an d in d ust rial (tra d e s, sanita tion, etc.).
Th e ITB , as is th e ca se wi th m o st tem p or ar y st affin g arr angem en t s, is structured as to allow m aximu m flexibi lity in recr uiting th e
be st can di d ate s for th e re q uirem en ts of th e requesting departm en t . Costs are usually calc ulat e d as th e total of th e negotiat e d
ho ur ly rate for the em p lo yee m ultiplie d by th e perc ent a ge m ark -up (overh ead, in surance, profit, etc.) that each firm has submi tte d
in resp o n se to the 1T B . Typ ica lly, the H um a n R esources D epart m ent w ill w ork w ith the firm offering the low est m ark-up and will only
pro ce e d to othe r firm s w he n no qu a lified candida te can be re cruited. For this reason, it is im portant to have a pool of firm s available
to the H u m a n R e so u rces D e pa rt m e n t. T his is especi ally true in the current tight labor m arket.
ANALYSIS
T he 1T B w a s issue d o n N o ve mb er 13 , 20 19 , wi th bid opening date of D ecemb er 20, 2019. Th e Procurem ent Departm ent issued bid
no tice s to 2,2 30 com p a n ie s utilizing ww w.bidsyn c.com w eb site. 139 prosp ectiv e bid ders accessed th e adverti sed solici ta tion. Th e
no tice s re su lted in the fo llo w ing re spo nses for various item s. See Attachm ent A fo r the m ark-up rates pro posed by each bidder.
A d mi ni stra tive
4 B e st B u sine ss C o rp .
B e st C a n d id a tes LL C db a C rea tive S taffi ng
Diskriter, In c.
E D S S e rv ic e S o lu tio n s, LLC
In form a tio n S yste m s C o nsu ltants. In c.
Inte g rity T rade S er vi ces LL C
P .I.E . M a na g e m e n t, LL C
Pr e ci si on S taffi ng , In c. db a A P R ecrui ter s &
A sso c ia te s
So/tHQ , In c.
W e st af f
Ind u stria l
A the na C onsulting
C o rp ora te Tem ps, Inc.
Eby te Tech nol ogie s, Inc.
E m ploym ent Solutions of New York. Inc.
In tegrated Staffi ng
M anpow er
P ackplus Inc. dba Josrn ar M edical
Staffi ng
R edcon Solutions G ro up LLC
Te ch A rm y LLC
W orksquare, LLC
4 B e st B u sin e ss C o rp,
C orp or a te T em ps, In c.
E byt e T e chn ol o g ie s, In c.
E m p lo ym e nt S o lu tio n s of N e w Y o rk. In c.
Inte gr a te d Staffing
P .1.E . M a n ag e m e nt, LL C
P re cis io n S taff ing , In c. db a AP R e cruite rs
& A ssoci at e s
S o ftH Q , In c .
Best C andidates LLC dba C reative
Staffi ng
Di skriter, Inc.
ED S Serv ice Solutions, LLC
Info rm ation System s C onsultants, Inc.
Integ rity Tra de Serv ices LLC
Packplus Inc. dba Josrn ar M edical Staffing
R edco n So lutions G ro up LLC
W ork sq uare , LL C
S taff ha s ve rifie d tha t the bid s su b m itted m et the requirem ents of the 1T B and can be considered.
FINANCIAL INFORMATION
T he co sts o f the re la te d se rv ices are subject to funds availability approved thro ugh the City's budgeting pro cess.
https://miamibeach.novusagenda.com/agendapublic/CoverSheet.aspx?ItemlD=15671&Me... 2/18/2020
Covershect Page 2 of 2
CONCLUSION
It is important to have a robust pool of firms able to provide the departments with qualified temporary personnel as needed.
Therefore, after reviewing the bids received and the evaluation of staff, I recommend that the Mayor and City Commission approve
the award of the following contractors pursuant to ITB 2020-055-AY for Temporary Staffing Services. In assigning work, the
Administration will endeavor to utilize the contractors with the lowest percentage markup, as noted in Attachment A, first before
proceeding to other contractors in order of percentage mark-up.
For administrative services:
4 Best Business Corp.
Athena Consulting
Employment Solutions of New York, Inc.
Worksquare, LLC
P.I.E. Management, LLC
Diskriter, Inc.
Best Candidates LLC dba Creative Staffing
for industrial services:
4 Best Business Corp.
Employment Solutions of New York, Inc.
Diskriter, Inc.
Best Candidates LLC dba Creative Staffing
P.I.E. Management, LLC
Integrity Trade Services LLC
Applicable.Area
Citywide
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
Yes No
Legislative Tracking
Human Resources/Procurement
ATTACHMENTS:
Description
Attachment
https://miamibeach.novusagenda.comiagendapublic/CoverSheet.aspx?ItemID=15671&Me... 2/18/2020
C o v e rsh e et Page 2 0f 2
CONCLUSION
It is important to have a robust pool of firms able to provide the departments with qualified temporary personnel as needed.
Therefore, after reviewing the bids received and the evaluation of staff, I recommend that the Mayor and City Commission approve
the award of the following contractors pursuant to 1TB 2020-055-AY for Temporary Staffing Services. In assigning work, the
Administration will endeavor to utilize the contractors with the lowest percentage markup, as noted in Attachment A, first before
proceeding to other contractors in order of percentage mark-up.
For administrative services:
4 Best Business Corp.
Athena Consulting
Employment Solutions of New York, Inc.
Worksquare, LLC
P.I.E. Management, LLC
Diskriter, Inc.
Best Candidates LLC dba Creative Staffing
for industrial services;
4 Best Business Corp.
Employment Solutions of New York, Inc.
Diskriter, Inc.
Best Candidates LLC dba Creative Staffing
P.I.E. Management, LLC
Integrity Trade Services LLC
Applicable Ar e a
Citywide
ls this a_Resident Right to
Know item?
Yes
Does this item utilize G.O.
Bond Funds?
No
Legi slatiyg 1racking
Human Resources/Procurement
ATTACHMENTS:
Description
n Attachment A
https://miamibeach.novusagenda.com/agendapublic/Cover'Sheet.aspx?Item1D=15671&Me... 2/18/2020
ATTACHMENT A
BID TABULATION !TB 2020.055-AY
. a, t,t,';,
-..-..
l'i‘ -:q M1
'4 Best Business Corp. 18.49%
'Athena Consulting 19.50%
'Employment Solutions of New York, Inc. 21.00%
*Worksquare, LLC 21.00%
"PIE.. Management i_LC 21.50%
'Diskriter inc. 21.65%
'Best Candidates LLC dba Creative Staffing 21.70%
Precision Staffing, Inc. dba AP Recruiters & AssoCates 23.00%
Integily Trade Services LLC 23.80%
Westaff 23.90%
Ebyte Technologies, Inc. 28.00%
Packplus Inc. dba Josmar Medical Staffing 28.00%
Redcon Solutions Group LLC 28.00%
SoftHQ, Inc. 30.00%
Information Systems ConsLltants, Inc. 31.00%
Manpower 32.00%
CorporateTemps, inc. 34.00%
Integrated Staffing 37.00%
Tech Army LLC 44.97%
EDS Service Solutions, LLC 45.00%
*denotes award recommendation
v..
'4 Best Business Corp. 19.49%
'Employment Solutions of New Yo,k. Inc. 22.00%
"Diskriler, Inc. 23.25%
'Best Candidates LLC dba Creative Staffing 23.30%
'P.1.0. Management, LLC 25.00%
'integrity Trade Services LLC 25.30%
Precision Staffing, Inc. dba AP Recruiters & Associates 28.00%
Reckon Solutions Group LLC 28.00%
Ebyte Technolooles, inc. 29.50%
Packplus Inc. dba Josmar Medical Staffing 30.00%
Worksquare, LLC 31.00%
So.ftHQ, Inc. 33.00%
Corporate Temps, Inc. 37.00%
information Systems Consultants, Inc. 38.00%
Integrated Staffing 41.00%
EDS Service Solutions, LLC 53.03%
ATT ACHM ENT A BID TABULATION 1T8 2020-055-4Y
'At h en a C on sulting 19.50% 'mioyment Sol ution s of New York, Inc. 22.00%
"Employment Sol ution s of New York , Inc . 21.00% 'Diskriter, Inc. 23.25%
"W ork squar e, LLC 21.00% '3est C an did ate s LC dba Cre ative Staling 23.30%
'IE. Ma nageme nt, LC 21.50% 'PIE. Management LC 25.00%
'Oi skriter , inc. 21.65% 'Iegrly Trade Serices LLC 25.3 0%
'Best Candidates LL C db a Cre ative Sta5ng 21.70% Precision Sa/frg, Inc. dba AP Recruiters & Associates 28.0 0%
Precision Staffing. le. db2 AP Recr uiter s & As sociates 23.00 % R eicon Solutions Grc up LLC 28.00%
Inte grity Tra de Services LLC 23.80% Eb yte Technol ogi es, inc. 29.5 0%
Westaff 23.90% Packplus Inc. db a Josm ar Me dical Sta ffin g 30.00%
byte Techn ologies, Inc. 28.00% Wor ks quare, LLC 31.00%
Packplu s inc . db a Josm ar M edical Staffing 28.00% SoH0, Inc. 33.0 0%
Redcon Solutions Group LLC 28.00% Corp or at e Tem ps, Inc. 37.00%
S012, I. 30.00 % infor m ation System s Con sultan ts, Inc. 35.0 0%
Informat cn System s Consultan ts, Inc. 31.0 0% Inte grate d Staffing 41.00%
Manpower 32.00 % EDS Service Solutions, LC 50.00%
C arp0r ate Temps, Inc. 34.00%
Integrated Stafng 37.00%
Tech Army LLC 44.97%
S Service Sol utions. LLC 45.00%
denotes award recommen dation
ATTACHMENT B
SOLICITATION (ITB)
AND ADDENDUMS
ATT ACHM ENT B
SOLICITATION (ITB )
AND ADDENDUMS
City of Miami Beauh Bid 2020-055-AY
Solicitation 2020-055-AY
TEMPORARY STAFFING SERVICES
Bid Designation: Public
City of Miami Beach
11/13/2019 12:13 PM p. 1
City of Miami Beach Bid 2020-055-A Y
Solicitation 2020-055-AY
TEMPORARY STAFFING SERVICES
Bid Designation: Public
M/ I l
t · '
City of Miami Beach
11/13/201912:13 PM p. 1
City of Miami Beach Bid 2020-055-AY
Bid 2020-055-AY
TEMPORARY STAFFING SERVICES
Bid Number
Bid Title
Bid Start Date
Bid End Date
Question & Answer
End Date
Bid Contact
Pre-Bid Conference
2020-055-AY
TEMPORARY STAFFING SERVICES
In Held
Dec 17, 2019 3:00:00 PM EST
Dec 10, 2019 5:00:00 PM EST
ARJU YUDASTO
305-673-7490
ARJUYUDASTO@MIAMIBEACHFL.GOV
Nov 22, 2019 10:00:00 AM EST
Attendance is optional
Location: Procurement Department
3rd Floor; Conference Room
1755 Meridian Avenue
Miami Beach, FL 33139
Dial-in Instructions:
-Dial the Telephone Number: 1- 888-557-8511
-Enter the Meeting Number: 6916771
and then press the pound (#) key
Description
1. GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the 'City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid') to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful
Bidders(s) (the 'contractor[s]") if this ITB results in an award.
The City utilizes BidSync (www.bidsync.com) for automatic notification of solicitation opportunities and document
fulfillment. Any prospective bidder who has received this ITB by any means other than through BidSync is solely
responsible for registering immediately with BidSync to assure it receives any addendum issued to this ITB.
Additionally, prior to submittal of the bid, bidder shall verify that it has received and complied with all addenda issued.
Failure to receive an addendum, or comply with an addendum requirement, may result in disqualification of
bid submitted.
2. PURPOSE.
The purpose of this bid is to establish a contract, by means of sealed bids, with qualified firm(s) to provide temporary
administrative and industrial staffing services, as specified herein as further defined in Appendix C. There is no
specific projected budget for the services. However, during the last 3 fiscal years, the City's average expenditure for
temporary staffing services has been $2,400,000.
The City's Living Wage Ordinance (found on the following link:
https://library.municode.comfil/miami_beach/codes/code_of_ordinances?nodeld=SPAGEOR_CH2AD_ARTVI
PR_DIV6LIWARESECOEM) shall be applicable to any resulting agreement. The successful bidder(s) shall be
required to comply with the ordinance requirements and submit all requested payroll data through the City's
compliance portal, LCP Tracker (LCPTracker.com).
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
11/13/2019 12:13 PM p. 2
City of Miami Beach Bid 2020-055-AY
Bid 2020-055-AY
TEMPORARY STAFFING SERVICES
Bid Number
Bid Title
Bid Start Date
Bid End Date
Question & Answer
End Date
Bid Contact
2020-055-AY
TEMPORARY STAFFING SERVICES
In Held
Dec 17, 2019 3:00:00 PM EST
Dec 10, 2019 5:00:00 PM EST
ARJU YUDASTO
305-673-7490
ARJUYUDASTO@MIAMIBEACHFL.GOV
Pre-Bid Conference Nov 22, 2019 10:00:00 AM EST
Attendance is optional
Location: Procurement Department
3rd Floor; Conference Room
1755 Meridian Avenue
Miami Beach, FL 33139
Dial-in Instructions:
-Dial the Telephone Number: 1- 888-557-8511
-Enter the Meeting Number: 6916771
and then press the pound (#) key
Description
1. GENERAL.
This Invitation to Bid (1TB) is issued by the City of Miami Beach, Florida (the 'City'), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the 'bid') to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful
Bidders(s) (the 'contractor[s)') if this 1TB results in an award.
The City utilizes BidSync (www.bidsync.com) for automatic notification of solicitation opportunities and document
fulfillment. Any prospective bidder who has received this 1TB by any means other than through BidSync is solely
responsible for registering immediately with BidSync to assure it receives any addendum issued to this 1TB.
Additionally, prior to submittal of the bid, bidder shall verify that il has received and complied with all addenda issued.
Failure to receive an addendum, or comply with an addendum requirement, may result in disqualification of
bid submitted.
2. PURPOSE.
The purpose of this bid is to establish a contract, by means of sealed bids, with qualified firm(s) to provide temporary
administrative and industrial staffing services, as specified herein as further defined in Appendix C. There is no
specific projected budget for the services. However, during the last 3 fiscal years, the City's average expenditure for
temporary staffing services has been $2,400,000.
The City's Living Wage Ordinance (found on the following link:
https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?nodeld=SPAGEOR_CH2AD_ARTVI
PR_DIV6LIWARESECOEM) shall be applicable to any resulting agreement. The successful bidder(s) shall be
required to comply with the ordinance requirements and submit all requested payroll data through the City's
compliance portal, LCP Tracker (LCPTracker.com).
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
11/13/201912:13 PM p.2
City of Miami Beach Bid 2020-055-AY
ITB Issued November 13, 2019
Pre-Bid Meeting November 22, 2019 at 10:00 am
Deadline for Receipt of Questions December 10, 2019 at 05:00 pm
Responses Due December 17, 2019 at 03:00 pm
Tentative Commission Approval Authorizing Award January 2020
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Arju Yudasto 305-673-7490 x26695 ArjuYudasto@miamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado@miamibeachfl.gov;
or via facsimile: 786-394-4188.
11/13/2019 12:13 PM P. 3
C ity o f M ia m i B e a c h Bi d 2 0 2 0 -0 5 5 -A Y
1TB Issued November 13, 2019
Pre-Bid Meeting November 22, 2019 at 10:00 am
Deadline for Receipt of Questions December 1 O, 2019 at 05:00 pm
Responses Due December 17, 2019 at 03:00 pm
Tentative Commission Approval Authorizing Award January 2020
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Arju Yudasto 305-673-7490 x26695 ArjuYudasto@miamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado@miamibeachfl.gov;
or via facsimile: 786-394.4188.
11/13/2019 12:13 PM p. 3
City of Miami Beach Bid 2020-055-AY
MIAMI BEACH
[THIS PAGE IS INTENTIONALLY LEFT BLANK]
ITB 2020-055-AY
11/13/2019 12:13 PM p. 4
City of Miami Beach Bid 2020-055-A Y
MIAMI BEACH
[THIS PAGE IS INTENTIONALLY LEFT BLANK]
11B 2020 055A Y
11/13/2019 12:13 PM p.4
City of Miami Beach Bid 2020-055-AY
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO BID" FORM
APPENDIX C SPECIFICATIONS
APPENDIX D SPECIAL CONDITIONS
APPENDIX E COST PROPOSAL FORM
APPENDIX F INSURANCE REQUIREMENTS
11/13/2019 12:13 PM
P 5
City of Miami Beach Bid 2020-055-A Y
MIAMIBEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS:
0100 NOT UTILIZED .
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS .
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT .
APPENDICES:
APPENDIX A
APPENDIX B
APPENDIX C
APPENDIX D
APPENDIX E
APPENDIX F
PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
"NO BID" FORM
SPEC! FICATIONS
SPECIAL CONDITIONS
COST PROPOSAL FORM
INSURANCE REQUIREMENTS
11/13/2019 12:13 PM p. 5
Procurement Contact: Telephone: Email:
A 'LlYudasto 305-673-7490 x26695 Ar.uYudast • miamibeachfl. ov
Additionally, the City Clerk is to be co ied on all communications via e-mail at: RafaelGranado miamibeachfl. ov;
r via facsimile: 786-394-4188.
City of Miami Beach Bid 2020-055-AY
MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1. GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful
Bidders(s) (the "contractor[s]") if this ITB results in an award.
The City utilizes BidSync (www.bidsync.com) for automatic notification of solicitation opportunities and document
fulfillment. Any prospective bidder who has received this ITB by any means other than through BidSync is solely
responsible for registering immediately with BidSync to assure it receives any addendum issued to this ITB.
Additionally, prior to submittal of the bid, bidder shall verify that it has received and complied with all addenda issued.
Failure to receive an addendum, or comply with an addendum requirement, may result in disqualification of
bid submitted.
2. PURPOSE.
The purpose of this bid is to establish a contract, by means of sealed bids, with qualified firm(s) to provide temporary
administrative and industrial staffing services, as specified herein as further defined in Appendix C. There is no
specific projected budget for the services. However, during the last 3 fiscal years, the City's average expenditure for
temporary staffing services has been $2,400,000.
The City's Living Wage Ordinance (found on the following link:
https://library.municode.com/fl/miami beach/codes/code of ordinances?nodeld=SPAGEOR CH2AD ARTVI
PR DIV6LIWARESECOEM) shall be applicable to any resulting agreement. The successful bidder(s) shall be
required to comply with the ordinance requirements and submit all requested payroll data through the City's
compliance portal, LCP Tracker (LCPTracker.com).
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
ITB Issued November 13, 2019
Pre-Bid Meeting November 22, 2019 at 10:00 am
Deadline for Receipt of Questions December 10, 2019 at 05:00 pm
Responses Due December 17, 2019 at 03:00 pm
Tentative Commission Approval Authorizing Award January 2020
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
ITB 2020-055-AY
11/13/2019 12:13 PM p. 6
City of Miami Beach Bid 2020-055-A Y
MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1. GENERAL.
This Invitation to Bid (1TB) is issued by the City of Miami Beach, Florida (the "City), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful
Bidders(s) (the "contractor[s]") if this 1TB results in an award.
The City utilizes BidSync (www.bidsync.com) for automatic notification of solicitation opportunities and document
fulfillment. Any prospective bidder who has received this 1TB by any means other than through BidSync is solely
responsible for registering immediately with BidSync to assure it receives any addendum issued to this 1TB.
Additionally, prior to submittal of the bid, bidder shall verify that it has received and complied with all addenda issued.
Failure to receive an addendum, or comply with an addendum requirement, may result in disqualification of
bid submitted.
2. PURPOSE.
The purpose of this bid is to establish a contract, by means of sealed bids, with qualified firm(s) to provide temporary
administrative and industrial staffing services, as specified herein as further defined in Appendix C. There is no
specific projected budget for the services. However, during the last 3 fiscal years, the City's average expenditure for
temporary staffing services has been $2,400,000.
The City's Living Wage Ordinance (found on the following link:
https://library.municode.com/fl/miami beach/codes/code of ordinances?nodeld=SPAGEOR CH2AD ARTVI
PR DIV6LIWARESECOEM) shall be applicable to any resulting agreement. The successful bidder(s) shall be
required to comply with the ordinance requirements and submit all requested payroll data through the City's
compliance portal, LCP Tracker (LCPTracker.com).
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
1TB Issued November 13, 2019
Pre-Bid Meeting November 22, 2019 at 10:00 am
Deadline for Receipt of Questions December 10, 2019 at 05:00 pm
Responses Due December 17, 2019 at 03:00 pm
Tentative Commission Approval Authorizing Award January 2020
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
ITB 2020055AY
11/13/2019 12:13 PM p.6
City of Miami Beach Bid 2020-055-AY
MIA 41 BEACH
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1- 888-557-8511 (Toll-free North America)
(2) Enter the MEETING NUMBER: 6916771
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressing their intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation. Addendum will be released through BidSync.
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientID=13097&statelD=9&statename=Florida . Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://www.miamibeachfl.qovicity-hall/procurement/procurement-related-ordinance-and-procedures/
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
11/13/2019 12:13 PM
P 7
City of Miami Beach Bid 2020-055-A Y
MIAMI'BEACH
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
4. PRE-BID MEETING OR SITE VISIT($). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 34 Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1- 888-557-8511 (Toll-free North America)
(2) Enter the MEETING NUMBER: 6916771
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
1TB expressing their intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation. Addendum will be released through BidSync.
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http:/ /library. municode. com/index.aspx?clientl D= 13097 &state I D=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://www.miamibeachf]_goy/city-hall/procurement/procurement-related-ordinance-and-procedures]
• CONE OF SILENCE..................................................................... CITY CODE SECTION 2-486
• PROTEST PROCED URES............................................................ CITY CODE SECTION 2-371
• DEBARMENT PROCEED INGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAM PAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2-487
• CAM PAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES...................................................................................... CITY CODE SECTION 2-488
• REQ UIREMENT FOR CITY CONTRACTO RS TO PROVIDE EQUAL
11/13/2019 12:13 PM p. 7
City of Miami Beach Bid 2020-055-AY
BEACH
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS, FAVORS & SERVICES CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance, furnishing of the Work, or award.
• Study and carefully correlate Bidder's observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through BidSync.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the
adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business enterprise.
13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
11/13/2019 12:13 PM p. 8
City of Miami Beach Bid 2020-055-AY
MIAM/BEACH
BENEFITS FOR DOMESTIC PARTNERS.......................................... CITY CODE SECTION 2-373
• LIVING WAGE REQ UIREMENT..................................................... CITY CODE SECTIONS 2-407 THRO UGH 2-410
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTR OLLED BY VETERANS AND TO STATE-CER TIFIED SER VICE-
DISABLED VETERA N BUSINESS ENTER PRISES............................. CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE......................................................... CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS, FAVORS & SERVICES.............................. CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance, furnishing of the Work, or award.
• Study and carefully correlate Bidder's observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through BidSync.
1 O. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the
adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an 1TB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business enterprise.
13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
11/13/201912:13 PM p. 8
City of Miami Beach Bid 2020-055-AY
• 'A BEACH
responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is non-exclusive, and the
City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the
City (either as a co-primary contractor, or as secondary or tertiary contractors). No Purchase Order shall be issued
to Contractor, and no work or Services shall be authorized under this Agreement, except at City's sole discretion.
Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any Services,
unless set forth in a written Purchase Order.
16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said
award shall constitute a binding Contract between the City and the awarded bidder(s). In case of default on the part
of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal
action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued
by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of
preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of
default on the part of the successful bidder, the City may procure the items or services from other sources and hold
the bidder responsible for any excess cost occasioned or incurred thereby.
17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
11/13/2019 12:13 PM
P 9
City of Miami Beach Bid 2020-055-A Y
MIAM[BEACH
responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the 1TB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is non-exclusive, and the
City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the
City (either as a co-primary contractor, or as secondary or tertiary contractors). No Purchase Order shall be issued
to Contractor, and no work or Services shall be authorized under this Agreement, except at City's sole discretion.
Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any Services,
unless set forth in a written Purchase Order.
16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said
award shall constitute a binding Contract between the City and the awarded bidder(s). In case of default on the part
of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal
action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued
by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of
preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of
default on the part of the successful bidder, the City may procure the items or services from other sources and hold
the bidder responsible for any excess cost occasioned or incurred thereby.
17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
11/13/201912:13 PM p. 9
City of Miami Beach Bid 2020-055-AY
MI/ f\ I BEACH
19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
City Commission.
20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, and/or supplies.
21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
22. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
11/13/2019 12:13 PM p. 10
City of Miami Beach Bid 2020-055-A Y
19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
City Commission.
20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, and/or supplies.
21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
22. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (1 O)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
11/13/201912:13 PM p. 10
City of Miami Beach Bid 2020-055-AY
M Al BEACH
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7) calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
11/13/2019 12:13 PM p. 11
City of Miami Beach Bid 2020-055-A Y
MIAMI BEACH
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7) calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 34 Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected.
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
11/13/201912:13 PM p. 11
City of Miami Beach Bid 2020-055-AY
I\A A Al BEACH
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays, from 8:30 A.M. to 4:00 P.M.
34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted.
35. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidder's record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection.
36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid; then
B. Addendum issued for this Bid, with the latest Addendum taking precedence; then
C. The Bid; then
D. The bidder's bid in response to the Bid.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished
hereunder, the decision of the City shall be final and binding on all parties.
37. NOT USED.
38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
11/13/2019 12:13 PM p. 12
City of Miami Beach Bid 2020-055-A Y
MIAMI/BEACH
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays, from 8:30 A.M. to 4:00 P.M.
34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted.
35. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidder's record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection.
36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid; then
B. Addendum issued for this Bid, with the latest Addendum taking precedence; then
C. The Bid; then
D. The bidder's bid in response to the Bid.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished
hereunder, the decision of the City shall be final and binding on all parties.
37. NOT USED.
38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
11/13/201912:13 PM p. 12
City of Miami Beach Bid 2020-055-AY
AA BEACH
39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that
product(s) offered conform with or exceed quality as listed in the specifications.
40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a "first priority" under the emergency conditions noted above.
42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice.
45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
11/13/2019 12:13 PM p. 13
City of Miami Beach Bid 2020-055-AY
MIAMIBEACH
39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that
product(s) offered conform with or exceed quality as listed in the specifications.
40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a "first priority" under the emergency conditions noted above.
42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one ( 1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice.
45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1 ), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
11/13/2019 12:13 PM p. 13
City of Miami Beach Bid 2020-055-AY
BEACH:
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid.
48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided. The above indemnification provisions shall survive the expiration or termination of this Agreement.
49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
50. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
11/13/2019 12:13 PM p. 14
City of Miami Beach Bid 2020-055-A Y
MIAM/BEA CH
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid.
48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided. The above indemnification provisions shall survive the expiration or termination of this Agreement.
49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
50. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
11/13/201912:13 PM p. 14
City of Miami Beach Bid 2020-055-AY .
AA AM I BEACH
53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive.
55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications, free of damage or defect, and properly invoiced.
61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
11/13/2019 12:13 PM p. 15
City of Miami Beach Bid 2020-055-AY
M1A MA/BEACH f/\lf\ht' ',
53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive.
55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications, free of damage or defect, and properly invoiced.
61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
11/13/201912:13 PM p. 15
City of Miami Beach Bid 2020-055-AY
;MIAf\i/- BEACH
Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent.
63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department,
1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139.
65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However, the City reserves the right to purchase the items from state or other governmental
contract, or on an as-needed basis through the City's spot market purchase provisions.
67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
68. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission.
70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
11/13/2019 12:13 PM p. 16
City of Miami Beach Bid 2020-055-AY
MIAM[BEA CH
Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent.
63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department,
1755 Meridian Avenue, 38 Floor, Miami Beach, FL 33139.
65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However, the City reserves the right to purchase the items from state or other governmental
contract, or on an as-needed basis through the City's spot market purchase provisions.
67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
68. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission.
70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
11/13/2019 12:13 PM p. 16
City of Miami Beach Bid 2020-055-AY
11 -EACH
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable "cure period" for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
72. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods,
services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be
added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item
being requested, under this contract may be invited to submit price quote(s) for the additional items. If these
quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to
the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City
Commission approval is required for additional items with a cumulative value greater than $50,000.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
11/13/2019 12:13 PM p. 17
City of Miami Beach Bid 2020-055-AY
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable "cure period" for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
72. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods,
services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be
added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item'
being requested, under this contract may be invited to submit price quote(s) for the additional items. If these
quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to
the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City
Commission approval is required for additional items with a cumulative value greater than $50,000.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
11/13/201912:13 PM p. 17
City of Miami Beach Bid 2020-055-AY
')EACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within
three (3) calendar days upon request from the City. The following information should be clearly marked on the face
of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return
Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive. All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT
RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2 - Bid Certification, Questionnaire and Affidavits (Appendix A).
• TAB 3 — Minimum Requirements Submission
The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three (3) business days upon request from the City, or the bid may be deemed non-
responsive. Non-responsive bid packages will receive no further consideration.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
11/13/2019 12:13 PM p. 18
City of Miami Beach Bid 2020-055-AY
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within
three (3) calendar days upon request from the City. The following information should be clearly marked on the face
of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return
Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1- Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive. All corrections on the Cost Proposal Form shall be initialed.
• TAB 2- Bid Certification, Questionnaire and Affidavits (Appendix A).
• TAB 3- Minimum Requirements Submission
The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three (3) business days upon request from the City, or the bid may be deemed non-
responsive. Non-responsive bid packages will receive no further consideration.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
11/13/2019 12:13 PM p. 18
City of Miami Beach Bid 2020-055-AY
APPENDIX "A"
Proposal Certification,
Questionnaire &
Requirements Affidavit
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
11/13/2019 12:13 PM P. 19
City of Miami Beach Bid 2020-055-AY
APPENDIX "A"
] I 4
!!
Proposal C ertificat ion ,
Q uestionnaire &
Requirements Affidavit
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
11/13/201912:13 PM p. 19
Name of Proposer 's Authorized Representative: Title of Proposer 's Authorized Representative:
Signature of Proposer 's Authorized Representative: Date:
City of Miami Beach Bid 2020-055-AY
Solicitation No:
2020-045-AY
Solicitation Title:
TEMPORARY STAFFING SERVICES
Procurement Contact:
Arju Yudasto
Tel:
(305) 673-7490 #26695
Email:
ArjuYudasto@miamibeachfl.gov
PROPOSER'S NAME:
NO. OF YEARS IN BUSINESS: NO. OF YEARS IN BUSINESS
LOCALLY:
NO. OF EMPLOYEES:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE: ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
Except as stipulated in General Condition 36, Proposer agrees: to complete and unconditional acceptance
of the terms and conditions of this document, inclusive of this solicitation, all specifications, attachments,
exhibits and appendices and the contents of any Addenda released hereto; to be bound, at a minimum, to
any and all specifications, terms and conditions contained herein or Addenda; that the Proposer has not
divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other
proposer or party to any other proposal; that proposer acknowledges that all information contained herein is
part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; that all
responses, data and information contained in the proposal are true and accurate.
11/13/2019 12:13 PM p. 20
City of Miami Beach Bid 2020-055-A Y
Solicitation No: Solicitation Title:
2020-045-A Y TEMPORARY STAFFING SERVICES
Procurement Contact: Tel: I Email:
Ariu Yudasto (305) 673-7490 #26695 AriuYudasto@miamibeachfl.aov
PROPOSER 'S NAME:
NO. OF YEARS IN BUSINESS: I NO. OF YEARS IN BUSINESS I NO. OF EMPLOYEES:
LOCALLY:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTER S):
CITY:
STATE: I ZIPCODE:
TELEPHONE NO.:
TO LL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: I ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR TH IS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TO LL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
Except as stipulated in General Condition 36, Proposer agrees: to complete and unconditional acceptance
of the terms and conditions of this document, inclusive of this solicitation, all specifications, attachments,
exhibits and appendices and the contents of any Addenda released hereto; to be bound, at a minimum, to
any and all specifications, terms and conditions contained herein or Addenda; that the Proposer has not
divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other
proposer or party to any other proposal; that proposer acknowledges that all information contained herein is
part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; that all
responses, data and information contained in the proposal are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
11/13/2019 12:13 PM p. 20
Name of Proposer 's Authorized Representative: Title of Proposer 's Authorized Representative:
Signature of Proposer 's Authorized Representative: Date:
City of Miami Beach Bid 2020-055-AY
APPENDIX A2 - QUESTIONNAIRE AND REQUIREMENTS AFFIDAVIT FORM
The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective
Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in
order that certain portions of responsiveness, responsibility and other determining factors and compliance with
requirements may be evaluated. Attach any requested information.
Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City
of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either
directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami
Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates
2. References & Past Performance. Proposer shall attach at least three (3) references for whom the Proposer
has completed work similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm
Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on
Scope of Services Provided.
3. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other
legal violation, or had a contract cancelled due to non- erformance by any public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the
reasons that led to action(s).
4. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's
Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers
shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform
laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including
disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-
consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a
controlling financial interest indicate whether or not each individual or entity has contributed to the campaign
either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner
for the City of Miami Beach.
5. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from
time to time, covered employees shall be paid the required living wage rates listed below:
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than
$11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less
than $13.88 per hour without health care benefits.
2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than
$11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less
than $14.44 per hour without health care benefits.
11/13/2019 12:13 PM p. 21
City of Miami Beach Bid 2020-055-A Y
APPENDIX A2 - QUESTIONNAIRE AND REQUIREMENTS AFFIDAVIT FORM
The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective
Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in
order that certain portions of responsiveness, responsibility and other determining factors and compliance with
requirements may be evaluated. Attach any requested information.
Nam e of Pro poser's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
1. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City
of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either
directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami
Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates
2. References & Past Performance. Proposer shall attach at least three (3) references for whom the Proposer
has completed work similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm
Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on
Scope of Services Provided.
3. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other
legal violation, or had a contract cancelled due ti non-p¡rrormance by any public sector agency?
[ Jrs o
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the
reasons that led to action(s).
4. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's
Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers
shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform
laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including
disqualification of their Proposals, in the event of such non-compliance.
5.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-
consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a
controlling financial interest indicate whether or not each individual or entity has contributed to the campaign
either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner
for the City of Miami Beach.
Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from
time to time, covered employees shall be paid the required living wage rates listed below:
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than
$11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less
than $13.88 per hour without health care benefits.
2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than
$11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less
than $14.44 per hour without health care benefits.
11/13/2019 12:13 PM p.21
City of Miami Beach Bid 2020-055-AY
3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than
$11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less
than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed
annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale,
issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no
annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living
wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a
particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under
which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further
subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as
amended. Further information on the Living Wage requirement is available at
http://www.miamibeachfl.qov/city-hall/procurement/procurement-related-ordinance-and-procedures/
Any payroll request made by the City during the contract term shall be completed electronically via the City's
electronic compliance portal, LCP Tracker (LCPTracker.net).
SUBMITTAL REQUIREMENT: Indicate below that Proposer agrees to the living wage requirement. Failure
Ic2iree shall result in roposal disqualification.
YES NO
6. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding
competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic
Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,
who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all
employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the
Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are
directly performing work on the contract within the City of Miami Beach.
• Does your company provide or offer access to any benefits to employees with spouses or to spouses of
employees?
YES
NO
• Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners* or to domestic artners of emplo ees?
YES NO
• Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic
partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such
as medical insurance.
BENEFIT Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, e.g., there
are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and
submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your
Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.
11/13/2019 12:13 PM p. 22
City of Miami Beach Bid 2020-055-AY
6.
3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than
$11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less
than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed
annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale,
issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no
annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living
wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a
particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under
which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further
subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as
amended. Further information on the Living Wage requirement is available at
http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/
Any payroll request made by the City during the contract term shall be completed electronically via the City's
electronic compliance portal, LCP Tracker (LCPTracker.net).
SUBMITTAL REQUIREMENT: Indicate below that Proposer agrees to the living wage requirement. Failure , to agree shall result in pryosal disqualification.
L ]YES NO
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding
competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic
Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,
who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all
employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the
Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are
directly performing work on the contract within the City of Miami Beach.
• Does your company provide or offer access to any benefits to employees with spouses or to spouses of
employees? L re L Jo
•
•
Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners* or to do1estic Jartners of em,loyeey
YES NO
Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic
partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such
1 as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there
are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and
submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your
Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.
11/13/201912:13 PM p.22
City of Miami Beach Bid 2020-055-AY
Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.qov/city-hall/procurement/procurement-related-
ordinance-and-procedures/
7. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.
Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the
states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North
Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North
Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states.
SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Resolution
2016-29375. Failure to agree shall result in proposal dis ualification.
YES NO
8. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more
addendum to the solicitation which may provide additional information to Proposers or alter solicitation
requirements. The City will strive to reach every Proposer having received solicitation through the City's e-
procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they
have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum
section certifies that the Proposer has received all addendum released by the City pursuant to this
solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
11/13/2019 12:13 PM p. 23
City of Miami Beach Bid 2020-055-A Y
Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-
ordinance-and-procedures/
7. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.
Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the
states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North
Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North
Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states.
SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Resolution
2016-29375. Failure to agree shall result in propolal disralification.
LJrs wo
8. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more
addendum to the solicitation which may provide additional information to Proposers or alter solicitation
requirements. The City will strive to reach every Proposer having received solicitation through the City's e-
procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they
have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum
section certifies that the Proposer has received all addendum released by the City pursuant to this
solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
11/13/2019 12:13 PM p.23
' * •
City of Miami Beach Bid 2020-055-AY
APPENDIX B
"No Bid" Form
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
11/13/2019 12:13 PM
p. 24
City of Miami Beach Bid 2020-055-AY
APPENDIX B
4
I
"No Bid" Form
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
11/13/201912:13 PM p.24
City of Miami Beach Bid 2020-055-AY
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to proposal
Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
_OTHER. (Please specify)
We do do not want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Arju Yudasto, Procurement Contracting Officer I
PROPOSAL # 2020-055-AY
1755 MERIDIAN AVENUE, 3' FLOOR
MIAMI BEACH, FL 33139
ITB 2020-055-AY
11/13/2019 12:13 PM p. 25
City of Miami Beach Bid 2020-055-AY
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to proposal
_Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
_Do not offer this product/service
_OTHER. (Please specify)
We do_ do not_ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature: _
Title: _
Legal Company Name: _
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Arju Yudasto, Procurement Contracting Officer I
PROPOSAL # 2020-055-AY
1755 MERIDIAN AVENUE, 3' FLOOR
MIAMI BEACH, FL 33139
11/13/201912:13 PM p. 25
City of Miami Beach Bid 2020-055-AY
APPENDIX C
Iv1iAM BE
Minimum Requirements
& Specifications
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2020-055-AY
11/13/2019 12:13 PM
p. 26
City of Miami Beach Bid 2020-055-A Y
APPENDIX C
M in im u m R e q u ire m e n ts
& S p e c ifi c a tio n s
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
e fp53767e,y e o
11/13/2019 12:13 PM p. 26
City of Miami Beach Bid 2020-055-AY
C1. Minimum Eligibility Requirements. Bidders must submit evidence that they are qualified to
satisfactorily perform the specified services. Additionally, the Minimum Eligibility Requirements for
this solicitation are listed below. Bidder shall submit the required submittal(s) documenting
compliance with each minimum requirement. Proposers that fail to comply with minimum
requirements shall be deemed non-responsive and shall not have its bid considered.
1. Firm or Principal shall have provided services similar in scope and volume, at the City's
sole discretion, to those described herein to at least two (2) private or public entities in the
last five (5) years. For each qualifying entity, provide: name and address of entity,
service period, entity representative, telephone and email address.
Submittal Requirements: For all qualifying projects submitted, Bidder shall submit at a
minimum the following information: 1) Firm Name, 2) Contact Individual Name & Title, 3)
Address, 4) Telephone number, 5) Contact's Email, 6) Narrative on Scope of Services
Provided, 7) Contract amount and completion date and 8) Historical Significance (if any),
including original date of completion. Inability to verify project information may result in the
submittal being found non-responsive
C2. Statement of Work Required.
The successful bidder(s) shall provide the City of Miami Beach, on an as needed basis, with
temporary personnel with the skill, knowledge and experience required by the City, to perform as a
temporary agency employee, the duties, functions and responsibilities of the positions requested.
C3. Specifications.
3.1 Administrative and Industrial- Temporary Professional Services
1. Candidates Submitted for the City's Consideration. Upon request from the City Firm shall
provide candidates for the job classifications requested by the specific department at the
time and place requested. Typically, three or more candidates are required to be submitted
for each vacancy at the discretion of the requesting department. Candidates shall be
provided at no cost to the City. If the primary vendor fails to provide qualified individuals for
the job classification requested within the specified lead time, the City will request the
services of the secondary and/or tertiary vendor.
2. Firm agrees to provide only skilled, knowledgeable and experienced personnel to perform
services on a temporary basis to the City. Firm also agree to provide the City information
on any candidate(s) whose quality of services had been previously determined to be
unsatisfactory by any City department.
3. Background Checks. Any temporary staffing employee selected for placement in a City
department must successfully complete a background check conducted by the City using
the Florida Department of Law Enforcement (FDLE) Volunteer and Employee Criminal
History System (VECHS). Drug Testing should be conducted in accordance with Title 49,
Code of Federal Regulations, Part 40. The successful bidder(s) must provide 10 Panel
drug testing of all personnel supplied to the City, and proof of drug test prior to the
acceptance of any personnel approval for an assignment. Bidder's employees must test
negative in order to begin work on any City assignment. Bidder shall bear all cost
associated with the initial drug tests.
ITB 2020-055-AY
11/13/2019 12:13 PM p. 27
City of Miami Beach Bid 2020-055-A Y
C1. Minimum Eligibility Requirements. Bidders must submit evidence that they are qualified to
satisfactorily perform the specified services. Additionally, the Minimum Eligibility Requirements for
this solicitation are listed below. Bidder shall submit the required submittal(s) documenting
compliance with each minimum requirement. Proposers that fail to comply with minimum
requirements shall be deemed non-responsive and shall not have its bid considered.
1. Firm or Principal shall have provided services similar in scope and volume, at the City's
sole discretion, to those described herein to at least two (2) private or public entities in the
last five (5) years. For each qualifying entity, provide: name and address of entity,
service period, entity representative, telephone and email address.
Submittal Requirements: For all qualifying projects submitted, Bidder shall submit at a
minimum the following information: 1) Firm Name, 2) Contact Individual Name & Title, 3)
Address, 4) Telephone number, 5) Contact's Email, 6) Narrative on Scope of Services
Provided, 7) Contract amount and completion date and 8) Historical Significance (if any),
including original date of completion. Inability to verify project information may result in the
submittal being found non-responsive
C2. Statement of Work Required.
The successful bidder(s) shall provide the City of Miami Beach, on an as needed basis, with
temporary personnel with the skill, knowledge and experience required by the City, to perform as a
temporary agency employee, the duties, functions and responsibilities of the positions requested.
C3. Specifications.
3.1 Administrative and Industrial- Temporary Professional Services
1. Candidates Submitted for the City's Consideration. Upon request from the City Firm shall
provide candidates for the job classifications requested by the specific department at the
time and place requested. Typically, three or more candidates are required to be submitted
for each vacancy at the discretion of the requesting department. Candidates shall be
provided at no cost to the City. If the primary vendor fails to provide qualified individuals for
the job classification requested within the specified lead time, the City will request the
services of the secondary and/or tertiary vendor.
2. Firm agrees to provide only skilled, knowledgeable and experienced personnel to perform
services on a temporary basis to the City. Firm also agree to provide the City information
on any candidate(s) whose quality of services had been previously determined to be
unsatisfactory by any City department.
3. Background Checks. Any temporary staffing employee selected for placement in a City
department must successfully complete a background check conducted by the City using
the Florida Department of Law Enforcement (FOLE) Volunteer and Employee Criminal
History System (VECHS). Drug Testing should be conducted in accordance with Title 49,
Code of Federal Regulations, Part 40. The successful bidder(s) must provide 1 O Panel
drug testing of all personnel supplied to the City, and proof of drug test prior to the
acceptance of any personnel approval for an assignment. Bidder's employees must test
negative in order to begin work on any City assignment. Bidder shall bear all cost
associated with the initial drug tests.
11/13/2019 12:13 PM p. 27
City of Miami Beach Bid 2020-055-AY
The City's current 11- panel drug test and cut-off levels are as follows:
Drugs
Initial Test
Level
GC/MS Confirm Test
Level
Amphetamines 1000 ng/ml 500 ng/ml
Barbiturates 300 ng/ml 150 ng/ml
Benzodiazepines 300 ng/ml 150 ng/ml
Cocaine metabolites 300 ng/ml 150 ng/ml
Marijuana metabolites 50 ng/ml 15 ng/ml
Methadone 300 ng/ml 150 ng/ml
Methaqualone 300 ng/ml 150 ng/ml
Methylenedioxya mphetamine
(MDA) Analogoues
500 ng/ml 250 ng/ml
Opiates 2000 ng/ml 2000 ng/ml
Phencyclidne 25 ng/ml 25 ng/ml
Propoxphene 300 ng/ml 150 ng/ml
In the case of an alcohol test, a result of 0.04 or greater constitutes a positive result. A
confirmation breathalyzer test shall be administered following the initial test in accordance
with the procedures in Title 49 Code of Federal Regulations, Part 40.
In no case shall a candidate who tests positive for drugs or alcohol be submitted as a
candidate for City assignment.
4. The City's representative and successful bidder shall mutually agree on the hourly salary,
job description, minimum qualifications, duties and responsibilities for each position, as
needed. The overhead and expenses markup proposed shall be added to the Temporary
Employees' pay rate to determine the bill rate. No other fees or taxes are allowed
5. Firm must inform the City of any temporary staffing employee who will be accepted for
assignment at the City when currently on assignment elsewhere.
6. No substitution of staff with lower skill-base will be acceptable without the prior approval of
the City.
7. The Firm agrees not to place an individual in any City department without the approval of
the Human Resources Department.
8. The Firm agrees not to place any individual in a temporary assignment with the City who
was previously employed by the City as a regular employee without prior approval of the
Human Resources Department.
9. Upon request from the City, Firm must immediately replace any personnel providing
services whose quality of services is unsatisfactory to that City department. The City will
not be charged for unsatisfactory services. The City will exclusively determine if the quality
of the services of any temporary personnel is satisfactory or unsatisfactory.
10. Should any person terminate employment with the Firm while such person is providing
services to the City department, Firm must agree to immediately replace such person with
a person having similar skill, knowledge and experience (with prior approval of the City).
ITB 2020-055-AY
11/13/2019 12:13 PM p. 28
City of Miami Beach Bid 2020-055-AY
The City's current 11- panel drug test and cut-off levels are as follows:
Initial Test GC/MS Confirm Test
Drugs Level Level
Amphetamines 1000 ng/ml 500 ng/ml
Barbiturates 300 ng/ml 150 ng/ml
Benzodiazepines 300 ng/ml 150 ng/ml
Cocaine metabolites 300 ng/ml 150 ng/ml
Marijuana metabolites 50 ng/ml 15 ng/ml
Methadone 300 ng/ml 150 ng/ml
Methaqualone 300 ng/ml 150 ng/ml
Methylenedioxyamphetamine 500 ng/ml 250 ng/ml
(MOA) Analogoues
Opiates 2000 ng/ml 2000 ng/ml
Phencyclidne 25 ng/ml 25 ng/ml
Propoxphene 300 ng/ml 150 ng/ml
In the case of an alcohol test, a result of 0.04 or greater constitutes a positive result. A
confirmation breathalyzer test shall be administered following the initial test in accordance
with the procedures in Title 49 Code of Federal Regulations, Part 40.
In no case shall a candidate who tests positive for drugs or alcohol be submitted as a
candidate for City assignment.
4. The City's representative and successful bidder shall mutually agree on the hourly salary,
job description, minimum qualifications, duties and responsibilities for each position, as
needed. The overhead and expenses markup proposed shall be added to the Temporary
Employees' pay rate to determine the bill rate. No other fees or taxes are allowed
5. Firm must inform the City of any temporary staffing employee who will be accepted for
assignment at the City when currently on assignment elsewhere.
6. No substitution of staff with lower skill-base will be acceptable without the prior approval of
the City.
7. The Firm agrees not to place an individual in any City department without the approval of
the Human Resources Department.
8. The Firm agrees not to place any individual in a temporary assignment with the City who
was previously employed by the City as a regular employee without prior approval of the
Human Resources Department.
9. Upon request from the City, Firm must immediately replace any personnel providing
services whose quality of services is unsatisfactory to that City department. The City will
not be charged for unsatisfactory services. The City will exclusively determine if the quality
of the services of any temporary personnel is satisfactory or unsatisfactory.
10. Should any person terminate employment with the Firm while such person is providing
services to the City department, Firm must agree to immediately replace such person with
a person having similar skill, knowledge and experience (with prior approval of the City).
11/13/2019 12:13 PM p. 28
City of Miami Beach Bid 2020-055-AY
Firm shall replace the person expeditiously at the same.
11. The City shall have the right to determine the period of time and work schedule of all
personnel provided by the Firm to perform services as a temporary agency employee. The
City will not warrant or guarantee the period of time or work schedule of any person
provided by the Firm to perform services at a designated department at the City.
12. All candidates placed in the City shall be employees of the firm and, at no time, shall the
City be liable for any employer responsibilities to the firm's employee.
13. After 120 days, the City may hire the temporary employee with no penalty or cost to the
City.
Below please find a sample list of commonly used Class Descriptions and Workers
Compensation Class Codes. This list is not exclusive. The City reserves the require
temporary personnel for other WIC categories after award.
WIC Class Code Class Description
106
Mosquito Extermination or Control by Spraying & Drivers, Tree
Department - All Employees and Drivers
3064 Sign Manufacturing/Screen Printing
5192
Parking Meter Repair & Salespersons, Drivers; Parking Meter
Change Collectors & Salespersons, Drivers;
5403 Carpentry
5474
Painting of Stripes on Parking Lots & Drivers, Painting Shop
Operations; Tank Cleaning (Oil or Gas Storage)
5506
Street & Road Construction: Paving, Repairing, Surfacing or
Resurfacing & Drivers
5509
Street Cleaning & Drivers, Street & Road Maintenance &
Drivers, Traffic Line or Road Marking & Drivers
5606
Project Manager, Construction Executive, Construction
Manager/Superintendent
7520
Waterworks Operation - All Employees including Store
Employees & Drivers
7580 Sewage Disposal Plant Operation & Drivers
7610
Radio/Television Broadcasting employees, clerical, drivers,
field workers
7704 Firefighters & Drivers
7720
Police Department Staff (non policemen), Criminal Laboratory
Technician, & Drivers,
8380
Automobile service or repair & Drivers; Parts & Service
Department employees
8602 Surveyors, Oil/Gas Geologists & Drivers
ITB 2020-055-AY
11/13/2019 12:13 PM p. 29
City of Miami Beach Bid 2020-055-AY
Firm shall replace the person expeditiously at the same.
11. The City shall have the right to determine the period of time and work schedule of all
personnel provided by the Firm to perform services as a temporary agency employee. The
City will not warrant or guarantee the period of time or work schedule of any person
provided by the Firm to perform services at a designated department at the City.
12. All candidates placed in the City shall be employees of the firm and, at no time, shall the
City be liable for any employer responsibilities to the firm's employee.
13. After 120 days, the City may hire the temporary employee with no penalty or cost to the
City.
Below please find a sample list of commonly used Class Descriptions and Workers
Compensation Class Codes. This list is not exclusive. The City reserves the require
temporary personnel for other WIC categories after award.
W/C Class Code Class Description
Mosquito Extermination or Control by Spraying & Drivers, Tree
106 Department - All Employees and Drivers
3064 Siqn Manufacturing/Screen Printing
Parking Meter Repair & Salespersons, Drivers; Parking Meter
5192 Change Collectors & Salespersons, Drivers;
5403 Carpentry
Painting of Stripes on Parking Lots & Drivers, Painting Shop
5474 Operations; Tank Cleaning (Oil or Gas Storage)
Street & Road Construction: Paving, Repairing, Surfacing or
5506 Resurfacing & Drivers
Street Cleaning & Drivers, Street & Road Maintenance &
5509 Drivers, Traffic Line or Road Marking & Drivers
Project Manager, Construction Executive, Construction
5606 Manager/Superintendent
Waterworks Operation - All Employees including Store
7520 Employees & Drivers
7580 Sewage Disposal Plant Operation & Drivers
Radio/Television Broadcasting employees, clerical, drivers,
7610 field workers
7704 Firefighters & Drivers
Police Department Staff (non policemen), Criminal Laboratory
7720 Technician, & Drivers,
Automobile service or repair & Drivers; Parts & Service
8380 Department employees
8602 Surveyors, Oil/Gas Geologists & Drivers
11/13/2019 12:13 PM p. 29
City of Miami Beach Bid 2020-055-AY
8810
Secretary, Clerical Office employees Auditor (in-house),
Computer System Designers/Programmers (exclusively in the
office), Telephone Answering Service, Chairman of Board of
Elections & Polling Clerks, City Clerk, Mayor & Commissioners,
City Manager, City Planner, Personnel Board, Planning Board,
Register of Deeds
8820
Attorneys, All Employees & Clerical, Messengers & Drivers in
the Law Office
8868 Schools - Professional employees
9015
Building & Property Management/Maintenance & Drivers;
Public Swimming Pool Operation
9102 Parks & Drivers; Lawn Maintenance
9403
Garbage/Trash Collectors - Including Containerized Collection
& Drivers, Dump Operations - Employees & Drivers,
9410 Building Inspector, Electrical Inspector
3.2. Pricing. Bidder shall quote a percentage markup to be added to the pay rate for the placed
candidate and shall be inclusive but not limited to, all expenses, profit, overhead and all applicable
taxes. The City and Firm shall agree on the salary of the temporary staff person at the time of the
engagement for that position.
3.3 Invoice and Payments. Payment shall be made upon the certification by an authorized City
representative that the work assignment is satisfactorily completed.
The vendor(s) supplying Temporary Employment Agency Services to the City of Miami Beach are
required to furnish the following information on their pre-numbered imprinted business invoices and
weekly job tickets for personnel performing services.
A. Purchase Order Number
B. Job number
C. Assignment location
D. Individuals Full Name
E. Employee Number
F. Job Classification
G. Date
H. Number of hours Worked
I. City Acceptance/Authorized Signature.
3.4 Temporary Personnel Database Reporting. Successful Firm shall create and maintain a data
base to include all temporary personnel assigned the City, listed by individual, to include rate of
hourly pay, total hourly bill rate, total number of hours worked monthly, total number of hours
worked annually, total hourly rate paid to the temporary, employee, total bill rate paid by the City,
date of temporary employee began assignment with the City and date temporary employee ended
ITB - - Y
11/13/2019 12:13 PM p. 30
City of Miami Beach Bid 2020-055-AY
Secretary, Clerical Office employees Auditor (in-house),
Computer System Designers/Programmers (exclusively in the
office), Telephone Answering Service, Chairman of Board of
Elections & Polling Clerks, City Clerk, Mayor & Commissioners,
City Manager, City Planner, Personnel Board, Planning Board,
8810 Register of Deeds
Attorneys, All Employees & Clerical, Messengers & Drivers in
8820 the Law Office
8868 Schools - Professional employees
Building & Property Management/Maintenance & Drivers;
9015 Public Swimming Pool Operation
9102 Parks & Drivers; Lawn Maintenance
Garbage/Trash Collectors - Including Containerized Collection
9403 & Drivers, Dump Op er at ions - Employees & Drivers,
9410 Building Inspector, Electrical Inspector
3.2. Pricing. Bidder shall quote a percentage markup to be added to the pay rate for the placed
candidate and shall be inclusive but not limited to, all expenses, profit, overhead and all applicable
taxes. The City and Firm shall agree on the salary of the temporary staff person at the time of the
engagement for that position.
3.3 Invoice and Payments. Payment shall be made upon the certification by an authorized City
representative that the work assignment is satisfactorily completed.
The vendor(s) supplying Temporary Employment Agency Services to the City of Miami Beach are
required to furnish the following information on their pre-numbered imprinted business invoices and
weekly job tickets for personnel performing services.
A. Purchase Order Number
B. Job number
C. Assignment location
D. Individuals Full Name
E. Employee Number
F. Job Classification
G. Date
H. Number of hours Worked
I. City Acceptance/Authorized Signature.
3.4 Temporary Personnel Database Reporting. Successful Firm shall create and maintain a data
base to include all temporary personnel assigned the City, listed by individual, to include rate of
hourly pay, total hourly bill rate, total number of hours worked monthly, total number of hours
worked annually, total hourly rate paid to the temporary, employee, total bill rate paid by the City,
date of temporary employee began assignment with the City and date temporary employee ended
11/13/2019 12:13 PM p. 30
City of Miami Beach Bid 2020-055-AY
assignment with the City. This data must be forwarded to the City on a monthly basis with
cumulative report sent at the end of the calendar year.
The Firm must agree to provide the City with custom reports on temporary employees as needed.
3.5 Compliance.
Firm or principal shall not have, or have been principal to any firm that has, had a contract
terminated by the City for default. In addition, firm or principal shall not have, or have been principal
to any firm that has, been party to a corporate bankruptcy within the last ten (10) years.
w7i4m4"mg'''ITS 2020-055-AY
11/13/2019 12:13 PM p. 31
City of Miami Beach Bid 2020-055-AY
assignment with the City. This data must be forwarded to the City on a monthly basis with
cumulative report sent at the end of the calendar year.
The Firm must agree to provide the City with custom reports on temporary employees as needed.
3.5 Compliance.
Firm or principal shall not have, or have been principal to any firm that has, had a contract
terminated by the City for default. In addition, firm or principal shall not have, or have been principal
to any firm that has, been party to a corporate bankruptcy within the last ten (1 O) years.
11/13/201912:13 PM p.31
City of Miami Beach Bid 2020-055-AY
APPENDIX D
Special Conditions
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2020-755-AYmw'
11/13/2019 12:13 PM p. 32
(
City of Miami Beach Bid 2020-055-A Y
APPENDIX D
!I i
Special Conditions
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
11/13/201912:13 PM p. 32
City of Miami Beach Bid 2020-055-AY
1. TERM OF CONTRACT. This Contract shall remain in effect for a period of three (3)
years from date of contract execution by the Mayor and City Clerk. The City of Miami
Beach has the option to renew the contract at the sole discretion of the City Manager for
an additional two (2), one (1) year periods, on a year-to-year basis. Renewal of the
contract is a City of Miami Beach prerogative, not a right of the firm. Such option will be
exercised, if at all, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only
be on a month-to-month basis and shall not constitute an implied renewal of the
contract. Said month to month extension shall be upon the same terms of the contract
and at the compensation and payment provided herein, and shall not exceed six (6)
months.
2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is
awarded a contract under this bid solicitation, the prices quoted by the bidder on the
Cost Proposal Form shall remain fixed and firm during the three (3) year term of this
contract; provided, however, that the bidder may offer incentive discounts from this fixed
price to the City at any time during the contractual term
ITB 2020-055-AY
11/13/2019 12:13 PM p. 33
City of Miami Beach Bid 2020-055-AY
1. TERM OF CONTRACT. This Contract shall remain in effect for a period of three (3)
years from date of contract execution by the Mayor and City Clerk. The City of Miami
Beach has the option to renew the contract at the sole discretion of the City Manager for
an additional two (2), one (1) year periods, on a year-to-year basis. Renewal of the
contract is a City of Miami Beach prerogative, not a right of the firm. Such option will be
exercised, if at all, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only
be on a month-to-month basis and shall not constitute an implied renewal of the
contract. Said month to month extension shall be upon the same terms of the contract
and at the compensation and payment provided herein, and shall not exceed six (6)
months.
2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is
awarded a contract under this bid solicitation, the prices quoted by the bidder on the
Cost Proposal Form shall remain fixed and firm during the three (3) year term of this
contract; provided, however, that the bidder may offer incentive discounts from this fixed
price to the City at any time during the contractual term
11/13/201912:13 PM p. 33
City of Miami Beach Bid 2020-055-AY
APPENDIX E
Cost Proposal Form
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2020-055-AY
11/13/2019 12:13 PM p. 34
City of Miami Beach Bid 2020-055-A Y
APPENDIX E
'· .. Ir ... í £
Ii
£
li Il
Cost Proposal Form
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
11/13/201912:13 PM p.34
City of Miami Beach
Bid 2020-055-AY
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established
for the recei. of pro • osals will result in . roposal being deemed non-responsive and bein. re'ected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E) shall be initialed.
EXPENSES AND OVERHEAD
PERCENTAGE MARKUP TO
BE ADDED TO BILL RATE*
(Appendix C, 3.2)
Item 1: Administrative (Office) Type Temporary Professional Services °A
Clerical/Administrative (e.g., 7610, 8810, 8820, 8868, 9410)
Item 2: Industrial Type Temporary Professional Services
Industrial (e.g., 0106, 3064, 5192, 5403, 5474, 5506, 5509,
5606, 7520, 7580, 7704, 7720, 8380, 8602, 9015, 9102, 9403)
*Bidder shall quote a percentage markup to be added to the pay rate for the placed candidate and shall be
inclusive but not limited to, all expenses, profit, overhead and all applicable taxes.
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
ITB 2020-055-AY
11/13/2019 12:13 PM p. 35
°A
City of Miami Beach Bid 2020-055-AY
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established
fo r the receipt of proposals w ill result in proposal being deem ed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this 1TB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E) shall be initialed.
EXPENSES AND OVERHEAD
PERCENTAGE MARKUP TO
BE ADDED TO BILL RATE
(Appendix c, 3.2)
Item 1: Administrative (Office) Type Temporary Professional Services
Clerical/Administrative (e.g., 7610, 8810, 8820, 8868, 9410)
Item 2: Industrial Type Temporary Professional Services
Industrial (e.g., 0106, 3064, 5192, 5403, 5474, 5506, 5509,
5606, 7520, 7580, 7704, 7720,8380, 8602, 9015, 9102, 9403)
__ %
__ %
B idder sh al l quote a percentage markup to be added to the pay rate for the placed candidate and shall be
incl usive but not limited to, all expenses, profit, overhead and all applicable taxes.
Bidder's A ffi rmation
Com pany:
A uthorized Representative:
A ddress:
Telephone:
E m ail:
A uthorized Representative's S ignature:
11/13/2019 12:13 PM p.35
City of Miami Beach Bid 2020-055-AY
APPENDIX F
Insurance Requirements
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2020-055-AY
11/13/2019 12:13 PM p. 36
City of Miami Beach Bid 2020-055-AY
APPENDIX F
I .
Insurance Requirements
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
11/13/201912:13 PM p. 36
City of Miami Beach Bid 2020-055-AY
IA
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
4. Excess Liability - $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value .00
Liquor Liability .00
Fire Legal Liability .00
Protection and Indemnity .00
Employee Dishonesty Bond .00
Other .00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
Waiver of Subrogation: Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which
any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under
such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of
subrogation endorsement from the insurer.
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2020-055-AY
11/13/2019 12:13 PM p. 37
City of Miami Beach Bid 2020-055-AY
xxx 1.
XXX2.
xxx 3.
4.
XXX5.
6.
XXX7.
XXX8.
xxx 9.
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
Excess Liability -$ .00 per occurrence to follow the primary coverages.
The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
Other Insurance as indicated:
Builders Risk completed value
Liquor Liability
Fire Legal Liability
Protection and Indemnity
Employee Dishonesty Bond
Other
$ 00
$ .00
$ .00
$ .00
$ .00
$ .00
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
The certificate must state the proposal number and title
Waiver of Subrogation: Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which
any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under
such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of
subrogation endorsement from the insurer.
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
11/13/2019 12:13 PM p. 37
Overall Btd Questions
There are no questions associated with this bid.
City of Miami Beach Bid 2020-055-AY
Question and Answers for Bid #2020-055-AY - TEMPORARY STAFFING SERVICES
11/13/2019 12:13 PM p. 38
City of Miami Beach Bid 2020-055-AY
Question and Answers for Bid #2020-055-AY - TEMPORARY STAFFING SERVICES
11/13/201912:13 PM p. 38
MIAMIBEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www,miamibeachfl.gov
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
December 13, 2019
This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other
clarifications and revisions issued by the City. The ITS is amended in the following particulars only (deletions are
shown by strikethrough and additions are underlined).
I. ITB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Friday,
December 20, 2019.
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for
traffic or other delays for which the Proposer is solely responsible.
II. ATTACHMENT(S)
Exhibit A: Bid Tabulation to ITB 2015-052-WG
III. RESPONSES TO QUESTIONS RECEIVED:
01: Is there a current vendor of the services requested in this ITB and if so, who is that vendor?
Al: The awarded vendors for the current contract ITB 2015-052-WG are Academy Design and
Technical Services, Worksquare LLC, Transhire, and Creative Staffing.
Q2: If there is a current vendor, what are the hourly rates and mark up rates for each job position/category
being charged for the provision of these temporary staff?
A2: See Exhibit A.
Q3: What is the average duration of work assignments for these temporary staff?
A3: Currently, work assignments can be anywhere from a couple of weeks up to a year.
Q4: Will an MBE/WBE vendor be given any preference for this bid?
A4: While the City encourages MBE/WBE, there is no preference for MBE/WBE Business.
ADDENDUM NO. 1
INVITATION TO BID NO. 2020.055.AY
TEMPORARY STAFFING SERVICES
M IA M IB EA C PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 34 Floor
Miami Beach, Florida 33139
www.m iamibeachfl. gov
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
December 13, 2019
This Addendum to the above-referenced 1TB is issued in response to questions from prospective proposers, or other
clarifications and revisions issued by the City. The 1TB is amended in the following particulars only (deletions are
shown by strikethrough and additions are underlined).
I. 1TB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Friday,
December 20, 2019.
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for
traffic or other delays for which the Proposer is solely responsible.
II. A TT ACH MENT(S)
Exhibit A: Bid Tabulation to 1TB 2015-052-WG
Ill. RESPONSES TO QUESTIONS RECEIVED:
Q1: Is there a current vendor of the services requested in this 1TB and if so, who is that vendor?
A1: The awarded vendors for the current contract ITB 2015-052-WG are Academy Design and
Technical Services, Worksquare LLC, Transhire, and Creative Staffing.
02: It there is a current vendor, what are the hourly rates and mark up rates for each job position/category
being charged for the provision of these temporary staff?
A2: See Exhibit A.
03: What is the average duration of work assignments for these temporary staff?
A3: Currently, work assignments can be anywhere from a couple of weeks up to a year.
Q4: Will an MBE/WBE vendor be given any preference for this bid?
A4: While the City encourages MBE/WBE, there is no preference for MBE/WBE Business.
1 ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055AY
TEMPORARY STAFFING SERVICES
MIAMIBEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3"I Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q5: May a vendor submit a bid on just one of the categories of temporary staffing positions requested? For
example, may a vendor just bid on the Administrative (Office) Type Temporary Professional Services Clerical
Administrative (e.g., 7610,8810, 8820, 8868, 9410) and not the Industrial Type Temporary Professional
Services?
A5: Yes, Bidders are not required to bid on all line items.
Q6: Do I have to send a response that I will be bidding. Is it mandatory to bid on both categories
A6: Refer to response A5.
Q7: Is there any mandatory percentage as a compliance under the Minority/Women Business Enterprises or
DBE for this REP?
A7: Refer to response A4.
Q8: It says to supply references of the same size. Is this mandatory?
A8: Please See Appendix C, Section Cl Minimum Eligibility Requirements.
Q9: How does the transition process work from incumbent vendor to new vendor?
A9: The City would allow current temporary staff to finish their term with the incumbent and
then transition in the new vendor.
Q9: Which classification code is used the most in the past?
A9: The frequently used classifications are Administration f18810 and f19410 general labor
Q10: Could you please confirm what is the Evaluation Criteria?
A10: Refer to Section 0200, no. 14 titled "METHOD OF AWARD".
Q11: If I have not service a municipal/state contract for over 15 years will this disqualify me from the bid?
All: Refer to response A10.
Q12: Provide the current vendor (s) providing the service to the City and how are the current services being
procured?
Al2: See Exhibit A.
Q13: What shipping address should we use to submit the required hard copies of our response?
A13: Please review PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT on Section 0300.
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
1 EMPORARY STAFFING SERVICES
M IAM IBE PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 34 Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q5: May a vendor submit a bid on just one of the categories of temporary staffing positions requested? For
example, may a vendor just bid on the Administrative (Office) Type Temporary Professional Services Clerical
Administrative (e.g., 7610,8810, 8820, 8868, 9410) and not the Industrial Type Temporary Professional
Services?
A5: Yes, Bidders are not required to bid on all line items.
Q6: Do I have to send a response that I will be bidding. Is it mandatory to bid on both categories
A6: Refer to response A5.
Q7: Is there any mandatory percentage as a compliance under the Minority/Women Business Enterprises or
DBE for this RFP?
Al: Refer to response A4.
08: It says to supply references of the same size. Is this mandatory?
A8: Please See Appendix C, Section C1 Minimum Eligibility Requirements.
Q9: How does the transition process work from incumbent vendor to new vendor?
A9: The City would allow current temporary staff to finish their term with the incumbent and
then transition in the new vendor.
09: Which classification code is used the most in the past?
A9: The frequently used classifications are Administration fl8810 and fl9410 general labor
010: Could you please confirm what is the Evaluation Criteria?
A10: Refer to Section 0200, no. 14 titled "METHOD OF AWARD",
Q11: If I have not service a municipal/state contract for over 15 years will this disqualify me from the bid?
A11: Refer to response A10.
Q12: Provide the current vendor (s) providing the service to the City and how are the current services being
procured?
A12: See Exhibit A.
Q13: What shipping address should we use to submit the required hard copies of our response?
A13: Please review PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT on Section 0300.
2 ADDENDUM NO. 1
INVITATION TO BID NO. 2020.055-AY
TEMPOR A RY STAFFING SERVICES
MIAMIBEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q14: Please provide the total number of temporary staff on current assignments?
A14: 57.
Q15: What will be the average length of the assignment?
A15: Refer to response A3.
Q16: Which services were utilized more, Administrative or Industrial?
A16: The number of services vary month-to-month. At this time, The City cannot make a
determination.
Q17: Will the City proceed with the transition of current employees to new vendor(s)?
A17; See response A9.
Q18: To offer you a competitive pricing structure, we would like to know the current markup to the City. Could
you please provide us the information regarding the same.
A18: See Exhibit A.
Q19: What benefits are offered to temps by current vendors? Do you obligate any of these benefits or this is
up to vendor's discretion?
A19: The City mandates living wage and equal benefits.
020: As per our understanding, no narrative response (such as technical approach, staffing plan, recruiting
strategy, key staff, etc.) with this bid is required. Is it correct?
A20: Refer to response A10.
021: Does City encourage submitting additional information related to their firm qualifications?
A21: Refer to Section 0300, PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT.
022: Is cost would be the only criteria for the contract award? As long as a vendor meets the Minimum
Eligibility Requirements set forth and have the lowest cost, would be considered for the award?
A22: Refer to response A10.
Q23: Do we required to submit the response on Bidsync, there is no "Place Offer" button, Kindly advise
A23: Electronic Bids are not being accepted at this time.
ADDENDUM NO.1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
M IAM IBE PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 36 Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q14: Please provide the total number of temporary staff on current assignments?
A14: 57.
015: What will be the average length of the assignment?
A 15: Refer to response A3.
Q16: Which services were utilized more, Administrative or Industrial?
A16: The number of services vary month-to-month. At this time, The City cannot make a
determination.
Q17: Will the City proceed with the transition of current employees to new vendor(s)?
A17: See response A9.
Q18: To offer you a competitive pricing structure, we would like to know the current markup to the City. Could
you please provide us the information regarding the same.
A18: See Exhibit A.
Q19: What benefits are offered to temps by current vendors? Do you obligate any of these benefits or this is
up to vendor's discretion?
A19: The City mandates living wage and equal benefits.
Q20: As per our understanding, no narrative response (such as technical approach, staffing plan, recruiting
strategy, key staff, etc.) with this bid is required. Is it correct?
A20: Refer to response A10.
021: Does City encourage submitting additional information related to their firm qualifications?
A21: Refer to Section 0300, PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT.
Q22: Is cost would be the only criteria for the contract award? As long as a vendor meets the Minimum
Eligibility Requirements set forth and have the lowest cost, would be considered for the award?
A22: Refer to response A10.
Q23: Do we required to submit the response on Bidsync, there is no "Place Offer" button, Kindly advise
A23: Electronic Bids are not being accepted at this time.
3 AD DEND UM NO. 1
IN VI TA TI ON TO BID NO., 2020-055-AY
TE M P O R A R Y STA FFIN G S E R V IC E S
MIAMI BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q24: How many vendors are engaged in your temporary program today? Who are the incumbents?
A24: Refer to response Al.
Q25: Can we bid on the clerical positions only?
A25: Refer to response A5.
Q26: Please confirm that the background check is conducted by the City and that the City bears the cost.
A26: The City is responsible for the background check. However, the vendor will be
responsible for the drug test.
Q27: On page 27 it states that a 10 panel drug test must be provided, and on page 28 it outlines an 11 panel
test. Which is correct?
A27: 11 panel drug tests must be provided
Q28: Is the City's spend $2.4M per year for 3 years, or is it cumulative for the 3 year period?
A28: The City's estimated expenditure is $2.4M per year
Q29: What are your current mark-ups for clerical and industrial positions?
A29: See Exhibit A.
Q30: On page 28, #9 it states the City will not be charged for unsatisfactory services. How long is the
guarantee period for?
A30: There is no guarantee period.
Q31: It is stated that our invoice must have City Acceptance / Authorized Signature on the invoice itself.
Please advise us on the process that is utilized for this requirement.
A31: Invoices / hours are submitted to the respective departments to be approved by their
Directors or designee.
Q32: Can you break-out your spend on temporary labor by position type (clerical, industrial)?
A32: Refer to response A15.
Q33: What is your payment method?
A33: Refer to Section 0200, No. 60 titled "PAYMENT".
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
M IA M I BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
www.miamibeachfi.gov
Q24: How many vendors are engaged in your temporary program today? Who are the incumbents?
A24: Refer to response A1.
Q25: Can we bid on the clerical positions only?
A25: Refer to response AS.
Q26: Please confirm that the background check is conducted by the City and that the City bears the cost.
A26: The City is responsible for the background check. However, the vendor will be
responsible for the drug test.
Q27: On page 27 it states that a 10 panel drug test must be provided, and on page 28 it outlines an 11 panel
test. Which is correct?
A27: 11 panel drug tests must be provided
Q28: Is the City's spend $2.4M per year for 3 years, or is it cumulative for the 3 year period?
A28: The City's estimated expenditure is $2.4M per year
Q29: What are your current mark-ups for clerical and industrial positions?
A29: See Exhibit A.
Q30: On page 28, #9 it states the City will not be charged for unsatisfactory services. How long is the
guarantee period for?
A30: There is no guarantee period.
Q31: It is stated that our invoice must have City Acceptance / Authorized Signature on the invoice itself.
Please advise us on the process that is utilized for this requirement.
A31: Invoices / hours are submitted to the respective departments to be approved by their
Directors or des ignee.
Q32: Can you break-out your spend on temporary labor by position type (clerical, industrial)?
A32: Refer to response A15.
Q33: Wh at is your payment method?
A33: Refer to Section 0200, No. 60 titled "PAYMENT".
4 ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
MIAMIBEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q34: Are changes to the indemnification language allowed? If so, do you want us to submit our changes with
the proposal response?
A34: No.
Q35: Will you be transitioning current temporary employees if new vendors are chosen?
A35: Refer to response A18.
Q36: What are your challenges today?
A36: There are no known challenges at this time.
Q37: Will all vendors be notified of the award, and how will the notification be processed?
A37: All vendors will be notified formally of the City Manager's recommendation for award.
Q38: Please provide a list of workers comp codes and/or job descriptions.
A38: Administration f18810 & f19410 general labor
Q39: How many billable hours are there for Admin/clerical? How many positions?
A39: Currently, there are 57 temporary Administrative/Clerical employees. Billable hours are
unknown.
Q40: Please confirm how many vendors you will consider when awarding this contract.
A40: Refer to Section 0200, No. 18 titled "GENERAL TERMS AND CONDITIONS".
Q41: Please provide clarity about veterans' preference.
A41: Please review City Code Section 2-374 PREFERENCE FOR FLORIDA SMALL
BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED
SERVICE-DISABLED BETERAN BUSINESS ENTERPRISES.
Q42: Please clarify that we do not need to submit Appendix B "No Bid Form" if we are bidding on ITB 2020-
055-AY. I see that there is a space to receive future bids and signature line. If we are to include which TAB
do we include this document.
A42: Appendix B is not required if you are submitting a bid.
Q43: Please clarify TAB that Appendix F "Insurance Requirements" should be included.
A43: Proof of insurance will be required at time of contract execution.
ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
M IA M I BEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 34 Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q34: Are changes to the indemnification language allowed? If so, do you want us to submit our changes with
the proposal response?
A34: No.
Q35: Will you be transitioning current temporary employees if new vendors are chosen?
A35: Referto response A18.
Q36: What are your challenges today?
A36: There are no known challenges at this time.
Q37: Will all vendors be notified of the award, and how will the notification be processed?
A37: All vendors will be notified formally of the City Manager's recommendation for award.
Q38:. Please provide a list of workers comp codes and/or job descriptions.
A38: Administration fl8810 & fl9410 general labor
039: How many billable hours are there for Admin/clerical? How many positions?
A39: Currently, there are 57 temporary Administrative/Clerical employees. Billable hours are
unknown.
Q40: Please confirm how many vendors you will consider when awarding this contract.
A40: Refer to Section 0200, No. 18 titled "GENERAL TERMS AND CONDITIONS".
Q41: Please provide clarity about veterans' preference.
A41: Please review City Code Section 2-374 PREFERENCE FOR FLORIDA SMALL
BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED
SERVICE-DISABLED BETERAN BUSINESS ENTERPRISES.
Q42: Please clarify that we do not need to submit Appendix 8 "No Bid Form" if we are bidding on 1TB 2020-
055-AY. I see that there is a space to receive future bids and signature line. If we are to include which TAB
do we include this document.
A42: Appendix B is not required if you are submitting a bid.
Q43: Please clarify TAB that Appendix F "Insurance Requirements" should be included.
A43: Proof of insurance will be required at time of contract execution.
5 ADDENDUM NO. 1
IN VI TA TION TO B8ID NO. 2020-0 55-AY
TE MP OR A R Y STAFF IN G SERVICES
MIAMIBEACH PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3cd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q44: A) The insurance sections has empty spaces in some areas of the insurance value. Can you please
specify the insurance requirements in totality. B) Also please let us know if there are any addenda as we are
unable to download the latest document form RFP Mart.
A44: a) Under Appendix F, all insurances marked with "XXX" signifies that it is required. b)
With the issuance of this addenda, there is currently only one.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado@miamibeachfl.gov
Contact:
Arju Yudasto
Telephone: Email:
305-673-7490 ext. 26695 j ArjuYudasto@miamibeachfl.gpv
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential
proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to
Pros, ective Bidders" questionnaire with the reason(s) for not submitting a proposal.
A x len
P ocure.ant Director
T ADDENDUM NO. 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
po
M IAM IBE PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
Q44: A) The insurance sections has empty spaces in some areas of the insurance value. Can you please
specify the insurance requirements in totality. B) Also please let us know if there are any addenda as we are
unable to download the latest document form RFP Mart.
A44: a) Under Appendix F, all insurances marked with "XX" signifies that it is required. b)
With the issuance of this addenda, there is currently only one.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
Rafael@Granado@miamibeachfl.gov
I
Contact: I Telephone: Email:
Aj 'udasto ,305673-7490 ex1. 26695 )Aju'udasto@miamiteach.ov
Proposers are reminded to acknowledge receipt of this addendum as part of your 1TB submission. Potential
proposers that have elected not to submit a response to the 1TB are requested to complete and return the "Notice to
Pros ective Bidders" questionnaire with the reason(s) for not submitting a proposal.
Fe
6 AD D EN DUM NO . 1
INVITATION TO BID NO. 2020-055-AY
TEMPORARY STAFFING SERVICES
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (ITB)
A TT A C H M EN T C
CO N SU LTA N T S RESPO N SE T O T H E {1T B )
WORKSQUARE
WORKER AtZ.I sTAIFING • fOUCATioa
Corporate Headquarters
1444 Biscayne Boulevard, Suite 114, Miami, FL 33132
Phone: 888-815-9994 — Fax: 888-815- 9229
TITLE PAGE
November 14, 2019
SUPPLEMENT for Bid # 2020-055-AY Temporary Personnel
SUBMITTED BY:
Renade Grant, Vice President of Business Development & Strategy
1444 Biscayne Boulevard, Suite 114
Phone: 888-815-9994 Ext. 103
Email: renade@worksquare.com
SUBMITTED TO:
THE CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
1755 MERIDIAN AVENUE
MIAMI BEACH, FL 33139
1
APPENDIX E-TAB 1
i\A!AAA! 1-‘4,
Cost Proposal Form
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2020-055-AY
Company: WorkSquare, LLC
Authorized Representative: Renade Grant
Address: 1444 Biscayne Blvd., Suite 114, Miami, FL 33132
Telephone: 888-815-9994 X103
Email: renade@woricsquare.com
Authorized Representative's Signature:
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established
for the receipt of proposals will result in .ro.osal bein. deemed non-responsive and bein' reected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E) shall be initialed.
EXPENSES AND OVERHEAD
PERCENTAGE MARKUP TO
BE ADDED TO BILL RATE*
(Appendix C, 3.2)
Item 1: Administrative (Office) Type Temporary Professional Services
Clerical/Administrative (e.g., 7610, 8810, 8820, 8868, 9410)
Item 2: Industrial Type Temporary Professional Services
Industrial (e.g., 0106, 3064, 5192, 5403, 5474, 5506, 5509,
5606, 7520, 7580, 7704, 7720, 8380, 8602, 9015, 9102, 9403)
*Bidder shall quote a percentage markup to be added to the pay rate for the placed candidate and shall be
inclusive but not limited to, all expenses, profit, overhead and all applicable taxes.
Bidder's Affirmation
21.0
31.0 0/0
ITB 2020-055-AY
APPENDIX "A"-Tab 2
Proposal Certification,
Questionnaire &
Requirements Affidavit
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Solicitation Tine:
TEMPORARY STAFFING SERVICES
Solicitation No:
2020-045-AY
Procurement Contact:
Arju Yudasto
Tel: Email:
(305) 673-7490 #26695 ArjuYudasto@miamibeachfl.•ov
PROPOSER'S NAME: Wori(Square, LLC
NO. OF YEARS IN BUSINESS: 11 years and llmonths NO. OF YEARS IN BUSINESS
LOCALLY: llyears llmonths
NO OF EMPLOYEES:
10 employees
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: NA
FIRM PRIMARY ADDRESS (HEADQUARTERS): 1444 Biscayne Blvd
CITY: Miami
STATE: Florida ZiP CODE: 33132
TELEPHONE NO.: 305-577-9719
TOLL FREE NO.: 888-815-9994
FAX NO.: 888-815-9229
FIRM LOCAL ADDRESS: (Same as above)
CITY: Same
STATE: Same ZIP CODE: Same
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Renade Grant, VP
ACCOUNT REP TELEPHONE NO.: 888-815-9994 X103
ACCOUNT REP TOLL FREE NO.: Same
ACCOUNT REP EMAIL: renade@worhsquare.com
FEDERAL TAX IDENTIFICATION NO.: 26-1680646
Except as stipulated in General Condition 36, Proposer agrees: to complete and unconditional acceptance
of the terms and conditions of this document, inclusive of this solicitation, all specifications, attachments,
exhibits and appendices and the contents of any Addenda released hereto; to be bound, at a minimum, to
any and all specifications, terms and conditions contained herein or Addenda; that the Proposer has not
divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other
proposer or party to any other proposal; that proposer acknowledges that all information contained herein is
part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; that all
responses, data and information contained in the proposal are true and accurate.
Name of Proposer 's Authorized Representative:
Renade Grant
Title of Proposer 's Authorized Representative:
VP of Business Development & Strategy
Signature of Pro... • ' A 0 enlalim..
(-- 1
Date: 11114119
APPENDIX A2 - QUESTIONNAIRE AND REQUIREMENTS AFFIDAVIT FORM-(Please see the
attached Appendix A-Supplement)
The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective
Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in
order that certain portions of responsiveness, responsibility and other determining factors and compliance with
rnr1i,iran,n.,:r nio En I-. n1 InInA A fincie ,,,y rnrik onc•Ind innrnIn{/nn
Name of Proposer 's Authorized Representative: Title of Proposer 's Authorized Representative:
Renade Grant VP of Business Development and Strategy
Signature of Proposer 's Authot e' .et senta 'e:
)
Date:
11/14/19
Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City
of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either
directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami
Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates
2. References & Past Performance. Proposer shall attach at least three (3) references for whom the Proposer
has completed work similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm
Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on
Scope of Services Provided.
3. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other
legal violation, or had a contract cancelled due to non-performance by any public sector agency?
[ I YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the
reasons that led to action(s).
4. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's
Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers
shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform
laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including
disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-
consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a
controlling financial interest indicate whether or not each individual or entity has contributed to the campaign
either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner
for the City of Miami Beach.
5. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from
time to time, covered employees shall be paid the required living wage rates listed below:
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than
$11.62 per hour with health care benefits of at least $2.26 per hour, or a living wage rate of no less
than $13.88 per hour without health care benefits.
2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than
$11.70 per hour with health care benefits of at least $2.74 per hour, or a living wage rate of no less
than $14.44 per hour without health care benefits.
3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than
$11.78 per hour with health care benefits of at least $3.22 per hour, or a living wage rate of no less
than$15,00 per hour without health care benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed
annually for inflation using the Consumer Pnce Index for all Urban Consumers (CPI-U) Miami/Ft, Lauderdale,
issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no
annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living
wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a
particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under
which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further
subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as
amended. Further information on the Living Wage requirement is available at
htlp://www.miamibeachfl.govicity-hall/procurement/procurement-related-ordinance-and-procedures/
Any payroll request made by the City during the contract term shall be completed electronically via the City's
electronic compliance portal, LCP Tracker (LCPTracker.net).
SUBMITTAL REQUIREMENT: Indicate below that Proposer agrees to the living wage requirement. Failure
to aoree shall result in proposal disqualification.
YES I NO
6. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding
competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic
Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,
who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all
employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the
Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are
directly performing work on the contract within the City of Miami Beach.
• Does your company provide or offer access to any benefits to employees with spouses or to spouses of
employees?
NO
• Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners* or to domestic of empn?
YES NO
• Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic
partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such
as medical insurance.
BENEFIT Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, e.g., there
are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and
submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your
Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.
I YES
Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.qovIcity-halliorocurement/procurement-related•
ordinance-and-procedures/
7 Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.
Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the
states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North
Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North
Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states.
SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Resolution
2016-29375. Failure to agree shall result in proposal disqualification.
YES NO
8. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more
addendum to the solicitation which may provide additional information to Proposers or alter solicitation
requirements. The City will strive to reach every Proposer having received solicitation through the City's e•
procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they
have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum
section certifies that the Proposer has received all addendum released by the City pursuant to this
solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
APPENDIX A-SUPPLEMENT TO TAB 2
1. WorkSquare, LLC hereby declares that there is no conflict of interest with the City of Miami Beach.
2. References and Past Performance:
a) Miami Dade County Elections Department
Jose Ponce, Deputy Supervisor of Elections
2700 NW 87th Avenue
Miami, FL 33172
305-499-8320
Jose.ponce@miamidadegov
Scope of Services
In 2017 WorkSquare was able to garner over seventy percent (70%) of a five (5) year Temporary Staffing
Contract covering the entire Miami Dade County under contract FB-00361 of which Miami Dade County
Elections Department is a substantial part thereof. Accordingly, it is our professional opinion that this
RFP is on point with our current performance. WorkSquare has been supplying personnel to the
Elections Department since July 2017 to the tune of 200 to 3000 personnel depending on local, primary
and the upcoming general election. Employees provided on an ongoing basis are clerks, election support
specialist, computer technicians and warehouse personnel. We currently have a little over 1200
employees placed with the entire Miami Dade County and we look forward to meeting the temporary
personnel needs of the City of Miami Beach, if awarded.
b) Miami Dade County Clerk of Courts
Jorge Garcia, Courts HR Officer
Office of Human Resources and Administrative Services
Courthouse East-22 NW 15t Street
Miami, FL 33128
305 679 1013
Garcilo(miamidade.gov
Scope of Services
Shortly thereafter acquiring the aforementioned temporary personnel contract with Miami Dade
County, we were able to bring the Miami Dade Clerk of Courts as add on to the same. Currently, we
have 76 employees with the Clerk of Courts. The positions are primarily Clerk 1s-4s.
c) Miami Dade Regulatory & Economic Resources Department (Hereinafter RER)
Manuel Blanco, RER Financial Services Manager
305-372-6541 (Office Direct)
305-342-7580 (Mobile)
Manuel.Blanco@miamidade.aov
2
Scope of Services
RER Department in Miami Dade County currently uses temporaries such as Office Support Specialist 1
and 2, Administrative Officers, Secretaries, Clerks 1 and 2. We currently have 26 in place with this
department with projected growth for 2020.
3. No
4.
a) Ms. Vanessa Bartram, Founder has not made any direct or indirect campaign contributions to any
Mayoral or City Commissioner candidate.
b) Mr. Ian James, CEO has not made any direct or indirect campaign contributions to any Mayoral or City
Commissioner candidate.
5. WorkSquare, LLC indicates that we are in agreement with the Living Wage requirements as stated
herein.
6.
a) WorkSquare, LLC does not offer benefits.
b) WorkSquare LLC does not offer benefits.
c) WorkSquare LLC does not offer benefits.
7. WorkSquare, LLC agrees with Resolution 2016-29375 as it is applicable to the contract.
8. There were no addendum issued on the contract.
3
APPENDIX C-See Attached
Tab 3
Supplement
Minimum Requirements
& Specifications
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2020-05517kY
C1. Minimum Eligibility Requirements. Bidders must submit evidence that they are qualified to
satisfactorily perform the specified services. Additionally, the Minimum Eligibility Requirements for
this solicitation are listed below. Bidder shall submit the required submittal(s) documenting
compliance with each minimum requirement. Proposers that fail to comply with minimum
requirements shall be deemed non-responsive and shall not have its bid considered,
1. Firm or Principal shall have provided services similar in scope and volume, at the City's
sole discretion, to those described herein to at least two (2) private or public entities in the
last five (5) years. For each qualifying entity, provide: name and address of entity,
service period, entity representative, telephone and email address.
Submittal Requirements: For all qualifying projects submitted, Bidder shall submit at a
minimum the following information: 1) Firm Name, 2) Contact Individual Name & Title, 3)
Address, 4) Telephone number, 5) Contact's Email, 6) Narrative on Scope of Services
Provided, 7) Contract amount and completion date and 8) Historical Significance (if any),
including original date of completion. Inability to verify project information may result in the
submittal being found non-responsive
C2. Statement of Work Required.
The successful bidder(s) shall provide the City of Miami Beach, on an as needed basis, with
temporary personnel with the skill, knowledge and experience required by the City, to perform as a
temporary agency employee, the duties, functions and responsibilities of the positions requested.
C3. Specifications.
3.1 Administrative and Industrial- Temporary Professional Services
1, Candidates Submitted for the City's Consideration. Upon request from the City Firm shall
provide candidates for the job classifications requested by the specific department at the
time and place requested. Typically, three or more candidates are required to be submitted
for each vacancy at the discretion of the requesting department. Candidates shall be
provided at no cost to the City. If the primary vendor fails to provide qualified individuals for
the job classification requested within the specified lead time, the City will request the
services of the secondary and/or tertiary vendor.
2. Fimi agrees to provide only skilled, knowledgeable and experienced personnel to perform
services on a temporary basis to the City. Firm also agree to provide the City information
on any candidate(s) whose quality of services had been previously determined to be
unsatisfactory by any City department.
3. Background Checks. Any temporary staffing employee selected for placement in a City
department must successfully complete a background check conducted by the City using
the Florida Department of Law Enforcement (FDLE) Volunteer and Employee Criminal
History System (VECHS). Drug Testing should be conducted in accordance with Title 49,
Code of Federal Regulations, Part 40, The successful bidder(s) must provide 10 Panel
drug testing of all personnel supplied to the City, and proof of drug test prior to the
acceptance of any personnel approval for an assignment. Bidder's employees must test
negative in order to begin work on any City assignment. Bidder shall bear all cost
associated with the initial drug tests.
ITB 2020 0!)5-AY
The City's current 11- panel drug test and cut-off levels are as follows:
Drugs
Initial Test
Level
GC/MS Confirm Test
Level
Amphetamines 1000 ng/mI 500 ng/mI
Barbiturates 300 ng/mI 150 ng/mI
Benzodiazepines 300 ng/mI 150 ng/ml
Cocaine metabolites 300 ng/ml 150 ng/mI
Marijuana metabolites 50 ng/mI 15 ng/ml
Methadone 300 ng/ml 150 ng/ml
Methaqualone 300 ng/ml 150 ng/ml
Methylenedioxyamphetamine
(M DA) Analogoues
500 ng/ml 250 ng/mI
Opiates 2000 ng/ml 2000 ng/mI
Phencyclidne 25 ng/mI 25 ng/ml
Propoxphene 300 ng/ml 150 ng/ml
In the case of an alcohol test, a result of 0.04 or greater constitutes a positive result. A
confirmation breathalyzer test shall be administered following the initial test in accordance
with the procedures in Title 49 Code of Federal Regulations, Part 40.
In no case shall a candidate who tests positive for drugs or alcohol be submitted as a
candidate for City assignment.
4, The City's representative and successful bidder shall mutually agree on the hourly salary,
job description, minimum qualifications, duties and responsibilities for each position, as
needed. The overhead and expenses markup proposed shall be added to the Temporary
Employees' pay rate to determine the bill rate. No other fees or taxes are allowed
5. Firm must inform the City of any temporary staffing employee who will be accepted for
assignment at the City when currently on assignment elsewhere.
6. No substitution of staff with lower skill-base will be acceptable without the prior approval of
the City.
7. The Firm agrees not to place an individual in any City department without the approval of
the Human Resources Department.
8. The Firm agrees not to place any individual in a temporary assignment with the City who
was previously employed by the City as a regular employee without prior approval of the
Human Resources Department.
9, Upon request from the City, Firm must immediately replace any personnel providing
services whose quality of services is unsatisfactory to that City department. The City will
not be charged for unsatisfactory services. The City will exclusively determine if the quality
of the services of any temporary personnel is satisfactory or unsatisfactory.
10. Should any person terminate employment with the Firm while such person is providing
services to the City department, Firm must agree to immediately replace such person with
a person having similar skill, knowledge and experience (with prior approval of the City).
fTB 2070-055-AY-
Firm shall replace the person expeditiously at the same.
11. The City shall have the right to determine the period of time and work schedule of all
personnel provided by the Firm to perform services as a temporary agency employee. The
City will not warrant or guarantee the period of time or work schedule of any person
provided by the Firm to perform services at a designated department at the City.
12. All candidates placed in the City shall be employees of the firm and, at no time, shall the
City be liable for any employer responsibilities to the firm's employee.
13. After 120 days, the City may hire the temporary employee with no penalty or cost to the
City.
Below please find a sample list of commonly used Class Descriptions and Workers
Compensation Class Codes. This list is not exclusive. The City reserves the require
temporary personnel for other WIC categories after award.
WIC Class Code Class Description
106
Mosquito Extermination or Control by Spraying & Drivers, Tree
Department - All Employees and Drivers
3064 Sign Manufacturing/Screen Printing
5192
Parking Meter Repair & Salespersons, Drivers; Parking Meter
Change Collectors & Salespersons, Drivers;
5403 Carpentry
5474
Painting of Stripes on Parking Lots & Drivers, Painting Shop
Operations; Tank Cleaning (Oil or Gas Storage)
5506
Street & Road Construction: Paving, Repairing, Surfacing or
Resurfacing & Drivers
5509
Street Cleaning & Drivers, Street & Road Maintenance &
Drivers, Traffic Line or Road Marking & Drivers
5606
Project Manager, Construction Executive, Construction
Manager/Superintendent
7520
Waterworks Operation - All Employees including Store
Employees & Drivers
7580 Sewage Disposal Plant Operation & Drivers
7610
Radio/Television Broadcasting employees, clerical, drivers,
field workers
7704 Firefighters & Drivers
7720
Police Department Staff (non policemen), Criminal Laboratory
Technician, & Drivers,
8380
Automobile service or repair & Drivers; Parts & Service
Department employees
8602 Surveyors, Oil/Gas Geologists & Drivers
FIB 2020055-AY
Secretary, Clerical Office employees Auditor (in-house),
Computer System Designers/Programmers (exclusively in the
office), Telephone Answering Service, Chairman of Board of
Elections & Polling Clerks, City Clerk, Mayor & Commissioners,
City Manager, City Planner, Personnel Board, Planning Board,
Register of Deeds
Attorneys, All Employees & Clerical, Messengers & Drivers in
the Law Office
8810
8820
8868
9015
9102
9403
9410
Schools - Professional employees
Building & Property Management/Maintenance & Drivers;
Public Swimming Pool Operation
Parks & Drivers: Lawn Maintenance
Garbage/Trash Collectors - Including Containerized Collection
& Drivers, Dump Operations - Employees & Drivers,
Building Inspector, Electrical Ins ector
3.2. Pricing. Bidder shall quote a percentage markup to be added to the pay rate for the placed
candidate and shall be inclusive but not limited to, all expenses, profit, overhead and all applicable
taxes. The City and Firm shall agree on the salary of the temporary staff person at the time of the
engagement for that position.
3.3 Invoice and Payments. Payment shall be made upon the certification by an authorized City
representative that the work assignment is satisfactorily completed.
The vendor(s) supplying Temporary Employment Agency Services to the City of Miami Beach are
required to furnish the following information on their pre-numbered imprinted business invoices and
weekly job tickets for personnel performing services.
A. Purchase Order Number
B. Job number
C. Assignment location
D. Individuals Full Name
E. Employee Number
F. Job Classification
G. Date
H. Number of hours Worked
I. City Acceptance/Authorized Signature.
3.4 Temporary Personnel Database Reporting. Successful Firm shall create and maintain a data
base to include all temporary personnel assigned the City, listed by individual, to include rate of
hourly pay, total hourly bill rate, total number of hours worked monthly, total number of hours
worked annually, total hourly rate paid to the temporary, employee, total bill rate paid by the City,
date of temporary employee began assignment with the City and date temporary employee ended
ITB 2020-055-AY
assignment with the City. This data must be forwarded to the City on a monthly basis with
cumulative report sent at the end of the calendar year,
The Firm must agree to provide the City with custom reports on temporary employees as needed.
3.5 Compliance.
Firm or principal shall not have, or have been principal to any firm that has, had a contract
terminated by the City for default. In addition, firm or principal shall not have, or have been principal
to any firm that has, been party to a corporate bankruptcy within the last ten (10) years.
ITB 2020-U.53-AY
Project Manager/
Procurment Liason
Dept
dministrative Office of the Courts
nimal Services
viation
udget
Dennise Suarez
Michael Garateix
Nievy Garcia
Jennifer Moon
Jerk of The Courts
Communications
Jorge Garcia
Angelica Suarez
Email
dsuarez@judll,flcourts.o
Michael.Garateix@miami
dade.gov
NGarcia@miami-
airport.com
Jennifer.Moon@miamida
de.gov
jorge.garcia2749el@mia
midade.gov
asuarezemiamidade.gov
APPENDIX C-SUPPLEMENT TO TAB 3
1.
WorkSquare, LLC has been providing the foregoing public departments of Miami Dade County with
temporary personnel services since July 1, 2017. This being done under the Temporary Personnel
Services Contract FB-00361-9. Accordingly, it is our professional opinion that the part of our experience
that substantially pertains to this RFP is the foregoing high-volume project as described. WorkSquare is
the maioritv awarded vendor by seventy percent (70%) of the $118 million dollars aforesaid contract
covering a wide range hospitality, administrative and industrial positions- This contract affects the
majority of Miami Dade County Departments which resulted in us establishing a project of transitioning
employees from the previous contract to WorkSquare which substantially affected payroll and
recruiting. Each department was contacted to decipher the best plan of action to move the project
forward. Thereafter, specific requirements were sent to each department in ascertainment of the
number of employees, their positions and rates of pay. Transition fairs were held to introduce the
employees to their new WorkSquare employer and to provide them with ail the benefits of working for
our company. The following is just a sample list of our current county client whom we currently work
with:
Phone
4
Community Action and Human
Services
Kimberly Craig (786)
469-
4623
Kimberiv.Cralg@mlamida
de.gov
Corrections and Rehabilitation Mohammed Haq (786) Mohammed.Hao@miarni
263- dade.gov
15914
Cultural Affairs Deborah Margol (305) DEB0@miamidade.gov
375-
2577
Elections Jose Ponce (305) jose.ponce@miamidade.g
499- ov
8320
Enterprise Technology Services Tania Gundin (305) Tanla.Gundin@miamidad
596- e.gov
8285
Finance Blanca Padron (305) Blanca.Padron@miamida
375- de.gov
5245
Fire Rescue Marianala Betancourt (786) marianela.betancourt@mi
331- amidade.gov
4241
Human Resources Susana Ramirez-Lapp (305) SRAMIR@miamidade.gov
375-
4734
Information Technology
Department (ITD)
Arletha.HireMiller@miam
idade.gov
internal Services Edsel Abreu (305) Edsel.Abreu@mlamidade.
375- goy
4056
Library Anna Rodriguez (305) Anna.Rodriguez@miamid
375- ade.gov
5
5701
Medical Examiner Aylin Conception (305) Avlin.Conceocion@miami
547-
5721 dade.gov
Metropolitan Planning Carmen Villaverde- (305) CVillaverde-
Organization Menendez 375-
4507
Menendez@miamidadem
po.orq
Office of Inspector General Patra Liu (305) Patraliu@miamidade.R0 v
375-
1946
Parks and Recreation Lluis Gorgoy (305) GORGOYL@nniamidade.go
755- v
5459
Pemitting, Enviornment and Manuel Blanco (305) Manuel.Blanco@miamida
Regulatory Affairs 372- de.gov
6541
Public Housing and Community Indira Rajkumar-Futch (786) IND1@miamidade.gov
Development 469-
4164
Regulatory and Economic Manuel F. Blanco 305-372- manuel.blanco@miamida
Resources Department (RER) 6541 de.gov
Seaport Leticia Smith (305) LeticiaLmithPmiamidade
347- .Rov
5506
Solid Waste Management Olga Espinosa-Anderson (305) Olga.Esoinosa-
6
305-375-
Angela Mathews
Rodney McMillian
Carmen Vlllaverde- :armen.villaverde@mdto
(305)
375-
2698
(786) ANGELAM@miamidade.g
Rodne .McMillian miam
idade. ov
[Transit
Transportation & Public Works
TRANSPORTATION PLANNING
Water and Sewer Cheryl Thomas-Hughes (786)
552-
058
Che I.Thomas-
Hu hes miamidade. ov
2. WorkSquare, LLC is above capable of meeting the temporary personnel need requirements.
3. WorkSquare, LLC hereby agrees to the provisions stipulated in (1) through (13) of this section.
3.2 Agreed
3.3 Agreed
3.4 Agreed
3.5 Not Applicable.
7
ATTACHMENT D
INSURANCE REQUIREMENTS
A TT A C H M E N T O
IN S U R A N C E R E Q U IR E M E N T S
¢
APPENDIX F
Insurance Requirements
ITB 2020-055-AY
TEMPORARY STAFFING SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
TB 2020-055-AY
APPENDIX F
I
Insurance Requirements
1TB 2020-055-A Y
TEMPORARY STAFFING SERVICES
PROCURE MEN T DEPAR TMENT
1755 Meridian Avenue, 3d Floor
Miami Beach, Florida 33139
MIAIvIBEAC:f
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
4. Excess Liability - $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value .00
Liquor Liability .00
Fire Legal Liability .00
Protection and Indemnity .00
Employee Dishonesty Bond .00
Other .00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
Waiver of Subrogation: Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which
any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under
such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of
subrogation endorsement from the insurer.
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2020-0 -A. I
E
xxx 1.
XXX2.
xxx 3.
4.
xxx s.
6.
xxx 7.
XXX 8.
xxx 9.
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
Automobile Liability- $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
Excess Liability -$ .00 per occurrence to follow the primary coverages.
The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
Other Insurance as indicated:
Builders Risk completed value
Liquor Liability
Fire Legal Liability
Protection and Indemnity
Employee Dishonesty Bond
other
$ 00
$ .00
$ .00
$ .00
$ .00
$ .00
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
The certificate must state the proposal number and title
Waiver of Subrogation: Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which
any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under
such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of
subrogation endorsement from the insurer.
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.