Sandra Otero Application PackageOtero Sandra
Last Name First Name Middle Initial
1674 Bay Rd., Apt. 404 Miami Beach
Home Address City
FL 33139
State Zip Code
3053711000
HomeWork
sandrabeach10@bellsouth.net
Email Address
7863719339
Cellular
Business Address City State Zip Code
Occupation:Business Name:
Administration
Please list your preferences in order of ranking [1] first choice [2] second choice, and [3] third choice. Please note
that only three (3) choices will be observed by the City Clerk’s Office. (Regular Boards of City)
Choice 1:
Choice 2:
Choice 3:
Miami Beach Commission For Women
Animal Welfare Committee
BOARD AND COMMITTEE
APPLICATION FORM
Note:If applying for the At-Large position of the Historic Preservation Board, please answer the below
questions:
Have you ever resided in one of the City's Historic Districts for at least one year?Yes
No Address in City Historic District submitted.
Professional License
No Professional Licenses Submitted.
Note:If you are seeking appointment to a professional seat (e.g. attorney, architect, etc.), you must attach a copy of
your currently effective corresponding professional license.
Pursuant to City Code section 2-22(4) a, b and c: Members of Agencies, Boards, and Committees shall be
affiliated with the city. This requirement shall be fulfilled in the following ways:
YesResident of the City for a minimum of six (6) months:
Demonstrate an ownership interest in a business established in the City for a minimum of six (6) months:No
AFFILIATION WITH THE CITY OF MIAMI BEACH
a.
● I am resident of:N/A
Or
b.
"Ownership Interest" shall mean the ownership of ten percent (10%) or more (including the ownership of 10%
or more of the outstanding capital stock) in a business.
"Business" shall mean any sole proprietorship, sponsorship, corporation, limited liability company, or other
entity or business association.
c.Full-time employee of such a business (for a minimum of six months); and I am based in an office or
other location of the business that is physically located in Miami Beach (for a minimum of six months):No
Notwithstanding the requirements set forth herein, the qualified full-time employee of a business must be
approved by a 4/7th vote of the Mayor and City Commission.
NOTE: Members of Agencies, Boards, and Committees shall be required to demonstrate compliance with the
City affiliation requirements of section 2-22 (4) a and b of the Miami Beach City Code by executing an affidavit,
stipulating that they have met either (or both) of said affiliation requirements. The original affidavit shall be filled
with the Office of the City Clerk prior to being sworn in as a member.
Or
No● Have you ever been convicted of a felony:If yes, please explain in detail:
● Do you currently have a violation(s) of City of Miami Beach codes:No If yes, please explain in detail:
● Do you currently owe the City of Miami Beach any money:No If yes, please explain in detail:
● Are you currently serving on any City Boards or Committees:No If yes, which board?
● Are you presently a registered lobbyist with the City of Miami Beach?No
● I am applying for an appointment because I have special abilities, knowledge and experience. Please list below:
NOTE: IF APPOINTED, YOU WILL BE REQUIRED TO FOLLOW CERTAIN LAWS THAT APPLY TO CITY
BOARD/COMMITTEE MEMBERS. THESE LAWS INCLUDE, BUT ARE NOT LIMITED TO:
o Prohibition from directly or indirectly lobbying city personnel (Miami Beach City Code section 2-459).
o Prohibition from contracting with the city (Miami-Dade County Code section 2-11.1).
o Prohibition from lobbying before board/committee you have served on for period of one year after leaving office
(Miami Beach Code section 2-26)
o Requirement to disclose certain financial interests and gifts (Miami-Dade County Code section 2-11.1).
o Sunshine Law - Florida's Government-in-the-Sunshine Law was enacted in 1967. Today, the Sunshine Law
regarding open government can be found in Chapter 286 of the Florida Statutes. These statutes establish a basic
right of access to most meetings of Boards, Commissions, and other governing bodies of state and local
governmental agencies or authorities.
o Voting conflict - Form 8B is for use by any person serving at the county, city, or other local level of government on
an appointed or elected Board, Council, Commission, Authority, or Committee. It applies equality to members of
advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143.
Florida Statutes.
● In what organization(s) in the City of Miami Beach do you currently hold membership in?
No Organization Information Submitted.
● List the address of all properties owned or in which you have an interest within the City of Miami Beach:
No Owned Property Information submitted.
If so, which department and title?No● Are you now employed by the City of Miami Beach:
● Pursuant to City Code Section 2-25 (b):
Do you have a parent, spouse, child, brother, or sister who is employed by the City of Miami Beach?No
If "Yes", identify person(s) and department(s):
No relative's information submitted.
BOARD & COMMITTEE FINANCIAL ACKNOWLEDGEMENT STATEMENT
Acknowledgement of fines/suspension for Board/Committee Members for failure to comply with
Miami-Dade County Financial Disclosure Code Section 2-11.1(i)(2)
I understand that no later than July 1, of each year all members of Boards and Committees of the City of Miami
Beach, including those of a purely advisory nature, are required to comply with Miami-Dade County Financial
Disclosure Requirements.
One of the following forms must be filled with the City Clerk of Miami Beach, 1700 Convention Center Drive,
Miami Beach, Florida, no later than 12:00 noon of July 1, of each year:
1. A "Source of Income Statement;" or
2. A "Statement of Financial Interests (Form 1)¹ ;" or
3. A Copy of your latest Federal Income Tax Return.
Failure to file one of these forms, pursuant to the Miami-Dade County Code, may subject the person to a fine of no
more than $500, 60 days in jail, or both.
_____________________________
¹ Members of the Planning Board and Board of Adjustment will be notified directly by the State of Florida, pursuant
to F.S. §112.3145(1)(a), to file a Statement of Financial Interests (Form 1) with the Miami-Dade County Supervisor of
Elections by 12:00 noon, July 1. Planning Board and Board of Adjustment members who file their Form 1 with the
County Supervisor of Elections automatically satisfy the County’s financial disclosure requirement as a Miami Beach
City Board/Committee member and need not file an additional form with the Office of the City Clerk. However,
compliance with the County disclosure requirement does not satisfy the State requirement.
DIVERSITY STATISTICS REPORT
The following information is voluntary and has no bearing on your consideration for appointment. It is being asked to
comply with City diversity reporting requirements.
noneRace/Ethnic Categories
What is your race?
No details providedOther Description:
Gender:Female
Are you Spanish/Hispanic/ Latino? Mark the "No" box if not Spanish / Hispanic / Latino.Yes
Physically Challenged:No
I HEREBY ATTEST TO THE ACCURACY AND TRUTHFULNESS OF THE APPLICATION; AND I HAVE
RECEIVED, READ AND WILL ABIDE BY CHAPTER 2, ARTICLE VII, OF THE MIAMI BEACH CITY CODE,
ENTITLED “STANDARDS OF CONDUCT FOR CITY OFFICERS, EMPLOYEES AND AGENCY MEMBERS AND
ALL OTHER APPLICABLE COUNTY AND/OR STATE LAWS AND STATUTES ACCORDINGLY.”
I Sandra Otero agreed to the following terms on
Received in the City Clerk's Office by:
Name of Deputy Clerk Control No. Date
Board and Committee Application Checklist: Please ensure you have provided all information before applying or
reapplying to any Board and Committee.
YES
YES
YES
YES
I have answered all questions fully.
I have uploaded a current resume, photograph, and a copy of any applicable professional license.
I have completed and attached the Board & Committee Financial Acknowledgment Statement.
I have completed and attached the Diversity Statistics Report.
If you have any questions, please contact the Office of the City Clerk via email: BC@miamibeachfl.gov or
telephone: 305.673.7411
Note: Florida Statutes 119.071: The role of the Office of the City Clerk is to receive and maintain forms filed as
public records. If your home address, telephone numbers, and/or photograph are exempt from disclosure and you
do not wish your home address, telephone numbers, and/or photograph to be made public, please:
1) Use your office or other address for your mailing address;
2) Use your office or other telephone number for your contact number; and
3) Do not attach a photograph.
SANDRA OTERO
Miami Beach, Florida * 786-371-9339
sandrabeach10@bellsouth.net
BUSINESS OPERATIONS
KNOWLEDGE, SKILLS & ABILITIES:
• 12+ Years in Office Administration and Customer Service & Relations
• 7+ Years in Finance: reconciliation, payroll, accounts receivable and accounts payable
• Extensive Experience in Office Management: record keeping, reporting, data compiling, planning,
scheduling, patient registration, inventory control and audits, addressing complaints and resolving problems
• Computer & Technical Expertise: PeopleSoft, P2P, Avid Exchange, Timberline, Taleo, ADP, HireRight,
Global Recruiting System, Kronos, TMS (work orders), eCATS, Cerner, Oracle, Concur, QuickBooks,
Publisher, Adobe, Photoshop & Microsoft
• Bilingual: English and Spanish: proficient in both languages
CORE COMPETENCIES:
▪ Budget, Payroll, Account Payable & Receivable
▪ Customer Service & Relations
▪ Reporting, Document Preparation & Spread Sheets
▪ Inventory Control, Purchasing & Auditing
▪ Office and Hospital Operations
▪ Contracts & Credentialing
PROFESSIONAL EXPERIENCE:
CBRE, Miami, FL
Office Services Coordinator March 2018 – Current
Provided administrative support to Operation Managers, Sales Professionals, and Clients.
• Managed accounting payable, coding and allocating expenses using PeopleSoft.
• Reconciled office manager and broker expenses.
• Liaised invoices between outside vendors and our accounting team.
• Tracked expenses by providing information on brokers, projects codes, and listings for proper allocation.
• Organized company events, and office pitches.
• Managed in office daily operations such as, ordering supplies, inventory control, mailing, validating
parking, and conference room reservations.
• Assisted in developing and maintaining work procedures and schedules.
• Performed technical duties such as working with multi-media software, setting up Audio Visual
equipment for in-office conferences.
Office Services Coordinator (Property Management) Shared
Supports property manager or higher staff in managing all aspects eleven commercial properties, which included
38 industrial tenants. Handled operations and financial activities for these properties.
• Managed account payable, invoicing, coding, reconciling using P2P and Avid Exchange systems.
• Respond to owner and tenant needs, ensuring that administrative and building technical staff resolve
problems promptly. Ensures that services are provided in compliance with policies, procedures,
regulations and contractual obligations and standards.
• Performed a variety of additional tasks, including scheduling work orders, inspections, licenses renewal
and building certificates.
ARCADIA CONDOMINIUM ASSOCIATIONS, Miami Beach, FL July 2016 – March 2018
Property Manager Consultant
• Successfully managed complex stakeholder relationships through the 40-year building recertification.
process vis-à-vis code compliance with city regulations.
• Collection of maintenance, special assessment, and reserve for reconciliation of the budget and
operation expense.
• Hired attorney, engineers, and contractors for 40 Year recertification of building.
• Executed bid sheets for construction/moderation and agreements for construction project.
• Managed stakeholders’ communications: board meetings, notices, minutes, etc.
• Prepared estoppel letters, vendor contracts and permit applications.
ASR CONSTRUCTION, Fisher Island, FL May 2017 – January 2018
Administrative Assistant/HR Assistant
Project Management and Human Resources support for a Fisher Island Real Estate Development Corporation.
• Direction and coordination of project work, including threshold inspector reports, subcontractor daily
logs, maintenance of records, monitoring and reporting progress of project.
• Conduct audits of RFI, change orders, and submittal logs using Timberline.
• Human Resources, including processing candidate job applications, I-9 verifications, and
insurance/benefit enrollment.
MARRIOTT VACATION CLUB PULSE, Miami Beach, FL February 2016 – November 2016
Administrative Assistant /HR Partner
Provided administrative support to ensure efficient operation of the hotel by supporting the general managers,
human resources managers and employees through multiple tasks related to organization and communication.
• Prepared regularly scheduled reports, accounts receivable & payable, budget and reconciled expense
reports.
• Maintained and updated organization charts. Purchased office inventory, housekeeping supplies and
breakfast items for guests. Built strong relationships with vendors and sales reps.
• Hiring process using the Global Recruiting System and on-boarding new hires with APD.
• Conducted new hire orientations, I-9 verifications, benefit enrollments, IT coordination, and learning
videos.
NORTH SHORE MEDICAL CENTER/TENET, North Miami, FL February 2014 – July 2015
Plant Operations Administration
Plant Operations: Under the Director, managed office, operations and customer service. Directly supervised
a 14-person maintenance staff to assure the effective operations and maintenance of all hospital
facilities and support services.
• Performed a variety of additional tasks, including staff scheduling, payroll (Kronos), work orders
(TMS), ordering plant inventory/supplies and creating purchase orders using IMINS system.
Contract Administrator
Execution of contracts including negotiatio n, drafting and implementation, ensuring compliance with hospital
polices and government regulations. Reported directly to the CEO, CFO and COO for approval.
Recruitment Coordinator Shared Per Diem
Coordinated recruitment efforts for assigned hospital vacancies to attract a qualified candidate to fill openings
within appropriate time frames; assisted in recruiting, prescreening applications, sourcing requisitions and
staffing of employees. Decreased Job Requisitions by 45% within a four -month time span.
BEAUTY FOR U, Miami Beach, FL January 2013 – February 2014
Independent Sales Consultant
Drove start-up operations to represent three global beauty lines including: revenue cycle management,
infrastructure development, internal/external policy development, financial backbone and client base
management.
• Drove day-to-day operations including client solicitation and cultivation, marketing and sales, risk
management, budget and cost management and contract negotiations.
• Determined and established criteria for resource management relationship building with buyers, sales
reps and customer service agents.
ADDITIONAL EXPERIENCE
ARCADIA CONDOMINIUM ASSOCIATIONS INC., Miami Beach, FL
Registered on SUNBIZ under Division of Corporations
Treasurer
President March 2015 – June 2016
June 2016 – January 2019
EDUCATION:
Bachelor of Science in Administration, Nova Southeastern University, Fort Lauderdale, Florida