21-032-04 TAW Miami Service Center Award Letter Executed CombinedCONTRACT NO. 21-032-04
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic
community.
City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490, Fax: 786-394-4235
SENT VIA E-MAIL TO: jimmy.hidalgo@tawinc.com
May 5, 2021
Jimmy Hidalgo
TAW Miami Service Center
9930 Northwest 89 Avenue
Miami FL, 33178
Ph: 305-926-5288
RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO.
2021-032-AY ELECTRIC MOTOR REWIND
Dear Mr. Hidalgo:
On January 26, 2021, TAW Miami Service Center, submitted to the City of
-referenced ITB. The ITB
stipulates, pursuant to Section 0200, Sub-Section 16, Binding Contract, that the award of the ITB
shall constitute a binding Contract between the City and the awarded bidder.
Accordingly, this letter shall serve as official notice that on April 29, 2021, the Mayor and City
Commission approved the award of a contract pursuant to the ITB to TAW Miami Service Center,
as the second tertiary vendor for electric motor rewind services. It is important to note that no
services may be performed until such time as insurance has been received pursuant to
the ITB and the City has issued a Purchase Order. Performing work without a Purchase
Order may result in payment delays or non-payment.
If you have any questions regarding this letter of notification of award, you may contact Valerie
Velez, Contract Analyst, Procurement Department, at ValerieVelez@miamibeachfl.gov or at
305.673.7490. Otherwise, all other questions should be addressed to the Contract Manager for
this contract, George Corchado, at GeorgeCorchado@miamibeachfl.gov or (305) 673-7000 ext.
22835.
Sincerely,
Alex Denis
Director Procurement Department
AD/ME/AG
ATTACHMENT A
COMMISSION AWARD MEMO
ITB 2021-032-AY
Attachment A
Item Total Item Total Item Total Item Total
761,700.00$ 667,575.00$ 684,000.00$ 766,500.00$
Legend
1 - denotes primary bidder
2 - denotes secondary bidder
3 - denotes first tertiary bidder
4 - denotes second tertiary bidder
2TAC Armature & Pumps 4TAW Miami Service Center3Condo Electric Motor Repair, Corp.1Donerite pumps, Inc.
TOTAL
ATTACHMENT B
ADDENDA AND ITB SOLICITATION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
1 ADDENDUM NO. 1
INVITATION TO BID NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUIMP REPAIRS & MAINTENANCE
ADDENDUM NO. 1
INVITATION TO BID NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP REPAIRS & MAINTENANCE
February 4, 2021
This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications
and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and
additions are underlined).
I. ATTACHMENTS:
EXHIBIT A: ITB 2016-048-MT tabulation
II. RESPONSES TO QUESTIONS RECEIVED
Q1: How many station has vertical motor that have a drive shaft and manufacture brand name?
A1: The list of stations below contain vertical motor that have a drive shaft. The manufacture brandname
is U.S. Motors.
Sewer Stations Location Qty. HP
S1 1051 Jefferson Av. 4 150
S10 28 Venetian Way 3 50
S11 1710 Washington Av. 3 125
S15 Pine Tree Dr. & W. 51st St. 2 60
S19 6850 Indian Creek Dr. 2 75
S21 850 W. 71st St. 2 75
S22 Hagan St. on golf Course 2 30
S23 750 W. 75th St. 2 75
S24 8100 Hawthorne Av. 2 60
S27 5400 Collins Av. 2 125
S28B 300 28th St. 3 350
S28L 300 28th St. 3 200
S29B Indian Creek Dr. & 63rd St. 3 200
S29L Indian Creek Dr. & 63rd St. 3 125
Water Stations
W1 451 Dade Boulevard 2 250
W1 451 Dade Boulevard 1 125
W7 Terminal Island 2 250
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
2 ADDENDUM NO. 1
INVITATION TO BID NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUIMP REPAIRS & MAINTENANCE
Q2: Are previous historical data benchmark reading available to make comparable analysis?
A2: No.
Q3: Will there be a city representatve to accompany bidder for the duration of the service and be responsible for the
operation of equipment?
A3: Repairs are to be completed at contractors facility.
Q4. Who is responsible for the schedule and detail of the annual preventive maintenace plan?
A4: The city is responsible for scheduling preventative maintenance per the OEM manual.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the
attention of the individual named below, with a copy to the City Clerk’s Office at RafaelGranado@miamibeachfl.gov
Contact:
Arju Yudasto
Telephone:
305-673-7490 ext. 26695
Email:
ArjuYudasto@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have
elected not to submit a response to the ITB are requested to complete and return the “Notice to Prospective Bidders” questionnaire
with the reason(s) for not submitting a proposal.
Sincerely,
Alex Denis
Procurement Director
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
3 ADDENDUM NO. 1
INVITATION TO BID NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUIMP REPAIRS & MAINTENANCE
EXHIBIT A:
ITB 2016-048-MT tabulation
ITB 2021-032-AY
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED ..............................................................................................................
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS ..........................................
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT ..............................................................
APPENDICES:
APPENDIX A SPECIFICATIONS
APPENDIX B SPECIAL CONDITIONS
APPENDIX C COST PROPOSAL FORM
APPENDIX D INSURANCE REQUIREMENTS
ITB 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
ITB 2021-032-AY
2
SECTION 0100 INSTRUCTIONS TO BIDDERS
1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the “City”),
as the means for prospective Bidders to submit their qualifications, propose d scopes of work and
cost proposals (the “bid”) to the City for the City’s consideration as an o ption in achieving the
required scope of services and requirements as noted herein. All documents released in
connection with this solicitation, including all appendixes and addenda, whether included herein or
released under separate cover, comprise the so licitation, and are complementary to one another
and together establish the complete terms, conditions and obligations of the Bidders and,
subsequently, the successful Bidders(s) (the “contractor[s]”) if this ITB results in an award.
The City utilizes BidSync (www.bidsync.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any
prospective Bidder who has received this ITB by any means other than through BidSync must
register immediately with BidSync to assure it receives any addendum issued to this ITB. Failure
to receive an addendum may result in disqualification of proposal submitted.
2. PURPOSE. The purpose of this bid is to establish a contr act, by means of sealed bids, with
qualified firm(s) for the repair, replacement, and preventive maintenance of various types of electric
motors and pumps, on an as needed basis, in accordance with the terms, conditions and
specifications contained in this Invitation to Bid (ITB). The services to be provided include but are
not exclusive to the rewinding of stators and rotors, replacements of bearings and seals, complete
motor repair, rewinding of transformers, machining, pump rebuilds/overhauls, preventative
maintenance, thermal imaging, vibration analysis, crane service and additional field services, as
required.
On April 11, 2016 the City issued Invitation to Bid (ITB) 2016-048-MT for Electric Motor Rewind
Pump Repairs and Maintenance. June 2016, the Mayor and City Commission awarded contracts to
the lowest bidder for the services and the existing contract is scheduled to expire in the coming
year.
The City of Miami Beach estimates the annual budget for this project to be $905,000.00.
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
ITB Issued January 14, 2021
Pre-Bid Meeting January 21, 2021 @ 10 AM
Dial-in Instructions:
Dial the Telephone Number: +1
786-636-1480
Enter the Meeting Number: 998
893 881 and then press the
pound (#) key
Deadline for Receipt of Questions January 26, 2021 @ 5:00PM ET
ITB 2021-032-AY
3
Responses Due February 10, 2021 @ 3:00PM
ET
Tentative Commission Approval Authorizing
Award March, 2021
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be
submitted to the Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Arju Yudasto, CPPB 305-673-7000, ext. 26695 ArjuYudasto@miamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via e -mail at:
RafaelGranado@miamibeachfl.gov; or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for
clarification must be received no later than ten (10) calendar days prior to the date proposals are
due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all
prospective Bidders in the form of an addendum.
5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid
meeting or site visit(s) may be scheduled. Atten dance for the pre-bid meeting shall be via
telephone and recommended as a source of information but is not mandatory.
6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by
prospective Bidders are not binding on the City and will be without legal effect, including any
information received at pre-bid meeting or site visit(s). Only questions answered by written
addenda will be binding and may supersede terms noted in this solicitation. Addendum will be
released through BidSync.
7. BIDDER’S RESPONSIBILITY. Before submitting a response, each bidder shall be solely
responsible for making any and all investigations, evaluations, and examinations, as it deems
necessary, to ascertain all conditions and requirements affecting the full performance of the
contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations,
investigations, and examinations, will not relieve the bidder from any obligation to comply with
every detail and with all provisions and requirements of the contract, and will not be accepted as a
basis for any subsequent claim whatsoever for any monetary consideration on the part of the
bidder.
8. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations
once advertised and until an award recommendation has been forwarded to the City Commission
by the City Manager are under the “Cone of Silence.” The Cone of Silence ordinance is available
at http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida. Any
communication or inquiry in reference to this solicitation with any City employee or City official is
strictly prohibited with the of exception communications with the Procurement Director, or his/her
administrative staff responsible for administering the procurement process for this solicitation
providing said communication is limited to matters of process or procedure regarding the
solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at
ITB 2021-032-AY
4
rafaelgranado@miamibeachfl.gov.
9. METHOD OF AWARD. Following the review of bids and application of vendor preferences, th e
lowest responsive, responsible bidder(s) meeting all terms, conditions, an d specifications of the
ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as
deemed in the best interest of the City, to the City Mana ger for his consideration. After considering
the staff recommendation for award, the City Manager shall exercise his due diligence and
recommend to the Mayor and City Commission the bid that the City Manager deems to be in the
best interest of the City. The City Commission shall consider the City Manager’s
recommendation(s) and, may approve or reject the City Manager’s recommendation(s). The City
Commission may also reject all bids received. In determining the lowest and best bidder, and in
addition to price, Section 2-369 of the City Code provides that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay
or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the
bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances
relating to the Contract.
10. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or
higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive,
responsible bidder (primary), followed by the second lowest, responsive, responsible bidder
(secondary), and continuing with other responsive, respons ible bidders in order of next best cost.
The City will endeavor to utilize vendors in order of award. However, the City may utilize other
vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any
contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of
reason.
Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is no n-
exclusive, and the City may, at its sole and absolute discretion, award similar services or work to
other firms under contract with the City (either as a co-primary contractor, or as secondary or
tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services
shall be authorized under this Agreement, except at City’s sole discretion. Contractor shall have
no entitlement to perform any services hereunder, or to be compensated for any Services, unless
set forth in a written Purchase Order.
11. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095,
Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland
Security’s E-Verify system to verify the employment eligibility of all new employees hired by the
Contractor during the term of the Contract and shall expressly require any subcontractors
performing work or providing services pursuant to the Contract to likewise utilize the U.S.
Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the Contract term.
ITB 2021-032-AY
5
ITB 2021-032-AY
6
SECTION 0200 GENERAL CONDITIONS
1. TERMS & CONDITIONS – By virtue of submitting a bid in response to this solicitation, proposer
agrees to be bound by and in compliance with the Terms and Conditions for Services (dated April
13, 2020), as well as those for Grants and Federal Requirements (dated 8.20.20) incorporated
herein, which may be found at the following link:
https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/
ITB 2021-032-AY
7
SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT
1. ELECTRONIC RESPONSES ONLY. Electronic responses to this ITB are to be submitted
through BidSync until the date and time as indicated in this document. It is the sole
responsibility of the Bidder to ensure its bid reaches BidSync before the Solicitation closing
date and time. There is no cost to the Bidder to submit a bid in response to a City of Miami Beach
solicitation via BidSync. Electronic bid submissions may require the uploading of electronic
attachments. The submission of attachments containing embedded documents or proprietary file
extensions is prohibited. All documents should be attached as separate files (bid format indicated
below). All bids received and time stamped through BidSync, prior to the bid submittal deadline
shall be accepted as timely submitted. Bids will be opened promptly at the time and date specified.
Hard copy bids or bids received electronically, either through email or facsimile, submitted prior to
or after the deadline for receipt of bids are not acceptable and will be rejected. Late bids cannot be
submitted, bidders are cautioned to plan sufficiently. The City will in no way be responsible for
delays caused by technical difficulty or caused by any other occurrence.
A Bidder may submit a modified bid to replace all or any portion of a previously submitted bid up
until the bid due date and time. The City will only consider the latest version of the bid.
2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a
determination of non-responsiveness. Non-responsive bids will not be considered.
1. Bid Submittal Questionnaire (submitted electronically).
2. Cost Proposal Form (Appendix B)
3. OMITTED OR ADDITIONAL INFORMATION. The City reserves the right to request any
documentation omitted, with exception of the Cost Proposal Form (Appendix B), Bid
Submittal Questionnaire (submitted electronically), and Bid Bond (if applicable). Bid
Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, bid submittal questionnaire, or Bid Bond (if applicable) completed as required and fully
executed shall be deemed non-responsive. Bidder must submit any omitted documentation within
three (3) business days upon request from the City, or the bid may be deemed non-responsive.
Non-responsive bid packages will receive no further consideration.
4. ELECTRONIC BID FORMAT. In order to maintain comparability, facilitate the review process
and assist the Evaluation Committee in review of bids, it is strongly recommended that bids be
organized and tabbed in accordance with the tabs, and sections as specified below. The electronic
submittal should be tabbed as enumerated below and contain a table of contents with page
references. The electronic bid shall be submitted through the “Line Items” attachment tab in
BidSync.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 – Cost Proposal Form (Appendix B). The Cost Proposal Form (Appendix B) shall
be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil
shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be
initialed.
ITB 2021-032-AY
8
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER
INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT
IN BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER
CONSIDERED.
• TAB 2 Documentation indicating compliance with Minimum Eligibility Requirements.
• Tab 3 Additional Information.
o Employees. Bidder shall provide a list of employees that will be involved in performing
the work under this award, including years of experience, qualifications and any
certifications received. In addition, any certifications from the manufacturer. Throughout
the term of the award, the City reserves the right to request, and subsequently receive a
replacement, for any person(s) that is deemed to be unqualified. Please include for each
employee listed the following information: 1) Employee Name, 2) Employee’s Title, 3)
Address, 4) Telephone, 5) Employee’s Email, 7) Copy of Employee’s certifications.
o Equipment. Bidder shall provide a list of equipment that is to be used in the execution of
the work detailed herein. This list shall include the capabilities and any other relevant
technical data of the equipment that is listed. This information shall be sufficient for the
City to determine the suitability of the equipment to accomplish the work described
herein. The City reserves the right to inspect the Bidder's place of business to ensure
adequacy in these aforementioned items prior to the start of the award resulting f rom this
specification.
o Safety Training. Bidder shall provide documentation that details an established in-house
safety training program or procedures for employees who will be involved in the
performing of the work described herein. This list shall include type of training, operating
procedures, and proof of bidder’s compliance with above mentioned safety training with
certifications received.
Balance of Page Intentionally Left Blank
ITB 2021-032-AY
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APPENDIX A
________________________________________________________________________
Specifications
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY
10
C1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation
are listed below. Bidder shall submit the required submittal(s) documenting compliance with each
minimum requirement. Bidders that fail to comply with minimum requirements shall be deemed
non-responsive and shall not have its bid considered.
1. Bidder shall provide documentation they are an approved, certified or designated agent,
dealer, representative, or distributor of OEM products for the brand(s) of the manufacturer
for which it has submitted a bid listed in the bidder’s submittal.
Submittal Requirements: Proof may be in the form of:
a) Current letters from the manufacturer, on the manufacturer’s letterhead, designating the
bidder as a manufacturer, agent, dealer, representative or distributor of the OEM products
listed in the bidder’s submittal. The letters shall be dated within six (6) months of the bid
submittal and it shall be signed by an authorized manufacturer’s representative. OR
b) A copy of the signed agreement between the manufacturer and the bidder designating
the bidder as an agent, dealer, represen tative or distributor of the OEM products listed in
the bidder’s submittal. OR
c) Reference to the manufacturer’s internet website, where the manufacturer clearly lists
the bidder as an agent, dealer, representative or distributor of the OEM products listed in
the bidder’s submittal
C2. Statement of Work Required.
The purpose of this bid is to establish a contract, by means of sealed bids with a qualified
supplier(s) for the repair, replacement, and preventative maintenance of various types of electric
motors and pumps repair and maintenance, on an as needed basis, for the City ’s Public Works
Department. The services include but are not exclusive to the rewinding of stators and rotor,
replacements of bearings and seals, complete motor repair, rewinding of transformers, machining,
pump rebuilds / overhauls, preventative maintenance, thermal imaging, vibrations analysis, crane
service and additional field services, as required.
C3. Specifications
A. These services are specific to the City of Miami Beach and will cover pumps, motors,
drives, etc., for the City’s drinking water, sanitary, and storm water pumping stations
currently operational and any future facilities / equipment that may fall under the City’s
responsibilities to operate and maintain.
B. The City will typically remove and replace equipment for the initial repair. If requested by
the City, the contractor shall remove and/or reinstall any motors or pumps, including all
electrical, control, and mechanical connections, at the appropriate hourly labor rate plus
crane rate, if necessary.
C. The City will be responsible to electrically and mechanically isolate the equipment for safe
removal or installation, unless, the Bidder is directed otherwise under non-typical needs
that constitutes the City’s best interest for their stakeholders.
D. The Bidder shall, at the City's request, perform precision alignment on repaired motors ,
ITB 2021-032-AY
11
pumps, and/or shafts at the City's treatment plant or pump stations at the appropriate
hourly labor rate.
E. The Bidder shall have a crane capable of lifting, removing, and installing all types of
motors and pumps (including submersible pumps) up to 350HP.
F. The Bidder will be responsible for all costs related to the removal and replacement of
equipment related to rework required due to faulty repair by the Bidder.
G. The Bidder shall provide a spreadsheet reporting the repair status of each outstanding job
along with an estimated completion date weekly to the designated City’s Contract
Administrator or designee.
H. The Bidder shall provide assigned personnel assigned by the contractor to provide the
following duties to the City in order to insure direct and efficien t management of this
contract:
a. Project / Contract Management
b. Administrative accounts payable / receivable
c. Engineering / technical support
d. Service coordinator(s) (including emergency and after hour’s needs)
For the above categories, the contractor will provide name, telephone (office &
mobile), and email address of the person responsible to insure efficient
communications. Any changes once person is designated must be immediately
provided in writing to City of Miami Beach within 24 hours.
C4. Schedule
A. All work to be performed on-site shall be done between the REGULAR hours of 7:30 AM to
4:00 PM, Monday through Friday.
B. The City’s Representative shall provide the Bidder written approval of the repair work and
schedule before work shall commence. The bidder will not be compensated for any work
that has not received prior written approval. The bidder shall follow the normal work
schedule time detailed above unless prior approval by the City Representative is given to
proceed otherwise.
C5. Emergency Service
A. The Bidder shall provide emergency repair service on a 24 hours, 7 days a week, basis
including holidays when requested by the City’s Representative.
B. The Bidder shall communicate by verbal contact in response to the City’s Representative's
request for emergency services within two (2) hours from notification by the City
Representative. Bidder shall have a service truck or delivery/pickup truck on site within two
(2) hours of notification.
C. Compensation for emergency service shall be at the bid hourly rate, as specified on the
Bid Response Page.
D. All emergency work shall receive prior written approval from the City’s Representative
before work is performed.
E. ALL WORK SHALL BE COMPLETED IN ACCORDANCE WITH FEMA REGULATIONS
AND APPLICABLE ENVIRONMENTAL REQUIREMENTS.
ITB 2021-032-AY
12
C6. Repair Electric Motors General
A. Bidder shall disassemble motor and clean all components.
B. Bidder shall inspect electric motors for hot spots, core lamination loss, and assessment of
the core's condition to determine if repair of the electric motor is needed.
C. Bidder shall conduct core test stator for shorted lamination before rewinding. The City
Representative will require both a Core Loss Test and Core Test.
D. Bidder shall overhaul the components, rewind, repair and/or replace any assembl ies
including:
a. Rotor and Stator
b. Shaft and Collector Rings
c. Bearings
d. Surge Test as specified
e. Dynamically balance the rotating assemblies shall meet standard of ISO 1940
Balance Grade G 2.5.
f. Test overhauled motors under maximum design load conditions to assure proper
operations.
E. Bidder shall paint or coat all external surfaces to match existing color and specific coating.
F. Bidder’s work, materials and work methods shall conform with the latest NEMA standards.
G. Bidder’s work and materials shall be NEMA approved Class F or higher unless otherwise
requested.
H. The bidder shall repair all electric motors in accordance with the manufacturer’s technical
data (including tolerances, calibrations, and specifications) and industry standards.
C7. Recondition Electric Motor General
A. Upon receipt of the motor, and if winding failure is not evident, the insulation of the stator
resistance shall be read using a megger. If the insulation resistance reading permits, the
motor shall be run on full rated voltage. Minimum acceptable insulation resistance readings
are one mega ohm per 1000 volts of rated voltage, but never less than one mega ohm.
B. While the motor is running, a visual examination shall be made for hot or noisy bearings
and excessive vibration or other unusual conditions. After the motor has been
disassembled, the rotor shall be tested for open circuits. In the event the stator winding
has failed, the rotor shall be tested on a "growler".
C. Micrometer measurements shall be taken on mechanical parts to ensure proper fit.
Measurements shall include, but not limited to, bearing housings, seal housings and
shafts, and all shall meet OEM specifications.
D. The bidder shall test the rotor for short lamination using a core test device. If the old stator
windings have not failed, a surge comparison test and a DC HI potential test is required to
test for; turn to turn for shorts; coil to coil for shorts; phase to phase for shorts; phase to
ground for insulation resistance; Dielectrically strength of windings.
E. All of the above information shall be recorded on a shop record and retained in a
permanent file. This record shall include a description of failure and the probable cause of
failure. Copies will be returned with each repaired piece of equipment prior to payment for
those repairs. Electronic copies are required in PDF format. Measurements taken before
and after repairs will be included in reports.
F. All rotors shall be balanced to meet ISO 1940 BALANCE GRADE G 2.5 standards.
ITB 2021-032-AY
13
G. Squirrel Case Rotors shall be visually inspected, tested for open bars, steam cleaned, and
baked.
H. Slip Ring Rotor (Wound Rotors). The same procedure as used on a squirrel cage rotor
shall be followed. In addition, the open circuit voltage between rings shall be read and
recorded.
I. Rotating Fields. The same procedure as used on a squirrel cage rotor shall be followed.
In addition, the fields shall receive an AC and a DC drop-check test and the readings
recorded. Drop-check voltage reading will be recorded for each coil and the coils will be
numbered. A surge comparison and DC bipotential test may be used to determine the
condition of the rotating field.
J. Bearings Ball and roller bearings shall always be replaced with equivalent or superior
bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to
original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken,
Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami
Beach, Public Works, Water & Sewer Superintendent before being installe d.
K. Shafts and End Bells All bearing surfaces shall meet Original Equipment Manufacturer
(OEM) specifications. When out of limits, shafts and end bells shall be repaired using pre-
approved methods. All grills shall be unbroken and secure in the frame.
C8. Miscellaneous
A. All defective items such as feet, lift rings, fans, fan covers, etc., shall be repaired and put in
first class condition.
B. All bearings used shall be flushed thoroughly, sealed, and packed with grease prior to final
assembly.
C. Bidder must provide a written detailed description (make/manufacturer) of the type of
bearing(s) utilized for each repair. Any change in type or style of bearing will require written
pre-approval from the City of Miami Beach, Public Works Operations, Contract
Administrator, electronic versions are acceptable.
D. All O-Rings exposed through dismantling of equipment shall be replaced with new O-
Rings. The use of silicone or similar type caulking is not acceptable.
C9. Rewind Electric Motor
Rewind shall include all work as defined in Section 9, Repair Electric Motor General.
A. Winding Removal and Core Preparation
a. Old windings shall be removed by using either a "Vapor-Phase" solvent system or
a controlled temperature burn-out oven. In either case, the method must allow
removal of the winding without the use of any excessive heat, which might warp
the stator frame.
b. Upon removal of the winding and insulation, the core shall be tested for shorts in
laminations (core test) and inspected for cleanliness and absence of burrs, sharp
edges and damaged iron.
c. In the event that the slots are not clean, the iron shall be sand blasted. Any
damages core iron shall be removed or individually treated to return the core to its
ITB 2021-032-AY
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original laminated condition. The iron and frame shall be in first class condition
before the rewinding procedure begins.
B. Winding Materials. All materials used in rewinding shall be guaranteed to be capable of a
specified minimum temperature class. Data of the original material fabricator shall be
available to substantiate the temperature class of each material used.
C10. Winding Procedure
A. Coils shall be machine wound, with all wires individually tensioned to obtain uniformity and
freedom from "crossovers". Proper form shapes shall be used to give adequate end room
clearance and prevent "buried" coils. All connections, jumpers and leads shall be laced
down in a neat, secure manner with adequate clearance from the end bells.
B. Random Wound Stators "U" shape wedges shall be used. In the event the coils are loose
after the "U" wedge is installed, additional material shall be driven either in the bottom of
the slot, between the top and bottom coils, or under the wedge to render the coils firm and
tight. In some cases, it may be necessary to apply fillers in all three locations.
C. Random Wound Rotors Maximum attention shall be given to installing the winding in a
secure manner. The winding shall not be twisted or skewed while banding.
D. Form Wound Stators. The coils shall be spread properly so that the "side angles" are
parallel to the slots and do not cause any "cutting in" due to non-parallelism. The coils shall
have a secure and firm fit in the slots. All coils shall be securely tied to all surge and end
rings. All group jumpers, connections and leads shall be securely laced. All wedges shall
be fabricated to a "drive" fit and the proper amount of filler shall be installed with the coils
to prevent any "up and down" movements.
E. Rotating Fields. The bottom collar shall be ground to the shape of the pole piece and
spider rim. All amortisseur windings shall be sandblasted and visually examined for any
evidence of cracking, mechanical damage or open connections. Any spots in the
amortisseur winding found bad will be brazed before the winding is started. No phosphor
bronze solder or brazing rod will be used on electrical connections. During final assembly,
the mechanical joints shall be inspected for proper alignment and tightness. All electrical
joints between coils shall be brazed, taped and epoxy coated.
F. Completed Winding Varnishing The varnish shall be of the semi-rigid, high build type,
capable of 155 degrees Celsius (Class F) operation or 180 degrees Celsius (Class H)
operation as appropriate. A minimum of three (3) dips and bakes shall be scheduled to
ensure a good coating. The baking shall be done in a temperature controlled, forced
ventilation oven to give the best and most uniform cure. A rapid process system may be
used with prior approval from the City. The City may elect to order a Vacuum Pressure
Impregnated (VPI) sealing process versus the varnishing process specified herein. Bidder
must be able to perform VPI on motors up to 5000 series frame at the bidder’s facility.
G. Reassembly All finished machine surfaces shall be cleaned of all varnish and foreign
materials. The bore of the stator laminations and the periphery of the rotor laminations
shall be cleaned of all varnish and foreign materials. All rings shall be turned and polished
as necessary or specified. All brush holders will be cleaned of corrosion and foreign
material.
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C11. Subcontracting
Subcontracting this work will not be allowed without prior written approval from City’s Contract
Administrator or designee.
C12. Final Testing
A. The insulation resistance shall be measured again with a megger.
B. The motor shall receive an AC high potential test as follows:
C. New windings -twice rated voltage, plus 1000 volts.
D. Old windings - rated voltage plus 25% unless specified differently
E. A surge comparison tester shall be used to test the windings for reverse coil, shorted
turns, reverse phase, open circuit, short between phases, ground fault, etc.
F. The motor shall be run on rated voltage and the following items observed and recorded
and must meet OEM specifications or current industry standards approved by the City of
Miami Beach Public Works Department.
• No load current for each phase.
• Noise and/or endplay
• Bearing noise
• J Vibration
• Bearing temperature
• No load speed.
G. In addition, drop-check and insulation test shall be performed and recorded. Copies of
these final test results will be provided to the City upon request.
H. Bidder shall possess equipment and the ability to test (unloaded) any 480 volt or 4160
volt motor.
I. Painting, Coating, Finishes, and Identification The equipment shall be hand cleaned,
removing all old paint and foreign materials, and painted/ coated. Final coating shall be
same color and coating as it was received. Exposed finished parts, such as shafts, shall
be treated to prevent corrosion. Any design changes, such as horsepow er re-rating,
speed, etc., shall be shown as new nameplate dat a. Nameplates, which are missing or
are not eligible, shall be replaced with a new nameplate giving as much information as
possible.
C13. Explosion Proof Motors
All explosion proof motors will be repaired only by facilities which are U.L. approved to perform
these repairs. The Bidder shall provide three (3) qualified U.L. approved repair facilities for
approval by the City of Miami Beach.
C14. Pumps General
A. The Bidder shall repair pumps in accordance with the manufacturer’s technical data
(including tolerances, calibrations and specifications) and industry standards.
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B. All impellers, volutes, bearing housings will be properly inspected and returned to specified
tolerances to insure “like new” conditions are maintained through lifecycle and operation.
C. All replacement parts or materials shall meet or exceed the manufacturer's specifications
and, when possible, shall be OEM parts and materials
D. All work, materials, and work methods performed on submersible pumps shall conform to
the latest NEMA Standards.
E. Bidder shall have all equipment and manpower needed to remove and install pumps
requiring repair or that have been repaired.
F. All O-Rings exposed through dismantling of equipment shall be replaced with new O-rings.
Use of silicon or similar type caulking is not acceptable.
G. All pump repairs shall include applicable electric motor repair as outlined in Section 9
Electric Motors
H. Bidder shall be able to electrically run and test any pump up to 500 hp.
I. Bearings Ball and roller bearings shall always be replaced with equivalent or superior
bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to
original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken,
Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami
Beach (CMB) Representative before being installed.
C15. Service Requirements (Submersible Pump) General
A. Disassemble and clean all components.
B. Overhaul the components repairing and replacing defective assemblies or parts as
required.
C. Dynamic balance shall meet ISO 1940 Balance Grade G 2.5 specifications.
D. Machining is required to meet OEM specifications. Methods used to restore OEM fits shall
be pre-approved by City of Miami Beach, in writing (electronic is acceptable).
E. Paint or coat all external surfaces to match existing color and specific coating.
C16. Recondition Submersible Pump
Includes all applicable specifications in Section 9, REPAIR ELECTRIC MOTORS GENERAL, of
these specifications.
C17. Rewind Submersible Pump
Includes all applicable specifications in Section 9, REPAIR ELECTRIC MOTORS GENERAL, of
these specifications.
C18. Drywell, Split Case, & Vertical Turbine Pump
A. Disassemble and clean all components.
B. Overhaul the components repairing and replacing defective assemblies or parts as
required.
C. Dynamic balance shall meet ISO 1940 BALANCE GRADE G 2.5 specifications.
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D. Machining as required shall meet OEM specifications. Methods used to restore OEM fits
shall be pre-approved by City of Miami Beach in writing (electronic is acceptable).
E. Paint or coat all external surfaces to match existing color and specific coating.
C19. Repairs
A. The pricing for the repair work of this Award shall be lump sum. However, if deemed
necessary, the City shall allow additional work to exceed the normal eight hour day
including weekends and holidays. In this case, the Bidder shall be compensated at the
overtime rate that is included on its Bid Response Page. ****rewrite ask for bidder to
provide lump sum, but list hourly rate based on number of hours, and price for parts***
B. All overtime work shall receive prior written approval from the City before work is
performed.
C. The Bidder shall commence repairs on equipment within ten (10) hours from pickup by the
Bidder or delivery to the Bidder’s facility by the City. This time frame applies to all
equipment other than those specified as emergency repairs, which shall commence upon
receipt.
D. Routine repairs, as designated by the City’s Representative, to electric motors shall be
completed within five (5) business working days from pickup by the Bidder or delivery to
the Bidder’s facility by the City’s Representative.
E. Electric motors less than 100 HP shall be completed within 24 hours from pickup by the
Bidder to the Bidder's facility.
F. Electric motors greater than 100 HP shall be completed within 48 hours from pickup by the
Bidder or arrival to specified City facility.
C20. Record Keeping Requirements
The successful bidder(s) must provide and maintain logs of all equipment repaired and or rebuilt
site and shall provide a detailed month ly report summary of repairs, rebuilts, inspections, tests,
diagnostics and new equipment and dollar amount associated with such. This log and report shall
be provided to the City of Miami Beach, Public Works Operations Division, Contract Administrator.
The detailed report summary shall include at a minimum the following information:
1. Pump Station Facility Name & Address
2. Equipment Type / Type of Motor
3. Serial or Tag #
4. Date Serviced, Tested, and Inspected
5. Diagnostic:
6. Remarks to include dollar amount (e.g. repairs or parts replaced)
7. Purchase Order Reference No.
C21. Inspection and Evaluation
The Bidder shall inspect and evaluate each piece of equipment after disassembly to determine if
the unit can be economically repaired. Inspections and evaluations must be completed within 24
hours of delivery or pick up to insure quick and timely service. Inspections, evaluations, quotes,
lead times, etc., are to be provided in writing within 36 hours of delivery or pick up. All costs
overruns from the original repair estimate given by the Bidder to the City shall be absorbed by the
ITB 2021-032-AY
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Bidder unless waived by the City in writing. Proper justification and back-up documentation shall be
required in order for the City to consider having these overruns waived.
C22. Pickup and Delivery
The Bidder shall provide free pickup and delivery of all equipment to be repaired at the Bidder’s
facility. If the equipment is unable to be transported to the Bidder’s facility, repairs shall be
performed at the specified City facility.
The Bidder shall pickup equipment for repair within 24 hours after receiving verbal notification by
the City Representative, including after normal/business hours, weekends and holidays.
Under emergency conditions the Bidder shall respond within 2 hours after receiving verbal
notification by the City Representative. The invoice for this emergency service should list the name
of the City representative that requested the emergency.
C23. Reports
The Bidder shall provide the City all reports for all services performed on motors and pumps
detailed herein. The reports shall include an evaluation of the overall condition of the pump or
motor and any other data needed to predict future repairs or replacement. Copies of reports shall
be returned with each repaired piece of equipment prior to payment for those repairs. Copies of
reports shall be submitted via electronic copies in PDF format. Measurements taken before repairs
and after repairs shall be included in the reports. Complete repair reports shall be submitted with
or prior to any invoice for the work performed.
The Bidder shall submit all necessary reports within the first 30 days of the contract for approval by
City of Miami Beach. The City of Miami Beach reserves the right to add or delete away as deemed
necessary for efficient operations and contract execution.
C24. Preventative Maintenance Plan
The Bidder shall provide vibr ation analysis of pumps a nd motors, thermal imaging and
inspection of drives, control panels, and annual prev entative maintenance , as described by
the pump, motor, and controls manufacturers for all vertic al and horizontal pumps that are not
submersible. A thorough report with eva luation findings and recommenda tions for each piece
of equipment will be provided. by the awarded bidder(s) at no additiona l cost to the City. This
service will be provided as sch eduled by the City’s Representative .
C25. Contractor's Personnel.
Contractor shall employ personnel competent to perform the work specified herein. The City
reserves the right to request the removal of the Contractor’s employee’s from performing
maintenance on the City's grounds where the employee’s performance or actions are obviously
detrimental to the program. Contractor’s personnel must wear photo identification at all times
Contractor Employee Criminal Background Check and ID Badging Requirements. It is a
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requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and
1012.465, Florida Statutes, requiring that only those contractor employees that have successfully
passed the background screening required by the referenc ed statutes and that meet the standards
established by the statutes be allowed access to any City location or prior to the provision of any
contract services. This requirement shall extend to all contractor representatives, agents or sub-
contractors performing duties under the contract. If a contractor’s employee is away from the job
for a period of 45 or more days, the City will require a new criminal background check. The
background screening will be conducted by The City of Miami Beach Human Resources
Department. Contractor will bear the cost, currently estimated at approximately $40.00 per
employee (subject to change from time to time), of acquiring the background screening required
under Section 1012.32, Florida Statutes, and any fee imposed by the Flor ida Department of Law
Enforcement to maintain the provided with respect to contractor and its personnel. The Parties
agree that the failure of Awardee to perform any of the duties described in this section shall
constitute a material breach of this solicitation and any resulting agreement for which the City
reserves the right to terminate immediately with no further responsibilities or duties to perform
under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and
employees of any liability in the form of physical or mental injury, death or property damage
resulting in Awardee’s failure to comply with the requirements of this section or Sections 1012.32
and 1012.465, Florida Statutes. All personnel furnished to the City of Miami Beach must be
uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the
Contractor’s name. Uniforms must be provided at the contractor’s expense, and may not be
charged to the employee or deducted from the employees’ paycheck, therefore reducing the hourly
pay rate to less than the living wage rate required by this solicitation
Upon successful completion of the required criminal background check, the City will issue ID
badges to each contractor employee at a nominal fee, currently $10.00 (subject to change from
time to time). Contractor agrees that no contractor employee shall be allowed on any City property
without a City issued ID badge worn at all times in a visible and easily readable location. The
transfer of ID badge from one employee to another is stric tly prohibited and shall be cause for all
contractor employees responsible for such action to be immediately removed from City property
and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID
badges will be provided after contract award.
Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s)
or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to
immediately notify the City upon becoming aware that one of its employees which were previously
certified as completing the background che ck is subsequently arrested or convicted of any
disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24
hours of being put on notice shall constitute a material breach of the Contract entitling the City to
terminate this Contract immediately.
All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by
the Successful Contractor will wear a uniform bearing the Contractor’s name. Uniforms must be
provided at the contractor’s expense, and may not be charged to the employee or deducted from
the employees’ paycheck, therefore reducing the hourly pay rate to less than the living wage rate
required by this solicitation
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C26. Work Completion.
The bidder shall remove all unusable materials and debris from the premises at the end of each
workday, and dispose of in an appropriate manner. Upon final completion, the bidder shall
thoroughly clean up all areas where work has been involved as mutually agreed with the
associated user department’s building manager/project manager.
C27. Locations
The following is a listing of all current sole site locations, number of pumps and Horse Power (HP).
Sewer Stations Location Qty. HP
S1 1051 Jefferson Av. 4 150
S2 35 Star Island 2 30
S2 35 Star Island 2 15
S4 231 S. Hibiscus Dr. 2 5
S5 195 Palm Av 2 5
S6 229 E. San Marino Dr. 2 10
S7 428 W. DiLido Dr. 2 10
S8 228 W. Rivo Alto Dr. 2 5
S10 28 Venetian Way 3 50
S11 1710 Washington Av. 3 125
S13 2270 Sunset Dr. 2 10
S14 2730 Sunset Dr. 2 10
S15 Pine Tree Dr. & W. 51st St. 2 60
S18 6590 Pine Tree Dr. 2 15
S19 6850 Indian Creek Dr. 2 75
S21 850 W. 71st St. 2 75
S22 Hagan St. on golf Course 2 30
S23 750 W. 75th St. 2 75
S24 8100 Hawthorne Av. 2 60
S27 5400 Collins Av. 2 125
S28B 300 28th St. 3 350
S28L 300 28th St. 3 200
S29B Indian Creek Dr. & 63rd St. 3 200
S29L Indian Creek Dr. & 63rd St. 3 125
S30 Terminal Island 1 30
S31 290 Washington Ave. 4 40
Water Stations
W1 451 Dade Boulevard 2 250
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W1 451 Dade Boulevard 1 125
W2 75th St. & Dickens Av. 2 250
W2 75th St. & Dickens Av. 1 125
W3 71st St & Fountain (Normandy) 2 250
W4 468 Alton Rd. 3 300
W5 Belle Isle NE side of Venetian Way 1 100
W7 Terminal Island 2 250
Storm Water Stations
SW1 Dade Blvd & Sunset Harbour 2 15
SW2 Sunset Harbour / 18th Street Marina 2 15
SW3 Purdy Ave / 20th St (Publix) 2 15
SW4 Bay Road at 14th Terrace 2 60
SW5 Belle Isle at Venetian Causeway 2 30
SW6 16th St at Street end West of Bay Rd 2 14
SW7 Lincoln Terrace street end West of Bay Rd 2 14
SW8 Dade Blvd at Prairie Ave 2 50
SW9 Michigan Ave at 47th Street 2 70
SW10 Jefferson Ave at 46th Street 2 70
SW11 Nautilus Drive at Nautilus Ct 2 70
SW12 Jefferson Ave and 44th Ct 2 70
SW13 Meridian Ave and 42nd St 2 70
SW14 Michigan Ave at Nautilus Dr 2 70
SW15 Lincoln Rd at Lenox Ave 2 15
SW16 South Point Dr at Washington Ave 2 45
SW17 Flamingo Dr at 24th Street 2 33.5
SW18 Pine Tree Dr at 28th St 2 33.5
SW19 Chase Ave at 34th St 2 33.5
SW20 West 37th St between Royal and Sheridan Ave 2 33.5
SW21 West 34th St between Sheridan & Pine Tree Dr 2 33.5
SW22 28th St at Prairie Ave 2 33.5
SW23 Hawthorne Ave at 86th St 2 81
Pump Station
1 1700 Purdy Ave
2 1800 Purdy Ave
2A 1800 Purdy Ave
3 20 Sunset Harbor Dr
4 1400 Bay Rd.
5 52 Venetian Way.
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6 1608 Bay Road Pump STN 2
7 1608 Bay Road Pump STN 1
8 2101 Prairie Ave.
9 4710 N. Michigan Ave
10 875 W 46 St
11 4565 Nautilus Drive
12 4445 N. Jefferson Ave
13 4220 N. Meridian Ave
14 4213 Nautilus Drive
15 1111 Lincoln Road
16 790 South Point Dr.
17 2380 Liberty Ave.
18 2687 Pine Tree Drive
19 3405 Chase Ave.
20 529 W. 37th Street
21 305 W. 34th Street
22 2796 Prairie Ave
23 8501 Hawthorne
24 W 23 Street & N. Bay Road
25 1480 10 Street (City)
26 1490 10 Street (FDOT)
27 1480 14th Street (City)
28 1470 14th Street (FDOT)
29 4300 Indian Creek Dr. (FDOT)
30 8103 Crespi Blvd
31 1223 6th Street (FDOT)
32 630 Alton Rd. (City)
33 1261 17th St.
34 465 E. Rivo Alto (N)
35 9 E. Rivo Alto (S)
36 840 Di Lido (S)
37 61 Di Lido (S)
38 435 E. San Marino (N)
39 8 E. San Marino (S)
40 180 Fountain st (Palm Island Bridge)
41 398 Palm Ave. (Palm West)
42 110 W Palm Hibiscus Island Midway
43 2299 Sunset Dr. (Sunset Island 3)
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44 1400 W. 21st St. (Sunset Island 4)
45 2100 Washington (Convention Center)
48 723 19th St. (Botanical garden)
C28. EQUIPMENT
Manufacturer Brand Names listing:
1. Fairbanks Morse
2. Flygt
3. Flowserve
4. ABS Pumps
5. KJI Hydro
6. Wilo Emu
*Please note that these brands and model numbers are an estimate. The City may add future
manufacturers in the foreseeable future*
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APPENDIX B
________________________________________________________________________
Special Conditions
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY
25
1. TERM OF CONTRACT. This contract shall remain in effect for three (3) years from date of contract
execution by the Mayor and City Clerk. The City of Miami Beach has the option to renew the contract at the
sole discretion of the City Manager for an additional two (2), one (1) year periods, on a year-to-year basis.
Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be from a month-to-
month basis only and shall not constitute an implied renewal of the contract. Said month to month extension
shall be upon the same terms of the contract and at the compensation and payment provided herein, and
shall not exceed six (6) months.
2. PRICES. All prices quoted in the bidder’s bid submittal shall remain firm and fixed, unless amended in
writing by the City.
2.1 COST ESCALATION. The living wage rate and health care benefits rate may, by Resolution of
the City Commission, be indexed annually for inflation using the Consumer Price Index for all
Urban Consumers (CPI-U) Miami-Ft. Lauderdale-West Palm Beach, issued by the U.S.
Department of Labor’s Bureau of Labor Statistics, in which case Contractor shall be required to pay
its employees such adjusted Living Wage rate under this Agreement. Notwithstanding the
preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect
not to index the living wage rate in any particular year, if it determines it would not be fiscally sound
to implement same (in a particular year).
3. PERFORMANCE BOND. Intentionally omitted.
4. WARRANTY REQUIREMENTS. In addition to all other warranties that may be supplied by the bidder, the
bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum
period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This
warranty requirement shall remain in force for the full period identified above; regardless of whether the
bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods
or services received from the bidder does not constitute a waiver of these warranty provisions. Correcting
Defects Covered under Warranty The bidder shall be responsible for promptly correcting any deficiency, at
no cost to the City, within seven (7) calendar days after the City notifies the bidder of such deficiency in
writing. If the bidder fails to honor the warranty and/or fails to correct or replace the defective work or items
within the period specified, the City may, at its discretion, notify the bidder, in writing, that the bidder may be
debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not
completed to the satisfaction of the City within seven (7) calendar days of receipt of the notice. If the bidder
fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in
default of its contract, and/or (b) procure the products or services from another bidder and charge the bidder
for any additional costs that are incurred by the City for this work or items; either through a credit
memorandum or through invoicing.
5. ADDITIONS/DELETIONS OF FACILITIES. Although this Solicitation identifies facilities to be serviced, it
is hereby agreed and understood that any facility may be added/deleted to/from this contract at the option of
the City. When an addition to the contract is required, successful bidder (s) under this contract shall be
invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for
similar services, the award(s) shall be made to the lowest responsible bidder(s) meeting specification in the
best interest of the City and a separate purchase order shall be issued by the City.
6. PARTS AND SUPPLIES COST. Bids for parts and supplies shall be submitted at the successful bidder’s
cost minus discount or plus a Percentage Mark-up (not to exceed 10%) for parts to City. Evidence of said
costs shall be submitted with invoice, for each repair, or service call. Proof of costs shall be printed,
ITB 2021-032-AY
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properly identified, and dated as to issuance and effectiveness.
7. FACILITY LOCATION. Materials will be delivered to the City of Miami Beach Public Works Operations
located at 451 Dade Blvd., Miami Beach, FL 33139 or if otherwise to be delivered to any of the City’s
locations upon receiving written request of the Public Works Operations Supervisor.
11. ROADMAP FOR PROJECTS AWARDED FOR EMERGENCY SERVICES. In lieu of routine repairs, the
project/contract manager may under emergency situations select a contractor in response for emergency
service. The Bidder, shall at their own expense, visit the site and prepare a lump sum detailed quotation
(inclusive of all labor, materials, and all other costs. Each quote prepared by the contractor shall include an
acceptable description of the nature, extent and character of the work required, as well as performance and
delivery schedules. In the alternative, project managers may require an itemized breakdown of the lump
sum amounts.
11.1 In determining the best contractor for the project, the following may be considered:
(1) The ability, capacity and sk ill of the bidder to perform the contract.
(2) Whether the bidder can perform the contract w ithin the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the bidder.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the b idder with laws and ordinances relating to
the contract.
11.2 Parts and Materials as a Pass-Thru Cost. For parts and materials ordered under this option,
vendors shall provide quotes or invoice, as determined by the Contract Manager, based on the cost of
parts and materials as a pass-thru cost. In determining cost of materials, the contracting officer may:
i. require the vendor to provide actual cost of parts and materials (e.g., contractor’s
invoice, MSRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice;
or
ii. may require the vendor to seek and document competition from its sources for the
required parts or materials; or
iii. may obtain any data are available from primary or other secondary sources and use
that data in determining a fair and reasonable price.
The cost of any ancillary third-party services that are provided by the vendor, with prior approval
of the Contract Manager, may be determined in the manner prescribed above
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APPENDIX C
________________________________________________________________________
Cost Proposal Form
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY
28
APPENDIX C
COST PROPOSAL FORM
Failure to submit Appendix C, Cost Proposal Form, in its entirety by the deadline established for the receipt of
proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix C) shall be completed mechanically. All corrections on the Cost Proposal Form (Appendix C) shall
be initialed.
BIDDER SHALL PROVIDE DOCUMENTATION PURSUANT TO SECTION 0300, BID SUBMITTAL
INSTRUCTIONS TAB 2 THAT THEY ARE AN APPROVED, CERTIFIED OR DESIGNATED AGENT,
DEALER, REPRESENTATIVE, OR DISTRIBUTOR OF OEM PRODUCTS FOR THE BRAND(S) OF THE
FOLLOWING MANUFACTURER(S) FOR WHICH IT HAS SUBMITTED A BID LISTED IN THE BIDDER’S
SUBMITTAL.
Cost Proposal Form continued on next page
ITB 2021-032-AY
29
GROUP 1
FAIRBANKS MORSE
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
1A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
1B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
1C Parts & Equipment for Repairs $60,000 % $ $
1D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 1A through1D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
1E Emergency Rate 50 HR $ $
1F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 1E & 1F): $
Total Group 1(1A through1F): $
ITB 2021-032-AY
30
GROUP 2
FLYGT
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
2A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
2B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
2C Parts & Equipment for Repairs $60,000 % $ $
2D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 2A through 2D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
2E Emergency Rate 50 HR $ $
2F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 2E & 2F): $
Total Group 2(2A through2F): $
ITB 2021-032-AY
31
GROUP 3
FLOWSERVE
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
3A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
3B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
3C Parts & Equipment for Repairs $60,000 % $ $
3D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 3A through 3D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
3E Emergency Rate 50 HR $ $
3F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 3E & 3F): $
Total Group 3(3A through 3F): $
ITB 2021-032-AY
32
GROUP 4
ABS PUMPS
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
4A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
4B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
4C Parts & Equipment for Repairs $60,000 % $ $
4D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 4A through 4D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
4E Emergency Rate 50 HR $ $
4F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 4E & 4F): $
Total Group 4(4A through4F): $
ITB 2021-032-AY
33
GROUP 5
KJI HYDRO
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
5A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
5B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
5C Parts & Equipment for Repairs $60,000 % $ $
5D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 5A through 5D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
5E Emergency Rate 50 HR $ $
5F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 5E & 5F): $
Total Group 5(5A through5F): $
ITB 2021-032-AY
34
GROUP 6
WILO-EMU
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
6A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
6B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
6C Parts & Equipment for Repairs $60,000 % $ $
6D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 6A through 6D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
6E Emergency Rate 50 HR $ $
6F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 6E & 6F): $
Total Group 6 (6A through6F): $
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative’s Signature:
ITB 2020-083-AY
35
APPENDIX D
________________________________________________________________________
Insurance Requirements
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY 36
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
The vendor shall maintain the below required insurance in effect prior to awarding the contract and
for the duration of the contract. The maintenance of proper insurance coverage is a material
element of the contract and failure to maintain or renew coverage may be treated as a material
breach of the contract, which could result in withholding of payments or termination of the contract.
A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida
Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be
exempt from this Statute, the Vendor and each employee shall hold the City harmless from any
injury incurred during performance of the Contract. The exempt Vendor shall also submit (i) a
written statement detailing the number of employees an d that they are not required to carry
Workers’ Compensation insurance and do not anticipate hiring any additional employees during
the term of this contract or (ii) a copy of a Certificate of Exemption.
B. Commercial General Liability Insurance on an occurrence basis, including products and
completed operations, property damage, bodily injury and personal & advertising injury with limits
no less than $1,000,000 per occurrence, and $2,000,000 general aggregate.
C. Automobile Liability Insurance covering any automobile, if vendor has no owned
automobiles, then coverage for hired and non-owned automobiles, with limit no less than
$1,000,000 combined per accident for bodily injury and property damage.
Additional Insured - City of Miami Beach must be included by endorsement as an additional
insured with respect to all liability policies (except Professional Liability and Workers’
Compensation) arising out of work or operations performed on behalf of the Vendor including
materials, parts, or equipment furnished in connection with such work or operations and
automobiles owned, leased, hired or borrowed in the form of an endorsement to the Vendor’s
insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall
not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance
Services.
Waiver of Subrogation – Vendor agrees to obtain any endorsement that may be necessary to
affect the waiver of subrogation on the coverages required. However, this provision applies
regardless of whether the City has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating
of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance
Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized
to do insurance business in the State of Florida.
ITB 2021-032-AY 37
Verification of Coverage – Vendor shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance language, effecting coverage required by this
contract. All certificates and endorsements are to be received and approved by the City before
work commences. However, failure to obtain the required documents prior to the work beginning
shall not waive the Vendor’s obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements, required by
these specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Services
P.O. Box 4668 – ECM #35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent,
EXIGIS, at:
Certificates-miamibeach@riskworks.com
Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage,
or other special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this
section or under any other section of this agreement.
ATTACHMENT C
SUNBIZ & PROPOSAL RESPONSE TO ITB
file:///miamibeach.gov/...BID_SUBMITTAL_QUESTIONNAIRE_W_O_LIVING_AND_EQUAL_BEN._--_FINAL_11.13.20_8674230.htm[5/11/2021 1:54:39 PM]
BID SUBMITTAL QUESTIONNAIRE
SECTION 1 – BID CERTIFICATION FORM
This document is a REQUIRED FORM that must be submitted fully completed and submitted.
Solicitation No:
2021-032-AY
Solicitation Title:
FOR ELECTRIC MOTOR REWIND PUMP REPAIRS &
MAINTENANCE
BIDDER’S NAME: TAW Miami Service Center
NO. OF YEARS IN BUSINESS: 100
NO. OF YEARS IN BUSINESS LOCALLY: 100 NO. OF EMPLOYEES: 500
OTHER NAME(S) BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS:
BIDDER PRIMARY ADDRESS (HEADQUARTERS): 9930 NW 89th Ave
CITY: Miami
STATE: FL
ZIP CODE: 33178
TELEPHONE NO.: 305-884-1717
TOLL FREE NO.:
FAX NO.: 305-884-8136
BIDDER LOCAL ADDRESS: 9930 NW 89TH AVE
CITY: Miami
STATE: Florida
ZIP CODE: 33178
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Jimmy Hidalgo
ACCOUNT REP TELEPHONE NO.: 305-926-5288
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL: jimmy.hidalgo@tawinc.com
FEDERAL TAX IDENTIFICATION NO.: 650516082
By virtue of submitting a bid, bidder agrees: a) to complete and unconditional acceptance of the terms and conditions of this
document, inclusive of this solicitation, all specifications, attachments, exhibits and appendices and the contents of any Addenda
released hereto; b) to be bound, at a minimum, to any and all specifications, terms and conditions contained herein or Addenda; c)
that the bidder has not divulged, discussed, or compared the proposal with other bidders and has not colluded with any other bidder or
party to any other bid; d) that bidder acknowledges that all information contained herein is part of the public domain as defined by the
State of Florida Sunshine and Public Records Laws; e) the bidder agrees if this bid is accepted, to execute an appropriate City of
Miami Beach document for the purpose of establishing a formal contractual relationship between the bidder and the City of Miami
Beach, Florida, for the performance of all requirements to which the bid pertains; and f) that all responses, data and information
contained in the bid submittal are true and accurate.
The individual named below affirms that s/he: is a principal of the applicant duly authorized to execute this questionnaire, and that the
contents of said document(s) are complete, true, and correct to the best of his/her knowledge and belief.
Name of Bidder’s Authorized Representative:
Jimmy Hidalgo
Title of Bidder ’s Authorized
Representative:
Senior Account Manager
file:///miamibeach.gov/...BID_SUBMITTAL_QUESTIONNAIRE_W_O_LIVING_AND_EQUAL_BEN._--_FINAL_11.13.20_8674230.htm[5/11/2021 1:54:39 PM]
SECTION 2 - ACKNOWLEDGEMENT OF ADDENDUM
After issuance of solicitation, the City may release one or more addendum to the solicitation, which may
provide additional information to bidders or alter solicitation requirements. The City will strive to reach every
bidder having received solicitation through the City’s e-procurement system. However, bidders are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This
Acknowledgement of Addendum section certifies that the bidder has received all addendum released by the
City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in
proposal disqualification.
Enter Initial to
Confirm
Receipt
Enter Initial to
Confirm
Receipt
Enter Initial to
Confirm Receipt
JH Addendum 1 Addendum 6 Addendum 11
JH Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
SECTION 3 - CONFLICT OF INTEREST
All bidders must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,
parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all bidders must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%)
percent or more in the bidder entity or any of its affiliates.
YES NO
If yes, please disclose the name(s):
FIRST AND LAST NAME OCCUPATION
1
2
3
4
5
6
SECTION 4 - FINANCIAL CAPACITY
When requested by the City, each bidder shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report (SQR) directly to the City. No proposal will be considered without receipt, by the City, of
the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of
the bidder. The bidder shall request the SQR report from D&B at:
https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeId=11696
Bidders are responsible for the accuracy of the information contained in its SQR. It is highly
recommended that each bidder review the information contained in its SQR for accuracy prior to
submittal to the City and as early as possible in the solicitation process. For assistance with any
portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495.
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At time of request, bidder shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to
the City, with bid or within three (3) days of request.
SECTION 5 - MORATORIUM ON TRAVEL TO AND THE PURCHASE OF GOODS OR SERVICES FROM
NORTH CAROLINA AND MISSISSIPPI
Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the
states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North
Carolina and Mississippi. Bidder shall agree that no travel shall occur on behalf of the City to North Carolina
or Mississippi, nor shall any product or services it provides to the City be sourced from these states.
By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Resolution 2016-29375
https://www.miamibeachfl.gov/wp-content/uploads/2017/11/2016-29375-Resolution-Vendor-Moratorium-for-
Services-Sources-from-North-Carolina-Mississippi-1.pdf
file:///miamibeach.gov/...BID_SUBMITTAL_QUESTIONNAIRE_W_O_LIVING_AND_EQUAL_BEN._--_FINAL_11.13.20_8674230.htm[5/11/2021 1:54:39 PM]
SECTION 6 - REFERENCES AND PAST PERFORMANCE
Project No.2021-032-AY
Project Title FOR ELECTRIC MOTOR REWIND PUMP REPAIRS &
MAINTENANCE
Bidder shall submit at least three (3) references for whom the bidder has completed work similar in size and
nature as the work referenced in solicitation.
Reference No.1
Firm Name: South Florida Water Management District
Contact Individual Name and Title: Butch Dias
Address: 9901 NW 58the ST. Miami, FL 33178
Telephone: 561-248-2453
Contact’s Email: adias@sfwmd.gov
Narrative on Scope of Services Provided:
Multiple Pump and Motor Repairs.
Reference No.2
Firm Name: City of Miami Public Works
Contact Individual Name and Title: Elyrosa Estevez
Address: 444 SW 2nda Ave Miami, FL 33130
Telephone: 305-416-1200
Contact’s Email: eestevez@miamigov.com
Narrative on Scope of Services Provided:
Removal of Pumps and motors, complete rebuild of pumps and motors, Installation and align.
Project amount: $1,525,000
Reference No.3
Firm Name: Miami Dade WASD
Contact Individual Name and Title: Susan Turner - Procurement
Address: 3071 SW 38th Ave Miami, FL 33146
Telephone: 786-552-8254
file:///miamibeach.gov/...BID_SUBMITTAL_QUESTIONNAIRE_W_O_LIVING_AND_EQUAL_BEN._--_FINAL_11.13.20_8674230.htm[5/11/2021 1:54:39 PM]
Contact’s Email: susan.turner@miamidade.gov
Narrative on Scope of Services Provided:
Miami Dade Water and Sewer Contract Bid 6819-5/17-5
Pump and Motor Repair
file:///miamibeach.gov/...BID_SUBMITTAL_QUESTIONNAIRE_W_O_LIVING_AND_EQUAL_BEN._--_FINAL_11.13.20_8674230.htm[5/11/2021 1:54:39 PM]
Additional Reference
Firm Name:
Contact Individual Name and Title:
Address:
Telephone:
Contact’s Email:
Narrative on Scope of Services Provided:
SECTION 7 - STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions are available at https://www.miamibeachfl.gov/city-
hall/procurement/standard-terms-and-conditions/ By virtue of submitting a bid, bidder attests that they have
read and understand the applicable Standard Terms and Conditions as indicated in the solicitation.
Project No.2021-032-AY
Project Title FOR ELECTRIC MOTOR REWIND PUMP REPAIRS &
MAINTENANCE
SECTION 8 - VENDOR CAMPAIGN CONTRIBUTIONS
Bidders are expected to be or become familiar with, the City’s Campaign Finance Reform laws, as codified in
Sections 2-487 through 2-490 of the City Code
https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?
nodeId=SPAGEOR_CH2AD_ARTVIISTCO_DIV5CAFIRE
Bidders shall be solely responsible for ensuring that all applicable provisions of the City’s Campaign Finance
Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including
disqualification of their bid submittal, in the event of such non-compliance.
Are there any individuals or entities (including your sub-consultants) with a controlling financial interest which
have contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
YES NO
If yes, list name (first and last name) of individuals, occupation, amount and date:
First and Last Name Contributor Occupation Amount Date of
Contribution
1
2
3
4
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5
6
7
8
9
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SECTION 9 – SUSPENSION, DEBARMENT, OR CONTRACT CANCELLATION
Has bidder ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-
performance by any public sector agency?
YES NO
If answer to above is “YES,” bidder shall submit a statement detailing the reasons that led to action(s):
SECTION 10 - BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION FORM
APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned Contractor certifies, to the best of his or her knowledge, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,
U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
The undersigned Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq.,
apply to this certification and disclosure, if any.
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By virtue of submitting bid, bidder certifies or affirms its compliance with the Byrd Anti-Lobbying Amendment
Certification.
Name of Bidder’s Authorized Representative:
Jimmy Hidalgo
Title of Bidder ’s Authorized
Representative:
Senior Account Manager
file:///miamibeach.gov/...BID_SUBMITTAL_QUESTIONNAIRE_W_O_LIVING_AND_EQUAL_BEN._--_FINAL_11.13.20_8674230.htm[5/11/2021 1:54:39 PM]
SECTION 11 –SUSPENSION AND DEBARMENT CERTIFICATION
The Contractor acknowledges that:
(1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is
required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2
C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a
requirement to comply with these regulations in any lower tier covered transaction it enters into.
(3) This certification is a material representation of fact relied upon by the City. If it is later determined that the
Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies
available to the City, the Federal Government may pursue available remedies, including but not limited to suspension
and/or debarment.
(4) The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further
agrees to include a provision requiring such compliance in its lower tier covered transactions.”
By virtue of submitting bid, bidder certifies or affirms its compliance with the Suspension and Debarment
Certification.
Name of Bidder’s Authorized Representative:
Jimmy Hidalgo
Title of Bidder ’s Authorized
Representative:
Senior Account Manager
ITB 2021-032-AY
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED ..............................................................................................................
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS ..........................................
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT ..............................................................
APPENDICES:
APPENDIX A SPECIFICATIONS
APPENDIX B SPECIAL CONDITIONS
APPENDIX C COST PROPOSAL FORM
APPENDIX D INSURANCE REQUIREMENTS
ITB 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
ITB 2021-032-AY
2
SECTION 0100 INSTRUCTIONS TO BIDDERS
1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the “City”),
as the means for prospective Bidders to submit their qualifications, propose d scopes of work and
cost proposals (the “bid”) to the City for the City’s consideration as an o ption in achieving the
required scope of services and requirements as noted herein. All documents released in
connection with this solicitation, including all appendixes and addenda, whether included herein or
released under separate cover, comprise the so licitation, and are complementary to one another
and together establish the complete terms, conditions and obligations of the Bidders and,
subsequently, the successful Bidders(s) (the “contractor[s]”) if this ITB results in an award.
The City utilizes BidSync (www.bidsync.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any
prospective Bidder who has received this ITB by any means other than through BidSync must
register immediately with BidSync to assure it receives any addendum issued to this ITB. Failure
to receive an addendum may result in disqualification of proposal submitted.
2. PURPOSE. The purpose of this bid is to establish a contr act, by means of sealed bids, with
qualified firm(s) for the repair, replacement, and preventive maintenance of various types of electric
motors and pumps, on an as needed basis, in accordance with the terms, conditions and
specifications contained in this Invitation to Bid (ITB). The services to be provided include but are
not exclusive to the rewinding of stators and rotors, replacements of bearings and seals, complete
motor repair, rewinding of transformers, machining, pump rebuilds/overhauls, preventative
maintenance, thermal imaging, vibration analysis, crane service and additional field services, as
required.
On April 11, 2016 the City issued Invitation to Bid (ITB) 2016-048-MT for Electric Motor Rewind
Pump Repairs and Maintenance. June 2016, the Mayor and City Commission awarded contracts to
the lowest bidder for the services and the existing contract is scheduled to expire in the coming
year.
The City of Miami Beach estimates the annual budget for this project to be $905,000.00.
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
ITB Issued January 14, 2021
Pre-Bid Meeting January 21, 2021 @ 10 AM
Dial-in Instructions:
Dial the Telephone Number: +1
786-636-1480
Enter the Meeting Number: 998
893 881 and then press the
pound (#) key
Deadline for Receipt of Questions January 26, 2021 @ 5:00PM ET
ITB 2021-032-AY
3
Responses Due February 10, 2021 @ 3:00PM
ET
Tentative Commission Approval Authorizing
Award March, 2021
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be
submitted to the Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Arju Yudasto, CPPB 305-673-7000, ext. 26695 ArjuYudasto@miamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via e -mail at:
RafaelGranado@miamibeachfl.gov; or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for
clarification must be received no later than ten (10) calendar days prior to the date proposals are
due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all
prospective Bidders in the form of an addendum.
5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid
meeting or site visit(s) may be scheduled. Atten dance for the pre-bid meeting shall be via
telephone and recommended as a source of information but is not mandatory.
6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by
prospective Bidders are not binding on the City and will be without legal effect, including any
information received at pre-bid meeting or site visit(s). Only questions answered by written
addenda will be binding and may supersede terms noted in this solicitation. Addendum will be
released through BidSync.
7. BIDDER’S RESPONSIBILITY. Before submitting a response, each bidder shall be solely
responsible for making any and all investigations, evaluations, and examinations, as it deems
necessary, to ascertain all conditions and requirements affecting the full performance of the
contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations,
investigations, and examinations, will not relieve the bidder from any obligation to comply with
every detail and with all provisions and requirements of the contract, and will not be accepted as a
basis for any subsequent claim whatsoever for any monetary consideration on the part of the
bidder.
8. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations
once advertised and until an award recommendation has been forwarded to the City Commission
by the City Manager are under the “Cone of Silence.” The Cone of Silence ordinance is available
at http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida. Any
communication or inquiry in reference to this solicitation with any City employee or City official is
strictly prohibited with the of exception communications with the Procurement Director, or his/her
administrative staff responsible for administering the procurement process for this solicitation
providing said communication is limited to matters of process or procedure regarding the
solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at
ITB 2021-032-AY
4
rafaelgranado@miamibeachfl.gov.
9. METHOD OF AWARD. Following the review of bids and application of vendor preferences, th e
lowest responsive, responsible bidder(s) meeting all terms, conditions, an d specifications of the
ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as
deemed in the best interest of the City, to the City Mana ger for his consideration. After considering
the staff recommendation for award, the City Manager shall exercise his due diligence and
recommend to the Mayor and City Commission the bid that the City Manager deems to be in the
best interest of the City. The City Commission shall consider the City Manager’s
recommendation(s) and, may approve or reject the City Manager’s recommendation(s). The City
Commission may also reject all bids received. In determining the lowest and best bidder, and in
addition to price, Section 2-369 of the City Code provides that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay
or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the
bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances
relating to the Contract.
10. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or
higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive,
responsible bidder (primary), followed by the second lowest, responsive, responsible bidder
(secondary), and continuing with other responsive, respons ible bidders in order of next best cost.
The City will endeavor to utilize vendors in order of award. However, the City may utilize other
vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any
contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of
reason.
Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is no n-
exclusive, and the City may, at its sole and absolute discretion, award similar services or work to
other firms under contract with the City (either as a co-primary contractor, or as secondary or
tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services
shall be authorized under this Agreement, except at City’s sole discretion. Contractor shall have
no entitlement to perform any services hereunder, or to be compensated for any Services, unless
set forth in a written Purchase Order.
11. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095,
Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland
Security’s E-Verify system to verify the employment eligibility of all new employees hired by the
Contractor during the term of the Contract and shall expressly require any subcontractors
performing work or providing services pursuant to the Contract to likewise utilize the U.S.
Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the Contract term.
ITB 2021-032-AY
5
ITB 2021-032-AY
6
SECTION 0200 GENERAL CONDITIONS
1. TERMS & CONDITIONS – By virtue of submitting a bid in response to this solicitation, proposer
agrees to be bound by and in compliance with the Terms and Conditions for Services (dated April
13, 2020), as well as those for Grants and Federal Requirements (dated 8.20.20) incorporated
herein, which may be found at the following link:
https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/
ITB 2021-032-AY
7
SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT
1. ELECTRONIC RESPONSES ONLY. Electronic responses to this ITB are to be submitted
through BidSync until the date and time as indicated in this document. It is the sole
responsibility of the Bidder to ensure its bid reaches BidSync before the Solicitation closing
date and time. There is no cost to the Bidder to submit a bid in response to a City of Miami Beach
solicitation via BidSync. Electronic bid submissions may require the uploading of electronic
attachments. The submission of attachments containing embedded documents or proprietary file
extensions is prohibited. All documents should be attached as separate files (bid format indicated
below). All bids received and time stamped through BidSync, prior to the bid submittal deadline
shall be accepted as timely submitted. Bids will be opened promptly at the time and date specified.
Hard copy bids or bids received electronically, either through email or facsimile, submitted prior to
or after the deadline for receipt of bids are not acceptable and will be rejected. Late bids cannot be
submitted, bidders are cautioned to plan sufficiently. The City will in no way be responsible for
delays caused by technical difficulty or caused by any other occurrence.
A Bidder may submit a modified bid to replace all or any portion of a previously submitted bid up
until the bid due date and time. The City will only consider the latest version of the bid.
2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a
determination of non-responsiveness. Non-responsive bids will not be considered.
1. Bid Submittal Questionnaire (submitted electronically).
2. Cost Proposal Form (Appendix B)
3. OMITTED OR ADDITIONAL INFORMATION. The City reserves the right to request any
documentation omitted, with exception of the Cost Proposal Form (Appendix B), Bid
Submittal Questionnaire (submitted electronically), and Bid Bond (if applicable). Bid
Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, bid submittal questionnaire, or Bid Bond (if applicable) completed as required and fully
executed shall be deemed non-responsive. Bidder must submit any omitted documentation within
three (3) business days upon request from the City, or the bid may be deemed non-responsive.
Non-responsive bid packages will receive no further consideration.
4. ELECTRONIC BID FORMAT. In order to maintain comparability, facilitate the review process
and assist the Evaluation Committee in review of bids, it is strongly recommended that bids be
organized and tabbed in accordance with the tabs, and sections as specified below. The electronic
submittal should be tabbed as enumerated below and contain a table of contents with page
references. The electronic bid shall be submitted through the “Line Items” attachment tab in
BidSync.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 – Cost Proposal Form (Appendix B). The Cost Proposal Form (Appendix B) shall
be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil
shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be
initialed.
ITB 2021-032-AY
8
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER
INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT
IN BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER
CONSIDERED.
• TAB 2 Documentation indicating compliance with Minimum Eligibility Requirements.
• Tab 3 Additional Information.
o Employees. Bidder shall provide a list of employees that will be involved in performing
the work under this award, including years of experience, qualifications and any
certifications received. In addition, any certifications from the manufacturer. Throughout
the term of the award, the City reserves the right to request, and subsequently receive a
replacement, for any person(s) that is deemed to be unqualified. Please include for each
employee listed the following information: 1) Employee Name, 2) Employee’s Title, 3)
Address, 4) Telephone, 5) Employee’s Email, 7) Copy of Employee’s certifications.
o Equipment. Bidder shall provide a list of equipment that is to be used in the execution of
the work detailed herein. This list shall include the capabilities and any other relevant
technical data of the equipment that is listed. This information shall be sufficient for the
City to determine the suitability of the equipment to accomplish the work described
herein. The City reserves the right to inspect the Bidder's place of business to ensure
adequacy in these aforementioned items prior to the start of the award resulting f rom this
specification.
o Safety Training. Bidder shall provide documentation that details an established in-house
safety training program or procedures for employees who will be involved in the
performing of the work described herein. This list shall include type of training, operating
procedures, and proof of bidder’s compliance with above mentioned safety training with
certifications received.
Balance of Page Intentionally Left Blank
ITB 2021-032-AY
9
APPENDIX A
________________________________________________________________________
Specifications
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY
10
C1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation
are listed below. Bidder shall submit the required submittal(s) documenting compliance with each
minimum requirement. Bidders that fail to comply with minimum requirements shall be deemed
non-responsive and shall not have its bid considered.
1. Bidder shall provide documentation they are an approved, certified or designated agent,
dealer, representative, or distributor of OEM products for the brand(s) of the manufacturer
for which it has submitted a bid listed in the bidder’s submittal.
Submittal Requirements: Proof may be in the form of:
a) Current letters from the manufacturer, on the manufacturer’s letterhead, designating the
bidder as a manufacturer, agent, dealer, representative or distributor of the OEM products
listed in the bidder’s submittal. The letters shall be dated within six (6) months of the bid
submittal and it shall be signed by an authorized manufacturer’s representative. OR
b) A copy of the signed agreement between the manufacturer and the bidder designating
the bidder as an agent, dealer, represen tative or distributor of the OEM products listed in
the bidder’s submittal. OR
c) Reference to the manufacturer’s internet website, where the manufacturer clearly lists
the bidder as an agent, dealer, representative or distributor of the OEM products listed in
the bidder’s submittal
C2. Statement of Work Required.
The purpose of this bid is to establish a contract, by means of sealed bids with a qualified
supplier(s) for the repair, replacement, and preventative maintenance of various types of electric
motors and pumps repair and maintenance, on an as needed basis, for the City ’s Public Works
Department. The services include but are not exclusive to the rewinding of stators and rotor,
replacements of bearings and seals, complete motor repair, rewinding of transformers, machining,
pump rebuilds / overhauls, preventative maintenance, thermal imaging, vibrations analysis, crane
service and additional field services, as required.
C3. Specifications
A. These services are specific to the City of Miami Beach and will cover pumps, motors,
drives, etc., for the City’s drinking water, sanitary, and storm water pumping stations
currently operational and any future facilities / equipment that may fall under the City’s
responsibilities to operate and maintain.
B. The City will typically remove and replace equipment for the initial repair. If requested by
the City, the contractor shall remove and/or reinstall any motors or pumps, including all
electrical, control, and mechanical connections, at the appropriate hourly labor rate plus
crane rate, if necessary.
C. The City will be responsible to electrically and mechanically isolate the equipment for safe
removal or installation, unless, the Bidder is directed otherwise under non-typical needs
that constitutes the City’s best interest for their stakeholders.
D. The Bidder shall, at the City's request, perform precision alignment on repaired motors ,
ITB 2021-032-AY
11
pumps, and/or shafts at the City's treatment plant or pump stations at the appropriate
hourly labor rate.
E. The Bidder shall have a crane capable of lifting, removing, and installing all types of
motors and pumps (including submersible pumps) up to 350HP.
F. The Bidder will be responsible for all costs related to the removal and replacement of
equipment related to rework required due to faulty repair by the Bidder.
G. The Bidder shall provide a spreadsheet reporting the repair status of each outstanding job
along with an estimated completion date weekly to the designated City’s Contract
Administrator or designee.
H. The Bidder shall provide assigned personnel assigned by the contractor to provide the
following duties to the City in order to insure direct and efficien t management of this
contract:
a. Project / Contract Management
b. Administrative accounts payable / receivable
c. Engineering / technical support
d. Service coordinator(s) (including emergency and after hour’s needs)
For the above categories, the contractor will provide name, telephone (office &
mobile), and email address of the person responsible to insure efficient
communications. Any changes once person is designated must be immediately
provided in writing to City of Miami Beach within 24 hours.
C4. Schedule
A. All work to be performed on-site shall be done between the REGULAR hours of 7:30 AM to
4:00 PM, Monday through Friday.
B. The City’s Representative shall provide the Bidder written approval of the repair work and
schedule before work shall commence. The bidder will not be compensated for any work
that has not received prior written approval. The bidder shall follow the normal work
schedule time detailed above unless prior approval by the City Representative is given to
proceed otherwise.
C5. Emergency Service
A. The Bidder shall provide emergency repair service on a 24 hours, 7 days a week, basis
including holidays when requested by the City’s Representative.
B. The Bidder shall communicate by verbal contact in response to the City’s Representative's
request for emergency services within two (2) hours from notification by the City
Representative. Bidder shall have a service truck or delivery/pickup truck on site within two
(2) hours of notification.
C. Compensation for emergency service shall be at the bid hourly rate, as specified on the
Bid Response Page.
D. All emergency work shall receive prior written approval from the City’s Representative
before work is performed.
E. ALL WORK SHALL BE COMPLETED IN ACCORDANCE WITH FEMA REGULATIONS
AND APPLICABLE ENVIRONMENTAL REQUIREMENTS.
ITB 2021-032-AY
12
C6. Repair Electric Motors General
A. Bidder shall disassemble motor and clean all components.
B. Bidder shall inspect electric motors for hot spots, core lamination loss, and assessment of
the core's condition to determine if repair of the electric motor is needed.
C. Bidder shall conduct core test stator for shorted lamination before rewinding. The City
Representative will require both a Core Loss Test and Core Test.
D. Bidder shall overhaul the components, rewind, repair and/or replace any assembl ies
including:
a. Rotor and Stator
b. Shaft and Collector Rings
c. Bearings
d. Surge Test as specified
e. Dynamically balance the rotating assemblies shall meet standard of ISO 1940
Balance Grade G 2.5.
f. Test overhauled motors under maximum design load conditions to assure proper
operations.
E. Bidder shall paint or coat all external surfaces to match existing color and specific coating.
F. Bidder’s work, materials and work methods shall conform with the latest NEMA standards.
G. Bidder’s work and materials shall be NEMA approved Class F or higher unless otherwise
requested.
H. The bidder shall repair all electric motors in accordance with the manufacturer’s technical
data (including tolerances, calibrations, and specifications) and industry standards.
C7. Recondition Electric Motor General
A. Upon receipt of the motor, and if winding failure is not evident, the insulation of the stator
resistance shall be read using a megger. If the insulation resistance reading permits, the
motor shall be run on full rated voltage. Minimum acceptable insulation resistance readings
are one mega ohm per 1000 volts of rated voltage, but never less than one mega ohm.
B. While the motor is running, a visual examination shall be made for hot or noisy bearings
and excessive vibration or other unusual conditions. After the motor has been
disassembled, the rotor shall be tested for open circuits. In the event the stator winding
has failed, the rotor shall be tested on a "growler".
C. Micrometer measurements shall be taken on mechanical parts to ensure proper fit.
Measurements shall include, but not limited to, bearing housings, seal housings and
shafts, and all shall meet OEM specifications.
D. The bidder shall test the rotor for short lamination using a core test device. If the old stator
windings have not failed, a surge comparison test and a DC HI potential test is required to
test for; turn to turn for shorts; coil to coil for shorts; phase to phase for shorts; phase to
ground for insulation resistance; Dielectrically strength of windings.
E. All of the above information shall be recorded on a shop record and retained in a
permanent file. This record shall include a description of failure and the probable cause of
failure. Copies will be returned with each repaired piece of equipment prior to payment for
those repairs. Electronic copies are required in PDF format. Measurements taken before
and after repairs will be included in reports.
F. All rotors shall be balanced to meet ISO 1940 BALANCE GRADE G 2.5 standards.
ITB 2021-032-AY
13
G. Squirrel Case Rotors shall be visually inspected, tested for open bars, steam cleaned, and
baked.
H. Slip Ring Rotor (Wound Rotors). The same procedure as used on a squirrel cage rotor
shall be followed. In addition, the open circuit voltage between rings shall be read and
recorded.
I. Rotating Fields. The same procedure as used on a squirrel cage rotor shall be followed.
In addition, the fields shall receive an AC and a DC drop-check test and the readings
recorded. Drop-check voltage reading will be recorded for each coil and the coils will be
numbered. A surge comparison and DC bipotential test may be used to determine the
condition of the rotating field.
J. Bearings Ball and roller bearings shall always be replaced with equivalent or superior
bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to
original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken,
Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami
Beach, Public Works, Water & Sewer Superintendent before being installe d.
K. Shafts and End Bells All bearing surfaces shall meet Original Equipment Manufacturer
(OEM) specifications. When out of limits, shafts and end bells shall be repaired using pre-
approved methods. All grills shall be unbroken and secure in the frame.
C8. Miscellaneous
A. All defective items such as feet, lift rings, fans, fan covers, etc., shall be repaired and put in
first class condition.
B. All bearings used shall be flushed thoroughly, sealed, and packed with grease prior to final
assembly.
C. Bidder must provide a written detailed description (make/manufacturer) of the type of
bearing(s) utilized for each repair. Any change in type or style of bearing will require written
pre-approval from the City of Miami Beach, Public Works Operations, Contract
Administrator, electronic versions are acceptable.
D. All O-Rings exposed through dismantling of equipment shall be replaced with new O-
Rings. The use of silicone or similar type caulking is not acceptable.
C9. Rewind Electric Motor
Rewind shall include all work as defined in Section 9, Repair Electric Motor General.
A. Winding Removal and Core Preparation
a. Old windings shall be removed by using either a "Vapor-Phase" solvent system or
a controlled temperature burn-out oven. In either case, the method must allow
removal of the winding without the use of any excessive heat, which might warp
the stator frame.
b. Upon removal of the winding and insulation, the core shall be tested for shorts in
laminations (core test) and inspected for cleanliness and absence of burrs, sharp
edges and damaged iron.
c. In the event that the slots are not clean, the iron shall be sand blasted. Any
damages core iron shall be removed or individually treated to return the core to its
ITB 2021-032-AY
14
original laminated condition. The iron and frame shall be in first class condition
before the rewinding procedure begins.
B. Winding Materials. All materials used in rewinding shall be guaranteed to be capable of a
specified minimum temperature class. Data of the original material fabricator shall be
available to substantiate the temperature class of each material used.
C10. Winding Procedure
A. Coils shall be machine wound, with all wires individually tensioned to obtain uniformity and
freedom from "crossovers". Proper form shapes shall be used to give adequate end room
clearance and prevent "buried" coils. All connections, jumpers and leads shall be laced
down in a neat, secure manner with adequate clearance from the end bells.
B. Random Wound Stators "U" shape wedges shall be used. In the event the coils are loose
after the "U" wedge is installed, additional material shall be driven either in the bottom of
the slot, between the top and bottom coils, or under the wedge to render the coils firm and
tight. In some cases, it may be necessary to apply fillers in all three locations.
C. Random Wound Rotors Maximum attention shall be given to installing the winding in a
secure manner. The winding shall not be twisted or skewed while banding.
D. Form Wound Stators. The coils shall be spread properly so that the "side angles" are
parallel to the slots and do not cause any "cutting in" due to non-parallelism. The coils shall
have a secure and firm fit in the slots. All coils shall be securely tied to all surge and end
rings. All group jumpers, connections and leads shall be securely laced. All wedges shall
be fabricated to a "drive" fit and the proper amount of filler shall be installed with the coils
to prevent any "up and down" movements.
E. Rotating Fields. The bottom collar shall be ground to the shape of the pole piece and
spider rim. All amortisseur windings shall be sandblasted and visually examined for any
evidence of cracking, mechanical damage or open connections. Any spots in the
amortisseur winding found bad will be brazed before the winding is started. No phosphor
bronze solder or brazing rod will be used on electrical connections. During final assembly,
the mechanical joints shall be inspected for proper alignment and tightness. All electrical
joints between coils shall be brazed, taped and epoxy coated.
F. Completed Winding Varnishing The varnish shall be of the semi-rigid, high build type,
capable of 155 degrees Celsius (Class F) operation or 180 degrees Celsius (Class H)
operation as appropriate. A minimum of three (3) dips and bakes shall be scheduled to
ensure a good coating. The baking shall be done in a temperature controlled, forced
ventilation oven to give the best and most uniform cure. A rapid process system may be
used with prior approval from the City. The City may elect to order a Vacuum Pressure
Impregnated (VPI) sealing process versus the varnishing process specified herein. Bidder
must be able to perform VPI on motors up to 5000 series frame at the bidder’s facility.
G. Reassembly All finished machine surfaces shall be cleaned of all varnish and foreign
materials. The bore of the stator laminations and the periphery of the rotor laminations
shall be cleaned of all varnish and foreign materials. All rings shall be turned and polished
as necessary or specified. All brush holders will be cleaned of corrosion and foreign
material.
ITB 2021-032-AY
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C11. Subcontracting
Subcontracting this work will not be allowed without prior written approval from City’s Contract
Administrator or designee.
C12. Final Testing
A. The insulation resistance shall be measured again with a megger.
B. The motor shall receive an AC high potential test as follows:
C. New windings -twice rated voltage, plus 1000 volts.
D. Old windings - rated voltage plus 25% unless specified differently
E. A surge comparison tester shall be used to test the windings for reverse coil, shorted
turns, reverse phase, open circuit, short between phases, ground fault, etc.
F. The motor shall be run on rated voltage and the following items observed and recorded
and must meet OEM specifications or current industry standards approved by the City of
Miami Beach Public Works Department.
• No load current for each phase.
• Noise and/or endplay
• Bearing noise
• J Vibration
• Bearing temperature
• No load speed.
G. In addition, drop-check and insulation test shall be performed and recorded. Copies of
these final test results will be provided to the City upon request.
H. Bidder shall possess equipment and the ability to test (unloaded) any 480 volt or 4160
volt motor.
I. Painting, Coating, Finishes, and Identification The equipment shall be hand cleaned,
removing all old paint and foreign materials, and painted/ coated. Final coating shall be
same color and coating as it was received. Exposed finished parts, such as shafts, shall
be treated to prevent corrosion. Any design changes, such as horsepow er re-rating,
speed, etc., shall be shown as new nameplate dat a. Nameplates, which are missing or
are not eligible, shall be replaced with a new nameplate giving as much information as
possible.
C13. Explosion Proof Motors
All explosion proof motors will be repaired only by facilities which are U.L. approved to perform
these repairs. The Bidder shall provide three (3) qualified U.L. approved repair facilities for
approval by the City of Miami Beach.
C14. Pumps General
A. The Bidder shall repair pumps in accordance with the manufacturer’s technical data
(including tolerances, calibrations and specifications) and industry standards.
ITB 2021-032-AY
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B. All impellers, volutes, bearing housings will be properly inspected and returned to specified
tolerances to insure “like new” conditions are maintained through lifecycle and operation.
C. All replacement parts or materials shall meet or exceed the manufacturer's specifications
and, when possible, shall be OEM parts and materials
D. All work, materials, and work methods performed on submersible pumps shall conform to
the latest NEMA Standards.
E. Bidder shall have all equipment and manpower needed to remove and install pumps
requiring repair or that have been repaired.
F. All O-Rings exposed through dismantling of equipment shall be replaced with new O-rings.
Use of silicon or similar type caulking is not acceptable.
G. All pump repairs shall include applicable electric motor repair as outlined in Section 9
Electric Motors
H. Bidder shall be able to electrically run and test any pump up to 500 hp.
I. Bearings Ball and roller bearings shall always be replaced with equivalent or superior
bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to
original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken,
Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami
Beach (CMB) Representative before being installed.
C15. Service Requirements (Submersible Pump) General
A. Disassemble and clean all components.
B. Overhaul the components repairing and replacing defective assemblies or parts as
required.
C. Dynamic balance shall meet ISO 1940 Balance Grade G 2.5 specifications.
D. Machining is required to meet OEM specifications. Methods used to restore OEM fits shall
be pre-approved by City of Miami Beach, in writing (electronic is acceptable).
E. Paint or coat all external surfaces to match existing color and specific coating.
C16. Recondition Submersible Pump
Includes all applicable specifications in Section 9, REPAIR ELECTRIC MOTORS GENERAL, of
these specifications.
C17. Rewind Submersible Pump
Includes all applicable specifications in Section 9, REPAIR ELECTRIC MOTORS GENERAL, of
these specifications.
C18. Drywell, Split Case, & Vertical Turbine Pump
A. Disassemble and clean all components.
B. Overhaul the components repairing and replacing defective assemblies or parts as
required.
C. Dynamic balance shall meet ISO 1940 BALANCE GRADE G 2.5 specifications.
ITB 2021-032-AY
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D. Machining as required shall meet OEM specifications. Methods used to restore OEM fits
shall be pre-approved by City of Miami Beach in writing (electronic is acceptable).
E. Paint or coat all external surfaces to match existing color and specific coating.
C19. Repairs
A. The pricing for the repair work of this Award shall be lump sum. However, if deemed
necessary, the City shall allow additional work to exceed the normal eight hour day
including weekends and holidays. In this case, the Bidder shall be compensated at the
overtime rate that is included on its Bid Response Page. ****rewrite ask for bidder to
provide lump sum, but list hourly rate based on number of hours, and price for parts***
B. All overtime work shall receive prior written approval from the City before work is
performed.
C. The Bidder shall commence repairs on equipment within ten (10) hours from pickup by the
Bidder or delivery to the Bidder’s facility by the City. This time frame applies to all
equipment other than those specified as emergency repairs, which shall commence upon
receipt.
D. Routine repairs, as designated by the City’s Representative, to electric motors shall be
completed within five (5) business working days from pickup by the Bidder or delivery to
the Bidder’s facility by the City’s Representative.
E. Electric motors less than 100 HP shall be completed within 24 hours from pickup by the
Bidder to the Bidder's facility.
F. Electric motors greater than 100 HP shall be completed within 48 hours from pickup by the
Bidder or arrival to specified City facility.
C20. Record Keeping Requirements
The successful bidder(s) must provide and maintain logs of all equipment repaired and or rebuilt
site and shall provide a detailed month ly report summary of repairs, rebuilts, inspections, tests,
diagnostics and new equipment and dollar amount associated with such. This log and report shall
be provided to the City of Miami Beach, Public Works Operations Division, Contract Administrator.
The detailed report summary shall include at a minimum the following information:
1. Pump Station Facility Name & Address
2. Equipment Type / Type of Motor
3. Serial or Tag #
4. Date Serviced, Tested, and Inspected
5. Diagnostic:
6. Remarks to include dollar amount (e.g. repairs or parts replaced)
7. Purchase Order Reference No.
C21. Inspection and Evaluation
The Bidder shall inspect and evaluate each piece of equipment after disassembly to determine if
the unit can be economically repaired. Inspections and evaluations must be completed within 24
hours of delivery or pick up to insure quick and timely service. Inspections, evaluations, quotes,
lead times, etc., are to be provided in writing within 36 hours of delivery or pick up. All costs
overruns from the original repair estimate given by the Bidder to the City shall be absorbed by the
ITB 2021-032-AY
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Bidder unless waived by the City in writing. Proper justification and back-up documentation shall be
required in order for the City to consider having these overruns waived.
C22. Pickup and Delivery
The Bidder shall provide free pickup and delivery of all equipment to be repaired at the Bidder’s
facility. If the equipment is unable to be transported to the Bidder’s facility, repairs shall be
performed at the specified City facility.
The Bidder shall pickup equipment for repair within 24 hours after receiving verbal notification by
the City Representative, including after normal/business hours, weekends and holidays.
Under emergency conditions the Bidder shall respond within 2 hours after receiving verbal
notification by the City Representative. The invoice for this emergency service should list the name
of the City representative that requested the emergency.
C23. Reports
The Bidder shall provide the City all reports for all services performed on motors and pumps
detailed herein. The reports shall include an evaluation of the overall condition of the pump or
motor and any other data needed to predict future repairs or replacement. Copies of reports shall
be returned with each repaired piece of equipment prior to payment for those repairs. Copies of
reports shall be submitted via electronic copies in PDF format. Measurements taken before repairs
and after repairs shall be included in the reports. Complete repair reports shall be submitted with
or prior to any invoice for the work performed.
The Bidder shall submit all necessary reports within the first 30 days of the contract for approval by
City of Miami Beach. The City of Miami Beach reserves the right to add or delete away as deemed
necessary for efficient operations and contract execution.
C24. Preventative Maintenance Plan
The Bidder shall provide vibr ation analysis of pumps a nd motors, thermal imaging and
inspection of drives, control panels, and annual prev entative maintenance , as described by
the pump, motor, and controls manufacturers for all vertic al and horizontal pumps that are not
submersible. A thorough report with eva luation findings and recommenda tions for each piece
of equipment will be provided. by the awarded bidder(s) at no additiona l cost to the City. This
service will be provided as sch eduled by the City’s Representative .
C25. Contractor's Personnel.
Contractor shall employ personnel competent to perform the work specified herein. The City
reserves the right to request the removal of the Contractor’s employee’s from performing
maintenance on the City's grounds where the employee’s performance or actions are obviously
detrimental to the program. Contractor’s personnel must wear photo identification at all times
Contractor Employee Criminal Background Check and ID Badging Requirements. It is a
ITB 2021-032-AY
19
requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and
1012.465, Florida Statutes, requiring that only those contractor employees that have successfully
passed the background screening required by the referenc ed statutes and that meet the standards
established by the statutes be allowed access to any City location or prior to the provision of any
contract services. This requirement shall extend to all contractor representatives, agents or sub-
contractors performing duties under the contract. If a contractor’s employee is away from the job
for a period of 45 or more days, the City will require a new criminal background check. The
background screening will be conducted by The City of Miami Beach Human Resources
Department. Contractor will bear the cost, currently estimated at approximately $40.00 per
employee (subject to change from time to time), of acquiring the background screening required
under Section 1012.32, Florida Statutes, and any fee imposed by the Flor ida Department of Law
Enforcement to maintain the provided with respect to contractor and its personnel. The Parties
agree that the failure of Awardee to perform any of the duties described in this section shall
constitute a material breach of this solicitation and any resulting agreement for which the City
reserves the right to terminate immediately with no further responsibilities or duties to perform
under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and
employees of any liability in the form of physical or mental injury, death or property damage
resulting in Awardee’s failure to comply with the requirements of this section or Sections 1012.32
and 1012.465, Florida Statutes. All personnel furnished to the City of Miami Beach must be
uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the
Contractor’s name. Uniforms must be provided at the contractor’s expense, and may not be
charged to the employee or deducted from the employees’ paycheck, therefore reducing the hourly
pay rate to less than the living wage rate required by this solicitation
Upon successful completion of the required criminal background check, the City will issue ID
badges to each contractor employee at a nominal fee, currently $10.00 (subject to change from
time to time). Contractor agrees that no contractor employee shall be allowed on any City property
without a City issued ID badge worn at all times in a visible and easily readable location. The
transfer of ID badge from one employee to another is stric tly prohibited and shall be cause for all
contractor employees responsible for such action to be immediately removed from City property
and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID
badges will be provided after contract award.
Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s)
or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to
immediately notify the City upon becoming aware that one of its employees which were previously
certified as completing the background che ck is subsequently arrested or convicted of any
disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24
hours of being put on notice shall constitute a material breach of the Contract entitling the City to
terminate this Contract immediately.
All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by
the Successful Contractor will wear a uniform bearing the Contractor’s name. Uniforms must be
provided at the contractor’s expense, and may not be charged to the employee or deducted from
the employees’ paycheck, therefore reducing the hourly pay rate to less than the living wage rate
required by this solicitation
ITB 2021-032-AY
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C26. Work Completion.
The bidder shall remove all unusable materials and debris from the premises at the end of each
workday, and dispose of in an appropriate manner. Upon final completion, the bidder shall
thoroughly clean up all areas where work has been involved as mutually agreed with the
associated user department’s building manager/project manager.
C27. Locations
The following is a listing of all current sole site locations, number of pumps and Horse Power (HP).
Sewer Stations Location Qty. HP
S1 1051 Jefferson Av. 4 150
S2 35 Star Island 2 30
S2 35 Star Island 2 15
S4 231 S. Hibiscus Dr. 2 5
S5 195 Palm Av 2 5
S6 229 E. San Marino Dr. 2 10
S7 428 W. DiLido Dr. 2 10
S8 228 W. Rivo Alto Dr. 2 5
S10 28 Venetian Way 3 50
S11 1710 Washington Av. 3 125
S13 2270 Sunset Dr. 2 10
S14 2730 Sunset Dr. 2 10
S15 Pine Tree Dr. & W. 51st St. 2 60
S18 6590 Pine Tree Dr. 2 15
S19 6850 Indian Creek Dr. 2 75
S21 850 W. 71st St. 2 75
S22 Hagan St. on golf Course 2 30
S23 750 W. 75th St. 2 75
S24 8100 Hawthorne Av. 2 60
S27 5400 Collins Av. 2 125
S28B 300 28th St. 3 350
S28L 300 28th St. 3 200
S29B Indian Creek Dr. & 63rd St. 3 200
S29L Indian Creek Dr. & 63rd St. 3 125
S30 Terminal Island 1 30
S31 290 Washington Ave. 4 40
Water Stations
W1 451 Dade Boulevard 2 250
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W1 451 Dade Boulevard 1 125
W2 75th St. & Dickens Av. 2 250
W2 75th St. & Dickens Av. 1 125
W3 71st St & Fountain (Normandy) 2 250
W4 468 Alton Rd. 3 300
W5 Belle Isle NE side of Venetian Way 1 100
W7 Terminal Island 2 250
Storm Water Stations
SW1 Dade Blvd & Sunset Harbour 2 15
SW2 Sunset Harbour / 18th Street Marina 2 15
SW3 Purdy Ave / 20th St (Publix) 2 15
SW4 Bay Road at 14th Terrace 2 60
SW5 Belle Isle at Venetian Causeway 2 30
SW6 16th St at Street end West of Bay Rd 2 14
SW7 Lincoln Terrace street end West of Bay Rd 2 14
SW8 Dade Blvd at Prairie Ave 2 50
SW9 Michigan Ave at 47th Street 2 70
SW10 Jefferson Ave at 46th Street 2 70
SW11 Nautilus Drive at Nautilus Ct 2 70
SW12 Jefferson Ave and 44th Ct 2 70
SW13 Meridian Ave and 42nd St 2 70
SW14 Michigan Ave at Nautilus Dr 2 70
SW15 Lincoln Rd at Lenox Ave 2 15
SW16 South Point Dr at Washington Ave 2 45
SW17 Flamingo Dr at 24th Street 2 33.5
SW18 Pine Tree Dr at 28th St 2 33.5
SW19 Chase Ave at 34th St 2 33.5
SW20 West 37th St between Royal and Sheridan Ave 2 33.5
SW21 West 34th St between Sheridan & Pine Tree Dr 2 33.5
SW22 28th St at Prairie Ave 2 33.5
SW23 Hawthorne Ave at 86th St 2 81
Pump Station
1 1700 Purdy Ave
2 1800 Purdy Ave
2A 1800 Purdy Ave
3 20 Sunset Harbor Dr
4 1400 Bay Rd.
5 52 Venetian Way.
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6 1608 Bay Road Pump STN 2
7 1608 Bay Road Pump STN 1
8 2101 Prairie Ave.
9 4710 N. Michigan Ave
10 875 W 46 St
11 4565 Nautilus Drive
12 4445 N. Jefferson Ave
13 4220 N. Meridian Ave
14 4213 Nautilus Drive
15 1111 Lincoln Road
16 790 South Point Dr.
17 2380 Liberty Ave.
18 2687 Pine Tree Drive
19 3405 Chase Ave.
20 529 W. 37th Street
21 305 W. 34th Street
22 2796 Prairie Ave
23 8501 Hawthorne
24 W 23 Street & N. Bay Road
25 1480 10 Street (City)
26 1490 10 Street (FDOT)
27 1480 14th Street (City)
28 1470 14th Street (FDOT)
29 4300 Indian Creek Dr. (FDOT)
30 8103 Crespi Blvd
31 1223 6th Street (FDOT)
32 630 Alton Rd. (City)
33 1261 17th St.
34 465 E. Rivo Alto (N)
35 9 E. Rivo Alto (S)
36 840 Di Lido (S)
37 61 Di Lido (S)
38 435 E. San Marino (N)
39 8 E. San Marino (S)
40 180 Fountain st (Palm Island Bridge)
41 398 Palm Ave. (Palm West)
42 110 W Palm Hibiscus Island Midway
43 2299 Sunset Dr. (Sunset Island 3)
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44 1400 W. 21st St. (Sunset Island 4)
45 2100 Washington (Convention Center)
48 723 19th St. (Botanical garden)
C28. EQUIPMENT
Manufacturer Brand Names listing:
1. Fairbanks Morse
2. Flygt
3. Flowserve
4. ABS Pumps
5. KJI Hydro
6. Wilo Emu
*Please note that these brands and model numbers are an estimate. The City may add future
manufacturers in the foreseeable future*
ITB 2020-083-AY
24
APPENDIX B
________________________________________________________________________
Special Conditions
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY
25
1. TERM OF CONTRACT. This contract shall remain in effect for three (3) years from date of contract
execution by the Mayor and City Clerk. The City of Miami Beach has the option to renew the contract at the
sole discretion of the City Manager for an additional two (2), one (1) year periods, on a year-to-year basis.
Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be from a month-to-
month basis only and shall not constitute an implied renewal of the contract. Said month to month extension
shall be upon the same terms of the contract and at the compensation and payment provided herein, and
shall not exceed six (6) months.
2. PRICES. All prices quoted in the bidder’s bid submittal shall remain firm and fixed, unless amended in
writing by the City.
2.1 COST ESCALATION. The living wage rate and health care benefits rate may, by Resolution of
the City Commission, be indexed annually for inflation using the Consumer Price Index for all
Urban Consumers (CPI-U) Miami-Ft. Lauderdale-West Palm Beach, issued by the U.S.
Department of Labor’s Bureau of Labor Statistics, in which case Contractor shall be required to pay
its employees such adjusted Living Wage rate under this Agreement. Notwithstanding the
preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect
not to index the living wage rate in any particular year, if it determines it would not be fiscally sound
to implement same (in a particular year).
3. PERFORMANCE BOND. Intentionally omitted.
4. WARRANTY REQUIREMENTS. In addition to all other warranties that may be supplied by the bidder, the
bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum
period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This
warranty requirement shall remain in force for the full period identified above; regardless of whether the
bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods
or services received from the bidder does not constitute a waiver of these warranty provisions. Correcting
Defects Covered under Warranty The bidder shall be responsible for promptly correcting any deficiency, at
no cost to the City, within seven (7) calendar days after the City notifies the bidder of such deficiency in
writing. If the bidder fails to honor the warranty and/or fails to correct or replace the defective work or items
within the period specified, the City may, at its discretion, notify the bidder, in writing, that the bidder may be
debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not
completed to the satisfaction of the City within seven (7) calendar days of receipt of the notice. If the bidder
fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in
default of its contract, and/or (b) procure the products or services from another bidder and charge the bidder
for any additional costs that are incurred by the City for this work or items; either through a credit
memorandum or through invoicing.
5. ADDITIONS/DELETIONS OF FACILITIES. Although this Solicitation identifies facilities to be serviced, it
is hereby agreed and understood that any facility may be added/deleted to/from this contract at the option of
the City. When an addition to the contract is required, successful bidder (s) under this contract shall be
invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for
similar services, the award(s) shall be made to the lowest responsible bidder(s) meeting specification in the
best interest of the City and a separate purchase order shall be issued by the City.
6. PARTS AND SUPPLIES COST. Bids for parts and supplies shall be submitted at the successful bidder’s
cost minus discount or plus a Percentage Mark-up (not to exceed 10%) for parts to City. Evidence of said
costs shall be submitted with invoice, for each repair, or service call. Proof of costs shall be printed,
ITB 2021-032-AY
26
properly identified, and dated as to issuance and effectiveness.
7. FACILITY LOCATION. Materials will be delivered to the City of Miami Beach Public Works Operations
located at 451 Dade Blvd., Miami Beach, FL 33139 or if otherwise to be delivered to any of the City’s
locations upon receiving written request of the Public Works Operations Supervisor.
11. ROADMAP FOR PROJECTS AWARDED FOR EMERGENCY SERVICES. In lieu of routine repairs, the
project/contract manager may under emergency situations select a contractor in response for emergency
service. The Bidder, shall at their own expense, visit the site and prepare a lump sum detailed quotation
(inclusive of all labor, materials, and all other costs. Each quote prepared by the contractor shall include an
acceptable description of the nature, extent and character of the work required, as well as performance and
delivery schedules. In the alternative, project managers may require an itemized breakdown of the lump
sum amounts.
11.1 In determining the best contractor for the project, the following may be considered:
(1) The ability, capacity and sk ill of the bidder to perform the contract.
(2) Whether the bidder can perform the contract w ithin the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the bidder.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the b idder with laws and ordinances relating to
the contract.
11.2 Parts and Materials as a Pass-Thru Cost. For parts and materials ordered under this option,
vendors shall provide quotes or invoice, as determined by the Contract Manager, based on the cost of
parts and materials as a pass-thru cost. In determining cost of materials, the contracting officer may:
i. require the vendor to provide actual cost of parts and materials (e.g., contractor’s
invoice, MSRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice;
or
ii. may require the vendor to seek and document competition from its sources for the
required parts or materials; or
iii. may obtain any data are available from primary or other secondary sources and use
that data in determining a fair and reasonable price.
The cost of any ancillary third-party services that are provided by the vendor, with prior approval
of the Contract Manager, may be determined in the manner prescribed above
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APPENDIX C
________________________________________________________________________
Cost Proposal Form
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY
28
APPENDIX C
COST PROPOSAL FORM
Failure to submit Appendix C, Cost Proposal Form, in its entirety by the deadline established for the receipt of
proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix C) shall be completed mechanically. All corrections on the Cost Proposal Form (Appendix C) shall
be initialed.
BIDDER SHALL PROVIDE DOCUMENTATION PURSUANT TO SECTION 0300, BID SUBMITTAL
INSTRUCTIONS TAB 2 THAT THEY ARE AN APPROVED, CERTIFIED OR DESIGNATED AGENT,
DEALER, REPRESENTATIVE, OR DISTRIBUTOR OF OEM PRODUCTS FOR THE BRAND(S) OF THE
FOLLOWING MANUFACTURER(S) FOR WHICH IT HAS SUBMITTED A BID LISTED IN THE BIDDER’S
SUBMITTAL.
Cost Proposal Form continued on next page
ITB 2021-032-AY
29
GROUP 1
FAIRBANKS MORSE
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
1A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
1B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
1C Parts & Equipment for Repairs $60,000 % $ $
1D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 1A through1D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
1E Emergency Rate 50 HR $ $
1F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 1E & 1F): $
Total Group 1(1A through1F): $
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30
GROUP 2
FLYGT
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
2A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
2B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
2C Parts & Equipment for Repairs $60,000 % $ $
2D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 2A through 2D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
2E Emergency Rate 50 HR $ $
2F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 2E & 2F): $
Total Group 2(2A through2F): $
ITB 2021-032-AY
31
GROUP 3
FLOWSERVE
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
3A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
3B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
3C Parts & Equipment for Repairs $60,000 % $ $
3D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 3A through 3D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
3E Emergency Rate 50 HR $ $
3F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 3E & 3F): $
Total Group 3(3A through 3F): $
ITB 2021-032-AY
32
GROUP 4
ABS PUMPS
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
4A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
4B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
4C Parts & Equipment for Repairs $60,000 % $ $
4D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 4A through 4D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
4E Emergency Rate 50 HR $ $
4F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 4E & 4F): $
Total Group 4(4A through4F): $
ITB 2021-032-AY
33
GROUP 5
KJI HYDRO
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
5A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
5B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
5C Parts & Equipment for Repairs $60,000 % $ $
5D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 5A through 5D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
5E Emergency Rate 50 HR $ $
5F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 5E & 5F): $
Total Group 5(5A through5F): $
ITB 2021-032-AY
34
GROUP 6
WILO-EMU
REPAIRS
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
6A Hourly Rate - Regular (7:30 AM to
4:00 PM, Monday through Friday) 500 HR $ $
6B Hourly Rate - Non Regular (after
4:00 PM, Monday through Friday) 100 HR $ $
PARTS AND EQUIPMENT
Group
Item Parts & Equipment
(A)
Estimated
Annual
Gross Costs
(B)
Percentage
discount
or mark-up
(C)
Cost of percentage
discount or mark-
up
(A x B = C)
State
Whether
the %
Listed is
a
Discount
or Mark-
up
(D)
Net Cost If Discount Is
offered
( A – C = D)
Or
Net Cost If Markup is
offered
( A + C = D)
6C Parts & Equipment for Repairs $60,000 % $ $
6D Balance of Line (All other parts
and equipment) $25,000 % $ $
Sub- total for Repairs, Parts & Equipment (Items 6A through 6D): $
EMERGENCY SERVICES
Group
Item Hourly Rate
(A)
Estimated
Annual
Service
Hours
Unit of
Measure
(B)
Unit Cost
(C)
Total
( A x B = C)
6E Emergency Rate 50 HR $ $
6F Materials provided as a Pass-thru $60,000 $
Sub- total Parts & Equipment (Items 6E & 6F): $
Total Group 6 (6A through6F): $
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative’s Signature:
ITB 2020-083-AY
35
APPENDIX D
________________________________________________________________________
Insurance Requirements
________________________________________________________________________
ITB NO. 2021-032-AY
FOR ELECTRIC MOTOR REWIND PUMP
REPAIRS & MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2021-032-AY 36
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
The vendor shall maintain the below required insurance in effect prior to awarding the contract and
for the duration of the contract. The maintenance of proper insurance coverage is a material
element of the contract and failure to maintain or renew coverage may be treated as a material
breach of the contract, which could result in withholding of payments or termination of the contract.
A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida
Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be
exempt from this Statute, the Vendor and each employee shall hold the City harmless from any
injury incurred during performance of the Contract. The exempt Vendor shall also submit (i) a
written statement detailing the number of employees an d that they are not required to carry
Workers’ Compensation insurance and do not anticipate hiring any additional employees during
the term of this contract or (ii) a copy of a Certificate of Exemption.
B. Commercial General Liability Insurance on an occurrence basis, including products and
completed operations, property damage, bodily injury and personal & advertising injury with limits
no less than $1,000,000 per occurrence, and $2,000,000 general aggregate.
C. Automobile Liability Insurance covering any automobile, if vendor has no owned
automobiles, then coverage for hired and non-owned automobiles, with limit no less than
$1,000,000 combined per accident for bodily injury and property damage.
Additional Insured - City of Miami Beach must be included by endorsement as an additional
insured with respect to all liability policies (except Professional Liability and Workers’
Compensation) arising out of work or operations performed on behalf of the Vendor including
materials, parts, or equipment furnished in connection with such work or operations and
automobiles owned, leased, hired or borrowed in the form of an endorsement to the Vendor’s
insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall
not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance
Services.
Waiver of Subrogation – Vendor agrees to obtain any endorsement that may be necessary to
affect the waiver of subrogation on the coverages required. However, this provision applies
regardless of whether the City has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating
of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance
Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized
to do insurance business in the State of Florida.
ITB 2021-032-AY 37
Verification of Coverage – Vendor shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance language, effecting coverage required by this
contract. All certificates and endorsements are to be received and approved by the City before
work commences. However, failure to obtain the required documents prior to the work beginning
shall not waive the Vendor’s obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements, required by
these specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Services
P.O. Box 4668 – ECM #35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent,
EXIGIS, at:
Certificates-miamibeach@riskworks.com
Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage,
or other special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this
section or under any other section of this agreement.