21-094-01 Franmar Corporation Executed Award LetterCONTRACT NO. 21-094-01
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490, Fax: 786-394-4235
SENT VIA E-MAIL TO: booking@franmarbus.com
July 16, 2021
Fran Martinelli
Franmar Corporation
19301 SW 108 Avenue
Miami, FL 33157
Phone: 305-878-4912
RE: NOTICE OF AWARD OF CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO.
2021-094-AY FOR BUS TRANSPORTATION SERVICES
Dear Mr. Martinelli:
On April 13, 2021 Franmar Corporation (the “Contractor”) submitted to the City of Miami Beach,
Florida (the “City”) a bid in response to the above-referenced ITB. The ITB stipulates, pursuant
to Section 0200, Sub-Section 16, Binding Contract, that the approval of the City Manager’s
recommendation by the Mayor and City Commission shall constitute a binding Contract between
the City and the awarded bidder.
Accordingly, this letter shall serve as official notice from the City that the Mayor and Commission,
at its June 23, 2021 meeting, approved the City Manager’s recommendation pursuant to the ITB,
to award a contract to Franmar Corporation for bus transportation services. It is important to note
that no services may be performed until such time as insurance has been received pursuant to
the ITB and the City has issued a Purchase Order.
If you have any questions regarding this letter of notification of award, you may contact Valerie
Velez, Contract Analyst, Procurement Department, at valerievelez@miamibeachfl.gov or at 305-
673-7490 ext. 26905. Otherwise, all other questions should be addressed to the Contract
Manager for this contract, Vianca Peron-Sellan, Parks & Recreation Department, at
viancaperon-sellan@miamibeachfl.gov or 305-673-7730 ext. 26876.
Sincerely,
Alex Denis
Director Procurement Department
AD/ME/VV
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
1. GENERAL DISCLAIMERS.
a. The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Bids made pursuant to this solicitation, or in making any award, or in failing or refusing to make
any award pursuant to such Bids, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an
award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before
or after receiving bids, may accept or reject bids, and may accept bids which deviate from the solicitation, as it deems appropriate and in its
best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Bids in response
to this solicitation.
b. The information contained herein is provided solely for the convenience of prospective Bidders. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's
own risk. Bidders should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the
City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or
representation is made by the City or its agents that any Bid conforming to these requirements will be selected for consideration, negotiation,
or approval.
c. Bidders are hereby advised that this solicitation is subject to the following ordinances/resolutions (if applicable), which may be found on the
City Of Miami Beach website: https://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/
•CONE OF SILENCE –SECTION 2-486
•PROTEST PROCEDURES –CODE SECTION 2-371
•DEBARMENT PROCEEDINGS –SECTIONS 2-397 THROUGH 2-485.3
•LOBBYIST REGISTRATION AND DISCLOSURE OF FEES – SECTIONS 2-481 THROUGH 2-406
•CAMPAIGN CONTRIBUTIONS BY VENDORS – SECTION 2-487
•CAMPAIGN CONTRIBUTIONS – SECTION 2-488
•EQUAL BENEFITS FOR DOMESTIC PARTNERS – SECTION 2-373
•LIVING WAGE REQUIREMENT – SECTIONS 2-407 THROUGH 2-410
•FALSE CLAIMS ORDINANCE – SECTION 70-300
•ACCEPTANCE OF GIFTS, FAVORS & SERVICES – SECTION 2-449
2. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes
may not submit a bid on a contract to provide any services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit a bid on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
3. COMPLIANCE WITH THE CITY’S LOBBYIST LAWS. This solicitation is subject to, and all bidders are expected to be or become familiar
with, all City lobbyist laws. Bidders shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to
any and all sanctions, as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-compliance.
4. DEBARMENT ORDINANCE: This solicitation is subject to, and all bidders are expected to be or become familiar with, the City’s Debarment
Ordinance as codified in Sections 2-397 through 2-406 of the City Code.
5. COMPLIANCE WITH THE CITY’S CAMPAIGN FINANCE REFORM LAWS. This solicitation is subject to, and all bidders are expected to be
or become familiar with, the City’s Campaign Finance Reform laws, as codified in Sections 2 -487 through 2-490 of the City Code. Bidders shall
be solely responsible for ensuring that all applicable provisions of the City’s Campaign Finance Reform laws are complied with, and shall be
subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance.
6. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-37379, the bidder shall adopt a Code of Business Ethics ("Code") and
submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shal l, at a minimum,
require the bidder, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and
ethics provision of the City of Miami Beach and Miami Dade County.
7. AMERICANS WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign language interpreters (five
(5) days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call
the Public Works Department, at 305-673- 7000, Extension 2984.
8. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective bidders through
BidSync.
9. PROTESTS. Any protest concerning the specifications or award of this solicitation shall be in accordance with City Code Section 2-371.
Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred.
10. JOINT VENTURES / SINGLE PURPOSE ENTITY. Joint Ventures are not allowed. Bids shall be submitted only by the prime contractor. Bids
may, however, identify other sub-contractors or sub-consultants to the prime Bidder who may serve as team members.
11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give a preference to a responsive
and responsible Bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business
enterprise, and which is within five percent (5%) of the lowest responsive, responsible bidder, by providing such bidder an opportunity of providing
said contractual services for the lowest responsive bid amount (or in this solicitation, the highest bid amount). Whenever, as a result of the
foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an solicitation or oral or written request for quotation, and
such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the serv ice-
disabled veteran business enterprise.
12. AGREEMENT BY BIDDERS. Any individual that submits a bid in response to this solicitation agrees that any action taken by the City in
response to bids made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Bids, or
in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award, shall b e without any liability or
obligation on the part of the City.
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this solicitation; postpone or
cancel, at any time, this solicitation process; or waive any irregularities in this solicitation, or in any responses received as a result of this
solicitation.
Reasonable efforts will be made to either award the bidder the contract or reject all bids within one-hundred twenty (120) calendar days after Bid
opening date. In accordance with Section 47 below, a bidder may withdraw its bid after expiration of one hundred twenty (120) calendar days
from the date of bid opening, by delivering written notice of withdrawal to the Procurement Department.
13. COSTS INCURRED BY BIDDERS. All expenses involved with the preparation and submission of Bids, or any work performed in connection
therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the bidder, and shall not be reimbursed by the City.
14. OCCUPATIONAL HEALTH AND SAFETY. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, an d
the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply w ith this condition
shall be borne solely by the bidder.
15. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
16. MISTAKES. Bidders are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions
pertaining to the services relative to this solicitation. Failure to do so will be at the Bidder's risk and may result in the Bid being non-responsive.
17. PAYMENT. Payment will be made by the City after the services have been received, inspected, and found to comply with contract
specifications, free of damage or defect, and are properly invoiced.
18. PATENTS & ROYALTIES. Bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees,
contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copy righted, patented, or
unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach,
Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without
exception, that the Bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the
work.
19. DEFAULT. Failure or refusal of the successful Bidder to execute a contract following approval of such contract by the City Commission, or
untimely withdrawal of a bid response before such award is made and approved, may result in a claim for damages by the City, and may be
grounds for removing the Bidder from the City’s vendor list.
20. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all
applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the bidder with/of applicable
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
laws will in no way be a cause for relief from responsibility. Bidder agrees that the work and services provided shall be provided by employees
that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish
to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and
regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required
by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall
constitute a material breach of this contract.
21. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence.
22. NON-DISCRIMINATION. The bidder certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive
Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color,
religion, sex or national origin. In accordance with the City’s Human Rights Ordinance, codified in Chapter 62 of the City Code, bidder shall
prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual ori entation, disability, marital
and familial status, age, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, and pol itical affiliation.
23. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the Bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods as described in this solicitation.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity,
equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions
of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully-equipped and well-established company in line
with the best business practices in the industry, and as determined by the City.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including
past performance (experience), in making an award that is in the best interest of the City.
F. The City may require bidder to show proof that it has been designated as authorized representatives of a manufacturer or supplier, which
is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the
quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the
source of supply and the information contained in the bidder’s bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's
record of performance to ensure that the bidder is continuing to comply with contractual obligations as prescribed in this bid. Irrespective
of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement
termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and
organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency
required under this subsection.
24. ASSIGNMENT. The successful Bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of
its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written
consent of the City.
25. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required to complete
the work and shall comply with all applicable laws.
26. OPTIONAL CONTRACT USAGE. When the successful Bidder is in agreement, other units of government or non-profit agencies may
participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency.
27. VOLUME OF WORK. To the extent applicable, it is the intent of the City to purchase the services specifically listed in this solicitation.
However, the City reserves the right to purchase any services awarded from State or other governmental contracts, or on an as -needed basis
through the City’s spot market purchase provisions.
28. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The bidder’s bid in response to the solicitation.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the
City shall be final and binding on all parties.
29. INDEMNIFICATION. The Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from
any and all liability, losses or damages, including attorney’s fees and costs of defense, which the City or its officers, employees, agents or
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of the agreement by the Bidder or its employees, agents, servants, partners, principals or subcontractors. The
Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature
in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may be
incurred thereon. The Bidder expressly understands and agrees that any insurance protection required by any agreement with the City or
otherwise provided by the Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers,
employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of
this Agreement.
30. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all bids including, without limitation, any and all information and
documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1
of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids,
whichever is earlier. Additionally, Bidder agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the servic es;
(b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a
cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records t hat are exempt or
confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the Bidder upon termination of the contract
and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records
stored electronically must be provided to the public agency in a format that is compatible with the information technology sy stems of the public
agency.
31. OBSERVANCE OF LAWS. Bidders are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances,
codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in an y manner, may affect
the scope of services and/or project contemplated by this solicitation (including, without limitation, the Americans with Disabilities Act, Title VII of
the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Bidder will
in no way relieve it from responsibility for compliance.
32. CONFLICT OF INTEREST. All bidders must disclose, in their Bid, the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all bidders must disclose the name of any City
employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the bidder entity or any of its affiliates.
33. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted Bid
up until the Bid due date and time. Modifications received after the bid due date and time will not be considered. Bids shall be irrevocable until
contract award unless withdrawn in writing prior to the bid due date, or after expiration of 180 calendar days from the opening of Bids without a
contract award. Letters of withdrawal received after the Bid due date and before said expiration date, and letters of withdrawal received after
contract award will not be considered.
34. EXCEPTIONS TO SOLICITATION. Bidders must clearly indicate any exceptions they wish to take to any of the terms in the solicitation, and
outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated , in writing, in the bid
submittal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions
and alternatives are rejected, the City shall require the bidder to comply with the particular term and/or condition of the solicitation to which bidder
took exception to (as said term and/or condition was originally set forth in the solicitation and any exhibits or Addenda thereto).
35. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the City, for the purpose of influencing consideration of this Bid. Pursuant to Sec. 2-449 of the City Code, no officer or
employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his officia l
duties.
36. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from bidders at any time during the solicitation
process, unless otherwise noted herein.
37. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a Bidder's history of citations and/or violations of environmental
regulations in investigating a Bidder's responsibility, and further reserves the right to declare a Bidder not responsible if the history of violations
warrants such determination in the opinion of the City. Bidder shall submit with its proposal, a complete history of all citations and/or violations,
notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Bidder that there
are no citations or violations. Bidder shall notify the City immediately of notice of any citation or violation which bidder may receive after the
proposal opening date and during the time of performance of any contract awarded to it.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
38. RELATIONSHIP TO THE CITY. It is the intent of the City, and Bidder’s hereby acknowledge and agree, that the successful Bidder is considered to
be an independent contractor, and that neither the Bidder, nor the Bidder’s employees, agents, and/or contractors, shall, under any circumstances, be
considered employees or agents of the City.
39. INSPECTOR GENERAL AUDIT RIGHTS
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which
may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City
programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witness es,
administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project is on time, within budget and in conformance with the contract
documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review
operations, activities, performance and procurement process including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the Contractor, its officers, agents and employees, lobbyists, City staff and elected officials to
ensure compliance with the Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the
City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector
General.
C. Upon ten (10) days written notice to the Contractor, the Contractor shall make all requested records and documents available to the
Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector
auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement proce ss
including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Contractor, its officers, agents
and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fra ud and
corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in the Contractor’s possession, custody or
control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and
suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal)
and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts,
insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the afores aid
documents and records.
E. The Contractor shall make available at its office at all reasonable times the records, materials, and other evidence regarding the
acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) year s after final
payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition:
i. If this contract is completely or partially terminated, the Contractor shall make available records relating to the work term inated
until three (3) years after any resulting final termination settlement; and
ii. The Contractor shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating
to this contract until such appeals, litigation, or claims are finally resolved.
F. The provisions in this section shall apply to the Contractor, its officers, agents, employees, subcontractors and suppliers. The
Contractor shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Contractor in
connection with the performance of this contract.
G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this
section are neither intended nor shall they be construed to impose any liability on the City by the Contractor or third parties.
Balance of Page Intentionally Left Blank
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
Contract Provisions for Non-Federal Entity Contracts Under Federal Awards
The following provisions shall be applicable to the Contract and shall supersede any conflicting provisions
contained elsewhere in the Contract.
A. BREACHES AND DISPUTE RESOLUTION. For all purchases in excess of the simplified acquisition threshold,
currently $150,000, the following provisions shall apply:
(1) Disputes and Remedies - Disputes arising in the performance of this Contract which are not resolved by the
Contractor and the City’s project manager or contractor manager, shall be referred, in writing, to the
authorized representative of the City Mayor for a decision. If there is a disagreement among the parties
regarding the decision of the City Mayor’s representative, then either party may submit any claim,
counterclaim, dispute and other matters in question between the City and the Contractor arising out of or
relating to this Contract or its breach to a court of competent jurisdiction within The City of Miami Beach.
(2) Performance During Dispute - Unless otherwise directed by the City, Contractor shall continue performance
under this Contract while matters in dispute are being resolved.
(3) Claims for Damages - Should either party to the Contract suffer injury or damage to person or property
because of any act or omission of the party or of any of his employees, agents or others for whose acts he is
legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable
time after the first observance of such injury of damage.
B. TERMINATION FOR CONVENIENCE
The City, at its sole discretion, reserves the right to terminate this Contract without cause upon thirty (30) days
written notice. Upon receipt of such notice, the Contractor shall not incur any additional costs under this Contract.
The City shall be liable only for reasonable costs incurred by the Contractor prior to notice of termination. The City
shall be the sole judge of “reasonable costs.”
C. DEFAULT; REMEDIES; TERMINATION FOR CAUSE
The City reserves the right to terminate this Contract, in part or in whole, or place the Contractor on probation,
or to avail itself of all other remedies available at law and equity, inclusive injunctive relief and specific
performance, in the event the Contractor fails to perform in accordance with the terms and conditions stated
herein. Following breach of the Contract by the Contractor, the City shall provide written notice specifying the
breach to the Contractor and advising the Contractor that the breach must be cured immediately or this
Agreement may be terminated by the City. The City reserves the right to avail itself of any and all remedies
available at law or at equity, including claims for damages and injunctive relief. The City further reserves the right
to suspend or debar the Contractor in accordance with the appropriate City ordinances, resolutions and/or
administrative/implementing orders. The vendor will be notified by letter of the City’s intent to terminate if,
following the initial notice of breach, the Contractor fails to timely or adequately and to the satisfaction of the City
cure said breach. In the event of termination for default, the City may procure the required goods and/or services
from any source and use any method deemed in its best interest. All re-procurement costs shall be borne by the
terminated Contractor.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
D. EQUAL EMPLOYMENT OPPORTUNITY
(1) In connection with the performance of this Contract, the Contractor shall not discriminate against any
employee or applicant for employment because of race, religion, color, sex, age, disability, ancestry, marital status,
pregnancy, sexual orientation, veteran's status, or national origin. The Contractor shall take affirmative action to
ensure that applicants are employed, and that employees are treated during employment, without regard to their
race, religion, color, sex, age, disability, ancestry, marital status, pregnancy, sexual orientation, veteran's status,
or national origin. Such action shall include, but not be limited to, the following: employment, upgrading,
promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeships. Contractor further agrees to
insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw
materials. The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by MDC setting forth the provisions of this Equal Opportunity clause.
(2) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the
Contractor, state that all qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has inquired about, discussed, or disclosed the compensation
of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which
an employee who has access to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or applicants to
individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal
complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation
conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.
(4) The Contractor will send to each labor union or representative of workers with which he has a collective
bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union
or workers' representatives of the Contractor's commitments under this section, and shall post copies of the
notice in conspicuous places available to employees and applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the
rules, regulations, and relevant orders of the Secretary of Labor.
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access
to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the Contractor's noncompliance with the Equal Opportunity clauses of this Contract or with
any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or
in part and the Contractor may be declared ineligible for further government contracts or federally assisted
construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24,
1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The Contractor will include the provisions of this Equal Opportunity clause in every subcontract or purchase
order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of
Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each of Contractor’s
vendors and subcontractors. The Contractor will take such action with respect to any subcontract or purchase
order as the City may direct as a means of enforcing such provisions, including sanctions for noncompliance.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
E. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148) and COPELAND “ANTI-KICKBACK” ACT (18 USC § 40
U.S.C. 3145). The Davis-Bacon Act and the Copeland Anti-Kickback Act only apply to the emergency Management
Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal
Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Program. They do not
apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program.
Accordingly, if applicable to this Contract:
(1) All prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision
for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144, and 3146-3148) as supplemented by
Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering
Federally Financed and Assisted Construction”).
a) In accordance with the statute, and if applicable, the Contractor must pay all laborers and mechanics
employed or working upon the site of the work, unconditionally and not less often than once a week, and
without subsequent deduction or rebate on any account (except such payroll deductions as are permitted
by regulations issued by the Secretary of Labor pursuant to 29 CFR part 3), the full amount of wages and
bona fide fringe benefits (or cash equivalents thereof) at rates not less than the prevailing wages specified
in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The City will attach a copy of the current prevailing wage determination
issued by the Department of Labor to this form.
b) Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2)
of the Davis–Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or
mechanics, subject to the provisions of paragraph (a)(1)(iv) of 29 CFR §5.5; also, regular contributions
made or costs incurred for more than a weekly period (but not less often than quarterly) under plans,
funds, or programs which cover the particular weekly period, are deemed to be constructively made or
incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate
and fringe benefits on the wage determination for the classification of work actually performed, without
regard to skill, except as provided in 29 CFR § 5.5(a)(4).
c) Laborers or mechanics performing work in more than one classification may be compensated at the
rate specified for each classification for the time actually worked therein: Provided, that the employer's
payroll records accurately set forth the time spent in each classification in which work is performed. The
wage determination (including any additional classification and wage rates conformed under paragraph
(a)(1)(ii) of 29 CFR § 5.5) and the Davis–Bacon poster (WH–1321) shall be posted at all times by the
Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can
be easily seen by the workers.
(2) The Contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as
may be applicable, which are incorporated by reference into this Contract.
Contractors and Subcontractors are prohibited from inducing, by any means, any person employed in the
construction, completion, or repair of public work, to give up any part of the compensation to which he or she is
otherwise entitled. The Contractor or subcontractor shall insert in any subcontracts the clause in these
subparagraphs (G)(1) and (2), and also a clause requiring the subcontractors to include this clause in any lower
tier subcontracts. The Contractor shall be responsible for the compliance by any subcontractor or lower tier
subcontractor with this clause. A breach of this clause may be grounds for termination of the Contract, and for
debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
F. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT OF 1962, 40 U.S.C. §§ 3702 AND 3704.
If applicable, the Contractor and all of its subcontractors shall comply with the Contract Work Hours and Safety
Standards Act of 1962, 40 U.S.C. §§ 3702 and 3704, requiring that mechanics and laborers (including watchmen
and guards) employed on federally assisted contracts be paid wages of not less than one and one-half times their
basic wage rates for all hours worked in excess of forty hours in a workweek. In the event of any violation of the
preceding clause, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages.
In addition, the Contractor and subcontractor shall be liable to the City for liquidated damages. Such liquidated
damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards,
employed in violation of the clause set forth herein, in the sum of $10 for each calendar day on which such
individual was required or permitted to work in excess of the standard workweek of forty hours without payment
of the overtime wages required. The City shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account
of work performed by the contractor or subcontractor under any such contract or any other Federal contract with
the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to
satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided
herein. The Contractor or subcontractor shall insert in any subcontracts this clause set forth in subsection (F)
herein also a clause requiring the subcontractors to include this clause in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses
set forth in herein.
G. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AWARD.
If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the City wishes to
enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,
assignment or performance of experimental, developmental, or research work under that “funding agreement,”
the City must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and
any implementing regulations issued by the awarding agency.
H. THE CLEAN AIR ACT OF 1955, as amended, 42 U.S.C. §§7401-7671q and the FEDERAL WATER POLLUTION
CONTROL ACT, as amended, 33 U.S.C. §§ 1251- 1387.
(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. and issued pursuant to the Federal Water Pollution Control
Act, as amended, 33 USC §1251 et. seq.
(2) The Contractor agrees to report each violation to the City and understands and agrees that the City will, in
turn, report each violation as required to assure notification to the City, Federal Emergency Management Agency,
and the appropriate Environmental Protection Agency Regional Office.
(3) The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in
whole or in part with Federal assistance provided by FEMA.
I. ENERGY CONSERVATION.
Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which
are contained in the State energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (42 U.S.C. Section 6321 et seq.) and (42 U.S.C. 6201).
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
J. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION.
(1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the
Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its
affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at
2 C.F.R. § 180.935). The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart
C and must include a requirement to comply with these regulations in any lower tier covered transaction it
enters into. This certification is a material representation of fact relied upon by the City. If it is later determined
that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition
to remedies available to the City, the Federal Government may pursue available remedies, including but not
limited to suspension and/or debarment. The Contractor agrees to comply with the requirements of 2 C.F.R. pt.
180, subpart C and 2 C.F.R. pt. 3000, subpart C and shall include a provision requiring such compliance in its
lower tier covered transactions.
(2) By signing and submitting this form, the Contractor shall also execute and provide the City with, and require
all lower tiered contractors to also execute, the certification set out in "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion Lower tier Covered Transaction" attached hereto. The
Contractor shall require all lower tier participants to agree that they: a. shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized in writing by the City; and ii. they will include
this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion", and the
certification form, without modification, in all lower tier covered transactions and in all solicitations for lower
tier covered transactions. The Contractor may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. The Contractor may decide the method and
frequency by which it determines the eligibility of its principals. The Contractor may, but is not required to check
the Non-procurement List issued by U.S. General Service Administration. Nothing contained in the foregoing
shall be construed to require establishment of system of records in order to render in good faith the certification
required by this clause. The knowledge and information of the Contractor and any other participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
If the Contractor or any other lower tier participant in a covered transaction knowingly enters into a lower tier
covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to all remedies available to the Federal Government, the City may
pursue available remedies including suspension and/or debarment.
K. BYRD ANTI-LOBBYING CERTIFICATION AND DISCLOSURE STATEMENTS.
Contractors who apply or bid for or have received an award of $100,000 or more shall file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also
disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the recipient.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
L. RECYCLEDPRODUCTS/RECOVERED MATERIALS
The Contractor agrees to comply with all the requirements of Section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act (42 U.S.C. § 6962), including but not limited to, the
regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the
items designated in Subpart B of 40 CFR Part 247.All goods and/or services to be purchased as a result of any
award under this Contract shall be in accordance with all applicable governmental standards, including, but not
limited to those issued by the Occupation Safety and Health Administration (OSHA), the National Institute of
Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). It shall be the responsibility of the
Contractor and vendors to be regularly informed to conform to any changes in standards issued by any regulatory
agencies that govern the commodities or services applicable to this solicitation, during the term of any contract
resulting from this solicitation. In the performance of this Contract, the Contractor shall make maximum use of
products containing recovered materials that are EPA- designated items unless the product cannot be acquired:
(1) Competitively within a timeframe providing for compliance with the contract performance schedule;
(2) Meeting Contract performance requirements; or (3) At a reasonable price.
Information about this requirement, along with the list of EPA-designated items, is available at EPA’s
Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/regulatory- background-
comprehensive-procurement-guideline-program-cpg.
M. CONTRACTING WITH SMALL AND MINORITY BUSINESS, WOMEN’S BUSINESS ENTERPRISES, AND LABOR
SURPLUS AREA FIRMS, C.F.R. § 200.321(G).
Pursuant to C.F.R. 200.321 (g), the City will take all necessary affirmative steps to assure that minority
businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative
steps must include:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever
they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small
and minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce; an
(6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in
paragraphs (1) through (5) above.
N. ACCESS TO RECORDS. In addition to the provisions contained in the Contract, the following access to records
requirements apply to this Contract:
(1) The Contractor agrees to provide the City, the FEMA Administrator, the Comptroller General of the United
States, or any of their authorized representatives access to any books, documents, papers, and records of the
Contractor which are directly pertinent to this Contract for the purposes of making audits, examinations,
excerpts, and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or
to copy excerpts and transcriptions as reasonably needed.
(3) The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to
construction or other work sites pertaining to the work being completed under the Contract.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
O. PROGRAM FRAUD AND FALSE OF FRAUDULENT STATEMENTS OF RELATED ACTS. The Contractor hereby
acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the
Contractor’s actions pertaining to the Contract.
P. DHS SEAL, LOGO, AND FLAGS. The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of
flags or likenesses of DHS agency officials without specific FEMA pre-approval.
Q. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS. This is an acknowledgement that
FEMA financial assistance may be used to fund all or a portion of the Contract. The Contractor will comply with all
applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives.
R. NO OBLIGATION BY FEDERAL GOVERNMENT
The Federal Government is not a party to this Contract and is not subject to any obligations or liabilities to the
non-Federal entity, Contractor, or any other party pertaining to any matter resulting from the Contract.
S. CHANGES
The Contract may be modified by mutual consent, in writing through the issuance of a modification to the
Contract.
T. INDEMNIFICATION
For any work performed on Federally funded projects, the Contractor agrees to indemnify and hold harmless the
Federal Government, its employees and/or contractors, the County, its employees and/or contractors, and the
City and its employees and/or contractors from liability to third parties for claims asserted under the contract.
U. E-VERIFY. The Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the
employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall
expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise
utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the Contract term.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ATTACHMENT A
COMMISSION AWARD MEMO
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
Do
c
u
S
i
g
n
E
n
v
e
l
o
p
e
I
D
:
C
5
E
4
C
D
2
4
-
4
8
B
A
-
4
5
7
F
-
9
D
0
2
-
A
8
3
C
8
F
0
6
C
3
8
C
ATTACHMENT B
ADDENDA AND ITB SOLICITATION
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
1 ADDENDUM NO. 1
INVITATION TO BID NO. 2021-094-AY
BUS TRANSPORTATION SERVICES
ADDENDUM NO. 1
INVITATION TO BID NO. 2021-094-AY
BUS TRANSPORTATION SERVICES
April 6, 2021
This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications
and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and
additions are underlined).
I. REVISION : Section 0300 – Bid Submittal Instructions and Format, Sub-Section 4. Electronic Bid Format, on page 8 of
the ITB, is hereby amended as follows. (Underlined denotes added language):
4. ELECTRONIC BID FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of bids, it is strongly recommended that bids be organized and tabbed in accordance with the tabs,
and sections as specified below. The electronic submittal should be tabbed as enumerated below and contain a table of
contents with page references. The electronic bid shall be submitted through the “Line Items” attachment tab in BidSync.
• TAB 1 – Cost Proposal Form (Appendix C). The Cost Proposal Form (Appendix C) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-responsive.
All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT
RESPONSIVE AND NOT BEING FURTHER CONSIDERED
• TAB 2 Documentation indicating compliance with Minimum Eligibility Requirements.
• TAB 3 Additional Information. Contractor must submit list of school buses that shall meet or exceed
requirements set in Appendix A, Section 3.2
II. ATTACHMENTS
Exhibit A:ITB 2016-031-AK Bid Tabulation
III. RESPONSES TO QUESTIONS RECEIVED
Q1: Are you able to participate in this bid if you are not LGBT Business Enterprise Certification, Small and Disadvantaged
Business Certification, Vendor Qualifications? Does this mean that the bidder must possess both of these: LGBT
BUSINESS ENTERPRISE CERTIFICATION & SMALL AND DISADVANTAGED BUSINESS CERTIFICATION, a s well
as meeting the requirements for the Vendor QUALIFICATIONS stated within?
A1: Yes, you are able to participate in the bid if you do not possess the qualifications for LGBT and
Small Business. The certification information is only used for informational purposes.
Q2: Does the City allow using school buses that are more than (8) years since manufacture?
A2: We will not allow buses manufactured more than 8 years ago. See Appendix A, Section 3.2.
Q3: Can you tell me where we put our list of buses?
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
2 ADDENDUM NO. 1
INVITATION TO BID NO. 2021-094-AY
BUS TRANSPORTATION SERVICES
A3: Please submit list of buses pursuant to Section I. Revisions.
Q4: We are an approved vendor for Miami Dade, but not on the (Miami-Dade County Public School Approved Private
Bus) list and can’t apply until September 2021? We would like for you to reconsider this qualification.
A4: The minimum requirement will not be changed.
Q5: Could you please let us know who is currently operating this contract, what type of vehicle is being used and what
hourly rate they are offering ?
A5: Please see Exhibit A.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the
attention of the individual named below, with a copy to the City Clerk’s Office at RafaelGranado@miamibeachfl.gov
Contact:
Arju Yudasto
Telephone:
305-673-7490 ext. 26695
Email:
ArjuYudasto@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have
elected not to submit a response to the ITB are requested to complete and return the “Notice to Prospective Bidders” questionnaire
with the reason(s) for not submitting a proposal.
Sincerely,
ELECTRONICALLY SIGNED (DATED 4/6/2021)
Alex Denis
Procurement Director
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
www.miamibeachfl.gov
3 ADDENDUM NO. 1
INVITATION TO BID NO. 2021-094-AY
BUS TRANSPORTATION SERVICES
EXHIBIT A:
2016-031-AK Bid Tabulation
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
ITB 2021-094-AY
BUS TRANSPORTATION SERVICES
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED ..............................................................................................................
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS ..........................................
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT ..............................................................
APPENDICES:
APPENDIX A SPECIFICATIONS
APPENDIX B SPECIAL CONDITIONS
APPENDIX C COST PROPOSAL FORM
APPENDIX D INSURANCE REQUIREMENTS
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
2
SECTION 0100 INSTRUCTIONS TO BIDDERS
1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the “City”),
as the means for prospective Bidders to submit their qualifications, proposed scopes of work and
cost proposals (the “bid”) to the City for the City’s consideration as an option in achieving the required
scope of services and requirements as noted herein. All documents released in connection with this
solicitation, including all appendixes and addenda, whether included herein or released under
separate cover, comprise the solicitation, and are complementary to one another and together
establish the complete terms, conditions and obligations of the Bidders and, subsequently, the
successful Bidders(s) (the “contractor[s]”) if this ITB results in an award.
The City utilizes Periscope S2G (formally known as BidSync) (www.periscopeholdings.com or
www.bidsync.com) for automatic notification of competitive solicitation opportunities and document
fulfillment, including the issuance of any addendum to this ITB. Any prospective Proposer who has
received this ITB by any means other than through Periscope S2G must regis ter immediately with
Periscope S2G to assure it receives any addendum issued to this ITB. Failure to receive an
addendum may result in disqualification of proposal submitted.
2. PURPOSE. The purpose of this Bid is to establish a contract, by means of sea led bids, with a
qualified firm(s), for bus transportation services for the City of Miami Beach (the “City), on an as
needed basis, in accordance with the prescribed specifications and requirements in Appendix A.
Generally, bus transportation services are utilized to transport participants in programs and/or special
events including but not limited to senior programs/events, after school programs/events, summer
camp programs/events, etc.)
Interested contractors are invited to submit bids in response to this ITB.
The City of Miami Beach estimates the annual budget for this project to be $50,000.00. The total
amount for the five year contract (with renewals, if exercised by the City) is estimated at
$250,000.00.
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
ITB Issued March 16, 2021
Pre-Bid Meeting Wednesday, March 24, 2021 @ 10:00AM
ET
Dial-in Instructions:
Dial the Telephone Number: +1 786-636-
1480
Enter the Meeting Number: 673 694 56 and
then press the pound (#) key
Deadline for Receipt of
Questions
Wednesday, March 31, 2021 @ 5:00PM
ET
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
3
Responses Due Tuesday, April 13, 2021 @ 3:00PM ET
Tentative Commission
Approval Authorizing Award May, 2021
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be
submitted to the Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Arju Yudasto 305-673-7000, ext.
26695
ArjuYudasto@miamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via e -mail at:
RafaelGranado@miamibeachfl.gov; or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for
clarification must be received no later than ten (10) calendar days prior to the date proposals are due
as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all
prospective Bidders in the form of an addendum.
5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting
or site visit(s) may be scheduled. Attendance for the pre-bid meeting shall be via telephone and
recommended as a source of information but is not mandatory.
6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by
prospective Bidders are not binding on the City and will be without legal effect, inclu ding any
information received at pre-bid meeting or site visit(s). Only questions answered by written addenda
will be binding and may supersede terms noted in this solicitation. Addendum will be released
through BidSync.
7. BIDDER’S RESPONSIBILITY. Before submitting a response, each bidder shall be solely
responsible for making any and all investigations, evaluations, and examinations, as it deems
necessary, to ascertain all conditions and requirements affecting the full performance o f the contract.
Ignorance of such conditions and requirements, and/or failure to make such evaluations,
investigations, and examinations, will not relieve the bidder from any obligation to comply with every
detail and with all provisions and requirements of the contract, and will not be accepted as a basis
for any subsequent claim whatsoever for any monetary consideration on the part of the bidder.
8. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations
once advertised and until an award recommendation has been forwarded to the City Commission by
the City Manager are under the “Cone of Silence.” The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida. Any
communication or inquiry in reference to this solicitation with any City employee or City official is
strictly prohibited with the of exception communications with the Procurement Director, or his/her
administrative staff responsible for administering the procurement process for this solicitation
providing said communication is limited to matters of process or procedure regarding the solicitation.
Communications regarding this solicitation are to be submitted in writing to the Procurement Contact
named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
4
9. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the
lowest responsive, responsible bidder(s) meeting all terms, conditions, and specificati ons of the ITB
will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed
in the best interest of the City, to the City Manager for his consideration. After considering the staff
recommendation for award, the City Manager shall exercise his due diligence and recommend to the
Mayor and City Commission the bid that the City Manager deems to be in the best interest of the
City. The City Commission shall consider the City Manager’s recommendation(s) and, may approve
or reject the City Manager’s recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2 -369 of the
City Code provides that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay
or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating
to the Contract.
10. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or
higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive,
responsible bidder (primary), followed by the second lowest, responsive, responsi ble bidder
(secondary), and continuing with other responsive, responsible bidders in order of next best cost.
The City will endeavor to utilize vendors in order of award. However, the City may utilize other
vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract
or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
Bidder acknowledges and agrees that this Contract and the award of any work hereunder, is non -
exclusive, and the City may, at its sole and absolute discretion, award similar services or work to
other firms under contract with the City (either as a co-primary contractor, or as secondary or tertiary
contractors). No Purchase Order shall be issued to Contractor, and no work or Services shall be
authorized under this Agreement, except at City’s sole discretion. Contractor shall have no
entitlement to perform any services hereunder, or to be compensated for any Services, unless set
forth in a written Purchase Order.
11. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095,
Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland
Security’s E-Verify system to verify the employment eligibility of all new employees hired by the
Contractor during the term of the Contract and shall expressly require any subcontractors performing
work or providing services pursuant to the Contract to likewise utilize the U.S. Department of
Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired
by the subcontractor during the Contract term.
12. OMITTED OR ADDITIONAL INFORMATION. Failure to include the Bid Price Form and the
Bid Bond (if applicable) shall render a bid non-responsive. Non-responsive bids will not be
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
5
considered. With exception of the Bid Price Form and the Bid Bond, if applicable, the City reserves
the right to seek any omitted information/documentation or any additional information from bidder or
other source(s), including but not limited to: any firm or principal information, applicable licensure,
resumes of relevant individuals, client information, financial information, or any information the City
deems necessary to evaluate the capacity of the Bidder to perform in accordance with contract
requirements. Failure to submit any omitted or additional information in accordance with the City’s
request shall result in proposal being deemed non-responsive.
13. INDEMNIFICATION
Contractor agrees that it will indemnify and hold the Federal Government, its employees and/or their
contractors, the State of Florida, its employees and/or their contractors, the County, its employee s
and/or their contractors, and the Municipality and its employees and/or their contractors harmless
from liability to third parties for claims asserted under such contract for any work performed.
Balance of Page Intentionally Left Blank
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
6
SECTION 0200 GENERAL CONDITIONS
1. TERMS & CONDITIONS – GENERAL SERVICES – TYPE 1. By virtue of submitting a bid or
proposal in response to this solicitation, bidder agrees to be bound by and in compliance with the
Terms and Conditions for General Services – Type 1 (dated 4/13/2020) and Grants & Federal
Requirements (dated 8/20/20), incorporated herein, which may be found at the following link:
https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
7
SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT
1. ELECTRONIC RESPONSES ONLY. Bids must be submitted electronically through Periscope
S2G (formerly BidSync) on or before the date and time indicated. Hard copy proposals or proposals
received through email or facsimile are not acceptable and will be rejected.
A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until
the deadline for bid submittals. The City will only consider the latest version of the bid.
Electronic bid submissions may require the uploading of attachments. All do cuments should be
attached as separate files in accordance with the instructions included in Section 4, below.
Attachments containing embedded documents or proprietary file extensions are prohibited. It is the
Bidder’s responsibility to assure that its bid, including all attachments, is uploaded successfully.
Only bid submittals received and time stamped by Periscope S2G (formerly BidSync) prior to the bid
submittal deadline shall be accepted as timely submitted. Late bids cannot be submitted and will not
be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of
attachments. Any technical issues must be submitted to Periscope S2G (formerly BidSync) by
contacting (800) 990-9339 (toll free) or S2G@periscopeholdings.com. The City cannot assist with
technical issues regarding submittals and will in no way be responsible for delays caused by any
technical or other issue.
It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in
BidSync prior to the deadline for bid submittals.
2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a
determination of non-responsiveness. Non-responsive bids will not be considered.
1. Bid Submittal Questionnaire (submitted electronically).
2. Cost Proposal Form (Appendix B)
3. OMITTED OR ADDITIONAL INFORMATION. The City reserves the right to request any
documentation omitted, with exception of the Cost Proposal Form (Appendix B), Bid
Submittal Questionnaire (submitted electronically), and Bid Bond (if applicable). Bid
Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, bid submittal questionnaire, or Bid Bond (if applicable) completed as required and fully
executed shall be deemed non-responsive. Bidder must submit any omitted documentation within
three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-
responsive bid packages will receive no further consideration.
4. ELECTRONIC BID FORMAT. In order to maintain comparability, facilitate the review process and
assist the Evaluation Committee in review of bids, it is strongly recommended that bids be organized
and tabbed in accordance with the tabs, and sections as specified below. The electronic submittal
should be tabbed as enumerated below and contain a table of contents with page references. The
electronic bid shall be submitted through the “Line Items” attachment tab in BidSync.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
8
BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 – Cost Proposal Form (Appendix C). The Cost Proposal Form (Appendix C) shall
be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil
shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be
initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER
INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT
IN BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2 Documentation indicating compliance with Minimum Eligibility Requirements.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
9
APPENDIX A
________________________________________________________________________
Minimum Requirements
& Specifications
________________________________________________________________________
ITB 2021-094-AY
BUS TRANSPORTATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
10
1. Minimum Eligibility Requirements. Bidders must submit evidence that they are qualified to
satisfactorily perform the specified services. Additionally, the Minimum Eligibility Requirements for
this solicitation are listed below. Bidder shall submit the required submittal(s) documenting
compliance with each minimum requirement. Proposers that fail to comply with minimum
requirements shall be deemed non-responsive and shall not have its bid considered.
1. Bidder must be approved as a private school bus services operator by the Miami-Dade
County Public Schools.
Submittal Requirements: Bidder must be listed on the Miami-Dade County Public
Schools Approved Private Bus List (available at
http://dot.dadeschools.net/#!/fullWidth/3335 ) at the time of bid due date.
2. Statement of Work Required. The purpose of this bid is to establish a contract with one or more
licensed company(ies) to provide bus transportation services for recreational and athletic programs
to include but not limited to athletic games and competitions and field trips for the Parks and
Recreation Department. Transportation services may be single day trips to various sites through
Palm Beach, Broward and Miami-Dade Counties, as well as including several trips throughout the
State of Florida. Companies awarded to this contract will be the only approved and qualified bus
companies to provide these services to the City of Miami Beach.
Standards. All applicable laws, regulations, and established standards shall apply to any resulting
award. In particulare, bidders are cautioned to pay close attention to the following standards which
will govern the delivery of services under any resulting award of this ITB.
- The Federal Vehicle Safety Standards
- Department of Transportation Regulations
- Federal Motor Carrier Safety Administration
- Employees trained by the Omnibus Transportation Employee Training Act (OTETA) of 1991,
or as amended
When a conflict arises between an applicable standard and any other standard or any portion of this
ITB, it is the bidder or contractor’s responsibility to notify the City. The City’s dete rmination of which
standard shall apply shall be final and binding.
3. Specifications
3.1 Types of Usage.
1. Field Trips and Athletic Games and Competitions: Requires bus transportation to and from
park sites, recreation venues or South Florida attractions. The length time of each trip may
vary, but the minimum time required by the City would be six (6) hours.
2. The City will require the buses to remain at each location listed for trips up to eight (8) hours.
For trips lasting longer than eight (8) hours the buses will be permitted to leave and return
with City’s prior approval.
3. The City may require pick up and return from several City parks for transportation to one
destination on a single bus.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
11
4. The City will only pay for buses ordered.
3.2 School Buses Specification
1. School Bus Types:
Type A: A Type A school bus is a conversion bus constructed using a cutaway front -section
vehicle with a left side driver’s door. This definition includes two classifications:
Type A-1 (19-29 passenger capacity), with a Gross Vehicle Weight Rating (GVWR) of
14,500 pounds or less.
Type A-2 (30-47 passenger capacity), with a GVWR greater than 14,500 pounds and less
than or equal to 21,500 pounds.
2. Contractor must own or lease adequate school buses the meet the City’s needs, which shall
meet or exceed following requirements:
A. School buses to be used in performance of this contract shall be no more than eight (8)
years since manufacture.
B. The contractor shall maintain all school buses in good condition and furnish all
necessary fuel, oil, grease, tires, maintenance, and repairs and have a qualified
mechanic available to provide service to any and all vehicles used in the performance
of this contract at no additional cost to the City.
C. The contractor shall make available, on site, such spare school buses as may be needed
to promptly replace any bus that breaks down. Any bus that breaks down shall be
replaced within thirty (30) minutes of notification of such breakdown.
D. All school transportation vehicles shall be equipped with two-way radios permanently
mounted with external roof top mounted antennas in working order capable of interfacing
with a base station or every driver must have a cell phone with access to Company base .
E. All school buses shall be equipped with minimum of one basic first aid kit.
F. School buses must be clean, neat and odor free at the start of each destination.
G. The ability to utilize each bus from 5:00 a.m. – 12 midnight. Monday through Sunday
and during summer/holidays.
H. 3-Point Seat Belts and 3-Point Seat Belt Seats - Type A school buses must be equipped
with Type II, 3-point seat belts in all passenger seating positions. These belt systems
must meet the requirements of National School Transportation Specifications and
Procedures, Revised 2010. Types C and D buses must be equipped with lap belts in all
passenger seating positions, meeting the following requirements:
• Belts must be manufacturer’s standard style lap belts. The nonadjustable, buckle
end of each belt must be the aisle-side connection point on each passenger seat.
• Each two-part belt must be separately color-coded to aid in proper connection.
• Any belt system with parts that can be manually disassembled without the use of
tools and any system that is subject to easy vandalism shall not be approved for
use in Florida school buses.
• Retractable seat belts are permissible at the purchaser’s option. If this system is
specified, the retractors must be emergency locking type, and the retractors must
be mounted below the seat bight.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
12
I. Buses must comply with Federal Vehicle Sa fety Standards, Department of
Transportation regulations and Federal motor Carrier Safety Administration.
J. For the information purpose contractor shall provide “Schedule of Vehicles” showing,
buses owned or leased. This report shall include year of manufact ure, make of bus,
make of body, present mileage, present condition, seating capacity, number of heaters,
and vehicle identification number. The City may reject any vehicle that does not conform
to the specifications as defined below.
K. All repair work on the buses being provided under this contract must have been
completed by certified mechanics. Documentation showing inspection data must be
given to the City upon request.
L. Capacity and Transport. Awarded contractor shall not transport more students than the
rated capacity for the school bus being used.
3.3 Drivers
1. Awarded contractor shall ensure that all drivers are trained before transporting students, and
in compliance with the Omnibus Transportation Employee Training Act (OTETA) of 1991, or
as amended.
2. Contractor Employee Criminal Background Check and ID Badging Requirements. It is a
requirement of this bid that contractor comply with all the requirements of Sections 1012.32
and 1012.465, Florida Statutes, requiring that only those contractor employees that have
successfully passed the background screening required by the referenced statutes and that
meet the standards established by the statutes be allowed access to any City location or
prior to the provision of any contract services. This requirement shall extend to all contractor
representatives, agents or sub-contractors performing duties under the contract. If a
contractor’s employee is away from the job for a period of 45 or more days, the City will
require a new criminal background check. The Parties agree that the failure of Awardee to
perform any of the duties described in this section shall constitute a material breach of this
solicitation and any resulting agreement for which the City reserves the rig ht to terminate
immediately with no further responsibilities or duties to perform under this Agreement.
Contractor agrees to indemnify and hold harmless the City, its officers and employees of
any liability in the form of physical or mental injury, death or property damage resulting in
Awardee’s failure to comply with the requirements of this section or Sections 1012.32 and
1012.465, Florida Statutes.
3. Awarded contractor shall be responsible to have their drivers receive a background
screening in compliance with Jessica Lunsford Act before the drivers are assigned trips.
Drivers who have been convicted of any of the criminal offenses, are considered
unacceptable, and must not be assigned trips for the City.
4. Awarded contractor shall ensure that all bus drivers are alert and capable of performing their
assigned duties. Drivers shall remain on their respective buses at all times when passengers
are on board and while picking up or discharging students on school property except in
cases of emergency. The driver’s first concern must be for the safety of the children.
5. All drivers shall be neat and clean in their appearance. All drivers are required to dress in
appropriate attire and wear Photo Identification Badge all the times.
6. All drivers employed by awarded contractor must demonstrate the ability to verbally
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
13
communicate effectively in English with those persons, students and staff with whom they
come into contact.
7. Drivers must drive in a careful and prudent manner, exercising at all times the highest degree
of care, and observing and complying with all rules of the road and traffic regulations.
8. Al drivers contracted under this ITB are required to drive trips exactly as schedu led by the
City. Drivers shall not alter or modify any trips without prior written approval by the City.
9. The City reserves the right, at any time to approve or reject of any driver under this ITB. The
decision of the City regarding qualifications, acceptance or rejection of any driver under this
ITB shall be final and binding on awarded contractor.
10. Drivers shall comply with procedures and practices in securing students passengers, car
seats, travel chairs, crutches, walkers and orthopedic equipment at all times.
11. Drivers are prohibited from using cell phones (talking and texting) while transporting
students.
3.4 Accidents.
Awarded contractor shall immediately notify the City, by telephone of any accident/incident involving
a bus while transporting students. Contractor shall provide the City with an accident report that will
be followed by a written investigative report, submitted to the City, at no cost within five (5) to ten
(10) days from date of accident.
3.5 Bus Cancellation.
The City has the right to cancel buses for any trip or event due to poor attendance, inclement weather,
etc. There will be no cancellation fee charged to the City if the cancellation is made before four (4)
hour, with one (1) hour compensation fee from the arranged trip time.
3.6 Level of Service.
• Transportation failure will not be tolerated and may result in cancellation of the contract.
• Repairs or back-up transportation must be conducted within a thirty minutes (30) period and
carried out in a professional, expedient and safe manner on behalf of all passengers.
Drivers must have complete knowledge of route and destination point .
3.7 Sanitation Requirements during COVID-19.
Coronavirus disease 2019 (COVID-19) is a respiratory illness (see list of symptoms) caused by a
virus called SARS-CoV-2. As a bus transit employer, the following is required in order to protect your
staff and others and slow the spread.
• use cloth face coverings or masks as appropriate.
• foot-traffic single direction in narrow or confined areas in the bus to encourage single-file
movement at a 6-foot distance.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
14
• visual cues such as floor decals, colored tape, and signs to remind passengers to maintain
distance of at least 6 feet from others.
• hand sanitizers with at least 60% alcohol in multiple locations throughout th e bus for workers
and passengers. (use touch-free stations where possible).
• Make sure the bus is well ventilated.
o Bus operator owners and managers should work with facilities management to
adjust the ventilation so that the maximum amount of fresh air is delivered to
occupied spaces while maintaining the humidity at 40-60%. If possible, increase
filter efficiency of HVAC units to highest functional level.
o Portable high efficiency particulate air (HEPA) filtration units may be considered to
remove contaminants from the air of poorly ventilated areas.
o Consider the use of natural ventilation (i.e., opening windows) to increase outdoor
air dilution of indoor air, when environmental conditions allow.
For all other recommendations, please visit the Centers for Disease Control and Prevention website
at: https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/bus-transit-operator.html
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
15
APPENDIX B
________________________________________________________________________
Special Conditions
________________________________________________________________________
ITB 2021-094-AY
BUS TRANSPORTATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
16
1. TERM OF CONTRACT. This contract shall remain in effect for two (2) years from date of contract execution
by the Mayor and City Clerk. The City of Miami Beach has the option to renew the contract at the sole
discretion of the City Manager for an additional three (3), one (1) year periods, on a year-to-year basis.
Renewal of the contract is a City of Miami Beach prerogative, not a right of the Contractor. Such option will
be exercised, if at all, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be from a month-to-
month basis only and shall not constitute an implied renewal of the contract. Said month to month extension
shall be upon the same terms of the contract and at the compensation and payment provided herein.
2. REGULAR RESPONSE TIME (GROUP 1): Scheduled services for school pick-ups and field trips shall be
provided to the bidder each fiscal year.
For school pick-ups: The successful bidder will be required to have vehicles at the pick -up area(s) at each
school a minimum of 15 minutes prior to school dismissal at the scheduled departure.
For field trip pick-ups: The successful bidder will be required to have vehicles at the pick-up area(s) a minimum
of 30 minutes at the scheduled departure.
From time to time the City may require additional bus service(s) for field trips that are not in the scheduled
services provided in the beginning of the fiscal year; The City of Miami Beach representative shall advise of
the scheduled service one (1) business day prior.
3. ADDITIONAL SERVICES: Services not specifically identified in this request may be added to, or deleted
from, any resultant contract upon successful negotiations and mutual consent of the contracting parties, and
approval by the City Manager.
4. METHOD OF ORDERING: Bus services for the City will be ordered via individual purchase orders and/or
blanket order releases on an “as needed” basis for the term of the contract. Invoices must be submitted against
each individual purchase order or blanket purchase order release.
5. DAMAGES TO PUBLIC/PRIVATE PROPERTY. The contractor shall carry out the work with such care and
methods as not to result in damage to public or private property adjacent to the work. Should any public or
private property be damaged or destroyed, the bidder, at his/her expense, shall repair or make restoration as
is practical and acceptable to the City and/or owners of destroyed or damaged property promptly within a
reasonable length of time. (Not to exceed one month from date damage was done).
6. BACKGROUND CHECK. The contractor shall conduct a full criminal background check in
accordance with the Jessica Lunsford Act (s. 943.043) at its own expense on each of its employees
engaged in providing services under this ITB or any resulting Agreement prior to the commencement
of said services. Any contractor employee eligible to perform work pursuant to this ITB, or resulting
Agreement, shall require the prior approval of the HR Department if he or she: (1) has been convicted
of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust;
embezzlement; drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen
property; identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents
and/or (2) has been convicted of any sex, weapons, or violent crime including but not limited to
homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats;
kidnapping; assault; battery; and illegal weapon possession, sale or use. The contractor shall defend,
indemnify and hold the City, its officers, employees, and agents harmless from and against any and
all liability, loss, expense (including reasonable attorney’s fees) or claims for injury or damages
arising out of its failure to comply with this requirement.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
17
The Contractor shall employ personnel competent to perform the work specifi ed herein. The City
reserves the right to request the removal of the Contractor’s employee’s from performing
maintenance on the City’s grounds where the employee’s performance or actions are obviously
detrimental to the program. Contractor’s personnel must wear photo identifications at all times.
7. EMERGENCY SERVICES (GROUP 2). Emergency Services are defined as services that are not
included within the Regular Response time group. These services may include, but are not limited
to, natural disasters, pandemics, or evacuation efforts and shall be based on an as needed basis
(per service rate). A two (2) hour response time shall be required for emergency services.
Pre-qualified contractors in the Emergency Services categories may be c ontacted on occasion in
response to a natural disaster or other disaster at the proposed per service rates. The City reserves
the right to exercise its discretion in making the determination as to what time the contract will be
activated. ALL WORK SHALL BE COMPLETED IN ACCORDANCE WITH FEMA REGULATIONS
AND APPLICABLE ENVIRONMENTAL REQUIREMENTS.
The City may request additional work subject to mutual agreement. The cost and expenses will be
submitted to the City for approval in a cost proposal by the Contractor.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
18
APPENDIX C
________________________________________________________________________
Cost Proposal Form
________________________________________________________________________
ITB 2021-094-AY
BUS TRANSPORTATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
19
APPENDIX C
ELECTRONIC COST PROPOSAL FORM
Failure to submit Appendix C, Electronic Cost Proposal Form, in its entirety by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales, material
prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed
herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed in
its entirety. All corrections on the Cost Proposal Form shall be initialed.
GROUP 1: REGULAR SERVICES
Item Description
Estimated
Annual
Quantity U / M Unit Cost Total
(Quantity_X_Unit_Cost)
1
TYPE A2 School bus with air conditioning (30-
47 capacity) – within Miami-Dade County 100 Hourly $ $
2
TYPE A2 School bus with air conditioning (30-
47 capacity) – to and from Broward County 100 Hourly $ $
3
TYPE A2 School bus with air conditioning (30-
47 capacity) - to and from Palm Beach County 100 Hourly $ $
4
TYPE A1 School bus with air conditioning (19-
29 capacity) equipped with wheel chair lift.
within Miami-Dade County 10 Hourly $ $
5
TYPE A1 School bus with air conditioning (19-
29 capacity) equipped with wheel chair lift. to
and from Broward County 10 Hourly $ $
6
TYPE A1 School bus with air conditioning (19-
29 capacity) equipped with wheel chair lift. to
and from Palm Beach County 10 Hourly $ $
GROUP 2: EMERGENCY SERVICES
Item Description
Estimated
Annual
Quantity U / M Unit Cost Total
(Quantity_X_Unit_Cost)
7
TYPE A2 School bus with air conditioning (30-
47 capacity) – within Miami-Dade County 25 Hourly $ $
8
TYPE A2 School bus with air conditioning (30-
47 capacity) – to and from Broward County 25 Hourly $ $
9
TYPE A2 School bus with air conditioning (30-
47 capacity) - to and from Palm Beach County 25 Hourly $ $
10
TYPE A1 School bus with air conditioning (19-
29 capacity) equipped with wheel chair lift.
within Miami-Dade County 8 Hourly $ $
11
TYPE A1 School bus with air conditioning (19-
29 capacity) equipped with wheel chair lift. to
and from Broward County 8 Hourly $ $
12
TYPE A1 School bus with air conditioning (19-
29 capacity) equipped with wheel chair lift. to
and from Palm Beach County 8 Hourly $ $
TOTAL (Line items 1-12) $
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY
20
APPENDIX D
________________________________________________________________________
Insurance Requirements
________________________________________________________________________
ITB 2021-094-AY
BUS TRANSPORTATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY 21
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to maintain
throughout the term of the contract and any renewal periods.
The vendor shall maintain the below required insurance in effect prior to awarding the contract and
for the duration of the contract. The maintenance of proper insurance coverage is a material element
of the contract and failure to maintain or renew coverage may be treated as a material breach of the
contract, which could result in withholding of payments or termination of the contract.
A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida
Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be
exempt from this Statute, the Vendor and each employee shall hold the City harmless from any injury
incurred during performance of the Contract. The exempt Vendor shall also submit (i) a written
statement detailing the number of employees and that they are not required to carry Workers’
Compensation insurance and do not anticipate hiring any additional emplo yees during the term of
this contract or (ii) a copy of a Certificate of Exemption.
B. Commercial General Liability Insurance on an occurrence basis, including products and
completed operations, property damage, bodily injury and personal & advertising in jury with limits
no less than $1,000,000 per occurrence, and $2,000,000 general aggregate.
C. Automobile Liability Insurance covering any automobile, if vendor has no owned
automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000
combined per accident for bodily injury and property damage.
Additional Insured - City of Miami Beach must be included by endorsement as an additional insured
with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising
out of work or operations performed on behalf of the Vendor including materials, parts, or equipment
furnished in connection with such work or operations and automobiles owned, leased, hired or
borrowed in the form of an endorsement to the Vendor’s insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not
be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance
Services.
Waiver of Subrogation – Vendor agrees to obtain any endorsement that may be necessary to affect
the waiver of subrogation on the coverages required. However, this provision applies regardless of
whether the City has received a waiver of subrogation endorsement from the insurer .
Darthvade
Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating
of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds
(i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do
insurance business in the State of Florida.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY 22
Verification of Coverage – Vendor shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance lang uage, effecting coverage required by this
contract. All certificates and endorsements are to be received and approved by the City before work
commences. However, failure to obtain the required documents prior to the work beginning shall
not waive the Vendor’s obligation to provide them. The City reserves the right to require complete,
certified copies of all required insurance policies, including endorsements, required by these
specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Services
P.O. Box 4668 – ECM #35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent,
EXIGIS, at:
Certificates-miamibeach@riskworks.com
Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage,
or other special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this
section or under any other section of this agreement.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ATTACHMENT C
SUNBIZ & PROPOSAL RESPONSE TO ITB
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
5/21/2021 Detail by FEI/EIN Number
search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=59171676152393…1/3
Department of State / Division of Corporations / Search Records / Search by FEI/EIN Number /
Document Number
FEI/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
Event Effective Date
Detail by FEI/EIN Number
Florida Profit Corporation
FRANMAR CORPORATION
Filing Information
523936
59-1716761
01/17/1977
FL
ACTIVE
AMENDMENT
01/20/2012
NONE
Principal Address
19301 S.W. 108TH AVE.
MIAMI, FL 33157
Changed: 07/12/2010
Mailing Address
P.O. BOX 970783
MIAMI, FL 33197
Changed: 02/28/1992
Registered Agent Name & Address
MARTINELLI, FRAN
19301 SW 108TH AVE
MIAMI, FL 33157
Name Changed: 03/01/2017
Address Changed: 03/01/2017
Officer/Director Detail
Name & Address
Title DPTS
BERMONT, PETER L
3427 N. Moorings Way
Miami, FL 33133
D
5/21/2021 Detail by FEI/EIN Number
search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=59171676152393…2/3
Title D
MARTINELLI, FRAN
8420 NW S.R. 45
HIGH SPRINGS, FL 32643
Title Director
Wise, Tracy B
3191 Argonne Drive, NW
Atlanta, GA 30305
Annual Reports
Report Year Filed Date
2019 02/07/2019
2020 01/23/2020
2021 01/20/2021
Document Images
01/20/2021 -- ANNUAL REPORT View image in PDF format
01/23/2020 -- ANNUAL REPORT View image in PDF format
02/07/2019 -- ANNUAL REPORT View image in PDF format
01/12/2018 -- ANNUAL REPORT View image in PDF format
03/01/2017 -- Reg. Agent Change View image in PDF format
01/16/2017 -- ANNUAL REPORT View image in PDF format
01/04/2016 -- ANNUAL REPORT View image in PDF format
04/16/2015 -- ANNUAL REPORT View image in PDF format
01/13/2014 -- ANNUAL REPORT View image in PDF format
01/22/2013 -- ANNUAL REPORT View image in PDF format
03/28/2012 -- ANNUAL REPORT View image in PDF format
01/20/2012 -- Amendment View image in PDF format
01/28/2011 -- ANNUAL REPORT View image in PDF format
07/12/2010 -- ADDRESS CHANGE View image in PDF format
01/25/2010 -- ANNUAL REPORT View image in PDF format
03/13/2009 -- ANNUAL REPORT View image in PDF format
02/04/2008 -- ANNUAL REPORT View image in PDF format
04/16/2007 -- ANNUAL REPORT View image in PDF format
01/23/2006 -- ANNUAL REPORT View image in PDF format
02/12/2005 -- ANNUAL REPORT View image in PDF format
03/12/2004 -- ANNUAL REPORT View image in PDF format
06/27/2003 -- ANNUAL REPORT View image in PDF format
01/21/2003 -- ANNUAL REPORT View image in PDF format
10/16/2002 -- ANNUAL REPORT View image in PDF format
01/22/2002 -- ANNUAL REPORT View image in PDF format
08/27/2001 -- ANNUAL REPORT View image in PDF format
01/11/2001 -- ANNUAL REPORT View image in PDF format
04/23/2000 -- ANNUAL REPORT View image in PDF format
02/22/1999 --ANNUAL REPORT View image in PDF format
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
5/21/2021 Detail by FEI/EIN Number
search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=59171676152393…3/3
02/22/1999 ANNUAL REPORT View image in PDF format
02/25/1998 -- ANNUAL REPORT View image in PDF format
04/29/1997 -- ANNUAL REPORT View image in PDF format
04/02/1996 -- ANNUAL REPORT View image in PDF format
02/20/1995 -- ANNUAL REPORT View image in PDF format
Florida Department of State, Division of Corporations
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ATTACHMENT D
INSURANCE REQUIREMENTS
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY 21
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to maintain
throughout the term of the contract and any renewal periods.
The vendor shall maintain the below required insurance in effect prior to awarding the contract and
for the duration of the contract. The maintenance of proper insurance coverage is a material element
of the contract and failure to maintain or renew coverage may be treated as a material breach of the
contract, which could result in withholding of payments or termination of the contract.
A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida
Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be
exempt from this Statute, the Vendor and each employee shall hold the City harmless from any injury
incurred during performance of the Contract. The exempt Vendor shall also submit (i) a written
statement detailing the number of employees and that they are not required to carry Workers’
Compensation insurance and do not anticipate hiring any additional emplo yees during the term of
this contract or (ii) a copy of a Certificate of Exemption.
B. Commercial General Liability Insurance on an occurrence basis, including products and
completed operations, property damage, bodily injury and personal & advertising in jury with limits
no less than $1,000,000 per occurrence, and $2,000,000 general aggregate.
C. Automobile Liability Insurance covering any automobile, if vendor has no owned
automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000
combined per accident for bodily injury and property damage.
Additional Insured - City of Miami Beach must be included by endorsement as an additional insured
with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising
out of work or operations performed on behalf of the Vendor including materials, parts, or equipment
furnished in connection with such work or operations and automobiles owned, leased, hired or
borrowed in the form of an endorsement to the Vendor’s insurance.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not
be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance
Services.
Waiver of Subrogation – Vendor agrees to obtain any endorsement that may be necessary to affect
the waiver of subrogation on the coverages required. However, this provision applies regardless of
whether the City has received a waiver of subrogation endorsement from the insurer .
Darthvade
Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating
of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds
(i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do
insurance business in the State of Florida.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C
ITB 2021-094-AY 22
Verification of Coverage – Vendor shall furnish the City with original certificates and amendatory
endorsements, or copies of the applicable insurance lang uage, effecting coverage required by this
contract. All certificates and endorsements are to be received and approved by the City before work
commences. However, failure to obtain the required documents prior to the work beginning shall
not waive the Vendor’s obligation to provide them. The City reserves the right to require complete,
certified copies of all required insurance policies, including endorsements, required by these
specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
c/o EXIGIS Insurance Compliance Services
P.O. Box 4668 – ECM #35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent,
EXIGIS, at:
Certificates-miamibeach@riskworks.com
Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage,
or other special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this
section or under any other section of this agreement.
DocuSign Envelope ID: C5E4CD24-48BA-457F-9D02-A83C8F06C38C