Amendment 1 to the Agreement with Ike Smart City, LLC 2023--327 sy
AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
IKE SMART CITY, LLC
This Amendment No. 1 ("Amendment") to the Agreement for the design,
manufacture, installation, operation, and maintenance of interactive digital media kiosks
(the"Agreement"), dated July 28, 2023, by and between the City of Miami Beach, Florida,
a municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139 ("City"), and the IKE Smart City, LLC, a Delaware limited liability company
("IKE"), is entered into this 28th day of May , 2024("Effective Date") and
hereby amends the Agreement as follows:
RECITALS
WHEREAS, on July 28, 2023, the City and IKE executed the Agreement; and
WHEREAS, on September 13, 2023, the Mayor and City Commission of the City of
Miami Beach authorized the City to enter into a Memorandum of Understanding with the
Florida Department of Transportation ("FDOT") for the installation, operation, and
maintenance of IKE kiosks on various FDOT rights-of-way("FDOT Agreement"); and
June 5, 2024
WHEREAS, on the City and the FDOT executed the FDOT Agreement;
and
WHEREAS, IKE has agreed to assume the City's obligations under the FDOT
Agreement for a term congruent with the term of the Agreement; and
WHEREAS,the City and IKE desire to amend the terms of this Agreement pursuant
to the terms set forth herein.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged,the City and IKE hereby agree to amend the Agreement as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment. Capitalized terms used herein and not otherwise defined shall have
the meanings given to them in the Agreement.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck-thceugh and inserted
items underlined)as follows:
a. Assumption of City's Obligations. IKE hereby assumes the City's
obligations under the FDOT Agreement, and in doing so, shall ensure that all IKE
Kiosks installed on FDOT rights-of-way are installed, operated, and maintained
pursuant to the requirements in the FDOT Agreement, attached and incorporated
as Exhibit"A".
Page 1 of 3
b. Permits. For those IKE Kiosks to be located on FDOT rights-of-way only,
IKE,or its representatives or agents, shall apply for and obtain any and all General
Use Permits(as defined in Section 14-20.010 of the Florida Administrative Code),
and renewals or reissuances thereof. IKE remains responsible for any and all costs
and expenses associated with obtaining the General Use Permits.
c. FDOT Agreement.The City shall not modify, amend or terminate the FDOT
Agreement in any manner that would increase the obligations or decrease the
rights of IKE under the Agreement without the prior written consent of IKE, unless
IKE is in default under the Agreement or unless required by any laws (as defined
in Section 14.j of the Agreement)or the FDOT, in which case the City shall provide
notice to IKE. The City shall provide immediate written notice to IKE in the event
the City becomes aware of any default under either the FDOT Agreement or any
permits for the installation, operation, or maintenance of the IKE Kiosks issued to
the City.
d. Indemnification.Section 16 of the Agreement is hereby amended to include
the following as new subparagraph d.:
d. Without limiting the Company's indemnification obligations pursuant to this
Section 16 or any other provision of this Agreement, Company shall further
indemnify, hold/save harmless, and defend at its own cost and expense, the
City, its agencies and instrumentalities such as its elected and appointed
officials, agents, and employees (collectively, for the purposes of this
paragraph, the"City")from and against any claim, demand or cause of action
of whatsoever kind or nature arising out of the maintenance, installation,and/or
management of the IKE Kiosks by Company, its agents, employees, and
contractor, including but not limited to the maintenance, installation and/or
management of the IKE Kiosks on Florida Department of Transportation rights-
of-way and as it related to the FDOT Agreement.
3. COUNTERPARTS. This Amendment may be executed in any number of
counterparts,each of which so executed shall be deemed to be an original and
such counterparts shall together constitute one and the same Amendment.
The parties shall be entitled to sign and transmit an electronic signature of this
Amendment.
4. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement are
ratified and shall remain unchanged and in full force and effect. In the event there
is a conflict between the provisions of this Amendment and the Agreement, the
provisions of this Amendment shall govern.
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY]
Page 2 of 3
•
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
• FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST: '
By; 1 ;0
Raf el E.Granado,City Clerk
is g11e Nil lams-
Interim City Manager
MAY 2.8 2024
Date
•
FOR CONTRACTOR: ; INCORP HATED; IKE Smart City, LLC
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ATTEST:
By: Secretary PrP(A\
ident
Print Name Print Name
Date
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
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a°• \ '!/ ..% RACHEL L PETERSON
i
* F. ;* Notary Public,Stated Ohio .1(t l- .�tii i.►� CO f'23
iF. ''° " my Commission Beires
.411t.i July20,2026 ,i, City Attorney j, Date
?4CL-- . V.1• 111417-3
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EXHIBIT"A"
FDOT AGREEMENT
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
STATE OF FLORIDA, DEPARTMENT
OF TRANSPORTATION
MASTER MAINTENANCE MEMORANDUM OF
AGREEMENT FOR WAYFINDING KIOSK
DEVICES
WITH THE
CITY OF MIAMI-BEACH
06/05/2024 19:04 AM EDT
This AGREEMENT,entered into on_ , 2024, by and between the State of Florida, Department of
Transportation,an agency of the State of Florida,hereinafter called the DEPARTMENT, and the City
of Miami Beach,a municipal corporation of the State of-Florida, hereinafter called the CITY, and
collectively referred to as the PARTY/PARTIES.
RECITALS:
A. The DEPARTMENT has jurisdiction over the following State Roads: Indian Creek Drive,
Alton'Road,Collins Avenue, 5te Street, Harding Avenue,71st Street, Normandy Drive,
and 63rd Street;and
B. Pursuant to that certain IKE Agreement dated July 28,2023,attached hereto as Exhibit"A",
between the CITY and IKE Smart City, LLC,. a Delaware limited liability company,
hereinafter called IKE,IKE intends to install,operate,and maintain wayfinding kiosks in and
around the CITY, which wayfinding kiosks are powered by electricity, hereinafter called
KIOSKS; and
C The CITY, on behalf of IKE,desires to obtain approval from the DEPARTMENT to install,
operate,and maintain KIOSKS on DEPARTMENT owned right-of-way(RW)for State Roads
which the DEPARTMENT has jurisdiction over, collectively referred to as the.PROJECT
LIMITS as described in Exhibit "B",and
D The DEPARTMENT will consider requests and may, but is not obligated to, grant approval
to the CITY to install, operate, and maintain KIOSKS for the transportation purpose of
providing wayfinding devices for pedestrians and bicyclists; and
E The DEPARTMENT has determined that the KIOSKS''are not"sign(s)"as that word is used
in Section 337.407 of the Florida Statutes and, as a result, the KIOSKS are not subject to the
prohibition• set forth in Section 337.407(1) of the Florida Statutes; and
F. DEPARTMENT. approval is authorization to the CITY to install, operate. and maintain
KIOSKS and does not transfer any property rights to the CITY or IKE;and
G The PARTIES to this AGREEMENT mutually recognize the need for entering into this
agreement designating and setting forth the responsibilities of each PARTY with regards to
the installation,operations,and maintenance of the KJOSKS installed within the PROJECT
LIMITS and further the'PARTIES acknowledge this AGREEMENT was drafted with
equal participation by both PARTIES; therefore, no term or condition of this.
AGREEMENT shall'be strictly interpreted in favor of or against either PARTY; and
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
H. The PARTIES agree that the execution of this AGREEMENT constitutes an assignment of
all installation, operations, and maintenance responsibilities pertaining to all KIOSKS
within the PROJECT LIMITS to the CITY.
I , The CITY, by Resolution No. 2023-32759, dated September 13, 2023, attached hereto as
Exhibit"C", which by reference shall become a part of this AGREEMENT, desires to enter
into this AGREEMENT,and authorizes its officers to do so.
NOW,THEREFORE,for and in consideration of the mutual benefits contained herein
and other good and valuable consideration,the PARTIES covenant and agree as follows:
1. RECITALS
The recitals in.this AGREEMENT are true and correct and are incorporated.herein by
reference and made a part hereof.
2. INSTALLATION
a. The CITY will install all KIOSKS within the PROJECT LIMITS per the IKE
Agreement dated July 28,2023,between the CITY and IKE and this AGREEMENT.
In case of conflict, this AGREEMENT prevails.
b. The CITY will install all KIOSKS within the PROJECT LIMITS in urban,high
pedestrian volume areas along areas of roadways where the speed limit does not
exceed 35 miles per hour at the time of installation.
c. The CITY will install all KIOSKS within the PROJECT LIMITS to provide a
clear, unobstructed pedestrian path that is a minimum of six (6) feet in width.
d. The CITY will install all KIOSKS within the PROJECT LIMITS at the maximum
practical distance from the face of curb. The CITY will provide a minimum of four
(4)feet from the face of curb to the KIOSK edge closest to the roadway within the
PROJECT LIMITS and will increase this distance as needed to align the KIOSKS
with existing features in the immediate vicinity of the KIOSKS such as utility poles,
trees,etc.so that a pedestrian weaving pattern is not created.The.DEPARTMENT
will consider written requests from the CITY for distances less than four(4)feet if
aligning the KIOSK edge closest to the roadway with existing features in the
immediate vicinity of the KIOSKS such as utility poles, trees, etc. eliminates a
pedestrian weaving pattern; approval or denial of said requests by the
DEPARTMENT shall be in writing. A Design Variation must be submitted to the
DEPARTMENT if the KIOSK is less than four(4)feet from the face of the curb.
e. The CITY will install all KIOSKS within the PROJECT LIMITS a minimum distance
of 15 (fifteen) feet from any fire hydrant or accessible parking space.
f The CITY will install all KIOSKS within the PROJECT LIMITS to not create any
horizontal sight distance issues or other driver, bicyclist, or pedestrian sight
obstructions.
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
g. The CITY will install all KIOSKS within the PROJECT LIMITS in accordance
with the DEPARTMENT's Standard Specifications for Road and Bridge Construction
applicable at the time of the installations'.
h. The CITY will install utilities for all KIOSKS within the PROJECT LIMITS
without open cutting or trenching the sidewalk and pavement. The CITY will
remove and replace sidewalks impacted by KIOSK installation.from sidewalk joint
to sidewalk joint.
•
i. The CITY will install all KIOSKS within the PROJECT LIMITS without
creating horizontal walking surface gaps greater than a half (1/2) of an inch.
including gaps between the interface (perimeter) of the KIOSKS and the walking
surface the KIOSKS reside on. If a separate 'pedestal' foundation is used, the
interface of the foundation with the walking surface will be either flush or.will
extend a minimum of six inches above the.walking surface-to function as a
detectable_curb delineating the walking surface from the foundation 'pedestal'. In
no cases shall the' foundation or level landing configuration impinge upon an
unobstructed, clear side reach of ten inches from the edge of the level landing to
the controls.
j. The CITY will install all KIOSKS within the PROJECT LIMITS without
creating vertical sidewalk differentials greater than a quarter ('1/4) of an inch
including differentials between the interface (perimeter) of the KIOSKS and the
walking surface the KIOSKS reside upon.
k: The CITY will install all KIOSKS securely to their foundations and will provide a
clear opening'between the KIOSKS and the sidewalks to facilitate cleaning of the
sidewalks and preclude the accumulation of litter and debris.
1. The CITY will install all KIOSKS with a minimum 30 inch x 48 inch level landing
directly in front of the operational controls with the 48 inch dimension centered on
the controls.A level landing is considered a 2%maximum surface slope in all directions.
m. The CITY will install all KIOSKS within the PROJECT LIMITS with screens
that do not exceed 18 square feet in size and only provide messages on the front
and back of the KIOSKS; further the KIOSKS themselves shall not be•lit.
n. The CITY will install all KIOSKS within the PROJECT LIMITS. with light
sensors allowing the screens to automatically dim brightness during nighttime hours.
o. The CITY will install all KIOSKS within the PROJECT LIMITS with physical and
cyber hacking-security to prevent displays or messages which are not-intended and
approved by the-CITY and IKE. •
•
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
p. The CITY will install all KIOSKS within the PROJECT LIMITS with remote
monitoring and control capability so any compromise in security can be shut down
immediately.
3. OPERATIONS AND MAINTENANCE
a. The CITY will operate and maintain all KIOSKS,as long as the KIOSKS remain
in place,to ensure safety,aesthetics,and function.
b. The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS in
accordance with the terms of the IKE Agreement dated July 28, 2023, between the
CITY and IKE and this AGREEMENT. In case of conflict, this AGREEMENT
prevails. -
c. The CITY will allow the DEPARTMENT to have input on and utilize the CITY's
Directed Content for KIOSKS installed within the PROJECT LIMITS per the terms
of the IKE Agreement dated July 28,2023, between the CITY and IKE.
d The CITY will operate and maintain all KIOSKS to ensure screens automatically dim
brightness during nighttime hours.
e. The CITY will operate.and maintain all KIOSKS within the PROJECT LIMITS
to ensure messages do not display chasing, flashing, or moving lighting.
f. The CITY will operate all KIOSKS within the PROJECT LIMITS to provide
message content that is of broad community interest and significance, approved by
the CITY, and consistent with the IKE Agreement dated July 28, 2023, between
the CITY and IKE. Message content will comply with the message content- related
provisions of the DEPARTMENT'S "Sponsorship Program Policy" (dated February
6,2014)or any future message content policy that replaces it.The CITY will respond
to' and resolve all issues, comments, and questions relating to message content, -
regardless of source, to the satisfaction of the DEPARTMENT.
g• The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to ensure they are secure from physical and cyber hacking resulting in displays:or
messages which are not intended and can be monitored and controlled remotely to
immediately shut down any compromise in security. The CITY will immediately
shut down any displays or messages not intended and approved by the CITY and
IKE.
h. The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to_ensure all horizontal walking surface gaps in the immediate vicinity of installed
KIOSKS are not greater than a half(1/2).of an inch including gaps between the
interfaces(perimeters)of the KIOSKS and the walking surface the KIOSKS reside
on. -
Page 4 of 16
DocuSign Envelope ID:509B10ES-6C84-479B-A7AE-6927AAAB2DFB
i.. The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to ensure all walking surface vertical differentials are not greater than a quarter(1/4)
of an inch in depth including vertical differentials between the interfaces
(perimeters)of the KIOSKS and walking surface the KIOSKS reside on.
j. The CITY will remove and dispose of litter within a 10-foot radius around each
KIOSK within the PROJECT LIMITS during the daily visits to each KIOSK.
I<. The CITY will submit Lane Closure Requests to the DEPARTMENT when
maintenance activities require the closure of a traffic lane in the DEPARTMENT's
right-of-way.Lane closure requests shall be submitted through the District Six Lane
Closure Information System, to the DEPARTMENT's area Permit Manager in
accordance with the District Six Lane Closure Policy,as may be amended from time
to time.
The CITY will provide the DEPARTMENT a report every January with the total
yearly=(12-month period) usage for each of the KIOSKS.The report shall include
the number of impressions gathered at each KIOSK installed within the PROJECT
LIMITS, the number of hours the KIOSK is not operational, the number and
duration of public service messages,and the total number of incidents/accidents
recorded/reported that involves the KIOSK.
in. The CITY will maintain a service log of all operations and maintenance activities
within the PROJECT LIMITS that sets forth the date of the activity,the KIOSK
that was maintained,and the work that was performed.
11. The CITY is responsible for obtaining copies of all applicable rules, regulations,
policies,procedures,guidelines,and manuals,as may be amended from time to time.
4. JNSTALLATION, OPERATIONS, AND MAINTENANCE DEFICIENCIES
a. If at any time and for any reason it shall come to the attention of the
DEPARTMENT that the CITY's contractual obligations as established herein are
not being complied with pursuant to the terms of this AGREEMENT, the
DEPARTMENT may. at its option, issue a written notice, delivered to the Office
of the CITTY MANAGER,to notify the CITY of the.deficiencies.If the deficiencies.
are safety related or displayed messages related,the CITY shall immediately correct
the cited deficiencies:The CITY shall correct cited deficiencies which are not safety
related or displayed messages related in accordance with paragraph 13.a of the IKE
Agreement dated July 28,2023,between the CITY and IKE.
b. The CITY will provide the DEPARTMENT with an assessment of the cause of
said deficiencies and provide written remedial measures that will be taken to prevent
reoccurrence. If said deficiencies are not corrected to the satisfaction of the
DEPARTMENT, the DEPARTMENT may,at its option, correct any deficiencies
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
or non-compliance and/or remove the KIOSKS at the DEPARTMENT's sole
discretion and seek the costs of correcting the deficiencies or KIOSK removal from
the CITY.
5. NOTICES
All notices, requests,demands,consents,approvals,and other communication which are
required to be served or given hereunder, shall be in writing and shall be sent by email or certified
U.S. mail, return receipt requested, postage prepaid, addressed to the PARTY to receive such
notices as follows:
To the DEPARTMENT: Florida Department of Transportation
1000 Northwest Ill Avenue,Room 6205
Miami,Florida 3 3 1 72-5800
Attn: District Maintenance Engineer
Email: renato.marrero(a dot.state.fl.us
To the CITY: City of Miami Beach
1700 Convention Center Drive
Miami Beach,FL 33139
Attention: CITY Manager
With a copy to: City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attention: Assistant Director of the Public Works
Department
Notices sent by email will be deemed to have been received by the end of one(1) business day after
being sent unless a reply of actual receipt is provided.Notices sent by certified U.S.mail shall be
deemed to have been received by the end of five(5)business days from the proper sending thereof
unless proof of prior actual receipt is provided.
6. REMOVAL. RELOCATION OR ADJUSTMENT OF THE KIOSKS
a. The CITY will remove,relocate,or adjust at any time in the future KIOSKS and restore
the area of the removed, relocated, or adjusted KIOSKS within the PROJECT
LIMITS to a standard concrete sidewalk, in accordance with the DEPARTMENT's
guidelines, standards, specifications, and procedures, at the CITY's expense, for the
construction, repair,improvement,maintenance,safe and efficient operation,alteration,
or relocation of all,or any part of a state road,at the DEPARTMENT's sole discretion
and satisfaction.
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
b. The DEPARTMENT will notify the CITY a minimum of 60 calendar days prior
to any DEPARTMENT-directed relocation, removal, or adjustment to allow the
CITY time to coordinate the relocation,removal,or adjustment. If the KIOSKS are
not relocated, removed, or adjusted in a timely manner as determined by the
DEPARTMENT, then the DEPARTMENT will remove the KIOSKS at the
CITY's expense.
c. The CITY's operations and maintenance responsibilities will survive any relocation
or adjustment,as long as the KIOSKS remain within the PROJECT LIMITS.
7. A:CTWORIZATIQN T INSTALL,OPERATE,AND MAINTAIN
a. The CITY will submit draft KIOSK,installation plans and details and schedules for
each proposed location within the PROJECT LIMITS to the DEPARTMENT.
The DEPARTMENT will review the draft KIOSK installation plans and details
and schedules for compliance with the requirements of this AGREEMENT and
review upcoming DEPARTMENT projects. The DEPARTMENT and CITY will
discuss any comments,questions,and concerns within.thirty(30)calendar days and
meet on-site if requested by either the DEPARTMENT or CITY.
b. After the on-site meeting, if requested, and resolution of any comments, questions,
and concerns, the CITY will submit a General Use Permit application for each
proposed KIOSK location or relocation to the DEPARTMENT.The General Use
Permit application must include installation plans and details signed and sealed by
a Professional Engineer registered in the State of Florida and installation schedules
showing the requirements of this AGREEMENT are satisfied.
c. The DEPARTMENT will review the General Use Permit application, and if all
requirements of this AGREEMENT are satisfied,approve the General Use Permit
application for a term of four(4)years.
d. The CITY will install the KIOSK within 180 calendar days of DEPARTMENT
approval of the General Use Permit.
e. At the end of the four (4) year term, the CITY may submit another General Use
Permit application for any proposed KIOSK locations to the DEPARTMENT.The.
DEPARTMENT will review the General Use Permit application, and if all
requirements of this AGREEMENT have been satisfied and if the KIOSK continues
to serve the transportation purpose of providing a wayfinding device for pedestrians
and bicyclists as indicated by increasing or consistent impressions gathered at the
KIOSK,approve the General Use Permit application for a term of four(4)years. In
the event that impressions decrease at a KIOSK, the CITY and DEPARTMENT
will work in good faith to determine if the KIOSK should be
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
removed,be relocated,or remain.The CITY may continue to submit for General
Use Permits until the date this AGREEMENT ends.
f. DEPARTMENT authorized KIOSK locations will be incorporated into this
AGREEMENT•by a supplemental agreement between the PARTIES, in the form
attached hereto as Exhibit"D",to be executed by the authorized signatories of this
AGREEMENT,or their designees.
8. MEM
a. The effective date of this AGREEMENT will commence upon execution by the
PARTIES.
b. The term of this AGREEMENT consists of an initial term and two possible renewal
terms.
c. The initial term of this AGREEMENT will commence upon the effective date and
continue for ten(10)years.
d. At the end of the initial term, the first possible renewal term will commence and
continue for five(5)years. The DEPARTMENT will notify the CITY in writing
at least one hundred twenty (120)calendar days prior to the expiration of the initial
term if the DEPARTMENT does not wish to renew this AGREEMENT.Within that
one hundred twenty (120)calendar day period,the CITY and the DEPARTMENT
will work in good faith to remedy any concerns causing the DEPARTMENT to
consider non-renewal. In the event that such considerations are not remedied, the
DEPARTMENT may elect in its sole discretion to not renew the AGREEMENT.
e. If applicable, at the end of the first renewal term, the second possible renewal term
will commence and continue for five(5)years.The DEPARTMENT will notify the
CITY in writing at least one,hundred twenty (120) calendar days prior to the
expiration of the initial term if the DEPARTMENT does not wish to renew. Within
that one hundred twenty (120) calendar day period, the CITY and the
DEPARTMENT will work in good faith to remedy any concerns that are causing
the DEPARTMENT to consider non-renewal. In the event that such considerations
are not remedied,the DEPARTMENT may elect in its sole discretion to not renew
the AGREEMENT.
f No additional General Use Permits shall be approved when this AGREEMENT
ends. General Use Permits approved prior to the end of this AGREEMENT will
survive until the term of each General Use Permit ends. Prior to the end of each
General Use Permit,the CITY will,at its sole cost and expense,remove the KIOSK
and restore the area to a standard concrete sidewalk, in accordance with the
DEPARTMENT'S guidelines,standards,and procedures,and to the satisfaction of
the DEPARTMENT.
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
9. TERMINATION
a. The DEPARTMENT may terminate this AGREEMENT upon sixty (60) calendar
days written advance notice if the CITY fails to perform its duties under this
AGREEMENT or fails to respond to and correct the reasons for the termination stated
in the notice.
b. Both PARTIES may mutually agree to terminate this AGREEMENT.An agreement
to terminate shall be valid only if made in writing and executed with the same formalities
as this AGREEMENT.
c. In accordance with Section 287.058(1)(c), Florida Statutes, the DEPARTMENT
may unilaterally cancel this AGREEMENT if the CITY refuses to allow public access
to any or all documents, papers, letters, or other materials made or received by the
CITY pertinent to this AGREEMENT unless the records are exempt from Section
24(a)of Article I of the State Constitution and Section 119.07(1),of the Florida Statutes.
d. Prior to the effective date of termination of the AGREEMENT pursuant to this
Section, the CITY will, at its sole cost and expense, remove all KIOSKS and
restore the area to a standard concrete sidewalk, in accordance with the
DEPARTMENT'S guidelines, standards, and procedures, and to the satisfaction
of the DEPARTMENT.Notwithstanding the foregoing,General Use Permits approved
prior to the end of this AGREEMENT will survive until the term of each General Use
Permit ends.
10. GENERAL TERMS
a. E-Verify
The CITY will:
�. Utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the
Vendor/Contractor during the term of the contract;and
Expressly require any subcontractors performing work or providing services
pursuant to the state contract to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the subcontractor during the contract term.
(Executive Order Number 2011-02)
The CITY will insert the E-Verify clause into any contract entered into by the
CITY with vendors or contractors hired by the CITY for purposes of performing
its duties under this AGREEMENT.
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DocuSign Envelope ID:.509B10E8-6C84-479B-A7AE-6927AAAB2DFB
b. This writing embodies the entire AGREEMENT and understanding between the
PARTIES hereto and there are no other agreements and understanding, oral or
written, with reference to the subject matter hereof that are not merged herein and
superseded hereby.
c. This AGREEMENT shall not be transferred or assigned, in whole or in part,
without the prior written consent of the DEPARTMENT.
d. This AGREEMENT shall be governed by and constructed in accordance with the
laws of the State of Florida. Any provisions of this AGREEMENT found to be
unlawful or unenforceable is severable and will not affect the validity of the
remaining portions of the AGREEMENT.
e. The venue for any and all actions arising out of or in connection with the
interpretation, validity, performance or breach of this AGREEMENT lies
exclusively in a state court of proper jurisdiction in Leon County,Florida.
f. A modification or waiver of any of the provisions of this AGREEMENT shall be
effective only if made in writing and executed with the same formality as this
AGREEMENT.
g. The section headings contained in this AGREEMENT are for reference purposes
only and do not affect the meaning or interpretation hereof.
h. No term or provision of this AGREEMENT shall be interpreted for or against
either PARTY because the PARTY or its legal representative drafted the provision.
i. The DEPARTMENT is a state agency,self-insured and subject to the provisions of
Section 768 28, Florida Statutes, as may be amended from time to time.Nothing in
this AGREEMENT shall be deemed or otherwise interpreted as waiving the
DEPARTMENT's sovereign immunity protections, or as increasing the limits of
liability as set forth in Section 768.28, Florida Statutes.
j. This AGREEMENT shall not be construed as in any way establishing a partnership,
joint venture,express or implied agency,or employer employee relationship between
the DEPARTMENT,the CITY,and IKE.
11. 1NDEMNI.FICATION
a. Subject to Section 768.28,Florida Statutes,as may be amended from time to time,the
CITY shall promptly indemnify, defend, save and hold harmless the
DEPARTMENT,its officers,agents,representatives and employees from any and all
losses,expenses,fines,fees,taxes,assessments,penalties,costs,damages,judgments,
claims, demands, liabilities, attorney's fees (including regulatory and appellate
fees),and suits of any nature or kind whatsoever caused by, arising out of,
or related to the CITY's exercise or attempted exercise of its
responsibilities as set out in this AGREEMENT, including but not limited
to, any act, action, neglect or omission by the CITY, its officers, agents,
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employees, contractors, or representatives in any way pertaining to this
AGREEMENT,whether director indirect,except that neither the CITY nor
any of its officers, agents, employees, contractors or representatives will
be liable under this provision for damages arising out of injury or damages
directly caused or resulting from the sole negligence of the
DEPARTMENT.
b. The CITY's obligation to indemnify, defend and pay for the defense of the
DEPARTMENT,or at the DEPARTMENT's option,to participate and associate with
the DEPARTMENT in the defense and trial of any claim and any related settlement
negotiations, shall be triggered immediately upon the CITY's receipt of the
DEPARTMENT'S notice of claim for indemnification. The notice of claim for
indemnification shall be deemed received if the DEPARTMENT sends the notice
in accordance with the formal notice mailing requirements set forth'in Section 5 of this
AGREEMENT. The DEPARTMENT's failure to notify the CITY of a claim shall
not release the CITY of the above duty to defend and indemnify the DEPARTMENT.
c. The CITY shall pay all costs and reasonable attorney's.fees related to this obligation
and its enforcement by the DEPARTMENT.The indemnification provisions of this
section shall survive termination or expiration of this AGREEMENT,but only with
respect to those claims that arose from acts or circumstances which occurred prior to
termination or expiration of this AGREEMENT.
d. The CITY's evaluation of liability or its inability to evaluate liability shall not excuse
the CITY's duty to defend and indemnify the DEPARTMENT under the provisions
of this section. Only an adjudication or judgment, after the highest appeal is
exhausted, specifically finding the DEPARTMENT was solely negligent shall
excuse performance of this provision by the CITY.
12. COUNTERPARTS AM.'FJ:.ECTR.ONIC SIGNATURES
This AGREEMENT may be executed in counterparts,each of which shall be an original as
against either PARTY whose signature appears thereon, but all of which taken together shall
constitute but one and the same instrument.An executed facsimile or electronic scanned copy of this
AGREEMENT shall have the same force and effect as an original.The PARTIES shall be entitled
to sign and transmit an electronic signature on this AGREEMENT (whether by facsimile, PDF or
other email transmission),which signature shall be binding on the PARTY whose name is contained
therein.Any PARTY providing an electronic signature agrees to promptly execute and deliver to the
other PARTIES an original signed AGREEMENT upon request.
1'agti 1 1 )f 1(,
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•
IN WITNESS WHEREOF, the PARTIES hereto have caused these presents to be executed
the day and year first above written.
, CITY OF MIAMI BEACH: STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION:
•
DocuSigned by:
•
Ieuel, Gav'ua •
BY: BY: 6B0c 09FD98547F...
Rickelle Williams District Director of
Interim City Manager Transportation Operations
by:
MAY 2 8 2024 • LDo;ungned
(IA0a
• ATTEST: ATTEST: 9B3E212210734D7...
Rafael E. Granado Executive Secretary
City Clerk
•
..
"yyli LEGAL REVIEW:
INLOAP OAATEDi' •
Cjij 26'
DocuSigned by:
BY: BY: 19caFnF1a1n7�aar.
District Chief Counsel
•
•
• APPROVED AS TO
FORM & LANGUAGE
OR EXECUTION
Page 12 of 16
•
_
City Attomey Dote
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EXHIBIT "A"
IKE AGREEMENT
DATED JULY 28,2023
BETWEEN THE CITY OF MIAMI BEACH AND IKE SMART CITY,LLC
[To be herein incorporated]
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
IKE SMART CITY, LLC
TO DESIGN, MANUFACTURE, INSTALL,OPERATE AND MAINTAIN INTERACTIVE
. DIGITAL MEDIA KIOSKS, PURSUANT TO RE28J2023 FOR
6PROPOSALS NO. 2022-0404-KB
THIS AGREEMENT (this "Agreement") is made this day of , 2023 (the
"Effective Dale"), by and between the CITY OF MIAMI BEACH, a Florida municipal corporation
(the"City"), and IKE SMART CITY, LLC, a Delaware limited liability company("Company").
BACKGROUND INFORMATION
A, Company is engaged in the development, installation, operation and maintenance of.
interactive directory signs and wayfinding platforms, including IKE Kiosks (as hereinafter
defined).
B. The City desires to enhance the experience for the residents and visitors of the City
through the use of IKE Kiosks.
C. On December 14, 2022, the Mayor and City Commission adopted Resolution No. 2022-
32422, authorizing the City administration to negotiate an agreement with Company,as
the top-ranked proposer, for the Manufacturing, Installation, Maintenance and Operation
• of Interactive Digital Media Kiosks pursuant to the RFP, as defined in Section 2
(Definitions).
D. The City and Company desire to coordinate efforts to discuss the deployment of IKE
Kiosks within the City, and if successful, the City desires-to grant Company certain rights
to design,manufacture, install, operate, and maintain IKE Kiosks at Company's sole cost
and expense, and at no cost to the City, in and on the approved Locations(as hereinafter
defined)all in accordance with the terms set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the City and Company hereby agree as follows:.
1. Incorporation of Background Information. The foregoing background
information is hereby incorporated and made a part of this Agreement.
2. Definitions.
a. "Advertising Freestanding Kiosk"means a freestanding structure designed
to sell advertising space.
b. "City Directed Content" means any and all content provided to Company
by the City for display on IKE Kiosks or created by the Company at the direction of the
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City, including any content on which City logos, trademarks or other City marks may
appear.
c. "City Events" means any event, produced or approved by the City, that is
held within the City.
d. "City Event Period"means that period commencing fourteen(14)days prior
to the date on which a City Event starts and ending two (2) days following the date on
which the City Event ends.
e. "City's Contract Manager" shall mean the individual appointed by the City
Manager who shall be the City's authorized representative to coordinate, direct, and
review on behalf of the City, all matters related to the administration of this Agreement
(exclusive of those authorizations reserved to the City Manager or the City Commission).
For purposes of this Agreement the City's Contract Manager shall be the Assistant
Director of the Public Works Department.
f. "City Manager"shall mean the Chief Administrative Officer of the City,who
shall serve as the City's representative to whom administrative requests for approvals
shall be made and who shall issue authorizations (exclusive. of those authorizations
reserved to the City Commission). The City Manager may appoint a designee to perform
one or more of the City Manager's responsibilities including, without limitation, the City's
Contract Manager or an auditor. "Auditor" refers to member(s) of the City's accounting
staff, an inspector general.retained or appointed by the City, or professionally qualified
consultants employed by the City to conduct an audit.
g. "Fiscal Quarter" means the periods between and including (I) January 15'
through March 3151,(ii)April 151 through June 30`h, (iii)July 1s1 through September 30',and
(iv) October 15'through December 3151.
h. "Freedom of Information Law"or''FOI Law"means all applicable state and
federal.statues, laws, ordinances, rules, regulations, requirements and codes, related to
any public request for information, requiring certain proceedings of government agencies
to be.open or available to the public, or otherwise known as a"Sunshine Law".
i. "Gross Revenues" means the total gross sales receipts earned by the
Company in connection with the operation of the IKE Kiosks, as more particularly
described in Exhibit A.
j. "IKE Kiosks" means the interactive directory signs and wayfinding kiosks
operated by the Company for the purpose of providing a directory of businesses and other
points of interest within the City and displaying digital content, and which may provide,
without limitation,those services and applications as set forth on Exhibit B(the"Approved
Uses"),and include various related Software,hardware and equipment components. The
IKE Kiosks are referred to individually as an "IKE Kiosk".
•
k. "Installed IKE Kiosk" .means an IKE Kiosk that has been installed at a
Location and has become operational. From the first date in which an IKE Kiosk becomes
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operational ("Initial Operational Date') forward, an IKE Kiosk shall be referred to as an
-"Installed IKE Kiosk".
I. "Installation Work"means all work performed by the Company to install an
IKE Kiosk at a Location, including any and all work necessary to bring electrical service or
fiber optic cable to that Location.
m. "Intellectual Property Rights" or "IPR" means the Company's patents,
registered designs and trademarks, together with applications therefor and copyrights of
any kind.
n. "Interactive Mode" means the condition of an IKE Kiosk during any period
in which a user is actively engaging the-IKE Kiosk.
"Kiosk Revenue" means the amount paid by the Company to City as set
forth in Exhibit A.
p. "Locations" means those locations on which the IKE Kiosks may be
installed by Company,and subject to change as set forth in this Agreement. The Locations
are referred to individually as a"Location".
q. "Minimum Annual.Guaranty" means the amount payable per IKE Kiosk as
set forth in Exhibit A.
r. "Operational Date"-means the date on which an IKE Kiosk is installed and •
capable of carrying advertisements and performing the functions and services set forth in •
this Agreement.
s. "Passive.Mode"means the condition of an IKE Kiosk during any period in
which no users are actively engaging the IKE Kiosk.
t. "Proposal Documents" means the City of Miami Beach Request for
• Proposals (RFP) 2022-0404-KB for the Design, Manufacture, Install, Operate and
Maintain Interactive Digital Media Kiosks,together with all amendments thereto,issued by
the City in contemplation of this Agreement(the "REP"),.and the Company's proposal in •
response thereto ("Proposal"), all of which are hereby incorporated and made a part
hereof; provided;however, that in the event of an express conflict between the Proposal
Documents and this Agreement, the following.order of precedent shall prevail: this
Agreement;-the RFP; and the Proposal.
•
u. "Required Approvals"means any and all required governmental approvals,
permits and entitlements from all governmental authorities having jurisdiction over the IKE
Kiosks in connection with the installation and operation of the IKE Kiosks and any other
• required improvements to the Locations.
v. "Software" means any and all software used in the operation of the IKE
Kiosks.
•
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w "Spot" means a discrete unit of time during Passive Mode when content
may he displayed on IKE Kiosk screens.
x. "Term" means the period in which the Company may install and operate
the IKE Kiosks, as set forth in Exhibit A.
3. Design/Permitting Period. Company shall provide,at its sole cost and expense,
any and all design services including, but not limited to, architectural and engineering services,
as reasonably required in connection with all the Required Approvals. Company shall submit
applications-for the Required Approvals for the first IKE Kiosk within six (6) months from the
Effective Date and shall submit applications for the Required Approvals for all fifteen (15) IKE
Kiosks within one (1) year following the Effective Date. Company shall pursue the Required
Approvals in a diligent manner, and the City, in its proprietary capacity, shall cooperate with the
Company as may be reasonably required in its efforts to obtain the same.
4, Non-Exclusive Grant of Rights. The City has executed an agreement, dated
October 22, 2021 (the "Bus Shelter Agreement"), with Outfront Media Group, LLC ("Outfront").
This Agreement, and in particular the possible Locations for the IKE Kiosks, shall be subject to
the rights granted by the City to Outfront with respect to the Bus Shelter Zone (as defined in
Section 5(b)). Without limiting the foregoing,the rights granted in this Agreement to the Company
are non-exclusive; provided, however, that the City agrees-not to install, or permit or allow the
installation of;any other Advertising Freestanding Kiosk within 250 feet from the closest edge of
any Installed IKE Kiosk (the "IKE Kiosk Exclusivity Zone"). The foregoing limited exclusivity is
intended to solely limit Advertising Freestanding Kiosk within the IKE Kiosk Exclusivity Zone. For
the sake of clarity and without modifying the foregoing limited exclusivity, the City or a City's
contractor shall not be prohibited from displaying advertising on any other type of temporary or
permanent structure within the IKE Kiosk Exclusivity Zone including, without limitation, water
fountain; garbage cans;ashtrays; kiosks related to a rental sharing program for bicycles or other
mobility devices; bicycles or any other mobility devices: special events related kiosks, tables,
stands, etc.; or property owned or controlled by the City including, without limitation, parking
facilities, buildings, Parks, or other similar facilities.
5. IKE Kiosks/Locations.
a. An IKE Kiosk. The City, in its proprietary capacity, hereby approves the
conceptual plan/design as to the type of IKE Kiosk which is attached as Exhibit B-1
hereto. Any modifications to Exhibit B-1 must be approved, in writing, by the City
Manager prior to such changes being implemented. Notwithstanding the foregoing, the
City and Company hereby acknowledge and agree that the City's approval as to the type
of IKE Kiosk is given by the City solely in its proprietary capacity and not in its regulatory
capacity. Notwithstanding such proprietary City approval, Company acknowledges and
agrees that the type of IKE Kiosk arid its installation at one of the proposed Locations
may trigger and require review and approval by one (or more) of the City's land use
boards. Accordingly, in such circumstances, Company shall be required, at its sole cost
arid expense,to obtain any and all-required final,non-appealable development approvals
and/or orders for such IKE Kiosks, prior to implementation of said IKE Kiosks in those
Locations. Within thirty (30) days following the Effective Date, Company shall provide
the City with (i)a virtual demonstration of the content management system software for
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the iKE Kiosks, (ii)an on-site demonstration of an operational IKE Kiosks located within
the City of Miami,and(iii)three(3)paint samples-to the City Manager.The City.Manager
shall have fifteen (15) days following receipt of the aforementioned.paint samples in
which to notify Company of the paint sample it approves for the color of the IKE Kiosks,
subject to Company securing the requisite regulatory approvals for the selection. Upon
receipt of the City Manager paint selection, Exhibit B-1 shall be updated to incorporate
the same. If the City fails to respond to Company's attempts to coordinate the virtual
demonstration or the on-site demonstration and as a result thereof the demonstrations
do not occur within the aforementioned 30-day period, the same shall not be deemed to
be a default of this Agreement by Company.
b. Number and Locations for iKE Kiosks,
The City Manager will initially approve fifteen (15) iKE Kiosks, and the City
Commission may approve, at.the sole discretion of the City Commission, up'to fifteen
(15) additional IKE Kiosks during-the Term, for a total number not to exceed thirty(30)
IKE Kiosks during the Term(the"Operational Ceiling"). The Operational Ceiling amount
may only exceed thirty(30)if approved by the City-Commission. The City and Company
shall work together in good faith to discuss the locations within the City for the installation
of IKE Kiosks; however. the final proprietary approval of the Locations of the IKE Kiosks
• shall rest with the City Manager, in the City Manager's sole discretion._ Within thirty
(30)days from the Effective Date of the Agreement, the City Manager shall approve, in •
writing, a site plan containing a list of.the Locations, which will be incorporated herein
and attached hereto as Exhibit:B-2. Any change in the Locations shall be.subject to the •
prior written approval of the City Manager, in the City Manager's sole and absolute
discretion.Notwithstanding the foregoing,the-City and Company acknowledge and agree
that no.lKE Kiosks shall be permitted within 250 feet from the closest.edge of any existing
or future bus shelter (the"Bus Shelter Zone"), except that IKE Kiosks may be installed
along Lincoln Road, including any portions of Lincoln Road that are within a Bus Shelter
Zone..In the event that the City and/or the County wish to install a new bus shelter or
relocate an existing bus shelter for the sole purpose of serving the transportation needs.
within the City of Miami Beach ("New Bus Shelter Installation")and the New•Bus Shelter
Installation causes an existing IKE Kiosk to be in violation of the Bus Shelter Zone,
Company, at its sole cost, shall.be required to remove the IKE E Kiosk in violation of the
• Bus Shelter Zone within thirty (30)days from the date Company receives written notice
from the-City of the need-to-remove such IKE Kiosk. In the event that an FDOT, County,
or City-initiated roadway construction project including,without limitation,harmonization,
flood mitigation projects, or any other project required.to protect the public safety, health
or general welfare, which impact an existing Location ("Public Roadway Project"),
necessitating the temporary or permanent removal of an IKE-Kiosk or any of its related
components, Company,at its sole cost, shall be responsible for any required alteration,
storage and/or removal of the existing IKE Kiosk, within thirty (30) days from the date
Company receives written notice from the City of the need to temporarily or permanently .
remove such IKE Kiosk. Company shall be responsible for any relocation costs,including
disconnecting and restoring the'existing-Location, in addition to.all connection and site
work required for the new Location (collectively,"Relocation Costs")related to a request
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by Company, as well as a request by the City, to the extent the City's request relates to
a New Bus Shelter Installation or Public Roadway Project.
Additionally, the City may require the Company to permanently remove and relocate up
to a maximum of three (3) IKE Kiosks for any reason whatsoever ("Removal for
Convenience"). In connection with a Removal for Convenience, the City shall reimburse
the Company for the reasonable Relocation Costs incurred by the Company to remove
and relocate such IKE Kiosk,which reimbursement shall be made within thirty(30)days
following the City's receipt of an invoice or invoices for such costs. Notwithstanding
anything to the contrary contained herein, in no event shall the City require the Company
to permanently remove and relocate more than three.(3) IKE•Kiosks pursuant to a
Removal for Convenience. For the avoidance of doubt, except as may be required in
connection with a New Bus Shelter Installation, in no event shall the City require the
permanent removal and relocation Of an IKE Kiosk for the purpose of increasing the
advertising revenue of,a competitor of the Company.
In connection with a removal of an IKE Kiosk pursuant to this Section 5.b., that
exceeds sixty(60) days in duration, the City shall cooperate with the Company in good
faith to find a mutually acceptable alternative Location to relocate the removed IKE Kiosk.
6. Term. The Term of this Agreement, and the rights and obligations of the parties
set forth herein, shall begin on the Effective Date and continue for the period set forth in the
attached Exhibit A.
7. Kiosk Revenue. From and after the Operational Date for each IKE Kiosk and
•
through the end of the Term, the Company shall pay to City the Kiosk Revenue in accordance
with the terms•set forth in the attached Exhibit A. All payments of the Kiosk Revenue shall be
mailed to the City's Assistant Director for the Public Works Department, at the address set forth
in Section 26 of this Agreement,or at such other address as may be designated by City in writing
from time to time.
8. Project Schedule/Installation Work. Within sixty (60) days from the Effective
Date, Company shall provide to the City a schedule for the fabrication, construction, permitting
and installation of the.IKE Kiosks. At a minimum,the schedule shall specify(and include specific
milestones and timelines for) the permitting phases, fabrication time, commencement and
completion of construction; commencement and completion of installation and implementation
and set-up date (from Initial Operational Date through complete operational rollout of all the
approved Locations and shall reflect the deadlines to apply for Required Approvals and to
complete installation work set forth in this Agreement. All Installation Work shall he at Company's
sole cost and expense. Company shall perform the Installation Work in a good and workmanlike
manner and in compliance with all applicable laws, regulations and rules and the Required
Approvals.
9. Utility Services.
a'. Services. it shall be Company's responsibility,at Company's sole cost and
expense, to secure electrical and/or telecommunication services for each approved
Location. If any utility services or telecommunications services are.unavailable or unable
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to be obtained by Company for a particular Location, Company shall have an opportunity
tO find a reasonably suitable substitute I ocation pursuant to Section 5(h), subject to the
City Manager's approval. Additionally, where access is required across private property
or property not owned or controlled by the City to bring electrical service and fiber optic
cables to a Location,Company,at the Company's sole expense,may negotiate and obtain
access rights across such property for the benefit of Company. If the Company is unable
• to negotiate access, rights on terms and conditions reasonably satisfactory to the
Company, the parties shall work together to find a'reasonably suitable alternative location
for the IKE Kiosk at issue pursuant to Section 5(b). Company shall be responsible for any
Relocation Costs in accordance with Section 5(b).
b. Cost. The Company shall pay all costs associated with bringing utility
services and telecommunications services to each Location, including any and all costs
associated with negotiating and obtaining access rights across private property in
connection with the same. Additionally, the Company shall pay the costs of all utility
services and telecommunication services used or consumed by the Company on each
Location directly to the suppliers of such services, including the installation of a separate
meter for the usage at each approved Location. Company shall be permitted to utilize
smart meters for the IKE Kiosks in Company's discretion.
c. Disruption of Services. Company hereby releases the City from any
damages arising from the interruption or unavailability of any utility services to one or more
IKE Kiosks.
10. Maintenance and Examination of Records.
a. Company shall maintain current,accurate, and complete records of Gross
Revenues in accordance. with generally accepted accounting principles. Systems and
procedures used to maintain these records shall include a system of internal controls and
all accounting•records shall be maintained in accordance with generally accepted
accounting principles and shall be open to inspection and audit by the City Manager or
City Manager's designee, upon reasonable prior notice, whether verbal or written, and
during normal business hours.
b. Company Maintenance.Reports. Upon the request of the City's Contract
Manager, Company shall submit a quarterly(or at such greater intervals, i.e. annually, as
requested by the City)a maintenance report reflecting routine maintenance performed on
the'IKE.Kiosks, Including any repairs performed on any of the IKE Kiosks.
c. City Reports.Company shall provide the City Manager or designee with an
API access or a dashboard for purposes of obtaining historical usage data from IKE
Kiosks, IKE Kiosk application usage,survey information and air quality data.
11. Inspection and Audit of Financial Records.
a. Company shall maintain its records of Gross Revenues and other records
pertaining to the operation and maintenance of the IKE Kiosks,for a period of three (3)
years after the expiration or other termination of this Agreement, and such records shall
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be open and available to the City Manager or his/her designee, as deemed necessary by
them:Company shall maintain all such records at its principal office and will transmit such
records electronically to the City within ten (10) days, following receipt of written notice
from the City requesting to audit such records. Additionally, at the City Managers
discretion,Company shall relocate the records to the City within twenty(20)days following
receipt of written notice from the City.
The City Manager or designee shall be entitled to audit Company's records
pertaining to its operations, as often as he deems reasonably necessary throughout the
Term of this Agreement, and three (3) times within the three (3) year period following
termination of the Agreement (regardless of whether such termination results from the
natural expiration of the Term or for any other reason). The City shall be responsible for
paying all costs associated with such audits,.unless the•audit(s) reveals a deficiency of
five (5%) percent or more in Company's statement of Gross Revenues receipts for any
year or years audited, in which case Company shall pay to the City,within thirty(30)days
of the audit being deemed final by the City, the cost of the audit and a sum equal to the
amount of the deficiency revealed by the audit, plus interest.
b. Within thirty (3.0) days from the end of each Term Year (throughout the
Term), Company shall submit an annual statement of Gross Revenues, in a form
consistent with generally accepted accounting principles. Additionally, such statement
shall be accompanied by a report from a Licensed independent CPA firm..
c. It is Company's intent to stay informed of comments and suggestions by
the City regarding Company's performance.under this Agreement.Within thirty(30)days
after the end of each Term Year, if requested by the City Manager, Company shall meet
with the City Manager or City Manager's designee to review Company's performance
under this Agreement for the previous Term Year.At the meeting, Company and City may
discuss quality, operational, maintenance and any other issues regarding Company's
performance under this Agreement.
12. Taxes,Assessments-
•
a. Company agrees and shall pay before delinquency all taxes and
assessments of any kind levied or assessed upon a Location or the Locations, and/or.on
Company by reason of this Agreement, or by reason of Company's business and/or
operations within a Location. The Company will have the right, al its own expense, to
contest the amount or validity; in whole or in part, of any tax by appropriate proceedings
diligently conducted in good faith. Company may refrain from paying a tax to the extent it
is contesting the imposition of same in.a mariner that.is in accordance with law. However,
if,as a result of such contest, additional delinquency charges become due,Company shall
be responsible for such delinquency charges, in addition to payment of the contested tax,
if so ordered.
b. Company shall also be solely responsible(at its sole cost and expense)for
obtaining and maintaining current any applicable licenses or permits, as required for the
operations contemplated in this Agreement including, without limitation, any•business tax
receipts required by law for the Approved Uses for each Location (if required).
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DocuSign Envelope ID:EEBF73A7•C070-4MB-8E09-AC12050F8161
c. Procedure If Ad Valorem Taxes Assessed. If ad valorem taxes are
assessed against a Location or the Locations (or any portion thereof) by reason of
Company's business and/or operations thereon, Company shall be solely responsible for
prompt and timely payment of same.
13. Employees and Independent Contractors.
Company's Employees.
a. Company shall select, train and employ such number of employees or
contractors as is necessary or appropriate for Company to satisfy its responsibilities
hereunder. Company shall be the sole authority to hire,terminate and discipline any and
all personnel employed by Company.
b. Company shall designate a competent full-time employee to oversee the
day-to-day operations,and who shall act as the contract administrator for this Agreement
and serve as Company's primary point-person with the City. This individual shall have
the requisite amount of experience in operating, managing, and maintaining the IKE
Kiosks and operations contemplated herein.The employee shall be accessible to the City
Manager or City Manager's designee at all reasonable times during normal business
hours to discuss•the management, operation and maintenance of the IKE Kiosks, and
within a reasonable time frame during non-business hours in the event of emergency.
• Consistent failure by the employee to be accessible shall be reported to Company's
principal(s),and if not rectified, shall he grounds for replacement of the employee.
c. Company's employees and/or contractors shall wear identification badges
during all hours when such employee or contractor is visiting a Location within the scope
of such employment or such contractor relationship. All employees and/or contractors
shall comport themselves in a professional and courteous manner. The Company and
any persons hired or otherwise retained by.Company to perform work at a Location shall
never have been convicted of a felony.
14. Maintenance, Repair and Operation
a. The Company accepts the use of any and all Locations provided in
this Agreement "AS IS," "WHERE IS," and "WITH ALL FAULTS," existing as of
the Effective Date.
b. Maintenance/Repair.
1. Company, at its sole cost and expense,shall be solely responsible
for the day to day operation, maintenance and repair of all Locations and any
equipment thereon including, without limitation, the IKE Kiosks. Company shall
maintain the Locations and any equipment thereon including, without limitation,
the IKE.Kiosks in a good_working order and condition and shall keep all IKE Kiosks
- free of graffiti and like new condition. Many small/light maintenance items may be
done on-site•by.Company and/or its subcontractors to eliminate or minimize
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DocuSign Envelope ID:5091310E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
DocuSign Envelope ID:EE8F73A7-0070.4AAB-8E99-AC12050F8161
unit downtime, while moderate to heavy maintenance may require equipment to
be removed from circulation and serviced at Company's repair center.
2. The Company shall employ standard operating procedures with
respect to the IKE Kiosks that includes (i) one (1) visit to each IKE Kiosk.per
weekday and one (1)visit to each IKE Kiosk during weekends to inspect the IKE
Kiosks, perform minor repairs and cleaning, perform,system testing that cannot
otherwise he done remotely,and otherwise ensure the IKE Kiosks are maintained
in a clean and functional manner and to remove any vandalism thereon and (ii)
electronic monitoring twenty-four (24) hours per day, seven (7) days per week to
provide software updates, .address any outages or software breaches, and
otherwise troubleshoot any problems impacting the functionality of the IKE Kiosk
software.
3. In addition to the foregoing, during City Events, the Company shall
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perform enhanced monitoring of the IKE Kiosks to ensure functionality and.shall
clean each IKE Kiosk.two(2)times per day.Additionally, the Company shall have
a regional technical supervisor and a director of operations for the Company
present in the City during the City Event Period to provide twenty-four (24) hour
per day,seven(7)day per week service to the IKE Kiosks.The City.upon request,
will be provided the direct contact information for.the'Company's regional technical
supervisor and a director of operations who will be present in the City during a City
Event.
4. All damage of any kind to a Location and any equipment thereon
including, without limitation, the IKE Kiosks, shall be the sole obligation of
Company,and shall be repaired,restored or replaced promptly by Company,atits
• sole cost and expense, to the reasonable satisfaction of the City Manager or City
Manager's designee In the event that an IKE Kiosk is damaged for any
reason, Company shall, at a minimum, commence repairs within twenty four(24)
hours, and, in any event, complete repairs within three (3) days from the date
Company first becomes aware of the need for the repair or (it irreparable), or-if
stolen,replace the damaged or stolen IKE Kiosk so that same is fully
operational, no later than seven (7) days from the date Company first becomes
aware of the damage or theft. All of the aforesaid repairs, restorations and
replacements shall be in quality and class equal to or better than the original work
(or equipment)and shall be done in good and workmanlike manner.
5. In the event Company fails_to remove the graffiti from the IKE Kiosk or
equipment at the Location, or make the necessary repairs no later than three (3)
days from the date Company first becomes aware of the existence of the graffiti or
need for the repair, or fails to replace the IKE Kiosk within seven (7)days from the
date Company first becomes aware of the need for replacement, the City may,
without an obligation to do-so, take necessary actions to remove the graffiti or
make the necessary repair, or remove the IKE Kiosk, as applicable. Company
shall be obligated to reimburse the City for actions taken under this provision.
Notwithstanding the foregoing, depending upon the extent/content of the
graffiti/damage, the City may request immediate covering of the IKE Kiosk and
require the removal or repair work to be completed within 24 hours. Should
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DocuSign Envelope ID:EEBF73A7-0070-4AAB-8E99-AC12050F8161
Company fail to correct the damages in the event of incident within the specified
time frames, the City may repair and/or remove the IKE Kiosk and charge
Company all costs associated with the non-performance. The City shall not be
liable for any damages related to the foregoing sell-help remedies.
6. It shall be Company's sole obligation to ensure that
any renovations,repairs and/or improvements made by Company to the Locations
comply with ail applicable building codes and life safety codes of governmental
authorities having jurisdiction.
7. Company agrees, also at its sole cost and expense, to pay for all
garbage disposal generated by its operations.
c. Performance by City in an Emergency. If the City Manager, in the City
Manager's sole discretion,deems that the City needs to act immediately in order to protect
the public health, safety,and general welfare of its citizenry, the City reserves the right to
take any and all necessary actions including, without limitation, interrupting, curtailing or
suspending the provision of any utility service, securing the area surrounding the IKE
Kiosk, or•temporarily removing an IKE Kiosk or parts thereof (collectively "Emergency
Actions"). Prior to undertaking the removal of an IKE Kiosk under this subsection, the City
shall provide IKE Kiosk with a minimum of twenty-four hours' notice in which to perform
the removal of an IKE Kiosk, and only if Company fails to remove the IKE Kiosk, will the
City be entitled to use self-help measure. Company hereby waives all claims against the
City for compensation for loss or damage sustained in-connection with said Emergency.
Actions.
d. Orderly Operation. Company shall conduct a neat and orderly operation
at all times and shall be solely responsible for the necessary housekeeping services
to properly maintain the Locations and any IKE Kiosk thereon.
e No Dangerous Materials.
1: The Company agrees not to use or permit the storage
ar.dlor use of gasoline, fuel oils, diesel, illuminating oils, oil lamps,
combustibles powered electricity producing generators, turpentine,
benzene. naphtha, propane, natural gas, or other similar substances,
combustible materials,or explosives of any kind, or any substance or thing
prohibited in the standard policies of fire insurance companies in the State
of Florida,on or within any of the Locations,or on any City property and/or
right of way.
2. Company shall indemnify, defend and hold the City
harmless from any loss, damage, cost, or expense of the City, including,
without limitation,reasonable attorney's fees,incurred as a result of,ari*ig - -
from, or connected with the placement by Company of any "hazareis'..
substance"or"petroleum products"on, under, in or upon the Location,?.a
those terms are defined by applicable Federal and State Statute, or any
environmental rules and environmental regulations promulgated
thereunder:provided,however,Company shall have no liability in the event
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
DocuSign Envelope ID:EEBF73A7-0070-4AA8-8E99-AC12050F8151
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of the willful misconduct or gross negligence of the City,its agents,servants
or employees. Che provisions of this subsection (e) shall survive the
termination or earlier expiration of this Agreement.
f. Security.
• 1. Under no circumstances shall the City be responsible for any stolen
or damaged equipment, nor shall City be responsible for any stolen or damaged
personal property of Company's employees,contractors, agents,patrons,guests,
invitees, and/or other third parties.
2. Notwithstanding the preceding paragraph, Company shall not
be obligated to provide security services (whether manned or automated) to
' patrons using the IKE Kiosks, as the IKE Kiosk services are contemplated as an
unattended self-service and automated service.Except with respect to the camera
housed in the approved iKE Kiosk type, Company shall not employ any recorded
video surveillance without the prior written approval of the City Manager.
g. inspection. The Company agrees that any 'Location (including, without
limitation,any equipment and IKE Kiosk thereon)may be inspected.at any time by the City
Manager or City Manager's designee,or by any other municipal; County, State.officer, or
officers of any other agency(ies)having responsibility and/or jurisdiction for inspections of
such operations.The Company hereby waives all claims against the City for compensation
.for loss or damage sustained by reason of any interference with the operation as a result
of inspection by any public.agency(ies)or officials,(including,without limitation, by reason
of any such public agency or official in enforcing any laws, ordinances:or regulations as
• a result thereof).Any such interference shall not relieve the.Company from.any obligation
hereunder.
h. Hours of Operation.All Locations and operations thereon shall be open
every day of the year,weather or events of force majeure permitting,and shall be open to
the public 24 hours per day, 365 days per year. No IKE Kiosk shall be inoperable for
more than fifteen (15)consecutive calendar days.
i. No Improper Use.The Company will not use, nor suffer or permit any
person to use in any-manner whatsoever, any Locations or IKE Kiosks thereon, for.any
.illegal, improper, immoral or offensive purpose, or•for any other purpose in violation of
any Federal, State, County, or municipal ordinance, rule, order or regulation, or of
any governmental rule or regulation now in effect or hereafter enacted or adopted.
Company wilt protect, indemnify, defend and hold harmless the City, its officials,
employees, contractors, and agents from and against damage, penalty, fine,judgment,
expense or charge suffered,imposed,assessed or incurred for any violation, or breach of
any law, ordinance, rule, order or regulation occasioned by any act, neglect or omission
of the Company,or any-of its officials,directors,agents,contractors,or servants regarding
Company's operations at the Locations. In the event of any violation by Company, or if the
•
City or its-authorized representative shall deern any conduct onthe part of Company tobe
objectionable or improper,the City shall have the right to suspend Company's operation
_should the Company. fail to correct any;such violation, conduct, or practice to the
satisfaction of the City Manager or City Manager's -designee within two (2) business
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DocuSign Envelope ID:EEBF73A7-0070-4AA6-8E99-AC12050F8161
•
days, following written notice of the nature and extent of such violation, conduct, or
practice. Such suspension shall continue until the violation is cured to the satisfaction of
• the City Manager or City Manager's designee.
j. Compliance with Laws. The Company shall comply with all federal, state,
County and municipal ordinances; statutes, orders, rules and regulations (collectively,
"laws") including, but not limited to, all applicable environmental laws and any laws
applicable to the use of the iKE Kiosks and the display of content thereon.
k. City Content,
1. As and when requested by the City. Company shall meet with City
to discuss the development of City Directed Content for the IKE Kiosks. City
Directed Content shall appear on•the IKE Kiosks during the Interactive Mode and
• Passive Mode in the frequencies and amounts as set forth on Exhibit A. Provided,
however, during periods when advertising time on the IKE Kiosks is in high
demand ("Peak Sales Periods", or individually, each a "Peak Sales Period"), the
Company may desire to sell to advertisers the Passive Mode time otherwise
allocated to the City pursuant to Exhibit-A. In•such event, Company shall request
the City's consent,which consent, if provided at all,shall be at the sole discretion
of the City's Contract Manager,for the Company to sell to advertisers the Passive
Mode time otherwise allocated to the City during. a Peak Sales Period. The,
Company's request shall be made in writing and shall include the start'and end
•
•
dates of the Peak Sales Period at issue. The City shall respond to such request
within seven (7)business days following the date of the Company's request. If the
City-fails to respond within such 7-business day period, the City shall be deemed
to have consented to the Company's request,and accordingly,the City"shall"hay.e" •
no right to display City Directed Content on lhe.IKE Kiosks, which are the subject •
of the request, during the Peak Sales Period at issue.
•
2. City Content. City shall work.with the Company in good faith to
create City Directed Content for the IKE Kiosks. City shall promptly provide
information requested by. and answer any and'all questions from, the Company
regarding the development of any City Directed Content, City shall promptly . is
respond to any requests for approval of City Directed Content and .tall
communicate any objections to such content clearly-and in writing.Notwithstanding
- . the foregoing; the absence of an objection shall,not be interpreted as an approval
to disserriinate the City.Directed Content. The City Directed Content shall require
the prior written approval of the City's Contract Manager before being •
"disseminated.
•
3.• Advertising Content/Standards.
While the City understands the need to "maximize
advertising revenue, the City is also interested in maintaining.a pleasant
and'aestheticimage arid ensure the quality-of-life of its residents. The City
Manager may request removal of any advertisement displayed or placed
on an IKE Kiosk that is otherwise prohibited by this subpart 3.
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DocuSign Envelope ID:EEBF73A7-0070-4AA8-8E99-AC12OSOF8161
ii. Company is solely-responsible for all design, development,
production, redesign, removal,and installation of advertising.
iii. Company shall provide, install, and maintain high quality,
professionally designed commercial advertising displays on the IKE
Kiosks. Company shall adhere to generally accepted principles of
advertising in relation to good taste and truth in advertising.No advertising
which is considered objectionable and offensive in its content or method of
presentation shall be displayed. Whenever a question arises as to the
propriety of an advertisement, prior to its installation, Company is required
to submit the advertisement work to the City's Contract Manager for review
and approval.
iv, Company shall. comply with the City's Advertising.
Guidelines, which guidelines are set forth in this,subpart: Company shall
neither accept for display, install, display nor maintain any advertisement
•
that falls within one or more of the following categories;
a. Has a strobing effect or visually replicates a traffic sign in •
colors and words, including but not limited to a red sign with the words
"Stop", or a yellow sign with the words "LOOK", with the Intent of falsely
presenting themselves as emergency or official governmental signs. The
City understands that words like"look"and"stop"may be used casually in
advertisements, but should not be incorporated as the 'main call out
message, paired with full color backgrounds of traditional traffic or safety
colors (red;yellow,orange).;
b. false or misleading;
c. material that is immoral, lascivious, or obscene as defined
in Section 847.00.1, Florida Statutes;
d. no advertising shall be far businesses engaged in any .
activity that requires the exclusion Of minors pursuant to. Chapter 847,
Florida Statutes;
e. promotes unlawful or illegal goods, services or activities;
f. tobacco or tobacco related products including electronic
- cigarettes;
g, firearms;
h. sexual services, programs or products;
. political candidates or political issues, campaigns; and
j. competitive product's included in any citywide exclusive
sponsorship agreement with non-alcoholic pouring rights providers, as •
notified in writing to Company at least 90 days prior to the date on which
the sponsorship begins; provided, however, Company. shall not be
obligated to comply with this restriction with respect to more than (A) one
(1) citywide exclusive pouring fights sponsor for non-alcoholic beverages
categories other than energy drinks,and one(t)citywide exclusive pouring
rights sponsor for non-alcoholic energy drinks at any given time during the
Term arid(B)two.(2)citywide exclusive spensorship.agreements with non- .
alcoholic pouring rights providers per Term' Year of the Term. •As of the
Effective bate of this Agreement the City has executed an exclusive
pouring rights agreement with PepsiCo for all non-alcoholic beverage
Page 14 of 45
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DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
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DocuSign Envelope ID:EEBF73A7-0070-4AA8-8E99-AC12050F8161
•
categories, including but not limited soda, water,-juice, iced tea, isotonics,
and an exclusive pouring rights agreement with Red Bull for the non-
alcoholic energy drink beverage category, as such, advertising of any
competing products is prohibited; and
k. Advertisement relating to.medical marijuana;and
. I. any such additional category of advertising that may be
added by the Mayor and City Commission, as notified in writing to .
• Company.
4. Advertising of alcoholic beverages, as defined by Section 561.01, •
Florida Statutes, shall be permitted with the following restrictions:
• i. No advertising for alcoholic beverages shall be within 250
feet of any type of public or private school, including pre-schools,
elementary schools, middle schools, high schools, colleges, and
universities;
ii. No advertising for alcoholic beverages shall be within-250
feet of houses of worship, including churches. synagogues, temples, and
• mosques;
No advertising for alcoholic beverages shall be within 250
feet of Hospitals or addiction treatment centers;
iv. No ad shall be allowed that promotes over consumption or
'boisterous/party behaviors. Additionally, all alcohol advertisements must
be followed with an advertisement that speaks to safe consumption of
alcohol, example"Drink Responsibly Miami Beach";
v. All advertising for alcoholic beverages must include the
disclaimer below as mandated by the Alcoholic Beverage Labeling. Act -
("ABLA")of 1988.Government warning disclaimer must be equal to at least
10%'of the size of the ad: "GOVERNMENT WARNING:-(1) According to
the Surgeon General,women•should not drink alcoholic beverages during
•pregnancy because of the risk of birth defects.(2)Consumption of alcoholic
beverages impairs your ability to drive a car or operate machinery;and may
cause health problems." .
5. .Advertising Removal. Any prohibited material, in violation of this
• section,or unacceptable material, as determined by the City Manager, in the City
Manager's sole discretion, which is displayed or placed, shall be removed
immediately upon written notice to Company to remove said advertising, .which
notice may be sent via e-mail at: realestate@orangebarrelmedia.com, from the
City Manager or City's Contract Manager. -In the event Company fails to remove
the advertising within 24 hours of receipt of the City's written notice, the City'may •
take necessary actions to remove the advertisement. Company is obligated to
reimburse the City for actions taken under this provision. The City is not liable for
any damages in connection therewith.
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DocuSign Envelope ID:EEBF73A7-0070-4AA8-8E99-AC12050F8161
15. Property Ownership. The City acknowledges that the IKE Kiosks, the Software,
Including any enhancements thereto regardless which party generated the enhancements, the
IPR and any intellectual property rights in and to any of the content created by the Company and
displayed thereon, with the exception of the City Directed Content, shall belong to the Company
and no part thereof shall become or be deemed the property of the City. Company represents
and warrants that it has the right, power and authority to use the IKE Kiosks, the Software,
including any enhancements thereto, the IPR and any intellectual property rights in and to the
content to be displayed on the IKE Kiosks, with the exception of the City Directed Content.
Company agrees, at its sole cost and expense, to take all actions necessary to maintain
ownership of its logos,trademarks and other marks during the Term. Company further represents
and warrants that it has the right, power and authority to use-its logos, trademarks and other
marks of the Company. Company shall promptly notify the City of any infringement or
unauthorized use of the IKE Kiosks, the Software, any IPR or any content created for the IKE
Kiosks, including City Directed Content,of which it becomes aware and will cooperate fully to take
all actions necessary to terminate such infringing or unauthorized use. Additionally, Company
acknowledges that the City Directed Content ;all logos, trademarks and other marks of the City,
or any portion thereof, belong to City and no part thereof shall become or be deemed to be the
property of the Company, regardless of whether the same are incorporated into City Directed
Content("City's Property"). City agrees,at its sole cost and expense, take all actions necessary
to maintain ownership of its logos,trademarks and other marks during the Term. City represents
and warrants that it has the right, power and authority to use the logos, trademarks and other
marks of the City in any City Directed Content.
16. Insurance and Indemnification.
a. The Company shall maintain and require that their subcontractors maintain
the below required insurance in effect for the duration of the Agreement. The maintenance
of proper insurance coverage is a material element of the Agreement and failure to
maintain or renew coverage may be treated as a material breach of the Agreement,which
could result in termination of the Agreement. Following the expiration of the tenth (10th)
Term Year, the City may elect to re-evaluate the coverage limits set forth in this Section
15 and request an increase in the coverage limits it deemed reasonably necessary based
upon the economic conditions existing at the time of such request.
1. Workers' Compensation Insurance for all employees of Company, as
required by Florida Statute Chapter 440, and Employer Liability Insurance with a limit of
no less than $1,000,000 per accident for bodily injury or disease. Should Company be
exempt from this Statute,Company and each employee shall hold the City harmless from
any injury incurred during performance of the Agreement, If Company is exempt,
Company shalt also submit(I)a written statement detailing the number of employees and
that they are not required to carry Workers'Compensation insurance and do not anticipate
hiring any additional employees during the term of this Agreement or (ii) a copy of a
Certificate of Exemption.
2. Commercial General Liability Insurance on an occurrence basis, including
products and completed operations, property damage, bodily injury and personal $
advertising injury with limits no less than $1,000,000 per occurrence. If a general
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aggregate limit applies, either the general aggregate limit shall apply separately to this
Agreement or the general aggregate limit shall be twice the required occurrence limit.
3. Automobile Liability Insurance covering any automobile, if Company has •
no owned automobiles, then coverage for hired and non-owned automobiles, with limit no
less than $2,000,000 combined per accident for bodily injury and property damage.
4. Professional Liability (Errors & Omissions) Insurance with limits no less
than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
5. Installation Floater Insurance against damage or destruction of the
materials or equipment in transit to, or stored on or off the'Locations, which is to be used
in connection with the services. (City of Miami Beach shall be Named as a Loss Payee
on this policy, as its interest may appear. This policy shall remain in force until all of the
IKE Kiosks have been installed and are operational)
6. Umbrella Liability Insurance in an amount no less than $5,000,000 per
occurrence. The umbrella coverage must be as broad as the primary General Liability
coverage.
Additional Insured - City of Miami Beach must be included by endorsement as
an additional insured with respect to ail liability policies (except Professional Liability and
Workers' Compensation).arising out of work or operations performed on behalf df.tiie
Company including materials, parts,or equipment furnished in connection-with such'? rt
or operations and, automobiles owned, leased, hired or borrowed in the form tit.an
endorsement to the Company's insurance.
Notice of Cancellation- Each insurance policy required above shall provide that
coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS
Insurance Compliance Services.
Waiver of Subrogation — Company agrees to obtain any endorsement that may
he necessary to affect the waiver of subrogation on the coverages required. However,
this provision applies regardless of whether the City has received a waiver of subrogation
endorsement from the insurer.
Acceptability of Insurers—Insurance must be placed with insurers with a current
A.M. Best rating of A:Vll or higher. If not rated, exceptions may be made for members of
the:Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if
they are licensed and authorized to do insurance business in the State of Florida.
Verification of Coverage — Company shall furnish the City with original
certificates and amendatory endorsements, or copies of the applicable insurance
language, effecting coverage required by this .Agreement. All certificates and
endorsements are to be received and approved by the City before work commences. .
However, failure to obtain the required documents prior to.the work beginning shall not
waive the Company's obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements,
required by these specifications, at any time.
Pulp: 17 of45
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
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CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
cio EXIGIS Insurance Compliance Services
P.O. Box 4668—ECM#35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements,exemption letters to our
servicing agent, EXIGIS, at:
Certificates-mlamlbeach(ep,riskworks.com
Compliance with the foregoing requirements shall not relieve the Company of its
liability and obligation under this section or under any other section of this Agreement.
b. In consideration of a separate and specific consideration of Ten
($10.00) Dollars and other good and valuable consideration the receipt and sufficiency
of which are hereby acknowledged, Company shall indemnify, hold harmless and
defend the City, its officials, directors, members, employees, contractors, 'agents, and
servants from and against any and all actions (whether at law or inequity), claims,
liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs,
for personal, economic or bodily injury, wrongful death, loss of or damage to property,
which may arise or be alleged to have arisen from:(.1)wholly or in part from the negligent
acts, errors, omissions or other misconduct of Company, its officers, director,
members, employees, agents, contractors, subcontractors, or any other person or
entity acting under Company's control or supervision; (2) Company's breach of the
terms of this Agreement or its representations and'warranties herein; (3) Company's
operation of the IKE Kiosks; (4) Company's use of the Locations; or (5) Company's,
or any of its officers, agents, employees or contractors actual or alleged failure to
obtain any and all necessary licenses, permission, copyrights, and authorization
associated with the work or services to be performed under this Agreement or any
advertisements displayed on the IKE Kiosks. To that extent, Company shall pay all
such claims and losses and shall pay all such costs and judgments which may issue
. from any lawsuit arising from such claims and losses, and shall pay all costs and
attorneys' fees expended by the City in the defense of such claims and losses,
including appeals.
c. In addition,'in consideration of a separate and specific consideration of
Ten ($10.00) Dollars and other good and valuable consideration the receipt and
sufficiency of which are hereby acknowledged, Company-shall indemnify, hold harmless
and defend the City, its officials, directors, employees, contractors,agents,and servants
from and against any claim,demand or cause of action of whatever kind or nature arising
out of any misconduct of Company, its officials, directors, employees, contractors,
agents,and servants not included in the paragraph in the subsection above and for which
the City, its officials,directors,employees,contractors;agents,and servants are alleged
to be liable.
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17. Representations and Warranties of the Parties. The City and the Company
represent and warrant to the other the following:
a. Requisite Authority. City and Company each has the requisite power and
authority to enter into this Agreement, to grant the rights herein granted with respect to
the Locations subject to City approval as may be required, to perform its obligations
hereunder and to consummate the transactions contemplated hereby; and no further
action on the part of the City or Company is necessary to authorize the execution and
delivery by it, and the performance of its obligations under this Agreement. Neither the
City nor Company is aware of any action, waiver or consent by any governmental entity
that is necessary to make this Agreement a valid instrument binding upon the City and
Company in accordance with its terms. -
b. Execution and Delivery. The authorized representative of each of the
parties has duly executed and delivered this Agreement and this Agreement constitutes
the legal, valid and binding obligation of each party, enforceable in accordance with its
terms.
c. No Violation; Absence of Defaults. Neither the execution and delivery, by
the City or Company of this Agreement, nor the consummation of the transactions
contemplated hereby, will (i) violate any agreement or other instrument to which the City
or Company is a party, or result in a breach of, or constitute (with due notice or lapse of
time or both) a default under any such agreement or other instrument, or(ii)violate any
law, administrative regulation or rule or court order,judgment or decree applicable to the
City or Company by which the City or Company is bound.
18. Default and Remedies; Bond; Surrender.
a. Subsections 1 through 5 shall constitute events of default under this
Agreement. An event of default by Company shall entitle the City to exercise any and all
remedies described as City's remedies under this Agreement,including but not limited to
those set forth in Subsection 6.
1. Bankruptcy. If either the City or Company shall be adjudged
bankrupt or insolvent, or if any receiver or trustee of all'or any part of the business
property of either party shall he appointed, or if any receiver of all or any part of
the business property shall be appointed and shall not be discharged within sixty
(60) days after appointment, or if either party shall make an assignment of its
property for the benefit of creditors, or-shall file a'voluntary petition in bankruptcy,
or insolvency, or shall apply for reorganization or arrangement with its creditors
under the bankruptcy or insolvency laws now in force or hereinafter enacted,
Federal, State, or otherwise, or if such petitions shall be filed against either party
and shall not be dismissed within sixty (60) days after such filing, then the other
party may immediately, or at any time thereafter, and without further demand or
notice, terminate this Agreement without being prejudiced as to any remedies
which May be available to it for breach of contract.
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2. Default in Payment.
In the event Company fails to submit any payment within five (5)days of its due
date,there shall be a late charge of five percent(5%)of the payment amount due,
in addition to, and not in lieu of, the interest at the rate of eighteen percent(18%)
per annum or the highest rate allowable by law,whichever is less. If any payment
and accumulated penalties are not received within fifteen (15).days following
receipt of written notice from the City of such failure, then the City may, without
further demand or notice, terminate this Agreement without being prejudiced as to
any remedies which may be available to it for breach of contract; and may begin
procedures to collect the Performance Bond required in Section (b)herein.
3. Non-Monetary Default. In the event that Company or the City fails
to reasonably perform or observe the non-monetary covenants,terms or provisions
under this Agreement(excluding Subsection 18(a)(4)), and such failure continues
thirty(30)days after written notice thereof from.the other party hereto, such non-
defaulting party may immediately or at any time thereafter, and without further
demand or notice, terminate this Agreement without being prejudiced as to any
remedies which may be available to it for breach of contract. In the event that a
default is not reasonably susceptible to being cured within such period, the
defaulting party shalt not be considered in default if it shall, within such period,
commence with due diligence and dispatch to cure such default and thereafter
completes with dispatch and due diligence the curing of such default, but in no
event shall such extended cure period exceed ninety (90) days from the date of
written notice thereof. In the event Company cures any default pursuant to this
subsection, it shall promptly provide the City Manager with written.notice of same.
4. Continuous Operation. The failure of any IKE Kiosk to be
.•operational for a period of time exceeding fifteen (15) continuous calendar days,
after written notice from the City, shall constitute a default under this Agreement.
No additional cure period shall apply to a default under this Subsection 18(a)(3).
Notwithstanding the foregoing, Company shall not be in default under this Section
18(a)(3) in connection with any downtime resulting from the City's action, a utility
company's action or a force majeure event.
5. Florida Public Records Law. The failure'of Company to comply with
the requirements of Section 20, if such failure continues for more than Thirty (30)
•
days after Company's receipt of written notice thereof from the City.
6. City's Remedies for Company's Default. If any of the events of
default,as set forth in this Section,shall occur,the City may,after expiration of the
cure periods, as provided above, at its sole option and discretion, institute such
proceedings as in its opinion are necessary to cure such defaults and to
compensate City for damages resulting from such defaults, including but not
limited to the right to give to Company a notice of termination of this Agreement. If
such notice is given, the term of this Agreement shall terminate upon the date
specified in such notice from City to Company.On the date so specified,Company
shall then quit and surrender the Location(s) to City pursuant to the provisions of
Subsection 18(c). Upon the termination of this Agreement, all rights and interest of
Company in and to the Location(s)and to this Agreement,and every part thereof,
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shall cease and terminate and the City may, in addition to any other rights and
remedies it may have,retain all sums paid to it by Company under this Agreement,
including but not limited to, the Performance Bond in Section 18(b)herein.
In addition to the rights set forth above,the City shall have the rights to pursue any
and all of the following:
a. the right to injunction or other similar relief available to it
under Florida law against Company;and or
b. the right to maintain any and all actions at law or suits in
equity or other proper proceedings to obtain damages resulting from
Company's default.
7. If an event of default by the City shall occur, the Company may,
after expiration of the cure periods, as provided above, terminate this Agreement
upon written notice to the City. Said termination shall become effective upon
receipt of a written notice of termination by the City, but in no event shall Company
specify a termination date that is less than sixty (60) days from the date of the
written termination notice. On the date specified.in the notice, Company shall quit
and surrender the Location(s) to City pursuant to the provisions of Subsection
18(c).
b. Performance Bond or Alternate Security. Upon execution of the Agreement,
Company shall furnish to the City Manager or his designee a Performance Bond in the
penal sum stated below for the payment of which Company shall bind itself for the faithful
performance of the terms and conditions of this Agreement, A Performance Rond, in the
amount of One Hundred Thousand ($100,000-00) Dollars, shall be provided by the
Company in faithful observance of this Agreement. A cash deposit, irrevocable letter of
credit,or certificate of deposit may also suffice, as determined by the City Manager or his
designee, in his sole and reasonable discretion, The form of the Performance Bond or
alternate security shall be approved by the City's Chief Financial Officer. In the event that
a Certificate of Deposit is approved, it shall be a One Hundred Thousand ($100,000.00)
Dollar one-year Certificate of Deposit in favor of the City, which shall be automatically
renewed, the original of which shall be held by the City's Chief Financial Officer. Company
shall be so required to maintain said Performance Bond or alternate security in full force
and effect throughoutthe Term Of this Agreement.Company shall have an affirmative duty
to notify the City Manager or his designee, in writing, in the event said Performance Bond
or alternate security lapses or otherwise expires. All interest that accrues in connection
with any financial instrument or sum of money referenced above shall be the property of
Company, except in an event of default, in which case the City shall be entitled to all
interest that accrues after the date of default.
c. Surrender.
1. Within thirty (30) days following the conclusion of the Term, (or
from the date of earlier termination of this Agreement), Company, at its sole cost
and expense,shall remove the IKE Kiosks from the Locations(as well as any other
permanent or fixed improvements) and restore the Locations as close as
reasonably practical to their original conditions, subject to reasonable wear and
tear. Company shall do such work as is reasonably necessary to promptly and
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diligently cap-off and otherwise return all utility access points.that were created,
installed, or modified at the Locations by Company in connection with its
performance under this Agreement to their original condition,subject to reasonable
wear and tear. Company shall ensure that all such utility access points are left in
a safe and secure condition, and that any-necessary permits or approvals are
obtained for any such work. Company shall further indemnify and hold harmless
the City from any claims, damages, or expenses arising out of or related to
Company's•failure to comply with this Section 18(c).
2. Company's obligation 'to observe or perform this covenant shall
survive the expiration or other termination of this Agreement.Continued occupancy
of any Locations after termination or expiration of this Agreement shall constitute
trespass by the Company, and may be prosecuted as such. In addition, should
Company fail to remove all of the equipment from the Locations, including any
permanent or fixed improvements, and remediate the-Locations to the condition it -
was prior to the Effective Date, reasonable wear and tear excepted, within thirty
(30)days-after the conclusion of the Term(or the date of earlier termination of.this
.Agreement),Company shall pay to the City One Thousand($1,000.00)Dollars per
• day per Location as liquidated damages for such trespass and holding over •
3. Substitute Performance. In the event that Company fails to properly
perform the removal of-any IKE Kiosk and restoration of the Locations to their
original Condition in accordance with the terms of this Agreement, then the City
shall have the right to undertake any actions and/or purchase,as the City Manager
deems appropriate, any such supplies, materials, services; etc., necessary to
remove the IKE Kiosks and restore the Locations to the condition required by this
•
Section 18-and to charge Company for all actual costs thereby.incurred by the City.
Company shall be responsible for paying all of said costs within ten (10) days
following receipt of the invoice.
19. Assignment. Except as otherwise provided herein, neither this Agreement nor
any rights or obligations hereunder may be assigned by Company without the priorconsent of•the
City Manager,•which consent shall not be unreasonably withheld or delayed. Company shall
notify the City of any proposed assignment in writing, at least ninety (90) days prior to the
proposed effective date of such assignment and the City shall respond within ninety (90) days.
Failure.to respond within the ninety(90)day period shall not be interpreted_as.an approval of the
assignment by the-City. In the event that the assignment is.approved by the City, the.assignee
shall agree to be bound by all of the covenants of this Agreement required of Company.
Notwithstanding anything contained in this Agreement to the contrary, the consent of City shall
• not be required in connection with, the Company's entering into any equipment financing or
equipment leasing with respect to,or the granting of a security interest in and to; the IKE Kiosks;
provided,however,that Company shall not authorized to encumber the City's interest/property,
including the Location, which is City-owned properly.
20. Florida Public Records Law. •
a. Company shall comply with Florida Public Records law.under Chapter 119,
Florida Statutes,.as may be amended from time to time. •
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b. The term "public records" shall have the meaning set forth in Section
119.011(12), which means all documents, papers, letters, maps, books, tapes,
photographs, films, sound recordings, data processing software, or other material,
regardless of the physical form, characteristics, or means of transmission, made or
received pursuant to law or ordinance or in connection with the transaction of official
business of the City.
c. Pursuant to Section 119.0701 of the Florida Statutes, if the Company
meets the definition of"Contractor as defined in Section 119.0701(1)(a), the Company
sl iall.
1. Keep and maintain public records required by the City to perform
the service;
2. Upon request from the City's custodian of public records, provide
the City with a copy of the requested records or allow the records to be inspected
or copied within a reasonable time at a cost that does not exceed the cost provided
in Chapter 119, Florida Statutes or as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and.
exempt from public records disclosure requirements are not disclosed, except as
authorized by law, for the duration of the contract term and following completion of
the Agreement if the Company does not transfer the records to the City;
4. Upon completion of the Agreement, transfer, at no cost to the City,
all public records in possession of the Company or keep and maintain public
records required by the City to-perform the service. If the Company transfers all
public records to the City upon completion of the Agreement, the Company shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Company keeps and maintains
public records upon completion of the Agreement, the Company shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian
of public records, in a format that is compatible with the information technology
systems of the City.
d. Request For Records;Noncompliance.
1. A request to inspect or copy public records relating to the City's
contract•for services must be•made directly to the City. If the City does not possess
the requested records, the City shall immediately notify the Company of the
request,and the Company must provide the records to the City or allow the records
to be inspected or copied within a reasonable time
2. Company's failure to comply with the City's request for records shall
constitute a breach of this Agreement, and the City, at its sole discretion, may: (1)
avail itself of the remedies set forth under the Agreement: and/or(3)avail itself of
any.available remedies at law or in.equity.
3. If Company fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
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e. Civil Action.
1. If a civil action is filed against a Company to compel production of
public records relating to the City's contract for services,the court shall assess and
award against the Company the reasonable costs of enforcement, including
reasonable attorneys'fees, if:
a. The court determines that the Company unlawfully refused to comply
with the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the
Company has not complied with the request, to the City and to the,Company.
2. A notice complies with subparagraph (1)(b)if it is sent to the City's
custodian of public records and to the Company at the Company's address listed
on its contract with the City or to the Company's registered agent. Such notices
must be sent by common carrier delivery service or by registered,Global Express
Guaranteed,or certified mail,with postage or shipping paid by the sender and with
evidence of delivery,which may be in an electronic format.
3. If Company complies with a public records request within 8
business days after the notice is sent, Company will not liable for the reasonable
costs of enforcement.
f. Section 119.0701, Florida Statutes, Required Statement. IF THE
COMPANY HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, OR
AS TO THE COMPANY'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH; FLORIDA 33139
E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
PHONE: 305-673-7411
21. Confidentiality and Sunshine Laws.
a. The parties understand that.City is a. governmental entity required to
comply with the Florida Public Records law under Chapter 119 of the Florida Statutes(the
"Act") when responding to records requests made under the Act. Pursuant to Section
119.0715, Florida Statutes, trade secret information, as defined in Section 812.081,
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Florida Statutes, and Section 888.002, Florida Statutes are confidential and exempt from
Section 119.07(1),Florida Statutes and s.24(a),Art. 1 of the Florida Constitution. It is the
responsibility of Company to conspicuously mark materials that constitute trade secrets
under Florida law prior to the submission of such materials to the City. If City receives a
request for information which the Company has marked as being a trade secret, the City
• will notify Company of its receipt of the request and may request that Company execute
an Affidavit of Trade Secret Certification in the form attached to this Agreement as Exhibit
"C", setting forth the basis for the exemption. If the requester of the public record objects
to the exemption, the City will promptly provide Company with notice of the objection, so
as to provide Company the opportunity to file an action with a court of competent
jurisdiction within thirty(30)calendar days, seeking an order barring public disclosure of
•
the document. If Company fails to file a lawsuit within such time period, the City shall
produce the public records requested in accordance with Florida law. If the requester of
a public record, which is in the possession of Company, objects to the trade secret
exemption set forth in the Trade Secret Affidavit and filesa lawsuit against the City seeking
to compel the City to produce the record that is in the possession of Company, the City
will promptly provide Company with written notice of the lawsuit,so as to provide Company
the opportunity to intervene in the lawsuit and defend the City. Company agrees to
indemnify, defend and hold harmless the City with respect to all expenses, including any
court costs and attorney's fees, which may be incurred.by the City in connection with any
administrative or court proceeding, including any appellate action,arising out of any public
records request relating to any information asserted to be a trade secret by Company.
Nothing in this Agreement shall require the,City to institute or participate in any litigation
relating to an open records request for information that the Company considers to be a
trade secret. Notwithstanding any other provision contained in this Agreement, this
Agreement, including its terms, and any other records that the City keeps in connection
with this Agreement, as part of its transaction of official business including, without
limitation, payment records, and financial statements shall not be considered a trade
secret.
Notwithstanding any other provision of this Agreement, the provisions of this Section 21
shall survive the termination of this Agreement
22. Force Majeure.
a. A "Force Majeure" event is an event that (i) in fact causes a delay in the .
performance of the Company or the City's obligations under the Agreement, and (ii) is
beyond the reasonable control of such party unable to perform the obligation, and (iii) is
not due to an intentional act, error, omission, or negligence of such party, and (iv)could
not have reasonably been foreseen and prepared for by such party at any time prior to the
occurrence of the event. Subject to the foregoing criteria, Force Majeure may include
events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism,
sabotage, explosions, embargo restrictions, quarantine restrictions, transportation
accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God
which prevent performance. Force Majeure shall not include technological impossibility,
or failure to secure any of the required permits pursuant to the Agreement,
b. If the City or Company's performance of its contractual obligations is
prevented or delayed by an event believed by to be Force Majeure, such party shall
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immediately,upon learning of the occurrence of the event or of the commencement of any
such delay,but in any case within fifteen(15)business days thereof,provide notice: (i)of
the occurrence of event of Force Majeure, (ii) of the nature of the event and the cause
thereof, (iii) of the anticipated impact on the Agreement, (iv) of the anticipated period of
the delay,and(v)of what course of action such party plans to take in order to mitigate the
detrimental effects of the event. The timely delivery of the notice of the occurrence of a
Force Majeure event is a condition precedent to allowance of any relief pursuant to this
section; however, receipt of such notice shall not constitute acceptance that the event
claimed to be a Force Majeure event is in fact Force Majeure, and the burden of proof of
the occurrence of a Force Majeure event shall be on the requesting party.
c. No party hereto shall be liable for its failure to carry out its obligations under
the Agreement during a period when such party is rendered unable,in whole or in part, by
Force Majeure to carry out such obligations. The suspension of any of the obligations
under this Agreement due to a Force Majeure event shall be of no greater scope and no
longer duration than is required.The party shall use its reasonable best efforts to continue
to perform its obligations hereunder to the extent such obligations are not affected or are
only partially affected by the Force Majeure event, and to correct or cure the event or
condition excusing performance and otherwise to remedy its inability to perform to the
extent its inability to perform is the direct result of the Force Majeure event with all
reasonable dispatch.
d. Obligations pursuant to the Agreement that arose before the occurrence of
a Force Majeure event, causing the suspension of performance, shall not be excused as
a result of such occurrence unless such occurrence makes such performance not
reasonably possible. The obligation to pay money in a timely manner for obligations and
liabilities which matured prior to the occurrence of a Force Majeure event shall not be
subject to the Force Majeure provisions.
e. Notwithstanding any other provision to the contrary herein, in the event of
a Force Majeure occurrence, the City may, at the sole discretion of the City Manager.
suspend the City's payment obligations under the Agreement. and may take such action
without regard to the notice requirements herein. Additionally, in the event that an event
of Force Majeure delays a party's performance under the Agreement for a time period
greater than one (1) year, either party may terminate the Agreement on a given date, by
giving written notice to the other of such termination, following which the parties shall be
discharged from any and all liabilities, duties,and terms arising out of, or by virtue.of, this
Agreement, except for those obligations intended to survive the expiration or termination
of the Agreement. In no event will any condition of Force Majeure extend this Agreement
beyond its stated term.
f. Waiver of Loss from Hazards. Company hereby expressly waives all
claims against the City for loss or damage sustained by Company resulting from any Force
Majeure contemplated in this Section, and Company hereby expressly waives all rights,
claims, and demands against the City and forever releases and discharges the City, from
all demands,claims,actions and causes of action arising from any of the aforesaid causes
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23. E-Verify.
a. • To the extent that Company provides labor,supplies,or services under this
Agreement, Company shall comply with Section 448.095, Florida Statutes,'Employment
Eligibility"("E-Verify Statute"), as may be amended from time to time. Pursuant to the.E-
• Verity Statute, commencing on January 1, 2021, Company shall register with and use the
E-Verify system to verify the work authorization status of all newly hired employees during
the Term' of the Agreement. Additionally, Company shall expressly require any
•subcontractor performing.work or.providing services pursuant to the Agreement to likewise
utilize• the 'U.S. Department of Horneland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the contract
Term. If Company enters into a contract with an approved subcontractor, the
.subcontractor must provide the Company•with an affidavit stating that the subcontractor
- does not employ,contract with,or subcontract with an unauthorized alien. Company shall
• maintain a copy of such affidavit for the duration of the contract or such other extended •
period as may be required under this Agreement.
- b. TERMINATION RIGHTS. •
1. If the City has a good faith belief that Company has knowingly
violated Section.448.09(1), Florida Statutes, which prohibits any person from
knowingly employing, hiring, recruiting, or referring an alien who is not duly
. authorized to work by the immigration laws or the Attorney General of the United
States, the City shall terminate this Agreement with Company for cause, and the
City shall thereafter have or owe no further obligation or liability to Company.
2. If the City has a good faith belief that a subcontractor has.knowingly
violated the foregoing Subsection (a), but the Company otherwise complied with
such subsection,the City will promptly notify the Company and order the Company
to immediately terminate the contract with the subcontractor. Company's failure
to terminate.a subcontractor shall be an event of default under this Agreement,
entitling City to terminate this Agreement.for cause..
3. A contract terminated under the-foregoing Subsection (b)(1) or,
. (b)(2)is not in breach of contract and may not be considered as such.
4. • The City or Company or a subcontractor may file an action with the
Circuit or County Court to challenge a termination under the foregoing Subsection
(b)(1)or(b)(2)no later than 20 calendar days after the date on.which the contract
was'terminated. •
5. If the City terminates the Agreement with Company under the
foregoing Subsection (b)(1), Company may not be awarded a public contract for
- at least 1 year after the date of termination of this Agreement.
6. , Company is liable for any additional costs incurred by the City as a
result of the termination of this Agreement under this Section 23.
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24. Inspector General Audit Rights.
a. Pursuant to Section 2-256 of the Code of the City of Miami Beach,the City
has established the Office of the Inspector General which may, on a random basis,
perform reviews, audits, inspections and investigations on all City contracts, throughout
the duration of said contracts. This random audit is separate and distinct from any other
audit performed by or on behalf of the City.
b. The Office of the Inspector General is authorized to investigate City affairs
and empowered to.review.past, present and.proposed City programs, accounts, records,
•contracts and transactions. In addition, the Inspector General has the power to subpoena
witnesses,administer oaths,require the production of witnesses and monitor City projects
and programs. Monitoring.of an existing City project or program may include a report
concerning whether the project is on time, within budget and in conformance with.the
contract documents and applicable law. The Inspector General shall have the power to
audit,investigate,monitor,oversee,inspect and review operations;activities,performance
and procurement process including but'not limited to project design, bid specifications;
(bid/proposal) submittals, activities of the Company, its officers, agents and employees,
lobbyists;City staff and elected officials to ensure compliance with the contract documents
and to detect fraud and corruption. Pursuant to Section 2-378 of the City.Code, the City
is allocating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of Inspector General.
c. Upon ten (10) days written notice to the Company, the Company shall
make all requested records and documents available to the Inspector General for
inspection and copying. The Inspector General is empowered to retain the services of
independent private sector auditors to audit, investigate, monitor, oversee, inspect and
review operations activities, performance and procurement process including but not
limited to project design, bid specifications, (bid/proposal) submittals, activities of the
Company its officers, agents and employees, lobbyists, City staff and elected officials to
ensure compliance with the contract documents and to detect fraud and corruption.
d. The Inspector General shall have the right to 'inspect and copy all
documents and records in the Company's possession, custody or control which in the.
Inspector General's sole judgment, pertain to performance of the contract, including, but
not limited to original estimate files, change order estimate files, worksheets, proposals
and agreements from and with successful subcontractors and suppliers,all project-related
correspondence,memoranda,instructions,financial documents, construction documents,
(bid/proposal) and contract documents, back-change documents, all documents and
records which.irivolve cash, trade or volume discounts, insurance proceeds, rebates, or
dividends received, payroll and personnel records and supporting documentation for the
aforesaid documents and records.
e. The Company shall make available at its office at all reasonable times the
records, materials, and other evidence regarding the acquisition (bid preparation) and
performance of this Agreement, for examination, audit, or reproduction, until three (3)
years after final payment under this Agreement or for any longer period required by statute
or by other clauses of this Agreement. In addition:
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1. If this Agreement is completely or partially terminated,the Company
shall make available records relating to the work terminated until three (3) years
after any resulting final termination settlement; and
2. The Company shall make available records relating to appeals or
to litigation or the settlement of claims arising under or relating to this Agreement
until such appeals, litigation, or claims are finally resolved.
f. The provisions in this section shall apply to the Company, its officers,
agents, employees, subcontractors and suppliers. The Company shall incorporate the
provisions in this section in all subcontracts and all other agreements executed by the
Company in connection with the performance of this Agreement.
g. Nothing in this section shall impair any independent right to the City to
conduct audits or investigative activities. The provisions of this section are neither
intended nor shall they be construed to impose any liability on the City by the Company
or third parties.
25. Casualty. Company shall have the responsibility, at its own cost and expense, of
maintaining property insurance to cover the IKE Kiosks under this Agreement.
Notwithstanding the foregoing, if during the Term all or more than fifty percent (50%) of the
IKE Kiosks are damaged by a casualty, the Company shall have the option to terminate this
Agreement in its entirety by written notice given to the City promptly.after the occurrence of
the casualty.All insurance proceeds or other compensation for any such casualty shall belong
to the Company.
26. Notice. All notices, demands, requests or other communications given under this
Agreement shall be in writing and be given by (a)personal delivery, (b) certified mail, return
receipt requested, or (c) nationally recognized overnight courier service to the address set
forth below or as otherwise designated in writing by the parties. All notices delivered pursuant
to the terms of this section shall be deemed delivered on receipt or refusal of receipt.
If to the City: City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
With copy to: City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: Assistant Director of the Public Works Department
If to the Company: IKE SMART CITY, LLC
250 N. Hartford Avenue
Columbus, Ohio 43222
Attn: Chief Financial Officer
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With a copy to: Underhill&Hodge, LLC
8000 Walton Parkway, #260
New Albany,OH 43054
Attn: Lesley Armour, Esq.
27. Limitation Of Liability. The City desires to enter into this Agreement placing the
operation and management of the Locations in the hands of a•private management entity only if
so doing the City can place a -limit on its liability for any cause of action for breach of this
Agreement, so that its liability for any such breach never exceeds the sum of One Hundred
Thousand ($100,000.00) Dollars. Company hereby expresses its willingness to enter into
this Agreement with a One Hundred Thousand ($100,000.00) Dollars limitation on recovery •
for any action for breach of contract. Accordingly, and in consideration of the
separate consideration of One Hundred Thousand ($100,000,00) Dollars, the receipt of which
is hereby acknowledged, the City shall not be liable to Company for damages to Company in an
amount in excess of One Hundred Thousand($100,000.00) Dollars,for any action for breach of
contract arising out of the performance or on-performance of any obligations imposed upon the
City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in
any way intended to be a waiver of limitation placed upon the City's liability as set forth in Florida
Statutes, Section 768.28.
28_ No Discrimination. In connection with the performance of the Services, the Company
shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone •
on the grounds of race, color, national origin, sex, age, disability, religion, income or family
status.
Additionally,Company shall comply fully with the City of Miami Beach Human Rights Ordinance,
codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment (including independent contractors), housing, public
accommodations,public services,and in connection with its membership or policies because of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity,
sexual orientation, marital and familial status, ago, disability, ancestry, height, weight, hair
texture and/or hairstyle, domestic partner status, labor organization membership, familial
situation, or political affiliation:
29. Governing LawNenue. This Agreement shall be governed by and construed by
the laws of the State of Florida, and exclusive jurisdiction over any legal action arising out of or in
connection with this Agreement shall be brought only in a court of competent jurisdiction located
in Miami-Dade County, Florida.
30. Counterparts and Electronic Signatures. This Agreement may be executed by
the parties hereto in two or more counterparts and-each executed counterpart shall be considered
an original. This.Agreement may be executed and delivered by electronic signature; any original
signatures that are initially delivered electronically Shall be physically delivered with reasonable
promptness thereafter.
31. Drafting. This Agreement has been negotiated between the parties and, for
construction purposes, shall not be deemed the drafting of any one party.
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32. Complete Agreement. This Agreement, together with all exhibits incorporated
hereto, constitutes all the understandings and Agreements of whatsoever nature or kind
existing between the parties with respect to Company's operations, as contemplated herein.
33. Amendments; Invalidity. This Agreement may not be modified except by an
instrument in writing executed by the parties. The invalidity of any one of the covenants,
agreements,conditions or provisions of this Agreement or any portion thereof shall not affect the
remaining portions thereof or any part hereof and this Agreement shall be.amended to substitute
a valid provision which reflects the intent of the parties as was set forth in the invalid provision.
34. Binding Effect. This Agreement shall be binding upon and inure to the benefit of
the parties hereto and their respective successors and permitted assigns.
35. Not a Lease or License. It is expressly understood and agreed that no part,
parcel, building, facility, equipment or space is leased or licensed to the Company; that the
Company's right to operate shall continue only so long as this Agreement remains in effect.
36. Signage. City shall be responsible to provide, at its sole cost and expense, and
as (or if) it deems necessary in its sole and reasonable judgment and discretion, any traffic,
regulatory or public safety signs,whether related directly or indirectly to the operation of the IKE
Kiosks.
37. The City Manager shall have authority provide-any approvals on behalf of the City
under this Agreement, unless the authority is specifically granted to the "Mayor and City
Commission".
38. Liens. In the event any notice of claim of lien shall be asserted against the interest
of-the City on account of or arising from any work done by or for Company, or any person
claiming by, through or under Company, or for improvements or work, the cost of which is the
responsibility of Company, Company agrees to have such notice or claim of lien cancelled and
discharged within thirty (30) days after notice to Company by City. In the event Company fails
to do so, the City may terminate this Agreement for cause without liability to the City.
39, No Third Party Beneficiary. Nothing in this Agreement shall confer upon any
person or entity, including, but not limited to subcontractors, other.than the parties hereto and
their respective successors and permitted assigns, any rights or remedies by reason of this
Agreement.
40. Exhibits. All exhibits referred to in this Agreement are incorporated in this
Agreement by reference and will be deemed part of this Agreement for all purposes as if set forth
at length herein.
41. No Joint Venture, Partnership, Agency. This Agreement will not be construed
as-in any way establishing a partnership,joint venture, express or implied agency, or employer
employee relationship between City and the Company.
42. No Waiver. The failure of any party to exercise any right hereunder, or to insist
upon strict compliance by the other party, shall not constitute a waiver of either party's right to
demand strict compliance with the terms and conditions of this Agreement
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43. Survival.The provisions of this Agreement which, by their reasonable terms, are
intended to survive termination of this Agreement shall survive termination. In the event that this
Agreement is terminated or expires by its terms, such expiration or termination shall not affect
any liability or other obligation which shall have accrued prior to such termination.
44. Section Headings.The section headings herein are inserted only for convenience
and reference and shall in no way define, limit, or prescribe the scope or intent of any provisions
of this Agreement.
45. Usage of Terms. When the context in which words are used herein indicates that
such is the intent, words in the singular number shall include the plural and vice versa. All
pronouns and any variations thereof shall be deemed to refer to all genders.
46. Attorneys' Fees and Costs. In the event of any claim, controversy or dispute
regarding this Agreement, its interpretation or the performance or enforcement of the parties'
rights,duties, remedies and obligations hereunder,each party shall bear their own costs and fees.
47. JURY TRIAL WAIVER.CITY AND COMPANY HEREBY KNOWINGLY AND
INTENTIONALLY WAIVE THE RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING
THAT CITY AND COMPANY MAY HEREINAFTER INSTITUTE AGAINST EACH OTHER
WITH RESPECT TO ANY MATTER ARISING OUT OF OR RELATED TO THIS
AGREEMENT OR THE LOCATION.
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•
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•
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date
first written above.
City:
CITY OF MIAMI BEACH,
a Florida municipal corporation
By: .
Print: na T.Hudak, City Manager
ATTEST: oocuSgned by:
t eee yrdo ar..
Rafael E. Granaao, Ity uuerk
7/28/2023 I 6:03 EDT
Date:
COMPANY:
IKE SMART CITY, LLC,
a Delaware limited lia ility company
By. V
Pete Scantland,Chief Executive Officer
•
Date: 7/10/23
APPROVED AS 10
M!i 1 ANC.IJ'44
. i. L•t.tt�,r.,N
t yam'` 0�111011
7t1/4
ac i...,
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EXHIBIT A
DEAL TERMS
1. Term. The term of this Agreement shall be for a period commencing upon the
Effective Date and expiring on the tenth (10'h) year immediately following the date that is the
earlier of(a)the Operational Date for the fifteenth (15'h) IKE Kiosk to be installed, or(b)the date
that is one(1)year from the Effective Date(the "Initial Term"). In the event that the applications
for the Required Approvals and installation permits for the installation of the first IKE Kiosk are
not submitted to the City within six (6) months from the Effective Date of the Agreement or
applications for the Required Approvals and installation permits for the installation of the first
fifteen (15) IKE Kiosks are not submitted to the City within one (1) yearfrom the Effective Date,
either party may terminate the_Agreement, and the Non-Refundable Advance Payment received
by the City up to that point shall be considered earned and non-refundable, The Agreement shall
automatically renew for one (1)additional renewal term of ten (10)years (the "Renewal Term,"
and together with the Initial Term, the "Term"); provided that Company satisfied the Renewal
Criteria, as defined below, as of the end of the Initial Term. Additionally, Company may elect to
terminate this Agreement at the expiration of the Initial Tern,if Company notifies the City in'^` °'f'z'
at least ninety(90) days prior to the expiration of the Initial Term that Company does not dire;
to extend the Term. All terms, conditions and requirements of this Agreement, except foi the
Company's obligation to pay Kiosk Revenue, shall commence as of the Effective Date, which
payment shall be as more particularly set forth in Section 3 below.
The term "Renewal Criteria", as used herein, means during the last twelve (12)
consecutive full month period of the Initial Term (a) Company shall have deployed monthly
updates to the Software for the IKE Kiosks, (b) Company shall not have been in default beyond
any applicable notice and cure period with respect to its maintenance, repair, and replacement
obligations required by the Agreement, including satisfying monitoring obligations, obligations to
replace the.IKE Kiosks or their component parts to ensure functionality,and obligations to ensure
the Software is functional for its purposes, (c) Company has electronic monitoring for each IKE
kiosk 24 hours per day/7 days per week, to ensure that all software is operable and shall have
remedied any interruptions or malfunctions in the software as soon as reasonably practicable,
ensuring that the IKE Kiosks are operation in accordance with the terms of this Agreement, (d)
Company has replaced any hardware components or internal networking components as needed,
ensuring that the IKE Kiosks are operation in accordance with the terms of this Agreement (e)
Company shall not be in default beyond any applicable notice and cure period with respect to its
obligations to pay the Kiosk Revenue, (f) Company has kept the applications and features and
other content on the IKE Kiosks up to date and otherwise in compliance with the content
management plan developed by Company and City and pursuant to the terms of this Agreement,
and (g)at during the Initial Term, Company will have maintained all of the IKE Kiosks'in the IKE
Kiosk network in like new condition.
2. TERMINATION FOR CONVENIENCE OF THE CITY. COMMENCING AS OF
THE EXPIRATION OF THE SIXTEENTH (16TH) YEAR FOLLOWING THE EFFECTIVE DATE
OF THE AGREEMENT, THE CITY MAY ALSO, THROUGH ITS CITY•MANAGER, AND FOR
ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THIS AGREEMENT IN WHOLE,
OR IN PART, BY TERMINATING ONE OR MORE INSTALLED IKE KIOSKS (EACH A
"TERMINATED INSTALLED IKE KIOSK"), BY GIVING WRITTEN NOTICE TO COMPANY OF
SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS
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FOLLOWING RECEIPT BY THE COMPANY OF SUCH NOTICE. IF THE AGREEMENT IS
TERMINATED FOR CONVENIENCE BY THE CITY UNDER THIS SECTION, COMPANY
SHALL PAY THE CITY FOR ANY SUMS DUE UP TO THE DATE OF TERMINATION;
FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL
LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS
AGREEMENT.
3. Kiosk Revenue.
a. Non-Refundable Prepayment. Within five (5) calendar days from the
Effective'Date, Company will provide a$1,000,000.00 non-refundable advance payment
("Non-Refundable Advance Payment")to the City, to be used as a credit towards future
Kiosk Revenue payments.The City shall deposit the Non-Refundable Advance Payment
into a segregated account,to be applied by the City toward the Kiosk Revenue payments
as they come due, until completely exhausted.
b. Minimum Annual Guaranty Payment (MG), The term "Minimum Annual
Guaranty"means an amount equal to$20,000.00 annually per Installed IKE Kiosk,during
the first Term Year(as defined herein), commencing from the first date in which an IKE
Kiosk becomes operational ("Initial Operational Date"). Company shall provide the City
with written notice of the Operational Date for each Installed IKE Kiosk. The Minimum
Annual Guaranty payment per Installed IKE Kiosk shall increase on the first day of each
Term Year thereafter by an amount equal to two percent(2%)over the Minimum Annual
Guaranty payable in the immediately preceding Term Year..The term"Term Year"means
each year of the Term, with the first Term Year commencing on the Operational Date of
the first Installed IKE Kiosk and expiring twelve (12) months thereafter: The Minimum
Annual Guaranty payable per Installed IKE Kiosk shall be paid in equal quarterly
installments and due and paid on a quarterly basis ("Quarterly Minimum Guaranty"),on
or before the•fifteenth(151 dayfollowing the end of each Fiscal Quarter during the Term.
If the Initial Operational Date of a given IKE Kiosk occurred during .a partial Fiscal
Quarter, the Quarterly Minimum Guaranty payment shall be prorated based upon the
total number of days of a given Fiscal Quarter.As such, the Quarterly Minimum Guaranty
. payment per Installed IKE Kiosk for the first Term Year will be $5,000.00 per Fiscal
Quarter,subject to a 2%increase thereafter, effective upon the commencement of each
subsequent Term Year.
c. Revenue Share. Company shall pay to the City an amount equal to the
greater of the(a)Revenue Share(as defined herein)applicable to a given Term Year and
(b) the Minimum Annual Guaranty applicable to such Term Year, paid quarterly as set
forth in subpart b, above (the "Kiosk Revenue"). The term "Revenue Share" means an
amount equal to forty percent(40%)of the annual Gross Revenues earned by Company
with respect to the operation of all the Installed IKE Kiosks during each Term Year. The
term "Gross .Revenues" is understood to mean all gross sales receipts earned by
- Company from the operation of the IKE Kiosks including,without limitation,the sale and/or
display of advertising on the'IKE Kiosks. Gross Revenues shall not include passthrough
amounts relating to the payment of Federal, State, or City sales tax, use tax or other tax,
governmental imposition, assessment, charge or expense of any kind collected by
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Company from customers and required by law to be remitted to the taxing or other
governmental authority. Other than in connection with the sale or display of
advertisements, Company shall not charge for the use of the other services provided by
the IKE Kiosks("Additional Charges"). Any such Additional Charges shall require the prior
written approval of the City Manager, which approval, if given at all, may be conditioned
upon the City and Company reaching an agreement with respect to the payment of
additional Revenue to the City. Within thirty(30)days following end of each Term Year,
the Company shall submit, together with the Company's annual statement of Gross
Revenues for the immediately preceding Term Year, Company shall provide the City with
a reconciliation statement reflecting the difference between the Minimum Annual Guaranty
and the annual Revenue Share ("Reconciliation Statement"), along with the payment due
to the City. If a Reconciliation Statement shows that the amount of the Revenue Share
payable during.a Term Year exceeded the Minimum Annual Guaranty applicable to such
Term Year, then the Company shall also remit to the City the difference between the
Minimum Annual Guaranty.paid during such Term Year and the Revenue Share applicable
to such Term Year,subject to any audit findings. If a Reconciliation Statement shows that
the amount of Revenue Share payable during a Term Year is less than the Minimum
Annual Guaranty applicable to such Term Year, then Company shall be deemed to have
satisfied its obligation to pay the Kiosk Revenue for such Term Year, subject to any audit
findings.
4. Sales and Use Tax. It is understood that any required Florida State Sales and
Use Tax shall be added to any payments due to the City from Company and forwarded to the City
as part of said payments. ft is the City's intent that it is to receive all payments due from Company
as net of such Florida State Sales and Use Tax,and that the City will remit to the State of Florida
Department of Revenue the Florida States Sales and Use Tax received from the
Company.Notwithstanding the foregoing, upon Company preparing a petition for a Technical
Assistance. Advisement ("TM"), in the form and substance that is acceptable to the City,
requesting an opinion'specific to this Agreement, the City will submit such petition to the Florida
Department of Revenue. If the TM received from the Florida Department of Revenue provides
that Sales and Use Tax is not required to be collected by the City in connection with the payments
it receives from Company., Company will no longer be required to remit such Florida State Sales
and Use Tax.
5. City Content. City Directed Content will be shown on the IKE Kiosks in
accordance with,the following schedule:
a. During Interactive Mode, City Directed Content will occupy a minimum of
sixty-six percent(66%)of the screen area on each of the IKE Kiosks.
b. During Passive Mode, at least one (1) Spot out of every eight (8) Spots
shown on an IKE Kiosk screen will contain City Directed Content. All Spots shall be of
equal duration. City Directed Content may also be displayed during any unsold Spots, as
available.
6. Additional Advertising Opportunities. The Company shall provide the City with
$550,000.00 in free advertising time annually on its network of IKE Kiosks and large-format signs
installed across the continental United States. The City shall provide the copy for the
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advertisements to the Company in a formal capable of being displayed on the IKE Kiosks and
large-format signs, and the content of such advertisements shall be limited to conveying
information about the City for the purpose of attracting visitors to Miami Beach The Company
shall have discretion in determining when and where to display the advertising provided by the
City.
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EXHIBIT B
IKE KIOSK SERVICES AND APPLICATIONS
t. The IKE Kiosks may display the following applications:
(i) Wayfinding, including multimodal mapping to destinations (including real time
arrival and departure information), businesses and other points of interest (sorted into
freestanding apps such as Eat, Play. Shop, Stay); •
(ii) Getting Around, including real-time arrival and departure information for public
transit, bike share and car share services all accessed from an interactive map;
(iii) Question of the Week, allowing for City to survey the public on its opinions and
ideas;
(iv) City Content at No Cost to City, including, without limitation, Public Service
Announcements, Events (including a comprehensive event and activity listing for City),
community, art, commercial messaging and other messaging for City programs;
(v) Jobs,including career and internship postings within City,arranged geographically
to encourage workforce development;
(vi) Photobooth, including customized City-themed background postcards and social
media integration;
(vii) Emergency Communication, including a protocol for real-time posting of essential
City communication such as, without limitation, storm warnings,.amber alerts and road closures.
These alerts shall be posted by Company immediately upon receipt of the information from the
City;
(viii) Pedestrian Counting, including wireless-based measurement of pedestrians within
range of the IKE unit, and a web-based dashboard containing analytics for City's use;
(ix) Air.Quality Monitoring, including relaying data to City on a regular basis;
(x) Arcade, including video games and other applications used to encourage user
engagement, employing the unique touch-screen capabilities of the IKE Kiosks;
(xi) Directory signs, including the listing of businesses and other points of interest
within the City; and
(xii) Security Camera,each IKE Kiosk.shall be equipped with a security camera having
digital video recorder technology, with the footage being maintained a minimum of fourteen (14)
days and will be made available to the City pursuant to a dashboard access or upon the City's
request. The footage shall be available in a format that is accessible and playable as a video by
the City's integration system.
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2. The IKE Kiosk shall have the appearance, dimensions and features, as more
particularly described in Exhibit "B-1", attached hereto. The IKE Kiosks shall at minimum be
designed to.include the following features:
a. Custom design of exterior of IKE Kiosks to create design unique to Miami Beach;
h. While passive, the display size shall be 56.2"(H)x 31.6"(W);
c. While engaged, the City, community, art and commercial messaging shall be
displayed-in the size of: 16:9(18"(H)x 31.6" (W);
d. Capability to resist graffiti or allow for easy removal of graffiti and application of
touch-up paint; •
c. Weatherproof, ability to operate at.high heat and humidity without breakdown;
and.resistant to hurricane force winds;
f. Touch screen technology shall,be the primary interface of the device, with display
of advertising, as permitted under this Agreement, when passive, but upon engagement
by a user, the advertising must be minimized or eliminated to take secondary position to .
interactive content; with filtering to search by category of activity;
g• directory shall be-equipped with the ability to connect with smart:phones that can
. direct user to a web based information; customized mapping and way finding to points of
interest; -real time public transit; integration of social 'media; and other Smart City
technologies;
h. Fully American with Disabilities Act(ADA)compliant,including adjusting height of
content and interactive features for users in wheelchairs. Each IKE Kiosk must meet ADA
• regulations including approach height/reach requirements and accessibility for visually
.impaired; '
i. The directory shall allow for opportunities to incorporate accessible technologies
for the visually impaired;
• j• ability to switch between English and Spanish with support for other languages if -
required at a later date;
k. include procedure for ensuring the contacts are up to date, accurate and relevant;
software to provide for remote, easy and efficient additions and deletions of data and
content, including graphics and photographs; and
I. Company shall be responsible for daily management of content, some of which
may be static, some will change periodically and some will change constantly, such as
promotions and .events; and integrate the City's existing graphical :palette into the
program/software; Company shall provide the all of the content for the Kiosk including,
without limitation, photographs, images, narratives, business and building names and •
addresses,goods and.services provided by businesses,as well as attractions.and events.
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3. The Locations the IKE Kiosks, which have been administratively approved by the
City Manager are depicted in Exhibit"B-2",attached hereto.
4. The Privacy Policy for Company and the User Privacy Protections related to the
use of the IKE Kiosks is set forth in Exhibit"B-3", attached hereto.
[Remainder of Page Intentionally Left Blank]
Page 40 of 45
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EXHIBIT B-1
IKE KIOSK TYPE
Page 41 of 45
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EXHIBIT 8-2
LOCATIONS
Page 42 of 45
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EXHIBIT B-3
PRIVACY POLICY AND USER PRIVACY PROTECTIONS
Paf,c 43 of 45
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EXHIBIT C
AFFIDAVIT OF TRADE SECRET CERTIFICATION
STATE OF
COUNTY OF
I,the undersigned, being first duly sworn, do hereby state under oath and under penalty of perjury that the
following facts are true
1 I am over the age of eighteen and am a resident of the State of I have personal knowledge of
the facts herein, and, if called as a witness, could testify competently thereto.
2. I am the of . a Delaware whose principal
address is ("My Company")
3.My Company considers the document(s)listed here a trade secret under applicable law
FOR EACH DOCUMENT, PLEASE PROVIDE THE FOLLOWING.
(DOCUMENT TITLE)
(DOCUMENT DESCRIPTION)
(EXPLANATION JUSTIFYING TRADE SECRET STATUS)
(STEPS 1AKEN TO ENSURE CONFIDENTIALITY OF LISTED DOCUMENTS)
Pursuant to Florida Statutes §119.0715, trade secret information held by an agency is confidential and
exempt from disclosure pursuant to Florida Statutes § 119.07(1)end Section 24(a). Article I of the State
Constitution.
It s our position that al! documents noted in Paragraph 3 are protected as a trade secret, as defined in
Florida Statutes Section 812.081,which defines"trade secrets' in relevant part as"the whole or any portion
or phase of any formula,pattern,device,combination of devices,or compilation of information which is for
use, or is used, in the operation of a business and which provides the business an advantage, or an
opportunity to obtain an advantage,over those who do not know or use it The term includes any scientific,
technical, or commercial information, including financial information, and includes any design, process,
procedure, list of suppliers, list of customers, business code,or improvement thereof, whether tangible or
intangible, and regardless of whether or how it is stored, compiled, or memorialized physically,
electronically,graphically,photographically,or in writing.Irrespective of novelty,invention,patentability, the
state of the prior art, and the level of skill in the business,art,or field to which the subject matter pertains,
a trade secret is considered to be
1 Secret,
2. Of value;
3. For use or in use by the business;and
4 Of advantage to the business,or providing an opportunity to obtain an advantage, over those who do
not know or use it,
when the owner thereof takes measures to prevent it from becoming available to persons other than those
selected by the owner to have access thereto for limited purposes."
Please explain in detail the specific element(s) or provision(s) of Florida Statutes that render the
document(s) at issue a trade secret, particularly in view of (1) prior disclosures; (2) potential
disclosures to other third-parties that may routinely require this information(i.e.if it's a company's
financial statements, such as rating agencies, sureties, lenders and others, and (3) whether any
Florida case has directly addressed this issue.
Page 44of45
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All documents noted in Paragraph 3 contain. .data or information that is considered by ..to be
both, a trade secret and confidential financial and commercial information, disclosure of which
would result in substantial competitive harm to . etc.
4 My Company has taken measures to prevent the disclosure of the information contained in all documents
noted in Paragraph 3 to anyone other than those who have been selected to have access for limited
purposes,and My Company intends to continue to take such measures.
5. My Company considers the information contained in all documents noted in Paragraph 3 to have value
and provides an advantage or an opportunity to obtain an advantage over those who do not know or use it.
6. All of the information contained in in the documents noted in Paragraph 3 is not publicly available
elsewhere and/or has not been reasonably obtainable without My Company's consent by other persons by
use of legitimate means.
7 I am the person for the City of Miami Beach.Florida to contact in the event a challenge to any information
contained in this Affidavit Is received.
8. agrees to defend,indemnify and hold harmless the City of Miami Beach, Florida
(the "City")with respect to all claims, demands, losses and expenses,including any costs ana attorney's
fees,which may be incurred by the City in connection with any administrative or court processing,including
any appellate action,arising out of,or related to the City's failure to disclose all of the documents noted in
Paragraph 3,based upon the City's reliance upon this Affidavit of Trade Secret Certification.
Executed on this day of in County. ,
Affiant-Full Name:
Address:
Telephone
E-mail:
Affiant Signature:
STATE OF
COUNTY OF
Sworn to or affirmed and signed before me on _._ (date)by (Affiant).
NOTARY PUBLIC
Personally Known Produced identification(Type of ID)
Page 45 of 45
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ATTACHMENT A
RESOLUTION&COMMISSION AWARD MEMO
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Agenda Item CAA
MIAMI lIA V 1I BEACH - Date 12-I4-22.
City of Miami Beach, 1700,Convention Center Drive,"Miami Beach,Florida 33139 I www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the ity Commission
FROM: Aline T. Hudak, City Manage 1 ,
•
i
DATE: December 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2022-040-KB FOR THE
INSTALLATION, MAINTENANCE, AND OPERATION OF INTERACTIVE DIGITAL
' MEDIA KIOSKS, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH IKE
SMART CITY, LLC, THE TOP-RANKED PROPOSER, AND, IF UNSUCCESSFUL,
NEGOTIATE WITH SMART CITY MEDIA, THE SECOND-RANKED BIDDER;
FURTHER, REQUIRING THAT THE FINAL AGREEMENT BE SUBJECT TO CITY
COMMISSION APPROVAL.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate a revenue-sharing agreement to install, maintain and operate digital
kiosks with IKE Smart City, LLC, the top-ranked proposer,and, if unsuccessful in negotiating an
agreement, negotiate with Smart City Media,the second-ranked bidder. The final agreement will
require City Commission approval.
•
The solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
On August 25, 2021, the Administration received an unsolicited proposal from IKE Smart City,a
sister company to Orange Barrel Media,to manufacture, install, maintain,and operate interactive
digital media kiosks at certain sites throughout the City.The proposal included a revenue-sharing
agreement with the City. Unsolicited proposals are subject to Section 255.065, Florida Statutes.
The City has previously solicited proposals for digital kiosks. A summary of previous actions is
included'in Attachment A.
The Administration conducted a preliminary analysis of the unsolicited proposal, including the
proposed equipment, functionality, and potential revenue, and recommended initiating a
competitive process, based on state law, to allow other parties to submit competing proposals for
the project.
On January 20, 2022, the Mayor and City Commission approved Resolution 2022-31989
accepting an unsolicited proposal pursuant to section 255.065 of the Florida Statutes and .
authorized the Administration to issue Request for Proposals (RFP) No. 2022-040-KB seeking -
alternative proposals for the same project purpose as the unsolicited proposal.
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2 i Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
ANALYSIS
On April 12, 2022, the RFP was issued. The Procurement Department issued bid notices to
approximately.12,000 companies utilizing the City's e-procurement system, with 73 prospective
bidders accessing the solicitation. RFP responses were received on July 15, 2022, from the
following three(3)firms: HootBoard LLC, IKE Smart City, LLC,and Smart City Media.
On August 10, 2022, the Evaluation Committee appointed by the City Manager convened to
consider the proposals received.The Committee was comprised of: Kemal de'Shong,Operations
Manager, Facilities and Fleet Department; Jose Gonzalez, Director, Transportation Department;
Matt Kenny,Assistant Director, Marketing and Communications Department;Valeria Mejia,ADA
Coordinator, Public Works Department; John Sandbrook, Chief Information Security Officer,
. Information Technology Department; and James Seiberling, Principal Planner, Planning
Department.
The Committee was provided an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government.Sunshine. Law. The Committee was also
provided general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP.
The RFP established evaluation criteria for qualifications,technology and scope of services, and
revenue.As documented in Attachment B,the evaluation process resulted in the proposers being
ranked by the Evaluation Committee in the following order:
1st ranked—IKE Smart City
2nd ranked—Smart City Media
3rd ranked—HootBoard
The following are brief summaries of the firms based on the information each firm has provided.
. IKE Smart City, LLC
IKE Smart City has significant prior experience working with municipalities, including permitting,
installing, and operating interactive kiosks in the right-of-way. IKE Smart City has installed over
250 interactive kiosks in 15 cities across the country. It has also developed and deployed a kiosk
model specifically engineered to comply with hurricane-force winds, which has been operating
successfully in Miami, FL, for over a year. IKE Smart City has also conducted extensive
community outreach in every launch market so that the IKE program is embraced by residents,
local businesses, and other key stakeholders alike. Some of the cities IKE Smart City has
deployed kiosks include Atlanta, GA; Berkeley, CA; Coral Gables, FL; Miami, FL; Denver, CO;
Houston,TX; San Antonio, TX; Tampa, FL.
• IKE Smart City-has a vertically integrated team versed in all phases of kiosk deployment and
operation, including project management, design, software development, manufacturing,
construction/installation, content management, operations/maintenance, and advertising sales.
Importantly, IKE Smart City has an in-house sales team that is singularly focused on securing
premium advertisers for IKE kiosks. IKE Smart City also has an in-house product and software
team 100% dedicated to keeping IKE on the cutting edge of technology and adapting the platform
to meet the diverse needs of city partners.
IKE Smart City is well capitalized and able to invest in the success of the program in Miami Beach
and nationwide, with significant cash on its balance sheet, far in excess of what is required to
execute and operate an IKE network in the City of Miami Beach while continuing to evolve the
platform with new innovations.Additionally, IKE Smart City is supported by an 18-year-old media
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3 ( Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
company with decades of the collective experience and strong relationships with blue-chip
advertisers. Lastly, IKE Smart City has extremely positive relationships with all IKE network city
partners, never defaulting on a contractual commitment.
Smart City Media
Smart City Media has put together a best-in-class team for Miami Beach with more experience
globally and better results than any competitor. Sology Solutions (a minority-owned enterprise),
Nanov Display (a female-owned enterprise and locally based), Ubicquia, Global Reach, and
Enersys are all long-standing 'Smart City'partnerships years in the making that have been tested
in high-profile deployments. Smart City Media does this because its experience shows that
extensive technical competence is needed for success.
Smart City Media are pioneers in the digital infrastructure revolution, having designed, built, and
operated the pilot program with Mayor Bloomberg that became Link-NYC. Since its founding in
2015, Smart City Media has emerged with awards, contracts, and a powerful, transformative
business model that is the center of the smart city market. The company has long-term kiosk
concession contracts, including Kansas City, Dallas Area Rapid Transit(DART), the Washington
DC area;and Jersey City, as well as the entire Hudson County, Milwaukee, the Chicago area,
Louisville, Little Rock, and Fort Lauderdale. •
Smart City Media's Civic Engagement Officer Bob Bennett, who will help lead this program, is a
foremost expert in the challenges and opportunities ahead-having served as Kansas City, MO's
Chief Innovation Officer. KCMO was SCM's first of many substantial long-term concession
contracts.
Hootboard LLC •
HootBoard brings their state-of-the-art digital kiosk software platform,along with their experience
in deploying kiosks for similar travel and tourism use across the country.The champion family.of
companies is comprised of three outdoor advertising companies, which bring the financial
resources that make this project possible,along with 34 years of proven advertising sales that will
be needed to support the kiosk network and provide a financial benefit to the City of Miami Beach.
Hootboard is very aware of the differing aesthetics of the neighborhoods of Miami Beach. Some
lean heavily toward historic architecture and the arts,while others may take on a more commercial
vibe. Hootboard is prepared to customize its kiosk presentation to match the surroundings with
the guidance and approval of the appropriate Review Board.
• The HootBoard platform gets information to people, where they are, whether it be via kiosk
interaction, mobile device, or via the web. Hootboards units will allow people to obtain information
in the manner that most fits their needs and expands the community's ability to engage with.
residents and visitors.
FINANCIAL INFORMATION
The resulting agreement for this project will be revenue generating for the City. While revenue
considerations are important,revenue is only one factor considered by the Evaluation.Committee.
The other factors are the proposer's qualifications and the technology and services proposed.
For an initial 10-year term, IKE Smart City has proposed an upfront payment of$1,000,000 and
the greater of$3,284,916.30(minimum guarantee)or 40% of gross revenues for.15 units,which
the firm is estimating at$9,806,741.56 based on its ad sales projections. IKE Smart City has also
proposed a 10-year renewal based on performance. For the full 20-year term, IKE Smart City has
proposed the greater of$7,289,210.94 (minimum guarantee) or 40% of gross revenues for 15
units,which the firm is estimating at$25,711,569.08 based on its ad sales projections.
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4 i Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
Smart City Media has proposed a 20-year term with revenue being the greater of$17,580,442.00
(minimum guarantee) or 45% of net revenues for 15 units, which the firm is estimating at
$39,555,988.00 based on its ad sales projections.Smart City Media has also proposed additional
revenue based on additional technologies. However, details of those technologies have been
redacted from Attachment D at the request of the proposer.
HootBoard has proposed total revenue of$792,000 for 10 years for 22 units.
It is important to note that the amount of gross or net revenues to be shared with.the City are
based on sales projections provided by the proposers. The final financial deal is subject to
• negotiations.
•
CONCLUSION
After review of the submissions and the Evaluation Committee process, the Administration
concludes as follows.
IKE Smart City has nearly unanimously been deemed by the Evaluation Committee to have
offered the best overall proposal (five out of six committee members ranked IKE Smart City as
the top proposer). IKE Smart City has proposed 15 initial units at mutually agreed-upon locations,
with a possible increase in units up to 50 as allowed by the City. IKE Smart City has the proven
•experience and vetted technology necessary for a successful implementation.The design of their
kiosks provides a customizable and interchangeable cover that can be modified to create a unique
look based on desired aesthetics,and the kiosk casing is aluminum, an important factor given the
• proximity to saltwater. IKE Smart City kiosks are designed to withstand hurricanes. A benefit of
IKE Smart City's proposal is that they have units installed and operational in the City of Miami,for
which the municipal staff has provided positive feedback. Despite the positive aspects of IKE
Smart City's proposal, I do believe there may be an opportunity for the firm to improve its revenue
to the City, particularly in comparison to the revenue proposal submitted by Smart City Media.
IKE Smart City's technical and revenue proposals are included in Attachment C.
Smart City Media, the second-ranked proposer,.is well qualified and should be considered if
negotiations with IKE Smart City are not successful. While Smart City Media did propose a
stronger revenue proposal to the City, it is important to note that revenue was only one factor
considered by the Evaluation Committee (the others were qualifications and technical/scope
proposal),and the Evaluation Committee did overwhelmingly rank IKE Smart City as the proposer
submitting the best combination of experience, equipment, technology, and revenue. Further,
where IKE Smart City proposed a 10-year term with a 10-year renewal option, Smart City Media
proposed a 20-year term, and several Evaluation Committee members expressed concerns with
a 20-year term. Smart City Media's. technical and revenue proposals are included in Attachment
D.
•
At this time, the Administration does not believe it is in the City's best interest to move forward
with the proposal submitted by HootBoard based on the results of the Evaluation Committee
process, including-the low revenue proposal it submitted.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to negotiate a revenue-sharing agreement to install,
maintain and operate digital kiosks with IKE Smart City, LLC, the top-ranked proposer, and, if
unsuccessful in negotiating an agreement, negotiate with Smart.City Media, the second-ranked
bidder. The final agreement will require City Commission approval.,
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5 J Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
Upon the City Commission's approval of this award recommendation, contract negotiations will
commence. Details relative to locations, quantities, compliance with existing agreements (e.g.,
bus shelter agreement),,design, regulatory approvals, and revenue will be finalized and included
in the final agreement presented to the City Commission.
Applicable Area
Citywide
Is this a"Residents Right to Know" item, pursuant to City Code Section 2-14? NO
Does this item utilize G.O. Bond Funds? NO
Legi ..1ve Tracki) Marketing and Communications/.Public Works/Procurement
MT `, \ / 9 /FCB •
• ATTACHMENTS:
A—Prior Actions Relating to Digital Kiosks
B—Evaluation Committee Rankings
C—Technical and Revenue Proposal Sections—IKE Smart City
D-Technical and Revenue Proposal Sections—Smart City Media
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,APPROVING THE ESSENTIAL BUSINESS TERMS OF
THE AGREEMENT WITH IKE SMART CITY, LLC (IKE), AS MORE
PARTICULARLY SET FORTH IN THE CITY COMMISSION MEMORANDUM
ACCOMPANYING THIS RESOLUTION, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 2022-040-KB TO DESIGN, MANUFACTURE, INSTALL,
OPERATE AND MAINTAIN INTERACTIVE DIGITAL MEDIA KIOSKS; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH IKE CONSISTENT WITH H THE APPROVED
TERMS.
WHEREAS, on August 25, 2021, the Administration received an unsolicited proposal from
IKE Smart City, LLC("IKE"), pursuant to Section 255.065, Florida Statutes,to Design, Manufacture,
Install, Operate and Maintain Interactive Digital Media Kiosks at certain sites throughout the City;
and
WHEREAS, on January 20, 2022, the Mayor and City Commission approved Resolution
2022-31989, accepting the unsolicited proposal pursuant to Section 255.065, Florida Statutes and
authorizing the Administration to issue Request for Proposals (RFP) No. 2022-040-KB, seeking
proposals from other interested parties for the same project purpose as the unsolicited proposal;
and
WHEREAS, on December 14, 2022, via Resolution 2022-32422, the Mayor and City
Commission authorized the Administration to enter into negotiations with IKE, the top-ranked
proposer, and if unsuccessful,.to negotiate with Smart City Media, the second-ranked proposer,
with the final negotiated agreement being subject to the prior approval of the Mayor and City
Commission; and
WHEREAS, as directed by the City Commission, staff has negotiated an agreement with
IKE, the material terms.of which are contained in the Term Sheet, attached to the City Commission
Memorandum accompanying this Resolution as Attachment A; however, the most significant terms
are highlighted below:
Locations. The initial installation will include 15 kiosks, currently being considered for •
installation at the proposed locations, identified in Attachment B to the City Commission
Memorandum accompanying this Resolution, subject to the City Manager's final approval. The City
Manager may approve, at her sole discretion, up to an additional 15 kiosks during the term, for an
operational ceiling not to exceed 30 locations.
Term. The Agreement shall have an initial term of ten (10) years, commencing upon the
earlier of (1) the installation of the 151h kiosks or (2) one (1)-year from the Effective Date of the
Agreement. The Agreement will renew automatically for an additional ten (10)years, subject to IKE
meeting certain renewal Criteria, as outlined in the term sheet attached to the City Commission
Memorandum accompanying this Resolution. A Term Year is defined as each successive twelve
(12) month period of the Term, with the first Term Year commencing on the operational date of the
first installed IKE kiosk.
Termination For Convenience Of The City. Commencing at the expiration of 16 years from
the Agreement's Effective Date,the City may also,through its City Manager, and for its convenience
and without cause, terminate the Agreement. Termination shall become effective within thirty (30)
days following receipt by IKE of such notice.
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Kiosk Revenue.
a. Non-Refundable Prepayment(Escrow). Within five (5)calendar days from the Effective
Date, IKE will provide the City with a $1,000,000.00 non-refundable advance payment ("Non-
Refundable Prepayment"), to be placed in a City segregated account, for the City to use as a credit
towards future Kiosk Revenue payments owed to the City. Future payments owed to the City will
be deducted from the Non-Refundable Prepayment is exhausted.
b. Minimum Annual Guaranty Payment (MG). IKE will pay the City a Minimum Guaranty
payment of $20,000.00 annually (paid quarterly) per kiosk during the first Term. Year ("MG"),
commencing as of the date each kiosk becomes operational. Each Term Year thereafter, the MG
payment will increase by two percent(2%)over the annual MG amount payable in the immediately
preceding Term Year.
c. Revenue Share (PG). Annually, IKE shall pay to the City 40%of gross revenues earned
by IKE for each Term Year with respect to the operation of all the kiosks("PG"), less the total amount
of MG payments the City received for the respective Term Year.
d. Reconciliation Statement, At the end of each Term Year, IKE will provide the City with a
reconciliation. If the PG amount for the Term Year is more than the MG payments received by the
City-during the given Term Year, then IKE will pa.y the City the amount in excess of the total amount
of MG payments received for the Term Year. If the annual PG amount was less than the total MG
payments received by the City during the given term year, then IKE will not have to remit any
additional sums to the City for that respective Term Year.
Advertising Restrictions. The Agreement contains the following prohibitions on
advertisements.
a. strobing effect or visuals that_replicate a traffic sign in colors and words, including but not
limited to a red sign with the words"Stop"or a yellow sign with the words"LOOK";
b. false or misleading;
c. material that is immoral, lascivious, or obscene as defined in Section 847.001, Florida
Statutes;
d. no advertising shall be for businesses engaged in any activity that requires the exclusion
of minors pursuant to Chapter 847, Florida Statutes;
e. promotes unlawful or illegal goods, services, or activities;
f. tobacco or tobacco-related products, including electronic cigarettes;
g. firearms;
h. sexual services, programs, or products;
i. political candidates or political issues, campaigns;
j. competitive products included in the current Citywide exclusive sponsorship agreements
with Red Bull and Pepsi; provided, however, IKE shall not be obligated to comply with
this restriction with respect to(A)more than(1)Citywide exclusive pouring rights sponsor
for non-alcoholic beverages categories other than energy drinks, and one (1) Citywide
exclusive pouring rights sponsor for non-alcoholic energy drinks at any given time during
the Term or (B) two (2) Citywide exclusive sponsorship agreements with non-alcoholic
pouring rights providers per term year;
k. advertisement relating to medical marijuana; and
I. any such additional category of advertising that may be added by the Mayor and City
Commission, as notified in writing to IKE.
Alcohol Advertising. Advertising of alcoholic beverages, as defined by Section 561.01,
Florida Statutes, shall be permitted with the following restrictions:
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a. No advertising for alcoholic beverages shall be within 250 feet of any type of public
or private school, including pre-schools, elementary schools, middle schools, high
schools, colleges, and universities;
b. No advertising for alcoholic beverages shall be within 250 feet of houses of worship,
including churches, synagogues, temples, and mosques;
c. No advertising for alcoholic beverages shall be within 250 feet of Hospitals or
addiction treatment centers;
d. No ad shall be allowed that promotes overconsumption or boisterous/party
behaviors. Additionally, all alcohol advertisements must be followed with an
advertisement that speaks to the safe consumption of alcohol,for example, "Drink
Responsibly Miami Beach"; and
e. All advertising for alcoholic beverages must include the disclaimer below as
mandated by the Alcoholic Beverage Labeling Act("ABLA")of 1988.
Advertising Removal. Any prohibited material, in violation of this section, or unacceptable -
material, as determined by the City Manager, in the City Manager's sole discretion, which is
displayed or placed, shall be removed immediately upon written notice to IKE to remove-said
advertising.
Performance Bond or Alternate Security. A Performance Bond, in the amount of One
Hundred Thousand ($100,000.00) Dollars, shall be provided by IKE in faithful observance of the
Agreement.
•
City Advertising Rights.City-directed content will occupy at least sixty-six percent(66%)of
the screen area on each of the kiosks during the interactive mode. During Passive Mode, at least
one (1)spot out of every eight(8)spots shown on a kiosk screen will contain City-directed content.
All spots shall be of equal duration. City-directed content may also be displayed during any unsold
spots, as available.
Additionally, IKE will provide the City with $550,000.00 in free advertising time annually on
its network of kiosks and large-format signs installed across the continental United States; and
WHEREAS, the Administration recommends that the Mayor and City Commission approve
the essential'negotiated business terms•for the Agreement with IKE, a copy of which are attached to
the City Commission Memorandum accompanying this Resolution as Attachment A, pursuant to
Request For Proposals (RFP) No. 2022-040-KB, to Design, Manufacture, Install, Maintain, and
Operate Interactive Digital•Media Kiosks; and further authorize_the City Manager and City Clerk to
execute an agreement with IKE consistent with the approved terms.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby.approve the
essential business terms for the Agreement with IKE Smart City, LLC ("IKE"), pursuant to Request
For Proposals (RFP) No. 2022-040-KB, to Design, Manufacture, Install, Maintain, and Operate
Interactive Digital Media Kiosks; and further authorize the City Manager and City Clerk to execute
an agreement with IKE consistent with the approved terms.
PASSED and ADOPTED this 28th day of June, 2023.
ATTEST:
Dan Gelber, Mayor
APPROVED AS TO
Rafael E. Granado, City Clerk FORM&LANGUAGE
&FOR EXECUTION
City Attorney 1�) {` Dote
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•
RESOLUTION NO. 2022-32422
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2022-040-KB FOR THE INSTALLATION, MAINTENANCE, AND OPERATION
OF INTERACTIVE DIGITAL MEDIA KIOSKS; AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE AN AGREEMENT FOR THE
• MANUFACTURING, INSTALLATION, MAINTENANCE, AND OPERATION OF
INTERACTIVE DIGIT KIOSKS WITH IKE SMART CITY, LLC, THE TOP-
RANKED PROPOSER; AND, IF UNSUCCESSFUL, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH SMART CITY
MEDIA, THE SECOND-RANKED PROPOSER; AND FURTHER REQUIRING
THAT THE FINAL AGREEMENT BE SUBJECT TO PRIOR APPROVAL OF
THE MAYOR AND CITY COMMISSION.
WHEREAS, on August 25, 2021, the Administration received an unsolicited proposal
from IKE Smart City, a sister company to Orange Barrel Media, to manufacture, install,
maintain, and operate interactive digital media kiosks at certain locations throughout the City;
and
WHEREAS, on January 20, 2022, the Mayor and City Commission approved Resolution
2022-31989 accepting an unsolicited proposal pursuant to section 255.065 of -the Florida
Statutes and authorized the Administration to.issue Request for Proposals(RFP) No.2022-040-
KB seeking alternative proposals to the unsolicited proposal; and
WHEREAS, on April 12, 2022, the RFP was issued to approximately 12,000 companies,
with 73 prospective bidders accessing the solicitation;and
WHEREAS, RFP responses were received on July 15, 2022, from the following three
(3)firms: HootBoard LLC, IKE Smart City, LLC,and Smart City Media; and
WHEREAS, on August 10, 2022, the Evaluation Committee appointed by the City
Manager convened to consider the proposals received, the Committee was comprised of:
Kemal de'Shong, Operations Manager, Facilities and Fleet Department; Jose Gonzalez,
Director, Transportation -Department; Matt Kenny, Assistant Director, Marketing and
Communications Department; Valeria Mejia, ADA Coordinator, Public Works Department; John
Sandbrook, Chief Information Security Officer, Information Technology Department; and James
Seiberling, Principal Planner, Planning Department;and
WHEREAS, the Committee received an overview of the project, information relevant to
the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal before being instructed to score and rank
each proposal pursuant to the evaluation criteria established in the RFP; and
WHEREAS,the Evaluation Committee ranked the proposers in the following order:
1st IKE Smart City
2nd Smart City Media
3rd HootBoard
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WHEREAS, after reviewing the submissions and the Evaluation Committee findings,
which led to five out•of six. of committee members ranking IKE Smart City as the top ranked
proposer, the City Manager concurs with the Evaluation Committee in finding IKE Smart City to •
• have the best overall proposal; and •
WHEREAS, despite the. strengths of the IKE Smart City proposal, there may be
additional opportunities for the firm to improve the revenue-share offered to the City; and
WHEREAS, Smart City Media, the second-ranked proposer, is well qualified and should
.be considered if the negotiations with IKE Smart City are unsuccessful;and
WHEREAS, at this time, the Administration finds it in the City's best interest to reject the
proposal submitted.by HootBoard based on the results of the Evaluation Committee process
and the low revenue proposal submitted; and .
WHEREAS, for the reasons stated herein, the City Manager recommends that the
Mayor and City Commission approve this resolution authorizing the Administration to negotiate •
a revenue-sharing agreement to install, maintain and operate digital kiosks with IKE Smart City,
LLC, the top-ranked prbposer, and, if unsuccessful in negotiating an agreement, to negotiate
with Smart City Media,the second-ranked bidder;and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY .OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request For
Proposals (RFP) No. '2022-040-KB for the Installation, Maintenance, and Operation .of
Interactive Digital Media Kiosks; authorize the Administration to negotiate an agreement with
IKE Smart.City, LLC, for the Manufacturing, Installation, Maintenance, and Operation of
Interactive Digit Kiosks, the top-ranked proposer; and, if unsuccessful, authorizing the
Administration to negotiate with Smart City Media, the second ranked proposer; and further
require,that the final agreement be subject to prior approval of the Mayor and City Commission:
•
. PASSED AND ADOPTED this "y day of 1)eC2 c022
ATTEST: .
• DEC 1: 6 2022
•
RAFAEL E.GRANADO, CITY CLERK DAN GELBER, MAYOR
APPROVED AS TO ; P•` ,, • •
• FORM&.LANGUAGE
• &FOR EXECUTION •
u.III(ORRORhTED
City Attorney ..r Date
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ATTACHMENT B
ADDENDUM AND RFP SOLICITATION
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Request for Proposals (RFP)
2022-040-KB
Design, Manufacture, Install, Operate, and Maintain
Interactive Digital Media Kiosks.
TABLE OF CONTENTS
SOLICITATION SECTIONS:
0100 INSTRUCTIONS TO PROPOSERS
0200 GENERAL CONDITIONS
0300 PROPOSAL SUBMITTAL INSTRUCTIONS& FORMAT
0400 PROPOSAL EVALUATION
APPENDICES:
APPENDIX.A GENERAL SPECIFICATIONS
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SECTION 0100 INSTRUCTIONS TO PROPOSERS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and revenue proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein.All documents released in connection with this solicitation, including all appendixes and
addenda,whether included herein or released under separate cover,comprise the solicitation,and are complementary
to one another and together establish the complete terms, conditions and obligations of the Proposers and,
subsequently,the successful Proposer(s) (the"contractor[s]") if this RFP results in an award.
The City utilizes Periscope S2G (formally known as BidSync) (www.periscopeholdings.com or www.bidsync.com)for
automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any
addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through
Periscope S2G must register immediately with Periscope S2G to assure it receives any addendum issued to this RFP.
Failure to receive an addendum may result in disqualification of proposal submitted.
2. BACKGROUND & PURPOSE. On August 24, 2021, the City received an unsolicited proposal to Florida Statute
255.065 for Interactive Digital Kioks.On January 20,2022,via Resolution 2022-31989,the City Commission accepted
the unsolicited proposal for futher consideration and directed the Administration to seek alternative proposals for the
same project purpose as the unsolicited proposal for the manufacturing, installation, maintenance, and operation of
interactive digital kiosks.
The purpose of this RFP to allow interested parties to submit competing proposals to the unsolicited proposal received
by the City. Proposals submitted pursuant to this RFP should carefully consider and incorporate the specifications
included in Appendix A.
The City will not permit the installation of an advertising freestanding kiosk within any area of the Public Right-
of-Way located within 250 feet from the closest edge of any Bus Shelter
Proposals must be submitted in accordance with Section 0300.Only proposals that meet the minimum eligibility criteria
established in Section 0300 will be considered. Proposals that do not meet the minimum eligibility requirements will
be deemed non-responsive. Responsive proposals will be evaluated in accordance with the criteria established in
Section 0400.
3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows:
RFP Issued April 12,2022
Pre-Proposal Meeting April 28,2022 at 11:00 am ET
Join on your computer or mobile app
Click here to loin the meeting
Or call in (audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 298 015 349#
Deadline for Receipt of Questions June 13, 2021 at 5:00 pm ET
Responses Due July 11,2022 at 3:00 pm ET
Join on your computer or mobile app
Click here to loin the meeting_
Or call in (audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 824 636 36#
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Evaluation Committee Review TBD
Tentative Commission Approval TBD
Contract Negotiations Following Commission Approval
4.PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Kris Bada,Contractin• Officer III 305-673-7490 kris •ada• miamibeachfl, •v
dditionally, the City Clerk is to be co led on all communications via email at: RafaelGranado; miamibeachfl.:ov;
•r via focsimilc 786-394-4188.
The Bid Title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than 30 calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
5. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled.
Attendance for the pre-proposal meeting shall be via web conference and recommended as a source of information
but is not mandatory. Proposers interested in participating in the Pre-Proposal Meeting must follow these steps:
Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 298 015 349#
Proposers who are participating should send an email to the contact person listed in this RFP expressing their intent
to participate.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda
clarifications considered necessary by the City in response to questions.Only questions answered by written addenda
will be binding and may supersede terms noted in this solicitation.Addendum will be released through Periscope S2G.
Any prospective proposer who has received this RFP by any means other than through Periscope S2G must register
immediately with Periscope S2G to assure it receives any addendum issued to this RFP. Failure to receive an
addendum may result in disqualification of proposal. Written questions should be received no later than the date
outlined in the Anticipated RFP Timetable section.
7.CONE OF SILENCE.This RFP is subject to,and all proposers are expected to be or become familiar with,the City's
Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible
for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any
and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-
compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact
named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov
8.ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal,the City reserves the right to require
additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications
(including, but not limited to, litigation history, regulatory action, or additional references); and financial capability
(including,but not limited to,annual reviewed/audited financial statements with the auditors notes for each of their last
two complete fiscal years).
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9. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations,evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,and/or
failure to make such evaluations,investigations,and examinations,will not relieve the Proposer from any obligation to
comply with every detail and with all provisions and requirements of the contract,and will not be accepted as a basis
for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer.
10.DETERMINATION OF AWARD.The City Manager may appoint an evaluation committee to assist in the evaluation
of proposals received.The evaluation committee is advisory only to the city manager.The city manager may consider
the information provided by the evaluation committee process and/or may utilize other information deemed
relevant. The City Manager's recommendation need not be consistent with the information provided by the evaluation
committee process and takes into consideration Miami Beach City Code Section 2-369, including the following
considerations:
(1)The ability,capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified,without delay or
interference.
(3)The character, integrity, reputation,judgment,experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Manager may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of
the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's
recommendation and may approve such recommendation. The City Commission may also, at its option, reject.the
City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of
the City,or it may also reject all Proposals.
11.NEGOTIATIONS.Following selection,the City reserves the right to enter into further negotiations with the selected
Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected
Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by
Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an
Agreement has been agreed to;approved by the City;and executed by the parties.
12. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility."Therefore, you shall utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall
expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize
the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees
hired by the subcontractor during the Contract term.
13. PERISCOPE S2G (FORMERLY BIDSYNC). The Procurement Department utilizes Periscope S2G, Supplier-to-
Government electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations
released by the.City you must register and complete your vendor qualifications through Periscope S2G, Supplier-to-
Government www.bidsync.com/Miami-Beach. Registration is easy and will only take a few minutes. For detailed
instructions on how to register, complete vendor qualifications and submit electronic bids visit
httr s://www.miamibeachfl.gov/city-hall/procurement/for-approval-how-to-become-a-vendor/.
Should you have any questions regarding this system or registration,please visit the above link or contact Periscope
S2G, Supplier-to-Government at support(a7bidsync.com or 800.990.9339,option 1,option 1.
14. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to
registering with Periscope S2G, the City encourages vendors to register with our online Vendor Self- Service web
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page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor
Self-Service(VSS)webpage(https://selfservice.miamibeachfl.qov/vssNendors/default.aspx)will also provide you with
purchase orders and payment information.
Should you have any questions and/or comments,do not hesitate to submit them to vendorsupporta.miamibeachfl.cov
15.SUPPLIER DIVERSITY. In an effort to increase the number and diversity of supplier options in the procurement
of goods and services, the City has established a registry of LGBT-owned businesses, as certified by the National
LGBT Chamber of Commerce(NGLCC)and small and disadvantaged businesses,as certified by Miami-Dade County.
See authorizing resolutions here.
If your company is certified as an LGBT-owned business by NGLCC, or as a small or disadvantaged business by
Miami-Dade County, click on the link below to be added to the City's supplier registry(Vendor Self-Service) and bid
system(Periscope S2G,Supplier-to-Government).These are two different systems and it is important that you register
for both.
Click to see acceptable certification and to register: .https://www.miamibeachfl.gov/city-hall/procurement/how-to-
become-a-vendor/.
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SECTION 0200 GENERAL CONDITIONS
1. TERMS & CONDITIONS— SERVICES. By virtue of submitting a proposal in response to this solicitation,
Proposer agrees to be bound by and in compliance with the Terms and Conditions for Services(dated April
13,2020), incorporated herein,which may be found at the following link:
https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/
2. GENERAL CONDITIONS — CONSTRUCTION. By virtue of submitting a proposal in response to this
solicitation,Proposer agrees to be bound by and in compliance with the General Conditions for Construction
(dated April 13,2020), incorporated herein,which may be found at the following link:
https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/
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SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1.ELECTRONIC RESPONSES(ONLY).Proposals must be submitted electronically through Periscope S2G(formerly
BidSync) on or before the date and time indicated. Hard copy proposals or proposals received through email or
facsimile are not acceptable and will be rejected.
A proposer may submit a modified proposal to replace all or any portion of a previously submitted proposal until the
deadline for proposal submittals. The City will only consider the latest version of the bid.
Electronic proposal submissions may require the uploading of attachments. All documents should be attached as
separate files in accordance with the instructions included in Section 4, below. Attachments containing embedded
documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to assure that its bid,including
all attachments, is uploaded successfully.
Only proposal submittals received, and time stamped by Periscope S2G (formerly BidSync) prior to the proposal
submittal deadline shall be accepted as timely submitted. Late bids cannot be submitted and will not be accepted.
Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical
issues must be submitted to Periscope S2G (formerly BidSync) by contacting (800) 990-9339 (toll free) or
S2Gperiscopeholdinqs.com.The City cannot assist with technical issues regarding submittals and will in no way be
responsible for delays caused by any technical or other issue.
It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in BidSync prior
to the deadline for proposal submittals.
2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non-
responsiveness. Non-responsive proposals will not be considered.
1. Bid Submittal Questionnaire
2. Failure to comply with Minimum Eligibility Requirement(See Appendix A, Section Al).
3. Revenue Proposal(Tab 5).
3.OMITTED OR ADDITIONAL INFORMATION.Failure to complete and submit the Bid Submittal Questionnaire
(submitted electronically) and the Revenue Proposal with the bid and by the deadline for submittals shall
render a proposal non-responsive. Non-Responsive proposals will not be considered. With the exception of
the Bid Submittal Questionnaire(completed and submitted electronically)and the Revenue Proposal,the City reserves
the right to seek any omitted information/documentation or any additional information from Proposer or other source(s),
including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,
client information, financial information, or any information the City deems necessary to evaluate the capacity of the
Proposer to perform in accordance with contract requirements. Failure to submit any omitted or additional information
in accordance with the City's request shall result in proposal being deemed non-responsive.
4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist
the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed
in accordance with the tabs,and sections as specified below.The electronic submittal should be tabbed as enumerated
below and contain a table of contents with page references. The electronic proposal shall be submitted through the
"Line Items"attachment tab in Periscope S2G.
TAB 1 Cover Letter&Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and Proposer Primary Contact
for the purposes of this solicitation.
1.2 Minimum Qualifications Requirements. The minimum requirements for this solicitation are listed below.
Bidder shall submit the required submittal(s)documenting compliance with each minimum requirement. Proposers
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that fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid
considered. Submit verifiable information documenting compliance with the following minimum qualification
requirement(s):
Bidder(defined as the proposing firm)or its principal(s)shall have at least one(1)contract with a public agency
for at least three(3)digital media kiosks(similar in function to what is proposed).Said contract must have been
awarded within the last five (5)years.
SUBMITTAL REQUIREMENT: For each contract submitted as documentation of the minimum qualification
requirement,provide: 1)firm name(or principal),2)contact individual name&title,3)address,4)telephone,
5)contact's email and 6) narrative on scope of services provided.
TAB 2 Experience&Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the relevant experience and proven
track record of the firm and/or its principals in the installation, maintenance and operations of digital media kiosks
in municipal right of ways and other public areas. For each project that the Proposer submits as evidence of similar
experience for the firm and/or any principal, the following is required: project description, agency name, agency
contact, installation date, contact telephone & email, and year(s) and term of contract. For each project, identify
whether the experience is for the firm or for a principal(include name of principal).
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used
for this project if awarded, the role that each team member will play in providing the services detailed herein and
each team members' qualifications regarding the role identified. A resume of each individual, including education,
experience, and any other pertinent information, shall be included for each Proposal team member to be assigned
to this contract.
TAB 3 Technology and Services
Submit detailed information addressing the technology and services proposed, including how Proposer will
achieve each portion of the scope of services and technical requirements outlined in Appendix A, Minimum
Requirements and Specifications, including detailed information, as applicable, which addresses, but need not
be limited to:
• Kiosk Design. Proposers shall include full drawings of the proposed exterior design, including any
customizations that are specific for Miami Beach.
• Proven Technology. Proposers shall demonstrate during oral presentations and, possibly, at other times,
as determined by the City Manager, a fully functional version of proposed kiosk (the "sample kiosk") that
demonstrates the functionality stipulated in this solicitation and that is already deployed at another location
by the Proposer. While design is important, the "sample kiosk" design need not be consistent with the
proposed design; however,all technology components and functionality must be consistent with an already
deployed kiosk.
• Compliance. Indicate in detail how the proposed equipment meets or exceeds all applicable building/zoning
code requirements.
• Maintenance. Indicate the capability of the equipment to resist graffiti, whether its weatherproof, and the
ability of the equipment to operate at high heat and humidity without breakdown. Provide details on the
proposed maintenance program.
• Functionality. Provide details on system functionality such as: capabilities to incorporate accessible
technologies for the visually impaired and ADA compliance, connectivity to smart phones, touchscreen
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capabilities,customized mapping and way finding to points of interest, real time public transit,surveying tools
and integration of social media, games and other applications used to encourage user engagement,
pedestrian counting,air quality monitoring and other Smart City technologies.
• Retained Advertising.The City shall retain,at a minimum, 12.5%of advertising availability for its purposes,
proposers are encouraged to offer amounts in excess of 12.5% in its proposal to the City
• Other Value-Added Offerings. Submit any other unique offerings that will enhance the user experience
and the Miami Beach brand as a world class destination and leader in urban technology.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to complete a fully review and score the proposed scope of services.
TAB 4 Term&Revenue Proposal
4.1 Term. Submit the proposed term of contract proposed not to exceed 20 years. The City reserves the right to
negotiate term.
4.2 Revenue to the City. Submit a detailed schedule, including initial payment and ongoing annual payments to
the City for the duration of the term proposed. Responses should indicate, as applicable:
2)initial upfront payment to the City;
3) schedule of proposed minimum monthly payments with an annual escalator;
4)summary of any other payments or compensation proposed.
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SECTION 0400 PROPOSAL EVALUATION
1.EVALUATION COMMITTEE INITIAL REVIEW OF PROPOSALS.An Evaluation Committee,appointed by the City
Manager, shall meet to evaluate and rank each responsive Statement of Qualifications received in accordance with
the criteria set forth in Sub-section 4 below. The Evaluation Committee may complete the initial review of proposals
with or without presentations.The Evaluation Committee's scores and rankings are only advisory to the City Manager,
who will utilize the results to take one of the following actions:
a. Recommend that the City Commission authorize negotiations or award a contract to one or more firms in
accordance with Section 0100, Sub-section 10;or
b, Recommend that the City Commission short-list one or more firms for further consideration by the
Evaluation Committee;or
c. Recommend to the City Commission that all firms,if more than one(1)responsive submittal is received, be
rejected.
2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this RFP is approved, the
short-listed firms may be required to make presentations to and be interviewed by the Evaluation Committee. In further
considering the short-listed firms,the Evaluation Committee will utilize the criteria set forth in Sub-section 4 below.
3.TECHNICAL ADVISORS.The City, in its discretion, may utilize technical or other advisers to assist the evaluation
committee or the City Manager in the evaluation of proposals.
4.QUALITATIVE AND QUANTITATIVE CRITERIA.The first step will consist of the qualitative criteria listed below to
be considered by the Evaluation Committee.The second step will consist of quantitative criteria established below to
be added to the Evaluation Committee results by the Procurement Department.
Qualitative Criteria
Maximum Points
(Points Assigned by Evaluation Committee)
Experience &Qualifications 40
Technology and Scope of Services 30
Term and Revenue Proposal 30
TOTAL AVAILABLE POINTS for Qualitative Criteria 100
Quantitative Criteria
(Points Assigned by Procurement Department) Maximum Points
Veteran's Preference Points 5
TOTAL AVAILABLE POINTS for Qualitative and 105
Quantitative
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5. EVALUATION COMMITTEE RANKING FOR QUALITATIVE AND QUANTITATIVE FACTORS. The sum of
qualitative and quantitative scores will be converted to rankings in accordance with the example below.
Bidder A Bidder B Bidder C
Qualitative Points 82 76 80
Committee Quantitative Points 22 15 12
Member 1 Total 104 91 92
Rank 1 3 2
Qualitative Points 79 85 72
Committee Quantitative Points 22 15 12
Member 2 Total 101 100 84
Rank 1 2 3
Qualitative Points 80 74 66
Committee Quantitative Points 22 15 12
Member 2 Total 102 89 78
Rank 1 2 3
Low Aggregate Score 3 7 8
Final Nanking' 1 2 3
5.DETERMINATION OF AWARD.The City Manager shall consider qualitative and quantitative factors,in accordance
with Sub-section 2 and 3 above,to recommend the Proposer(s)he deems to be in the best interest of the City or may
recommend rejection of all proposals.The City Manager may also consider feedback or information provided by staff,
consultants or any other third-party in developing an award recommendation. The City Manager's recommendation
need not be consistent with the information provided by the evaluation committee process and takes into consideration
Miami Beach City Code Section 2-369, including the following considerations:
(1)The ability, capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified,without delay or
interference.
(3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Manager may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of
the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's
recommendation and may approve such recommendation. The City Commission may also, at its option, reject the
City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of
the City, or it may also reject all Proposals.
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APPENDIX A
Mi I Am B EAc H
Specifications
2022-040-KB
Design, Manufacture, Install,
Operate, and Maintain Interactive
Digital Media Kiosks
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
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Al.Scope of Work.
The selected proposer shall be responsible for the design,fabrication, installation and operation of
interactive digital media kiosks.(the "kiosks") in the public right-of-way, principally located on
sidewalks and other public areas (as authorized by the City Manager), including all permits and
approvals,and coordination with other public or private agencies as may be required. It is estimated
that no more than fifteen units will be installed initially at various locations throughout the City,which
may include Lincoln Road, Convention Center, Ocean Drive, 41st Street area,and the North Beach
area. The locations and the number kiosks will be determined at a later date. Additional units and
locations may be considered by the City to include potential bus shelters at key transfer points.
Respondent will be responsible for 100%for all costs of the kiosks program,with portion of revenue
to be shared with the City.
The•kiosks improve the experience of residents and visitors within Miami Beach through the use and
implementation of"Smart City"technology.A"Smart City"is an urban development vision to integrate
multiple information and communication technology and Internet of solutions in a secure fashion to
manage a city's assets.The goal of building a smart city is to improve quality of life by using urban
informatics and technology to improve the efficiency of services and meet residents' needs.
Functionality should include:
•providing information on transit options;and
• providing wayfinding information to civic and cultural institutions, restaurants, retail and other
business;and
•providing information on local events;and
•serving as a critical dissemination point for City messages during emergencies;and
•serving as a surveying tool to solicit feedback from residents and visitors.
A2.Demonstration Units.Proposers may be required to temporarily install a fully functional"sample
kiosks"in a public space, to be designated by the City at a later date,to provide the Administration
and the public to interact with the proposed units.
Proposers shall demonstrate during oral presentations and, possibly, at other times, as determined
by the. City Manager, a.fully functional version of proposed kiosk (the 'sample kiosk") that
demonstrates the functionality stipulated in this solicitation and that is already deployed,at another
location by the Proposer.While design is important,the"sample kiosk"design need not be consistent
with the proposed design;however,all technology components and functionality must be consistent
with an already deployed kiosk.
A2.Specifications.
1. Interactive kiosk units shall:
• Be freestanding, installed in exterior location and capable of exceeding all
applicable building codes. Electrical and communication connections shall be
installed as part of the kiosk by the contractor.
• Be weatherproof, including ability to operate at high heat and humidity.
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• _ Be graffiti-resistant and durable including procedures for preventing and rectifying
damage from inclement weather,dirt and vandals. Removal of any graffiti shall be
the responsibility of the contractor. Failure to remove any graffiti may cause the city
to remove such graffiti and/or cover/remove the kiosk and charge the contractor for
such work.
• Be fully American with Disabilities Act(ADA) compliant, including adjusting height
of content and interactive features for users in wheelchairs. Each kiosk must meet
American with Disabilities Act (ADA) regulations including approach height/reach
requirements and accessibility for visually inipaired.
• Include a directory that allows for opportunities to incorporate accessible
technologies for the visually impaired and be equipped with the ability to connect
with smart phones that can direct user to a web based information center.
• Be interactive with users allowing for the navigation of screens and applications by
employing touchscreen technology as primary interface of device:
• Allow for the display of advertising,as approved by the City;when passive,but upon
engagement by a user, the advertising must be minimized or eliminated to take a
secondary position to interactive content.
• Be location aware, providing customized mapping and wayfinding to points of
interest nearby and through-out the City,inclusive of options for walking and public
transit, including real time arrival and departure information.
• Provide filtering to search by category of activity; including transit options;civic and
cultural institutions, restaurants; retail and other business; local events, City
messaging and surveying. Should include rational sorting protocol including
proximity and type(such as by cuisine,where appropriate). Must include procedure
for ensuring this contact is up to date,accurate and relevant: Must include transfer
protocol to share mapping information with User's mobile devices.
• Provide surveying options, including ability to pose questions to users, collect
answers and disseminate to City.
• Include the option•of integration of social media, games and other applications to
encourage user engagement.
• Have the ability to switch between English and Spanish, with support for other
languages if required at later date.
• The software for this project must provide for remote; easy and efficient additions
and deletions of data and content, including graphics and photographs. The
respondent will be charged with the daily management of content on these kiosks.
Some content will be static (i.e. attractions). Some will change periodically (i.e.
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names of stores and businesses,goods and services).Some will change constantly,
even daily(Le.promotions and events).
• Integrate the City's existing graphical palette into the program/software. Copies of
some of the City's logo and graphic palette can be viewed on the City of Miami
Beach web site(www.miamibeachfl.gov).
• The respondent will also provide the content for the kiosk project.This includes all
photographs and images, narratives,business and building names and addresses,
goods and services provided by business, as well as attractions and events. It is
expected that the selected vender will adapt these files for interactive touch screen
mapping.
• The respondent shall propose a custom design of exterior of unit to create design
unique to Miami Beach.
2. ADVERTISING GUIDELINES
A. All advertising accepted for placement .will comply with Federal, State, Miami-Dade
County,and existing City of Miami Beach laws, rules and regulations. Revisions to the City
Code will likely be required to permit general advertising within the kiosks.The City will retain
the right and ability to identify the quantity and location of any proposed advertising program.
The City reserves the right to approve or disapprove of any advertising and can request that
it be removed at any time.
B.The Contractor shall neither accept for display, install, nor maintain any advertisement
that falls within one or more of the following categories:
1.. Unlawful or illegal goods,services or activities.
2. Tobacco or tobacco related products.
3. Firearms.
4. Sexual services, programs or products.
5. Political candidates or political issues.
6. An advertiser that is a competing brand of non-alcoholic beverage to the City's
pouring rights provider(Please see category exclusion portion below).
C.Advertising for alcoholic beverages shall not be permitted within 250 feet of any school,
day care or house of worship.
D.Any such prohibited material displayed or placed shall be immediately removed by
Contractor upon notice from the City.
3. EXCLUSIVITY ZONE
The City will not permit the installation of an advertising freestanding kiosk within any area
of the Public Right-of-Way located within 250 feet from the closest edge of any Bus Shelter
(the"Exclusivity Zone"). Moreover, notwithstanding the foregoing exclusivity zone,the City,
on its own or through a separate provider,reserves the right to place advertising freestanding
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•
kiosk on any portion of Lincoln Road, even if certain parts of Lincoln Road fall within the
Exclusivity Zone.
4. INSTALLATION AND MAINTENANCE
The successful contractor will be responsible for the design, fabrication, installation and
operational investment of the kiosks. Contractor shall maintain kiosks in good condition and
repair and shall be-solely responsible for the maintenance,cleaning,repair and replacement.
In the event a kiosk is damaged or defaced in any manner it must be removed or repaired
by the contractor within 3 days.
Depending on the extent/content of the graffiti/damage, the City may request immediate
covering of the kiosk and removal/ repair within 12 hours. Should the Contractor fail to
correct damages in the event of incident within the specified time frames, the City may
repair/remove the kiosks and charge the contractor all costs associated With non-
performance.
5. PERFORMANCE BOND OR ALTERNATE SECURITY
The successful contractor shall furnish the City with a security deposit,in an amount agreed
to by the City.Said security shall serve to secure the successful contractor's performance in
accordance with the installation and maintenance provisions of the agreement. In the event
the successful proposer fails to.perform in accordance with said provisions, the City may
• retain said security, as well as pursue any and all other legal remedies provided in the
•agreement,or as may be provided by applicable law.
6. LICENSES, PERMITS AND FEES. The contractor shall obtain and pay for all licenses,
permits and inspection fees required for this project; and shall comply with all laws,
ordinances,regulations and building code requirements applicable to the work contemplated
herein related to the installation and proper functioning of the kiosks machines. Damages,
penalties and or fines imposed on the City or the contractor for failure to obtain required
licenses, permits or fines shall be borne by the contractor.
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ATTACHMENT C
SUNBIZ & PROPOSAL RESPONSE TO RFP
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+- 0-iS
' r I
454114. •org
agpar1ment of State / Division of Corporations / Search Records / Search py EntityName /
Detail by Entity Name
Foreign Limited Liability Company
IKE SMART CITY, LLC
Filing Information
Document Number M18000006181
FEI/EIN Number 81-2915656
Date Filed 06/28/2018
State DE
Status ACTIVE
Last Event LC STMNT OF RA/RO CHG
Event Date Filed 12/09/2020
Event Effective Date NONE
Principal Address
250 N HARTFORD AVE
COLUMBUS, OH 43222
Mailing Address
250 N HARTFORD AVE
COLUMBUS, OH 43222
ieegistered Agent Name&Address
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301-2525
Name Changed: 12/09/2020
Address Changed: 12/09/2020
Authorized Person(s)Detail
Name&Address
Title CEO, MEMBER
SCANTLAND, PETER D
250 N HARTFORD AVE
COLUMBUS, OH 43222
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Title COO
BORCHERS, ADAM J
250 N HARTFORD AVE
COLUMBUS, OH 43222
Annual Reports
Report Year Filed Date
2020 03/17/2020
2021 04/08/2021
2022 04/29/2022
Document Imaggg
04/2912022 ANNJAI PP PORT View mage in PDF format
04/08/2021 -ANNUAL REPORT View mage in PDF format
12/09/2020-CORLCRACHG View mope in PDF format
I13/1712020 ANNUAI REPORT View mage in PDF format
01/06/2020 LC Amendment View mage in PDF format
04/09/2019- ANNUAL REPORT View mage in PDF format •
06/280018-Foreiggl..mites View mage in PDF format
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1keSMART
CITY
-,"< Proposal Response for The City of Miami Beach:
` Solicitation 2022-040-KB
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DESIGN MgNUEACTURT INSTAL I. OPERATE,AND
\ MAINTAIN INTERACTIVE DIGITAL MEDIA KIOSKS
July 15 2022
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Thank you for considering our proposal for the design.manufacture,install,operation.and maintenance • -' `- r•sc.:' _ 1J'^ c i -, ig ut C �. -.:r'- ,._+, tiro
of interactive digital waylinding kiosks in the City of Miami Beach.IKE Smart City is committed to 5:•-,� .,., r'...c r. ii -c- c•,gyp tlly o I:• :,I c q i+-a'�or
pursuing a conrmun.ty.oriented model of outdoor media rho makes strong aesthetic comnbutron;and
balances a dynamic mix of community content,art,and advertising.
IKE Smart City was formed by Orange Barrel Media IOBMf,an 18-yes-old media company teat creates
value for municipal clients by designing.constructing.and implemeeting landmark outdoor media that IKE's self-sustaining business model:s supported by media sales.The program w IIgenerate a significant
adds to:he character of urban places.IKE launched in Denver in 1015.and IKE networks are now Eve:�� revenue stream for the City of Miami Beach.with no capital investment required Our vertically ntegrated
IS markets nationwide.including Miami,Coral Gables,and?ampa. in-house team handles every aspect of the turnkey program.including Pro ecl Management;Design:
Software.Manufacturing;Constructicn/lnstallalion',Content Management.Operations/Maintenance
IKE is a seamless.best-in-class hardware and software communication system that connects cities and Advertrsmg Sales A summary of oui financial proposal is es follo•ns
with people through interactive,vivid touchscreens,an ever-expanding suite of applications,and a
dynamically engaging interface,IKE Smart City's ongoing investments in software development have SI 000.000^e-i.a ..:i. ,,cite•, .. G;t ,:> i, .,�ri .o . ,,.a,
created the true Smart City Hub—an advanced digital kiosk wile integrated features.functions,and Ii 'ha- 0.}.n Ca p0.. 1 iC d'i-_t-ro i"ice. fl'at ht. .a�.r; n ni..agn'S
resources that provide the City and puolfc with everything they need,all in one place.
--_:, �.�..c'•i lit, im 4-„ vl G.`.'-.n'.-v�r dC'"--:Gina R-. e •,.,: r i I., n0..,....
Each kiosk offers a hyper-local experience that drives discovery,mobility,and equity across the
economic spectrum.the adaptability of our system stakes IKE a responsive medium that can be
customived to Support the oivers>_needs of our city partners.Adding an IKE network to the Coy of
Mramr Beach will p'ov:de valuable benefits.including
' '." -'' • ''" >^r "' "' '' KE Smart Chy's experience in Florida,inaudmg our work!n Mam,Cora!Games.and Tempo,ensures
we wit!deliver a superior kiosk program to the City Of Miami Beach-As demonstrated by the support
letters on the following page,our ongoing success and Cornrnrtment to providing Public benefit through
the IKE platform has been recognized by the Miami Beach community and we are grateful for their
f •I:n r'-r „ - .!i G • C _.,i.- . .n0 i . .n li i support.We look torvmrd to future dr5cu551on5.thank you for your time and consideration.
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iLkS ()' l`,:F_>Pr-,%�~` WASHINGTON AVENUE BID
OCEAN DRIVE ASSOCIATION
•
BOARD OE
U et:u'11 UPIve DIRECTORS
troy E.Wright
1230 Washington Ave e204
Miami Beach.ft 13139
maim
Juba toll
lane
lune 1.2021 ` nPa`»
Yu Demons Marl Cruel tc,
Dear City Manager Alicia Hudak
The manatee*urns Hudak Wcreour
CM Manager Dand awe
On behalf of the Washington Avenue BIOand Its Board.I am writing to express support for a Crwoe Merin leach H rev.raluere
deployment of IKE kiosks on Washington Avenue,as well as throughout the other commercial inn!Conwntron Center Chive
for rift's of Miami Beach Mram beach.it 3l139 Trenwrer
POle
Dear Madam Manager rrob
We believe that upgrading the Beach's Pakhng etard wayfimling slgnage will create a much maw,Realty
needed discovery and waylinding tool for residents and visitors.provide a sense of safety,and for parr eoneederaterr,please Cod this Utley exprmvy wean lave asrotlatim t wfpon for the
signdicantty improve the aeslhetk of our streets. deployment v'otrndre keel.tfravghorl the City of Mram beach We are keenly aware of the ...Woe semen
need to enharte waylindrg a redlnformahen dss:wmnar en in our ortywsh a special loud on le.eanoneredas.
enhancing tee pedestrian experience we recently were
The IKE learn expressed the ability to customize the oms<reen content,as wee a5 theIN kiosk reviled*Oh*pnewwadse and
ensnare to tat product and wee wrylrnpreya! ewe ewe.to tern that lit product Lve en me,
hardware,to reflect the unique brand and need:of Miami Beach and Washington Avenue. has been vetted tr the Wynwood NO and Nye instating instati ran Mid care understanding than hrderar.rfen
Because the listings on MKk are sorted based on proximity to each kiosk location and liege both Mawr and Carl Gabin e...gantry kBE drdovment Moth prosMes Comm'and Ma,..,reM bee
buslnessds cannot pay for elevated placement,we believe that the kiosks would drive traffic to mnndenre m ut rmyememanen
the small,local shops and restaurants on Washington Avenue. thee abrb(awn.
The Weever gene,the gead wan vette wyd andtng trine,wnhour dear eV
elevate ire pedeetrun neeeleoce on Ocean taw and thmughoul the eey for retderet and fobron hneerrh
The BID is excited about the possibility of using the IKE kiosks to promote its events.and to esItors lye rat near',aecxnr Noire,.Wring,ensure trot people are leaning abort all Ow The
enhance safety during these events through IKE's emergency features We ere hopeful that the beach has to offer NE't emergency lunNonaNy and abNy to create light threupron the karh taint tag
City sees the value in the IKEprOpeam,and win 6005e IO mOVe forward with this initiative, wtl enhance both resident a'vbhm sense nib se.>so,won on out screen.many or which ref aerreerdry
are entn too dark We were Massada,hew born WOO Serum Ckv team about Weir intent to peen
nett on a testae bases the Nose content ad hardware to Wien our kbaa aearWs unique
We believe that between 6 and 10 IKEktm could be installed on Wander,.and character Properlydone.eyes,k o ow
bees n really help us tell o mown,.non TOT GMcek
Wash lien opaonuniry for over 30 kiosks throughout the eren awn
n an rreetty do aww Part
other key streets.
es noted above.n.Mhbonrg caws web at seem.and"...tiles have installed lit loosen at are
leuncleng txEkov taw
yNs sumnw We breve that theren lrkeNan advantage let Nee%IteO exree uby
for scale,the City of Miami is installing near ISO kiosks We also understand wrNwrre Bowden across across Greater Ms*wink we not lndeon SOlO ot
elemey vetted theta[ Cosa Marweaaent
that the City may allocate a portion of the revenue that is received from this project to cultural modcn see facnkar wlh the den cab the pervade buwret,err the Get W aryemwit with Grove
activations on Washington Avenue(as well as Ocean Drive and Collins Avenue),which would be Miami beN}we encourage the aMnnnnhon to move forward erpMwousiy with tpnerdenuan
tremendously impactfu'for the[OD. er 51.waynndrne quaint Weurgenuy need toenaow the pedesuan eeperience in Men *;cord,roes
Beech.
Celna Neel
sec
v�..�� Coved wow.
SinX ey J aknan.neelef
Cale
Troy Wright _�,�
Executive Director e
Washington Avenue BID sec ask..
aurae
Carl
Ew.utwe 0rtnrnr
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TALLE OF CONTENTS — ' '
1. Cover Letter& Minimum Qualification Requirements 2 s r
1.1 Cover Letter and Table of Contents 3 �- 7
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1.2 Minimum Qualifications Requirements 6 ` 11 ••t'. `Q'�
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2. Experience & Qualifications 9 ti\ ,,+�'�
2.1 Qualifications of Proposing Firm 10 • %" /yam
2.2 Qualifications of Proposer Team 21 Ji AiidNi*.i ' ``
3. Technology and Services 34 . "
4
3.1 Kiosk Design 35 —/ 7**.Z.: ...--'s-- " Mil
3.2 Proven Technology 46 '' ,,,;' `-
3.3 Compliance 47 ,�
!EEiertising
. Maintnc 48 -" /1`1
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3.7 Other Value-Added Offerings 86 ,i '
4. Term & Revenue Proposal 97 1'$
4.1 Term 98 •` i
4.2 Revenue to the City 99
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OUL., i _L "_ .Y_
IKE Smart City is the only vendor with the qualifications and espy fence necessary to deliver the services'equested by the City of Miami Beach Since our inception in 2015.
IKE Smart City has been selected in every competitive RFP that has resulted in the deployment of interactive kiosks in the public right-of-way.
UNPARALLELED EXPERIENCE EXPERT AND VERTICALLY INTEGRATED TEAM
IKE Smart City has a deep understanding of working with municipalities to construct in the To deliver a world-class turnkey kiosk solution.IKE Smart City has a
nght-of-way and has unparalleled experience permitting installing,ano operating interactive vertically integrated team ve,sed in all phases of kiosk deployment and
kiosks n sidewalks across the country.IKE Smart City has operation,including Project Management,Design.Software Development.
Manufacturing.Construction/Installation.Content Management.Operations/
Maintenance,and Advertising Sales.Importantly,IKE Smart City is the only
kiosk vendor with
r •a•"r I et>e h.l s In)t :' 'v ,i 1.I 'Iv i r"SP(':n ecu,r•:-1-Cr u,^
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a oosinr,sos nr-(lull key•.!a{. hI or: nko
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j FINANCIAL STABILITY
I! n 1 IKE Smart City is well capitalized and able to invest in the success of the
program in Miami Beach and nationwide.with
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SCOPE OF SERVICES
Across all of the cares listed below.IKE Smart City has a contract to manufacture,install.maintain,and manage Interactive digital I1 osks in the public right-of-way at nc cost to the city
All IKE kiosks provide a best-in-class hardware and software system•delivering valuable smart city services through interactive,vivid touchscreens and a suite of applications.
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SCOPE OF SERVICES
For the cities listed below.IKE Smart City has been selected to manufacture,install maintain and manage interactive digital kiosks in the public right-of-way at no cost to the city.
All IKE kiosks provide a best-h3-class hardware and software system,delivering valuable smart city services through interactive,vivid touchscreens and a suite DI applications.
•
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0.41,d CA 9a1,12
Phoeno.AZ City of Phoenn Kin,Knudson Deem, 713p W.Wr olengivv St.SillFloor 160 21 2 62-613 7 An..knudToncphoenr.,gov 03 2027
Bunt Transporto8on Deparrmere Phoenix.AZ 86003
333 F nt aer.Sr Starr 1150
Pala,h NC Do.mlolvn 13I16r9 P::yd,re g CEO Pa oh NC 2ib01 :,g1918:'-C980 '�Mknon,own ,e.g.,rig 03202:
Cary or San Diego i Downtown Corporate Partnersh.ps inn 1200 Tnrrd Ave Suno M00 MS 560
San Dregn.CA San DiegoPAMcrsni Saran Brenha Develocmern Program IS19)533-3837 Hp en:,,naandrego gov Oa 2027
P ogram Manager San Deem CA 92101
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EXPERIENCE &
(TM_ QUALIFICATIONS
ShiIt iti\
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nor the past seven years.IKE Smart City has been singularly focused on evolving th, 1 1 — —....."'"OVA. "
interactive kiosk experience.investing heavily in our software and hardware to deliver BERKELEY ATL ANTA HOUSTON
;nn most technologically advanced platform available and refining our ciactices
•w.
through our extensive work in cites. .1M f)t-'—•;;�i
IKE Smart City's expertise in product,technology and construction engineering f _ 11110 O. 1 ^ ' ' `;
enables us to lead the smart city market with continuous innovation,customization.
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and updates that leverage quickly moving technology and construction needs.In the -. S •
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past four years alone.we have designed,updated.and released three generations of
IKE kiosks and scaled our proprietary software platform to accommodate the growth TEMPE TAMPA DETROIT
of our business.
Exceptional operational standards are a hallmark of our company and we are staffed r
with top-tier subject matter experts who work in a vertically integrated team to
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implement and manage all aspects of the IKE program including: _ . = 101a,I •; -
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IKE Smart City's success is an amalgamation of our people,product,an( GLEVELAND ST. LOUIS
processes,and this proven formula has led to IKE's selection by cities
nationwide and established us as the leader in interactive digital kiosks. ' t t .�,.
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N _ _,RIME Sr:v?AR
IKE interactive digital kiosks deliver valuable smart city services and reinforce the City of Miami Beach's brand
as a progressive innovator by driving three fundamental objectives of a vibrant.pedestrian-oriented destination
OBJECTIVES IKE PLATFORM
Q ;
DISCOVERY O., Software Engineering team has decades of 3
-
:oitecuve e.oerierice deve wing solutions for consumer r,......,
and business aoprcolions.We nave full each expertise - - Iil r
lunging from nfrastructure and scalable back-end
systems to beautifully designed user interfaces -
Ali
MOBILITY 111
IKE is built t l on a flexible data plat' that seamlessly -• .4 •,
integrates with third-party services and City systems. 1i;
Our proorielary software acceols secure data feeds i -
t,
configured in a multi-tenant content management system
to update NE's content in real time. •
— EOUITY x i
IKE Smart City is continuai'.y investing in platform -
innovations based on usage trends.rechnologica; `
advancements.and the specific needs o-our city r
Partners Software updates and new features are
implemented regularly
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'KE KIOSK NETWORKS NATIONWIDE
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• Atlanta,GA • Baltimore,MD
• Berkeley,CA • Cincinnati,OH xe:"
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• Cleveland,OH • Columbus,OH Y,MYI,or.
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• Coral Gables,FL • Denver.CO ,+-
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• Detroit,MI • Houston,TX DADA* WOOYKRMIAM
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• St.Louis.MO • Tampa,FL . �. 9 Q „w,A•L nN
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• Oakland,CA • Phoenix,AZ o.L.MMY, Nor. V
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• Raleigh,NC • San Diego,CA .ol A,gfY, CO
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IKE Smart City has several years of experience working in South Florida.most 'rot . - •
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notably with our IKE installations it Miami and Coral Gables. ' -
in March of 2020,the Miami City Commission approved an ordinance amending
Chapter 54 of the City Code.allowing for the placement ofadvertising-funded L , KO r. .��•,
interactive kiosks within the right-of-way or on City-owned property In April of r :4 , � `•
2020,the Miami City Commission approved a contract between our company r t r� ,r
and the City for the nstallation of up to 150 IKE kosks citywide The first kiosks II - -
went live in June of 2021 in the neighborhood of Wynwood and the network
extends into Downtown,Brickeli,Overtown.and Coconut Grove. Watch Miami Mayor Francis Suarez discuss how IKE adds value to
the City in an episode of his social media video series.Cafecito Talk.
in Coral Gables,we installed four kiosks along the Miracle Mile and Gir-ilda
in August of 2019 The kiosk usage numbers were so significant that in 2020, F-• • ow
the City decided to extend the contract to allow for additional IKE locations 1
throughout the Gables.The second phase of installations took place in 2021 • t� 1beginning with a kiosk near City Hall. - wtr
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MAYOR FRANCIS SUAREI Ns
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Rewys',ere,. •,
/PSTEaRNSTALSARC'AFIRStiL
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SEARS AND TERM OF CONTRACT YEARS AND TERM OF CONTR.,
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o-. tArter extensive research Tampa asWOW to irworyamN smart CHy wayttnding L. one city with one Night Miutq'MF► f7lbtlbn ad tMte i Mr kiosks
Fs1 tirro e m our public realm.Everyone,of IKE(Smart Cityf has shown such a greatits Me city demonstrates our LrommHmcnl to connectivity.The
level of professionalism and ensures a seamiest process from development, ME kiosks ore h/omwt/es-,shaMeme the best our city hex to otter
Installation,and technical support. to residents and visitors alike and pother assist our eAbrts to move
Atlanta forward
ISNADN O rOECTOD
SENIOR OIRFCTOR OF PUBLIC PROGRAMMING L OPERATIONS.TAMPA DOWNTOWN PARTNERSHIP I MAYOR ANOAF DICKENS
CITY Of ATIAN TA
Representative of its work in improved mobility,small business focus,and innovation,the Tampa Tr rough.i REP pro.eal.the City o,Alla:•.la 6 OL•p.vrhrl.:..,.,Inlor,roiiun Managemr•1 IAIMI selected IKE
Downtown Partnership(TDP)and the City of Tampa selected IKE Smart City kiosks to activate the vibrant. Smart City in 2020 to°sloe 120 nleractrve kiosks throughout the City,me uoing 25%Or kiosks in vncerservec
pedestrian•fdendly areas of the City.We worked,rnh TOP and the City to Determine the best lokahoes for areas We worked closely with the City to promote community-building initiatives at the IKE launch event in
10 k nsks thrnughnul nnvcntnwn Tampa and the sui ounding nc,Dhhnrbnnds n or r un,I In mnmote drsrn'ery May 2022.including promoting the Mayor's Summer Youth Employment Program and showcofmg artwork
Of local but tresses IntprO•oed mOMItty via public transit and CGuttnble aC:Css to'esourc Cs rue test Pre went by local artists.Tem IKE network r live to Su.Tnrrctt Atlanta.lemon Park.a-.d Old Fourth Ward.and it will toD-
Irve ii June OI 2021 and the City^ow has kiosks er key Reuters octave Downtown the Channel District 5:HO exlenD into Downtown.Midtown eucxhead Virginia•Higl-lanv,Suininerinl.,lees{Slid,East Allan.a Village
Tampa Tampa Heights and Past Tampa Mor ingslce-Lenox Park one several other eelgl'borhuops across the C ty
TAMPA DOWNTOWN PARTNERSHIP CITY OF ATLANTA
Shaun Drrneord FIRST I :6.t9 IG2, Candice A.Prentiss,AMP FIRST INSTALL:I'J 2C22
Iviol','2 2''-1 YEARS AND TERM OF CONTRACT a0 ton-ru't YEARS AND TERM OF CONTRACT
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he City h l off IKE �ot imaas seteekd AWE after tttorougnly reviewing other options
nsks wa/of Houston De tart CaS 1finas on
newot to amenrery toresidents help and guide tourists.people InThe variousdigital
4 MoOlte On Ow musket-and for and away they hove a wipers
dhections to enjoy events,restaurants,and so much morn_These kiosks are product TTwy also awned Pie rummer because of me twm's
one of e many ways Houston is malting es ing forward with eructing mors walkoale Product knowledge,cusaamer service,and attention to detail.th
spaces that make For a safer and more pleasant experience. I `yURAN NAMIITON VA r «ernes. .RFanv4 Vlocos.,O,ani,,I0..
NAYp4 S„LVESTER TURNER
Alter refeasuno an REP for intetacuve diortal I-osks and revievring competitvo sutmissOns.the City of Houston Tee City or Baltimore and Downtown Parinership O'Balum_:e(OPOBI selected IKE Smart City to deploy
., i'the pro,ect to IKE Smart City it November of 2020 n May of 202t Nousicn City Council artier West kiosks throughout Cruvatiosner Balhniuic in 2013 IKE...el it bve in 2019 iir ocauons spanning i!'te Bionic Ai.s
I olive sigr•cone and approved a contract v:Pi IKE Smart ON to the dep,oymenl or kiosks i i 17 C ly Orstnc,.Charles Center.rode.I lie Inner.lartor Mt Vernon Carnden`ards,and list'Jnivercty OI MaryWrd
•. We worked closely with City staff.City Council,and neighborhood associations to choose kiosk We worked closely with OPOB on content integration,community messaging.and art programming.
locations end placed Tab of the network in historically underserved communities.Further the IKE learn IKE played a key role in t^P:4-tO18,1Itimore canrpa.yn,,^irit line len hi OROS in pari,•ersh'p vnlh Marylan;
noel eel each adreceni proper iy owner Of.0 proposed kiosk lncalron to curio c`eimur•ty seaport we kioSkrr,.are art Place and the hrorno Arts 0 surer
nosy I ae si Downto.vn,Upiov,a.,Ea Do MM....,Museum D-i stnat Grin'Tired Wont and Greater Heights
CITY OF HOUSTON DOWNTOWN PARTNERSHIP OF BALTIMORE
GwendolYN-Gwen'titlofson FIRST INSTALL _ .. Lower.Hamilton FIRST INSTALL:- .
,3, Orl YEARS AND TERM of CONTRACT 'l cia roar' YEARS AND TERM OF CONTRACT:
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111 ese intelligent wayfmdrng basks MU ol/aw ow street-level he rollout of the first 30 kiosks here in St Louis has been nothing short of
erchants co integrate digitally onto the Nees o1 downtown Tempe it •community tows them,and 11f has gone above orb beyond
visitors But beyond woyfinding,Mai,"etas*,wet provide public transit to warn with us and eleury everything Fontimtouadon to operations and
updates,job boards,and social connections throughout downtown. maintenance t fit smoothly.was high quality and they have more Mon met
their ongoing eontenonce requirements.
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In 2018,Downtown Tempe Authority,the City's largest BID,those IKE to replace statk way/bilging The City of St Lovis and Si Louis Deveiopmenl Cef defi itv'(SLOCI selected IKE ihroi.ye a competitive RFP
throughout its boundaries and facilitate environmental initiatives with comprehensive air quality process or 2019 The C!y sought a kiosk plalloim Mai would support m:iltip e placentak nt initiatives.including
data.Alice ; con-e. • ^.iuora Stale Umversdy econorn C der elopment moodily tounsm.and connectivity IKE waschmen for its advanced software,robust
nit oppressive',:Inestc'm` content,superior safety features.and ability to integrate web Other smart technology,Such as the City's
Mal blo,in damaging sand glom the coser. 'adpy.is:gually c,ata cased o'.i scientific reseoich c a kny Small Street Lights.Depoyment Logan cr[0!0 via-10c100ns across Doonto.,n Old North S7 l 0Wa Grand
(nature displayed on all IKE kiosks nailonv,de Central AOS D strict Senior Park 4Cadn:iyiSheorra'.Oa,k and the.Central West Eric
DOWNTOWN TEMPE AUTHORITY CITY OF ST LOUIS
Kate Borders FIRST INSTALL.1'r•,. Nick Desitlerl FIRST INSTALL :i i
:480130S 31'. YEARS AND TERN OF CONTRACT: 'II...i T- TEARS AND TERM OF CONTRACT:
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CLEVELAND. OH SAN ANTONIO. TX
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part of my So%Sins ft CIE MkbNve,the City of C4vebnd h providing a�1F ore escired to partner with IKE Smart City to bunch a pilot py-e s• er
is its r�Mrxwfe digital kiosks In Son Anhsnto of no cost to Ctty taxpayers_The
venal new technologies Mat wort help enhance the resident and visitor
experience.The new kiosks oreone of the we are work) to may*s"�se",its'to ant aurae to nislolnh and vl man alike,providing
'�'' just sways n9 woyfRlding,eYs•Ma and puMrc franlparfnfrM InMrmotltyn,City facility
ensure new Investments and capitol impvowmknts provide opportunities tocotfons and on additional rswnw for communication with the community
for aR dens to have greater digital access. The kiosks wits also provide tree WF R and civic engagement opportunities.
FORNER NAYae FRANK a.IACKSON 4E>
n}anua,y 012019.Cleveland City COunc'l passed legislation allowing IKE Sinai City to acquire and replace IKE Smart Cup was awarded a contract by the Lily of San Antonio through n COreoeliticr-RFP process in w01 ,.
eutdaied static media kiosks with IKE and to a>pand in$101101,o05 to new o a.lons Work rag closely until the worked closely wit:.the City s Office of Innovation and"'trice of Govemrneur&Public Affairs hot the brined niro
Toni:no Conimis,IC.and Communications Oepartnienr.s.local DID,.aria,Deslrnaron Cie.eland.the IKE team required coordination with an additional set of diverse stakeholders who raceloed an allocation of the nr'h-rorl
Cogan replacing static kiosks and deploying IKE in,.ow locala:W s in 2019.The City directs the new stream of In partnership with VIA Metropolitan Transit,IKE was installed at major transit centers to improve the rider
revenue generated by IKE to their Storefront Renovation Program,which provides funds for small business experience,while a custom kiosk design paying homage to the City's historical landmarks was created in
owners to renovate retail spaces and cultivate commercial districts beyond the Downtown core. collaboration with The Office of Historic Preservation for Mission locations
CITY OF CLEVELAND ctnv OF SAN ANTONIO
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IKE Smart City is the only interactive kiosk company that employs a full-time team of in-house subject matter experts.Our structure was developed to ensure
delivery of a best-in-class technology solution with end-to-end services that is difficult to achieve using outsourced contractors and resources.
PROJECT MANAGEMENT DEPLOYMENT 8 OPERATIONS
The IKE Smart City Development learn is skilled at balancing the needs IKE Smart City's Deployment team includes highly skilled leaders and Project
of neighborhood groups,residents adjacent real estate owners.preservationists. Managers with a breadth of experience in civil engineering and construction.
and cities. They have completed hundreds of public right-of-way installations
in over a dozen cities.
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PRODUCT S SOFTWARE ENGINEERING -
Rather than outsourcing work IKE Smart City employs a full-time.in-house
Product and Software Engineering team dedicated to keeping IKE on the cutting MEDIA SALES
edge of technology. IKE Smart City is supported by an 18-year-old media company with successful
• t u":..lrvc c cpenenc ,pc. ,nv 'Si'Utwi ir. . gills f plalroicn, operations in the largest media markets in the United States,including New
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York.Los Angeles.Chicago.Boston.Atlanta.and Washington.D.C.
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we are egwpped with an experienced Content Management team - ,.
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that handles the deployment of all advertising and city content.
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IKE Smart City is fully starred with Creative professionals who specialize in OOH r
media and ensure the Media Sales team has what it needs to secure contracts.
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OPERATIONAL EXCELLENCE: MIAMI BEACH PROJECT TEAM LEAD`_
We are experts at working with city partners to quickly implement a kiosk ANNA BAERMAN
network and have deployed kiosks in each of our cities within one year of Development Director
securing encroachment rights. + el n- r -0 I F r r... L in t
The IKE team balances the needs of residents,neighborhood groups.
preservationists,adjacent real estate owners,and cities.We approach the �'--
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project collaooratively to ensure the community recognizes the benefits of
the initiative.experiences minimal disruptions,and feels excited about the
addition of IKE to the city.
MARISSA CRUDEIE
iKE Smart City's dedicated Project Management team will serve as the
Developmer Mo ogcr
primary points of contact for the City of Miami Beach.
Tom ..-end Coo--
COREY FAVOR
Al' Senior Director of Community Engagement,Talent B Culture
'ion9ae:0 e,�, . :hlra.mr'ir-ognan Io m; nu- 're posry mp.r of •,
made is' ;(;rm Col_-i aho.0,05,ecr1.1111m I and lu"•rlt,ab,"c:,to ensu
,nil- ],0,, • Is -n(;COmn`ur„ly Jrg,,nl)-,:e'<_
Many vendors prom,,collaboration nut lKF actually delivers with effective GUNNAR SAMUEISON
communications and project implementation Project Monage..Engineering a Construction
LONNIE N00Gfe0061
i.iRE,TOR:Jr P,ANNINC DUAL.,
Hn Si nN r.rr'N�T^!'NA MANLCFW f,li e(uI - , ,s lcl ., -� Gann I,., •C00f.:` ,nc
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•
PREVIOUS WORK EXPERIENCE EDUCATION
JIBRAN SNERMONAMMEO DENTONS US LLP(FORMERLY MCKENNA LONG 8 ► Emory University School of Law
Vree President of Development ALDRIDGE LLP) D0c1Gr Or Loy:(J O -2015
e Corporate Counsel
Land Use and Politico'Law ► University of St.Andrews
Postg'aouate Degree In Inlernatiank Relahon5.
neoce SL dies and COrrhct Sesolilion-2012
IKE SMART CITY/ORANGE BARREL MEDIA ^^ a c • Emory University
Racoslor o'Arts.Philosoph; Int.,natio lrnl
As Vice President of Development.Jibran leads a team of - PeterionS-2011
•
dedicated associates Ma:deliver win-win propositions for clients.
•
advertisers.and commum4es.
ATLANTA DOWNTOWN IMPROVEMENT DISTRICT
i.rc:G�';I�,. •r Law Clerk
•
SIMILAR PROJECTS
► IdE Smart City D_plovi is
• At, •a GA • lion terre MI
• let ro't.r'F . vent,
ra-r. rL . Tot, n2
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PPEVi; EVCE EDUCATION
►t ANNA BAERMAN IKE SMART CITY.ORANGE BARREL MEDIA • The Ohio State University.
y.. Development Director Development Manager Fisher College of Business
91c`,,c or of Business trrti,tt
V• ..,I,...y 2015
IKE SMART CITY/ORANGE BARREL MEDIA
Anna/Cld;develoPrm'nl..forts for IKL Smart Orly and i::
expe^enced in all areas of IKE program delivery and adept at
collabo,adng with city Partners.
ABERCROMBIE&FITCH CO.
Associate Coordinator
SIMILAR PROJECTS
• Assistant Coordinator
2Cr
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PREVIOUS WORK EXPERIENCE EDUCATION
MARISSA CRUDELE MANLEY DEASB KOCHALSKI,LLD P. The Ohio State University
Development Monnger - Team Lead-Special Projects 93chrlcr^.I Arls.Hl;tort A't 2019
IKE SMART CITY/ORANGE BARREL MEDIA
Mansso works win Anna Beermon:o serve as a primary point •
of contact for internal teams and city partners
SIMILAR PROJECTS
•
Help•1(.;
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PREVIOUS WORK EXPERIENCE
or: ERIC WOODRUFF
• -.4, II CROWN CASTLE INTERNATIONAL EDGECONNEX
•Ir. • 1,.! Vice Prestdent.
IKE Deployment 44 Operations r Vice President-National Implementation r, Vice President-National Program
.aor, ZJ1,, Management
. •
r,rr-r
IKE SMART CITY/ORANGE BARREL MEDIA
ri 5 +let)
As Vice President of Oeploymen!and Operations.Eric leads or
team ol engineers.nsta!lers and maintenance rechnicrans'o get
the IKE networks up and running smoothly
CrC
SMARTLINK
t Vice President-Site Development Services EDUCATION
• University of Illinois-Urbana-Champaign
Sachs or c,A,ts Soc‘a,ao
-19,48
• United States Army
III -
SIMILAR PROJECTS
E Sn.,11C,,,
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• PREVIOUS WORK EXPERIENCE EDUCATION
411 GUNNAR SAMUELSON CONTINENTAL BUILDING COMPANY • The Ohio State University
i
A•1 - Project Manager. �,
Engineering 6 Construct,,, Project Manager
Cc s'u _ Sv;ten'�5" 20'3
IKE SMART CITY/ORANGE BARREL MEDIA •
Gunnar manages the eaten construction process for essrgned
IKE networks
ROBERTSON CONSTRUCTION SERVICES
• Project Engineer
i. n. p- 'I per: ,.., l b'Ir,Off re n et�l
SIMILAR PROJECTS
'r(E Cvplov-ent
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PREVIOUS WORK EXPERIENCE EDUCATION
DANIELLE WILLIAMSON WCMH•TV/NBC4 • Kenyon College
Vice President of SR/es • Senior Account Manager Bac^_ .,r 01 S.
IKE SMART CITY/ORANGE BARREL MEDIA •
As Vice President of Sales for IKE Smart City.Danleee teads
a team of 24 national ono region Sales associates to secure CBS RADIO
premium advertisers arid generate Superior media revenues.
Account Manager
SIMILAR PROJECTS
..E Si, ;I+.C
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PO.JECT MANAGEMENT TEAM P.' jNi
PREVIOUS WORK EXPERIENCE
COREY FAVOR
OHIO HEALTH RADIO ONE
_ Sealer 0/rector of Conp-er..,,ty
Engagement.Talent IL Culture • Product Manager • Digital Support Coordinator
i-1' 3ctobe 2019-Milltut()
• e Pilot 0 el 00 e,pIP„. I-
nip,11,11 -t
• p .
IKE SMART CITY/ORANGE BARREL MEDIA 4,ort,rol ,e ,
sJe;',.., -00 r. •
Corey leads community outreach and art curation(Or IKE Smart City,
drawing on expenence or 0r1&eche,and community edgagemeht
THE OHIO STATE UNIVERSITY EDUCATION
* Associate Art Director of UI/Digital Design * Columbus College of Art&Design
r.r3010°iorCt Fine Arts Plust,olk01) 2003
COMMUNITY LEADERSHIP
• Columbus College of Art&Design
Murnbc r Bo:w!of Trustec
• coill I I bi $
- el•Str,terr
SIMILAR PROJECTS
'it III. 0,5 C, Ir Create Columbus Commission
Sr11,11'CI%Dcploy•- •n!,
Hoot ^",_ OJE
MC)
• Interactive and Graphic Designer Positions
2012- 2018 E Experience Committee for Wonderball
•
• tre,,,` CC, Choir
,
• 20'E trt 2018
•,0 or, r.p1C.,
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PREVIOUS WORK EXPERIENCE
JAMES WOOSTER VIAOUEST,INC
Traffic i Field Service Manager • Vocational Coordinator
.'.OB-Dr<2Cr?
IKE SMART CITY/ORANGE BARREL MEDIA ANDREW MAYER,MIAMI TECHNICIAN
�..�.H)=.;-P.,,,,,, James Wooster oversees our IOctllly based techn'.cran.
Andrew Mayer,wee nas nerved wan us for almost Iwo years NORTHBAY.LLC
James oversees'he ongoing cleaning and maintenance of all and:nose resoo,ns.S fires include Guest Services Supervisor 8 Family Camp
IKE networks.
Manager
EDUCATION
+ Columbia College Chicago
SIMILAR PROJECTS
B,c,,IOr Cr Ar'c Akidtc-Art;
Smart C.iy'=r p1r •i.,cnlS
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• it I'm MOTEL
elevated kiosk and.ntcriace designs rc m flccl our comm•tent to add 1 f' I 1 '�ia ..r-
Irwinr sum
to rather than detract Irwin the surrounding areas.IKE Smart City takes t •a • '
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great care to deliver a kiosk experience that represents a city's brand. ' r• •
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offering many customization opportunities throughout the platform. •i.��� • I -111:
� •Extensve work in other uhes has informed our approach to design.We build on IKE's clean canvas oy incorporating select design elements
inspired by an exploration of a city's defining charactnnstics and landscape �3r 'TKeeping the aesthetics of the kiosks simple has proven to deter vandalism, y ^ .. ,�,,,{, c' �[[r��tt t, �,
facilitate C Pan'ng and maintenance,and drive usage among pedestrians who •F .-t 'r r
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are drawn to IKE's onscreen interactive content - t' i.. • Sr •• r Ca ,
The concepts on the following pages were created to capture the essence of I 't`�' • t;rl i Y �, dla am.
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Miami Beach.Final designs would be determined in collaboration with the City `.iIP .r'- c'„
t .and othe associations identified by the City a — -
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KIOSK DESIGN CONC,LP1
INSPIRATION. ARCHITECTURE
Miami Beach is renowned for its impressive collection of Art Deco buildings.Each
one is uniquely its own with different forms,zig-zags,and chevrons adorning solid- BACKLIT WAYFINDING
color backgrounds.This kiosk design uses a hard-lined geometric pattern over a soft •,
base color to reflect the distinctive architectural style of the City's Street5cape. SOFT PAINT COLOR
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INSPIRATION PALMS
Towering palm trees are a beloved hallmark of Miam Beach.They line the streets
and dot the beaches.weavi to a canopy of leaves across the City.This kiosk design BACKLIT WAVFINDING
takes cues from nature and uses a tonal pattern of palms over a neutral paint Color ,A,H-INSPiGED •
to seamlessly integrate with the landscape. DESIGN APPLIOUE
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KIOSK DESIGN CONCEPT 3
INSPIRATION: WAVES
Miami Beach is known for its soft white sands and crystal clear water.Beaches are a OCEAN DRIVE
defining characteristic of the scenery and a fundamental part of an outdoor lifestyle BACKLIT WAVFINDING
that draws residents and visitors to the area.This design pairs a light,clean paint O.
color with gently curved lines that mirror the rippling of the ocean to capture the
City's urban-seaside vibe.
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LIGHTING
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r,OME SCkEEN APNL 1CAIION DLSK.-)NS i',r. , ,r
When a pedestrian touches IKE's screen,the interactive application dashboard appears.IKE _ •'111.ti . . •
Smart City offers a choice of three application design collections.Each engaging collection _ ti <
offers unique opportunities to customize tn.e look and feel of IKEs',owe screen This flex ble • - r
approach allows our city partners to choose the design style that works best for their kiosk /'..
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initotive and brand Customvation opportunities differ by collection but include
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COLLECTION 1
Clean and slightly transparent app tiles layered over a colorful stylized backdrop
inspired by City surroundings to bring the screen to life in a unique,modern,and
unexpected way.
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HOME SCRLLN APPLICATION DESIGNS , ,.
COLLECTION 2 , T t:,. ,
Sophisticated but playful Iconography created with a customizable color palette and
integrated City brand cues are grounded in a clean,neutral background that showcases `..
the eye-catching app tiles
CUSTOMIZED COLOR PALETTE MIAMI BEACH
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LOCAL WEATHER ,fit'
"'GREETING-- -- - - --- -------- ------
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COLLECTION 3 -'
Tills suite of application tiles is designed In a City-specific signature style and
includes select"Easter Egg",cons inspired by local landmarks and destinatio'is
woven throughout the collection.
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ART DECO-INSPIRED DESIGN I IAMIBEACH
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LOCAL WEATHER PERSONALIZED ——•
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` /`' THE SHOPS AT
MIDTOWN MIAMI
i E K (_:`, GE MN`; RA.IOP r T. WYNWOOD The IKE Smart City team would be honored to host the City IIIr , , WYNWOOO Wlls V
Manager,Mayor,City Councilmembers.and/or City stall for i '-' ON!! •
a demonstration of IKE's functionality.We have over 30 hve �� ,I -yam , COLA PLANT
rJ* REs aRT
kiosks in Miami and Coral Gables,as shown on the maps on this R foi,fit
page.With fully function kiosks dispersed throughout Downtown ' , .
Miami,Overtown,Wynwood.Brickell,Coconut Grove,and Coral
Gables,we can have one of our Project Team Leads meet at a
convenient kiosk location for a live demonstration. EMBRACED BY THE COMMUNITY TOWN SOUARE •
YAW..c•L
The IKE model proposed for the City of Miami Beach is the same Click to learn how IKE is supporting Miami communities.
as the model that is installed in Miami.however.the paint color, W O NKAA.„,,.0
cabinet branding,and on-screen content would differ OVERTOWN
CORAL GABLES "• PEREZ ART MUSE
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CORAL GABLES
RENAISSANCE
PONCE CIRCLE PARK AT THE GABLES DOWNTOWN
MIAMI
CLUB OF KNIGHTS NISTORYMIAMI
MUSEUM BAYFRONT Pt
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MAYOR FRANCIS SUAREZ
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SHOPS AT MERRICK PARK O COCONUT 0 •/, ;
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HARDWARE DESCRIPTION
IKE Smart City invests heavily in IKE design.engineering.and PHYSICAL • Size:(H x W x DI 99.5'x 375 x 12.5'
manufacturing to deliver a superior product that sets us apart we9hL 832 lbs
• Required sidewalk area 74'x 76-
trom the competition.IKE is fabricated with premium hardware • 74'x 36'leve'area on both sides of the Gosk is provided+n compliance w Ill
to ensure performance ane longevity in all conditions bundng codes
CONTINUOUS INNOVATIONS POWER SOURCE • 204 12.)V 15a a�40t'
• Slit,.sc sser ccs stss at Lir 192OW
Ongoing investment to opt mire the IKE has resulted in recent • Cen feels Ic rrw or .xist 'elerec unmetc utdny sets ce cs necaed,Ott 1.01-
improvements: ,,ride g ounv r,the s destalx
- Evo <ttee to IA Sareiy Slanuads bs o r,aucna ly P ecoc'u.^a Testing_aooratciy r•^.R'L,
TOUCHSCREEN DISPLAYS • Screen size.65' • Viewing angle(H x V)178°x 178°
• ° �1m e e'rlt v ocltnq • Screen type:IPS LCD • Direct LED backlit
• Resolution:1920 x 1080 • Bnghloess 4000 ruts•aufo-adlusted by ambient
it.. -. d.e nor rd r'4 oI • As
pect ratio 16:9 light sensors
to,'no• 108 5rosk s • Act ve image area 56 2'x 31.6' • Supports polarized sunglasses
dude-' INTERNET CONNECTIVITY • WirelesS Arre55'o_'a for free puoa"W-F
'its • Holspol//rlhirl a 75 rSCiui
• Connecuv lv tiros=tie:,oy moale'.,odem LTE Acvano d*I.-$It,I-.;ased auto-car'ie-
Suitt- TO LAST • Fi set nests Cossibie.iUi not i coined
STANDARD/OPTIONAL • Standard confguratloa Two,ntegralec video cameras for novelty use in
CAMERAS Photo Booth appincat on
• O niona technology.One emergency call camera and two security cameras with a
DVR recording system
OPTIONAL EMERGENC'r L n•_c,e-cycal O.i'tonw-tnd"rnteg n-,r-ct C•"rpcuLrl
CALL SYSTEM authir'.tre5 vine^ciE0S'iC
• rec'atr'o:.:eaxcr xev'de5 lists- .,.y,t.dio c,,It c.u..'C=': .S c ,rnh,„'•Cam,2 JI'cw_
see the a tc an.s,,atmdrg•.
ADA COMPLIANCE • Nrc mum touchsceen height(ADA enabled)-15 inches
• Maximum tcuchscreen height(ADA enabled) 48 inches
I • Side reach maximum Ir e fooling-to-screen distance)--10 inches
• Leading edge of Ob truSion less than 27 inches
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IKE has been designed and manufactured to withstand even the most extreme w
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weather conditions From triple-digit heat In Tempe and hurricanes in Miami to _ :_ ,J �.,aa
rreezing conoitions in Cleveland.IKE has been designed and manufactured to ar 4; • 1!t
operate in all climates.
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TEMPE, AZ �` `� -= I: ::'i `1
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Tempe is one of the most extreme climates in the country,with average high Y;i� .- �'
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temperatures of over 100'F in summer months and dust that blows in from the °lir• •f•,i_11 f 1
desert.Launched in 2020,Tempe's IKE network has proven to thrive in even these rt 1 eAat+urtro - di
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harsh conditions t 'CS
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MIAMI,FL +; ; • '
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IKE Smart City has delivered ope•itional excellence since launching in Miami and - " -. `fit'
Coral Gables cities that experience high temperatures and humidity,as well as a AVM" !N.
susceptibility to annual hair canes and other extreme trOprcal storms.
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OPE RATIONS & MAIN ENANCE
Keeping the IKE network in exceptional working order at all times Is our priority.Not only does the appearance and operation of the kiosks represent the City of Miami Beach,
but they are also key factors in community acceptance and our ability to secure advertising sales.IKE Smart City utilizes robust tools,follows clear operational processes,and
employs a skilled team of remote and in-market resource that we hold to the highest standards We a e immediately notified of any issues through our remote-monitoring
system onsite learn,or 24 71-800 number While unlikely,in the event of an Interruption in service,the City will be!mmed.ately notified by the IKE Project Team Lead
1 EiuULAR MAtNTENANCL REMOTE MONI lORINIn
In-Market Field Technicians IKE Software team
Frequency-5 days per week, I weekend day Frequency-24/7
Outages
. l Usio timer'. ,
ONSiTE COMPONENT REPAIRS AND SOFTWARE SUPPOPT
Regional Technical Supervisor
Frequency-Initiated within 24 hours of notification
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To provide additional support to our dedicated In-Market Field Technician during Art �• %4.L`i•; -
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Basel.IKE Smart CIty's Regional Technical Supervisor and Director of Operations will 6k r
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be in Miami Beach beginning one week prior to the event through 48 hours after the **` .J', 7•'
event,During this time period,the following will occur: '' _ • _ •<•�•' t
• -,1,.,..p_ mlitm r- ;-n;r:unctioraM• "rrec,; t n —/ - 3 t
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i is Ir- , e rniv s . i r. > NW 24TH ST
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In addition to our 1-800 number,the Regional Technical Supervisor and Director of f M I A M I ' 1f ,...9 + of -~."
Operations will provide their d'rect contact information to the City and other key t1 . • r -,t C raLM :' !; ,,, 1
stakeholders. '�' ��' '
s.:d - a it_ y1
IKE Smart City will follow these seine protocols during future events of similar scale. • .•\\ ` r "'}
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IKE is a well-protected platform that has never experienced a data breach.In addition to TOUCH SCREEN
protective hardware components.our Software Engineering team uses the Censer for � - '
Internet Security's'Top 20 Controls"as gutotiance for our security framework.
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IKE's features and f.:nctionality Cu dual-sided touchscreens will provide an effective two•way communication
platform that enables the City to continue improving the lives of Miami Beach's residents and visitors.
0 ESSENTIAL & EMERGENCY COMMUNICATIONS CITY S COMMUNITY CONTENT
IKE is a higny visible medium for delivering important Information and • IKE's interface provides space for cities,BIDS,and DMOs to deploy
coordinated messages from multiple City departments custom promotional content.
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® ACCESSIBILITY ECONOMIC DEVELOPMENT
IKE is an inclusive platform that is 100%ADA compliant airs provides i✓ The IKE platform promotes area businesses at absolutely no cost
additions accessibility with the touch of a button on the home screen to business owners.
9 cess,Lllrly tool ` s isms G: s'toen to-'IE,1 ,re ess p• ;two y 6,.0:s de a..c b_i-., -
H ii-Ccnb "Cdr i i_ err to't ,si.'' .,_r•.•.per; !rates 'ia"v, yn❑d—cp.
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DLATFORM FEATURES AND BENEFITS
9 WAYFINDING DATA 6 ANALYTICS
IKE's robust transit and trip-planning features provide information IKE delivers valuable data and analytics so cities can better understand
about different modes of transportation available to pedestrians. pedestriar traffic and kiosk engagement
• Inc tides,-,u ltnnodat public hansit locations.masppng.cos.t_. ► Aggregated and anonyml�ed data•s nevei sold le Third parties
airvalc PPoarloras,anti.vhe. liar aCcrssibil:ty
► Collects pedestrian counis.dv.ell rues engagement and most used apps
✓ `r -e' rItrrs en.-ble c istomuod point A ro painr B
► Confiquieble.reooiis are accessible_in IKE s CMS
t:ansportatwn
'{+ AIR DUALITY
IKE supports environmental initiatives with sophisticated air quality monitoring.
• PUBLIC SURVEYING
IKE provides municipalities with a simple and effective way to solicit
feedback from residents and visitors. • Accu ate teal-tin ,rr.. nr tit ,S • uoli-I.-.. ,.w a to sti e
• Survey Says application is dedicated to the Cly for custom sui veys level resolution
• Citizens eta p 'Inttonn to share ► Al'collected data is-n IKE's CMS for cr stornnzabl=reports and tracking of
g Opinions with Gly leaderhin
climate indicators
• Real dune results.arc accessible in IKE's CMS
MOBILE 6 WEB EXTENSIONS
® SYSTEMS INTEGRATION IKE is compatible with smartphones,and users can send kiosk
IKE seamlessly integrates with City systems and content management content to their mobile device for a seamless experience on the go.
platforms to receive and distribute data.
• Appl caha s in:auite Inter;rated trarro-phS ne and OR cod<'eotnrrs
• Accepts content teens vie secure APIs and enteral URts
• Transferable Directory listings all desaaahon mapping en„.)le
• A multi-tenant CMS aLi.na content upload,and manual out,if needed step navigation
► Able to load users to s:eb URL,for Ocditionai Informahoit.mobile
ticketing,and purchases
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PASSIVE MODE
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The cost of the IKE program,both miha,Capital and ongoing expenses.is borne entirely � . '
by IKE and is recouped by paid advertising revenues In addition to paid advertising.IKE •—s*--
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also displays City,community,and interactive content at no cost to the City. _Y r, r r •
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The kiosks are placed m highly visible intersections with frequent pedestrian activity - , - 1�'r!''it ,,, '
to ensure maximum impact for advertisers and tie highest level of kiosk usage. "YAW I ,t'>"g• , '^
Accordingly.IKE has two modes of operation-passive and engagec
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PASSIVE MODE r-lr
This is the default mode of operation.When o pedestrian;s not engaging with IKE,u,• .„..- ....
entire screen is occupieo by a 9:16 portrait-ayout showing a loop of City,community
art.and commercial messaging. `"
ENGAGED MODE
When a pedestrian touches IKE's screen,the content loop resizes to a 16.9 landscape • -_ A_
layout and the interactive application dashboard is displayed. ENGAGED MODE 0
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With constant ag toh touchscr en ta n we b,users'expectationslm f
IKE
technology are hrgn For this reason.we began development of IKE
with a foundational belief that the user experience must be as polished and
Intuitive as that of an iPhone or Android device.IKE is immediately familiar
to any user of a smart phone.Simple touch gestures activate the system and
provide everything a user needs.all in one curated place.We have invested MIAMIBEACH
more than five years m the development of our software.wh ch provides our ORGANIZED /.,yeRMof Pau
par tilers with a product that's instinctive,smart,and engaging. _ C tM 7
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ti<AL?IVL SUS.:-E OF /PPL_icji,TION5
The interactive kiosk experience starts with an easy-to-use application dashboard on IKE's home screen.The engaging suite of applications
has been thoughtfully designed to equip each user with all the tools they need to explore,discover.end navigate the City.
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EAT•DRINK EVENTS PHOTO BOOTH GET AROUND EXPLORE JOB BOARD BEACHES•PARKS SOCIAL SERVICES
Gives plenty of Highlights everything Lets pedestrians Provides multlmodal Allows a user to Provides c0'nmunities Heps peop'e enjoy Improves access t0
options for hungry and going on in the City take fun settles and waylinding,trip search IKE's content wHit easy access to the sunsnine at support services and
thusty residents and with op-to-date event send the pics to'.he', planning,and real-lime using keywords(or a local job listings and outdoor destinations resources for
visitors to satisfy their listings and integrated smartphone public transit list of relevant results. employment around the City. communities and
cravings wnyfmdmg. information. opportunities citizens in need.
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ARTS•CULTURE ACTIVITIES SAFE SMELTER CIVIC RESOURCES SURVEY SAYS STAY ARCADE SHOP
Showcases cultural Highlights things to Directs those without Makes it easy to get Collects citizen Lists a wide variety Entertains and Entices shoppers to
destinations and do in the City across homes or a safe place important things done feedback on questions of overnight engages pedestrians spend at local retail
activities for those a wide range of to stay to facilities with listings of created by the City accommodations with a fun and easy- destinations.
looking to experience interests offering beds and municipal buildings to-use video game
the creative arts oche-services and services.
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D:RFCTORY APPL Il:.ASIONS
Ten of IKE s dashboard applications function as interactive directory listings that promote Tree businesses,organizations.and destinations free of charge.Each kiosk is programmed with
geographic coordinates that automatically populate Directory applications with businesses situated within a customizable radius of the kiosk location.While Directory applicatons share
the same framework each one provides unique content and information.The data sources lot Directory listings are continuously updated,ensuring that data is always up-to-date and
reouhing limited manual entry by IKE Smart City or the City.
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ACTIVITIES EAT + DRINK SOCIAL SERVICES CIVIC RESOURCES SHOP
Examples:Water Sports, Examples.Restaurants, Examples:Food Support. Examples:Court Houses Examples.Clothing
Golfing.Tours.Bike Rentals. Cafes.Coffeehouses, Addiction Resources. Municipal Services and Boutiques.Specialty Stores.
Zoos,Amusement Parks Gastropubs,Bars,Nightlife Family Services.Health Offices,Libraries.Police Grocery.Drug Stores,Retail
Clinics,Charitable end Fire Stations,Hospitals Centers,Malls
Organizations
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ARTS*CULTURE BEACHES x PARKS STAY SAFE SHELTER JOB BOARD
Examples:Museums. Examples:Public Examples.Hotels,Motels. Examples:Homeless Examples.Lace
Galleries.Public Art. Beaches,Gardens,Parks Bed&Breakfasts,Rentals Shelters,Temporary Employment Opportunities,
Architecture,Cinemas, Playgrounds.Boardwalks. Housing.Hygiene Facilities Temp Work Resources
Performance Venues and Dog Parks
Theaters
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Several Directory applications in the suite were created to Improve widespread access to critical resources and services across
ell communities.IKE's placement in the pubic right-ot-way ens,..es those without technology can benefit Born the content.anc
because the kiosks function as free Wi-Fi hotspots.they also further connectivity throughout the City.
SOCIAL SERVICES APPLICATION
MComplementing existing City resources.this application provides easy access to information on food banks,
1411.41 free health clinics,veteran services charitable organizations family services.financial aid.addiction end
recovery resources.mental health assistance.and more.
SOCIAL SERVICES
SAFE SHELTER APPLICATION
151 This application assists people who are experiencing homelessness.runaways,battered women,and others
looking fora safe place to Stay.Listings of nearby shelters and temporary housing include descriptions,types
(e.g..women only families.men only etc.).locations,and wayfinding
SAFE SMELTER
JOB BOARD APPLICATION
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Finding a lob cart oe difficult nor those without connectivity.This application is automatically copulated via
real-time feeds from multiple local resources Jobs are ceolocated and can be filtered by category and type
�• Listings include descriptions and detailed information on how to apply
JOB BOARD
CIVIC RESOURCES APPLICATION
Fai C sic resources serve[hr.public.and this application makes it easy for residents and vis tors to find them.
Listings include government buildings,municipal departments and services.311 information.utility providers
police stations lire stations vaccination centers,evacuation assistance,and more
CIVIC RESOURCES
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-)IREC [OR APPLCA iu_uiJ USER i..
APPLICATION DASHBOARD SCROLLABLE DIRECTORY LISTINGS DETAILED DIRECTORY CARDS
While Directory applications share the same framework. Each Directory listing pre'.'•ews the business Or destination A Director)card conta ns comprehensive inlormallOn to
each one provides anlgue[omen:When a user opens and ncl,tdes a v SJa cue to open the listing for more vela a user earn TIO'e about tine sefeCtiOn Once t'se carp
an apptrcalron.they ore presented with o scrollable list of ireormat on.When the user raps or a listing,a Directory s closed,the Directory listings reappear so the user can
businesses arranged by proeintiy'a the kiosk c-rid appears on screen continue to Drowse lie stings
NEVWORD SEARCH SEARCH Be CATER i PHOTOS RATING I PRICING
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In coitrasf to static wayhnd'ng kiosks.1'0 offers several unloue ways a user can interact wit''.directory I'sttngs
These features help to create a more enjoyable and customized user experience.
FILTERS BADGES FEATURED LISTS
=hers allow a vser to scone Dt,ecory listings based on Badges are a giea_way to identay places that ale Featured Lists can be customized by the City to showcase
sneer --Wrests and needs.Foe instance,kiwis induce sponsored.supported.or otnerwise showcased catered subsets of businesses and destinations.Up to six
cuisine.ratings,price.hours.merchandise type and by a particular group or organization.For example. unique Featured Lists can be added and.when one is selected
distance from kiosk.Filters can also be Customized by the a branded badge might be added to restaurants -'drop-down drawer will display me curuted listings
City to higNlgh:a cleated less of businesses. featured in Corer r4ronn
FEATURED LI5'eUrrONS
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SHOWCASING THE MIAMI DESIGN PRESERVATION LEAGUE
Creating Fe cured L.sts that encourage cultural engagement woulc urther the MDPLs etlorts.o prese.ve
and protect the historical and architectural integrity of the Miarn1 Beach Architectural Historic District.
<?' DES1G
CURATED LIST BUTTONS REVEALS PREVIEW EXPANDS LISTINGS y 1114 I.
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Addresses,directions.and other wayfinoing information ca^be easily transferrea from the Get Arouno application and Directory Cards via mobile handoff When a phone
number is entered.IKE Immediately sends a text Imk that.when received and clicked.launches a user's mobile browser or mapping application and allows for uninterrupted
navigation to a selected destination.IKE does not stole phone numbers and wil,not sell or distribute the anonymized user data.
DIRECTORY CARD DIALPAD OR CODE DRAWER ACTIVATED MOBILE DEVICE
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v\AYFINDING
i KE's Get Around application is a central hors of weylindng,mapping,and comprehensive multimodal trip planning tools at a use's fingertips IKE Smart City has partnered
with Transit,a leader in the aggregation of real-time transit information,sharing in the common goal of making it as easy as possible to ride public transit.The functionality in
this application Is customizable to suit the needs and pi eteiences of the use, made specific to City public transit offerings.Ike Pus.trolley.and rail,es well as otter options like
Cif,Bike docks,taxi.and ride hails such as Freebee,Uber,anc Lylt IKE can hand off trip Information to a mobile device using SMS or OR codes so users can continue to their
destination using their mobile mapping application
PLAN A TRIP SET TRIP PREFERENCES STEP-BY-STEP NAVIGATION
You decde whe.e to go-real-time data of all transit Seiecl p ele er ices to customize your experience and Oiler seiechng gour watered cure,gel step-by-step
near the kiosk wdi help ensure accurate trip planning I each you,desb^aLon In the v.ay Olaf•S best to'you. directions Io your,eieced destination
to your desinahon
BUS MULTIMCDAL REAL•TIME DEPARTURES. SENT TO MOBILE DEVICE
STATIONS TRANSPORTATION DELAYS.AND SERVICE ALERTS
OPTIONS
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i-4“)MIUIIN';_, I v _H:. w vtivi-S
Miami Beach is a viOrant and culturally diverse community with new and unique things to do every clay of tnc week.
The Events application Helps users discover everyttucg that's happening in the City today.tomorrow,and ail year long.
EVENT 1I5TIN55 EVENT DESCRIPTION
AND DETAILS
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LITY SURVEY It_. _41v1E.;
IKE's Suvey Says application is a 5-lole and efficient way for the City to solicit feedback Fro the public The Arcade application creates another point of engagement
n allows citizens to share their opinions with City leadership.and results in data are readily available for for pedesti ans.Offer ng a gaming expe'ence adds fu-to city
the City to review.Questions can be updated as often as the City desires. sidewalks and drives interaction with the kiosks
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What Is your favorite activity In What is yew favorite activity In
Miami Beach during the summer? Miami Beach during the summer?
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EXAMPLE FRAMES
I , t3RAN DE-L �Ei_ItS,
Through 6,combination of smple toucn gestures.pedestrians can taxc a selfie using IKE's Photo Boot, , •j s\
application and have then,photo sent to trrreir mob,le device.Sty:ckers.filters,and five city-specific f.ames add
to the fun experience The City will be given the exclusive•fights to the`frames-feature for custom branded
uesigns that can be changed as frequently as the City desires. _ 4 ,1
illtwidk STICKER EXAMPLES -
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CUSTOtv1IZAtiLE L,I I Y r'(3S I E.kt.
The Poster application provides the City with dedicated and highly visible space for custom messaging on IKE's home screen.The application can be used to support the City's objectives includu)y but not Limited to promoting ; A Et RT DECO
indialtves,events and public announcements. tail
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..JJ i LYE _A{{IIV PLE:. M1AIV1I ;—Ak.. l\1C' 1 PIR0 O r ON
The IKE team partnered with the Wynwood Business Improvement District on the development of a \N Q
special iaunch promotion that used the kiosk platform to support area businesses and organizations EXPLORE
in the Wynwood Arts District.In collaboration with loca,merchants,we created custom Poster
applications w;th integrated OR codes for display on IKE's dashboard.When scanned by a kiosk
user,the OR codes provided access to exclusive discounts during the promotional period. W Y N W O O D
7
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Coral Gables Is filled with unique public art for residents and visitors to enjoy. .
Each year.a new piece of art Is unveiled and added to the streetscape through ]�i tn0 � .f
L•
MI
an Art Basel sanctioned event.The IKE team worked with the City of Coral r4 d`II ,,,,.«' + 1 •r
Gables to develop and promote a public art walking tour using IKE's Poster 'A. Y1'. -- ,}�
application.Several versions of the Poster were created so that each kiosk could ,„,,,,,,,,,,,, „•• , Ill•1•• ' 9 __ It . y
display a custom map and showcase the art pieces closest to that location. ,u;11;;�� MD ii
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MOBILE EXTENSION FEATURE ALLOWS USERS .r+
TO TAKE THE POSTERS WITH THEM _ �; +
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POSTER .111111110...sis�
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DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
VISUAL SUPPORT TOOLS
ACCESSIBILII
HIco rON.RA. R^,Or.r_MPARI
IKE is an inclusive platform that was designed to serve the needs of all {sept.$RD
citizens.The kiosks are 100%ADA compliant and have been reviewed by °'r'"Irl"'•""`" •
wa.cu,•...
an accessibility specialist to ensure compliance with federally mandated `� - •• _ ¢
requirements.Specifically.IKE'meets
• ADA 30772 Protrusion` nit dtoig r^-onvn I;atlons(tor bin=ti and . CULTURE
lonu nisron)LV huvin4 no xot ob,-_.s qr ratan n 4 inches
aoovu 27','cne,from ground Irvcl CRAWL
I. ADA 308 2 Forvfa' Reach design tE.'.OmmenC II Oils b;'ally..iitq all ARGF TO('NJn,CL>MPARVS ON • m
cc tools to',"reachaiuie oeh,ae'15 and 48 inches from ground level ow.un M,err.r, .uw,.nw••
+,Mw.ra Street
• ADA 309 4 OA 'abol Inca-'menclahons and does not reol re tight
llth „
grasping. >nc,hl,.:; or twisting of the wrist
•
• ADA 308 3 Side Rcr-.n s qn-c.:,_ornmenciatiol,,by drawing all 111111
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coarols to osch,i r uetw"y '5 and 48 'es horn ground Ievei NM Jimmy's Diner
• ADA 304.3 2-.SP 3pa SU ecru,anca standard It III kiosk location'- + t9
Arlin
The kiosks feature scrollable on-screen content and an accessibility _ r
feature that adjusts the height of the content for users in wheelchairs. p�
Low-vision users are able to resize and/or change the text to high- •
contrast mode for additional focus on text and graphic elements.Both
features are activated by the touch of a button on the left-hand side of WHEELCHAIR ACCESSIBILITY TO'. ®
IKE's homescreen. Repositions on-screen content
to rower reach
IKE Smart City's Product and Software teams are continuously working
to pioneer cutting-edge technologies in order to optimize the IKE
experience for all users.
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
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NA;IONAL l ED RATION OF THE BLIND HAr1TNt' Hl
IKE Smart City's partnership with the National Federation of the Blind is an example of how _ i
our Product and Software teems have worked to pioneer cutting-edge technologies.As 7 i
a resat of this collaboration,a new waylinding contactless solution tie,optimize the IKE
t�
experience for all users. - �. '
APPROACH 3L t
In 2020.IKE Smart City collaborated with National Federation of The Blind iNFB)staff
at their Center of Excellence in Nonvisual Accessibility(CENA)to develop a nonvisual r
access solution for our informational wayfinding kiosks.We worked with the NFB's Blind
Users Innovating and Leading Design(BUILD)team to assess whether transferring the IKE ' '1
experience to blind and low-vision users mobile devices while navigating city streets is a
preferred method of use over other more common hardware solutions.
After the solution was hailed to be an effective interface and innovative option by both ' ,.=
organizations,the IKE Product and Software teams solicited.iser feedback to validate the
planned approach.
• ye .scesc -u,' ,aly.iiio sr ss sirs so. six I ,:vtvv blind au,!Yrv-vino. stirs
.nil _-ry,..y .3iees r',ision xs mr;tr ,-attic ..ante eveis
F peiti ?aril vaius vs the eiotoiypu v ?penderin .a - ,n/re note 3 -ir,i.,
et,Atinit y f' civil:
• Tie c -. ,v-irons am Ir,,arninrrs ism^at-h ;y,,i We CO(cuinentn i turd 'vet;ii
d:re't suto-";:lent'esstcns ..•
n„ ANR LEWIS
'�tt�NATIONAL FEDERATION •- iy
.(1.%0 OFTHE BLIND a SMART
viK,.,,,,,,,. I CITY
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RESULTS
Our findings drove a Phase"approach that s currently in development and will allow blind and partially slgnted users to lavlgate and interact with the IKE nterface
using familiar accessibility features In response to the partnership rrith IKE Smart City.the NEB invited our Proouct team to participate in a panel at their Smart Cities
Summit in January 2021
BRAILLE PLAQUE MOBILE IKE EXPERIENCE BUILT-IN ACCESSIBILITY FEATURES
Each IKE vnll display a braille plaque along the some Tie OR code will auto-ditect users to a motile The mobil.-IKE e>oeience w'fo:or.Web Content Accesstbilhly
of the kiosk inslruchng bind and low-vision users to version of IKE where they will have access to the Gu deliver IWCAG)to wo-o in tandem wit,the native accessibility
s:ah,a OR code waft the,mobile devices cornea same content:hal is available on the kiosks feat-ores on the Jser's mobile device.including TalkBack and
voiceOvei tools
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A SUCCESSFUL PARTNERSHIP
i 1,&Y NATIONAL FEDERATION
.(90 ..).OF THE BLIND twin who NEI We are confidant that Me demon us nsorporne tie mottle handed moerbubens
t,�G is the best soylern b make the IKE kiosk au-marble to bind and bw-mmn users
`d the y eon sent IKE Small Qtylean through the active engagement of band and l is an en users and expanded
inlranion wen one,releranl experts,has used what we het is an exemplary process in the
deegn,development end implementaem of your bask technology,Asa tease we were plowed
Yu Email Only to have your team highlight Was strategy al our Smarr Chiles Sienna held on January 28.202r.
February 9.2021 Thank you for your commlmenr to improving the kves el those n our cpnmunay.We leek forward
to nix conknued collaboration and hope to continue to serve as a resource for your company,
Arlan Snennolommed,Esq.
VP of Devebpnem and Corpora*Ceurek
t(E SmartChry.LLC Best regains.
290 Norm H Avenue
Columbus ONH 03 a1222 +�'1!
Ibaneikesmvtery.00m MI Lee,
Ereoupve Director,brdness Imaapves
Dear Mr.SMnrohammed National Federation of the Blind
In fallow-op to ow Mal discussions careered around IKE Shen City's(15C)dtgdel waylndvg
kiosk cepabsales,sane el eppb®bons,and your oompanyspwney to hiding a bnhrncless
eansibhly solution for blind and lowiince crams.lid l to to thank you for the unreal
denansbaten d the boskramobdsphone hand-off solution,when you mealy pmvOed to our
ream on May 14.2020.and the subsequent engagement thereafter.As you bow.the members or
the National Federebon of the gird(NFBI behove in the MI cepacM of bind people and have the
power to ranter)dreams IMO really trough rebtencips with companies such as IKE Sman
City
We holy eppreoale your ceilaborabnn wih the staff of our Center of Excelence in Noma fuel
Acsessbaly(CENA),and lee acuta engagement through our Bind Users Innovating and Leading
Design COULD)pope)to assess whether oatsfemg the IKE kiosk expenence to blend and
law-anon users'mop*dermas*the preferred method of use over other mere common
hanyware solutions.We're very pleased to hear that the Ivmmyare mania*,sessions ever gx
weeks et August and September of 2020 aim our BOLO pamoponts—ol having varying degrees
of aeon lass and iedmologral expenence levels--yielded beneficial resits WI helped
determine a mobile hand-off software sdubon.I understand the BUILD program sessions
revealed mar use or a personal mobile nonce verde navigating Ply streets is an effective interface
for Lose who art blind or have low won end n an Innovative option that offers mproved guakty
of ire by the bind and lowwsion user by leveragog successful Ined parry noble solutions
Were mpeessed ienh ISC's willingness to Wan in,incorporate,and innovate the feedback and
recommendabons reserved from our CENA staff and BOLD user toward the improvement dyaut
kiosk expenence for blind and!De-r/Is/on users We also appreciate your mpughtul approach of
speaking wan somvare accesstb6ry experts.conducing Geld research to terdte keypads for
hooks.and scalding with rest-lood kiosk engineers.in addbon to your continued conversations
h: tea Eau weaeSpew or lawernereesenwtsm}r}N vrnessel'e sr,ua:.,..rt,easee
... .,ev ..:-,.:✓....,...i yet wls^9e^lLn eaehhca shD}h3>D:a'0aUUu ......r. .}
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MUL'Hi_IN CA.A, IN I ciR, ACE
IKE is multilingual in up to 100 languages and provides the x«sy ' ',I.,an)
highest quality translations to accommodate those whose primary Al AM I P'
-
language is not English.Users can easily choose their language from
a list along the left side of IKE's home screen.
LANGUAGE
✓ rle's 'ic _4 on tree m lrt s--trait sl,t 5. SELECTOR
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to I `met ,I rLCU!a:.y.9nC
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LUGAR PLAYAS•PARGUES
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The kiosks come with the following languages already loaded into the
system,and languages can be easily removed or added as needed 1
B, ;h Sr—
► A':ia�C > _.-_rane'•
TIENDA REFUGIO SEGURO
a dos1,1., ► Kom.an
► Frcn-::n I• Ma. ...rrn
6c1 man ► Portuguese
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DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
CONTEN1 MANAGEMENT
IKE was developed to seamlesslyintegrate with other informational AYEtt T'f BE
P 9 i15M(IC'+"'al ,, c+4 fv jn;J� C)._-4:ryH
systems to both receive and distribute data.
• Ac.,.epts,.onlent fe<Js vie API Istem.ttio JRL fR..rs
► Can -npoit IrL-,,CSV,iCul,E trl.others, copula[° .pnC"nc a_Di(
DATA DATA DATA
and overtones wdi-information
• Can t t-tr ate content from oth-e CMS t,c CRM tislums
• Use,:C he oat sources to Create and populate!n ar rots
• Can use soon!media eecs to Pc corner',content
• is early Iodated through r multi-te-rant,easy-to-use Content
Manneetnl nt System REAL-TIME DATA FEED
• Content s sync rn real lime
We believe that content is best managed by the IKE teem,with
oversight from our partners. 4
• Deployed n accordance malt the Clty's goals one str alegre;
► Ensure: ontent is rresh and relevant it all twos
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• Content;ervrccs arc-xovldcC at Cost.s part o'Jr.r Scr.no cont'oct
4.111111111111.11111
•
IKE Smart City's robust in-house Content and Creative teams also offer design
work to the City as a value-added service.
• Experienced t''tns el multi Illented design schedu'sny ex;xrr5 -�
• Provide quash content that.dill .need expectat,ons "' ji°i- '<
• Our belle' n Inc power of dess-go am;our abrnrc to deli•uer it,:et us ago t
front ODIC I n1ECid.:om patties
DocuSign Envelope ID: 509B10E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
SAMPLE REPORT
AIR QUALITY MUNI TORINU .0.
IKE Smart City continues to lead the way in air quality features,using cutting-edge .i.., .�.�...
technology via a partnership with 6reezoMeter. OS"'21000° 1O1""00°°
After testing new air quality monitors in 2020.we developed a partnership with """"'O'`'"'i6'°"""•°"'"""""""""""""'""""'«"O'""°°'""""a""""'"•'"""°`
BreezoMeter,a leader in the field of air quality measurement. re""'Rr,,,.,,.,,.,,
es
_:.0..r.Mime
Big data and machine learning techniques are at the core of BreezoMeter's technology; ^`S-rw.•r.n.•.•...tor
MIS-..1..1•N.wt..Year i•IgW
sophisticated methods determine the dispersion and flow of air pollutio'front a 1O'•'•"r"f°°`
combination of layered data sets,derived from sensors,satellites,weather patterns,
transportation dynamics,and other environmental sources.Together with proprietary ...•.+ao+:,.» a-......,..
algorithms,these data sets generate air quality data that is accurate down to a street-
level resolution.
BreezoMeter's data is integrated into IKE's Content Management System.and city
partners have log-in credentials to view reports that can be filtered by kiosk and date. •,....
BreeioMeter's ddferen6ators include:
• riigbei accuracy • MOre d- pits pet pollutant
• Higher e scluhon • Highly reliabP service ,�,,.,.. •a ,�
u .,
▪ W:er r ovc'ac< • Bette support unit W..,a.,:CO tin
a
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d a-,
es m,.+sort' :�r.:. r ,,,•m..rw �.�.cir
• High,:r number of auru.unrm•wM Ito ti Zita 411 1 n a
•
epoi led:,oilutants • ,.-;ar�rmbe,of APIs 'la!" ^• "tar.�• Ls ^ it •
n;rvan tr.Ow m . 44• r u .r it tv r
w„ne,,.m.,.n .. ,
n,um:nm..ra Citir••«.....r it 4 a is ,
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DocuSign Envelope ID:FACD29F0-875E-4B77-AE32-DFFFOFAD764F
OPTIONAL EMERGENCY CALL SYSTEM OPTIONAL
SECURITY
IKE offers an optional Emergency Call System that connects to local emergency CAMERA
services at no extra cost to the City T-e platfo•m covers 100%of the cost of cellular 4.1011411,1)MALL
and data coverage for each kiosk,Including two-way communication for emergency .
calls.The system consists of the following components: 41W,`
fay'•
• 'Fe el m-i SI(. 110"Cn Sulk ). Cl el b•osk ..( {
• B c� . coil 1..''or -Il two 'C l"r al,Ln , 1 of 'ASK I�
EMERGENCY
• 11C�•:�IC -"'I11C r(i..nC :'r1C[ Cl DESIGNATION
When the emergency call button is pressed.IKE automatically:
rsr
9— 'u n,.,. s t.. _oc: Vic .,_ r 1 A
EMERGENCY
CAL.'AC,IV ATES
x �,. ` CAMERA A
I. I - .,t,, 1, CALL BUTTON
OPTIONAL SECURITY CAMERAS w0•WAS
SPEAKER
Two Integrated security cameras with a remote DVR system can be added to IKE's
configeratron at no extra cost to the City One camera is positionec above the
touchscreen on eacn side of the Kiosk and records video footage 24/7.
• DVR s -e . _ira Y jot;us 'kE h- 1't city - unt.,
protocol',CCC rimers:toy nl c'r-dCvim,l-.
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`.AfCTY
`(II!] c. - III_ `CICIa4t LIGHTINt,
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DocuSign Envelope ID:FACD29F0-8758-4B77-AE32-DFFFOFAD764F
IKE is connected to the Integrated Public Alert&Warning System(IPAWS)All-Hazards feed and
automatically checks for alerts every minute so that public safely warnings are displayed in real time
without delays. 1.•
', ,n,,.,,, IPA.VS iv,0,o,dedbe MIAM IBEACH
• Natror-��Occ.vnrc + :Atmo5oir r. Adrrr,-rstr alto r;NOAA /t1CfcykP; i9eur
• Fme,r,-ni Alert Syafern,PAS) I.
',I,. 1 „ - : _
pt
ova„ 1.,41 St 'eoero'.Slate tirbnl dtH7'Pt Jr. utn0'itt
c'rn uv l=MA publ, '1 I , vs tfty. u r
- Alert type net-de sesere,c-1 1.110 eves Is -,c natr'- -,s.stern Hurricane Warning •
AMRFR Al('ts. ,chv:,shooter¢ nd morn
+ c"' k 15k h^"S lot're,airrt cnr'r ka sk ^ a1u'i r.
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41 i)..s l,_se skits n r ;'-1`-.. rile f,s r or r P:fssirC Moc..
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L;r7,-w a+t• ,I,I to my rc tive r_ nd Pr ov v_a Cl; .',E V 7e1-zits
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IKE Smart City will provide the City of Miami Beach with 12.5%of .% ;
all advertising time on the kiosks.The City may use allocated time - x t ii
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for the promotion of civic content.public service announcements,or "••• •
other communications The value of this dedicated time on the screens is
projected to be$8:536,740,assuming 15 kiosk locations,over the term of c I —
the agreement.Any unsold advertising time will be provided to the City at --- ,_ • _ — 4
no cost.when available.
i• Is- . •
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Further,IKE Smart City will provide the City$550,000 in free "
L
advertising time annually on its networks of kiosks and signs across _
the country.T'ris offering will include both IKE kiosks as well as large _ - ,� ^•�
format signs installed by IKE Smart Cay's sister company,Orange Barrel ° m—�
Media.Please see markets in which we operate listed below. r r7�W—
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IKE SMART CITY PIONEERS
SMART CITY TECHNOLOGY
TO IMPROVE LIVES IN CITIES.
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�'
OMMUNITY INVOLVEMENT �.'
The core tenants of IKE Smart City's media platform are oublic benefit and social equity,two -—
values we seek to maximize through the formation of public-private partnerships it each,of "� ...t
our IKE markets.Working closely with key constituents,we strive to understand near-term i tE..
l�;
•
needs and long-term goals to deliver programming that contributes beyond an economic T
return.City priorities and partners in each market vary but examples include the followirg,; .,
a , 4
MUNICIPALITIES
•
We assist city agencies with the widespread deployment of urgent communications Such ' < - -
as weather emergencies.active shooters.power outages.transit and haftic alerts,and other ji
important messaging that is critical to public safety. ~ �
ti
BUSINESS IMPROVEMENT DISTRICTS
Small and independent businesses define the unique character of u-ban neighborhoods, _
,End we work closely with business Improvement Districts to understand how IKE can
support their growth.
EDUCATIONAL INSTITUTIONS
IKE partners with educational institutions and local school districts in the communities we
serve to develop hands-on opportunities for creative students to learn about careers in
media.design,and advertising.
ARTISTS AND ART INSTITUTIONS
We cultivate extensive relationships with art institutions,artists,and independent curators
to develop media programs that showcase the work of established and emerging voices in —
the public realm. LUTHER VILLAGOME2
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IKE Smart City and sister company.Orange Barrel Media.have a longstanding commitment We maintain key relationships with both internationally recognized
to developing media that supports the production and presentation of public art.Focused on and local artists,as well as museums and art institutions.These
community engagement.Corey Favor and Currecia Gamble work closely with IKE Smart City partnerships result in the expansion of art into highly visible public
CEO.Pete Scantland.to lead our art irotiatives- spaces where it can reach broader and more diverse audiences.
PETE SCA NTLANO Collaborations across the country include work:sith apt curators
Chief Executive 011+ce, and organizations such as:
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CURR ECIA GAMBLE > Honk Willis lhan . A,ttrP5 G,hsO'
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The IKE kiosks in Miami regularly exhibit new projects by local and I "wxt"st , .; _.
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international artists in collaboration with some or Miami-s most recognized
cultura:organizations.A launch project with the iconic Wynwood Walls ' a •2t _ I - i 1'
features the commissioned works of Miami-based artists such as Baghead. 11 F► �; . tl 111`
Golder 305.Nico,and Rei Ramirez IKE has also partnered with Perez ArtyS. ,�
Museum Miami IPAMM)to promote its exhibitions through advertising and t�`' ,'{ al . ;t.
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texture art from its permanent collection and exhibition program. `� — '
The work of Italian artist Marco Brambilla,best known for-,,,s mesmerizing,
intricate video collages,was shown throughout the sumrne•and fall of 2021, 11.
in coiuncton with his exhibition.Heaven's Gate,which opened at PAMM on - --- 1 _ • _
June 17,2021.Other exciting partnerships are ie development,including a ,W ' r �. _.,w --
collaboration with Miami-based Fringe Projects.an agency that commissions EIEEEN SEITZ
experimental public art. r - ,
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_OCA: BUSINESS SUPPOR 1 •
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The IKE platform o'ovides small and independent b."smcsses.-fs wet as area non-profits. — 1 a S. �� t -
with significant free a^o discoun?rd promotional oeportu^Jhes.In addition,IKE Smart City -J.--,`,ii, . - - i- '`/Te .
often creates special initiatives to farther support the local business community. f- --.-1 . *,y .,.,'
FREE DIRECTORY LISTINGS AND DESTINATION MAPPINGgllt t , ,,, ,
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Rather than outsourcing work.IKE Smart City employs a full-time,in-house Product and IKE Smart Cty's ditlerenuating approach has resulted in advanced features.a
Software Engineering tear:that is 100%dedicated to keeping IKE on the Cutting edge of suneror user experience,and the flexibility to deliver on the unlgue needs of our
technology,Their collective experience spans diverse business segments and platforms city partners in exciting new ways.Our ongoing investment in the continuous
which informs more innovative results.Singular focus allows us to work proactively.react evolution of the IKE platform ensures that the kiosk network will stay relevant and
Quickly.and easily pivot as new opportunities arise. engaging throughout the term of the contract
SRECENT INNOVATIONS 8 UPGRADES
GRAHAM CONZLTT KEVIN r•OLLAND
Director of Technology Senior Software Engineer •
11111 CARSON DENTINGER CHRISTOPHFR I"';':',
Software Developer Software Developer I. Ai q�allt) ,ndic'car 'Ind UV aclex icim_d to home Scree'
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Site Reliability Engineer Engineering Manager
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Director of Anorytics
PRACTICES
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TRANSPORTATION CHALLENGES ....maa—
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As the winner of Uu USDOT Smart City Challenge.the City of Columbus developed smart - ••' - ' ,4 � ti lib.. ,..
city solutons to urban challenges.In response to transportation challenges in cities, t - ;,
IKE Smart City partnered with Smart Columbus to deploy a Mobility Hub pilot . -• ir' ii,:...
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program in 2020.Mobility Hubs are a conhguable transit amenity that increase access
to firstllast m.le solutions and help to orgarn?e the streets from haphazard placement O? MI .S...-
the vehicles by centralizing them in designated places.
IKE serves as the agnostic centerpiece of the Mobility Hubs providing real-time public
transit information,a nwltimodal trip-planning application.scooter docking and charging
stations.and other transit services from shared mobility providers.
Mobility hubs cones:o'a flexible kit of parts that can be adapted per location to include
elements such as bike share clocks.personal bike races.car share parking,and electric I f
vehicle charging stations.In addition to providing Scooter docking and charging that _
accommodate all brands of scooters.IKE Smart City is leveraging IKE's technology to t
provide on-street EV charging in 2022 . -
SMART CITY SOLUTIONS
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CAN-S'REF- EV CHARGING
IKE Smart City Is currently working with several city partners on
deploying electric vehicle charging programs alongside existing
kiosk networks and is anticipating launching our fast electric
vehicle charging programs this year.
IDEAL EV CHARGING SITES r I - f -:' ' _ -
Densely populated and equitable locations overlap with our �''"''
current and planned on-street sites.
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EV and scooter chargers are brand agnostic,enabling future-
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,EV PARKING INCENTIVES >s. VV. _3
► No dia:pLon to IOCa,,.,:.,+axe • ,
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PROVEN ON-STREET EXPERTISE f '/
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IKE Smart the expertise working m the public
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eliminates the most time-consuming aspects of deployment. .:
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EXPEDITED NETWORK ROLLOUT _
EV construction and operational costs could be reduced by 1�1_ o-
approximately 50%when shared with IKE deployments. _
NO INVESTMENT FROM THE CITY
All construction and ongoing management is provided by IKE
Smart City using existing electrical infrastructure.
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0 N I HALT L
•
IKE Smart City requests a 10-year initial term with one 10-year automatic
renewal term if performance criteria as defined by the City)are met.This
will not only protect the City,but also will allow IKE Smart City to otter a
best-in-class kiosk program.maximize revenue to the City,and underwrite •
our investment
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Included below are examples of performance criteria from other cities
where KS operates.
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FINANCIAL BENEFITS
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IKE Smart City would place 15 kiosks at mutually agreed-upon locations within the Cty of Miami Beech t ! a.
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Alter demonstrating the success of the program.IKE Smart City would work with the Cit1 to expand me - . % ' '
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program.We believe that the City of Miami Beach could support up to 50 kiosk locations across North li - '
- tMilri .
Beach.Mid Beach.and South Beach •
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IKE Smart City will manufacture,install.operate,and maintain a'lt looses at no cost to the City �•
IKE Smart City would pay to the City of Miami Beach the greater of
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pro.ea ,7 be S 365.878 � •
._ S273I7569
If 50 kiosks were installed.the average annual revenue share to the City is projected to be '^�
$4.552.928 and total revenue share to the City is projected to be$91,058.564
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Further,IKE Smart City would provide a S1.000,000 non-refundab,e advance payment to the City.to
be used as a credit towards future•evenue share payments This prepayment veil be deposited-nto an
escrow account on the date Of City Commission's approval of award and will be released to the City once
Commission approves and entNes a 15-kiosk network.
CIVIC BENEFITS
IKE Smart City will provide the City of Miami Beach with 12 S`e of all advertising time to be used by the City IKE Smart City's experience managing a kiosk
for the promotion of civic content,public service announcements,or other communications.The value of program in the City of Miami makes us uniquely
this dedicated time on the screens is projected to be$8.536 740,assuming 15 kiosk locations.over the qualified to accurately anticipate revenue for a
term of the agreement.Any unsold advertising time will be provided to the City at no cost.when available. network of kiosks in the City of Miami Beach.
Further.IKE Smart City will provide the City$550.000 in free advertising time annually on its network
of kiosks and large•format signs across the country to attract vrs'fars to Miami Beach
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Prepryrnent I e ase Term
Year 0 1 2 3 4 5 6 7 I 9 10
Gress Revenues
Kam,leach l6ENetwwk(IS Units) $ 1,921,920.00 $ 1,262,374.40 5 2,738,038.62 $ 2,120,179.78 $ 2,908,78917 5 2,991,921.72 5 3.081.666.59 5 3,174,137.11 $ 3,769.361.30 S 3,367,442.14
Total Gross Revenues 5 1,921,920.00 S 0162,374.40 $ 2,731,031.62 $ 2,630,17978 $ 2,904,78517 5 7991,918.77 5 3,011016.51 $ 3,174,137.13 5 3,769,361.30 5 3,367,442.14
Revenue Share
IKE$184MPrepayrnenl/Reunbursement $1,000,00000 $ 1468,268.00i$ 531,232.00) $ - $ - $ - $ - $ - $ - $ - 5 •
Mnimum annual Guaranlee(MAGI 300,000.00 306,00000 312320.00 311.362.40 324,729.65 333224.74 3170/073 344,605.70 351!97.01 350527.77
Percentage Reve005555e 460,76100 596,969.76 713,095.45 609,701.51 137,1114.42 863,317.25 896,825.91 S25,049.17 954,246.71 9811,449.08
Total Revenue Share to City of Mlam,Beach $1000,00000 $ • $ 67,717.76 $ 1095,715.45 5 1,126,0719) $ 1,161,91407 $ 1,196,771,49 5 1,237,676,63 $ 1,269,63e,17 $ 1,107,741.52 $ 1,346,976.16
lease Term
Yew 11 12 13 14 15 16 17 1$ 19 20
GrosReveno..
Miami leach r0E Network(15 Units) $ 3,668465.60 S 3,372,519.36 $ 3,679,694.95 $ 3,790,015.79 5 3,903,701.37 $ 0020,902.07 $ 4,141,579.06 $ 0265,774.95 $ 4,393,741.70 5 e.525,560.65
Tesal Gross Revenues 5 3,661,665.40 $ 3,571,519.36 5 3,679,696.95 $ 3,790,085.79 $ 3,903,716.37 $ 4,020,907.07 5 4,141,529.01 $ 4.265,77495 $ 4,393,741.20 5 4,525,560.65
Revenue Slue
IKE$1MMPrepaYmmt/Resmbursemmt $ - $ $ - 5 - 9 - $ - $ • $ $ $
M3,m9m Annual Gowan lee NAG) 365698.33 373,012.19 310,67254 318.001.99 395,143.63 603.760.50 411,115.71 470,072.43 421.47387 437,043.3S
Percmlar Revenue Shwe 1.021,667 83 1,055,995.45 1,091,40544 1,127,957.33 1,165,671.71 1,204,600.31 1,249,775.92 1,716,237.55 1,329,075 41 1,373,190.91
Total Reim see Share to City or Mann leach $ 1,382,336.16 $ 1,479,007.75 $ 1,471,177.91 $ 1,516,034.32 $ 1,561,515.35 $ 1,608,360.11 $ 1,656,611.63 5 1,/06.309.91 $ 1,757,49928 5 1,910,224.26
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IKE Smart City is financially equipped to provioc a turnkey kiosk network to the City ` 101
of Miami Beach at no cost or risk to the City.We are financially responsible for live
IKE networks in 15 major cities across the country and do not rely on our city =t"
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partners for any financial assistance. '" '"" 'Mt
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FINANCIAL DOCUMENTATION
Enclosed on the following page is a letter from First Merchants Bank,indicating that this
project s well within IKE Smart City's existing capacity based on our current fundatg ! . i 11...
availability and ongoing operation cash'lows generated by on'existing operations
• If the City desires a more detailed review of IKE Smart City's financials we are hapoy
to arrange a detailed discussion between the City and our bank or provide additional
documentation
We have completed the Dun&Bradstreet analysis and are prepared to submit
a Supplier Qualification Report directly to the City upon request per the Citys
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cla'dicanon about this item or 7.13/22.
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c team behind IKE Smart Citynes been f_ ®'profitably operating med a assets in marxcts
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across the U.S sicce 2004 Our Media Sales team has decades of collect,ve experience e I
and focuses on best-in-class customer-centric service. n
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Media buyers from the argest national agencies.including Rapport,kinetic Worldwide. $ _ - _. 1t -
Outdoor Media Group.Publics Media Group and Horizon Media seek out our inventory .1. . - :.;�� •
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based on our ability to deliver value to their clients • •y- e1.8th •t� •
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ntegrel to our success are the strong relationships we have built with blue-chip national 1 II
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advertisers—strong relationships that are recurred,order to successfully fill premium ,+s
spaces with quality and impactfu,campaigns IIII
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Examples of the brands we work with include: - — - ._ _
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IKE Smart City recommends a deployment 0115 kiosks throughout seven North View South View
key commercial corridors.We plan to install in phases of approximately
5 kiosks and will work with the City and stakeholder groups to identify
which kiosk locations are priority The allocations,as well as the heal .—
kiosk locations,would be determined in partnership between IKE Smart ,.
City.the City.and the applicable neighborhood groups.
After demonstrating the success of the program,IKE Smart City would
work with the City to determine whether expansion of the network ,
woulo help better serve the community
Where possible,IKE Smart City will replace the static wayfinding signage
throughout the City with IKE kiosks to reduce clutter on the sidewalks.
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A FINAL WORD CUSTOMIZABLE PLATFORM
The flexibility of IKE's design and software allows:he City of Miami Beach to
customize the platform to create a hyper-local<ios<exper ence that reflects the
City's unique characteristics arc brand identity.
INDUSTRY LEADER
We have been operatng IKE networks since 2015 with great success Cities
across the nation have selected us as their preferred kiosk and endorsed our
product and team as superior to the competition.
IKE Smart City is uniquely positioned to partner with the sTAFFED TO SUCCEED
City of Miami Beach to support its placemaking initiatives Our vertically integrated team is comprised of skilled contributo,s from each
discipline led by experienced Project Mangers.Our investment in full-time
and enrich local communities through innovative smart city resources ensures the City will receive a seamless turnkey program.
technology.Our objective is to drive discovery,mobility,and
equity,while also providing an economic return for the City. COMMITMENT TO ART & COMMUNITY PROGRAMMING
Using our media platform to support community initiatives and extend the reach
We hope the enclosed information has demonstrated our
of public ait is at the core of our mission,and we would continue those efforts n
differentiators and superior value proposition.Many thanks the City of Miami Beach.
for taking the time to review our materials.
CONTINUOUS INNOVATION
Keeping IKE relevant requires ongoing research and innovation.Employing
dedicated Product one Software teams with a singular focus on the platform
versus outsourcing the work is critical to success.
FINANCIAL STABILITY
We are equipped with the capital required to deliver a best-in-class kiosk network
without sacrificing quality and our Advertising Sales learn has decades of
experience that will support delivery of contracted revenue.
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BID SUBMITTAL QUESTIONNAIRE
SECTION 1 - E In CERTIFICATION F(RI
Solicitation No: Solicitation Title:
2022-040-KB Design, Menuf., Install, Operate, and Maintain Interactive Digital
Media Kiosks
BIDDER'S NAME IKE Smart City,LLC
NO OF YEARS IN BUSINESS:6 years(since 07/06/2016) NO.OF YEARS IN BUSINESS LOCALLY 4 years(since NO.OF EMPLOYEES:101 employees
08I08I2018) (IKE Smart City,LLC sitar's ell
employees with sister company
Orange Barrel Medea,LLC)
OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS:OBMSMG,LLC and ISC Miami,LLC
BIDDER PRIMARY ADDRESS(HEADQUARTERS)!250 N Hertford Avenue
CITY Columbus
STATE:OH ZIP CODE:43222
TELEPHONE NO,614-294-4898
TOLL FREE NO.'.WA
FAX NO 614 961-403
BIDDER LOCAL ADDRESS:250 N Hartford Avenue
CITY Columbus
STATE:OH ZIP CODE 43222
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT Anna Batman
ACCOUNT REP TELEPHONE NO. 21633841152
ACCOUNT REP TOLL FREE NO.:NIA
ACCOUNT REP EMAIL abaerman®ikesmaRcity.com
FEDERAL TAX IDENTIFICATION NO.:81-2915656
By virtue of subm':ttinc a bid, bidder agrees: a)to complete and unconditional acceptance of the terms and conditions of this document.
inclusive of this solicitation, all specifications, attachments, exhibits and appendices and the contents of any Addenda released hereto;
b) to be bound, at a minimum. to any and all specifications, terms and conditions contained herein or Addenda; c)that the bidder has
not divulged, discussed, or compared the proposal with other bidders and has not colluded with any other bidder or party to any other
bid; d) that bidder acknowledges that all information contained herein is part of the public domain as defined by the State of Florida
Sunshine and Public Records Laws; e) the bidder agrees if this bid is accepted, to execute an appropriate City of Miami Beach
document for the purpose of establishing a formal contractual relationship between the bidder and the City of Miami Beach, Florida, for
the performance of all requirements to which the bid pertains; and f) that all responses, data and information contained in the bic
submittal are true and accurate.
The individual named below affirms that s/he: is a principal of the applicant duly authorized to execute this questionnaire, and that the
contents of said document(s)are complete,true, and correct to the best of his/her knowledge and belief.
Name of Bidder's Authorized Representative: Title of Bidder's Authorized
Anna Baerman Representative:
Director, Development
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.tCTION L ALnIVANLLUGEMENT OF ADDENDUM
After issuance of solicitation, the City may release one or more addendum to the solicitation, which may provide
additional information to bidders or alter solicitation requirements. The City will strive to reach every bidder
having received solicitation through the City's e-procurement system. However, bidders are solely responsible for
assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the bidder has received all addendum released by the City pursuant to this
solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Enter Initial to Enter Initial to Enter Initial to
Confirm Confirm Confirm Receipt
Receipt Receipt
AB Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 , Addendum 10 Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
All bidders must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,
parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all bidders must disclose
the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in
the bidder entity or any of its affiliates.
YES p NO
If yes, please disclose the name(s):
1
2
3
4
5
6
SECTION 4 - FINANCIAL CAPACITY
When requested by the City, each bidder shall arrange for Dun & Bradstreet to submit a Supplier Qualification
Report (SQR) directly to the City. No proposal will be considered without receipt, by the City, of the SQR directly
from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the bidder. The
bidder shall request the SQR report from D&B at:
https://sup Ip ierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696
Bidders are responsible for the accuracy of the information contained in its SQR. It is highly
recommended that each bidder review the information contained in its SQR for accuracy prior to
submittal to the City and as early as possible in the solicitation process. For assistance with any portion
of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495.
At time of request, bidder shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the
City, with bid or within three (3) days of request.
SECTION 5 - MORATORIUM ON (RAVEL 10 AND THE PURCHASE OF GOODS OR SERVICES FROM
MISSISSIPPI
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Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the state of
Mississippi, as well as the purchase of goods or services sourced in Mississippi. Bidder shall agree that no
travel shall occur on behalf of the City of Miami Beach to Mississippi, nor shall any product or services it provides
to the City be sourced from this state.
By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Resolution 2016-29375
hjt ps://www.mlamibeachfl.gov/wp-content/uploads/2017/11/2016-29375-Resolution-Vendor-Moratorium-for-
Services-Sources-from-North-Carolina-Mississippi=l.Rdf
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Project No. 2022-040-KB
Project Title Design, Manuf., Install, Operate, and Maintain Interactive Digital
Media Kiosks
Bidder shall submit at least three (3) references for whom the bidder has completed work similar in size and
nature as the work referenced in solicitation.
Reference No.1
Firm Name: City of Miami
Contact Individual Name and Title: Art Noriega, City Manager
Address: 444 SW 2nd Ave Miami, FL 33130
Telephone: (305) 250-M00
Contact's Email: anoriega@miamigov.com
Narrative on Scope of Services Provided:
Contract with the City of Miami to install up to 150 digital, interactive wayfinding kiosks Citywide. All kiosks are
advertising-funded and are delivered at no cost to the City, and revenue is shared with the City as part of the project.
Reference No.2
Firm Name: City of Coral Gables
Contact Individual Name and Title: Belkys Perms, Assistaigjakinaff, Economic Development Department
Address: City Hall, 405 Biltmore Way Coral Gables, FL 33134
Telephone: (305) 460-5392
Contact's Email: bperez2@coralgables.com
Narrative on Scope of Services Provided:
Contract with the City of Coral Cables to install 10 digital, interactive wayfinding kiosks Citywide. All kiosks are
advertising-funded and are delivered at no cost to the City, and revenue is shared with the City as part of the project.
Reference No.3
Contact Individual Name and Title: City of Houston
Address: Gwendolyn Tillotson, Deputy Director, Office of Economic Development
Telephone: (832) 393-0937
Contact's Email: gwendolyn.tillotson@houstontx.gov
Narrative on Scope of Services Provided:
Contract with the City of Houston to install up to 125 digital, interactive wayfinding kiosks Citywide. All kiosks are
advertising-funded and are delivered at no cost to the City, and revenue is shared with the City as part of the project.
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Additional Reference
Firm Name: Tampa Downtown Partnership
Contact Individual Name and Title: Shaun Drinkard, Senior Director of Public Programming & Operations
Address: 400 N. Ashley Dr, Suite 1010 Tampa, FL 33602
Telephone: (813) 682-2061
Contact's Email: sdrinkard@tampasdowntown.com
Narrative on Scope of Services Provided:
Contract with Tampa Downtown Partnership (TDP) to install 30 digital, interactive wayfinding kiosks Citywide. All
kiosks are advertising-funded and are delivered at no cost to TDP or the City, and revenue is shared with TDP as
part of the project.
Jtk.I u .)N 7 - STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions are available at https://wwwmiamibeachfl.gov/city-hall/procurement/standard-
terms-and-conditions/ By virtue of submitting a bid, bidder attests that they have read and understand the
applicable Standard Terms and Conditions as indicated in the solicitation.
Project No. 2022-040-KB
Project Title Design, Manuf., Install, Operate, and Maintain Interactive Digital
Media Kiosks
Bidders are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in
Sections 2-487 through 2-490 of the City Code
blipaablary.municode.com/fl/miami peach/codes/code pf_ordinances?
nodeld=SPAGEOR CH2AD ARTVIISTCO DIV5CAFIRE
Bidders shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance
Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including
disqualification of their bid submittal, in the event of such non-compliance.
Are there any individuals or entities (including your sub-consultants) with a controlling financial interest which
have contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of
Mayor or City Commissioner for the City of Miami Beach.
YES p NO
If yes, list name (first and last name) of individuals, occupation, amount and date:
1
2
3
4
5
6
7
8
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,LL i ION 9 — susPLNisiuN, ULBARMENT, OR CONTRACT CANCELLATION
Has bidder ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-
performance by any public sector agency?
YES Q NO
If answer to above is "YES," bidder shall submit a statement detailing the reasons that led to action(s):
i"ION 10 - EQUAL BENEFITS FOR LEvir LOYEES WITH Srru JSE :
AND EMPLOYEES WITH DOMESTIC PARTNERS
When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance
2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant
to ccmpetitive bids, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees
with spouses. The Ordinance applies to all employees of a Contractor who work within the City lints of the City of Miami
Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits.
who are directly performing work on the contract within the City of Miami Beach.
Does bidder provide or offer access to any benefits to emOloyees with spouses or to spouses of employees?
Q YES NO
Does bidder provide or offer access to any benefits to employees with (same or opposite sex) domestic partners or to
domestic partners of employees?
Q YES NO
Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as
bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical'insurance.
Bidder Provides for Bidder Provides for
BENEFIT Employees with Employees with Bidder does not
Spouses Domestic Partners Provide Benefit
Health X X
Sick Leave X X
Family Medical Leave X X
Bereavement Leave X X
If Bidders cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures
compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable
Measures Application with all necessary documentation. Your Reasonable Measures Application will be reviewed for
consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final.
Further information on the Equal Benefits requirement is available at hitp://www.miamibeachfl.gov/city_
hall/procurementlprocu rement-related-ordinance-and_procedu res/
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APPENDIX A,44 C.F.R. PART 18—CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned Contractor certifies,to the best of his or her knowledge,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making
of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipierts shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,
U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply
to this certification and disclosure, if any.
By virtue of submitting bid, bidder certifies or affirms its compliance with the Byrd Anti-Lobbying Amendment Certification.
Name of Bidder's Authorized Representative: Title of Bidder 's Authorized
Anna Baerman Representative:
Director, Development
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tt t 4v l.. .)i..i3PENSION AND DEBARIv1ENT CER1 to
The Contractor acknowledges that:
(1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is
required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2
C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. § 180.935).
(2) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a
requirement to comply with these regulations in any lower tier covered transaction it enters into.
(3) This certification is a material representation of fact relied upon by the City. If it is later determined that the Contractor
did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City,
the Federal Government may pursue available remedies, including but not lim ted to suspension and/or debarment.
(4) The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further
agrees to include a provision requiring such compliance in its lower tier covered transactions."
By virtue of submitting bid, bidder certifies or affirms its compliance with the Suspension and Debarment Certification.
Name of Bidder's Authorized Representative: Title of Bidder's Authorized
Anna Baerman Representative:
Director, Development
SFCTIoN 13 . SMA! I- AND DlSAfVANTA(;Fn RI_€cINFSS CFRTIFICAT!c N
Pursuant to Resolution 2020-31519, the City is tracking the Small and Disadvantaged Businesses, as certified by Miami-
Dade County that have been certified as Small or Disadvantaged Business by Miami-Dade County.
Does bidder possess Small or Disadvantaged Business certification by Miami-Dade County?
YES Q NO
SFrTInN VTRIISIn.Nrcc ri,;TFpnnlc.F rFPTIcIr4T'nr-
Pursuant to Resolution 2020-31342, the City is tracking the utilization of LGBT owned firms that have been certified as an
LGBT Business Enterprise by the National Gay and Lesbian Chamber of Commerce (NGLCC).
Does bidder possess LGBT Business Enterprise Certification by the NGLCC?
YES Q NO
Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award
recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The
Cone of Silence ordinance is available at hops://library.municode.com/Fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH2AD ARTVIISTCO DIV4PR S2-486COSl
Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited
with the of exception communications with the Procurement Director, or his/her administrative staff responsible for
adm nistering the procurement process for this solicitation providing said communication is limited to matters of process or
procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranadoPmiamibeachfl.gov
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Vendor attests that they have read, understand, and are in compliance with the Cone of Silence Ordinance, pursuant to
Section 2-486 of the City Code?
YES NO
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CODE OF BUSINESS FM.
Pursuant to City Resolution No.2000-37879, the Bidder shall adopt a Code of Business Ethics ("Code") and submit that
Code to the Procurement Division with its response or within three (3) days upon receipt of request. The Code shall, at a
minimum, require the Bidder, to comply with all applicable governmental rules and regulations including, among others,
the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County.
Bidder shall submit firm's Code of Business Ethics within three (3) of request by the City. In lieu of submitting Code of
Business Ethics, Vendor may indicate that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics,available at http://www.miamibeachfl,gov/city-hall/procurement/procurement-related-ordinance-and-procedures/
Bidder adopts the City of Miami Beach Code of Business Ethics?
p YES NO
Bidder will submit firm's Code of Business Ethics within three (3) days of request by the City?
p YES NO
`.ECTION 17 DRUG FREE WORKPLACE CERTIFICATION
The Drug Free Workplace Certification is available at:
https://www.mia mibeachfl.gov/wp-content/uploads/2019/04/DRUG-FREE-WORKPLACE-CERTIFICATION. d
By virtue of submitting bid, bidder certifies or affirms it has adopted policies, practices and standards consistent with the
City's Drug Free Workplace Certification.
SECTION 18— LOBBYIST REGISTRATION REQUIREMENTS
This solicitation is subject to, and all bidders are expected to be or become familiar with, all City lobbyist laws. Bidders shall
be solely responsible for N,.suring ttwt.aI!City lobbyist laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-
compliance.
By virtue of submitting bid, bidder certifies or affirms that they have read and understand the above Lobbyist Registration
Requirements.
The Non-Discrimination ordinance is available at:
https://library.municode.com/fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH2AD ARTVIPR DIV3COPR 52-375NSCCOREWA
By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami
Beach City Code.
:ECTION 20 — FAIR CHANCE REQUIREivIEIvi
The Fair Chance Ordinance No. 2016-4012 is available at:
https://Iibrary.municode.com/fl/miami beach/codes/code of ordinances?nodeld=SPAGEOR CH62HURE ARTVFACHOR
By virtue of submitting bid, bidder certifies that it has adopted policies, practices and standards consistent with the City's
Fair Chance Ordinance. Bidder agrees to provide the City with supporting documentation evidencing its compliance upon
request. Bidder further agrees that any breach of the representations made herein shall constitute a material breach of
contract, and shall entitle the City to the immediate term nation for cause of the agreement, in addition to any damages that
may be available at law and in equity.
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-875E-4B77-AE32-DFFFOFAD764F
0UBl iC FNT!TY CRIMES
Please refer to Section 287.133(2)(a), Florida Statutes, available at:
https://www.flsenate.gov/Laws/Statutes/2012/287.133
By virtue of submitting bid, bidder agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not
been placed on convicted vendor list.
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
EXHIBIT "B"
PROJECT LIMITS
Below are the limits of the KIOSKS to be installed,operated,and maintained by the CITY under
this AGREEMENT.
State Road:
SR-A IA: Indian Creek Drive—From convergence with Abbott Ave at approx.25.85193,-80.12239 on
the North to convergence with Collins Ave at approx.25.84119,-80.12142 on the South
SR-A1A: Collins Ave:From 88'h St on the North to 5`h St on the South
SR-907:Alton Road—From convergence with 63rd St at approx.25.84348,-80.12769 to 5w St on-the
South
SR-A 1 A: 5'11 St—From MacArthur Causeway on the.West to Collins Ave on the East
SR-A IA:Harding Ave—From.86dr St on the North to 72nd St on the South
SR-AlA`.Abbott Ave—From 72nd St on the North to Indian Creek Dr on the South
SR-934:Normandy Dr—From Bay Dr on the West to Collins Ave on the East
SR-907: 63rd St—La Force Dr on the West to Indian Creek Dr on the East
County: Miami-Dade
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
Page 14 of 16
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
EXHIBIT"C"
CITY OF MIAMI BEACH RESOLUTION
[To be herein incorporated once ratified by the CITY Board of Commissioners.]
Maintenance Memorandum of Agreement between Flonda Department ofTranspo_•latlon and City ofMlaml Beach(Master Kiosk Agreement) •
Page 15 of 16
DocuSign Envelope ID:509B1 CE8-6C84-479B-A7AE-6927AAAB2DFB
RESOLUTION NO. 2023-32759
-A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE AGREEMENT BETWEEN THE
CITY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT
AGREEMENT) RELATING TO THE INSTALLATION OF DIGITAL KIOSKS AT
APPROVED LOCATIONS ON FOOT RIGHTS-OF-WAY; .AND FURTHER
APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH IKE SMART
CITY, LLC (AMENDMENT NO. 1 TO THE IKE AGREEMENT), FOR IKE TO
ASSUME THE CITY'S OBLIGATIONS UNDER THE FDOT AGREEMENT; AND
FURTHER, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO
EXECUTE THE FDOT AGREEMENT AND AMENDMENT NO. 1 TO THE IKE
AGREEMENT.
WHEREAS,on August 25,2021,the Administration received an unsolicited proposal from
IKE Smart City, LLC ("IKE"), pursuant to Section• 255.065, Florida Statutes, to Design,
Manufacture, Install, Operate and Maintain Interactive Digital Media Kiosks at certain sites
throughout the City; and
WHEREAS, on January 20, 2022,the Mayor and City Commission approved Resolution
2022-31989, accepting the unsolicited proposal pursuant to Section 255.065, Florida Statutes
and authorizing the Administration to issue Request for Proposals (RFP) No. 2022-040-KB,
seeking.proposals from other interested parties for the same project purpose as the unsolicited
proposal; and
WHEREAS, on December 14, 2022, via Resolution 2022-32422, the Mayor and City
Commission authorized the Administration to enter into negotiations with IKE, the top-ranked
proposer, and if unsuccessful, to negotiate with Smart City Media, the second-ranked proposer,
with the final negotiated agreement being subject to the prior approval of the Mayor and City
Commission; and
WHEREAS, on June 28, 2023, the Mayor and City Commission approved the essential
business terms for the Agreement with IKE Smart City, LLC to design, manufacture, install,
maintain, and operate interactive digital media kiosks; and further authorized the City Manager
and City Clerk to execute an agreement with IKE consistent with the approved terms; and
WHEREAS, on July 28, 2023, the City of Miami Beach executed an agreement with IKE
Smart City, LLC ("IKE Agreement")for the design, manufacture, installation, maintenance, and
operation of interactive digital media kiosks in the.City of Miami Beach; and
WHEREAS, some of the IKE digital media kiosks will be placed along or abutting certain
rights-of-way under the jurisdiction of the Florida Department of Transportation ("FOOT Rights-
of-Way")
WHEREAS, before IKE can place any digital media kiosks along or abutting any FDOT
Rights-of-Way, -the City must enter into an agreement with the Florida Department of
Transportation ("FDOT Agreement"), a copy of which .is attached to the Memorandum
accompanying this Resolution; and
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
WHEREAS, under the FOOT Agreement, the City shall -be responsible for installing,
operating, and maintaining'digital media kiosks and the necessary utilities along the approved. •
FDOT Rights-of-Way pursuant to the terms and conditions of the FDOT Agreement; and
WHEREAS, IKE has agreed to assume all of the City's responsibilities under the FDOT
Agreement pursuant to Amendment No. 1 to the IKE Agreement("Amendment No. 1 to the IKE
Agreement"),a copy of which is attached to the Memorandum accompanying this Resolution;and
WHEREAS, the Administration seeks the Mayor and City Commission's approval of the.
FDOT Agreement and Amendment No. 1 to the IKE Agreement and authorization to execute
same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the agreement between the City and the Florida Department of
Transportation (FDOT Agreement) relating to the installation of digital kiosks at approved
locations on FDOT Rights-of-Way;and further approve Amendment No. 1 to the.Agreement with
IKE Smart City, LLC (Amendment No. 1 to the IKE Agreement), for IKE to assume the City's
obligations under the FOOT Agreement; and further, authorize the City Manager and the City
Clerk to execute the FDOT Agreement and Amendment No. 1 to the IKE Agreement.
PASSED AND ADOPTED this /3 day of r.�'�m "2023.
ATTES •
./%1"
SEP 2 0 2023 , 2-71----.___
RAFAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
g-31-D-3
City Attorney II Date
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
EXHIBIT "D"
SUPPLEMENT AL AGREEMENT TO
FLORIDA DEPARTMENT OF TRANSPORTATION
MASTER MAINTENANCE MEMORANDUM OF AGREEMENT FOR
WAYFINDING KIOSK DEVICES
WITH THE
CITY OF MIAMI
This Supplemental Agreement, dated the day of 202 is
entered into between the Florida Department of Transportation("DEPARTMENT")and the City
of Miami Beach("CITY").
In accordance with the provisions of the Master Maintenance Memorandum Agreement
("MMOA") for the KIOSKS between the PARTIES, dated the _ day of _ , 20 ,
the PARTIES enter into this Supplemental Agreement for purposes of incorporating the following
KIOSKS,pursuant to FDOT Permit No(s). _ , within the State right of
way described in such Permit,copy attached hereto and incorporated herein by reference.
By their signature below, the PARTIES hereby acknowledge that FDOT Permit
No. for KIOSKS-on SR_ ,within the limits described in said Permit, is hereby
incorporated into the MMOA, and the CITY shall comply with all installation, operations, and
maintenance obligations thereunder and the PARTIES further agree to abide by all provisions
thereunder. -
CITY OF MIAMI BEACH: STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION:
By:_ By:
Name: Name:
Title: Title: •
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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