Resolution 2024-33402 RESOLUTION NO. 2024-33402
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SEVENTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND
SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR 2024 AS SET
FORTH IN THIS RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds for Fiscal Year (FY) 2024 were adopted by the Mayor and City
Commission on September 27, 2023, through Resolution No. 2023-32785; and
WHEREAS, the First Amendment to the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and City
Commission on November 28, 2023, through Resolution No. 2023-32837; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and
City Commission on February 21, 2024, through Resolution No. 2024-32932; and
WHEREAS, the Third Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and
City Commission on April 3, 2024, through Resolution No. 2024-32997; and
WHEREAS, the Fourth Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and
City Commission on May 15, 2024, through Resolution No. 2024-33068; and
WHEREAS, the Fifth Amendment to the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and City
Commission on June 26, 2024, through Resolution No. 2024-33147; and
WHEREAS, the Sixth Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and
City Commission on July 24, 2024, through Resolution No. 2024-33218; and
WHEREAS, Section 166.241(4)(c), Florida Statutes, requires that a municipality's budget
amendment must be adopted in the same manner as its original budget; and
WHEREAS, the FY 2024 projections as of year-end reflect that the Police and Fire
Departments are projected to exceed their current amended FY 2024 budgets due to additional
personnel services expenditures incurred during FY 2024 resulting from the usage of unbudgeted
overtime for unanticipated initiatives and staffing details to ensure public safety, as well as to
maintain minimum shift staffing requirements throughout the City; and
WHEREAS, it is recommended that the FY 2024 General Fund budget be amended to
appropriate approximately$17.4 million of additional General Fund revenues collected in FY 2024
to address the projected overages in the FY 2024 Police and Fire Department budgets of
approximately $2.1 million and $0.3 million, respectively, and transfer approximately $15.0 million
to the Capital Pay-As-You-Go (PayGo) Fund to fund key existing projects with budget gaps; and
WHEREAS, it is recommended that of the $15.0 million recommended to be transferred
to the Capital PayGo Fund, $3.2 million be allocated to fund a portion of the upcoming Miami
Beach Golf Course Renovation Project and the remaining $11.8 million to be allocated to the Fire
Station #1 project or other capital project funding needs; and
WHEREAS, pursuant to Resolution No. 2002-24764, when there exists an excess of
General Fund revenues over expenditures, remaining funds after funding the increase in the City's
reserve, should be deposited in the Capital Reserve Fund; and
WHEREAS, the Administration is recommending waiving this policy for FY 2024 since
several initiatives approved by the City Commission are recommended to be funded using year-
end FY 2024 surplus and capital transfers are recommended to be appropriated to the Capital
PayGo Fund instead of the Capital Reserve Fund to allow for additional flexibility in funding of
capital projects; and
WHEREAS, after accounting for the proposed amendments in the current FY 2024
General Fund budget and appropriation of additional General Fund revenues collected in FY
2024, the Administration recommends that the remaining preliminary FY 2024 General Fund
surplus be allocated as set forth in this Resolution; and
WHEREAS, approximately $3.1 million should be set aside for encumbrances from FY
2024 for goods and/or services which had been procured, but not received as of year end that
the Administration is recommending be carried forward to the respective FY 2025 General Fund
operating budgets; and
WHEREAS, there are approximately$7.2 million in projects in the General Fund that were
budgeted in FY 2024 that have not yet been expended and/or encumbered that the Administration
is recommending be carried forward and appropriated in the respective FY 2025 General Fund
operating budgets; and
WHEREAS, $4.0 million should be set aside to be added to the General Fund reserve to
achieve the City's General Fund reserve target goal of 25%, or 3 months, of$114.0 million based
on the Adopted FY 2025 General Fund budget of$456.2 million; and
WHEREAS, $1.0 million should be set aside for a total of $2.0 million for one or more
future one-time expenditures that support initiatives to proactively address the issue of
homelessness within the City, subject to review and approval by the City Commission, as adopted
by the Mayor and City Commission on May 15, 2024, through Resolution No. 2024-33052; and
WHEREAS, $273,000 should be set-aside to be appropriated in the FY 2025 General
Fund budget for the installation of wrap lights on median trees along the portion of Washington
Avenue from 5th to 17th Street as adopted by the Mayor and City Commission on October 30,
2024; and
WHEREAS, $125,000 should be set-aside to be appropriated in the FY 2025 budget for
the purchase of additional emergency shelter beds at the Salvation Army and Sundari Foundation,
Inc. dba Lotus House Shelter to be designated for persons experiencing homelessness pursuant
to Resolution Nos. 2024-33188 and 2024-33315 that were adopted by the Mayor and City
Commission on July 24, 2024 and October 30, 2024, respectively; and
WHEREAS, $75,000 should be set-aside to be appropriated in the FY 2025 budget for
the design, fabrication, and installation of neighborhood welcoming signage at the main entrances
to the Nautilus Neighborhood as adopted by the Mayor and City Commission on October 30,
2024; and
2
WHEREAS, the preliminary FY 2024 Resort Tax projections as of year-end reflect a
surplus of$822,000 that is recommended to be allocated as set forth in this Resolution; and
WHEREAS, $53,700 should be set aside for encumbrances from FY 2024 for goods
and/or services which had been procured, but not received and expended at year end that the
Administration is recommending be carried forward to the respective FY 2025 operating budgets;
and
WHEREAS, there are $768,300 in projects in the Resort Tax Fund that were budgeted in
FY 2024 that have not yet been expended and/or encumbered that the Administration is
recommending be carried forward into the respective FY 2025 operating budgets; and
WHEREAS, this proposed budget amendment appropriates funding from a combination
of available fund balance and additional revenues collected in FY 2024 of $5.5 million in the
Convention Center Fund and $484,000 in the Risk Management Internal Services Fund for
additional projected FY 2024 expenditures that were not budgeted; and
WHEREAS, there are a total of $3.9 million of encumbrances in the Enterprise Funds,
$1.5 million of Internal Services Fund encumbrances, and $2.5 million of Special Revenue Funds
encumbrances (not including Resort Tax)from FY 2024 for goods or services that were procured
in FY 2024, but not yet received and expended, which the Administration recommends be carried
over into the respective FY 2025 operating budgets; and
WHEREAS, there are appropriations of approximately $6.5 million in the Enterprise
Funds, $2.1 million in the Internal Services Funds, and $5.7 million in the Special Revenue Funds
(not including Resort Tax) recommended by the Administration to be carried forward into FY 2025
for projects that were originally budgeted in FY 2024 that have not been completed and are still
ongoing; and
WHEREAS,this proposed budget amendment appropriates available funding in the Police
Unclaimed Property Fund of $31,000 and the Building Board-up Demolition Services Fund of
$7,000 to be utilized for allowable costs that were incurred during FY 2024.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that, following a duly noticed public
hearing on November 20, 2024, the Mayor and City Commission hereby adopt the Seventh
Amendment to the FY 2024 General Fund, Enterprise Funds, Internal Services Funds, and
Special Revenue Funds budgets as set forth in this Resolution and in the attached Exhibit "A."
PASSED and ADOPTED this 02V day of NUWsn 6-e-7 , 2024.
ATTEST:
NOV 2 2 2024 Steven Meiner, Mayor
Rafael E. Granado, City Clerk APPROVED AS TO
FORM &LANGUAGE
A.
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Exhibit"A"
GENERAL FUND FY2024 7th Budget FY2024
Amended Budget Amendment Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes $ 246,283,000 $ 3,395,000 $ 249,678,000
Ad Valorem-Capital Renewal&Repl. $ 2,170,000 $ 2,170,000
Ad Valorem-Pay-As-You-Capital $ 4,436,000 $ 4,436,000
Ad Valorem-Normandy Shores $ 316,000 $ 316,000
Other Taxes $ 27,405,000 $ 2,483,000 $ 29,888,000
Licenses and Permits $ 20,971,000 $ 3,879,000 $ 24,850,000
Intergovernmental $ 14,227,000 $ 14,227,000
Charges for Services $ 16,892,000 $ 1,910,000 $ 18,802,000
Fines&Forfeits $ 1,511,000 $ 713,000 $ 2,224,000
Interest Earnings $ 6,222,000 $ 1,460,000 $ 7,682,000
Rents&Leases $ 7,596,000 $ 338,000 $ 7,934,000
Miscellaneous $ 14,780,000 $ 3,242,000 $ 18,022,000
Resort Tax Contribution $ 46,107,000 $ 46,107,000
Other Non-Operating Revenue $ 14,533,000 $ 14,533,000
Use of General Fund Reserves/Prior Year Surplus $ 17,550,000 $ 17,550,000
Total General Fund $ 440,999,000 $ 17,420,000 $ 458,419,000
FY 2024 7th Budget FY 2024
Amended Budget Amendment Revised Budget
APPROPRIATIONS
Department
Mayor and Commission $ 3,386,000 $ 3,386,000
City Manager $ 4,505,000 $ 4,505,000
Marketing and Communications $ 3,205,000 $ 3,205,000
Office of Management and Budget $ 1,776,000 $ 1,776,000
Finance $ 11,984,000 $ 11,984,000
Procurement $ 3,266,000 $ 3,266,000
Human Resources/Labor Relations $ 3,360,000 $ 3,360,000
City Clerk $ 2,529,000 $ 2,529,000
City Attorney $ 7,620,000 $ 7,620,000
Housing&Community Services $ 5,412,000 $ 5,412,000
Planning $ 6,238,000 $ 6,238,000
Environment&Sustainability $ 2,625,000 $ 2,625,000
Tourism and Culture $ 3,800,000 $ 3,800,000
Economic Development $ 2,598,000 $ 2,598,000
Code Compliance $ 7,392,000 $ 7,392,000
Parks&Recreation(incl.Golf Courses) $ 47,651,000 $ 47,651,000
Facilities Management General Fund $ 4,225,000 $ 4,225,000
Public Works $ 17,679,000 $ 17,679,000
Capital Improvement Projects $ 6,308,000 $ 6,308,000
Police $ 146,877,000 $ 2,082,000 $ 148,959,000
Fire $ 116,467,000 $ 293,000 $ 116,760,000
Citywide(incl.Operating Contingency) $ 17,187,000 $ 17,187,000
Subtotal General Fund $ 426,090,000 $ 2,375,000 $ 428,465,000
TRANSFERS
Normandy Shores $ 316,000 $ 316,000
Pay-As-You-Go Capital Fund $ 11,145,000 $ 15,045,000 $ 26,190,000
Info&Comm Technology Fund $ 300,000 $ 300,000
Capital Reserve Fund $ 978,000 $ 978,000
Capital Renewal&Replacement Fund $ 2,170,000 $ 2,170,000
Subtotal Transfers $ 14,909,000 $ 15,045,000 $ 29,954,000
Total General Fund $ 440,999,E $ 17,420,000 $ 458,419,000
Exhibit"A"
ENTERPRISE FUNDS FY 2024 7th Budget FY 2024
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Building $ 18,923,000 $ 18,923,000
Convention Center $ 45,694,000 $ 5,535,000 $ 51,229,000
Water $ 47,911,000 $ 47,911,000
Sewer $ 65,734,000 $ 65,734,000
Stormwater $ 39,930,000 $ 39,930,000
Sanitation $ 26,208,000 $ 26,208,000
Parking $ 53,873,000 $ 53,873,000
Total Enterprise Funds $ 298,273,000 $ 5,535,000 $ 303,808,000
INTERNAL SERVICE FUNDS FY 2024 7th Budget FY 2024
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Information Technology $ 21,550,000 $ 21,550,000
Risk Management $ 26,870,000 $ 484,000 $ 27,354,000
Central Services $ 1,202,000 $ 1,202,000
OfficeoflnspectorGeneral $ 2,166,000 $ 2,166,000
Facilities Management $ 13,811,000 $ 13,811,000
Fleet Management $ 23,430,000 $ 23,430,000
Medical and Dental Insurance $ 49,842,000 $ 49,842,000
Total Internal Service Funds $ 138,871,000 $ 484,000 $ 139,355,000
SPECIAL REVENUE FUNDS FY 2024 7th Budget FY 2024
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Education Compact $ 258,000 $ 258,000
IT Technology Fund $ 823,000 $ 823,000
Residential Housing $ 1,056,000 $ 1,056,000
Sustainability $ 1,272,000 $ 1,272,000
Tree Preservation Fund $ 461,000 $ 461,000
Commemorative Tree Trust Fund $ 2,000 $ 2,000
Resort Tax $ 118,922,000 $ 118,922,000
Tourism and Hospitality Scholarships $ 35,000 $ 35,000
Cultural Arts Council $ 2,018,000 $ 2,018,000
Waste Haulers $ 110,000 $ 110,000
Normandy Shores $ 316,000 $ 316,000
Biscayne Point Special Taxing District $ 341,000 $ 341,000
Allison Island Special Taxing District $ 349,000 $ 349,000
Biscayne Beach Special Taxing District $ 244,000 $ 244,000
5th&Alton Garage $ 926,000 $ 926,000
7th Street Garage $ 3,161,000 $ 3,161,000
Transportation Fund $ 15,785,000 $ 15,785,000
People's Transportation Plan $ 5,316,000 $ 5,316,000
Police Confiscation Fund-Federal $ 82,000 $ 82,000
Police Confiscation Fund-State $ 55,000 $ 55,000
Police Unclaimed Property $ 18,000 $ 31,000 $ 49,000
Police Crash Report Sales $ 89,000 $ 89,000
Police Training Fund $ 29,000 $ 29,000
Red Light Camera Fund $ 1,215,000 $ 1,215,000
E-911 Fund $ 923,000 $ 923,000
Art in Public Places(AIPP) $ 171,000 $ 171,000
Beachfront Concession Initiatives $ 102,000 $ 102,000
Beach Renourishment $ 364,000 $ 364,000
Resiliency Fund $ 2,419,000 $ 2,419,000
Sustainability and Resiliency Fund $ 209,000 $ 209,000
Biscayne Bay Protection Trust Fund $ 44,000 $ 44,000
Brick Paver Program $ 10,000 $ 10,000
Adopt-A-Bench Program $ 20,000 $ 20,000
Miami City Ballet $ 60,000 $ 60,000
Boardup Demolition Services $ - $ 7,000 $ 7,000
Total Special Revenue Funds $ 157,205,000 $ 38,000 $ 157,243,000
Resolutions - R7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: November 20, 2024 2:05 p.m. Public Hearing
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SEVENTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND
SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR 2024 AS SET FORTH
IN THIS RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
RECOMMENDATION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution.
BACKGROUND/HISTORY
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year (FY) 2024 were adopted by the Mayor and City Commission on
September 27, 2023, through Resolution No. 2023-32785.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2024 was adopted by the Mayor and City Commission on
November 28, 2023, through Resolution No. 2023-32837.
The Second Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and City Commission
on February 21, 2024, through Resolution No. 2024-32932.
The Third Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and City Commission
on April 3, 2024, through Resolution No. 2024-32997.
The Fourth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and City Commission
on May 15, 2024, through Resolution No. 2024-33068.
The Fifth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2024 was adopted by the Mayor and City Commission on June
26, 2024, through Resolution No. 2024-33147.
The Sixth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2024 was adopted by the Mayor and City Commission
on July 24, 2024, through Resolution No. 2024-33218.
ANALYSIS
GENERAL FUND
Page 1512 of 1993
The year-end analysis for FY 2024 reflects that the General Fund has a preliminary operating
surplus of approximately $30.9 million.
FY 2024 Budget
General Fund Adopted Budget Amended Budget Projected Difference %Over/(Under)
Revenues $ 427,648,000 $ 440.999,000 $ 458,694,000 $ 17,695,000 4.0%
Expenditures 427,648,000 440,999,000 427,785.000 (13,214,000) -3.0%
Exams of Revenues Ovorifi nder)Expenditure")$ 30,900,000
Of the preliminary FY 2024 General Fund year-end surplus of$30.9 million, the Administration is
recommending that approximately $3.1 million be carried forward into FY 2025 to fund goods
and/or services that were procured in FY 2024, but not received and/or provided due to the timing
between fiscal years.
Similarly, the Administration is recommending that approximately $7.2 million be carried forward
into FY 2025 for General Fund projects that were originally budgeted in FY 2024, but not
completed that are still ongoing.
After accounting for the FY 2024 to FY 2025 General Fund carryforwards recommended, the
Administration is recommending that the remaining preliminary FY 2024 General Fund surplus of
approximately $20.5 million be set-aside and/or appropriated as follows:
• Set aside $4.0 million to fully fund the City's General Fund reserve target of 25%, or 3
months, based on the Adopted FY 2025 General Fund Budget of$456.2 million (this is in
addition to the $3.1 million set-aside that was included in the Adopted General Fund
budget) pursuant to the City's General Fund reserve policy that was adopted by the City
Commission, through Resolution No. 2019-30954
• Appropriate and transfer $3.2 million in FY 2024 based on the combined FY 2024 surplus
of the Miami Beach and Normandy Shores Golf Courses' operations to the Capital Pay-
As-You-Go (PayGo) Fund to fund a portion of the upcoming Miami Beach Golf Course
Renovation Project
• Set aside an additional $1.0 million for a total of $2.0 million for one or more future one-
time expenditures that support initiatives to proactively address the issue of homelessness
within the City, subject to review and approval by the City Commission, as adopted by the
Mayor and City Commission on May 15, 2024, through Resolution No. 2024-33052
• Set aside$273,000 in FY 2024 to be appropriated in the FY 2025 budget for the installation
of wrap lights on median trees along the portion of Washington Avenue from 5'h to 17'h
Street as adopted by the Mayor and City Commission on October 30, 2024
• Set aside $125,000 in FY 2024 to be appropriated in the FY 2025 budget for the purchase
of additional emergency shelter beds at the Salvation Army and Sundari Foundation, Inc.
dba Lotus House Shelter to be designated for persons experiencing homelessness
pursuant to Resolution Nos. 2024-33188 and 2024-33315 that were adopted by the Mayor
and City Commission on July 24, 2024 and October 30, 2024, respectively
• Set aside $75,000 in FY 2024 to be appropriated in the FY 2025 budget for the design,
fabrication, and installation of neighborhood welcoming signage at the main entrances to
the Nautilus Neighborhood as adopted by the Mayor and City Commission on October 30,
2024
The remaining preliminary FY 2024 General Fund surplus, after accounting for the recommended
General Fund carryforward encumbrances and appropriations from FY 2024 to FY 2025 and the
additional set-asides and/or appropriations that were listed above, is approximately $11.8 million.
It is important to note that when there exists an excess of General Fund revenues over
expenditures, remaining funds after funding the increase in the City's reserve, should be
deposited in the Capital Reserve Fund in accordance with Resolution No. 2002-24764. The
Administration recommends that this policy be waived and that the remaining FY 2024 General
Page 1513 of 1993
Fund surplus of $11.8 million be appropriated and transferred to the Capital PayGo Fund in FY
2024 for the Fire Station #1 project.
FY 2024 General Fund $
Projected Year-End Surplus/(Gap) $30,909,000
Recommended FY 2024 to FY 2025 Encumbered Carryforwards (3,146,200)
Recommended FY 2024 to FY 2025 Unencumbered Carryforwards (7,243,800)
Surplus/(Gap) Net of Carryforward Requests Recommended $20,519,000
Set aside to fully fund General Fund reserve at 25%, or 3 months, based (4,001,000)
on adopted FY 2025 General Fund budget(2019-30954)
FY 2024 golf courses surplus for MB Golf Course Renovation Project (3,261,000)
Additional set aside of$1.0 million for one-time homeless initiatives for
(1,000,000)
total allocation of$2.0 million (2024-33052)
Washington Avenue wrap lighting (10/30/2024 Commission meeting) (273,000)
Additional emergency shelter beds (2024-33188 and 2024-33315) (125,000)
Nautilus Neighborhood entrances welcoming signage (10/30/2024 (75,000)
Commission meeting)
Net Remaining Surplus/(Gap)for Capital Projects $11,784,000
Transfer to Capital PayGo for Fire Station#1 Project (11,784,000)
Net Remaining Surplus/(Gap) $0
PROPOSED GENERAL FUND AMENDMENTS
Consistent with the quarterly analysis and projections that were provided by the Administration
through Letters to Commission on the status of the FY 2024 budget, the preliminary year-end
expenditures reflect that all General Fund departments, except for those that will be detailed
below, are projected to have savings at year-end. In addition, based on the preliminary FY 2024
General Fund surplus and the Administration's recommendations on allocating the surplus, the
following amendments are being proposed for the FY 2024 General Fund budget through the
appropriation of additional revenues that were collected over and above the current year amended
budget.
For a detail of General Fund revenues by category and expenditures by department, refer to the
attached Exhibit A.
Operations
Preliminary FY 2024 year-end expenditures reflect that the following General Fund departments
are projected to exceed their current FY 2024 amended budgets and as such the current FY 2024
amended budgets for Police and Fire are proposed to be amended by $2.1 million and $293,000,
respectively.
Police — The Police department is projected to be 1.4%, or $2.1 million, above the current
amended budget primarily due to the usage of unbudgeted police overtime for unanticipated
initiatives and staffing details, primarily related to enhanced high police visibility throughout
the City that resulted from the Israel attacks that occurred in October 2023 to ensure public
safety and enhanced staffing for traffic mitigation.
Page 1514 of 1993
Police
FY 2024 FY 2024 Projected vs
Amended Budget Projected Amended % Over! (Under)
Budget Variance
Expenditures $ 146,877,000 $ 148,959,000 $ 2,082,000 1.4%
Fire —The Fire department is projected to be 0.3%, or$293,000, above the current amended
budget due to additional personnel services expenditures associated with the usage of
unbudgeted fire overtime that was required by the department to maintain minimum shift
staffing requirements throughout the City as a result of periodic staffing shortages that were
encountered during the fiscal year.
Fire
FY 2024 FY 2024 Projected '
Amended Budget Projected Amended % Over/ (Under)
Budget Variance
Expenditures $ 116,467,000 $ 116,760,000 $ 293,000 0.3%
Capital Transfers
The Administration's approach during the FY 2025 capital budget process was to fund all critical
renewal and replacement projects to extend the useful life of City facilities and to fund as many
key existing projects with budget gaps. It also took into consideration the need to allocate funding
to address improvements to many public-facing assets, including parks and recreation facilities
and to fund public safety enhancements.
As a result, this proposed budget amendment recommends the appropriation of a total of $15.0
million in the FY 2024 General Fund budget from the preliminary FY 2024 General Fund surplus
to be transferred to the Capital PayGo Fund. As was discussed during the FY 2025 budget
development process and recommended by the Administration in the quarterly projections that
were provided through Letters to Commission, the combined surplus of the Miami Beach and
Normandy Shores Golf Courses' operations for FY 2024, which is approximately $3.2 million, is
recommended to be utilized to fund a portion of the upcoming Miami Beach Golf Course
Renovation Project and $11.8 million, which represents the remaining preliminary FY 2024
General Fund surplus after accounting for all of the other General Fund recommendations that
were detailed above, is recommended to be allocated to the Fire Station #1 capital project.
RESORT TAX
Overall, preliminary FY 2024 Resort Tax revenues are projected to be approximately$3.4 million,
or 2.8%, below the current amended FY 2024 Resort Tax budget while Resort Tax expenditures
are projected to be $4.2 million, or 3.5%, below the current amended FY 2024 Resort Tax budget
resulting in a preliminary surplus of$822,000 for FY 2024.
Page 1515 of 1993
RESORT TAIL FUND
FY 2024 FY 2024 Preliminary %Actual o6
Adopted Amended Actuate as of Mended vc.«E
Budget Budget 011/3012024 Budget r,ojecuorr
Revenues
2%Resort Tax 76 614 000 76.614 000 69.663.792 90.9% 73,891.000 (2,723.000) -3.6%
Msceltaneous Revenues 1.844.000 1.844 000 2.544.765 138.0% 2.395.000 551.000 29 9%
Fund Balance/Retained Earmngs;PY Surplus 1 756,000 2.844.000 0 0.0% 3.537 000 693 000 24 4%
1%Resort Tax(QOL) 18.810,000 18.810.000 1.697,063 9 0% 17 861,000 (949.000) -5.0%
Afd,t,onal 1%Resort Tax for Convention Center 18.810.000 18 810,000 16 970.634 90 2% 17 861,000 (949.000) -5 0%
Total Revenues 117,834,000 118,922,000 90,876,253 76.4% 115,545,000 (3.377,000) -2.8%
Expenditures
General Fund Contribution 46.107.000 46.107.000 46.107.000 100 0% 46.107.000 0 0.0%
San tanon Fund Contribution 3,152.000 3,152.000 3.152,000 100 0% 3.152,000 0 0 0%
Contrrbubon to GbICVB 9.357,000 9,357.000 6.660.033 71.2% 9.094.000 (263,000) -2 8%
Contribution to VCA 3.679,000 3.679,000 3.342,468 90.9% 3.547,000 (132000) -3 6%
COntnbut'on to M Sins, 1 000,000 1.000,000 1.000,000 100 0% 1,000.000 0 0 0%
Other Operating/Other Uses 16,919.000 18,007.000 14 508,264 80 6% 16.101000 (1,908.000) -10.6%
Transfer to NB,M3.SB Capital.Transp.and Arts OWL) 18.810.000 18.810 000 16.970 16.970.634 90 2% 17.861 000 (949.000) -5.0%
#001)1%Cony Center Debt Service&Cap.Ren&Repl 18,810000 18.810.000 0 0.0% 17.861.000 (949 000) -5.0%
Total Expenditures 117.834,000 118,922,000 91,740,398 77.1% 114,723,000 (4,199,000) -3.5%
Excese of Revenues Overl(Urider)Expenditures 0 0 (04,146) $22,000 $22,000
Encumbered FY 2024 to FY 2025 Carryforwards Recommended (53,700)
Unencumbered FY 2024 to FY 2025 Carryforward Recommended (768,300)
Excess of Revenues Over/(Undsr)Expenditures' I I I 0
Similar to the General Fund, the Administration is recommending that$53,700 be carried forward
into the FY 2025 Resort Tax budget to fund goods and/or services that were procured in FY 2024,
but not received and/or provided due to the timing between fiscal years.
The Administration is also recommending that $768,300 be carried forward into the FY 2025
Resort Tax budget for projects that were originally budgeted in the FY 2024 Resort Tax budget
that have not been completed and are still ongoing.
After accounting for the recommended Resort Tax carryforward encumbrances and
appropriations from FY 2024 to FY 2025 that total $822,000 combined, the Resort Tax budget is
balanced. As a result, no budget amendment is proposed for the FY 2024 Resort Tax budget.
ENTERPRISE, INTERNAL SERVICES, AND SPECIAL REVENUE FUNDS
The City accounts for those goods and/or services provided by a department to external users for
which a fee is charged as Enterprise Funds. The City's Sanitation, Water, Sewer, Storm Water,
Parking, Convention Center, and Building operations comprise this category of Proprietary Funds.
Similarly, the City accounts for goods and/or services provided by one department to other
departments citywide on a cost reimbursement basis as Internal Service Funds. Central Services,
Fleet Management, Information Technology, Facilities Management, Risk Management (Self
Insurance), Inspector General, and Medical and Dental comprise this category of Proprietary
Funds.
Lastly, Special Revenue Funds consist of revenues and expenditures that are legally restricted
and/or committed for specific purposes, other than debt service and/or capital projects. Special
Revenue Funds, which include Resort Tax previously detailed above, also include Transportation
and People's Transportation Plan (PTP) Fund operations, 7th Street and 5th & Alton Garage
operations, the Tourism and Hospitality Scholarship Program, Information and Communications
Technology Fund, Education Compact Fund, Franchise Waste Haulers and Sustainability
Contributions, the Residential Housing Program, Red Light Camera Program operations,
Emergency 911 Fund, Miami Beach Cultural Arts Council, Normandy Shores and the City's three
Security Guard Special Taxing Districts (Biscayne Point, Biscayne Beach, and Allison Island),
Miami City Ballet, Art in Public Places (AiPP)operations, Tree Preservation and Commemorative
Tree Trust Funds, Beachfront Concession Initiatives Program, Beach Renourishment, Resiliency,
Sustainability and Resiliency, and Biscayne Bay Protection Trust Funds, Police Unclaimed
Property and Crash Report Sales Funds, Police Confiscation Trust Funds (Federal and State),
Police Training and School Resources Fund, and the Adopt-a-Bench and Brick Paver Programs,
among others.
Page 1516 of 1993
All Enterprise, Internal Services, and Special Revenue Funds budgets are projected to be at or
below their current FY 2024 amended budgets as of year-end, except for the specific Enterprise,
Internal Services, and Special Revenue Funds that will be detailed further in the following section
for which budget amendments are being proposed as part of this item.
The preliminary year-end analysis for FY 2024 reflects that there are approximately $3.9 million
of encumbrances in the Enterprise Funds, $1.5 million of Internal Services Funds encumbrances,
and $2.5 million of Special Revenue Funds encumbrances (not including Resort Tax)for FY 2024
goods and/or services that were procured, but not received, that are recommended to be carried
forward into the respective FY 2025 operating budgets.
It is also recommended that appropriations of approximately $6.5 million in the Enterprise Funds,
$2.1 million in the Internal Services Funds, and $5.7 million in the Special Revenue Funds (not
including Resort Tax)be carried forward into the respective FY 2025 operating budget for projects
that were originally budgeted in FY 2024 that have not been completed and are still ongoing.
PROPOSED AMENDMENTS TO THE ENTERPRISE, INTERNAL SERVICES, AND SPECIAL
REVENUE FUNDS
Enterprise Funds
Convention Center — Consistent with the quarterly projections that have been provided by
the Administration through Letters to Commission for FY 2024, the Convention Center Fund
budget is projected to be above the current amended budget by approximately $5.5 million,
or 12.1%, due to the 98 events that took place during FY 2024 compared to the 43 events
that were anticipated when the FY 2024 budget was developed last year. Although
expenditures are projected to exceed the current amended budget, revenues are projected to
be above the current amended budget by approximately $7.6 million, or 16.6%, resulting in a
projected surplus of approximately $2.1 million that will be available to be set aside for the
future renewal and replacement of Convention Center assets and/or operating and other
expenditure obligations. This proposed amendment is to, therefore, appropriate the additional
revenues and expenditures projected for FY 2024 as a result of the additional events that
were held at the Miami Beach Convention Center during FY 2024.
Convention Center
FY 2024 FY 2024 Projected vs
Amended Budget Projected Amended %Oyer/(Under)
Budget Variance
Revenues $ 45,694,000 $ 53,290,000 $ 7,596,000 16.6%
Expenditures 45.694.000 51.229,000 5,535,000 12 1%
Surplus/(Shortfall) $ - $ 2,061,000 $ 2,061.000
Internal Services Funds
Risk Management — As noted in the quarterly projections provided by the Administration
through Letters to Commission during FY 2024, the City's actuary has advised that the Risk
Management Fund is projected to be 1.8%, or $484,000, above the current amended budget
due to increases in general liability and law enforcement claims and reserves for claims
incurred but not reported (IBNR) that are trending higher than budgeted based on the latest
actuarial projections and claims experience. As a result, this proposed amendment is to
appropriate additional Risk Management revenues that were collected from legal settlements
and other miscellaneous revenues to offset the unforeseen increase in claims experience and
case reserves to be recorded as of FY 2024.
Page 1517 of 1993
Risk Management
FY 2024 FY 2024 Projected vs
Amended Budget Projected Amended % Over/(Under)
Budget Variance
Revenues $ 26,870,000 $ 28,106,000 $ 1.236,000 4.6%
Expenditures 26.870,000 27,354,000 484,000 1.8%
Surplus/(Shortfall) $ - $ 752,000 $ 752,000
Special Revenue Funds
Police Unclaimed Property — Florida Statutes sets forth the procedure for unclaimed
evidence that is in the custody of the Miami Beach Police Department and permanently vests
in the Miami Beach Police Department sixty (60) days after the conclusion of a criminal
proceeding. As part of the FY 2025 budget that was adopted by the City Commission on
September 25, 2024, through Resolution No. 2024-33294, unclaimed property in the custody
of the Miami Beach Police Department in excess of the statutory period set forth by Florida
Statutes will be placed in the City's General Fund moving forward. As a result, this proposed
amendment is to appropriate $31,000 in funding that is available in the Police Unclaimed
Property Fund to be transferred to the General Fund for costs incurred during FY 2024.
Police Unclaimed Property
FY 2024 FY 2024 Projected vs
Over!(Under)
Amended Budget Projected Amended %
Budget Variance
Revenues $ 18,000 $ 49,000 $ 31,000 172.2%
Expenditures 18,000 18.000 - 0.0%
Surplus/(Shortfall) $ - $ 31,000 $ 31,000
Board-up Demolition Services — Florida Statutes specifically preclude the use of Building
funds from any other purposes except for enforcement of the Florida Building Code. As such,
the Board-up Demolition Services Fund is used solely by the City's Building Department for
fees collected that are related to board-up and demolition services that are provided. This
proposed budget amendment is to appropriate $7,000 in funding that is available in the
Building Board-up Demolition Services Fund to be utilized by the Building Department for
costs that were incurred during FY 2024 for board-up and demolition services.
Board-up Demolition Services
FY 2024 FY 2024 Projected vs
1(Under)
Amended Budget Projected Amended % Over
Budget Variance
Revenues $ - S 7.000 $ 7.000 100.0%
Expenditures - - 0 0%
Surplus/(Shortfall) $ - $ 7,000 $ 7,000
FISCAL IMPACT STATEMENT
See the information provided above.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on .
See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meetinq-notices/
Page 1518 of 1993
FINANCIAL INFORMATION
See the information provided above.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Seventh
Amendment to the General Fund, Enterprise Fund, Internal Services Fund, and Special Revenue
Fund budgets for FY 2024 as previously detailed and reflected in the attached Exhibit "A,"which
is necessary to comply with Florida Statute, Section 166.241, that provides that the City has 60
days following the end of the fiscal year to amend a budget for that year.
EC/JDG/TOS/RA
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
Yes No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Management and Budget
Sponsor(s)
Co-sponsor(s)
Condensed Title
2:05 p.m. PH, Adopt 7th Amendment to FY 2024 Operating Budget. OMB
Page 1519 of 1993
Exhibit A - General Fund
FY 2024 Rh budget W 2524
GENERAL caro Amedd Budget Amendment Raised Madre
VENUES
ape tellae bewares
Ad valorem Taa es 5 246,2n5002 S 3.395.000 S 246670000
Ad vatoren-Capital Renews&Pe61. 5 21/4000 5 7,174000
Ad va+wen.dayJtbrOu-CRF.r 5 1834000 5 4434000
Ad veldden-NOrmady 5A0MS 5 314000 5 314000
Other Tames S 27409000 5 2803,000 5 248/0000
L+temes an597' S 24977000 5 39!9,000 5 7.4 030,000
tnter:O eNrntrai: S 14227.0005 14227000
Charges lt,Seneces 5 14892.000 5 L%0.000 S 10002,000
..nes&Po et! 5 1,517000 5 713,000 5 2,224,000
Interest Eau n¢ 5 6222,000 5 7860,000 5 7,607,000
RML&reales S 7,594000 5 3345m0 5 7.934000
Niece,Ando us 5 14764000 S 3.287,000 5 14022,000
80307 Ta.Cont'ou6o9 5 44107,000 5 44107000
aerie,Nm-0peatn S Revenue S 14533,000 5 34533000
Useo`fene.e.rand Reser-.ts0nor rear Sa,pias 5 17,554000 5 17,550,000
TataiOeneRI tad $ 46,999000 5 17,420,000 $ 654150/0
FT MIR Rh Ruin W 2M4
Amended&idiot Aaadmaat nonsd lydeut
APPRPRATIONS
Deportment
•4Wo and Co,,nission S 1304000 S 1304000
C:tp NrnaCer S 4505000 S 8,503,000
MartetnOand C Oman unCat a ns 5 ;209000 S 3,201000
04.ce Ot Management an d 6 udiet S 7774000 5 7774a00
F,name S 57,908,000 5 17904.000
PrOCurernera S 5264000 S 71264000
...MIR Res owces/tato,ace 300 5 5364000 5 5564000
C ty Cerk S 2,524000 5 1521000
C ty Attorney S 76240900 S 7924000
Haus 0C&Commun.ty Serve cel S 3,417000 S 1412000
Pt Ran:n; 5 4234000 S 6230000
LA won anent&SmtanM!ty S 2621000 5 2623.000
Toursrn adCa,ture 5 1100000 S 3,04000
009nonvt Dere oprn era S 2591000 5 7,594000
Code CornolAFce S 7.592.00D S 7,592,000
Parts&Frcreaxon i.K..GO°Course! 4'.631000 5 47,655000
Pac:aes Mar ate'*e:.t Gene,*FUNS S 4223,000 S 4,223,000
Punfic Works5 17,5,9.020 S 17,679000
Capin Fmorovennent Projects S 4300000 5 4306000
PEFFat S 349.87'.000 S 7.002,020 5 140934000
RR 5 118.467.000 5 29160 5 14764000
C.tyrrde plc.(Oe5atn(Cantu Cenc81 S 2:".117,020 5 171)57.000
Subtotal Genua pm! S 43,094000 S 2,575,000 S 421405.090
TIasNSPfl6
Manna.dy 5106x91 S 316000 5 316000
nay-As-No.-Gotaptal Fund S 22,543,000 5 15.4:d5,m0 S 26190,000
!no&500002 redno o(y Farr! S 300.000 5 304000
58903 geese o8 Fund S 9'0000 S 979000
C pots'pR neva.&REFFIKVNEFT Fund S 2,1'4000 S 2,1"91000
Subtotal Transfers S 14509,000 S 15,OIS,010 S 294954000
Tots/General Faro 5 940,999,009 5 17.400,000 5 454419,600
Page 1520 of 1993
Exhibit A - Enterprise Fund, Internal Service Fund, and Special Revenue Fund
R 23y 7Mwtt+t FT MO
ortt WO St 11/103 Amended I.1 &... .M fee1eal Ordpet
PEW MU1/APP OPIIM TONS
49.1.,y S 0111/301 $ 14,413003
Co. enfo.+Cent:• 5 6.8199003 S 53351100 S $1)29903
W..., 5 47 91 LOCO S 97.911003
Serer 5 86.734003 $ 05,714003
Loan,.ate. S Pi 914000 S 39950:000
Si,Ut... 5 21.135000 S x101003
Per4.y9 S U121.000 S $2.11131103
Teti Grtrrprue toad S D V* $ S.l190/ S 102/9I000
NT11m&SUPCI 4~1f7�1 7r,5fl�et Ate!
Attemied Outset Aa..il-wc Illmwiml Oneep4
411,191115/4000017014 TONS
ateareuapn Teceaptop S 21 5541003 S 21$6000
Pis/444t.veerred S 26174003 S atom S 22.259003
Central Sent ex4 S 1102/300 S 11a2Dm
Wu of Yrapec o.Caner. S 2:0403 5 2.1142300
Parr UPI Ma.aSerrrnt , 131/LOCO S 12111.000
ITICI Menapmnt 5 23.436003 S 21.436003
Metral and Oen!inyr.,te 5 02)42003 S 4111342D03
lair lemer cult Preis S 144431 SN S 4114111111 $ sA4500
MN
WW1&t3RMUI RINDS
or MI het fudge R
rr4.er15.y.t A..rrr..« b.irrsrpe
003sg11/4/picro7101s
Wcaoa Compact S 234003 S 254003
IT Tot:nurap Punt S 012100 S 1123000
It aOerul Heup.y S 1.051.0m $ 1035001
L.fa.alaty S 1.2 72.040 S 1172003
Tree Prc:nw eon f1w0 S 441000 $ 111003
Crum more fiw'nett Trust t..,d S 2/340 S 2.003
Melon Tar S 11L9222300 S 115.9222411
Tram and tbwY<y SN.d Oath.. S 15040 S 150011
Cad*✓/Arts Cu ml S 2011000 S 202 4000
thUtc*touters S 114040 S 114040
IMrrnen0,Skye, $ 114003 S 115.000
1..o1...P..Spee/Taut Mud S 411033 S 141003
*Mat bind SAecvt Tam Oetm $ 541130C S 149003
Deme,Ouch Spe44l Trp Of.ulr< $ 244001 5 3441100
Sr,LAiton Garage S 924003 S 924003
7w Suet.G.... S 1141.003 $ 1.141001
Twn4pu.won hind S 1S.I1S.O03 S 15.795003
Peed.4 Tra.ponc-on 19 an $ Si 14.000 S 5114003
Polls C.,Ievtan fust-teteral S 92003 5 1.003
Pear.Confaut.n I.M.Sue S ;5.000 $ Ss.Om
Poke u,rtae.rd Property S 11005" 5 51.01 S 49000
P.I.cC,ah*.p.-i Safe, S 239040 S IIQI
Poi.e T•anen i..nd S 29.000 S 29O0D
bdlih<Ca.rra 4945 S L215003 $ 1115003
5-911 Fend 5 921001 S 921000
art.n Pubin nate,talry $ 171003 5 171,000
be an*.,t Comes...t,0.w4ref S 302003 S HI2O03
tech lie.ur.ehrrtent S 334003 S 154.002
Ilasketn,hut 5 2419003 S 2119003
L,<.ry a lat7.,d Rei a taxi fund S 239003 S 239,003
S.,cpte bee P•o.emen T. tend S 44000 S a 4000
br.+►a..r Proven S 14001 S 10.003
Adopt-A-Item Pn+tan S 26000 S 26003
144a,C t,IIIc S Ali Car S 66003
4uardu0Demob,at Seneca $ - S 71100 $ 7003
lout Speed%WIP.tr6 $ IS7114.905 S WO S m149pe
Page 1521 of 1993