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AGREEMENT
THIS AGREEMENT is made and entered into as of +,9/12/2024 I 91/4%P?MDT--·---Effective Date,which shall be the date this Agreement is fully executed),by and between
CITY OF MIAMI BEACH,FLORIDA
(Hereinafter referred to as CMB)
a body corporate and political subdivision of the State of Florida,
whose principal place of business is
I700 Convention Center Drive.Miami Beach.FL 33139
And
PHILLIP AND PATRICIA FROST MUSEUM OF SCIENCE,INC
(Hereinafter referred to as FROST SCIENCE)
a Florida not-for-profit corporation
whose principal place of business is
1IOI Biscayne Boulevard,Miami.FL 33132
WHEREAS,Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary School
(the "CMB Program Schools")do not offer after-school science,technology,engineering.
and math ("STEM)enrichment classes,while the remaining CMB public elementary
schools currently offer after-school enrichment classes for their students;and
WHEREAS,through this Agreement,in partnership with Frost Science,CMB seeks to
combine its resources with FROST SCIENCE in order to increase the competitiveness of
the CMB youth by establishing and supporting an after-school enrichment program at the
CMB Program Schools pursuant to the terms and conditions set forth herein (the
Program");and
WHEREAS,this Agreement provides thc guidelines for CMB to financially support the
Program for the 2024-2025 school year.
NOW.THEREFORE,in consideration of the premises and of the mutual covenants
contained herein and other good and valuable consideration,the receipt and sufficiency of
which are hereby acknowledged,the parties agree as follows.
ARTICLE 1 --RECITALS
1.01 Recitals.CMB and FROST SCIENCE (individually,a "party"and collectively.
the "parties)agree that the foregoing recitals are true and correct and that such recitals
are incorporated herein by reference.
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ARTICLE 2-DEFINITIONS
2@L FROST S_IE_E_Educator(s)As referred to herein,the FROST SCIENCE
educator(s)shall be defined as a fulltime or part-time member of the staff of FROST
SCIENCE.
ARTICLE 3 SPECIAL CONDITIONS
3.01 Term of Agreement.The term of this Agreement shall be effective from October
I.2024 through April 17,2025,unless terminated earlier pursuant to Section 3.02 below.
Programming under this Agreement shall not commence until the City of Miami Beach
and Miami-Dade County Schools execute an affiliation agreement for Afterschoo!
Enrichment Program for the 2024-2025 academic school year.This Agreement may be
renewed annually upon the mutual written consent of the two Parties to this Agreement,
and subject to such terms and conditions as the Parties shall determine in writing.
3.02 Termination.This Agreement may be canceled with or without cause by either
party during the term hereof upon thirty (30)days written notice to the other party of its
desire to terminate this Agreement.
3.03 Joint Responsibilities.CMB and FROST SCIENCE shall maintain responsibility
for implementing the various components of the Program,as delineated in this
Agreement.
A.For the Program,FROST SCIENCE serves as the lead"organization for afterschool
STEM classes at the CMB Program Schools.As the lead organization.FROST
SCIENCE is responsible for the following:
1.Requirements and Regulations:ensuring that the Program activities and
supplies are in compliance with this Agreement.
2.Recruitment,Selection,and student mentorship:recruitment and selection
of all Program staff and management of staff throughout the recruitmnent,
selection,and onboarding process.
3.Program Content:Development,curation,and implementation of the Program
content,including:curriculum and exposure opportunities (c.g.speakers,
workshops,ete.).FROST SCIENCE will work in collaboration with CMB to
jointly plan exposure opportunities and events,but FROST SCIENCE retains
the right of final approval and confirmation of all Program class content and
delivery.Prior to classes commencing,FROST SCIENCE will provide CMB
with the syllabus for the Program classes.
B.The Program classes to be provided in Fail 2024 and Spring 2025,in partnership with
FROS I SCIENCE,include the following modules:
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I.Playing with Physics:Accelerate an interest in physical sciences with thrilling
lessons exploring gravity,magnetism,forces and energy.Students will start off
with mechanic fundamentals in simple machines and then increase momentum by
investigating the laws of motion and electricity before venturing into the
application of physics to cosmology and astronomy.
Activities include:
•Assembling and testing a projectile launcher
•Improving rollercoaster designs to understand motion
•Analyzing the properties of light through diffraction
•Simulating the gravitational pull of a black hole
•Generating the flow of electricity by connecting circuits
2.Coral Reefs:ReeFLorida
The National Coral Reef Conservancy (ReeFLorida)at Frost Science is an
interdisciplinary marine science hub that provides unique opportunities for
ongoing education and collaborative research,with the goal of conserving,
restoring and enhancing Florida's Coral Reef.Students will dive into coral reefs
and learn about their very own backyards from the experts.Through exploring
ecosystems that are so close to home,students will dive into the underwater world
and learn about marine life on the reef.why reefs are important,the threats they
face and what we can do to help.
3.Fee:.
4.The fee shall be S15,514.40 (the "Fee")to develop and facilitate one (d)new
module (Coral Reefs:ReeFL)and facilitate one (I)module developed in a
previous year (Playing with Physics).The Program will be for up to 60 students
per curriculum inclusive of both locations.Class size will be no more than 30
students per class.Total of 60 students each semester.The City shall pay 50%of
the Fee in the amount of$7,757.20 within (45)days from the Effective Date of the
Agreement and receipt of an invoice from FROST SCIENCE.The remainder of
the Fee,in the amount of $7.757.20,upon completion of the Program.Pricing is
listed for four curriculum modules conducted at two locations (one hour at each
location per week)for two semesters (20 weeks).It is inclusive of all staff time,
use of the curriculum.materials and mileage.
AII Program classes shall be provided by FROST SCIENCE pursuant to the course
parameters and schedules,set forth in Composite Attachment "A and Attachment "B".
attached hereto and incorporated herein by reference.
C.Teaching Staff:The responsibilities of FROST SCIENCE and CMB with respect to
the FROST SCIENCE Educators will be as follows:
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I.FROST SCIENCE will be responsible for the development and implementation of
staff recruitment,training and placement.FROST SCIENCE full-time and part-
time Educators are eligible to apply.FROST SCIENCE will hold conference calls
with the Chief Education Officer at the end of each semester.Additional conference calls
will be scheduled if needed by either parties.
2.Conference calls with the Chief Education Officer will be held at the end of each
semester.Additional conference calls will be scheduled if needed by either parties.
Chief Education Officer
The Chief Education Officer.at the Chief Education Officer's sole discretion,may
request that any FROS T SCIENCE Educator be rem oved from participating in the
Program,upon written notice to FROST SCIENCE,effective as of the date provided in
the written notice.If CMB requests that FROST SCIENCE replaces the removed FROST
SCIENCE Educator,FROST SCIENCE agrees to secure a replacement FROST
SCIENCE Educator for the Program.FROST SCIENCE educators will have access
to emergency contact inform ation for the City of Miami Beach education staff and
registered children,to be used in the case of an emergency.
3.FROST SCIENCE staff will escort pre-registered students from the designated
after-care location to the applicahle space used for the Program.Upon completion
of the one-hour Program,FROST SCIENCE staff will escort such students back to
the designated after-care location.CMB shall be responsible for all students once
FROST SCIENCE staff has escorted them to the designated after-care location.
Parents shall be advised byCMB of the foregoing arrangements.FROST SCIENCE
will not be responsible for releasing children to parents.
D.Impact Evaluation:FROST SCIENCE will be responsible for the administration,
analysis,and delivery of impact evaluation efforts including participant,teacher,and
parent assessment.FROST SCIENCE will provide CMB with an impact report.Parent
assessments will be conducted with the assistance of CMB for access to contact
infor:nation and/or parent interaction opportunities.
E.Under this Agreement,for the Program,CMB serves as "Host."As the Host,CMB
agrees to:
1.Recruitment and Registration:CMB will support student recruitment efforts
including mandatory support'outreach to relevant community and education
partners;CMB will share additional opportunities for partner employees to engage
in recruitment efforts as they become available.CMB will require online
registration through RecWare.CMB will be responsible tor the enrollment of
students.Students may not take more than one (d)class per semester,unless the
class size is under-enrolled.then CMB may,at its sole discretion,perm it the same
student to attend multiple classes.
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2.CMB requires that the Frost Science Educators go through the City's Level 2
screening and obtain contractor badges from MDCPS for classes onsite only (if
applicable).
3.Space:CMB will execute a facility use agreement with Miami-Dade County Public
Schools (MDCPS)for the use of the required space for the Program at the CMB
Program Schools and provide a dedicated classroom space at each CMB Program
School for a minimum of thirty (30)Program students and two (2)FROST
SCIENCE Educators for the duration of the 20 week Program.Classroom space
must be pre-approved by FROST SCIENCE and include windows,desk space,and
chairs (either one large table or portable desks),a whiteboard,and internet access.
In the event that courses need to pivot to Virtual,then Frost Science will provide
all required virtual platforms and ensure connectivity throughout each class session.
4.Security:CMB will ensure security support and building access to Program
students and FROST SCIENCE Educators involved in the Program if applicable
for onsite classes,in line with MDCPS'policies and procedures.During the week
prior to the Program start date,CMB will provide a security overview meeting to
the FROST SCIENCE Educators,outlining onsite procedures in case of emergency.
and during the first week of the Program,CMB will provide a security overview
and procedures to the Program students and FROST SCIENCE Educators.If
applicable,Trost Educators will follow MDCPS protocol for virtual learning to
ensure safety of student participants in virtual classes.
For onsite classes,FROST SCIENCE staff must pick up the Program students and
take them to the class.Upon completion of the one-hour Program.FROST
SCIENCE staff will escort such students back to the designated after-care location.
CMB staff will remain with the Program students,at the designated location,until
the authorized parent or guardian picks up the Program student.The Chief
Education Officer may remove Program students from the Program if the
authorized parent or guardian fails to promptly pick them up within 15 minutes of
the conclusion of the class session.
F.Equipment/Supplies:CMB will make arrangements with MDCPS,through the
facility use agreement,for MDCPS to provide access to computer labs and classrooms
as needed.MDCPS will provide computers/laptops with Wi-Fi and Bluetooth
capabilities for thirty (30)Program students and two (2)FROST SCIENCE Educators,
if applicable.
G.Program Management Resources:CMB has appointed the Chief Education Officer
as the main point of contact to serve as the internal Program manager for the Program
at the CMB Program Schools from August 2024 June 2025.
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3.04 Marketing.FROST SCIENCE and CMB will work collaboratively to market,
transition,evaluate,and assess the results of the Program.
3.05 Notice.When any of the parties desire to give notice to the other,such notice must
be in writing,sent by U.S.Mail,postage prepaid,addressed to the representatives
designated below by each party (unless changed by written notice in compliance with the
provisions of this paragraph):
To CMB:
With a copy to:
With a copy to:
To FROST SCIENCE:
With a copy to:
Eric Carpenter
City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach,Florida 33139
Dr.Leslie Rosenfeld
Chief Education Officer
City of Miami Beach
1700 Convention Center Drive
Miami Beach,Florida 33139
Koren Illa
Education Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach,Florida 33139
Douglas A.Roberts,Ph.D.
President &CEO
Phillip and Patricia Frost Museum of
Science,Inc.
110 l Biscayne Boulevard
Miami,Florida 33132
Analisa Duran
Knight Director of Science Education
Phillip and Patricia Frost Museum of
Science.Inc.
110 I Biscayne Boulevard
Miami,Florida 33132
ARTICLE 4 -GENERAL CONDITIONS
4.01 Independent Contractor.The parties to this Agreement shall at all times be acting
in the capacity of independent contractors and not as an officer,employee or agent of one
another.Neither party nor its respective agents,employees,subcontractors or assignees
shall represent to others that it has the authority to bind the other party unless specifically
authorized in writing to do so.
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4.02 Default.The parties agree that,in the event that either party is in default of its
obligations under this Agreement,the non-defaulting party shall provide to the defaulting
party (30)days written notice to cure the default.However,in the event said default cannot
be cured within said thirty (30)day period and the defaulting party is diligently attempting
in good faith to cure same.the time period shall be reasonably extended to allow the
defaulting party additional cure time.Upon the occurrence of a default that is not cured
during the applicable cure period:this Agreement may be terminated by the non-defaulting
party upon thirty (30)days'notice.This remedy is not intended to be exclusive of any
other remedy,and each and every such remedy shall be cumulative and shall be in addition
to every other remedy now or hereafter existing at law or in equity or by statute or
otherwise.o single or partial exercise by any party of any right.power,or remedy
hereunder shall preclude any other or future exercise thereof.
4.03 Annual Appropriation.The performance and obligations of CMB under this
Agreement shall be contingent upon an annual budgetary appropriation by CMB's
governing body.If CMB does not allocate funds for the payment of services or products
to be provided under this Agreement,this Agreement may be terminated by CMB at the
end of the period for which funds have been allocated.CMB shall notify the other party at
the earliest possible time before such termination.No penalty shall accrue to CMS in the
event this provision is exercised,and CMB shall not be obligated or liable for any future
payments due or any damages as a result of termination under this section.
4.04 Excess Funds.Any party receiving funds paid by CMB under this Agreement
agrees to promptly notify CMB of any funds erroneously received from CMB upon the
discovery of such erroneous payment or overpayment.Any such excess funds shall he
refunded to CMB,as applicable,with interest calculated from the date of the erroneous
payment or overpayment.Interest shall be calculated using the interest rate for judgments
under Section 55.03,Florida Statutes,applicable at the time the erroneous payment or
overpayment was made by CMB.This provision shall equally inure to FROST
SCIENCE's benefit.
4.05 FROST SCIENCE'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LA
A.FROST SCIENCE shall comply with Florida Public Records law under Chapter
119,Florida Statutes.as may be amended from time to time.
B.The tern "public records"shall have the meaning set forth in Section 119.011(12)
which means all documents,papers.letters,maps,books,tapes,photographs,films,
sound recordings,data processing software,or other material,regardless of the
physical form,characteristics,or means of transmission,made or received pursuant
to law or ordinance or in connection with the transaction of official business of
CMB.
C.Pursuant to Section 119.0701 of the Florida Statutes,if FROST SCIENCE meets
the definition of "Contractor"as defined in Section 119.0701(1)(a),the FROST
SCIENCE shall:
I.Keep and maintain public records required by CMB to perform the service:
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2.Upon request from CMB 's custodian of public records,provide CMB with
a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost
provided in Chapter l 9,Florida Statutes or as otherwise provided by law;
3.Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements arc not disclosed.except as
authorized by law,for the duration of the contract term and following
completion of the Agreement if the FROST SCIENCE does not transfer the
records to CMB;
4.Upon completion of the Agreement,transfer,at no cost to CMB,all public
records in possession of the FROST SCIENCE or keep and maintain public
records required by CMB to perform the service.If the FROST SCIENCE
transfers all public records to CMB upon completion of the Agreement,the
FROST SCIENCE shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements.If the FROST SCIENCE keeps anti maintains public records
upon completion of the Agreement,the FROST SCIENCE shall meet all
applicable requirements for retaining public records.All records stored
electronically must be provided to CMB,upon request from CMB's
custodian of public records,in a format that is compatible with the
information technology systems of CMB.
D.REQUEST FOR RECORDS;NONCOMPLIANCE.
l.A request to inspect or copy public records relating to CMB 's contract for
services must be made directly to CMB.IR CMB does not possess the
requested records,CMB shall immediately notify FROST SCIENCE of the
request,and the FROST SCIENCE must provide the records to CMB or
allow the records to be inspected or copied within a reasonable time.
2.FROST SCIENCE's failure to comply with CMB's request for records shall
constitute a breach of this Agreement,and CMB,at its sole discretion,may.
(l)unilaterally terminate the Agreement;(2)avail itself of the remedies set
forth under the Agreement;and/or (3)avail itself of any available remedies
at law or in equity.
3.FROST SCIENCE who fails to provide the public records lo CMB within a
reasonable time may be subject to penalties under s.I19.l0.
E.CIVIL ACTION.
I.Ifacivil action is filed against FROST SCIENCE to compel production of
public records relating to CMB's contract for services,the court shall assess
and award against FR OST SCIENCE the reasonable costs of enforcement,
including reasonable attorneys'fees,if:
a.Ihe court determines that FROST SCIENCE unlawfully refused to
comply with the public records request within a reasonable time;and
b.At least 8 business days before filing the action,the plaintiff provided
written notice of the public records request,including a statement that
FROST SCIENCE has not complied with the request,to CMB and to
FROST SCIENCE.
2.A notice complies with subparagraph (I)b)if it is sent to CMB's custodian
of public records and to FROST SCIENCE at FROST SCIENCE's address
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listed on its contract with CMB or to FROST SCIENCE 's registered agent.
Such notices must be sent by common carrier delivery service or by
registered,Global Express Guaranteed,or certified mail,with postage or
shipping paid by the sender and with evidence of delivery,which may be in
an electronic format.
3.If FROST SCIENCE complies with a public records request within 8
business days after the notice is sent is not liable for the reasonable costs of
enforcement.
F.IF FROST SCIENCE HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER II9,FLORIDA STATUTES,TO FROST SCIENCE'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT.
CITY OF MIAMI BEACH
ATTENTION:RAFAEL E.GRANADO,CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH,FLORIDA 33139
E-MAIL:RAFAELGRA NVADO@MIAMIBEACHFL.GOV
PHONE:305-673-7411
4.06 Audit and Inspections.
A.Upon reasonable verbal or written notice to FROST SCIENCE,and at any time
during normal business hours (ie.9AM -5PM.Monday through Fridays,excluding
nationally recognized holidays),and as often as the City Manager may,in hisher
reasonable discretion and judgment,deem necessary,there shall be made available to
the City Manager,and/or such representatives as the City Manager may deem to act on
CMB's behalf,to audit,examine,and/or inspect,any and all other documents and/or
records relating to all matters covered by this Agreement.FROST SCIENCE shall
maintain any and all such records at its place of business at the address set forth in the
"Notices"section of this Agreement.
B.Inspector General Audit Rights:
I.Pursuant to Section 2-256 of the Code of the City of Miami Beach,CMB
has established the Office of the Inspector General which may,on a random basis,perform
reviews.audits,inspections and investigations on all City contracts,throughout the
duration of said contracts.This random audit is separate and distinct from any other audit
performed by or on behalf of CMB.
The Office of the Inspector General is authorized to investigate CMB affairs
and empowered to review past,present and proposed CMB programs,accounts,records,
contracts and transactions.In addition,the Inspector General has the power to subpoena
witnesses,administer oaths,require the production of witnesses and monitor CMB
projects and programs.Monitoring of an existing CMB project or program may include a
report concerning whether the project is on time,within budget and in conformance with
the contract documents and applicable law.The Inspector General shall have the power to
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audit,investigate,monitor.oversee,inspect and review operations,activities,performance
and procurement process including but not limited to project design,bid specifications,
(bid/proposal)submittals,activities of FROST SCIENCE,its officers,agents and
employees,lobbyists,CMB staff and elected officials to ensure compliance with the
contract documents and to detect fraud and corruption.Pursuant to Section 2-378 of the
City Code,CMB is allocating a percentage of its overall annual contract expenditures to
fund the activities and operations of the Office of Inspector General.
3.Upon ten (10)days written notice to FROST SCIENCE.FROST SCIENCE
shall make all requested records and documents available to the Inspector General for
inspection and copying.The Inspector General is empowered to retain the services of
independent private sector auditors to audit,investigate,monitor,oversee,inspect and
review operations activities,performance and procurement process including but not
limited to project design,bid specifications,(bid/proposal)submittals,activities of FROST
SCIENCE its officers,agents and employees,lobbyists,City staff and elected officials to
ensure compliance with the contract documents and to detect fraud and corruption.
4.The Inspector General shall have the right to inspect and copy all documents
and records in FROST SCIENCE's possession,custody or control which in the Inspector
General's sole judgment,pertain to performance of the contract,including,but not limited
to original estimate files,change order estimate files,worksheets,proposals and
agreements from and with successful subcontractors and suppliers,all project-related
correspondence,memoranda,instructions,financial documents,construction documents,
(bid/proposal)and contract documents,back-change documents,all documents and records
which involve cash,trade or volume discounts,insurance proceeds,rebates,or dividends
received,payroll and personnel records and supporting documentation for the aforesaid
documents and records.
5.FROST SCIENCE shall make available at its office at all reasonable times
the records,materials.and other evidence regarding the acquisition (bid preparation)and
performance of this Agreement,for examination,audit,or reproduction,until three (3)
years after final payment under this Agreement or for any longer period required by statute
or by other clauses of this Agreement.In addition:
a.If this Agreement is completely or partially terminated,FROST
SCIENCE shall make available records relating to the work terminated until three (3)years
after any resulting final termination settlement;and
b.FROST SCIENCE shall make available records relating to appeals
or to litigation or the settlement of claims arising under or relating to this Agreement until
such appeals,litigation,or claims are finally resolved.
6.The provisions in this section shall apply to FROST SCIENCE,its officers,
agents,employees,subcontractors and suppliers.FROST SCIENCE shall incorporate the
provisions in this section in all subcontracts and all other agreements executed by FROST
SCIENCE in connection with the performance of this Agreement.
7.Nothing in this section shall impair any independent right of CMB to
conduct audits or investigative activities.The provisions of this section arc neither intended
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nor shall they be construed to impose any liability on CMB by FROST SCIENCE or third
parties.
C .E-Verify
1.FROST SCIENCE shall comply with Section 448.095,Florida Statutes,
"Employment Eligibility"("E-Verify Statute"),as may be amended from time to time.
Pursuant to the E-Verify Statute,commencing on January 1,2021,FROST SCIENCE shall
register with and use the E-Verify system to verify the work authorization status of all
newly hired employees during the Term of the Agreement.Additionally,FROST
SCIENCE shall expressly require any subcontractor performing work or providing services
pursuant to the Agreement to likewise utilize the US.Department of Homeland Security's
E-Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the contract Term.If FROST SCIENCE enters into a contract with
an approved subcontractor,the subcontractor must provide FROST SCIENCE with an
affidavit stating that the subcontractor does not employ,contract with.or subcontract with
an unauthorized alien.FROST SCIENCE shall maintain a copy of such affidavit for the
duration of the Agreement or such other extended period as may be required under this
Agreement.
2.TERMINATION RIGHTS.
a.If Client has a good faith belief that FROST SCIENCE has
knowingly violated Section 448.09(1),Florida Statutes,Client shall terminate this
Agreement with FROST SCIENCE for cause,and City shall thereafter have or owe no
further obligation or liability to FROST SCIENCE.
b.If Client has a good faith belief that a subcontractor has knowingly
violated Section A but the FROST SCIENCE otherwise complied with such section,Client
will promptly notify FROST SCIENCE and order the FROST SCIENCE to immediately
terminate the agreement with the subcontractor.FROST SCI ENCE failure to terminate a
subcontractor shall be an event of default under this Agreement,entitling Client to
terminate the Agreement for cause.
c.A contract terminated under the foregoing Subsections (2)(a)or
(2)b)is not in breach of contract and may not be considered as such.
d.Client or FROST SCIENCE or a subcontractor may file an action
with the Circuit or County Court to challenge a termination under the foregoing
Subsections (2)a)or (2b)no later than 20 calendar days after the date on which the
contract was terminated.
c.If Client terminates the Agreement with FROST SClENCE under
the foregoing Subsection (2)a),FROST SCIENCE may not be awarded a public contract
for at least I year after the date of termination of this Agreement.
f.FROST SCIENCE is liable for any additional costs incurred by
Client as a result of the termination of this Agreement under this section.
4.07 Student Records:Notwithstanding any provision to the contrary within this
Agreement,FROST SCIENCE shall fully comply with the requirements of Section
1002.22,Florida Statutes,or any other state or federal law or regulation regarding the
confidentiality of student information and records.FROST SCIENCE agrees,for itself,its
officers,employees,agents,representatives,contractors or subcontractors,to fully
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indemnify and hold harmless CMB and its officers and employees for any violation of this
section,including,without limitation,defending CMB and its officers and employees
against any complaint,administrative or judicial proceeding,payment of any penalty
imposed upon CMB,or payment of any and all costs,damages,judgments or losses
incurred by or imposed upon CMB arising out of a breach of this covenant by FROST
SCIENCE,or an officer,employee,agent,representative.contractor,or sub-contractor of
FROST SCIENCE to the extent that FROST SCIENCE or an officer,employee,agent,
representative,contractor.or sub-contractor of FROST SCIENCE shall either intentionally
or negligently violate the provisions of this section or of Section 1002.22,Florida Statutes.
This section shall survive the termination of all performance or obligations under this
Agreement and shall be fully binding until such time as any proceeding brought on account
of this Agreement is barred by any applicable statute of limitations.
4.08 Indemnification.FROST SCIENCE agrees to indemnify and hold harmless the
City of Miami Beach and its officers,employees,agents,and contractors.from and against
any and all actions (whether at law or in equity),claims,liabilities.losses,and expenses.
including,but not limited to,attorneys'fees and costs,for personal,economic or bodily
injury,wrongful death,loss of or damage to property,which may arise or be alleged to
have arisen from the negligent acts,errors.omissions or other wrongful conduct of FROST
SCIENCE,its officers,employees.agents,contractors.or any other person or entity acting
under FROST SCIENCE's control or supervision,in connection with.related to,or as a
result of FROST SCIENCE's performance of the services pursuant to this Agreement To
that extent,FROST SCIENCE shall pay all such claims and losses and shall pay all such
costs and judgments which may issue from any lawsuit arising from such claims and losses,
and shall pay all costs and attorneys'fees expended by CMB in the defense of such claims
and losses,including appeals.FROST SCIENCE expressly understands and agrees that
any insurance protection required by this Agreement or otherwise provided by FROST
SCIENCE shall in no way limit FROST SCIENCE's responsibility to indemnify,keep and
save harmless and defend CMB or its officers.employees,agents and instrumentalities as
herein provided.
The parties agree that one percent (1%)of the total compensation to FROST SCIENCE for
performance of the Services under this Agreement is the specific consideration from CMB
to the FROST SCIENCE for FROST SCIENCE 's indemnity agreement.The provisions
of this Section and this indemnification shall survive termination or expiration of this
Agreement
4.08 Place of Performance.The Program services will take place in one of the CMB
Program Schools.
4.09 Governing Law and Venue.This Agreement shall be interpreted and construed
in accordance with and governed by the laws of the State of Florida.Any controversies or
legal problems arising out of this Agreement and any action involving the enforcement or
interpretation of any rights hereunder shall be submitted to the jurisdiction of a State court
of competent jurisdiction in Miami-Dade County,Florida.
4.10 Entirety of Agreement.This document incorporates and includes all prior
negotiations.correspondence,conversations,agreements and understandings applicable to
the matters contained herein and the parties agree that there are no commitments.
12
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agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document.Accordingly,the parties agree that no deviation from the terms
hereof shall be predicated upon any prior representations or agreements,whether oral or
written.
4.11 Preparation_of_Agreement.The parties acknowledge that they have sought and
obtained whatever competent advice and counsel as was necessary for them to form a full
and complete understanding of all rights and obligations herein and that the preparation of
this Agreement has been their joint effort.The language agreed to herein express their
mutual intent and the resulting document shall not,solely as a matter of judicial
construction,be construed more severely against one of the parties than the other.
4.12 Amendments.No modification,amendment,or alteration in the terms or
conditions contained herein shall be effective unless contained in a written document
prepared with the same or similar formality as this Agreement and executed by each party
hereto.The City Manager of the City of Miami Beach.Florida,on behalf of CMB.shall
be authorized to execute any amendment or extension of this Agreement.
4.13 Survival.All representations and warranties made herein,regarding
indemnification obligations,obligations to reimburse CMB,obligations to maintain and
allow inspection and audit of records and property,obligations to maintain the
confidentiality of records.reporting requirements.and obligations to return public funds
shall survive the termination of this Agreement.
4.14 Authority.Each person signing this Agreement on behalf of either party
individually warrants that he or she has full legal power to execute this Agreement on
behalf of the party for whom he or she is signing,and to bind and obligate such party with
respect to all provisions contained in this Agreement.
4.15NO DISCRIMINATION.In connection with the performance of the Services,
FROST SCIENCE shall not exclude from participation in,deny the benefits of,or subject
to discrimination anyone on the grounds of race,color,national origin,sex,age,disability,
religion,income or family status.
Additionally,FROST SCIENCE shall comply fully with the City of Miami Beach Human
Rights Ordinance.codified in Chapter 62 of the City Code,as may be amended from time
to ime,prohibiting discrimination in employment,housing,public accommodations,and
public services on account of actual or perceived race,color,national origin,religion,sex,
intersexuality,gender identity,sexual orientation,marital and familial status,age,
disability,ancestry,height,weight,domestic partner status.labor organization
membership,familial situation,or political affiliation.
The Parties hereto have made and executed this Agreement on the date last signed below.
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FOR THE CITY OF MIAMI BEACH:
(Corporate Seal)CITY OF MIAMI BEACH,FLORIDA:
ATTEST:1Ce alk'ii.si s.is fer
Date:9/12/2024 I 9:48 PM EDT
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTIONZtui@tu-sis.ls
14
Jay Atorey or Date
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FOR THE REPRESENTATIVES PHILLIP AND PATRICIA FROST MUSEUM
OF SCIENCE,INC.:
(Corporate Seal)THE REPRESENTATIVES OF PHILLIP AND PATRICIA
FROST MUSEUM OF SCIENCE,INC.
~
OocuSigned by:
By l)aKouts
26418E81192470Presidentand CEO
Date:9/3/2024 I 10:16 AM PDT
ATTEST-
@Ci.
t._::FEBFE99A•coF•oEDate:9/4/2024 I 12:07 PM EDT----
15
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ocus@ Evere Io:77s6sic5s 4iG-sis-i&Toi Fi3 AE51D
Attachment A
City of M iam i Beach Program
Afterschool Enrichment Program for Biscayne Beach Elementary School students and
Miami Beach Fienberg-Fisher K-8 students.
Schools
Biscayne Beach Elementary School
800 77 Street,Miami Beach
(305)868-7727
Principal Karen Belusic
Miami Beach Fienberg-Fisher K-8
1420 Washington Ave,Miami Beach
(305)531-0419
Principal Mary Murphy
FRO ST SCIE NCE Afterschool
·FROST SCIENCE Educators must attend an orientation session on the first Friday of
each semester.
·FROST SCIENCE Educators will be matched to an afterschool session depending on
their course schedules.
Educators Illness or Em ergencv
·FROST SCIENCE Educators are expected to notify FROST SCIENCE,Chief Education
Officer and corresponding school by I 0:00am on the day they will not be able to make it
to class due to illness.In case of an emergency,instructors are also expected to call
before the session.In both cases,the session will be hosted by a Frost Science alternate
educator.
FRO ST SCIE NCE PRIM ARY CONTACT
Analisa Duran
Knight Director of Science Education
Phillip and Patricia Frost Museum of Science.Inc.
1101 Biscayne Boulevard,Miami,Florida 33132
aduran@frostscience.org
Schedule
The in-person program runs in the Fall from October I,2024 to December 12,2024,and
Spring from February 4,2025 to April 17,2025.A background check of level II is required.
Tuesdays 3:15 p.m.-4:15 p.m.(Miami Beach Fienberg Fisher K-8)
Wednesdays 2:05 p.m.-3:05 p.m.(Biscayne Beach Elementary)
Thursdays 3:15 p.m.-4:15 p.m.
I6
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Program Dates
Fall 2024 Semester Dates (IO weeks)
Week 1:October 1-2
No School October 3rd
Week 2:October 8-10
Week 3:October 15-17
Week 4:October 22-24
Week 5:Oct.29-31
Week 6:November 6-7
No school November 5th
Week 7:November 12-14
Week 8:November 19-2I
No school November 25-29h
Week 9:December 3-5
Week 10:December 10-12
Spring 2025 Semester Dates (10 weeks)
Week l:February 4-6
Week 2:February 11-13
Week 3:February 18-20
Week 4:February 25-27
Week 5:March 4-6
Week 6:March 11-13
Week 7:March 18-20
No school March 24-28
Week 8:April 1-3
Week 9:April 8-10
Week l 0:April 15-17
17
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Attachment A
0 MIAMI-DADE COUNTY PUBLIC SCHOOLS
20 24 -2025 SC H O O L CA LEN D A R
E L E M E N TARY A N D SEC O N D A R Y 6
5 6 7
12 13 14
19 20 21
26 27 28
M T w T F
1 2
5 6 7 8 9
12 13 14 15 16
22 23 24 25 19 20 21 22 23
28 29 30 27 28 29 30
I•~T ..t ..,.R"1)0<1
~
c,ctt•O•y
es.her Planning Ody g£End o!Grading Period
4trictwide Professional Learning Dey a/Holiday
echar Pinning DOAy available to opt gal Holiday (12 monn)
eess Osy(12 month]vet4bte to opt
23 24 25 26 27
30
OAYS IN GRADING PERIOD
1-45
2-46
3-43
4 46
180 Days Total
F or information on employee opt days,please rofer to the back of calendar.
18
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%0/EC70 8\U0GET -CMS After School
CMB
Phillip and Patricia frost Museum of Siene,Inc.
EXPENSES
PRO NN
Staff only-hourly rate/costper Staff only-#of hours budget Variance Explanation and/or Comments
I I
Education Programs Manager $65.00 40 $2,600.00 Time for creating curriculum and overseeing program
Museum Ed $4 $6,000.00 /Time for hazalitamine I
-·-O
ucatorl •.·--····-....o
Curriculum Development Specialist $0.00 30 $1,500.00 iTime for creating curriculum
Director of Science Communication $12500 3 $375.00 Time for reviewing curriculum
Asst.Director of Education $75.00 5 $375.00 Time for program management
Subtotoi-Personnel ,$10,850.00 Fringe is included in hourly rate
MATERIALS 8 SUPPLIES [or dasroom,children,teachers,families)I I
Outreach materials I I I $1,000.00 MaterialsI
00"C0a:::,r3<D6"OD
5
D>o
(JO
J0A0'
(JOL>AiJJo)do0Tnbt
(JOotJTO)mnJ-=II)23r
::i....-Curriculum licensing
Materials administration
$900.00
$1,090.00/
Subtotal •Materials &Supplies $2,990.00
1ravel
$Staff travel to outreach $0.66 i 400 $264.00 10miles R7 @.66 per mile /4)tips,20 per semester)
Subtotol-Other Direct $264.00
INDIRECT EASE
+
Administrate /a 10)
TOAL EXPENSE
$1,410.40 10%of diet epenes id@ii€$ten6•
$15,514.40
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----------
I
RESOLUTION NO.2023-32686
RESOLUTION OF THE MAYOR ANO CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,RESCINDING RESOLUTIONS NO.2016-29660,
2018-30259,2019-31014,2020-31481,2021-31537,2022-32064,2022-32139,
2023-32632,RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT
PROGRAMS AT.MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING
ALL OF THE CITY-FUNDED PROGRAMS CREATED BY THE ABOVE
REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING
RESOLUTION,SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED
FOR EACH SCHOOL,AS SPECIFIED IN EXHIBIT A TO THE COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION;APPROVING
FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS,IN
THE TOTAL AMOUNT OF $122,525.77 FOR FY24 AND EACH YEAR
THEREATER;FURTHER,PROVIDING THAT IF ANY SCHOOL DOES NOT
UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL
PROGRAM APPROVED BY THIS RESOLUTION,THE CITY MANAGER MAY
AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR
ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL,UP TO THE
TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL;ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND WAIVING,BY 5/7"
VOTE,THE FORMAL COMPETITIVE BIDDING REQUIREMENT,IN
ACCORDANCE WITH SECTION 2-367(E)OF THE CITY CODE,AS TO THE
SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS
CONTEMPLATED UNDER THIS RESOLUTION,FINDING SUCH WAIVER TO
BE IN THE CITY'S BEST INTEREST;FURTHER,AUTHORIZING THE CITY
CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE
AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY
MANAGER AND SCHOOL SITE PRINCIPAL;AND FURTHER AUTHORIZING
THE CITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL
AGREEMENTS WiTH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A
SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S
ANNUAL BUDGET PROCESS.
WHEREAS,the City of Miami Beach through the Office of Education and Performance
Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics)
enrichment at Miami Beach Fienberg Fisher K-8 and Miami Beach Biscayne Beach Elementary;
and
WHEREAS,on December 14,2016 Resolution No.2016-29660 was passed to support a
partnership with Common Threads programming and an amount not to exceed $18,925.77;and'....
WHEREAS,on April 26,2017,the City Commission directed staff to survey members of
the community with children in a Miami Beach public school to determine what educational
enhancements were needed,and present findings to the Finance and Citywide Projects
Committee;and
WHEREAS,in May 2017,the City Administration developed and conducted an education
enhancement survey to gather input on potential enhancements,and received 374 community
responses;and
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W HE R EA S,on April 11,2018,the Mayor and City Commission adopted Resolution No.
2018-30259,approving recommendations made by the Finance and Citywide Projects Committee
("FCWPC")to implement educational enhancements and activities in the City's public schools for
the 2018-2019 school year and subsequent school years including afterschool activities at
Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center,in an amount
not to exceed $60,000;and
W H E R E A S,since the April 11,2018 City Commission meeting,the afterschool
enrichment program was expanded to Miami Beach Senior High School ("MBSHS"),without
increasing the approved funding,in the amount of $60,000;and
W H E R E A S,at the October 16,2019 the City Commission meeting,MBSHS Rock
Ensemble program was added as an afterschool enrichment program in an amount not to exceed
$10,000;and
W H E R E A S,on October 16,2019 the City Mayor and Commission passed Resolution No.
2019-31014 to amend Resolution No.2018-30259 expanding the scope of afterschool activities
currently funded by the City,in the annual amount of $60,000,to include Miami Beach Senior
High school as a participating school.
W HE R EA S;on November 18,2020 Resolution No.2020-31481 was passed to amend
Resolution No.2019-31014 and Resolution No.2018-30259,in order to expand the scope of
afterschool activities currently funded by the City,in the annual amount of $60,000,to include
Speech and Debate at Miami Beach Senior High School,in an additional amount not to exceed
$3,600.00 per year;and
W H E R EA S;on January 13,2021,Resolution No.2021-31537 was passed to authorize
the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble
enrichment program,to be utilized by the City of Miami Beach's afterschool enrichment Rock
Ensemble program at Miami Beach Senior High School,and appropriate said donations to the
City's Education Compact Fund for use exclusively to support the City's Rock Ensemble
afterschool enrichment program;and •••
W H E R E A S;on March 9,2023 Resolution No.2022-32064 was passed and adopted to
provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program,
through a grant to Young Musicians Unite,Inc.for the 2021-22 school year,in an amount not to
exceed $30,000;and authorized the City Manager and City Clerk to execute a grant agreementforthe2021-22 school year,retroactive to the beginning of the school year (August 23,2021 );
and further authorized funding for subsequent school years,in an amount not to exceed $30,000
per fiscal year,subject to funding approval during the City's annual budgetary process;and
W HE R E A S;on May 4,2023 Resolution No.2022-32139 amend Resolution No.2021-
31537,which authorized the City to accept donations in support of the City of Miami Beach's
afterschool enrichment Rock Ensemble program At Miami Beach Senior High School (the
"Program");said amendment approving and authorizing Young Musicians Unite,Inc.to accept
donations in support of the Program (in lieu of the City accepting such donations),provided that
all donations made to the Program shall be dedicated for the exclusive use and benefit of the
Program,per the terms of the agreement between the Young Musicians Unite,Inc.and the City;
and''
2
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WHEREAS,on June 28,2023 the City Commission approved Resolution No.2023-32632,
a grant in the total amount of $10,000 to the Winsome Bolt Art Program,as part of the Sunflower
Society,to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school
year and allocated a $10,000 grant for art education programming at Miami Beach Fienberg
Fisher K-8 as part of the City's budget process annually;and•...·,
WHEREAS,the unique needs of each participating school make it challenging,if not
impossible,for anyone other than the City's Chief Education Officer,in collaboration with each
appropriate school site principal,to identify the appropriate service provider for each school;and......'
.WHEREAS,each afterschool enrichment class is fundamental in encouraging critical
thinking,sparking creativity,and setting the foundation for a career in growing fields and ensuring
Miami Beach educational enrichment programming is accessible;and,
WHEREAS,as student bodies change,so do the interests of those student bodies,
making it challenging to guarantee the annual use of funds identified for specific programs at
specific schools.''
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,that the Mayor and City
Commission approve the rescinding Resolutions No.2016-29660,2018-30259,2019-31014,
2020-31481,2021-31537,2022-32064,2022-32139,2023-32632 relating to the City's free
afterschool enrichment programs at Miami Beach public schools and consolidating all of the City-
funded programs created by the above-referenced resolutions within this single authorizing
resolution,subject to the funding allocations authorized for each school,as specified in Exhibit A
to the Commission Memorandum accompanying this Resolution;approve funding for the above
referenced after school programs,in the total amount of $122,525.77 for FY24 and each year
thereafter;'further,provide that if any school does not utilize its entire allocation of funds for an
afterschool program approved by this Resolution,the City Manager may authorize any unspent
funds for that school to be used for another afterschool program at such school,up to the total
amount allocated for that school;accept the recommendation of the City Manager and waive,by
5/7"vote,the formal competitive bidding requirement,in accordance with Section 2-367(e)of the
City Code,as to the selection of all future afterschool service providers contemplated under this
Resolution,finding such waiver to be in the City's best interest;further,authorize the City Clerk
and City Manager to execute all applicable agreements with service providers selected by the
City Manager and school site principal;and further authorize the City Clerk and City Manager to
execute annual agreements with the service providers described in Exhibit A subject to an annual
allocation of funds during the City's annual budget process.
PASSED a_nd ADOPTED this J(,day of Ji,~-~2023.
·a/dt JUL,2 8 2023 Dan Gelber,Mayor
3
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
'±IeoCityAttorneyrDate
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Resolutions-c7 ]
MIAMI BEACH
COMMISSION MEMORANDUM
TO :
FRO M :
DATE:
Hono ra ble Mayor and Mem bers of the City Commission
Alina T.Hudak,City M ana ger
July 26,2023
SUBJECT:A RESO LUTIO N O F THE MAYO R AND CITY CO M MISSIO N OF THE CITY
O F MIAMI BEACH,FLO RIDA,RESCINDING RESO LUTIO NS NO .2016-
29660,2018-30259,2019-31014,2020-3148 1,2021-31537,2022-3 2064,2022-
32139,2023-32632,RELATING TO THE CITY'S FREE AFTERSCHO O L
ENRIC HMENT PRO G RAMS AT M IAMI BEACH PUBLI C SCHO O LS AND
CO NSO LI DATING ALL O F THE CITY-FUNDED PRO G RAMS CREATED BY
THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE
AUTHORIZING RESOLUTION,SUBJECT TO THE FUNDING
ALLOCATIONS AUTHORIZED FOR EACH SCHOOL,AS SPECIFIED IN
EXHIBIT A TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION;APPROVING FUNDING FOR THE ABOVE REFERENCED
AFTER SCHOOL PROGRAMS,IN THE TOTAL AMOUNT OF $122,525.77
FOR FY 24 AND EACH YEAR THEREAFTER;FURTHER,PROV!DI NG
THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF
FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS
RESOLUTION,THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT
FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER
AFTERSCHOOL PROGRAM AT SUCH SCHOOL,UP TO THE TOTAL
AMOUNT ALLOCATED FOR THAT SCHOOL;ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND WAIVING,BY 517TH
VOTE,THE FORMAL COMPETITIVE BIDDING REQUIREMENT,IN
ACCORDANCE WITH SECTION 2-367(E)OF THE CITY CODE,AS TO THE
SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS
CONTEMPLATED UNDER THIS RESOLUTION,FINDING SUCH WAIVER
TO BE IN THE CITY'S BEST INTEREST;FURTHER.AUTHORIZING THE
CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE
AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY
MANAGER AND SCHOOL SITE PRINCIPAL;AND FURTHER
AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE
ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED
IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS
DURING THE CITY'S ANNUAL BUDGET PROCESS.
Page 466 of 1588
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RE COMMENDATION
The Administration recommends that the Mayor and the City Commission authorize the City
to execute annual agreements with service providers as described in Appendix A,subject to
an annual allocation of funds during the City's annual budget process.
BACKGROUND/HISTORY
As part of an ongoing effort to enrich the lives of youth in the community,the City of Miami
Beach has launched a free Miami Beach After-School Enrichment Program (ASEP)to three
Miami Beach schools in hopes of improving student self-esteem,providing a positive
environment for kids and inspiring children to build their natural curiosity through hands-on
learning.
The unique needs of each participating school make it challenging to preselect providers
without ongoing collaboration between the City's Chief Education Officer and each
appropriate school site principal annually.Each afterschool enrichment class is fundamental
in encouraging critical thinking,sparking creativity,setting the foundation for a career in
growing fields,and ensuring Miami Beach educational enrichment programming is accessible.
In January 2008,the City of Miami Beach entered into an Education Compact with Miami-
Dade County Public Schools to enhance learning opportunities for youth.The Compact
reflects the desire of the Miami Beach community to support excellence in the City's public
schools and currently addresses and supports the following priority areas:Teacher
Recruitment/Retention;Communication;Parental Involvement/Family Support;Youth and
Community Engagement;Health and Well-Being;Student Achievement;Safety;and
Technology.
On April 15,2015,the Mayor and the City Commission adopted Resolution No.2015-28997,
which directed the Administration to expand the Compact to address the following areas:
Ear1 y Leaming;Extracurricular/Choice Offerings;and Afterschool Programming.
On December 14,2016,the Mayor and the City Commission adopted Resolution No.2016-
29660 to support a partnership with Common Threads programming in an amount not to
exceed$18,925.77.Common Threads offers youth and families hands-on cooking programs
and nutrition education.
On April 11,2018,the Mayor and City Commission adopted Resolution No.2018-30259,
approving recommendations made by the Finance and Citywide Projects Committee ("
FCWPC")to implement educational enhancements and activities in the City's public schools
for the 2018-2019 school year and subsequent school years including afterschool activities at
Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K8 Center,in an
amount not to exceed $60,000.
On October 16,2019 the Mayor and Commission passed Resolution No.2019-31014 to
amend Resolution No.2018-30259 expanding the scope of afterschool activities currently
funded by the City,in the annual amount of $60,000,to include Miami Beach Senior High
school as a participating school to support the Miami Beach Senior High School Rock
Ensemble in an amount not to exceed $1 O ,000.
On November 18,2020 Resolution No.2020-31481 was passed to amend Resolution No.
Page 467 of 1588
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2019-31014 and Resolution No.2018-30259,in order to expand the scope of afterschool
activities currently funded by the City,in the annual amount of $60,000,to include Speech and
Debate at Miami Beach Senior High School,in an additional amount not to exceed $3,600.00
per year.
On January 13,2021,Resolution No.2021-31537 was passed to authorize the City to accept
donations to support the City of Miami Beach afterschool Rock Ensemble enrichment
program,to be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble
program at Miami Beach Senior High School,and appropriate the said donations to the City's
Education Compact Fund for use exclusively to support the City's Rock Ensemble
afterschool enrichment program.
On:March 9,2023 Resolution No.2022-32064 was passed and adopted to provide funding
for the Miami Beach Senior High School Rock Ensemble afterschool program,through a
grant to Young Musicians Unite,Inc.for the 2021-22 school year,in an amount not to exceed
$30,000;and authorize the City Manager and City Clerk to execute a grant agreement for the
2021-22 school year,retroactive to the beginning of the school year (August 23,2021 );and
further authorize funding for subsequent school years,in an amount not to exceed $30,000
per fiscal year,subject to funding approval during the City's annual budgetary process.
At the June 28,2023,City Commission meeting the City Commission approved Resolution
No.2023-32632,a grant in the total amount of $10,000 to the Winsome Bolt Art Program,as
part of the Sunflower Society,to provide art education at Miami Beach Fienberg Fisher K-8
during the 2023-24 school year and allocate a $10,000 grant for art education programming at
Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually.
ANALYSIS
The Afterschool program continues to expand and provide enrichment to Miami Beach youth.
By engaging students around the subjects of Science,Technology,Engineering,Art,and
Math,the Afterschool program aims to spark an interest and life-long appreciation of the arts
and sciences in children from an early age.
As student bodies change,so do the interests of those student bodies,making it challenging
to guarantee the annual Lise of funds identified for specific programs at specific schools.
SUPPORTING S U RV EY DATA
49%of residents indicated satisfied or very satisfied with public schools in Miami Beach
FINANCIAL INFORMATION
Funding approved in prior resolutions.No new funding requested.See Appendix A.
Applicable Area
Not Applicable
ls this a "Residents Right
to Know"item,pursu ant to
City Code Section 2-142
No
Does this item utilize G.O.
Bond Funds?
No
Page 468 of 1588
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Strategic Connection
Prosperity -Be known for (K-12)educational excellence.
Legislative Tracking
Education and Performance Initiatives
ATTACHMENTS:
Description
Cl Resolution
o Appendix A-Afterschool Reso Tracker Chart
Page 469 of 1588
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EX HIBIT A
Reso No.Tile Amount ($)Servi ce Prov ider
2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,$18,925.77 Common Threads
ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS
+COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS,A NATIONAL NON-PROFIT
ORGANIZATION,WHICH TEACHES CHILDREN,FAMILIES,AND TEACHERS TO COOK FOR A HEAL
THIER LIFE;APPROVING A PARTNERSHIP WITH COMMON THREADS;REFERRING THIS MATTER
TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A
[PARTNERSHIP WITH COMMON THREADS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS,AFTER FUNDING APPROVAL,
IN AN AMOUNT NOT TO EXCEED $18,925.77.
2018-30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,$60,000 Selected Annually for Biscayne
ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMlffiE Beach Elementary and Miami
TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMENTS IN THE CITY'S PUBLIC Beach Fienberg Fisher K-8
SCHOOS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS,SUBJECT TO
APPROVAL OF A BUDGET-AMENDMENT FOR FY 2017-2018 AND FUNDING APPROVAL IN EACH
SUBSEQUENT FISCAL YEAR DURING THE CITY'S BUDGETARY PROCESS:(I)AFTERSCHOOL
ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERG/FISHER K-8 CENTER,IN AN
AMOUNT NOT TO EXCEED $60,000;(II)READING TUTORS FOR STUDENTS WHO ATTEND SOUTH
POINTE ELEMENTARY SCHOOL,NORTH BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY
SCHOOL,FIENBERG/FISHER K-8 CENTER,ANO NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT
TO EXCEED $50,000;(111)MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE
SCHOOL AND MIAMI 8EACH SENIOR HIGH SCHOOL,IN AN AMOUNT NOT TO EXCEED $20,000;
(IV)MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL,NORTH
8EACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY SCHOOL,FIENBERG/FISHER K-8 CENTER,
AND NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT TO EXCEED $60,000;AND (VJ COLLEGE
PREPARATION PROGRAM AND MATERIALS FOR 500 MIAMI BEACH SENIOR HIGH SCHOOL
STUDENTS,IN AN AMOUNT NOT TO EXCEED $12,500;FURTHER,AUTHORIZING THE CITY \MANAGER AND CITY CLERK TO EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS;FURTHER,AUTHORIZING
THE REDUCTION IN FUNDING,TO AN AMOUNT NOT TO EXCEED $35,000,OF THE VOLUNTARY
PREKINDERGARDEN (VPK)PROGRAM FOR THE 2018-2019 SCHOOL YEAR;AND FURTHER
AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENT WITH
THE SCHOOL BOARD OF MIAMI-DADE COUNTY,FLORIDA FOR THE VPK PROGRAM,AS
APPLICABLE.
2019-31014 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI EACH,N/A Selected Annually
FLORIDA,AMENDING RESOLUTION NO.2018-30259 EXPANDING THE SCOPE OF AFTERSCHOOL
ACTIVITIES CURRENTLY FUNDED Y THE CITY,IN THE ANNUAL AMOUNT OF $60,000,TO
INCLUDE MIAMI BEACH SENIOR HIGH SCHOOL AS A PARTICIPATING SCHOOL
2020-31481 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,$3,600 Selected Annually for Miami
FLORIDA,AMENDING RESOLUTION NO.2019-31014 AND RESOLUTION NO.2018-30259,IN Beach Sr.High
ORDER TO EXPAND THE SCOPE;OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY,
IN THE ANNUAL AMOUNT OF $60,000,TO INCLUDE SPEECH AND DEBATE AT MIAMI BEACH
SENIOR HIGH SCHOOL,IN AN ADDITIONAL AMOUNT NOT TO EXCEED $3,600 PER YEAR.
2021-31537 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,N/A Submitted Annually by Young
FLORIDA,APPROVING AND AUTHORIZING THE CITY TO ACCEPT DONATIONS TO SUPPORT THE Musicians Unite
CITY OF MIAMI BEACH AFTERSCHOOL ROCK ENSEMBLE ENRICHMENT ROGRAM,TO BE UTILIZED
BY THE CITY OF MIAM!BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT
MIAMI BEACH SENIOR HIGH SCHOOL,AND APPROPRIATE THE SAID DONATIONS TO THE CITY'S
EDUCATION COMPACT FUND FOR USE EXCLUSIVELY TO SUPPORT THE CITY'S ROCK ENSEMBLE
AFTERSCHOOL ENRICHMENT PROGRAM.
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EXHIBIT A
Re so No.Title Am ount ($)Servi ce Provi der
2022-32064 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,$30,000 Young Musicians Unite,Inc.
FLORIDA,ACCEPTING THE RECOMMENDATION OF THE FINANCEAND ECONOMIC RESILIENCY
COMMITTEE TO PROVIDE FUNDING FOR THE MIAMI BEACH SENIOR HIGH SCHOOL ROCK
ENSEMBLE AFTERSCHOOL PROGRAM,THROUGH A GRANT TO YOUNG MUSICIANS UNITE,INC
FOR THE 2021-22 SCHOOL YEAR,IN AN AMOUNT NOT TO EXCEED $30,00 0;AND AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH YOUNG
MUSICIANS UNITE,INC,RETROACTIVE TO THE BEGINNING OF THE 2021-2022 SCHOOL YEAR
(AUGUST 23,2021);AND FURTHER AUTHORIZING FUNDING FOR SUBSEQUENT SCHOOL YEARS,
IN AN AMOUNT NOT TO EXCEED $30,000 PER FISCAL YEAR,SUBJECT TO FUNDING APPROVAL
{DURING THE CITY'S ANNUAL BUDGETARY PROCESS.
2022 -3213 9 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,N/A Submitted Annually by Young
FLORIDA,AMENDING RESOLUTION NO.2021-31537,WHICH AUTHORIZED THE CITY TO ACCEPT Musicians Unite,Inc
DONATIONS IN SUPPORT OF THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK
ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOO(THE "PROGRAM");SAID
AMENDMENT APPROVING AND AUTHORIZING YOUNG MUSICIANS UNITE,INC.TO ACCEPT
DONATIONS IN SUPPORT OF THE PROGRAM (IN LIEU OF THE CITY ACCEPTING SUCH
DONATIONS),PROVIDED THAT ALL DONATIONS MADE TO THE ROGRAM SHALL BE DEDICATED
FOR THE EXCLUSIVE USE ANO BENEFIT OF THE PROGRAM,PER THE TERMS OF THE AGREEMENT
BETWEEN THE YOUNG MUSICIANS UNITE,INC.AND THE CITY.
2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI!BEACH,FLORIDA,$10,000 Selected Annually
ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY
COMMITTEE,MADE AT ITS MAY 24,2023 MEETING,AND APPROVING A GRANT IN THE TOTAL
AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM,AS PART OF THE SUNFLOWER
SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE
2023-24 SCHOOL YEAR;AUTHORIZING THE CITY CLERK AND CITY MANAGER .TO EXECUTE THE
CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING;AND DIRECTING
THE ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION PROGRAMMING
AT MIAMI BEACH FIENBERG FISHER K-8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY.
Tota l Funds for Atterschool Pro gram ming:/$122,525.77]
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NONGOVERNMENTAL ENTITY
HUMAN TRA FFICKING AFFIDAVIT
Section 787.06(13),Florida Statutes
I,the undersigned,am an officer or representative of [COMPANY NAME](the "Company")and
attest that the Company does not use coercion for labor or services as defined in section 787.06,
Florida Statutes.Under penalty of perjury,I hereby declare and affirm that the above stated facts
are true and correct.
[COMPANY NAME]
,..-,72-
en.i.c£,e K.es
Print Title:__oO
sTATE or Florid4
COUNTY OF Blasi -le
The foregoing instrument was sworn to and subscribed before me by means of.physical
presence or Donline notarization,this 22"a4y of «4st_.2024,by
4&9 r4 Tors .as COO or[OMPANY NAME).aSo\.corporation,who is [personally known to me]or produced
as id=incation.--------------
[AFFIX NOTARY SEAL]
Notary Public Signature
Print Notary Name.ks,Ch,hla
My commission expires:_«.7,2026
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M IA M I BEACH -
t Contract/Document Routing Form.
FROST Museum of Science
l c:~FROST AFTERSCHOOL 2024-25
EDUCATION PERFORMANCE INIT.
"!1E7"T T2:Fl n.Irr""".',le .
DR.LESLIE ROSENFELD ~/)JASON GREEM E M,as Zr»».~
194824C4930744F )4go+a ""l»w 'o El 'I d ,I[.0
Type 1-Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation.
Type 2-Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement (ICA)Type 6 -Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type S-Grant agreements with the City as the granter X Other:
This agreement allows FROST Museum of Science to provide free STEM afterschool programming to students at Biscayne
Beach Elementary and Fienberg-Fisher K8 for the 2024-25 school year.Afterschool programming for 2024-25 will also be
provided by Moonlighters Inc.,Florida International University,and Young Musicians Unite.In 2008,the City of Miami Beach
entered into an Education Compact with Miami-Dade County Public Schools to enhance learning opportunities for youth.
Res0 2018-30259 approved afterschool activities at these schools including subsequent school years in an amount not to
exceed $60,000.In July of 2023 the Mayor and Commission signed Reso 2023-32686 which consolidated all Afterschool
Enrichment Resolutions,approving funding for $122,525.77 for Fiscal Year 2024 and each year thereafter with the
authorization of the City Manager and City Clerk to execute any and all required agreements to implement the educational
enhancements.
@,_IL
October 1,2024-June 5,2025
Grant Funded:Yes
I7Hy EH77I%
1 $15,514.40
Other:
-.LEI.IL.J
1.For contracts longer than five years,contact the Procurement Department.porting explanation needed.
3.Budget approval indicates approval for current fiscal year only.Future years are subject to City Commission approval of
annual adopted operating budget.
"E"LTE 2
[City Commission Approved:I I Yes I I No I Resolution No.:I CC Agenda Item No.:I CC Meeting Date:
]2023-32686 [c7 [7/26/2023
If no,explain why CC approval is not required:
egal Form Approved:I X I Yes I I No I If no,explain below why form approval is not necessary:
Procurement:NA Grants:NA
Budget:Tameka Otto-
Stewart
Risk Management:Marc
Chevalier
Human Resources:
Information Technology:
Fleet &Facilities:
Other:
NA
NA
NA
Docusign Envelope ID:AC876461-1844-4773-8BF5-3@2/g@?50424
RESO NO.2023-32686
-------------------------------------------~---------
Custom er Contact
City Of Miami Beach Phone:(305)673-7405 Koren Illa Phone:305.673.7000 ext.26975
1700 Convention Center Em ail:payables@miamibeachfl.gov
Drive Korenllla@miamibeachfl.gov
Miami Beach,FL3313 9
Organization
Date of program
City Of Miami Beach
2024-2025
Order ID:2525177
Opened:1/16/2025 11:19:20
PO #(if applicable):20250424 -00
------------------
Order Details
Codea Description
City of Miam i Beach Afterschool 2024-2025
Quantity Unit Price Total
Order Total $7,757.20
Payments Received $0.00
Remainder due $7,757.20
@
A purchase order has been received on 1/16/25 fo r $15,514.40.A total balance of $7,757.20 is due.Thank you~
choosing Frost Science!
Form s of payment:
Acceptable forms of payment are check,money order,Purchase Orders (MDCPS ONLY),or credit card (Visa,American
Express,MasterCard and Discover).
To pay with a credit card please request a credit card authorization.
Please make checks or money orders payable to the Phillip and Patricia Frost Museum of Science,Inc.and mail to:
Phillip and Patricia Frost Museum of Science
Attention:Finance Department (Please make sure your invoice number is visible)
1101 Biscayne Blvd.
Miami,Fl.33132
D ocusign Envelope ID :AC 876461-18A44-4 773-8BF5-B28027F33E57
MIAMI BEACH Purchase Order
Bill To
999999
C ity of M iam i Beach
Fina nce -A ccounts Payable
17 00 C onvention C enter Drive
M iam i Beach FL,33139
P ho ne :305-673-7405
H O U R S
M onday -Friday
8:30 a.m .-5.00 p.m .
payables@ m iam ibeachfl.gov
Fiscal Year 2025
Purchase O rder #
Page:1 of 1
20250424 -00
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Delivery must be made within doors of specified destination.
Vendor
15 4 1
M U S E U M O F SC IE N C E IN C
FR O S T SC IE N C E
110 1 B IS C A Y N E BLV D
MIAMI,FL 33132
P ho ne :305-434-9564
E m a il:IN V O IC ES@ F R O STSC IEN C E.O R G
Ship To
033200
ED U C A TION AND PERFORMANC E INIT
1700 CO NV ENTIO N CENTER DRIVE
1S T FLOO R
MIAMI BEACH,FL 33139
Em ail:LESLI EROSENFELD@ MIAMIBEACHFL.GOV
Phone:305-673-7020
DEPARTMENT/LOCATION CONTRACT#REQUESTED BY
ED U C A TIO N &PER F O R M A N C E IN IT
ORIGINAL DATE ORDERED FREIGHT METHOD/TERMS REQUISITION NUMBER
10/14/2024
C M B FR O ST A FTER SC H O O L 2024.2 5
ED U C ATIO N A L/T R A IN IN G SE R V IC ES
C M B FR O ST AFT ER SC H O O L 2024.25
177 -6881-000343-12-400-592-00 -00-00-
177 -6881-000343-12-400-592-00-00-00-
FO B Destination
NOTES
$15,514.4 0
$15,514.4 0
1.0 EA CH
250701
I
$15,514.40 $15,514.40
This purchase order is issued by the requesting department in accordance by
the delegated authority established pursuant to Procedure P.O.16.02 Total Ext.Price $15,514.40
Intern al Copy
Purchase Order Total $15,514.40