Agmt w/ CHI-ADA Corporation
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Miami Beach
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AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND
CHI--ADA CORPORATION, INC.
FORCI1YWIOE JANitORIAL SERVICES
PURSUANT TO BID # 34-02/03
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OA:Accreditation Achievement Award
CITY CLERK
CITYWIDE JANITORIAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND CHI-ADA CORPORATION, INC.
PURSUANT TO BID NO. 34-02/03
THIS AGREEMENT made and entered into this _st day of , 2004, by
and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as City),
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139,
and CHI-ADA CORPORATION, INC. (hereinafter referred to as Contractor), whose
address is 135 NW 163 Street, Miami, Florida 33169.
SECTION 1
DEFINITIONS
Agreement:
This Agreement between the City and Contractor.
Bid:
Bid No. 34-02/03 for Citywide Janitorial Services and Contractor's bid
in response thereto.
City Manager:
The Chief Administrative Officer of the City.
Contractor:
For the purposes of this Agreement, Contractor shall be deemed to be
an independent contractor, and not an agent or employee of the City.
Services:
All services, work and actions by the Contractor performed pursuant
to or undertaken under this Agreement, as described in Section 2 and
Exhibit "A" of this Agreement.
Compensation:
Amount paid to the Contractor to cover the costs of the Services.
Risk Manager:
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139, telephone number
(305) 673-7000, Ext. 6435, and fax number (305) 673-7023.
1
SECTION 2
SCOPE OF WORK
The scope of work and the locations that janitorial services are to be performed by
Contractor is set forth in Exhibit "A," entitled "Scope of Services". (also referred to as
Services or Janitorial Services)
SECTION 3
COMPENSATION
3.1 FEE
Contractor shall be compensated for the Services to be provided herein, pursuant
to the total monthly bid amount per location upon acceptance by the City for Janitorial
Services set forth in Exhibit "A".
3.2 INVOICING
Contractor shall submit an invoice, which includes the purchase order number
and a detailed description of the Services or portion there of provided.
3.3 METHOD OF PAYMENT
Payments shall be made for Services satisfactorily performed, as reasonably
determined by the City, within thirty (30) days of the date of invoice, in a manner
satisfactory to and as approved and received by, the City. Contractor shall mail all
invoices to:
City of Miami Beach
Accounts Payable
1700 Convention Center Drive
3rd Floor
Miami, Florida 33139
with a copy to:
City of Miami Beach
Public Works Department
1700 Convention Center Drive
4th Floor
Miami Beach, Florida 33139
2
SECTION 4
GENERAL PROVISIONS
4.1 (INTENTIONALLY OMITTED)
4.2 PUBLIC ENTITY CRIMES
A State of Florida Form PUR 7068, Sworn Statement under Section
287.133(3)(a) Florida Statute on Public Entity Crimes shall be filed with the City's
Procurement Division, prior to commencement of the Services herein.
4.3 DURATION AND EXTENT OF AGREEMENT
The initial term of this Agreement shall commence after the last date execution of
this Agreement by the parties here to, and upon subsequent issuance date ofthe Notice
to Proceed, and shall run for a two-year period. This Agreement may be renewed for
four (4) additional one year terms, at the City's sole discretion upon written notice to
Contractor; said notice to be provided within thirty (30) days ofthe expiration of the initial
term, or of a subsequent renewal, as the case may be.
The Bid prices will remain in effect for a twenty-four (24) month period following
the issuance of the City's Notice to Proceed, at which time they will be reconsidered for
adjustment prior to renewal of the applicable renewal term following such 24 month
period, as follows;
Change shall not be more than the percentage increase or decrease in the
Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the
anniversary date of the Agreement.
4.4 TIME OF COMPLETION
The Services to be rendered by the Contractor shall be commenced upon receipt
of a written Notice to Proceed from the City subsequent to the execution of the
Agreement, and Contractor shall adhere to the schedule as referenced by Exhibit "A"
hereto.
A reasonable extension of time may be granted, in the City's sole discretion, in
the event the work of the Contractor is delayed or prevented by the City of by any
circumstances beyond the reasonable control of the Contractor, including weather
conditions or acts of God render performance of the Contractor's duties impracticable.
3
4.5 INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City of Miami Beach and
its officers, employees and agents, from and against any and all actions, claims,
liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for
personal, economic or bodily injury, wrongful death, loss of or damage to property, at
law or in equity, which may arise or be alleged to have arisen from the negligent acts,
errors, omissions or other wrongful conduct of the Contractor, its employees, agents,
sub-Contractors, or any other person or entity acting under Contractor's control, in
connection with the Contractor's performance of the Services pursuant to this
Agreement; and to that extent, the Contractor shall pay all such claims and losses and
shall pay all such costs and judgments which may issue from any lawsuit arising from
such claims and losses, and shall pay all costs and attorneys' fees expended by the City
in the defense of such claims and losses, including appeals. The parties agree that one
percent (1 %) of the total compensation to the Contractor for performance of the
Services under this Agreement is the specific consideration from the City to the
Contractor for the Contractor's Indemnity Agreement. This subsection 4.5 shall survive
the expiration and/or termination of this Agreement.
The Contractor's obligation under this Subsection shall not include the obligation
to indemnify the City of Miami Beach and its officers, employees and agents, from and
against any actions or claims which arise or are alleged to have arisen from negligent
acts or omissions or other wrongful conduct of the City and its officers, employees and
agents. The parties each agree to give the other party prompt notice of any claim
coming to its knowledge that in any way directly or indirectly affects the other party.
4.6 TERMINATION. SUSPENSION AND SANCTIONS
4.6.1 Termination for Cause
If the Contractor shall fail to fulfill in a timely manner, or otherwise violate
any of the covenants, agreements, or stipulations material to this Agreement, the City
shall thereupon have the right to terminate the Services then remaining to be
performed. Prior to exercising its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of this Agreement and shall grant
Contractor seven (7) days to cure such default. If such default remains uncured after
seven (7) days, the City, upon three (3) days' notice to Contractor, may terminate this
Agreement and the City shall be fully discharged from any and all liabilities, duties and
terms arising out of/or by virtue of this Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability
to the City for damages sustained by the City by any breach of the Agreement by the
Contractor. The City, at its sole option and discretion, shall additionally be entitled to
bring any and all legal/equitable actions that it deems to be in its best interest in order
to enforce the City's right and remedies against the defaulting party.
4
The City shall be entitled to recover all costs of such actions, including
reasonable attorneys' fees. To the extent allowed by law, the defaulting party waives
its right to jury trial and its right to bring permissive counter claims against the City in
any such action.
4.6.2 Termination for Convenience of City
THE CITY MAY ALSO, FOR ITS CONVENIENCE AND WITHOUT
CAUSE, TERMINATE THE SERVICES THEN REMAINING TO BE PERFORMED AT
ANY TIME DURING THE TERM HEREOF BY GIVING WRITTEN NOTICE TO
CONTRACTOR OF SUCH TERMINATION, WHICH SHAll BECOME EFFECTIVE
FORTY-FIVE (45) DAYS FOllOWING RECEIPT BY THE CONTRACTOR OF THE
WRITTEN TERMINATION NOTICE. IF THE AGREEMENT IS TERMINATED BY THE
CITY AS PROVIDED IN THIS SUBSECTION, CONTRACTOR SHAll BE PAID FOR
ANY SERVICES SATISFACTORilY PERFORMED, AS DETERMINED BY THE CITY
AT ITS SOLE DISCRETION, UP TO THE DATE OF TERMINATION.
4.6.3 Termination for Insolvency
The City also reseNes the right to terminate the remaining SeNices to be
performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes an assignment for the benefit of creditors. In such event, the
right and obligations for the parties shall be the same as provided for in Section 4.6.2.
4.6.4 Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Contractor's noncompliance with the nondiscrimination
provisions of this Agreement, the City shall impose such sanctions as the City or the
State of Florida may determine to be appropriate, including but not limited to,
withholding of payments to the Contractor under the Agreement until the Contractor
complies and/or cancellation, termination or suspension of the SeNices. In the event
the City cancels or terminates the SeNices pursuant to this Subsection the rights and
obligations of the parties shall be the same as provided in Section 4.6.2.
4.7 CHANGES AND ADDITIONS
Changes and additions to the Agreement shall be directed by a written
amendment signed by the duly authorized representatives of the City and Contractor. No
alteration, change, or modification of the terms of this Agreement shall be valid unless
amended in writing, signed by both parties hereto, and approved by the City.
5
4.8 AUDIT AND INSPECTIONS
At any time during normal business hours and as often as the City may
deem necessary, Contractor shall make available to the City and/or such
representatives as the City may deem to act on its behalf, to audit, examine and
make audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment and other data relating to all matters covered by this
Agreement. Contractor shall maintain any and all records necessary to document
compliance with the provisions of this Agreement.
4.9 ACCESS TO RECORDS
Contractor agrees to allow access during normal business hours to all
financial records to the City and/or such authorized representatives as it may deem to
act on its behalf, and agrees to provide such assistance as may be necessary to
facilitate financial audit by the City or its representatives when deemed necessary to
insure compliance with applicable accounting and financial standards. Contractor
shall allow access during normal business hours to all other records, forms, files, and
documents which have been generated in performance of this Agreement, to those
personnel as may be designated by the City.
4.10 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Contractor shall not subcontract, assign, or transfer any work under
this Agreement without the prior written consent of the City.
4.11 SUB-CONTRACTORS
The Contractor shall be liable for the Contractor's services,
responsibilities and liabilities under this Agreement and the services, responsibilities
and liabilities of sub-contractors, employees, agents, or any other person or entity
acting under the direction or control of the Contractor. When the term "Contractor" is
otherwise used in this Agreement, it shall be deemed to include any sub-contractors
and any other person or entity acting under the direction or control of Contractor. All
sub-contractors must be approved of in writing prior to their engagement by
Contractor.
4.12 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Contractor
shall not discriminate against any employee or applicant for employment because of
race, color, religion, ancestry, sex, age, and national origin, place of birth, marital
status, physical handicap, or sexual orientation. The Contractor shall take affirmative
action to ensure that applicants are employed and that employees are treated during
their employment without regard to their race, color, religion, ancestry, sex, age,
national origin, place of birth, marital status, disability, or sexual orientation.
6
Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation; and selection for training,
including apprenticeship.
4.13 CONFLICT OF INTEREST
The Contractor agrees to adhere to and be governed by the Metropolitan
Miami-Dade County Conflict of Interest Ordinance, as amended; and by the City of
Miami Beach Charter and Code, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirectly which should conflict in any manner or degree
with the performance of the Services. The Contractor further covenants that in the
performance of this Agreement, no person having any such interest shall knowingly
be employed by the Contractor. No member of or delegate to the Congress of the
United States shall be admitted to any share or part of this Agreement or to any
benefits arising therefrom.
4.14 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all
information, design specifications, processes, data and findings, shall be made
available to the City for public use.
No reports, other documents, articles or devices produced in whole or in
part under this Agreement shall be the subject of any application for copyright or
patent by or on behalf of the Contractor or its employees or subcontractors.
4.15 NOTICES
All notices and communications in writing required or permitted
hereunder may be delivered personally to the representatives of the Contractor and
the City listed below or may be mailed by registered mail, postage prepaid (or
airmailed if addressed to an address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications
shall be addressed as follows:
TO CONTRACTOR:
Chi-Ada Corporation, Inc.
Attn: Bart Okoro
135 NW 163 Street
Miami, Florida 33169
7
TO CITY:
City of Miami Beach
Attn: Robert Parcher/City Clerk
1700 Convention Center Drive
Miami Beach, Florida 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch,
on the day following the date mailed; and if mailed to an address outside the city of
dispatch on the seventh day following the date mailed.
4.16 LITIGATION JURISDICTIONNENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if
legal action is necessary by either party with respect to the enforcement of any or all of
the terms or conditions herein, exclusive venue for the enforcement of same shall lie in
Miami-Dade County, Florida.
4.17 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and
understanding between the parties hereto, and there are no other agreements and
understandings, oral or written with reference to the subject matter hereof that are not
merged herein and superceded hereby. The Services and the Bid are hereby
incorporated by reference into this Agreement.
4.18 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place
a limit on the City's liability for any cause of action for money damages due to an
alleged breach by the City of this Agreement, so that its liability for any such breach
never exceeds the sum of $1,000. Contractor hereby expresses its willingness to enter
into this Agreement with Contractor's recovery from the City for any damage action for
breach of contract to be limited to a maximum amount of $1,000.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Contractor hereby agrees that the City shall not be liable to the Contractor for damages
in an amount in excess of $1 ,000 for any action or claim for breach of contract arising
out of the performance or non-performance of any obligations imposed upon the City
by this Agreement. Nothing contained in this paragraph or elsewhere in this
Agreement is in any way intended to be a waiver of the limitation placed upon the City's
liability as set forth in Section 768.28, Florida Statutes.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
8
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
~66 ~~
City Clerk
FOR CONTRACTOR:
ATTEST:
BYW_ ~
Secretary
~g/) tHf/!tl ~ #}l..lJNj1)~1I
. Print Name
Corporate Seal
CH, FLORIDA
1S--Jt1 Uj- 0 If
Date
~
bltlfLj ~
Print Name
7/WP'l
ae
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
9
EXHIBIT" A"
CHI-ADA CORPORATION
SCOPE OF SERVICES:
The Janitorial Services Contractor (Chi-Ada Corp.) shall provide all labor, equipment, tools,
chemicals, paper products, supervision, and other items or services necessary to perform the
required work as specified by Invitation to Bid 34-02/03 (contract/proposal documents), for the
following locations (see attachments "A" and "C"):
*Note: Attachment "B"as specified in the Bid Documents Was for beach restrooms, which were
not awarded.
City Prot>erties
Bid Item 3 - Police Department
11 00 Washington Ave., Miami Beach
Bid Item 6 - Bass Museum Division Office
2100 Park Avenue, Miami Beach
Bid Item 8 - Fire Station #2
2300 Pine Tree Drive, Miami Beach
Bid Item 10- Ocean Front Auditorium
1001 Ocean Drive, Miami Beach
Bid Item 28 - Golf Course Club House Trailer
Miami Beach Golf Course
Garae:e ProDerties
Bid Item B - lih Street Parking Garage
lih Street & Drexel Ave, Miami Beach
Bid Item C - 13th Street Parking Garage
Collins Avenue & 13th Street
ACORIl. CERTIFICATE OF LIABILITY INSURANCE I OATE(MMIOOIYYYV)
6/23/2004
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Bendel1 Insurance Group Ino. ONLY AND cONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTf;NO OR
P.O. Box 164235 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
M!ami,FL 33116-4235
305-661-2237 INSURERS AFFORDING COVERAGE NAle"
INSURED CHI-ADA CORP INSUREI\ A, NATIONAL INSURANCR CO
INSURER Bo
135 NW 135 STRRET INSUReR c:
N.MIAMI, FL 33169 INSURER Do
I INSUI\EI\ E:
COVERAGES
I THE POLICIES OF INSURANCE LI5TEiD BELOW HAVE BEEN ISSUED TO THE INSUREO NAMED ABOVE FOR THE POLICY f'I<RIOO INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM DR CONDITION OF ANY CONTRACT DR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE; MAY !II< ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESeRI.ED HEREIN IS SUBJECT TO AI.L THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
, POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCEDIIYPAID CLAIMS.
:~ ::'~ POLICY NUMBER ~Y?,M~VE ~N LIMITS 1,000,000
~NERAL LIASILITV IiACH OCCURRENCE $
~ COMMERCIAL GeNEAAL lJI\BILITV PREMl$ES Ie. ocanncel S 100,000
-0 cu.tU$I4ADE 00 OCCUR MEDEXP(My__1 S EXCLUDED
A - CLP-0008000-4/00 03/04/04 03/04/05 PERSONAL&MJV INJURY S 1,000,000
- GENERAL AGGREGATE S 2,000,000
~'L A=:"nE ~;T "ns PER PROOUCTS-COMProPAGG S 1.000,000
POLlCV P LOC
~TOM08ILE LIABILITY COMBINED SiNGLE LIMIT S
ANVAUTO (EuocldOl1I)
r-
r- ....L OWNED AUTOS aOOILYINJURY
SCHEDUlED AUTOS (Per J)lJrwon, $
e- N'" b
r- HIllED AUTo. 800ILV1NJURY
(Fter&ealjent) $
r- NONoQWNEDAUTOS
I-- / ^'AV PROPEI\1'Y DAMAGE '.......-' S
(PeriJeddcnl)
RGE LIASILITY ( ~ ;/,/ Or AUTO ONLY. lOA ACCIDEm" S
ANYAUTO NA OTHER THAN EAACC S
AUTO ONLY: AGG $
[jEB8IUMBIlELt.A LII\8ILtrt EACH OCCURRENCE S
OCCUR 0 CLAIMSMAOE AGGREGATE S
NA $
~ DEDUCTIBLE S
RErem"ION S S
WORKBRSCDMPENSATIONANO P ~~t~JNs I I"~R
EMPLOYE/lS' LIABILITY s IOU .uvu
ANy PFlOMIETQlWAATHI!F4rbECUTIVE ~3-233 07/22/03 07/22/04 E.L. EACH ACCIDENT
OFFICERIMEtoIIf,R E)CCllll:2D7 E.L. DISIWlE - EA EMPl.OYli S IUU .VUU
m"c~~:JNSIleI'" E.l. DISEASE - POLICY L1..rr S .')UU ,UUV
OTHER NA
DE8CR/PTlON Of OPERATIONS I LOCATIONSIVEHICl.ES1 EXCLUSIONS ADOEDBY ENDOl\sEMEm"I SPECIAL PROVISIONS
JANITORIAL SERVICBS:
CERTIFICATE HOLDER IS INCLUDED AS ADDITIONAL INSUR~D ON THB GBN.LIABILITY.
CER FICATE HOLDER
CITY OF MIAMI BCH.
1700 CONVENTION DRIVE
MIAMI BCH ,FL 33139
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO
CATE THEREOF. THE ISSUING INSURER WIU.. eNDEAVOR TO MAlL~ CAYS WAITTE",
NOTICE TO THE CERnFICATE HOLDER N.....eo TO THE LEFT, SlIT FAlWRE TO DO so SHALt.
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIN THE INSURER, ITS AGENTS OR
IlEPRESENTATIVES.
AUTHORIZED RepRESENTATIVE
M:ORD25(2001/0B)
~-,~
AlTACHMENT"A'"
cost WORKSH~ETFOR CITY OF MIAMI BEACH BUILDINGS
I.
We propose and agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly costlo the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replehishing rest !;Oom dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit neceSsary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete, the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below forthe period of one (1) year with an option
to renew on an annual basis for up to four (4) additionall;:me year periods.
. THE CITY SOLEY RESERVES THE RlGHT TO AWARD A CONTRACTOR CONTRACTs
AS DEEMED BY THE CITY TO BE IN THE 'BEST INTEREST OF THE CIJ'Y.
BE ADVISED: UNDER THE LMNG WAG~ ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFrrs PLUS A .
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEAL THBENEFITS. ,
ALSOPRO\llDE BILL RATE FOR EAcH CLASSIFlATION THAT THE CITY WlU BE
BILLED.
E. BILL RATE for Supervisors
B. Supervisors
$9.81 IL. plhour
$ 15.00 /.... plhour
$ 12.27 A- plhour
$ 18.00 ~ plhour
A. Custodians
BID ITEM "1":
CITY OF MIAMI BEACH CITY HALL 1100 Convention Center Drive, Miami Beach,
Florida.
Exterior Glass Cleaning:
(Quarterly)
,
Additional as needed Hourly Rate
Total Monthly Cost:
/u,
...
0~1_ ArAt7I
ATTACHMENT "A" CONnNUED
BID ITEM ''2":
SCOTt RAKOW YOUTH CENTER 2700 Sheridan Avenue, Miami Beach,Florida.
Exterior Glass Cleaning:
(Quarterly)
"-
TOtal. Monthly Cost to City (Night Cleaning)
$3.827.83 Iv
.","-,"',.-,...-._...
t.:;'i.~/,~;' ,:';_,~r'r,':-:';~~'i'ti;>:,c.,
4. Daily Charge:
(Day Cleaning Crew) $12 .27!.. per hour worked per person.
5. .Speclal e=hiilrs..: .$~lp~.ft'!H~,Et'P*J~i~llJti'f'PP~.(9Ym~~~!4m
.,-.,
Floor if required more than serni-annually:
$_~.lO ~
per square footage.
BID ITEM "3"
POLICE DEPARTMENT 1100 Washington Avel1ue, Miami Beach, Florida
F"lVe (5)personnelshalJ be required Monday through Friday from 8:00AM to 4:00PM.
One person shall be required on Saturdays and Sundays for four (4}hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BIDlreM "4"
HISTORIC CITY HALL 1130 Washington Avenue, Miami Beach,Florlda
exterior Glass Cleaning:
(Quarterly)
$_~,475.00 At
Total Monthly Cost:
$ 2,305.00 ~
2
~,I
OYlI-A-At1I'
ATTACHMENT "A" CONTINUED
BID ITEM "5" . MIAMI BEACH . PUBLIC RESTROONlS - SEE ArrACHMENT "B"
BID . ITEM . "6"
BASS MUSEUM DEVELOPMENT OFFICE 2100 Park Avenue, Miami Beach,Florlda
Exterior Glass Cleaning:
(Quarterly)
":,...;;,;:".:,;-,.,',;.;,,,
.......Total Month!yeo... s....t..:
,-.,'_;;'~,'S-:;:i~-::.'.\'-,,'..; '_',:,"",_:"-:: :,c_,.:,,_:_..:.,'.'''..,.-... "', .,. .'_;,. . .
BID ITEM "T'
.SQUTH SHORE COMMUNITY CENTER 833 Sixth.Street, Miami Beach, Florida
exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
I..
Total Monthly Cost to City (Night Cleaning) $ 28,146.54 "'-
HOUrly Charge: (Morning Clean-Up)
. Hourly Charge: (Day Cleaning)
2>
,....
UVl ( -M"
ATTACHMENT "A;; CONTINUED
BID ITEM "S"
FIRE STAnON #2, 2300 Pine TrHDr., Miami Beach,FJorlda (2 Bidgs)
. Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM *'9"'
21st STREET RECREAOON CENTER 2100 Washington AVEtnue,Mlaml Beach
Exterior Glass Cleaning:
(Quarterly)
Total Monthly.Cost:
BID ITEM "1 0"
OCEAN FRONT AUDITORIUM 1001 Ocean Drive, Miami Beach, Florida
Total Monthly Cost:
BIDITE:M "11". . . . . .. .
NORTH SHORE COMMUNITY CENTER 7250 Col/lnsAvenue, Miami Beach; Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
y
..
Gltl.I-AdV}
ATTACHME:NT llA" CONTINUED
.. BID ITEM "12"
NORTH SHORE RECRE:A TlON CENTER 501 - 72nd Street, Miami Beach~ Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
BID ITEM "13"
MUSS PARK Chase Ave. & 44th Street, Miami Beach, Florida
Total Monthly Cost:
BID ITE:M "14"
TATUM PARK
8050 Byron Avenue, Miami Beach,FIOrida
$~O.oo_~_
Total Monthly Cost:
BID ITEM "15"
. STILLWATER PARK
8440 Hawthorne Ave., Miami Beach, Florida
Total Monthly Cost:
$450.00",-_
. BID ITEM "16" .
FAIRWAY PARK/CresDI Fairway & No. Shote Dr., Miami Beach, Florida
Total Monthly Cost:
VVh--AAn
ATTACHMENT <lA" CONTINUED
BID.TEM "17"
NORMANDY SHORES PARK 2605 Biarritz, Miami Beach, Florida
Total Monthly Cost: f...-
BID ITEM ''is''
NORMANDY ISLE PARK 7030 Trouvllle Esplanade, Miami Beach,.Florlda
"ft""";';,;i.;;Tota! UOJ1th!y l"..n!:&t" .. ...
,.....;.;;.-...,.-..,
t I,::;n r,,-.. - .l... . .
- > ""-y" '-'-'."'.. .-',,'oo .' -';;'
... ,-C',"_f",
8LDITEM"19" . . . .
PARKS MAINTENANCE BLDG.. 2100 Meridian Ave;,.Mlaml Beach Florida
Total Monthly Cost:
BIDI'[EM "20"
PROPERTY MANAGEMENT BLDG.. 1245 MichIgan Ave., Miami Beach, Florida
Total Monthly Cost:
BID ITEM "21"
FLEET MGMT. & SANITATION BLDG.. 140 MacArthur Causeway, Miami Beach,
6
"
0111- AJ~l
ATTACHMENT "Au CONTINUED
BID ITEM "22"
BEACH PATROL OFFICE. Ocean Drive & 10th Street, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "23" .. .... .. ...... ... .... ........
PYBUC WORKS YARD OFFICES, 2300 Pine Tree Drive, Miami Beach, Florida
. BID ITEM "24" .. .
POLIC:;E DEPT. SPECIAL INVEST. UNIT OFFICE, 1831 Bay Rd., Miami Beach, Florida
exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
. BID ITI;M'i25"
MARINE PATROL OFFICE. 1900Purdv Ave..Mlarni Beach, Florida
Total Monthly Cost:
-=t-
01,- AiP1
ATTACHMENT "A" CONTINUED
BID ITEM "26"
777, 17th Street Building, Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "2T'
555 Convention Center Drive Buildlrul
exterior Glass Cleaning:
(Quarterly)
~
Total Monthly Cost:
$6,139.00 J...
IIDrrEM "28"
Golf Course Club House
Total Monthly Cost:
BID ITEM "29"
Bamlnao Park
FOOTBALL STADIUM
Total Monthly Cost:
&
~
U11-~
ArrACHMI:NT "A" CONTINUED
GRAND TOTAL FOR ALL FACIUTIES QUARtERLY GLASS CLEANING:
$ 9.142.83 t.,.
GRAND TOTAL FOR JANITORIAL SERVICES EXCLUDING PUBLIC RESTRooMS
e.,..
b. fringe benefits........ ... ........ ...... ....$..6....3~..6.5..._h
c.chemical supplies........................$ 1,484.83 (
d. Expendableltems........................$2....712.90 ~
or
OV/I-ItAt?l
ATTACHMENT "A"CONTlNUED
The follOWing are cleaning on an as needed basis. Bid Price shall be "per cleaning"
Per Cleaning
Per Cleaning
Per Cleanin
Per Cleanin
RESTROOMSREQUIRECLEANINC 2 TIMES PER DAY, 7 DAYS PER
WEEK. C'ENHANCEDSERVlCES")
..40
();,,-Ad~
ATTACHMENT "A" CONTINUeD
The following services will be on an as needed baSis.
L Cost
NAME OF COMPANY: CRT-ADA. CORPORATTtlN
PRINT NAME OF AUTHORlZEDREPRESENTATnfE: BartOkoro
SIGNATURE: f.;Jrl~lf) ....
DATE:. 6/7/c~
ATTACHMENT "C"
COST WORKSHEET FOR. PARKING GARAGES OF THE CITY OF MIAMI BEACH
.."
ffi1, .,AcAPi
We propose. and agree, if this Proposal is . acCepted to contract With the City of Miarni
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers. supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment,. expendable supplies used inrepleni$hing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Servioos
required to maintain the premise in an ac<:eptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid. for the performance of .
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEYR.ESERVES THE RIGHT TO AWNtD A CONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LMNG WAGE OROlNANCECONTRACTORi$EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE .PAlD TOWARDS EMPLOYEE'S HEALTH
BENERTSOR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
" .' " - .
ALSO PROVIDE I3ILL RATE FOR EACH CLASSIFIA'TION THAT THE CITY WILL BE
BILLED.
A. Custodians
B. . Supervisors
D. BILL RATE for Supervisors
$ 12.271.... plhour
$ 15.00 L. plhour
$ L2" 27/... plhour
$ 18.00 A pJhour
E. Ratio of Supervisors to workers: 1 to 10 Ivt.
TOTAL MONTHLY COST TO THE CITY: $ 4,582.14 ~
I
If
"\
Oh,-AJt/t
ATTACHNlENT"C" CONnNUED
B!D ITEM"B"
12th ST. PARKING GARAGE Drexel Ave: & 12th Sl,Miarnl Beach,Florlda
TOTAL MONTHLY COST TO THE CITY: $ 1,521.00
BID ITEM "C"
13th ST. PARKING GARAGE.. Collins Ave. & 13th St., Miami Beach, Florida
TOTAL MONTHLY COST TO THE CITY: $ 1,521.00
BID ITEM. "D"
17th ST. PARKING GARAGE., ColllnsAlie. & 17th St., Miami Beach,FlorIda
TOTAL MONTHLY COST TO THE CITY: $ 3 ,527 .50 .~
BID ITEM "E"
42 Street ParkinaGaraae, 42nd Street & Royal Palm.Ave
TOTAL MONTHLY COST TO THE CITY: $ 4,582.00 k
GRAND TOTAL PER MONTH TO THE CITY
15,733.64 Iv"
?-
O~,-AA~
ATTACHME:NT "e" CONTINUED
Total Monthly Cost Breakdown:
a. payroll, taxes & insurance...;.......$ll.il.O..6....6lL.fv.-,
b.fringebenefits............................ .$2!~~~_..!.
c. chemicalsupplies........................$ 472 .00 It..
d. Expendable Items........................$ 2 ,150.00 .J,...
Additional Cleanlngs. (Cleanlngs not speclfledlnthebld specifications)
11,... pel' hour
Use of Contractors'PressuteCleaning Equipment.
per hour
(Pressure Cleaning not specified in the bid specifications)
$25-Oll.--~_per.hour
NAME OF COMPANY: CHI~ADA.CORPORATION
PRINT NAME OF AUTHORIZED REPRESENTAnvE:_~artOkoro
SIGNATURE: ~
3
. . J.
[pelt r~fVr(
PROPOSER INFORMATION
CHI-ADA CORPORATION
City/state:
Signature:
. Name (Typed):
Address:
Telephone:
(305) 948-5651 .elbnqb~--{}l~q 61(
(305) 948-9558
It Is understood and agreed by Proposer that the City reserves the right to reject any
,and all Bids, to make awards on all items or any Items according to the best interest
of the City, and to waive any irregularities in the RFP or in the Bids received as a
result of theBIO.lt is also understood and agreed by the Proposer that by
submitting a Bid, Proposer shall be deemed to understand and agree than no
property interest or legal right of any kind shall be created at any pOint during the
aforesaid evaluation/selection process until and unless a contract has been agreed
to and signed by both parties.
Proposer certifies that all delinquent and currently due fees, and taxes have been
paid. No Individual or entity who is in arrears in any payment under a contract,
. promissory note or other loan document with the City, either directly or indirectly
thrOugh a firm, corporation, partnership or joint venture shall be allowed to receive
. any additional City contracts, purchase orders or extensions of City contracts until
either the arrearage has been paid in full or the City has agreed In writing to a
payment schedule. Failure to meet the tenns and conditions of any obligation or
repayment schedule Shall constitute a defaUlt of the subject COntract and may be
cause for SUspension, termination and debarment, In accordance with the terms of
_contnocf.~
(Amhorize Signawre)
l' l J.{' {p~
, (0 te)
Bart Okoro
CITY OF MIAMI BEACH
rill" "In ~A n""n~
ce"''t
ACKNOWLEDGMENT OF ADDENDA
REQUEST FOR BIDS NO. 34-02/03
Directions: CornpletePart lor Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with
this Bid:
Addendum No.1. Dated
Addendum No.2. Dated
Addendum No.3. Dated
Addendum No.4, Dated
-*-NO addendum was.receivedin connection with this Bid.
. Verified with Procurement staff
~d1j ~
1/~/1).~
I Date
Bart Okoro
Proposer - Name
1~~
CITY OF MIAMI BEACH
DECLARATION
Jorge. M. Gonzalez
City Manager
City of Miami Beach, Florida
Submitted this t..R day of
~
M~
..2003.
. The undersigned. as Proposer. declares that the only persons interested in this Bid are
named herein; that no other person has any interest in this Bid or in the contract to which .
this Bid pertains; that this Bid is made without connection or arrangement with any other
person; and that this Bid is in every respect fair and made in good faith, without collusion or
fraud.
The Proposeragrees ifthis Bid is accepted. to execute an appropriate City of Miarni Beach
document for the purpose of establishing a formal contractual relationship between the
Proposer and the City of Miami Beach,. Florida, fOr the performance of all requirements to
which the Bid pertains.
The Proposer states that this Bid is based upon the documents identified by the following
number: Bid No. 34-02/03
.~..j 1.1, '/-.A
'/IJ;Vi V'
, .I
-
SIGNATURE
Bart Okoro
PRINTED NAME
Manager
(IF CORPORATION)
"'I~ ^-= ..1 A... ....... "'I.
JANITORIAL SERVICES FOR THE CITY OF MIAMI BEACH
BID #34-02103
BIOOERQUESilONNAIRE
COMPANY
NAME:
CHI-ADA CORPORATION
PrinCipal Office Address:
135 NW 163rdStreet Miami-Florida 33169
Official
Representative:
Bart Okoro
(Circle One)
Individual
Partnership
Corporation
If aCorDoration. answer this:
When Incorporated: AU2ust 25 1995
In what State:
If a Foreian CorDoration:
Date of Registration with
Florida Secretary of State:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's. Name: Nl A
;:::oard~~: b(}.~t ~()I U~fu~ ~
General or Limited Partnership*:
Name and Address of Each Partner:
NAME
12yrs
NUMBER OF YEARS LICENSED BY THE STATE OF FLORIDA: 7yr..
NUMBeR OF EMPLOYEES "ON CALL" (MIAMI AREA): . 15- 25
AVeRAGE EMPLOYEES "ON THE JOB" EACH WEEK (MIAMI AREA): 45
DO YOU CURRENTLY HOLD ANY MUNICIPALITY CONTRACTS? Yes
F.L 6Wt ilIA Izt tv/;;i;J4~R r
. BrowardCounty .) U'1I\ ( V Q;v ~ ll]
-.- ..- -. --.--
,.,,,,,,,,,,,,,.,.,.,,,,,~~./....,,,,~,-,,".__.,...,_.,.--
QUESTIONNAIRE CONTINUED:
HOw ARE YOUR EMPLOYEES SCREENED: (Indicate)
1.
2.
3.
4.
5.
POLYGRAPH?
GENERAL INTE~VIEW?
BACKGROUND INVESTIGATION?
POLICE RECORD CHECK?
ADDITIONAL
A PI,) lUXl~\l1 ,.. .lJ)
./, J\}. P .. I ,'],
f)
~..~
('It)/
( )
1t~ ,f IW~S I ~-{(;?i f!)v~a/ .... ."
K.L. . rl t\.:fCJ/( 1 &1 c.k .~( VV!/l/(i rvt'l~f{.pk
I
Have any similar agreements held by Proposer fora project similar to the
proposed project ever been canceled? Yes ( ) NoOQ
If yes, give details on a separate sheet. .
Has the Proposer or any principals of the applicant organization failed to
qualify as a responsible Bidder, refused to enter Into acontractafter an award
has been made, failed to complete a contract during the past five (5) years, or
been declared to be in default in any contract in the last 5 years?
If yes, please explain:
Has the Proposer or any of its principals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership? Yes ( ) No (>Q
If yes, give date, court jurisdiction,' action taken, and any other explanation
deemed necessary ona separate sheet.
5. Person or persons interested in this bid and l3idF'ormhave( ) have not ~
been convicted by a Federal, State, County, or Municipal Court of any violation
of law, other than traffic violations~ To'include stockholders over ten percent
(10%). (Strike out inappropriate wOrds)
Explain any convictions: tV/it
QUE:STIONNAlRE CONTINUED:
. ,
,
Lawsuits (any) pending or completed involving the corpol"iltion, partnerShip or
Individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B.
jU.d. g. ments.... f,?1n
N) It .
List all
years:
lawsuits
in
the
last
five
(5)
c. List any criminal violations and/or convictions of the Proposer and/or .
any of its principals:
VIA:-
Conflicts of Interest. The following relationships are the only potential, actual,
or perceived conflicts of interest in connection with this Bid: (If none, state
same.)
1
AI/A
Public Disclosute. In order to detern1lnewhether the members of the
Evaluation Committee for this Request forBids have any association or
relationships which would constitute a conflict of Interest, either actual or
perceived, with any Proposer ar'l(:IIor individuals and entitles comprising or
representing such Ptoposer, and in an attempt to ensure full and complete
disclosure regarding this contract,all Proposers are required to diSclose all
persons and entities who may be involved with this Bid. This list shall Include
public relation firms. lawyers andlobbyists~ The Procurement Division shall
be notified in writing if any person or entity is added to this list after receipt of
Bids. (Use additional sheet if needed)
",fA
QUESTIONNAIRE CONTINUED:
Vendor Call1paignContribution. You .Illust provide the names of all
Individuals or entities (including your sub-consultants)with a controlling
financial interest.. The term "controllingfil'liilncial interest". shall mean the
ownership, directly or indirectly, of 10% or more of the outstanding capital
stock in any corporation or a direct or indirect interest of 10% or more in a
firm. The term "firm" shall mean any corporation, partnership, business trust
or anylegiill entity other than a natured person.
tJl't
. . .-
The Proposer understands that inforrnatiOn contained in this Questionnaire will be relied
upon by the City in awarding the proposed Agreernent and such information iswarranted
by the Proposer to be true. The undersigned Proposer agrees to furnish such additional
information. prior to acceptance of any Bid relating to the Bids of the Proposer, as may be
required by the City Manager. The Proposer further understands that the information
contained in this questionnaire may be confirmed through a background investigation
conducted by the Miami Beach Police Department. By submitting this questionnaire the
Proposer agrees to cooperate with this investigation, including but not necessarily limited to
fingerprinting and providing information for credit check.
Print Name
Print Name
CHI-ADA CORPORATION
Print Name of Corporation
135 NW 163rd Street Miami, Fl 33169
f)KJJvv Address
President
OkQvo
(CORPORATE SEAL)
Attest:~~
CITY OF MIAMI BEACH
-----,--,Secretary
CITY OF MIAMI BEACH
CllY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
ww<<.milmlbelldlll. ov .
COMMISSION MEMOIUNOOM
To:
Mayor David Dermer and
Members of the City Commission
Jorge M. GOnzalez ..0,.... ~ ~..
City Manager .. . Ii" 0.. .
~EaUEST FO~ PR<lVALTOA1NARD CONtRACTS TOI'RlMARY
AND SECONDARY VENDORS AS STATED HEREIN, FOR PROVIDING
. CITYWIDE JANITORIAL SERViCeS PURSUANT TO INVITATION TO BID
. NO. 34-02I03,IN THE ESTIMATED ANNUAL AMOUNT OF $797,915.
ADMINISTRATION RECOMMENDATION
From:
Subject:
Approve the Award of Contracts.
AMOUNT AND FUNDING
$282,000 Property Management Account No. 520.1720.0003:25 (FY 2003/04)
$120,000 Parking Garage Fund Account No. 480.0463.000325 (FY 2003104)
.$45.000 Parking Garage Fund Account No. 142.6976.000325 (FY 2003/04)
$447,000
The total estimated amount of $797,915 is based on the following:
1. . Bid results based on the known locations at the time of Bid issuance: $562,438
2. Estimated cost of new locations to.b$added to the contract
(see Appendix A for complete list): $184,759
3. Estimated contingency costs for special events: $50.000
$797,915
The total funding needed to maintain current serviCEllevels($797 .915) wiJlbarequested to
. ,be funded from Property Management Account No. .520.1720.000325, and the Parking
Garage Fund upon approval of the FY 2004/05 Budget.
FISCAL IMPACT OF THE l.MNGWAGt: ORDINANCE
The cOntracts. awarded are subject to the requirements of the Living. Wage Ordinance
(No. 2001-3301), which states that all employees who provide services covered by this
contract shall be paid a Living Wage of no less than $8.56 an hour with health benefits
(plus at least $1.25/hour must be contributed towards health benefits) or a living wage of
no less than $9.81 an hour without health benefits. . The fiscal impact of incorporating the
Living Wage Ordinance is $264,601. or 43% increase from the current janitorial services .
contract.
The purpose oflnvitationto Bid No. 34 - 02103 (the "Bid") is to provide janitorial services
for the City of Miami Beach's facilitiesloffices, and garages on a daily basis. The
successful contractors will provide alllabor,equipment, tools, chemicals. paper products
and supervision to perform the work in accordance with the terms and conditions scope of
services specified in the Bid.
Theterrnof the contracts will be for a period of two years. and may be renewed for four
additional years. After the initial two-year contract, the contracts prices will be
reconsidered for adjustment prior to the four-year renewal. The contracts increases shall
not be more than the percentage increase or decrease in the Consumer Price Index (CPI-
U all urban areas).
The "Bid' was issued On March 24, 2003, with an opening date of May 12, 2003.Apre-bid
and site visit conducted on April 9, 2003. Notices Were sent to 35 prospective bidders,
which resulted in the receipt of 15 bids. Of the 15 bids received, six (6) were deemed
responsive, and nine (9) bids were deemed for nOrH'esponsive.
Based on the analysis ofthe six (6) responsive bids received. it isrecommended that the
City Commission approve multiple awards to primary and secondary vendors based on
. the lowest and best bid received for each location. One responsive bidder. AM-KO
BuildingMaintenance, Inc. (" AM-KO"), would not accept an award per location since their
bid offer was based on a total award.
Listed below is the estimated annual contract amount lothe five (5) recommended
vendors:
Chi-Ada Corporation
RD Cleaning & General Maintenance, . Inc.
Best's Maintenance & Janitorial Service, Inc.
Cleaning Systems. Inc.
Vista Building Maintenance Services
$201,143.88
$157,602.12
$107.403.96
$ 88,920.00
$6,768.24
The Bid totals ($$62,438.20) dOes not include any "additiona/services. (not spSCified in
the scope of services) that may be required fOr'earpet cleaning, window cleaning,
pressure cleaning, or additional services for the five City Garages.The above totals do
not include the cleaning of the Beach Restrobms,or the 1 It, 46"', 53111, and 73111 Street
Restrooms, as this work is being provided by the City's Sanitation Department.
AcIditionally, the Bid totals do not includejanitor'ial serviCes that Will.bf) needed for the
various facilities listed in Appendix A, that are either under construction or were not
included in the Bid at the time of issuanee.
Any additional faeilitiesor inereaseinthe scope of work Will be accomplished via a
request for pricing from the five (5) vendors awarded contracts. and based on the lowest
and best bid per location. the respective contracts Will be amended accordingly.
The bid results are tabulated and attached herein and labeled Appendix Band C.
Based on the analysis of the bids received, it is in the City's best economic interest to
request for approval to award contracts to prirnary and secondary vendors that submitted
the lowest and best bid price for each individual location: Chi-Ada Corporation, RD
Cleaning & General Maintenance. Inc., BesfslVlaintenance. Janitorial Services. Inc.,
Cleaning Systems, .100. ,and Vista,pursuantto Invitation to Bid No.. 34-02/03. for providing
ci~RorioJ. services, in the estimated.. annual amount 01$797,915.
JM' M:FB:GL:JE .
T:\AGBlDA\2004\May0504\Resular\JanitorialservicesMemo.doc
CornmissiollMemol'andum
Bid No. 34..02103 -JANITORIAI.SERVltES
May 5, 2004
Page 4 of 6
APPENDIX A
N~ FACILITIES TO BE ADDEO
1. North Shore Park- new concession and bathroom faCility
2. Bass Museum SChool- new Parkand.Recoffices
3. Skate Park bathroom facility at 21st Street- Bandshell
4. . The new Parks Administration building 2100 Meridian Ave
5. The newOperations;officeat NSOP
6. The renovation of South Point Park new facilities
The renovation of Washington Park...;. new facilities
Normandy Pools and Facility.
Miami BeaCh Club house and G()lfcou~ restrooms
10. North Shore Open Space Park (rnultiple restrooms)
11.Norrnandy Golf Course
12. SfU = 1 st Floor at Old City Hall
13.1833 Bay Road Building
14.Any additional space made available in them Building. (5th Floor just beCame vacant)
15.4th !=loorOld City Hall (PO's City CerrtralOivision)
16. WornbBuilding (2nd Street and Washington Avenue.c- PO)
17. Children's Affairs and Homeless C()()rdination Offices at the 555Suilding. (under
construction)
18. ByronCarlyJeTheater and Office Spaces
.. .. ... . ....
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CITY OF MIAMI
1700 CONVENTION CENTER DRIVE, MiAMI BEACH, FLORIDA 33139
htIp:\\cLmiami-beach.fl.us
PROCUREMENT DIVISION
INVITATION TO BID NO. 34-02103
ADDENDUM NO.6
1I'8 ~)
April 28, 2003
CITYWIDE JANITORIAL SERVICES is amended as follows:
The bid opening date has been changed from May 1. 2003 to May 12. 2003 at
3:00 p.m.
The described pages are attached with the modifications.
Q. What is the difference between the hourly rate and the bill rate?
A. The hourly rate is the employee's hourly salary. The bill rate is the rate you
are charging the City for services. . The bill rate should include the
employee's salary plus overhead costs,profit. and payroll, taxes and
insurance needed to perform the services. Example: You pay your
custodian $9.81 hour, but to do business you need to charge your
customer $13.00 hour to cover your expenses and profit. therefore, the
. $13.00 per hour is your bill rate.
Clarifications:
1. The cleaning forBid Item "29" Flamingo Park. Attachment "A" is
once daily cleaning for each of the three. Once dally for Baseball
. Stadium. Football Stadium and Tennis Courts.
2. Attachment "A". services on an as needed basis. Delete "Other
Charges" (fourth row).
3. Grand total page of attachment "A" do not include the window
cleaning.
4. All garages are 7 days a week 4 hours a day.
5. Please not that Normandy Isle Park Is located at: 1767 - 71 Street.
18. Normandv Isle Park; 1767 -71 STREET Floor building. 2 toilets, one office, pool.
. 10 employees. Once a Day Cleaning
If you have any questions concerning process ot procedure, please contact Michelle
Cullen at michelllecullen@miamibeachfl.aov or 305-604-4706.
Inasmuch as this change <:bes not materially affect the bid document. proposers are not
required to acknowledge this addendum to be deemed responsive.
--:/-/
(f- ?___
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ATTACHMENT "C"
COST WORKSHEET FOR PARKING GARAGES OF THE CITY OF MIAMI BEACH
We propose and agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers. supervisors. payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
. Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWM.D A CONTRACT OR CONTRACTS
.AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LMNG WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS. PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACHCLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
$
B. Supervisors
$
$
D. BILL RATE for Supervisors
E. Ratio of Supervisors to workers:
plhour
plhour
p/hour
plhour
ALL GARAGES ARE 7 DAYS PER WEEK FOUR HOURS PER DAY.
BID ITEM "A"
7th ST. PARKING GARAGE. Collins Ave. & 7th St.. Miami Beach, Florida
TOTAL MONTHLY COST TO THE CITY: $
ATTACHMENT "C" CONTINUED
BID ITEM "B"
12th ST. PARKING GARAGE Drexel Ave. & 12th St.. Miami Beach. Florida
TOTAL MONTHLY COST TO THE CITY: $
BID ITEM "C" .
13th ST. PARKING GARAGE.. Collins Ave. & 13th St., Miami Beach,Florida
TOTAL MONTHLY COST TO THE CITY: $
BID ITEM "0"
17th ST. PARKING GARAGE.. Collins Ave. & 17th St.. Miami Beach, Florida
TOTAL MONTHLY COST TO THE CITY: $
BID ITEM "E"
42 StreetParkina Garaae. 42nd Street & Royal Palm Ave
TOTAL MONTHLY COST TO THE CITY: $
GRAND TOTAL PER MONTH TO THE CITY "$
ATTACHMENt "C" CONTINUED
Total Monthly Cost Breakdown:
a. payroll, taxes & insurance...........$__
b. fringe benefits.............................$___
c. chemical supplies.......... .. ..,. ..... ...$_____
. d. Expendable Items........................$
Additional Cleanings. (Cleanings not specified in the bid specifications)
per hour
Use of Contractors' Pressure Cleaning Equipment.
per hour
(pressure Cleaning not specified in the bid specifications)
$ per hour
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE:
DATE:
ATTAcHfllIENT "A"
COST WORKSHEET FOR CITY OF MIAMI BEACH BUILDINGS
We propose and agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors. payroll. taxes, insurance, fringe benefits, chemicals & supplies. tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc.. overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
, .. ~
THE: CITY SOLEY RESERVES THE RIGHT TO AWARD A CONTRACTOR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
. BE ADVlSED:UNOER THE LMNGWAGEORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN I-DUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVlDEBILL RATE FOREACHCLASSIFIATION THAT THE CITY WILL BE
BILLED.
p/hour
A. Custodians
B. Supervisors
p/hour
E. BILL RATE for Supervisors
p/hour
BID ITEM ".1":
CITY OF MIAMI BEACH CITY HALL 1700 Convention Center Drive, Miami Beach,
, Florida.
Exterior Glass Cleaning:
(Quarterly)
Additional as needed Hourly Rate
Total Monthly Cost:
ATTACHMEN1 "A" CON11NUED
BID ITEM "2":
SCOTT RAKOW YOUTH CENTER 2700 Sheridan Avenue. MlamiBeach, Florida.
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost to City (Night Cleaning)
4.
Daily Charge:
(Day Cleaning Crew) $
per hour worked per person.
5. Special Charge: Strip & Resurface Special Use Floors. (Gymnasium
Floor if required more than semi-annually:
$
per square footage.
BID ITEM "3" .
POLICE DEPAR1MENT 1100 Washington Avenue. Miami Beach, Florida
Five (5) personnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One person sMII be required on Saturdays and Sundays for four (4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "4"
HISTORIC CITY HALL 1130 Washlngtc>n Avenue, Miami Beach. Florida
Total Monthly Cost:
Exterior Glass Cleaning:
(Quarterly)
ATTACHMENT "A" CONTINUED
BID ITEM "5" MIAMI BEACH PUBLlCRESTROOMS -SEE ATTACHMENT "B"
BID ITEM "6" .
BASS MUSEUM DEVELOPMENT OFFICE 2100 Park Avenue,Miami Beach. Florida
BID ITEM "7"
SOUTH SHORE COMMUNITY CENTER833 Sixth Street, Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
Total Monthly Cost to City (Night Cleaning) $
Hourly Charge: (Morning Clean-Up)
Hourly Charge: (Day Cleaning)
$-----
ATTACHMENT "'A" CONTINUED
BID ITEM "8"
FIRE STATION #2. 2300 Pine Tree Dr.. Miami Beach, Florida (2 Bldgs)
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "9"
21st STREET RECREATION CENTER 2100 Washington Avenue. Miami Beach
exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "10"
OCEAN FRONT AUDITORIUM 1001 Ocean Drive. Miami Beach, Florida
Total Monthly Cost:
BID ITEM "11"
NORTH SHORE COMMUNITY CENTER 7250 Collins Avenue, Miami Beach,Florida
TO BE ADDED AFTER COMPLETION OFCONSTRUCTION
ATTACHMENT "A" CONTINUED
BID ITEM "12"
NORTH SHORE RECREATION CENTERS01 .; 72ndStteet. Miami Beach, Florida
TO BE ADDED.AFTER COMPLETION OF CONSTRUCTION
BID ITEM "13"
MUSS PARK Chase Ave. & 44th Street. Miami Beach, Florida
Total Monthly Cost:
BID ITEM "14"
TATUM PARK
$
8050 Byron Avenue, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "15"
. STILLWATER PARK
Total Monthly Cost:
8440 Hawthorne Ave.. Miami Beach. Florida
BID ITEM "16" . ,
FAIRWAY PARKlCresDiFairway & No. Shore Dr.. Miami Beach. Florida
ATTACHMENT "A" CONTINUED
BID ITEM "17"
NORMANDY SHORES PARK 2605 Biarriti, Miami Beach. Florida
Total Monthly Cost:
BID ITEM "18"
NORMANDY ISLE PARK , Miami Beach,Florida
Total 1\1 onth Iy Cost:
$
BID ITEM "19"
PARKS MAINTENANCE BLOG.. 2100 Meridian Ave.. Miami B&ach Florida
Total Monthly Cost: $
BID ITEM "20"
PROPERTY MANAGEMENT BLDG.. 1245 Michigan Ave., Miami Beach. Florida
Total Monthly Cost:
BID ItEM "21 "
FLEET MGMT. & SAN IT ATIONBLDG.. .140 MacArthur CausewaY,Mlami Beach.
Total Monthly Cost:
ATTACHMENT "A"CONiINUED
BID ITEM "22"
BEACH PATROL OFFICE. Ocean Drive & 10th Street, Miami BeaCh, Florida
Tc>tal Monthly Cost:
BID ITEM "23"
PUBLIC WORKS yARD bFFICES.2300 Pine Tree Drive, Miami Beach. Flc>rida
Total Monthly Cost:
BID ITEM "24"
POLICE DEPT. SPECIAL INVEST. UNIT OFFICE. 1831 Bay Rd., Miami Beach,Florida
Exterior Glass. Cleaning:
(Quarterly)
Total Monthly Cost:
$
BID ITEM "25"
MARINE PATROL OFFICE. 1900 Purdy Ave;. MiamJB~ach,Florida
Total Monthly Cost:
ATTACHMENT "A" CONTINUED
BlblTEIIII "26"
777, 17th Street Building. Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BIDITEIIII"27"
555 Convention Center Drive Buildina
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
BID ITEM "28"
Golf Course Club House
Total Monthly Cost:
BID ITEM "29"
Flamlnao Park
BASEBALL STADIUM
FOOTBALL STADIUM
TENNIS COURTS
(once daily)
$
ATTACHMENT "A" CONTINUED
GRAND TOTAL FOR ALL FACILITIES QUARTERLY GLASS CLEANING:
$
~'-.c;.,
GRAND TOTAL FOR JANITORIAL SERVICES EXCLUDING PUBLIC RESTROOMS AND
GLASS CLEANING
Total Montllly Cost Breakdown:
a. payroll. taxes & insurance...........$~-
b. ftinge benefits................~............$-----
c. chemical supplies..........,.............$----
d. Expendable Items........................$----'--
ATTACHMENT "A" CONTINUED
The following are cleaning on.an as needed basis. Bid Price shall be "pet cleaning"
Per Cleaning
Per Cleaning
REstROOMS REQUIRE CLEANING 2 1"IMESPER DAY, 7 DAYS PER
WEEK. C'ENHANCED SERVICES")
The following services will be on an as needed basis.
Pressure Clean
Concrete Walk
Areas/Restrooms
Additional Hourty
Cleaning
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE:
ATTACHMENT "B"
COST WORKSHEET FOR CITY OF MIAMI BEACH RESTROOMS
We propose and agree, if this Proposal is accepted to contract with the City of Miami Beach,
Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial workers,
supervisors. payroll, taxes. insurance, fringe benefits, chemicals & supplies, tools &
equipment. expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue. hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option to
renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWM.D ACONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADViSED: UNDER THE L1VINGlJVAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACH CLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
p/hour
B. Supervisors
p/hour
C. BILL RATE for Custodians
p/hour
F. BILL RATE for Supervisors
p/hour
Beach
Restrooms
Beach
Restrooms
Beach
Restrooms
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE:
C I TYO F MIAM I
1700 CONveNTION CENTER DRIVE, MIAMI BEACH. FLORIDA 33139
http:\\cl.miami-beach.fl.us
Telephone (305) 673-7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 34-02/03
ADDENDUM NO.5
April21,2003
CITYWIDE JANITORIAL SERVICES isamer'lded as follows:
Answers to Questions:
Q. What is the current window cleaning cost?
. A. The current service provider's pricing listed on AddendUm 3 includes the
quarterly window cleaning as well as carpet cleaning.
Q. Is the Day Porter for City Hall intended to be a light duty person()r are they
to be assigned to spaces not accessible to the night cleaning crew?
A. Because City Hall iSa high traffic building. the day porter's main
responsibility is to ensure that therestrooms maintain clean and stocked
throughout the day.
If you have any questions concerning prbcess or procedure, please contact Michelle
Cullen at michelllecullenlCilmiamibeachfl.Qov or 305-604-4706.
Inasmuch as this change does not materially affect the bid document, proposers are not required to
acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
n~
I.
Gus lopez, CPPO
Procurement Director
MIAMI
1700 CONVENTION CENTER DRIVE. MIAMI BEACH. FLORIDA 33139
ht!p:\\ci.miami-beach.fl.us
PROCUREMENT DIVISION
INVITATION TO BID NO; 34-02/03
ADDENDUM NO.4
April 17,2003
CITYWIDE JANITORIAL SERVICES is amended as follows:
Answers to Questions:
Q. Is the current service provider's pricing from Addendum 3 based on the
living Wage Ordinance reqlllrement?
A. No, thecllrrent service provider's pricing listed on Addendum 3 does not
include the living Wage Ordinance.. The Living Wage Ordinance took effect
April 28, 2001. The current Janitorial Services contract was awarded prior
to the Living Wage Ordinance and was neveramended to include the LMng
Wage Ordinance.
Please be advised that although the pricing sheets have been revised, the
original bid still contains documents to be completed and returned by your
company.
If YOlJ have any questions concemingprocess or procedure. please contact Michelle
Cullen at michelllecullen~miamibeachfl.aov or 305-604-4706.
Inasmuch as this change does not materially affect the bid document, proposers are not required to
acknowledge this addendum to be deemed responsive.
PROCUREMENT DIVISION
Telephone (305)673~7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 34-02103
ADDENDUM NO.3
l33 ~)
April 16, 2003
CITYWlDE JANITORIAL SERVICES is amended as follows:
The bid opening due date has been changed from April 23, 2003 to May 1.2003.
Additions or Modifications to bid:
1. Page 12, LOCATIONS OF PROPERTIES:
ATTACHED PLEASE FIND REVISED lOCATION OF PROPERTIES.
2. Page 13, DESCRIPTION OF GARAGE PROPERTIES
ATTACHED PLEASE FIND REVISED DESCRIP'nON OF (;ARAGE PROPERTIES.
3. PAGE 14, GARAGE HOURS OF OPERATION/CLEANING
ATTACHED PLEASE FIND REVISED DESCRIPTION OF GARAGE HOURS OF
OPERATION/CLEANING.
4. Pace 17. DESCRIPTION OF CITY PROPERTIES &.Page 29. CITY HOURS OF
OPERATION/CLEANING
ATTACHED PLEASE FIND REVISED CITY PROPERTY DESCRIPTION AND HOURS
OF OPERATION/CLEANING.
5. MODIFICATION:
Page 34. item "hn, All contractor's employees must go through criminal background check,
shall be amended to state:
All contractor's employees current and new must go through criminal background
. check at contractor's expense and a copy of background check shall be provided to
the City of Miami Beach before contractor's employee begins work. No new staff may
be added before background check has been completed.
6. Page 56, ATTACHMENT "C". COST WORKSHE:ET FOR PARKING GARAGES OF
THE CITY OF MIAMI BEACH
ATTACHED PLEASE FIND REVISED AITACHMENT "C".
It is the responsibility of the bidder tovislUhe varioOs sites to determine number
of windows and size of windows for the quarter1y window cleaning. All facility
common areas are available for inspection. This includes all public restrooms,
cent~rs..parks, pools and other buildings.
Proposers, please acknowledge this addendumbr you may be deemed non-responsive.
".....;;;' ~7
(?-/-::-.
t_
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
LOCATIONS OF PROPERTIES AND CURRENT AVERAGE MONTHLY COST (NOT
INCLUDING ENHANCE CLEANING AND SPECIAL.EVENTS):
The properties covered herein are located as follows:
A.
B.
C.
D.
E.
1.
2.
3.
4.
7th Street Parking Garage, Collins Ave. & 7th 5t.
12th Street Parking Garages. Drexel Ave. & 12th St.
13th Street Parking Garage,. Collins Ave & 13th St.
17th Street Parking Garage, Pennsylvania Ave & 17th S
42 Street Parking Garage, 42nd Street& Royal Palm Ave
City Hall, 1700 Convention Center Drive,
Scott Rakow Youth Center, 2700 Sheridan Avenue.
. Pollee Department, 1100 Washington Avenue..
Historic City Hall, 1130 Washington Avenue,
$4,864.00 mo
$1,285.00 mo
$1,318.00 mo
$3.292.00 mo
$6,000.00 mo.
$2010.00 mo.
$6,800.00 mo.
$1,300.00 mo.
5. Miami Beach Public Restrooms, various locations, see Attac:hment "B". $15 per
cleaning per restroom 2 times daily.
6.
7.
8.
9.
10.
Bass Museum Development Office, 2100 Park Avenue.
South Shore Community Center, 833 Sixth Street.
. ,
Fire Station No.2, 2300 Pine Tree Dr.,
21 st Street Recreation Center. 21 od Washington Avenue.
Rec. Center
Park & Offices
Ocean Front Auditorium, 1001 Ocean Drive
. $2.150.00 mo.
$1,610.00 mo.
$775.00 mo
$1.164. 00 mo.
$892.00 mo.
$192.00 mo.
11. . North Shore Community Center, 7250 Collins Avenue. UNDER CONSTRUCTION
12. North Shore Recreation Center. 501- 72nd Street. UNDER CONSTRUCTION
13.
14.
15.
16.
Muss Park. Chase Ave. & 44th Street.
Tatum Park, 8050 Byron Avenue.
Stillwater Park, 8440 Hawthotne Avenue.
Fairway I Crespi Park. Fairway& No; Shore.Dr.
$447.00 mo
$300.00 mo
$300.00 mo
$300.00 mo.
Normandy Shores Park,2605Biarritz.,
Normandy Isle Park. 7030 Trbuville Esplanade.
Guardhouse
$300.00 mo.
$289.00 mo.
19.
Parks Maintenance Bldg., 2100 Meridian Ave.,
Trailers
$362.00 mo.
$355.00 mo.
Property Managemel1tBldg..1245 Michigan Ave.
$347.00 mo.
Fleet Mgmt.JSanitatlon Bldg.. 140 MacArthur Causeway,
. Beach Patrol Office,
Ocean Drive & 10th St.
& 73 street.
$372.00 mo.
$232.00 mo.
Public Works Yard Offices. 2300 Pine Tree Dr.
POlice Dept. Special Invest. Unit Office, 1831 Bay Rd.
Marine Patrol Office, 1900 Purdy Ave., Average
$232.00 mo:
777 17 Street Building.
$ 715.00 mo.
$450.00 mo.
$1.260.00 mo.
Golf Course Club House,. 21 03 Alton Road;
$490.00 mo
$315.00 mo.
$1,450.00 mo.
Flamingo Park 1435 Michigan Avenue;
Tennis Courts:
Baseball Stadium
Football Stadium
$390.00 mo
$816.27 mo
$816.27 mo
DESCRIPTION OF GARAGE PROPERTIES & HOURS OF OPERATIONS/CLEANING:
(A) 7th Street Parking Garage; a siX (6) story, 649 space parking garage.
(1) There are three (3) elevators and four (4) stairways which require cleaning.
(2) All garage ramps and spaces to be cleaned of litter and debris daily. seven days per week.
(3) Once each week stairwells will be washed and swept out.
(4) One Parking Office with bathroom will be cleaned daily. seven days a week.
(5) All trash receptacles will be emptied daily. seven days per week.
(6) Monthly Pressure washing to include ceilings and walls twice per year.
A. Hours of Operation/Cleaning:
1. Ooeratina Schedule The garage operating schedule is 24 hours a day 7
days a week.
2. Niaht Cleanina Hours: Not required.
3. Dav Cleaning Hours
3a. 7 Days per Week (11 Hours per Day).
3b. 4 Days per Week (6.5 Hours per Day)
3c. 1 Day per Week (4 Hours per Day)
(8) 12th Street Garage; a four(4) story,134spacegarage
(1) All parking ramps, aisles and spaces to be cleaned of litter and debris.
(2) One (1) elevator and two (2) stairwells which will require cleaning.
(3) All trash receptacles will be emptied daily.
A. Hours of Operation/Cleanina:
1. Ooeratina Schedule: 7 days a week 24 hours a day.
2. Night Cleanina Hours Not required.
3. Dav Cleaning Hours:
3a. 7 days per Week (4 hours per Day).
(C) 13th street Parking Garage; a five story, 264 space public parking garage.
(1) All parking ramps and spaces shall be cJeaned of litter and debris daily.
(2) Two(2) elevators and two (2) stairwells which. require cleaning.
(3) One (1) parking office will be cleaned daily.
(4) All trash receptacles will be emptied daily. .
A. Hours of Ooeration/Cleanina
1 . Ooeratina Schedule The garage. operating schedule is 7 days a week
24 hours a day.
2. Niaht Cleanina Hours: Not Required
3. Dav Cleanina Hours:
3a. 7 days per Week (4 hours per Day).
17th. Street Garage and Surface Lots; a fIVe story 1 ,460 space garage and two (2) surface
lots consisting of 506 spaces.
All parking ramps, aisles and spaces to be cleaned of litter and debris.
Four (4) Elevators and four (4) stairwells which will require cleaning.
One (1) parking office and two (2) public restrooms will be cleaned daily.
All trash receptacles will be emptied daily
Hours of Operation/Cleaning:
1. Ooeratina Schedule: Garage and Lots. 7 days a week 19 hours a day.
2. Night Cleanina Hours: Not Required
3. Dav Cleanina Hours:
(E) 42nd Street Parking Garage; a five story 620 space garage
(1) All parking ramps, aisles and spaces to be cleaned of litter and debris.
(2) Two (2) Elevators and four (4) stairwells which will require cleaning.
(3) One (1) parking office and two (1) restrooms will be cleaned daily.
(4) All trash receptacles will be emptied daily
A. Hours of Ooeration/Cleaning
1. Operatina Schedule The garage operating schedule is 7 days a week
24 hours a day.
2. Night Cleaning Hours: Not Required
3. Dav Cleanina Hours:
3a.7 days per Week (4 hours per Day).
DESCRIPnON & HOURS OFOPERATION/CLeANINGFOR CITY PROPERTIES:
Cr1'YHALL; Four-Story Structure. 1700 Convention Center Drive (109,000 sq. ft.)
(1) The floors of the building to be serviced consist of carpeted and tile areas.
(2) There are Twenty-three (23) bathrooms located in the following areas;
Fourth Floor-nine (9), Third Floor- six (6), Second Floor-four (4), First Floor-
four (4).
There are fourteen (14) waterfountains to be cleaned located in the following areas:
Fourth Floor - three (3), Third Floor - four (4), Second Floor- four (4). First Floor-
three (3).
(4) There are four (4) elevators and four (4)stairwayswhich require cleaning.
Hours of Ooeration/Cleaning:. . .
1. Ooerating Schedule The City Hall operating. schedule will primarily be Monday through
Friday from 8:30AM to 5:00PM; however,evenin~ meetings will occur on an ongoing basis.
The successful bidder will be provided with a schedule of such meetings on a monthly basis.
Niaht Cleanina Hours Night deaning shall be between the hours of closing and 8:00AM the
following morning.
Dav Cleanina Hours .5 Days per Week approx.80 - 90.hrs per month
Facility Closina: Facilityshall be closed during Major Holidays at the discretion of the City.
Holiday closing shall not interrupt night cleaning schedules. Should the facility be closed for
a holiday. the contractor shall schedule his normal cleanup crew for monthly. semi-annual,
etc. cleaning during this regularly assigned work time period, unless otherwise requested by
the City.
Computation of Daily Charge: . .
For purposes of adjustment due to unforeseen closing of the facility. holiday closing when
services are not required. and other such closing for reasons within or beyond the control of
the City; the charge for services shall be per the following method of computation.
The monthly lump sum cost to the City shall be divided. by the number of days In that month.
The per day rate received from this method will be deducted from that months bill for the
. number of days when services are not required.
(2) SCOTT RAKOW YOUTH CENTER; 2700 Sheridan Avenue (55.118 sq. ft.)
Tw<rStoryStructure with a separate single-story locker room building.
The floors of the buildings to be serviced consist of carpeted and tile areas.Spedal
use floors in Three (3) distinct areas of operation; (a) gymnasium, (b) ice rink
perimeter, (c) patio. .. .
There are eight (8) bathrooms located in the following areas; Locker Rooms ~tw() (2),
Upstairs - two (2), Ice Rink - two (2), Concession - one (1), and Gymnasium -one
(1 ).
(4) There is one (1) elevator and three (3) stairways that require cleaning.
(5) There are seven (7) water fountains to be cleaned located in the following areas;
Concession -one (1), Upstairs -two (2), Pool -two (2), Ice Rink -one (1) and
Gymnasium -one (1).
Hours of Operation/Cleaning
1. Operating Schedule of Center. The Youth Center operating schedule will vary during the
year, dependent on activity and need of the Center.
2. Niaht Clean/no Hours & Contractor Reportina Responsibility. Night cleaning shall be between
the hours of closing and 8:00AM the following morning. Cleaning crews shall report to the
center supervisor or designated representative no later than ten (10) minutes after
scheduled closing time. Failure to report with ten (10) minutes after closing time shall result
in a penalty assessment of 5D% against contractor for that night's cleaning charge.
3. Day Cleanina Hours (while Center is open) The following shall be the hour schedule for the
day cleaning employee.
TotalS-Hour Days..260 @ 5 Hrs.Day=1300 Hrs. total.
Total 7.5 Hour Days..7D @ 7.5 Hrs.Day=525 Hrs.total
TOTAL ANNUAL HOURS WORKED(DA Y CLEANERS) 1825 hrs. .
The above is subject to operational adjustment by the City without penalty based on dates of
school holidays, special events and other activities and closing not known at the time of
specification preparation.
Facilitv ClOSing:
Facility shall be closed during the following periods:
Major holidays at the discretion of the City.
Approximately 27 calendar days after Labor Day.
Holiday closing shall not interrupt night cleaning schedules. Should the facility be closed b
a holiday, the contractor shall schedule his normal cleanup crew for monthly. semi-annual,
etc. Cleaning during this regUlarly assigned work time period, unless otherwise requested by
the City.
Dailv/Quarterlv Cleaning:
1. Maintenance personnel assigned to the. facility dJring. its operating hours shall circulate
throughout the facility performing such janitorial fuhctions as detailed herein, or as directed
by the Youth Center supervisor to maintain the facility in a clean, litter-free. safe condition.
Contractor shall be required to provide and install in this facility an operational Time Clock
for the daily cleaning personnel. Time Cards shall be provided by the contractor. Time Cards
must be turned in to the Youth Center supervisor for invoice verification information.
All carpets and windows shall be c:leaned on a quarterly basis.
(1) the floors c:if the building to be serviced carlsis! of carpeted and tile areas. Special use
floors in the following areas; (a) Firing Range, (b) Gymnasium.
(2) There are 31 bathrooms located in the followirlg areas; Fifth FlbOr~two(2). Fourth Floor-
eight (8), Third Floor - six (6), Second FlbOr -four (4) and First Floor - eleven (11).
(3) There are three (3) elevators and six (6) stairways which require cleaning.
(4) There are thirteen (13) water fountains to be cleaned located in the following areas; Fifth
Floor -two (2), Fourth Floor -two (2), Third Floor -two (2), Second Floor -three (3), First
Floor -four (4). .
Firing Range: there isa lead pOison danger involved in cleaning the firing range. Cleaning
personnel who work in this' area will have to take certain precautions. This will include
periodic blood tests and the wearing of OSHA .approved safety equipment.(Silicone Half
Mask Respirator) All cost incurred will be at contractors expense.
Additional Areas: There are four (4) additional areas which require janitorial services once
weekly. These locations are one story sub"stations. Contractor's personnel will be
transported to these locations by the Miami Beach Police Department. (Normally on
Wednesdays)
Bidder's Hourlv Rate: .
The rate for the personnel provided during operating hours shall be bid as an hourly charge.
One person is contemplated on an as-needed basis for this function. Should the City
determine that more or less personnel are required for this daily function. the requirements
shall be changed accordingly at no penalty to the City.
(3) POLICE DEPARtMENT; (100,000 sq. ft.) F'ive-Story Structure with Public Parking Facility
(2 levels). Restricted Police Parking Facility (9 levels). Firing Range, Detention Cells, Jail
Facilities, Gymnasium and Locker Rooms. 232 weekly man hours.
Hours of Ooeratiorl/Cleaning:
1. Ooeratina Schedule: The Police Department operating schedule will primarily be Monday
through Sunday. twenty-four hours a day, however office areas-occupied areas only will
primarily be Monday through Friday from 8:30AM to 5:00PM.
Night Cleanina Hours: NOT REQUIRED .
. Day Cleanina Hours: . The following shall be the hour schedule for the. day cleaning
employees. .
Five (5) personnel shall be required Monday through Friday from 7:30AM to 4:00PM. (one-
half hour for lunch) One person shall be required on Saturdays and Sundays for four (4)
. hours each day. Janitorial personnel will be assigned responsibilities daily by the Police
Property Manager.
Facilitv Closina:
Facility shall be closed during MajOrHolidays at the discretion of the City. Holiday closing
,shall not interrupt cleaning schedules. Should the facility be closed for a holiday, the
contractorshafl schedule his normal cleanup crew for monthly, semi-annual, etc. cleaning
during this regularly assigned work time period. unless otherwise requested by the City.
Dailv Cleanina:
Maintenance personnel assigned to the facility during its operating hours shall circulate
throughout the facility performing such janitOrial functions as detailed herein. or as directed
by the Police Property Manager to maintain the facility in a clean, free, safe condition,
including the Police parking garages.
Bidders Note: . .
The rate for the personnel provided during operating hdurs shall be bid as a monthly charge
based on the following: Five (5) personnel X 8 hours per day X 5 days per week and One
(1) person X 4 hours per day X 2 days per week. (Sat. & Sun.}
(4) Hi$toric City Hall; 1130 Washington Avenue. (:31.200 sq. ft.) (Justice Center) Nine-Story
Structure with janitorial requirements in the Public Areas On the first throU~h eighth floors, the main
stairways, elevators, restrooms, etc. All floors with exception to the 2" . Floor.
(1) The floors of the building to be serviced consist of carpeted and tile areas.
(2) There are six (6) bathrooms located in the following areas: Eighth Floor (1), Seventh Floor
(1), Sixth Floor (1), Fifth Floor (1), Fourth Floor (1), and Third Floor (1).
(3) There are two (2) elevators and three (3) stairways which require cleaning. One stairway is
first and second floor only. The other two go from the second to the ninth.
(4) There are six (6) water fountains to be cleaned. located in the following areas: Oneon
each floor from the third through the eighth.
Hours of Operation/Cleanina: .
1. Operating Schedule: Historic City Hall operating Schedule will primarily be Monday through
Friday from 8:30AM to 5:00PM.
. Night Cleanina Hours Night Cleaning shall be betWeen the hours of closing and 8:00AM the
following morning.
Dav Cleanina Hours: Not Reqolred
Facility Closing:. . Facility shall be closed during Major Holidays at the discretion of the City.
Holiday closing shall not interrupt night cleaning schedules. Should the facility be closed for
a holiday, the contractor shall schedule his normal cleanup crew for monthly, semi-annual,
etc. cleaning during this regularly assigned work time period, unless otherwise requested by
the City.
. .
CITYWIDE PUBLIC RESTROOMS,TWICE DAILY.
BASS MUSEUM DEVELOPMENT OFFICE, 2100 Park Avenue (1048 sq. ft.) One-Story
Structure.The floors of the building to be serviced Consist of carpeted areas. There are two
(2) bathrooms requiring cleaning.
Holl"S of Ooeration/Cleaning:
1. Ooerating Schedule . The Development Office operating schedule will primarily be Monday
through Friday from 8:30AM to 6:00PM.
Nioht Cleanino Hours~ Not required.
Dav Cleanino Hours:- Twice Weekly on MoMays and Thursdays in the mornings.
(7) SOUTH SHORE COMMUNITY CENTER, 833 Sixth Street. (42,000 sq. ft.) TwO"Story
Structure.
(1) The floors of the building to be serviced consist of carpeted and tile areas.
(2) . There are six (6) bathrooms located in the following areas; First Floor _ four (4), Second
Floor - two (2),
(3) There are five (5) water fountains to be Cleaned located in the following areas; First Floor-
three, Second Floor - two
(1) There is one (1) elevator and one (1) stairWay Which require cleaning.
Hours of OoerationlCleaning:
1. Ooeratina Schedule The SSCC operating schedule will primarilybe Mondsy through Friday
. from 8:30AM to 5:00PM.
Nioht Cleanino Hours Night cleaning shall be betWeen the hours of Closing and midnight.
Dav Cleanino Hours (While SSCC is open) Thefullowing shall be the hour schedule for the
day cleaning employee. Begin at 12:00 PM. (Noon)
TotalS-Hour Days...260@ 5 Hrs. Day=1300 Hrs.
Mom/no Clean-up One person shall be required to clean theentranceways, breezeway and
exterior stairways by means of sweeping and/or hosing down as required and empty
garbage. This requirement must be completed not later than 8:00 AM each moming,
Monday through Friday
Facility Closing: Facilityshall be closed during Major Holidaysst the discretion of the City. Holiday
. closing shall not interrupt night cleaning schedules. Should the facility be closed for a
holiday. the contractor shall schedule his normal cleanup crew for monthly. semi-annual. etc.
cleaning during this regularly assigned work time period, unless otherwise requested by the
City.
Daily Cleaning: Maintenance personnel assigned to the facility during its operating hours shall
circulate throughout the facility performing such janitorial functions as detailed herein. or as
directed by the Building supervisor to maintain the facility in a clean, free, safe condition.
The primary function of the day personnel will be preparing and. cleaning up from the Jewish
Vocation feeding of the elderly program. '
Bidders Note: The rate for the personnel provided during operating hours (daily cleaning) shall be
bid as a part of the monthly lump sum cost for the entire project requirements.
. (8) Fire Station #2. 2300 Pine Tree Drive; Two story bUilding,90 regular employees.
10 offices, 2 toilets, 10 IBrsons dormitory and the fire bays are not included. 2 Sty.
Support Services Bldg, 6 offices, 4 toilets, 10 persons shop area not included.
Hours of OoerationlCleanina: .... .... ..
1. Ooeratina Schedule primarily Monday through Friday from 8:30AM. to 5:00PM.
2. Niaht Cleaning Hours: Night cleaning shall be between the hours of closing and 8:00AM the
following morning.
3. Dav Cleanina Hours 5 Days per Week
(9) 21stSTRE:ET RECREATION CENTER; 2100WashingtonAvenue. One Story Structure
(Multi-Purpose . .Room. Bandshell/Ampitheatre, Theatre, Chess Club/Office,
atios/Entranceways/Alcoves, Bathrooms)
(1) The floors of the building to be serviced consist of carpet, wood, linoleum. concrete. and tile.
There are eight (8) bathrooms which require cleaning. Ca. Interior of Theatre Building has
two (2) bathrooms, b. Social Hall Building exterior has two (2) bathrooms which require
cleaning during events only, c. Exterior of Theatre Building has two (2) bathrooms
requiring cleaning during events only, d. Main Building has two (2) battTooms.
There are eight (8) water fountains which require cleaning. Theatre Building has one (1),
and Main Recreation Building has seven (7).
Hours of OoeratiCln/CleaninCI:
1. Operating Schedule Monday thru Thursday. 9:00 AM -9:00 PM. Friday - 9:00 AM -10:30
PM, Saturday - 6:00 PM - 10:30 PM.
''Time Certain Cleanina": Prior to 8:30 AM on Mondays thru Fridays all areas and entryways
must be cleaned for program start. Saturdays all areas and entryways must be cleaned
prior to 5:30 PM.
3. Dailv Services: Remove leaves, seagrapes,litter.etc.from all walkways, patios, stairs and
exterior foyers. (Includes removing cobwebs. cocoons. and dirt from foyer walls).
OCEAN FRONT AUDITORIUM; 1001 Ocean Drive (11 ,884sq.ft.) One Story Structure
(Multi-use large room, Stage areas, Dressing rooms. Stairwells, bathrooms, Entry and
Lobby. Outside entranceways should be included for the cleaning of litter and washed
down.
(1) The floors. of the bUilding to be serviced consist of terrazzo, .linoleum. and
concrete areas.
There are three (3) bathrooms which require cleaning.
a.Lobby has two (2) bathrooms,
b. Backstage has one (1) bathroom which require cleaning.
There are two (2) water fountains which require cleaning.
a. Lobby has one (1).
b. Backstage has one (1).
Hours of Operation/Cleaning:
. 1. Operating Schedule Monday thru Thursday -9:30AM -12:30 PM., Friday & Saturday-
6:00 PM - 12:00 midnight., Sunday - 6:30 PM - 10:00 PM.
. "Time Certain Cleanina": Completed by 4:00 PM,'prior to all program hours.
Scheduled thorough cleaning one time per week.
"Current janitorial needs are mostly outside the large room, performing weekly, monthly,
quarterly and annual tasks only.
(11) NORTH SHORE COMMUNITY CENTER; 7250 &7275 Collins Avenue.
UNDER CONSTRUCTION, COMPLETION DATE DUE AT END OF 2003.
(12) NORTH SHORE RECREATION CENTER; 501-72nd Street One Story Structure
UNDER CONSTRUCTION, COMPLETION DATE DUE AT END OF 2003.
(13) Muss Park: Chase Ave. & 44th Street
1 Floor building, 2 toilets, one office. 10 employees.
Hours of Ooerl:ition/Cleaning:
1. Ooeratina Schedule: Monday - Friday. 8:00 AM -6:00PM.
B. Cleanina:
1. After closing of facility.
C Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
(14) Tatum Park: 8050 Byron Avenue; 1 Floor building, 2 toilets. one office. 10 employees
Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00am-6:00 pm
B. Cleaning
1. After closing of facility.
C.. Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
Stillwater Park: 8440 HaYlthorne Ave.; 1 Floor building. 2 toilets, one office. 10
employees
Hours of Ooeration
1. Operating Schedule: Monday - Friday,8:00 am .. 6:00 pm
B. Cleaning
1. After closing of facility.
C. Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
16. FairwaVlCresDi Park: Fairway & No; Shore Dr.; 1 Floor building, 2 toilets. one office. 10
employees.
Hours of Ooeration
1. Operating Schedule: Monday - Friday. 8:00 am - 6:00 pm
Cleaning
1. After closing of facility.
Cleaning/Janitorial needs:
1. Office (daily)
2. Two indoor shelters (daily)
3. Restrooms (daily)
2605 Biarritz; 1 Floor building. 2 toilets, one office. 10
Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00 am -6:00 pm
Cleaning
1. After closing of facility.
CleElning/Janitorial needs:
1. Office (daily)
2. Indoor shelter (daily)
3. Restrooms (daily)
Normandvlsle Park: 7030 Trouville Esplanade; 1 Floor building. 2 toilets. one office,
pool, 10 employees.
Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00 am- 6:00 pm
B. Cleaning
1. After closing of facility.
C. Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
4. Locker Rooms (dEli/y)
Parks MaintenanceBlda: (900 sq. ft) 2100 Meridian Ave.; 1. Floor building, 6 toilets, two
offices, 1 Kitchen 20 employees.
Cleaning
After closing of facility.
Cleanina Janitorial needs:
Offices (daily)
Restrooms (daily) . . . .. . .
Floor mopping (twice a week for the office & daily for the resttooms)
20. Property Manaaement Blda:1245 Michigan Ave.; (2) One story buildings. 2 trailers, 6
toilets. 10 offices, 20 employees
Hours of ODeration
1. Operating Schedule: Monday -Friday, 8:00 am" 6:00 pm.
B. Cleaning
1. After closing of facility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for therestrooms)
21. Fleetl\llc:tmt.&SanitationBlcfa:140 1\11 acArth ur Causeway; Two story building, 2
kitchens, 1 0 toilets. 4 showers, 40 emJ)loyees
Hours of Ooeration
1. Operating Schedule: Monday - Friday. 8:00 am
B.' Cleanina
1. After closing of facility.
C. Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
22.
Hours of OOeration
1. Operating Schedule: Monday - Friday, 8:00 am -6:00 pm.
. B. Cleaning
1. . After closing of facility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. . Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
/
. ..
Public Works Yard Offices: 2300 Pine Tree Drive.; Two story building. 8 offices. 2
kitchens. 12 toilets. 40 employees.
Hours ofOoeration
1. Operating Schedule: Monday - Friday,8:00 am - 6:00 pm.
B. Cleanina
1. After closing of facility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restroorlls (daily)
3. . Floor mopping (twice a week for the office & daily forthe restrooms)
24. Police DeDt.(SIUIOffice: 1831 Bay Road.; Two story building 3,000 sJ. per floor (6,000
total s.f.). 6 toilets. 12 employees, 2 kitchens
Hours of Operation
1. Operating Schedule: Monday - Friday. 8:00 am
B. Cleaning
1. After closing of facility.
C. Cleanina Janitorial needs~
. 1. Offices (daily)
2. Restroorlls(daily) . .
.3. Floor mopping (twice a week for the office & daily for the restrooms)
Marine Patrol Office: 1900 Purdy Ave.; TWo story building top floor Only, 2 tOilets,4
employees.
Hours of Operation
1. Operating Schedule:Monday - Friday. 8:00 am -a:Oo prll.
B. Cleaning ,
1. After closing of facility.
C. Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
777, 17th Street BUILDING (3 offices on the 2nd Floor. one office on the .t'ffoor
(Medical Clinic) and the restrooms and COnlmon areas onthe'f-. :r, 4th and !fh
floors).
Hours of Ooeration
1. Operating Schedule:Monday - Friday, 8:00 am - 9:00 pm.
B. Cleaning
1. . After closing of facility.
C. Cleanina Janitorial needs:
Offices (daily)
Restrooms (daily)
Floor mopping (twice a week for the office & daily for the restrooms)
27. 555 Convention Center Drive Building; ACE and Code Compliance only. 1 floor
approx. 20.000 sJ. total. 15,000 sJ. currently being used, 8 toilets.
Hours of Operation
1. Operating Schedule: Primarily. Monday -Friday, 8:30 am- 5:30 pm.
2. Day Cleanina: 5 Days a week
3. / Night Cleaning: Night cleaning shall be between the hours of closing and 8:00 a.m. the
/ following morning.
Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
GolfColJrse Club House Trailer Includes 2 officesalld retail sales area. II toilets in 4
separate restrooms, 2 of which are located remote from the clubhouse.
H6urs6f Operation . .
1. Operating Schedule: Primarily, Monday -Friday, 8:30 am - 5:30 pm.
3. Day Cleanina: 7 Days a week
Cleaning Janitorial needs:
1. Offices (daily)
Restrooms (daily)
29. FlallllngoPark: includes 6restrooms, 3 tollets&3 urinals in each restroom
Hours of Oberation
1. Operating Schedule: Primarily, Monday -Friday,8:30 am -5:30 pm.
4. Day Cleanina: 7 Days a week
Cleanina Janitorial needs:
1. Offices (daily)
Restrooms (Twice daily)
ATTACHMENT"C"
COST WORKSHEET FO~ PARKING GARAGES OF THE CITY OF MIAMI BEACH
We propose and agree, if this Proposal is accepted to contract with.. the City of Miami
Beach. Florida,bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits. chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap. etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWNtD A CONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
. ..
BE ADVISED: UNDER THE LIVING WAGE ORDINANCE CON1RACTOR's EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOREACH CLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
B. Supervisors
D. BILL RATE for Supervisors
E. . Ratio of Supervisors to workers:
$
plhour
p/hour
p/hour
_p/hour
BID ITEM "An
7th ST. PARKING GARAGE. Collins Ave. & 7th St., Miami Beach. Florida
BID ITEM "8"
12th ST. PARKING GARAGE Drexel Ave. & 12thSt., Miami Beach. Florida
TOTAL MONTHLY COST TO THE CITY: $
BID ITEM "c"
13th ST. PARKING GARAGE.. Collins Ave. & 13th St., Miami Beach. Florida
BID ITEM "0"
17th ST. PARKING GARAGE.. Collins Ave. & 17thSt., Miami 8each,Florida
TOTAL MONTHl Y COST TO THE CITY: $
TOTAL MONTHLY COSTlO THE CITY: $
BID ITEM "E"
42 Street ParkillQ GaraCle,.42nd Street & Royai Palm Ave
TOTAL MONTHL Y COST TO THE CITY: $
GRAND TOTAL PER MONTH TO THE CITY
ATTACHMENT "C"CONTINUED
Total Monthly C()st Breakdown:
a. payroll, taxes & insurance...........$___
b. fringe benefits.......................,.....$____
c. chemical supplies...................,....$__-'-_
d. Expendable Items........................$____
Additional Cleanings . (Cleanings not specified in the bid specifications)
$
per hour
Use of C()ntractors' Pressure Cleaning Equipment.
$
per hour
(Pressure Cleaning not specified in the bid specifications)
$
per hour
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
ATTACHMENT "A"
COST WORKSHEET FOR CITY OF MIAMI B~CH BUILDINGS
We propose and agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWARD A CONTRACTOR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LIVING WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MJST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEAL THBENEFITS.
ALSO PROVIDE BILL RATE FOR EACH CLASSIFIATlON THAT THE CITY WILL BE
BILLED.
A. Custodians
p/hour
B. Supervisors
p/hour
E. BILL RATE for Supervisors
p/hour
BID ITEM "1":
CITY OF MIAMI BEACH CITY HALL f700 Convention Center Drive,Miami Beach,
Florida.
Exterior Glass Cleaning:
(Quarterly)
ATTACHMENT "A" CONTINUED
BID ITl:M "2":
SCOTT RAKOW YOUTH CENTER 2700 Sheridan Avenue, Miami Beach. Florida.
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost to City (Night Cleaning) $
4.
Daily Charge:
(Day Cleaning Crew) $
per hour worked per perscm.
5. Special Charge: Strip & Resurface SpeCial Use Floors. {Gymnasium
BIDITENI "3"
POLICE DEPARTMENT 1100 Washington Avenue, Miami Beach, Florida
Floor if required more than semi-annually: $
Five (5) personnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One person shall be required on Saturdays. and Sundays for four (4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "4"
HISTORIC CITY HALL 1130 Washington Avenue. Miami Beach. Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
A TrACHMENT "A" CONTINUED
BID ITEM "5" MIAMI BEACH PUBLIC RESTROOMS.... SEE ATTACHMENT "B"
BID ITEM "6"
BASS MUSEUM DEVELOPMENT OFFICE 2100 Park Avenue. Miami Beach. Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "7"
SOUTH SHORE COMMUNITY CENTER 833 Sixth Street. Miarni Beach. Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
Hourly Charge:
ATTACHMENT "A" CONTINUED
BID ITEM "8"
FIRE STATION#2, 2300 Pine Tree Dr., Miami Beach, Florida (2 Bldgs)
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
,BID ITEM "9"
21 st STREET RECREATION. CENTER 2100 Washington Avenue. Miami Beach
Exterior Glass. Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "10"
OCEAN FRONT AUDITORIUM 1001 Ocean Drive. Miami Beach, Florida
BID ITEM "11" .
NORTH SHORE COMMUNITY CENTER 7250 Collins Aveliue, Miami Beach,Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
BID ITEM "12"
NORTH SHORE RECRE:ATION CENTER 501. 72hd Street. Miami Beach. Florida
TO BE ADDED AFTERCOMPLETIC>NOF CONSTRUCTION
BID ITEM "13"
MUSS PARK Chase Ave; & 44th Street, Miami Beach. Florida
Total Mbnthly Cost:
BID ITEM "14"
TATUM PARK
8050 Byron Avenue, Miami Beach,Florida
Total Monthly Cost:
BID ITEM "15"
STILLWATER PARK
8440 Hawthorne Ave., Miami Beach. Florida
Total Monthly Cost:
BID ITEM "16"
.FAIRWA Y PARK/Cresoi Fairway & No. Shore Dr., Miami Beach, Florida
BIO ITEM "17"
NORMANDY SHORES PARK 2605 Biarritz, Miami Beach, Florida
Total Monthly Cost: $
BID ITEM "18"
NORMANDY ISLE PARK 7030 Trouville Esplanade, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "19"
PARKS MAINTENANCE BLDG.. 2100 Meridian Ave., Miami Beach Florida
Total Monthly Cost:
BID ITEM "20"
PROPERTY MANAGEMENT BLDG.. 1245 Michigan Ave., Miami Beach,Florlda
Total Monthly Cost:
BID ITEM "21" . .
FLEET MGMT. & SANITATION BLOG.. 140 MacArthur Causeway, Miami Beach.
TotafMonthly Cost:
ATTACHMENT "A" CONTINUED
BID ITEM "22"
BEACH PATROL OFFICE. Ocean Drive & 10th Street, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "23"
PUBLIC WORKS YARD OFFICES. 2300 Pine Tree Drive. Miami Beach, Florida
Total Monthly Cost:
BID ITEM "24"
POLICE DEPT. SPECIALlNVEST. UNIT OFFICE. 1831 Bay ~d., Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "25"
MARINE PATROL OFFICE. 1900 PurdY Ave.. Miami Beach, Florida
Total Monthly Cost:
ATTACHMENT "A" CONtiNUED
BID ITEM "26" . .
777, 17th Street Building. Miami Beach. Florida
ExterioJ' Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "27"
555 Convention Cent~r Drive BuildinCl
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
ATTACHMENT "A" CONTINUED
GRAND TOTAL FOR ALL 'FACILlTIES QOA~TERLY GLASS CLEANING:
GRAND TOTAL FORJANITORIAL SERVICES exCLUDING PUBLIC RESTROOMS
Total Monthly CosfBreakdown:
a. payroll, taxes & insurance...........$_____
b. fringe benefits....................;.:......$__-'--__
c. chemical supplies........................$___
d. Expendable Items........................$___
The following are cleaning on an as needed basis. Bid Price shall be "per cleaning"
RESTROOMS REClUIRE CLEANING 2 TIMES PER DAY. 7 DAYS PER
. WEEK. ("ENHANCED SERVICES")
/
NAME OF COMPANY:
PRINT NAME OF AUTHORIZE:DREPRESE:NTATIVE::
SIGNATURE:
ATTACHMENT "B"
COST WORKSHEET FOR CITY OF MIAMI BEACH RESTROOMS
We propose and agree, if this Proposal is accepted to contract with the City of Miami Beach,
Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial workers,
supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable. supplies used in replenishing rest room dispensers such as. paper
towels, roll tissue. hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option to
renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWMDA CONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LIVING WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEAL THBENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACH CLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
$
plhour
B. Supervisors
p/hour
C. BILL RATE for CustOdians
plhour
F. BILL RATE for Supervisors
p/hour
Twice Daily
(7 days per
week
PRINT NAME OF AUTHORIZED REPRESJ::NTATIVE:
SIGNATURE:
PROCUREMENT DMSION
Te'ephorie(305) 673-7490
Facsimile (305) 673-7851
INVlT A TIONl'OSID NO. 34-02/03
ADDENDUM NO. 2
March 31. 2003
CITYWIDE JANITORIAL SERVICES is amended as follows:
Answers to Questions:
Please provide previous award information.
1. List of companies who hav~ been sent copies ()fthes()licitation;
2. Name of company currently performing the service;
3. List of companies and their bids from the last time the solicltati()n
was Issued; and
4. Pricing ofthe current contract.
This invitation to . bid was. advertised in the Daily Business Review and
Demandstar. Our records indicate that approximately 23 vendors have
been notified. but we are unable to determine exact amounts. You may log
onto www.demandstar.com to view bid information.
The current Janitorial Service provider for City locations and City garages is
Best Maintenance.
3. Previously. the City had two bids. one for citywide locations and one for
citywide garages. This bid has combined both citywide locations as well as
citywide garages. At the time the last solicitation was issued for city
garages, three responsive bidders submitted bids; Best Maintenance,
Coastal Building. Maintenance and CHI-ADA Corp. Three responsive
bidders submitted bids for citywide locations the last time the solicitation
was issued; Best Maintenance. Vista Building and ABM Janitorial Services.
Currently the annual . contract for City locations is approximately
$380.000.00. The approximate annual amount for City garages is
approximately $130,000.00. The neW bid includes additional locations. We
anticipate the new contract to exceed the current contract.
. .. .
Inasmuch as this change doesnofmaterially affect the bid document, proposers are not
required to acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
//../
/ " />-
. f.""""
Gus Lopez. CPPO
Procurement Director
rm
PROCUREMENT DIVISION
INVI'l'ATION TO BID NO. 34-02/03
Telephone (305) 673-7490
Facsimile (305) 673-7851
ADDENDUM NO.1
May 11, 2004
CITYWIDE JANITORIAL SERVICES is amended as follows:
The Bid Open.ing date is changed from April 11 to April 23, 2003 at 3 :oOP .M. Also, the
. Site Visit/Pre-Bid date has been changed form March 28, 2003 to April 9, 2003 at 9:30
. A,M. Transportation will be provided from City Hall, 1700 Convention Center Drive,
transportation will depart at 9:45 A.M. The Pre..Bid CouferencewiII follow in the City
Manager's small conference room 4th floor, located at City Hall, 1700 Convention
Center Drive.
Inasmuch as this change does not materially affect the bid document, proposers are not required to
acknowledge this addendum to be deemed responsive.
INVITATION FOR BIDS
CITYWIDE JANITORIAL SERVICES
BID # 34-02/03
BID OPENING: APRIL 23, 2003
Gus Lopez, CPPO, Procurement Director
City of Miami Beach - Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
F: \PURC\$ALL \michelle\bids02/03 . armor car.doc
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 1 of 116
OF MIAMI BEACH
lO
INVITAtiON TO BID NO. 34-02/03
PUBLIC NOTICE
Telephone (305) 673-7490
Facsimile (305) 673-7851
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
hltp~\miamibeachfl.gov
PROCUREMENT DIVISION
Sealed bidswill be received by the City of Miami Beach Procurement Director, 3rd Floor,
1700 Convention Center Drive. Miami Beach, Florida 33139, until 3:00 p.m. on April 23.
2003 for:
CITYWIDE JANITORIAL SERVICES
Scope of Work: The City seeks to contract a responsible firm to proVide janitorial services
to the City of Miami Beach's offices and garages. The contractor shall provide all labor,
equipment, tools, chemicals. paper products, supervision, and other items or service
necessary to perform the work as defined in this Bid. The City of Miami Beach reserves the
right to add. delete and/or modify locations and/or services as deemed necessary. Payment
for additional or modified locations and/or services will be at the agreed upon price, based
on the quoted bid price for comparable locations and/or services. Deductions from payment
for deleted locations will also be made as per the quoted bid price for comparable locations
and/or services.
At time. date. and place 'above, bids will be publicly opened. . The responsibility for
submitting a bid/proposal before the stated time and date is solely and strictly the
responsibility of the bidder/proposer. The city is not responsible for delays caused by mail,
cOurier service, including U.S. Mail, or any other occurrence.
Anybids or proposals received aftertime and date specified will be returned to the bidder
unopened. The responsibility for submitting a bid/proposal before the stated time and date
is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for
. delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
. A SitE VISIT/PRE~SID CONFERENCE WILLSE HELD ON
APRIL 9,2003 AT 9.30 A.M. TRANSPORTATION WILL BE PROVIDED FROM CITY
HALL, 1700 CONVENTION CENTER DRIVE. TRANSPORTATION WILL DEPART
CITY HALL AT 9:45A.M. THE PRE-BID CONFERENCE WILL FOLLOW IN THE CITY
MANAGER'S SMALL CONFERENCE ROOM, LOCATED AT CITY HALL, 1700
CONVENTION CENTER DRIVE,FOURTH FLOOR, MIAMI BEACH. FLORIDA
. ..... ..." '.......' . .. .
Site visitshall begin at 10:00 A.M. on April 9. 2063, at the Scott Rakow Youth Center, and
continue as follows:
10:00 A.M. -10:15 A.M.
10:30 A.M. -- 11 :45 A.M.
11 :45 A.M. - 12:00 P.M.
12:15 P.M. --12:30 P.M.
12:45 P.M. -- 1:00 P.M.
2:00 P.M. ~ 2:15 P.M.
2:30 P.M. -- 2:45 P.M.
2:45 P.M. - 3:00 P.M.
Scott Rakow Youth Center........................
Historic City HaiL...........................
Police Facility.................................
South Shore Community Center....................
5. 21st Street Recreation Center........,..;....;..
ONE HOUR BREAK
6. 777 17 Street
7. 555 Convention Center
8. City Hall.......................................
Transportation to and from the locations will leave City Hall at 9:45 a.m.
PRE-BID CONFERENCE BEGINS AT 3:00P.M.
The Miami Beach Public Restrooms will not be visited during this inspection. Each bidder
is responsible, prior to submitting the bid to visit each location and acquaint themselves
with the needs and requirements of the service for each location.
The City has contracted with DematJdStar by Onv/a as our electronic procurement service
for automatic notification of bid opportunities and document fulfillment. We encourage you
to participate in this bid notification system. To find out how you can receive automatic
. bid notifications or to obtain a copy of this Bid. go to www.demandstar.com or call
toll-free 1-800-711-1712, and request Document #343. Subscribing to DemandStar by
Onv/a's bid notification system is not a requirement. You will stiD be able to find bid
information and download documents through the City's website (httD:/Imiamibeachfl.gov)
From the City's home page, click on Procurement and follow the instructions.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or
facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL
33139, or FAX: (305) 673-7851. The Bid title/number shall be referenced on all
correspondence. All questions must be recaivedno later than ten (10) calendar days prior
to the scheduled aid opening date. All responses to questions/clarifications will be sent to
all prospective bidders in the form of an addendum.
The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in
the best interest of the City of Miami Beach, or waive any informality in any proposal or bid.
The City of Miami Beach may reject any and all proposals or bids.
yOU ARE HEREBY ADVISED THAT THIS SID IS SUBJECT TO THE "CONE OF
SILENCE. " IN ACCORDANCE WITH ORDINANCE NO. 2002-3378. A COPY OF ALL
WRITTEN COMMUNICATION (S) REGARDING THIS BID MUST BE FILED WITH THE
CITY CLERK.
YOU ARE HEREBY ADVISED THAT THIS SIOISSUBJE:CT TO THE "CODE: OF
BUSINESS ETHICS" IN ACCORDANCE: WITH. RESOLUTION NO. 2000-23879.
BID NO. 34-02/03
DATE: March 7,2003
YOU ARE HEREBY ADVISED THAT THIS REQUEST FORBID IS SUBJECT TO THE
CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
BID SOLICITATION PROTEST ORDINANCE NO. 2002-3344.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389.
LOBBYIST, PURSUANT TO THE CITY CODE. YOU ARE REQUIRED TO REGISTER AS
A LOBBYIST. AND AS OF MAY 18,2002, ACCORDING TO ORDINANCE NO. 2002-
3363, ALL LOBBYISTS AND PRINCIPALS.I\IJUST FILE A FINANCIAL DISCLOSURE
STATEMENT WITH THE CITY CLERK'S OFFICE.
YOU ARE HEREBY ADVISED THAT THIS all) SOLICITATION IS SUBJECT TO THE
LIVING WAGE ORDINANCE NO. 2001-3301. ALL EMPLOYEES WHO PROVIDE
SERVICES COVERED BY THE BID, SHALL BE PAID A LIVING WAGE OF NO LESS
THAN $8.56 AN HOUR WITH HEALTH BENEFITS. OR A LIVING WAGE OF NO LESS
THAN $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
Pursuant to Section 2-409 of the Miami Beach City Code. the contract awarded pursuant to
this RFP, shall be subject to the City's Living Wage Ordinance. as codified in Sec. 2-408
through 2-410 in the Miami Beach City Code. A copy of the City's Living Wage Ordinance
(No. 2001-3301) is attached. In the eventthatthesuccessful proposer intends to use sub-
. consultants. the successful proposer shall require such sub-consultants to comp Iy with the
City's Living Wage Ordinance.
CITY OF MIAMI BEACH
~/
.(. /_--
.......
Gus Lopez, CPPO
Procurement Director
BID NO. 34-02/03
DATE: March 7, 2003
OF
1700 CONVENTION CENTER DRIVE. MIAMI BEACH. FLORIDA 33139
hllp:\\mlamibeachflgov
PROCUREMENT DIVISION
I NOTICE TO PROSPECTIVE BIDDEFlS I
NO BID
If not submitting a bid at this time, please detach this sheet from the bid
documents, complete the information requested, and return to the address listed
above.
NO BIO SUSMITTED FORREASON(S) CHECKED AND/OR INDiCATED:
_Our company does not handle this type of product/service.
_We cannot meet the specificatiohs nor provide an alternate equal product.
. _Our company is Simply not interested in bidding at this time.
_Due to prior commitments, I was unable to attehd pre-Bid meeting.
_OTHER. (Please specify)
Note: Failure to respond. either by submitting a bid or this completed form. may result in
your company being removed from the City's bid list.
SECTION I -INSTRUCTION TO BIDDERS
An original plus THREE (3) copies of complete bid must be received by, April 23,
2003, at 3:00 p.m, and will be opened on that day at that time. The origiMI and all
copies must be submitted to the Procurement Division in a sealed envelope or
container stating on the outside the Bidder's name. address, telephone number. BID
number and title. and Bid due date.
The responsibility for submitting a response to this BID to the Procurement Division
on or before the stated time and date will be solely and strictly that of the Bidder.
The City will in no way be responsible for delays caused by the U.S. Post Office or
caused by any other entity or by any occOrrence.BIDS RECEIVED AFTER THE
BID DUE DATE AND TIME WILL NOT BE ACCEPTED AND ,wILL NOT BE
CONSIDERED.
PRE.BID CONFERENCE
(
A Site Visit/Pre-Bid conference has been scheduled as follows:
. .
Date:. APRIL 9. 2003
Time: 9:30 A.M.
Place: Transportation to site visit will leave City Hall at 9.45 a.m.
1700 Convention Center Drive
First Floor
Miami Beach, Florida. . .
Pre-Bid Conference will follow in the City Manager's Small Conference Room
1700 Convention Center Drive
Fourth Floor
Miami Beach, Florida.
C. CONTACT PERSON/ADDlTIONALINFORMATION/ADDENDA
The contact person for this. Bid is Michelle Cullen, Procurement Coordinator. The
. Procurement Coordinator may be reached by phone: 305.673.7490; fax: 305.673.7851; or
e-mail: michellecLllen@miamibeachfl.gov. Communications between a proposer. bidder,
lobbyist or consultant and the Procurement Director is limited to matters of process or
procedure. Requests for additional information or clarifications must be made in writing to
the Procurement Director, with a copy to the City Clerk, at least 10 calendar days prior to
scheduled Bid opening.
The City will issue replies to inquiries and anyothercorrec:tions or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the Bid.
Bidders should not rely on representations. statements, or explanations other than those
BID NO. 34-02/03
DATE: March 7. 2003
made in this Bid or in any writtenaddendLim to this Bid. Bidders should verify with the
Procurement Division prior to submitting a bid that all addenda have been received.
PURPOSE OF BID
The purpose of this Bid is to establish a contract, by means of sealed bids to a
qualified provider of janitorial services. . The contractor shall provide all labor,
equipment, tools, chemicals, paper products, supervision, and other items or service
necessary to perform the work as defined in this Bid. The City of Miami Beach
reserves the right to add, delete and/or modify locations and/or services as deemed
necessary. Payment for additional or modified locations and/or services will be at
the agreed upon price, based on the quoted bid price for comparable locations
and/or services. Deductions from payment for deleted locations will also be made as
per the quoted bid price for comparable locations and/or services.
E.TERMOF CONTRACT
Two-year period from the time of award by the Mayor and City Commission aM may
be renewed by mutual agreement for four additional years.
The bid priceswili remain in effectfor a twenty-four (24) month period. at which time
they will be reconsidered for adjustment prior to renewal as follows;
Change shall not be more than the percentage increase or decrease .in the
Consumer Price Index CPI-U(all urban areas) computed 60 days prior to the
anniversary date of the contract.
MODIFICATIONIWITHDRAWALS OF BIDS
A Proposer may submit a modified Bid to replace all or any portion of a previously
. submitted Bid up until the Bid due date and time. Modifications received after the
Bid due date and time will not be considered.
Qualifications shall be irrevocable until contract award unless withdrawn in writing
prior to the Bid due date or after expirationof120 calendar days from the opening of
Bids without a contract award. Letters of withdrawal received after the Bid due date
. and before said expiration date and letters of withdrawal received after contract
award will not be considered.
BIDPOSTPONEMENTlCANCELLATION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any
and all, Bids; re-advertise this Bid; postpone or cancel. at any time, this Bid process;
or waive any irregularities in this Bid, or in any Bids received as a result ofthis Bid.
COSTS INCURRED BY PROPOSERS
All expenses involved with the preparation and submission of Bids to the City, or any
work performed in connection therewith, shall.be the sole responsibility of the
Proposer(s) and shall not be reimbursed by the City.
J. EXCEPTIONS TO BID
Proposers must clearly indicate any exceptions they wish to take to any ofthe terms
in this Bid, and outline what alternative is being offered. The City, at its sole and
absolute discretion, may accept or reject the exceptions. In cases in which
exceptions are rejected, the City may require the Proposer to furnish the services or
goods originally described, or negotiate an alternative acceptable to the City.
SUNSHINE LAW
Proposers are hereby notified that all information submitted as part of a response to
this Bid will be available for public inspection after opening of Bids, in compliance
with Chapter 286. Florida Statutes, known as the "Government in the Sunshine
Law",
NE:GOTIATIONS .
The City may award a rontracton the basis of initial offers received, without
discussion, or may require Proposers to give oral presentations based on their
qualifications. The City reserves the right to ehter into negotiations with the top-
ranked Proposer, and if the City and the top-ranked Proposer cannot negotiate a
mutually acceptable contract, the City may terminate the negotiations and begin
negotiations with the second-ranked Proposer. This process may continue until a
contract has been executed or all Bids have been rejected, No Proposer shall have
any rights in the subject project or property or against the City arising from such
negotiations.
FINANCIALST ABILITY AND STRENGTH
The bidder must be able to demonstrate a good record of performance and have
sufficient financial resources toensurethatthey can satisfactorily provide the goods
and/or services required herein.
Bidders/Proposers shall submit financial statements for each of their last two
complete fiscal years within ten (10) calendar days, upon written request. Such
statements should include, as a minimum, balance sheets (statements of financial
position) and statements of profit and loss (statement of net income). When the bid
submittal is from a Joint Venture, each Bidder/Proposer involved in the Joint Venture
must submit financial statements as indicated above.
Any Bidder/PrOposer who. at the time of bid submission. is involved in an ongoing
bankruptcy as a debtor, or in a reorganization. liquidation, or dissolution proceeding,
or if a trustee or receiver has been appointed over all or a substantial portion of the
property of the Bidder/Proposer under federal bankruptcy law or any state
insolvency, may be declared non-responsive. .
RULES; REGULATIONS; LICENSING REQOIRE:I\IIE:NTS
Proposers are expected to be familiar with. and comply with. all Federal,Stateand
local laws, ordinances. codes, and regulations that may in any way affect the
services offered, including the Americans with Disabilities Act. Title VII of the Civil
Rights Act. the EEOC Uniform Guidelines. and all EEO regulations and guidelines.
Ignorance on the part of the Proposer will in no way relieve it from responsibility for
BlOND. 34'02103
DATE: March 7. 2003
compliance.
DEFAULT ..
Failure or refusal of a Proposer to execute a contract following award by the City
Commission, or untimely withdrawal of a Bid before such award is made and
approved, may result in forfeiture of that portion of any surety required as liquidated
damages to the City. Where surety is not required, such failure may result in a claim
for damages by the City and may be grounds for removing the Proposer from the
. City's vendor list.
O. CONFLICT OF INTEREST
. All Proposers must disclose with their Bid the name(s) of any offiber, director, agent.
or immediate family member (spouse. parent, sibling, child) who is also an
employee of the City of Miami Beach. Further, all Proposers must disclose the
named any City employee who owns, either directly or indirectly, an interest of ten
(10%) percent or more in the Proposer or any of its affiliates.
P. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS
All Proposers are expected to be or become familiar with all City of Miami Beach
Lobbyist laws. as amended from time to time. Proposers shall ensure that all City of
Miami Beach Lobbyist laws are complied with, and shall be subject to any and all
sanctions, as prescribed herein. in addition to disqualification of their qualifications.
in the event of such non-compliance.
Q. PROPOSER'S RESPONSIBILITY
Before submitting Bid, each Proposer shall make all investigations and examinations
necessary to ascertain all conditions and requirements affecting the full performance
of the contract. Ignorance of sue h conditions and requirements resulting from failure
to make such investigations and examinations will not relieve the successful
Proposer from any obligation to comply with every detail and with all provisions and
requirements of the contract documents, and will not be accepted as a basis for any
claim whatsoever for any monetary consideration on the part of the. Proposer.
R. RELATION OF CITY
It is the intent of the parties hereto that the successful Proposer be legally
considered to be an independent contractor and that neither the Proposer nor the
Proposer's employees and agents shall. under any circumstances. be considered
employees or agents of the City.
S. PUBLIC ENTITY CRIME (PEC)
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may notsubmita bid on a contract to provide any
goods or services to a public entity, may not submit a bid ana contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or
BID NO. 34-02/03
DATE; March 7. 2003
perform work as a contractor. supplier, sub-contractor, or consultant under a
contract with a public entity, and may not transact business withanypublicentityin
excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for
a period of 36 months from the date of being placed on the convicted vendor list.
T. DEBARMENT ORDINANCE
Proposers are hereby advised that this Bid is further subject to City of Miami Beach
Ordinance No. 2000-3234 (Debarment ordinance). Proposers are strongly advised
to review the City's Debarment Ordinance.. Debarment may constitute grounds for
. termination of the contract, as well as. disqualification from consideration. on any
City of Miami Beach RFQ, RFP, RFLI, or bid.
CODE OF BUSINESS ETHICS
Pursuant to Resolution No.2000-23879 each person or entity that seeks to do
business with the City shall adopt a Code of Business Ethics ("Code") and submit
that Code to the Procurement Division With your bid/response or within five days
upon receipt of request.
The Code shall, at a minimum, require your firm or you as a sole proprietor, to
comply with all applicable governmental rules and regulations including, among
others, the conflict of interest, lobbying and ethics provision of the City Code.
PROTESTED SOLICITAtiON AWARD
Bidders that are not selected may protest any recommendation for Contract award
in accordance with City of Miami Beach Ordinance No. 2002-3344, which
establishes procedures for resulting protested bids and proposed awards. Protest
not timely made pursuant to the requirements of Ordinance No. 2002-3344
shall be barred.
AMERICAN WITH DISABILITIES ACT
Call (305) 673-7490NOICE to request material in acbessible format; sign language
. interpreters (five days in advance when poSsible), or information on access for
persons with disabilities. For more information on ADA compliance please call Heidi
Johnson Wright. Public Works Department. at 305.673.7080.
. . . . .
ACCEPTANCE OF GIFTS. FAVORS. SERVICES
Proposers shall not offer any gratuities. favors. or anything of monetary value to any
official, employee, or agent of the City, for the purpose of influencing consideration
of this Bid.
Pursuant to Sec. 2-449 of the City Code, no officer or employee of the city shall
accept any gift, favor or service that might reasonably tend improperly to influence
him in the discharge of his official duties.
Y. LOBBYISTS
Pursuant to the City Code, youare required to register as a Lobbyist. and as of May
18,2002, according to Ordinance No. 2002-3363, all Lobbyists and Principals must
BID NO. 34-02/03 .
DATE: March 7.2003
file a financial disclosure statement with the City Clerk's Office.
DEFINITION:
Lobbyists means all persons employed Or retained, whether paid or not, by a
principal who seeks to encourage the passage. defeat or. modification. of any
ordinance, resolution, action or decision of any commissioner; any action, decision,
recommendation of any city board or committee; or any action, decision or
recommendation of any personnel defined in any manner in this section, during the
time period of the entire decision making process on such action, decision or
recommendation that foreseeably will be heard or revieWed by the city commission,
or a city board or committee. The term specifically includes the principal as well as
any agent, attorney, officer or ertlployeeof a principal. regardless of whether such
lobbying activities fall within the normal scope of employment of such agent,
attorney, officer or employee.
City Code Chapter 2. Article VII, Division 3, entitled "Lobbyists. requires the
registration with the City Clerk prior to engaging in any lobbying activity with the City
Commission, or any personnel as defined in the subject code sections.
No member of it City Board shall:
Either directly or through an associate, appear, represent or act on behalf of
a third person before the City Commission or any city agency with respect to
any agency action sought by theth/reI person.
Either directly or through an associate be ergaged as a lobbyist for and on
behalf of a third person with respect to any official action by any public officer
sought by such third person.
Failure to comply with the Lobbyists Ordinances shaUbe handled by the Miarni.
. Dade County Commission on Ethics and Public Trust.
For additional information, please visit our website at http://miamibeachfJ.gov
. SECTION" ~SCOPEOF SERVICE
The purpose ofthis Bid is to establish a contract, by rneans ()fsealed bids to a
qualified provider of janitorial services. .. The contractor shall provide all labor,
equipment. tools, chemicals, paper products,supervision, and other items or service
necessary to perform the work as defined in this Bid. The City of Miami Beach
reserves the right to add, delete and/or modify locations and/or services as deemed
necessary. Payment for additional or modified locations and/or services will be at
the agreed upon price, based on the quoted bid price for comparable locations
and/or services. Deductions from payment for deleted locations will also be made as
per the quoted bid price for comparable locations and/or services.
LOCATIONS OF PROPERTIES: The properties covered herein are located as
follows:
A 7th Street Parking Garage, Collins AVe. & 7th St.
B. 12th Street Parking Garages. Drexel Ave. & 12th St.
C. 13th Street Parking Garage. Collins Ave & 13th St.
D. 17th Street Parking Garage. Pennsylvania Ave & 17th St
1. City Hall. 1700 Convention Center' Drive.
2. Scott Rakow Youth Center, 2700 Sheridan Avenue.
3. Police Department, 1100 Washington Avenue.
4. Historic City Hall, 1130 Washington Avenue.
5. Miami Beach Public Restrooms. see Attachment "B", page 53
6. Bass Museum Development Office. 2100 Park Avenue.
7.S()uth ShoreC()mmunity Cellter. 833 Sixth Street
8. Fire Station No. 2,2300 Pine Tree Dr.
9. 21st Street Recreation Center, 2100 Washington Avenue.
10. Ocean Front Auditorium, 1001 Ocean Drive.
11. North Shore Community Center, 7250 Collins Avenue.
.12. North Shore Recreation Center. 501 - 72nd Street.
13. Muss Park, Chase Ave. & 44th Street
14. Tatum Park. 8050 Byron Avenue.
15.Stlllwater Park, 8440 Hawthome Avenue.
16. Fairway Park, Fairway & No. Shore Dr.
17. Normandy Shores Park, 2605 Biarritz.
18. Normandy Isle Park, 7030 Trouville Esplanade.
19. Parks Maintenance Bldg., 2100 Meridian Ave.
20. Property Management Bldg., 1245 Michigan Ave.
21. Fleet Mgmt./Sanltation Bldg.,. 140 MacArthur Causeway
22. Parking Dept. Bldg., 777, 17th S1. (2nd Floor)
23. Beach. Patrol Office. Ocean Drive. & 10th St.
24. . Flamingo Park Tennis Court, 1100 Michigan Ave.
25. Public Works Yard Offices, 2300 Pine Tree Dr.
26. 7th Street Parking Garage Offices & Elevators. Collins Ave. & 7thSt.
27. 13th Street Parking Garage Offices & Elevators; Collins Ave & 13th 8t.
28. 17th Street Parking Garage Offices & Elevators. Pennsylvania Ave & 17th St.
29. Police Dept. Special Invest. Unit Office, 1831 Bay Rd.
30. Marine Patrol Office, 1900 Purdy Ave.
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
31. 77717 StreetBuilding
32. 555 Convention Center Drive BUilding
EXAMINATION OF PROPERTIES:
Each bidder is responsible. prior to submitting their bid to visit each location and be
acquainted with the needs and requirements of the service for each location. The
bidder is also required to carefully examine the specifications and to be informed
thoroughly regarding any and al conditions and requirements that may in any
manner affect the work to be performed under this contract. No additional
allowances will be made because of lack of knowledge of these conditions.
DESCRIPTION OF GARAGE PROPERTIES:
. 7th Street parking Garage; a six (6) story, 649 space parking garage.
(1) There are three (3) elevators and four (4) stairways which require
cleaning.
(2) All garage ramps and spaces to be cleaned of litter and debris daily,
seven days per week.
(3) Once each week stairwells Will be washed and swept out.
(4) One Parking Office with bathroom will be cleaned daily, seven days a
week.
(5) All trash receptacles will be emptied daily. seVen days per week.
(6) Monthly Pressure washing to include ceilings and walls twice per year.
. 12th Street Garage; a four(4) story, 134 space garage
(1) All parking ramps, aisles and spaces to be cleaned of litter and debris.
(2) One (1) elevator and two (2) stairwells which will require cleaning.
(3) All trash receptacles will be emptied daily.
(4) Quarterly pressure washing of the garage to include walls and ceilings
once per year. ..
13th Street Parking Garage; a five story, 286 space public parking garage.
(1) All parking ramps and spaces shall be cleaned of litter and debris
daily.
(2) Two(2) elevators and two (2) stairwells which require cleaning.
(3) One (1) parking office will be cleaned daily.
(4) All trash receptacles will be emptied daily. .
(5) Quarterly pressure washing to include walls and ceilings once per
year, . . .
17th Street Garage and Surface Lots; a five story 1 ,460 space garage and two (2)
surface lots consisting of 506 spaces.
(1) All parking ramps, aisles and spaces to be cleaned of litter and debris.
(2) Four (4) Elevators and four (4) stairwells which will reqLire cleaning.
(3) One (1) parking office and two (2) public restrooms will be cleaned
daily. .
(4) All trash receptacles will be emptied daily
(5) Quarterly pressure washing of the garage to include walls and ceilings
once per year.
BID NO. 34-02103
. DATE: March 7, 2003
CITY OF MIAMI BEACH
GARAGE HOURS OF OPERATIONiCLEANING
7th Street Garaae CC)llins AVe. & 7th Street
A. Hours of Ooeration/Cleanina:
1. Ooeratina Schedule The garage operating schedule is 24 hours a day
7 days a week.
Niaht Cleanina Hours:. Not required.
Day Cleanina Hours
3a. 7 Days per Week (11 Hours per Day).
3b. 4 Days per Week (6.5 Hours per Day)
3c. 1 Day per Week (4 Hours per Day)
12th Street Garaae:. Drexel and 12th Street.
A. Hours of Operation/Cleaning:
1. Ooeratina Schedule: 7 days a week 24 hours a day.
2. Night Cleanina Hours Not required.
3. Day Cleaning Hours:
3a. 7 days per Week (4 hours per Day).
13th Street Garaae: Collins and 13th Street
A. Hours of Ooeration/Cleaning
1. Ooeratina Schedule The garage operating schedule is 7 days a week
24 hours a day.
2. Night Cleanina Hours: Not Required
3. Day Cleanina Hours:
3a. 7 days per Week (4 hoursperDay).
17th Street Garaae and Surface Lots: Pennsylvania and 17th Street.
A. Hours of Operation/Cleanina:
1. Ooerating Schedule: Garage and Lots, 7 daysa week 24 hours a day.
2. Niaht Cleaning Hours: Not Required
3. Day Cleaning Hours:
3a. 7 days per Week (9 hours per Day)
3b. 5 days per Week (2 hours per Day)
GARAGE HOUSEKEEpING SPECIFICATIONS
A. Dailv Services:
1. Collect and dispose of all waste materials.
2. Empty and wipe all ashtrays.
3. Dry mop all VAT. wood and compositionfloors with chemically treated
dust mops.
4. Dust desks, chairs and other office furniture.
5. Spot clean doors and door frames.
6. Spot clean partition door glass.
7. Clean, wipe and sanitize drinking fountains.
8. Dust all vertical and horizontal surfaces within reach.
B. Weeklv Services:
1. Perform low dusting of all areas not included in daily services.
2. Clean electrical switch/receptacle covers and surrounding areas.
3. Dust baseboards.
4. Dust all vertical surfaces on furniture.
5. Dust all louvers, ventilation grills and dampers within reach.
C. Monthly Services:
1. Perform high dusting (ie. door header and trim. top and edge of
partitions) .
2. Dust all picture frames, charts andsil11i1ar wall hangings in addition to
daily or weekly cleaning.
3. Strip, clean and apply new finish to resilient floors.
4. Dust all coverings to include blinds and shades.
D. Quarterlv Services:
1. Dust walls. partitions. doors and all vertical and horizontal surfaces
not included in. monthly, weekly or dally services.
2. Dust and vacuum all high surfaces to include wood panels. HVAC
diffusers/vents and ceiling tiles surrounding the vents.
Restrooms
A. Daily Services:
1. Clean and sanitize restrooms, wash basins, dispensers, chrome pipe,
fittings and supports.
2. Clean Mirrors and Frames.
3. Wet mop and disinfect floors.
4. Clean and sanitize toilets, urinalsandsanitaty napkin receptacles.
5. Dust ledges and partitions.
6. Promptly advise the Building Manager's office of any inoperative.
missing or damaged restroom fixture.
7. Damp mop walls, partitions. doors and frames. ledges. sills and
counters.
8. Refill all dispensers (towels, tissue. hand Sbap.napkins).
CITY OFMIAMl BEACH
1310 NO. 34-02/03
DATE: March 7,2003
Page 15 of 116
C. Quarterly Services:
1. Clean and vacuum diffusers/vents and ceiling tiles.
3. Elevators. Lobbies and Building Corridors
A. Daily Services:
1. Dust ledges within reach.
2. Damp mop as needed.
3. Empty and clean cigarette receptacles.
4. Spot clean walls and doors.
6. Clean. wipe and sanitize drinking fountains.
9. Collect and dispose of all waste material.
10. Turn off all lights.
11. Spot wash partitions,. walls and doors.
B. Monthlv Services:
1. Wash toilet partitions and ceramic tile walls.
2. Scrub walls.
3. Perform high dusting and/or washing, including walls.
Weekly Services:
1. Machine polish and/or apply finish to all non-carpeted areas to
maintain excellent appearance.
C. Quarterlv Services:
1. Clean and vacuum diffusers/vents and ceiling tiles.
4. Garaae Ramos. Aisles. Soaces
A. Daily Services:
1. Pick up debris litter.
2. Sweep thoroughly.
Stairways
A. Dailv Services:
1. Sweep thoroughly.
2. Remove all debris.
B. Quarterlv Services:
1. Pressure wash floors;
B. Weeklv Services:
1. Wash stair treads, risers, and landings.
C. Quarterlv Services:
1. Wipe down walls.
Buildina Service Areas
A. Dailv Services:
1. Clean all janitor closets at end of shift and promptly switch off all
BIDflJO.34-02/03
DATE: March 7, 2003
lights.
Place waste paper,cardboard and rubbish. etc.
receptacles or assigned rooms.
A. Dailv Services:
1. Sweep sidewalks adjacent to the building.
2. Wash door glass and door frames.
3. Wipe down horizontal entrance . ledges.
4. Remove gum and other adhesive material.
5. Sweep or flush clean exterior entrance to maintain in a good
condition.
6. Clean and/or polish all metal finishEd entrances to the building.
8. Other Reouirements
Provide owner daily with a list of maintenance problems which need
. correction.
Physically check all. soap dispensers daily to make sure they are operating
properly.
Bidder's offer should include all the services listed and all supplies such as
soap for dispensers, tissue paper, hand towels, and trash liners. All
equipment necessary to perform required services is to be provided by
Contractor.
DE:SCRIPTION OF CITY PROPERTIES:
CITY HALL; Four-Story Structure. (109.000 sq. ft.)
(1) The floors of the building to be serviced consist of carpeted and tile
areas.
(2) There are Twenty-three (23) bathrooms located in the following areas;
Fourth Floor -nine (9), Third Floor - six (6). Second Floor -four (4),
First Floor - four (4).. .. .
(3) There are fourteen (14) water fountains to be Cleaned located in the
following areas; Fourth Floor" three (3), Third Floor- four (4), Second
Floor - four (4), First Floor -three (3).
(4) There are four (4) elevators and four (4) stairways which require
cleaning.
SCOTT RAKOW YOUTH CE:NTER;(55.118 sq. ft.)
Two-Story Structure with aseparatesingle.;story locker room building.
(1) The floors of the buildings to be serviced consist of carpeted and tile
areas. Special use floors in three (3) distinct areas of operation; (a)
gymnasium. (b) ice rink perimeter, (c) patio.
(2) There are eight (8) bathrooms located in the following areas; Locker
Rooms -two (2), Upstairs.; two (2), Ice Rink -two (2), Concession _
one (1), and Gymnasium -one (1).
(3) There is one (1) elevator and three (3) stairways which require
cleaning.
(4) There are seven (7) Water fountains to be cleaned located in the
Page 17 of 116
following ar~as;Concession ~one (1), Upstairs-two (2). Pool-two (2),
Ice Rink -one (1) and Gymnasium ~one (1).
POLICE DEPARTMENT; (100,000 sq. ft.) Five-Story Structure with Public Parking
Facility (2 levels), Restricted Police Parking Facility (9 levels). Firing Range,
Detention Cells. Jail Facilities, Gymnasium and Locker Rooms.
The floors of the buildingtd b~ serviced consist of carpeted and tile
areas. Special use floors in the following areas; (a) Firing Range. (b)
Gymnasium. .
There are 31 bathroorl1slocated in the following areas; Fifth Floor-two
(2). Fourth Floor-eight(B), Third Floor- six (6), Second Floor-four (4)
and First Floor - eleven (11).
There are three (3) elevators and six (6) stairways which require
cleaning.
There are thirteen (13) water fountains to be cleaned located in the
following areas; Fifth Floor-two (2). Fourth Floor-two (2), Third Floor-
two (2), Second Floor 4hree (3), First Floor 40ur (4).
Firing Range: There isa lead poison danger involved in cleaning the
firing range. Cleaning personnel whowork in this area will have to
take certain precautions. This will include periodiC blood tests and the
wearing of OSHA approved safetyequipment.(Silicone Half Mask
Respirator) All cost incurred will be at contractors expense.
Additional Areas: Thereatefour(4) additional areas which require
janitorial services once we~kly. Th~se locations are one story sub-
stations. Contractor's personnel will be transported to these locations
by the Miami Beach Police Department. (Normally on Wednesdays)
Historic City HaJl;(31.200 sq. ft.) (Justice Center) Nine~StoryStructure with
janitorial requirements in the Public Ar~as on the first through eighth floors, the main
stairways, elevators, restrooms, etc.
The floors of the building to be serviced consist of carpeted and. tile
areas.
There are six (6) bathrooms located in the following areas: Eighth
Floor (1), Seventh Floor (1), Sixth Floor (1). Fifth Floor (1), Fourth
Floor (1), and Third Floor (1).
(3) There are two (2) elevators and three (3) stairways which require
cleaning. One stairway is first and second floor only. The other two go
from the second to the ninth.
(4) There are six (6) water fountains to be cleaned, located in the
following areas: One on each floor from the third through the
eighth.
CITYWIDE PUBLIC RESTROOMS,SeeAtfachment"B", page 53, Cost Worksheet.
BID NO. 34-02/03
DATE: March 7, 2003
~ASSMUSEUM DEVELOPMENT OFFICE, (1048 sq. ft.) One-Story Structure.
(1) The floors of the building to be serviced consist of carpeted areas.
(2) There are two (2) bathrooms requiring cleaning.
SOUtH SHORE COMMUNITY CENTER, (42,000 sq. ft.) Two-Story Structure.
(1) The floors of the building to be serviced consist of carpeted and tile
areas.
(2) There are six (6) bathrooms located in the following areas; First Floor
- four (4), Second Floor - two (2),
(3) There are five (5) water fountains to be cleaned located in the
following areas; First Floor- three, Second Floor ~ two
(4) There is one (1) elevator and one (1) stairway which require cleaning.
21st STREET RECREATION CENtER; One Story StruCture
(Multi-Purpose Room, Bandshell/Ampitheatre, Theatre. Chess Club/Office,
Patios/Entrancewaysl Alcoves, Bathrooms)
The floors of the building to be serviced consist of carpet, wood,
linoleum, concrete, and tile.
There are eight (8) bathrooms which require cleaning. (a. Interior of
Theatre Building has two (2) bathrooms. b. Social Hall Building
exterior has two (2) bathrooms which require cleaning during events
only, c. Exterior of Theatre aUilding has two (2) bathrooms requiring
cleaning during events only,d. Main Building has two (2) bathrooms.
There are eight (8) water fountains which require cleaning.
a. Theatre Building has one (1), and Main Recreation Building has
seven (7).
OCEANFRONT AUDITORIUM;(11,884sq.ft.) One Story Structure
(Multi-use large room, Stage areas; Dressing rooms, Stairwells. bathrooms,
Entry and Lobby. Outside entral1ceways should be Included for the
cleaning of litter and washdowl1.
(1) The floors of the building to be serviced consist of terrazzo, linoleum,
and concrete areas.
(2) There are three (3) bathrooms whiCh require cleaning.
a. Lobby has two (2) bathrooms.
b. Backstage has one (1) bathroom WhichreqLirecleaning.
(3) There are two (2) water fountains which require cleaning.
a. Lobby has one (1),
b. Backstage has one (1).
NORTH SHORE COMMUNITY CENTER; (18,656sq.ft.) One Story Structure
(Bandshell, Ampi-theatre, Dressing Rooms, Card Rooms,etc.) (Also
included at this locations is a separate structure "Activity Building" which is a
multi-use room).
Outside entrancewaysshould be inclUded for the cleaning of litter and
washdown.
(1) The floors of the buildings to be serviced corisistof Linoleum,
(1 )
(2)
(3)
BID NO. 34-02/03
DATE: March 7,2003
Terrazzo and Cement.
There are six (6) bathrooms which require cleaning.
a. "Activity Building" has two (2) bathrooms,
b. Dance Floor Perimeter has two (2) bathrooms,
c. Backstage has two (2) bathrooms.
(3) There are four (4) water fountains which require cleaning.
a. Backstage has one (1),
b. Dance Floor Perimeter hastwo (2),
c. "Activity Building" has one (1).
NORTH SHORE RECREATJONCENTER; One Story Structure
Outside entranceways should be included for thecleaniflg. of litter and
washdown.
(1) The only cleaning required at this location is two (2) bathrooms located on
the exterior of the building. Requires nightly cleaning of both bathrooms
and locking both when completed.
HOURS OF OPERATION/CLEANING
City Hall: 1700 Convention Center Drive.
A. Hours of Ooeration/Cleaning:
1. Qoeratina Schedule The City Hall operating schedule will primarily be
Monday through Friday from 8:30AM to 5:00PM; however, evening
meetings will occur on an ongoing basis. . The successful bidder will
be provided with a schedule of such meetings on a monthly basis.
2. Niaht Cleanina Hours Night cleaning shall be between the hours of
closing and 8:00AM the following morning.
3. Dav Cleanina Hours 2 Hrs.a Day I 5 Days per Week
FacilitvClosing:Facility shall be closed during Major Holidays at the
discretion of the City. Holiday closing shall not interrupt night cleaning
schedules. Should the facility be closed for a holiday, the contractor shall
schedule his normal cleanup crew for monthly. semi-annual, etc. cleaning
during this regularly assigned work time period, unless otherwise requested
by the City.
Comoutation of Daily Charae:
For purposes of adjustment due to unforeseSh closing of the facility, holiday
closing when services are not required, and other such closing for reasons
within or beyond the control of the City; the charge for services shall be per
the following method of computatiOI'l.
The monthly lump sum cost to the City shall be divided by the number of
days in that month. The per day rate received from this method will be
. deducted from that months bill for the number of days when services are not
required.
Scott RakoW Youth Center: 2700 SherrdahAvenue
A. Hours of OoerationlCleanina
Page 20 of 116
Ooeratina Schedule of Center The Youth Center operating schedule
will vary during the year, dependent on activity and need of the
Center.
Night Cleaning Hours & Contractor Reoorting ResPOnsibilitv. Night
cleaning shall be between the hours of closing and 8:00AM the
following morning. Cleaning Crews shall report to the center supervisor
or designated representative no later than ten (10) minutes after
scheduled closing time. Failure to report with ten (10) minutes after
closing time shall result h a penalty assessment of 50% against
contractor for that night's c1eani~ charge.
3. Dav Cleanina Hours (while Center is open) The following shall be the
hour schedule for the day cleaning employee.
Total 5-Hour Days..260 @5 Hrs. Day=1300 Hrs. total.
Total 7.5 Hour Days..70 @ 7.5 Hrs. Day=525 Hrs.total
TOTAL ANNUAL HOURS WORKED (DAY CLEANERS) 1825 hrs.
The above is subject to operational adjustment by the City without penalty
based on dates of school holidays, special events and other activities and
closing not known at the time of specification preparation.
B. Facility Closina:
Facility shall be closed during the following periods:
1. Major holidays at the discretion of the City.
2. Approximately 27 calendar days after Labor Day.
.~
Holiday closing shall not interrupt night cleahing schedules. Should the facility be
closed for a holiday, the contractor shall schedule his normal cleanup crew for
monthly, semi-annual, etc. cleaning during this regularly assigned work time period.
. unless otherwise requested by the City.
Daily/Quarterly Cleaning:
1. Maintenance personnel assigned to the facility during its operating
hours shall circulate throughout the facility performing such janitorial
functions as detailed herein, or as directed by the Youth Center
supervisor to maintain the facility in a clean, Iitter~free, safe condition.
Contractor shall be required to provide and install in this facility an
operational Time Clock for the daily cleaning personnel. Time Cards
shall be provided by the contractor. Time Cards must be turned in to
the Youth Center supervisor for invoice verifICation information.
2. All carpets and windoWs Shall be cleaned on a quarterly basis.
Bidder's Hourlv Rate:
The rate for the personnel provided during operating hours shall be bid as an
hourly charge. One person is contemplated on an as-needed basis for this
function. Should the City determine that more or less personnel are required
for this daily function, the requirements shall be changed accordingly at no
penalty to the City.
BID NO~ 34-02/03
DATE: March 7,2003
Page 21 of 116
Police Deoartment:1100Washington Avenue.
A. Hours of OoerationlCleanina: . ..... ..
1. Ooeratina Schedule: The Police Department operatin{j schedule will
primarily be Mondaythrol:Jgh Sunday, twenty-four hours a day,
however office areas-occupied areas onlywill primarily be Monday
through Friday from 8:30AM to 5:00PM.
Night Cleanina Hours:. NOT REQUIRED
Dav Cleanina Hours: The following shall be the hour schedule forthe
day cleaning employees.
Five (5) personnel shall be required Mondaythrou{jh Friday from 7:30
AM to 4:00PM. (one-half hour for lunch) One person shall be required
on Saturdays and Sundays for four (4) hours each day. Janitorial
personnel will be assigned responsibilities daily by the Police Property
Manager.
Facilitv. Closing:. Facility shaUbe closed during Major Holidays at the
discretion of the City. Holiday closing shall not interrupt cleaning schedules.
Should the facility be closed fora holiday, the contractor shall schedule his
normal cleanup crew for monthly, semi-annual, etc. cleaning during this
regularly assigned work time period, unless otherwise requested by the City.
Daily Cleaning: ..Maintenance personnel assigned to the facility during its
operating hours shall circulate throughout the facility performing such
janitorial functions as detailed herein, or as directed by the Police Property
Manager to maintain the facility in a clean, free, safe condition. including the
Police parking garages.
Bidders Note: The rate for the personnel prOVided during operating hours
shall be bid as a monthly charge based on the following: Five (5) personnel X
8 hours per day X 5 days per week and One (1) person X 4 hours per day X
2 days per week. (Sat. & Sun.)
. Historic CitvHall:(Justice Center) 1130 Washington Avenue.
A. Hours of Ooeration/Cleaning:
1. Ooerating Schedule: Historic City Hall operating Schedule will
primarily be Monday throu{jh Friday from 8:30AM to 5:00PM.
2. Niaht Cleanina Hours. Night Cleaning shall be between the hours of
closing and 8:00AM the follQwing morning.
3. Day Cleanina Hours: Not Required
B. Facility Closing: Facility shall be closed during Major Holidays at the
discretion of the City. Holiday closing shall not interrupt night cleaning
. schedules. Should the facility be closed for a holiday, the contractor shall
schedule his normal cleanup crew for monthly, semi-annual. etc. cleaning
during this regularly assigned work time period. unless otherwise requested
by the City.
Bass.Museum Develooment Office: 2 00 Park Avenue
. A. Hours of Ooeration/Cleanina:
1. Ooeratina Schedule The Development Office operating schedule will
primarily be Monday through Friday from 8:30AM to 6:00PM.
Night Cleanina Hours- Not required.
Dav Cleanina Hours:-Iwice Weekly on MondaYs and Thursdays in
the mornings.
South Shore Community Center (SSCC): 833 Sixth Street.
A Hours of Ooeration/Cleaning:
1. Ooeratina Schedule The SSCC operating. schedule will primarily be
Monday through Friday from 8:30AM to 5:00PM.
Niaht Cleanina Hours Night cleaning shall be between the hours of
closing and midnight.
Dav Cleanina Hours (While SSCC is opan) The following shall be the
hour schedule for the day cleaning employee. Begin at 12:00 PM.
(Noon)
TotalS-Hour Days...260@5 Hrs. Day=1300 Hrs.
Mornina Clean-uo .Ona person shall be required to clean the
. entranceways, breezeway. and exterior stairways by means of
sweeping and/or hosing down as required and empty garbage. This
requirement must be completed not later than 8:00 AM each morning,
Monday through Friday. (Bid Item # G.4 of Cost Worksheet of
Citywide Buildings).
Facilitv Closing: Facility shall be closed during Major Holidays at the
discretion of the City. Holiday Closing shall not interrupt night cleaning
. schedules. Should the facility be closed for a holiday. the contractor shall
schedule his normal cleanupcreW.formonthly, semi-annual, etc. cleaning
during this regularly assigned work time period, unless otherwisa requested
by the City.
Dailv Cleaning: Maintenance personnel assigned to the facility during its
operating hours Shall circulate. throughout the faCility performing such
janitorial functions as detailed herein, or as directed by the Building
supervisor to maintain the facility in aclean,free, safe condition. The primary
function of the day personnel will be preparing and cleaning up from the
Jewish Vocation feeding of the eldarly program.
Bidders Note: The. rate for the personnel. provided during operating hours
(daily cleaning) shall be bid as a part of the monthly lump sum cost for the
entire project requirements.
21st. Street Recreation Center: 2100Washingt()n Avenue.
A. Hours of Ooeration/Cleanina: . .
1. Ooeratina Schedule Monday thru Thursday - 9:00 AM -9:00 PM,
Friday - 9:00 AM - 10:30 PM, Saturday - 6:00 PM - 10:30 PM.
''Time CertainCleanlnoi,: Pri61't68::30 AMon Mondays thru Fridays all
areas and entryways must be cleaned for program start. Saturdays all
areas and entryways must be cleaned prior to 5:30 PM.
3. Dailv Services: Remove leaves,seagrapes, litter, etc. from all
walkways, patios, stairs and exterior foyers. (Includes removing
cobwebs, cocoons, and dirt from foyer walls).
OceanFront Auditorium: 1001 Ocean Drive.
A. Hours of Ooeration/Cleaning: . . .. . . .. . .
1. Ooeratina Schedule Monday thru Thursday - 9:30 AM -12:30 PM.,
Friday & Saturday - 6:00 PM -12:00 midnight., Sunday - 6:30 PM -
10:00 PM.
2. "Time Certain Cleanina":Completed by 4:00 PM, prior to all program
hours.
Scheduled thorough Cleaning one time per week.
"Current janitorial needs are mostly outside the large room,performing
weekly, monthly, quarterly and annual tasks only.
9. North Shore Community Center: . 7250 & 7275 Collins Avenue.
A. Hours of Ooeration/Cleaning:
'1. Ooerating Schedule Monday and Saturday -( Closed), Wednesday,
Thursday, Friday and Sunday - 6:00 PM - 10:00 PM.
1 (a.) Activity Center: Monday thru Thursday - 8:30 AM -9:00 PM., Friday
8:30 AM - 5:00 PM, and Saturday 9:00 AM -1:00 PM.
2. "Time Certain Cleaning": Completed by 5:30 PM,at Community
Center (Bandshell) and prior to 8:00 AM in the Activity Center.
North Shore Recreational Center: 501 -72nd Street:
A. (1) The only cleaning required at this location is two (2) bathrooms
located on the exterior of the building. Requires nightly cleaning of
both bathrooms and locking. both when completed. All entranceways
and doorways must be cleaned
Muss Park: Chase Ave. & 44th Street
A. Hours of Operation/Cleanina:
1. Ooerating Schedule: Monday -Friday, 8:00 AM -6:00 PM.
Cleaning:
1. After closing of facility.
C Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
Tatum Pafk:8050 Byron Avenue
A. Hours of Ooeration
1. Operating SChedule:
Cleanina
1. After c1osingof facility.
Cleaning/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
Stillwater Park: 8440 Hawthome Ave.
Hours of Operation
1. Operating Schedule: Mbnday - Friday, 8:00 am - 6:00 pm
Cleanina
1. After closing of facility.
Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. . Restrooms (daily)
Fairwav Park: Fairway & No. Shore Dr.
Hours of Operation . . . .
1. Operating Schedule: Mond'ay - Friday, 8:00 am -6:00 pm
Cleanina
1. After closing of facility.
Cleaning/Janitorial needs:
1. Office (daily)
2. Two indoor shelters (daily)
3. Restrooms (daily)
. 2605 Blamtz
Hours of Operation
1. Operating SChedule: . Monday - Friday, 8:00 am - 6:00 pm
Cleanina
1. After closing of facility.
Cleaninal Janitorial needs:
1. Office (daily)
2. Indoor shelter (daily)
3. Restrooms (daily)
Normandv Isle Park: .' 7030 Trouville' Esplanade
A. Hours of Operation
1. Operating Schedule: Monday -Friday, 8:00 am - 6:00 pm
Cleaning
1. After closing of facility.
Cleanina/ Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
4. Locker Rooms (daily)
Parks Maintenance Blda:' (900 sq.ft)
A. Hours of Operation. '.' ....
1. Operating Schedule: Monday - Friday, 8:00 am- 6:00 pm.
Cleaninct
1. After closing of facility.
CleaninQ Janitorial needs:
1. Offices (daily)
2. Restrooms (daily) .. ..' . '.' .... . .' .' ..'
3. Floor mopping (twice a week for the office & daily for the restrooms)
Property Management Bldg: 1245 Michigan Ave.
A. Hours of Operation .... .. .'
1. Operating Schedule: Monday -Friday, 8:00 am -6:00 pm.
B. Cleanina
1. After closing of facility.
Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms(daily) ... .
3. Floor mopping (twice a week for the office & daily for the restrooms)
Fleet Marnt./Sanitation Bldas:
140 MaCArthur Causeway
Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
Cleanina
1. After closing of facility.
Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
20. ParkinQ Dept.Blda: 777, 17th Street (2nd Floor).
A. Hours of Operation
1. Operating Schedule: Monday - Friday,8:00 am ~6:00 pm.
Cleaning
1. After closing of facility.
Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
Beach Patrol Office Ocean Drive' & 10th' Street
Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am -6:00 pm.
Cleaning
1. Afterclosingof facility.
Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily) . .
3. Floor mopping (twice a week for the office & daily for the restrooms)
Flaminao Park Tennis Center:
. A. Hours of Operation
BID NO. 34-02/03
DATE: March 7, 2003
1. Operating Schedule: Monday - t=riday, 8:00am - 6:00 pm.
CleaniM
1. After closing of facility.
Cleanino Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for therestrooms)
Public Works Yard OfficeS:2300 Pinerree Drive.
Hours of Operation
1. Operating Schedule:
B. CleaninQ
1. Afterclosing offacility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
7th Street Garaae' Offices & ElevatorS: Collins Avenue' & 7th' Street.
A.
Hours of Operation
1. Operating Schedule:
Cleanina
1. After closlng of facility.
GleaninQ Janitorial needs:
1. Offices (daily)
2. Restrooms(daily)
3. Elevators (daily)
Monday -Friday,8:00 am -6:00 pm.
13th Street Garaae Offices & Elevators: Collins Avenue & 13th Street.
B.
Hours of Operation
1. Operating Schedule:
Cleanina
1. After closing of facility.
CleaninaJanitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Elevators (daily)
17th Street Garaoe offices &Elevatots: CollinS Ave. & 17th Street.
Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am- 6:00 pm.
Cleanina
1. After closing offaeility.
Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. ' Elevators (daily)
Monday- Friday, 8:00 am- 6:00 pm.
A.
Hours of Operation
1. Operating Schedule: Monday- Friday, 8:00 am - 6:00 pm.
Cleaning
1. Afterclosin90f facility.
Cleaning Janitorial needs:
1. Offices ( daily)
2. Restrooms (daily)
3. ,Floor mopping (twice a week for the office & daily for the restrooms)
1900 Purdy Ave.
Hours of Operation
,1. Operating Schedule: Monday -Friday, 8:00 am - 6:00 pm.
Cleanina
1. After closing of facility.
Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily) ,
3. Floor mopping (twice a week for the office & daily for the restrooms)
CITY HOUSE:KEEPING SPECIFICATIONS
, Office Areas"occupied areas only
Dailv Services:
1. Collect and dispose of all waste materials.
2. Empty and wipe all ashtrays.
3. Dry mop all VAT, wood and composition floors withchemicaUy treated
dust mops.
Vacuum aU traffic paths.
Dust desks, chairs and other officefumiture.
Spot clean doors and door frames.
Spot clean partition door glass.
Clean, wipe and sanitize drinking fountains.
Dust all vertical and horizontal surfaces within reach.
Spot clean VAT, wood and Composition floors, including all carpeted
areas.
Promptly tumoff all lights upon completion of cleaning.
Lock and check all entrance doors to all floors, suites and/or special
areas in accordance with special security instructions.
Weekly Services: ," , " ".,' .
1. Perform low dusting of all areas not included in daily services.
2. Clean electrical switch/rElceptacle covers and surrounding areas.
3. Dust baseboards.
4. Dust all vertical surfaces onfumiture.
5. Dust all louvers. ventilation grills and dampers within reach.
6. Vacuum all carpeted areas.
Perform high dusting (ie. door header and trim, top and' edge of
partitions).
Dust all pictureframes,c::harts and similar wall hangingsin addition to
daily or weekly cleaning.
Strip, clean and apply new finish 'to resilient floors.
Dust all coverings to inClude blinds and shades.
Vacuum upholstered furniture.
Quarterly Services:
1. Lift pile of carpeting.
2. Dust walls, partitions,' doors and all vertical' and' horizontal surfaces
not included in monthly, weekly or daily services.
3: Dust and vacuum all high surfaces to include wood panelS. HVAC
diffusers/vents and ceiling flies surrounding the vents.
Semi-Annual Cleanina:
1. Carpeted floors will be steam cleaned and shampooed.
Dailv Services:, ,', " , " .'
1. Clean and sanitize restrooms,wash baSins, dispensers, chrome pipe,
fittings and supports.
2. Clean Mirrors and. Frames.
3. Wet mop and disinfect floors.
4. Clean and sanitize toilets, urinals and sanitary napkinrec::eptacles.
5. Dust ledges and partitions; .
6. Promptly adviSe the Building Manager's office of any inoperative,
missing or damaged restroom fixture.
7. Damp mop walls,partitions,doorsaJid frames, ','ledges, sills' and
counters.
8. Refill all dispensers (towels, tissue,harid soap, napkins).
9. Collect and dispose of all waste material.
10. Turnoff all lights. , .', .
11. Spot wash partitions, walls and doors.
Monthlv Services:
1. 'Wash toilet partitions andcerarnictilewalls.
2. Scrub walls.
3. Perform high dusting and/or washing, including walls.
C. Quarterlv Services:
1. Clean and vacuum diffusers/vents'alld ceiling tiles.
Elevators. Lobbies and Buildino Corridors
A. Dailv Services:
1. Vacuum all carpeted floors and spot clean as needed.
2. Dust ledges within reach.
3. Damp mop as needed.
4. Empty and clean cigarette receptacles.
5. Spot clean walls and doors.
Stail'lN8VS
A. Daily Services:
1. Sweep thoroughly.
2. Remove all debris.
3. Vacuum all carpeted stairs.
Weeklv Services: .. ,.
1. Dust thoroughly and wet mop stair treads, risers, and landings.
Quarterlv Services:
1. Wipe down walls.
Buildina Service Areas
A. Daily Services:
1. Clean all janitor closets at end of shift and promptly switch off all
lights. , " . " ,,' ;
Place waste paper, cardboard
receptacles or assigned rooms.
Quarterlv Services:
1. Wash all windows,interior and exterior surfaces. These cleanin9s ate
to be scheduled on a quarteflybasis. These are to be scheduled for
June 1, 1998, September 1,1998, December 1,1998 and March 1,
1999. Contractor shall notifY the Contract Administrator seven (7)
calendar days prior to the contractor's requested start date. Contractor
shall also notifY the above ,City representative within 'four '(4) hours
after completion of the work, or prior to 4:00 P.M. of the same day
work was completed.
Special Use Floors
A. Manufacturer's cleanina recommendations:
1. Gymnasiu~cleaned daily and resurfaced (*) semi~annually, per
manufacturer's requirements. '
Resurfacing shall be per manufacturer's specifications for total
removal of floor coating and re-application. Bidders shall include cost
of re-surfacing bi-weeklyin their Bids for general work and shall
indicate in the Bid the cost for a single strip/re-application of the
specified material should the work be, necessary at more frequent
intervals than required herein.
BIDDERS NOTE: It is the intent of the City to assure that the special use
surface receives only the treatmentmethod and chemicals approved by the
manufacturer. It is the bidder's reSponsibility to prove to the City's satisfaction
that approved methods will be used.
Cost quoted for a single strip/re-application shall be in addition to the monthly
rate charged for general nightlycleanings.
Ice'Rink Perimeter cleaned daily.
Other Requirements
Provide owner daily with aljstof maintenance problems which need
correction. "', , ' " " " ", ' '
Physically cheCk all soap dispensers daily to make sure they are operating
properly.
Bidder's offer shollldinclude all the servIces listed and all supplies
such as soap for dispehsers, tissue paper, hand towels, and trash
liners. All equipment necessary to perform required services is to be
provided by Contractor.
City Aoprovals Reauired:
The City must approve all janitorial supplies (paper gOOds. chemicals, solvents, etc.)
used by the Contractor in the performance of his work. No supplies shall be used
withouttheapproval of the City of Miami Beach.
Should the City be dissatisfied with the results of supplies provided by the
Contractor, the City shall have the rightto require the removal of said product(s) and
its replacement with an acceptable item of supply.
It is the intent of the City that supplies which do not meet with City's approval will be
considered unacceptable and Contractor will be required to use other brands/types,
etc. of supplies which meet the minimum standards of similar supplies used by the
City's own Building Maintenance personnel.
Bidder Questionnaire: ,,' ", " ,',,' , , , ' , , ' '
Attached to the Bid is a Bidder Questionnaire form which must be completed and
submitted to the City with your bid. Eac:hbidder is encouraged to provide any
additional information on his firm and/or. services which may aid the City in its
evaluation of his bid.
Overtime:
The City of Miami Beach shall not be responsible for overtime payments for any
hours in excess of forty (40) per week, or over eight (8) hours per day. It will be the
successful bidder's responsibility to', assure that no person is sent to the City of
Miami Beach when he has already worked forty (40) hours. The City of Miami
Beach will not pay for any overtime.
14. Cancellation:
In the event the successful bidder cannot provide the required services covered by
the Contract at any particular time, the City will then reserve the right to go to the
next lowest responsive and responsible bidder, or to any other Contractor or firm
which supplies janitorial service, for the City's requirements as provided in these
specifications. However,failure on the part of the successful bidder regular1y to
provide the services needed by the City, shall be grounds for cancellation by reason
of default.
DEFAULT:
, "It is understood by the parties of this contract that the successful bidder's obligation
hereunder shall be to meet the specified requirements of the City of Miami Beach.
In the event that the successful bidder is unable to furnish such janitorial service, the
City shall go to the open market, including, but not exclusively to the next highest
bidder, or successive bidders in order, in this bid;' which event the successful bidder
will reimburse the City for the additional cost between the rates quoted in this
contract and whatever rate the City is required to pay for such janitorial service;
provided that the successful bidder shall have no obligation to fumish service (1) in
the event it is unable to do so because of hurricanes, floods, or other acts of God,
war, riots,legal strikes, or other causes beyond its control; of (2) to replace City
workers on legal strike.
Computation of Dailv Charoe:
For purposes of adjustment due to unforeseen closings of the facility, hOliday
closings when services are not required, and other such closings for reasolls within
Niaht Cleanina Charge: , . "
The monthly lump sum cost to the City shall be divided by the number of
days in that month. The per day rate received from this method will be
deducted from that months bill for the number of days when services are not
required.
Dav Charge:, , ,", '. '. .'
Day charges are based on hours worked. If no hours are worked, no
payments are due.
PERSONNEL:
PROJECT MANAGER; The contractor shall provide a Project Manager who
shall be responsible for the competent performance of the work.
(1) The Project Manager shall have full authority to act for the contractor.
(2) The Project Manager or a designated representative shall meet with
City Personnel designated by the City to discuss immediate problem
areas. The Project Manager or a representative shall respond within
four (4) hours after notification. The contractor shall provide the
telephone number of the person(s)to call should the need arise.
The Project Manager shall be able to read, write, speak and
understand English.
EMPLOYEE'S 'IDENTIFiCATION: Contractor personnel' must be reCClgnizableas
such while in City facilities. This may be accomplished by wearing distinctive
clothing bearing the name of the company or by wearing appropriate badges which
contain the contractor's company name and employee's name. The contractor is
responsible for acquiring an appropriate number of badges to meet their needs at
his own expense.
.CONTRACTOR'S EMPLOYEES: All employees employed by the contractor shall
be considered to be at all times the sole employees of the contractor under his sole
direction and not an employee or agent of the City.
(1) The contractor shall supply competent and physically capable employees and
the City may require the contractor toimrnediately remove an employee it deems
careless, incompetent, insubordinate, or otherwise objectionable and whose
continued employment is not in the best interest of the City.
(2) The contractor shall supply list of employee names that will be providing
services in accordance with the terms and conditions of this contract. These
employees shall be covered under the contractors' Insurance Policy in accordance
with the "Insurance Requirements" (State of Florida Workers' Compensation and
Employer's Liability) of this contract. These will be the only employees authorized to
work in the City of Miami Beach facilities..
All contractor's employees shall present a 'positive and professional
, appearance and demeanor.
All contractor's ernployeesshail rnaihtaih gOod grooming standards.
All contractor's employees shall wear uniforms which display the name of the
company. Uniforms shall be clean and pressed.
All contractor's employees shall wear nametags.
All contractor's employees shall be trained in customer service.
All contractor's employees shall understand their role as an ambassador of,
and partner to the City. ,
All contractor's employees of the shall be bonded and insured.
All contractor's employees must go through criminal background check.
LOSTA-ND FOUNl:rPROPERTY: ltis'the responsibilityofthe contractor to ensure.
that all articles of possible personal or monetary value found by the contractor's
employees are tumed in to the Miami Beach Police' Property Unit located at 1100
Washington Ave., Miami Beach, Florida.
QUALITY CONTROlJQOALlTY ASSURANCE:
QUALITY CONTROL: The contractor shall establish a complete Quality Control
,Program to assure the requirementsofthe contract are provided as specified. One
copy of the contractor's Quality Control Program shall be provided to the City Pre-
Performance Conference. An updated copy must be provided to the City on contract
start date and as changes occur. The program shall include, but not be limited to the
following:
(1) An inspection system covering all the services to be performed under the
contract. It must specify areas to be inspected on either a scheduled or
unscheduled basis and the title of theindividual(s) who will do this inspection.
(2) A minimum of two (2) documented inspections shall be performed by the
Contractor's Project Manager each month. A completed inspection checklist shall be
forwarded to the City of Miami Beach Contract Administrator within five (5) calendar
dates after completion of this Inspection Checklist.
(3) A method for identifying deficiencies in the quality of services performed
before'thelevel of performance becomes'unacceptable.
(4) A file of all inspections conducted by the contractor and the corrective action
taken. This documentation shall be made available to the City during the term of the
contract.
QUALITY ASSURANCE: The City will mbnitorthe contrac:torsperfbrmance under
this contract using a Contract Administrator.
.: ., -.
PERFORMANCE EVALUATION MEETINGS: The Contractors'Project Manager
shall meet with the Contract Administrator weekly during the first month of the
contract. Meetings will be as often as necessary thereafter as determined by the
City. However, a meeting will be held whenever a Contract Discrepancy Report is
issued. These discrepancies must be cured within five (5) calendar days from this
report (COR). A mutual effort will be made to resolve all problems identified. The
written minutes of these meetings will be signed by the Contractor's project manager
and the Contract Administrator. Should the Contractor not concur with the minutes,
he will state in writing to the Procurement Director any areas wherein he does not
concur.
KEVCONTROL: The Contractorshi:lllestabli~hancl implement' methods of
ensuring that all keys issued to the contractor by the City are not lost, or misplaced,
and are not used by unauthorized persons.i No keys issued the contractor by the
City shall be duplicated. The contractor shall develop procedures covering key
control that will be included in his/her quality control plan.
LOST KEYS: The contractor may' be required to replace, re-key, or to
reimburse the City for replacement of locks or re-keying asa result of
contractor losing keys. In the event a master key is lost or duplicated, all
locks and keys for that system shan be replaced by the City and the total cost
deducted from the monthly payment due.
REPORT: The contractor shall report the occurrence of a lost key
, immediately to the Purchasing Agent but no later than the next work day.
KEY ISSUE: It is the responsibility of the contractor to prohibit the use of
keys issued by the' City by any '. persons other than the contractor's
employees. It is also the responsibility of the contractor to prohibit the
'opening of locked areas by the contractor's employees to permit entrance of
persons other than contractor's employees engaged in the performance of
assigned work in those areas.
CONSER" A TION OF UTILITIES: The contractor shall be dir'ectly responsible for
instructing employees in utilitiesconserlfation practices. The contractor shall be
responsible for operating under conditions which preclude the waste of utilities,
, ,which shall include but shall not necessarily be limited to;
LIGHTS: Lights shall be used only in areas where and at the time when
work is actually being performed.
MECHANICAL EQUIPMENT: Mechanical equipment controls for heating,
ventilation and air conditioningsystemswill not be adjusted by the workers.
FAUCETS: Water faucets or valves shall be turned off after the required
usage has been accomplished.
TELEPHONES: City telephones Shall not be used for personal reasons nClr
for any toll or long distance calls. Any such calls made by the contractors'
employees will be deducted from the total monthly invoice, and the contractor
may be requested by the City of Miami Beach Contract Administrator to
terminate the employees' emploYment from this contract.
FIRE AND SECURITY: contractor is to comply with all fire regulations and is
responsible for securing the buildings during and after clean up. The City may have
security personnel on dUty during night cleaning hours.
BIDOERQUALlFICATIONS: Pre-aWard inspection of the bidders facility may be '
made prior to award of contract. Bids will be considered only from firms regularly
engaged in the business of providing janitorial services and who can produce
evidence that they have an established satisfactory record of performance for a
minimum of a five (5) year period withjobs of similar size and type; have satisfactory
financial support, equipment and organization sufficient to insure that they can
satisfactorily execute the services if aWarded a contract under the terms and
conditions herein stated. The terms "equipment" and "organization" as used herein
BID NO.' 34-02103
DATE: March 7, 2003
shall be construed tome an a fullyequippeci and well established company in'ine
with the best business practices in theindostry as determined by the proper
authorities of the City of Miami Beach. ' Bidders shall state in the bid Bid the names
of three (3) firms for which he is currently providing janitorial services. Bidder must
be licensed in Dade County.
TRANSFER OR SUBLETTING: The successful bidder shall not assign, transfer,
convey, sublet or otherwise dispose of this contract, or of any or all of his or its
rights, title or interest herein, or its power to execute such contract to any person,
company, corporation, without prior written consent of the City.
RESOLUTIC>NOF OIFFERENCES ON ACCEPTAaU: PERFORIVIANCE: TheCity
reserves the right to withhold payment in an amount equal to what the City
determines to be reasonable, when the contractor, in the City's opinion, fails to
perform to the contract standards. Payments withheld under this section shall be
computed as a percentage of the monthly payment normally due the contractor
reflecting in the opinion of the City a fair representation of the work performed below
standards or not performed in accordance with the specifications. Should the
contractor feel that the City is withholding payment in excess of the degree of non-
performance, the matter shall be referred to the Procurement Director of the City of
Miami Beach for a decision as to the validity of the contractors claim.
CONTRACT VARIANCES: Forpurposeiof bid evaluation, bidders must indicate
, any variances to the specifications, terms and conditions, no matter how slight. If
variations are not stated in the Bid, it shall be construed that the bid fully complies
with the specifications, terms and conditions.
GENERAL cLEANING: 'Work shall include, but shall not be limited to:' Bathrooms,
Hallways, Stairways, Eating Areas, Offices, Closets, Lobbies, Elevators,other
miscellaneous rooms, and all paved surfaces contiguous to building, (including
parking lot).
DEFINITIONS
1. Definitions: As used throughout this ststementof work, the following terms shall
have the meaning set forth below:, " ,
A. AQL: Acceptable Quality Level. The maximumpercentofdefectivework, or
number of defects, that will be allowed before work is considered
unsatisfactory .An AQL does not imply that the Contractor may knowingly
perform in an unsatisfactory way. It implies that the City recognizes that
unsatisfactory performance sometimes happens unintentionally. As long as
unsatisfactory performance does not exceed the AQL the service will not be
subject to payment reduction by the City. The Contractor, however, must re-
perform all unsatisfactory work unless excused by the City.
COntract Administrator: The City person responsible for checking contractor
performance.
WINDOWS: Windows are the glass surfaces which are an integral part of
the outer surface of the building.
CleanlriteriorWindow8Urfaces: After window has been cleaned all
traces of film, dirt, smudges, water and other foreign matter shall be
removed from frames, casings, sills, and glass.
Clean Exterior Window 'Surfaces: After a window has'been cleaned
all traces of film, dirt, smudge, water and other foreign matter shall
have been removed form frames, casings, sills and glass. Screens
shall be clean to the same standard.
REMOVE'TRASH: All waste.baskets, Cigarette bottreceptacles"(ashtrays,
etc.), and other trash containers within the area shall be emptied and
returned to their initiallocation.Boxes,cans,and papers, placed near a trash
receptacle and marked ''TRASH'' shall be removed. Any obviously soiled or
tom plastic trash receptacle liners in such receptacles shall be replaced.
Ashes and debris shall be removed from cigarette butt receptacles and
placed in a nonflammable container. Trash shall be disposed of in plastic
bags secured with bag ties. The contractor shall pick up any trash that may
fall onto the facility or grounds during the removal of such collected trash.
The trash shall be deposited in the nearest outside trash collection point.
VACUUM CARPET: After being vacuurned, the carpeted floor shan be free
of all visible litter and soil. 'Any spots shall be removed as soon as noticed.
All tears"burns, and raveling shall be brought to the attention of theQAE.
FLOOR MAINTl::NANCE: , All floors assessable to floor machines shall be
maintained by use of such machine unless otherwise stated in the bid
'specifications. After receiving floor maintenance the entire floor shall have a
uniform coating of a nonskid f1OClrftrlish,have a uniform, glossy appearance,
and be free of scuff marks, heel rharks, and other stains and discolorations.
All floor maintenance solutions shall be removed from baseboards, furniture,
trash receptacles, etc. Chairs, trash receptacles and easily movable items
shall be tilted or moved to maintain floors undemeath. All moved items shall
be returned to their proper poSition when all operations have been
completed. Floor maintenance includes the techniques of dry buffing,spray
buffing, stripping, a nd waxing as required to achieve the above stated results.
The techniques used depend upon the materials, equipment, and personnel
used to do the job. TheContractdr need not apply the techniques to the
entire floor, unless necessary, only to the portion of the floor needing work to
, bring the entire floor up to the standard.
MOP FLOORS: All accessible areas shall be mopped. Chairs,' trash
receptacles, and easily moveable items shall be moved to mop underneath.
After being mopped, the floor Shall have a uniform appearance, with no
streaks, swirl marks, detergent residue, or any evidence of soil, stains,film,
debris or standing water. There shall beno splash marks or mop streaks on
furniture, walls, baseboards, etc. or mop strands remaining in the area. Do
not mop wood or carpeted floors.
SWEEP FLOORS: After the floor has been swept, the entire floor surface,
including corners and abutments,shall be free of litter, dust and foreign
debris. Chairs, trash receptacles, and easily moveable items shall be tilted or
moved to sweep underneath.
,WALK-OFF MAT CLEANING: CarpeFtypeentrance mats shall be vacuumed
to remove soil and grit and to restore resiliency of the carpet pile. Rubber or
polyester entrance mats shall be swept, vacuumed, or hosed-down outside to
remove soil and grit. Soil and moisture underneath entrance mats shall be
removed and mats returned to their normal location.
LOW DUSTING: After low dusting jail dust, lint, litter, and dry soil shall be
removed from the horizontal surfaces of desks, chairs, file cabinets, and
other types of office fumiture and equipment and from horizontal ledges,
window sills, hand rails, etc. to a line 7'-0" above floor level.
HIGH DUSTING: After high dusting all dust, lint,litter, ahd dry soil shall be
removed from all surfaces above ,
7'-0" from the top of the floor surface. Venetian blinds, where installed,are
included in high dUSting.
SPOT CLEANING: Removesmudges,fingerprints, marks,streaks,' etc.,
from washable surfaces of walls, partitions, doors, and fixtures. Germicidal
detergent shall be used in rest rooms, loCker rooms, break areas, and
drinking fountains. Brass hardware" aluminum bars, and other metal on
doors and cigarette urns shall be polished with a polishing compound. After
spot cleaning, the surface shall have a clean, uniform appearance, free of
streaks, spots and other evidence of removed soil.
CLEAN DRINKING FOUNTAINS: Disinfect all porcelain andpolishedmetal
surfaces,including the'orifices and.drah.After cleaning"the entire drinking
fountain shall be free from streaks,stains, spots,smudges, scale, and other
obvious soil.
CLEANING OFGROUNDS:lnteridr cOl.lrts,grounds and sidewalks Shall be
free of trash and refuse. Paper, empty bottles, and cans shall be removed.
CLEAN LIGHT FIXTURES: Aftercleaning, IightfiJdures shall be free of bugs,
'dirt, dust, grease, and other foreign matter.
GLASS CLEANING: Includes all glass partitions, interior and exterior glass
doors, display cases, directory boards, draft shields on windows, mirrors and
adjacent trim. After glass cleaning there shall be no traces of film, dirt,
smudges, water and other foreign matter.
DESCALE 'tOILET BOWLS AND URINALS: After descaling, the entire
surface shall be free from streaks,stainsi scale,scum, urine deposits, and
rust stains.
RESUPPLY REST ROOMS: Restrooms shall be stocked sothat supplies do
not run out.
BASIC GLEANING: Tasks normally done together on a weekly or more
frequent basis.
,PERIODIC CLEANING: Tasks done at less frequent intervals. Normally
done as project work.
CLEANING IN CONCESSION AREAS: Contractor is required to clean
concession areas only to the extent indicated herein.
CITY FURNISHED PROPERTY ANDSERVtCES
Premises and Utilities: The City shall furnish, withOut cost to the Contractor,
designated space in buildings and a reasonable amount of utilities from existing
sources. These utilities are to be used only in connection with the performance of
this contract.
A.. The contractor shall maintain such building space to the same standards as
similar areas occupied by the City. '
The contractor will not make any alterations to the space except with the
written approval of the City. .,' ,) , ,,'
The contractor shall vacate suchbuildingspace and restore the premises to
the condition in which received, at his expense, fair wear and tear excepted,
by the time stated for contract completion.
CONTRActOR FURNISHED ITeMS
Materials: The Contractor shall furnish all materials necessary to perform the tasks
specified in the contract.
Eauipmentand Todls: The Contractor shall fumish all equipment and tools
necessary to properly perform the work defined in this contract.
Alleqllipment shall have bumpers and guards to prevent markirg or
'scratching of fixtures, furnishings, or building surfaces.
All electrical equipment used by the Contractor shall meet all safety
requirements of this contract and · shall be ULapproved. This equipment
must operate using existing building circuits. It shall be the responsibility of
the Contractor to prevent the operation or attempted operation of electrical
equipment, or combinations of equipment which require power exceeding the
capacity of existing building circuits.
The Contractor shall furrishand Use beater bar type vacuums for carpeted
floors.
All vacuum Cleaners shall have HepaFllters.
The Contractor shall fumishplastic trash can liners for
Rest Room Supplies: The Contractor shall furnish the following restroom supplies.
Samples of materials shall be submitted to the City for approval prior to contract
start and whenever a change occurs.
1. Toilet Tissues
2. Paper hand towels
3. Soap
(a) Hand
(b) Liquid
(c) Powder
4. Deodorant
(a) UrinalS (with wire hangers)
(b) Toilet bowls
Toilet Tissue shall be 500 sheets per roll, 2 ply, 96 rolls per
case
( or equaL)
Paper hand towels shall be MlIlti-fold, natural, 4,000 per case.
(Ft. Howard 233 or equal)
INFORMATION ON SUPPLIES: The Contractor shall provide to the City information
monthly on the quantity of supplies used during the course of the contract.
Information shall be given for all the items listed in paragraph 4 above. This
requirement is for information only. .
. . ,: ' .
Chemicals Used Bv Contractor:' All chemicalslJsed by the' Contractor must be
approved by the City and all MSD Sheets shall be submitted to the City, prior to the
usage of any/all chemicals.
ATTACHMENT "A"
COSTWORKSHEETI=OR CITY OF MIAMI BEACH 'BUILDINGS
We propose and agree, if this proposal is accepted tOCClntract with the City of Miami
Beach, Florida to furnish all necessary materials, tools, equipment, transportation,
chemicals, laborand supervisors necessary for any Janitorial Services required to maintain
the premise inan acceptable condition and necessary to perform and complete the work
called for by the Specifications for the Bid for the performance of Janitorial services at the
locations listed below for the period of one (1) year with an option to renew on an annual
basis for up to four (4) additional one year periods.
Each location shall be bid as a total monthly cost to the City. Sid shall include
costs for janitorial workers, supervisors, payroll, taxes, insurance" fringe benefits,
chemicals & supplies, tools & equipment, expendable supplies used in
replenishing rest room dispensers sudhas paper towels, roll tissue, hand soap,
'etc., overhead and profit.
BID ITEM "A":
CITY OF MIAMIBEACHClrY HALL 170() COl'lventionCenter Drive, Miami Beach,
Florida.
1. SpeCify CreW Size:
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance..........
b., fringe benefits............ ..... ...... .......
c. chemical supplies........................
d. Expendable Items....................;..
Total Monthly Cost to City'
BID ITEM "B": ,
SCOTT RAKOW YOUTH CENTER 27()() Sheridan Avenue, MillRliBeach, Florida.
1. Specify Crew Size: (Night Cleaning)
2. Ratio of Supervisors to workers:
3. Cost BreakdoWll: " .
a. payroll, taxeS &. insLJrance........;.;$
b.fringe benefits................... .........:$
c. chemical supplies............. ........;..$~--.....:..~
d. Expendable Items........................$__
Total Monthly Cost to City (Night Cleaning) ,
BID NO. 34-02/03
DATE: March 7, 2003
CITY OFMIAIVIIBEACH
Page 41 of116
Daily Chargl!:
(Day Cleaning Crew) $~_---,--per hour worked per person.
Special Chargl!: stripS. ResUrfaceiSpecial USl!FIOors.
(Gymnasium floor-if required more than seml-al'lrlually:
$
,BID ITEM ..C", .
POLICE DEPARTMENT 1100 Washington Avenue, Nliami Beach,Florida
Five (5) personnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One~rsonshaU be required 6nSaturdays and Sundays forfour(4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police PropertyManager.
BlotrENI"O". .',"'., ',',",' ',' " " ,',', ,,',' ,',"', ,', "
HISTORIC CITY HALL 1130 Washington Avenue, MiamiBeach,Fl6rida
SpecifyCrew Size:
Ratio of Supervisors toworkers:
Cost Brl!akdoWn:
a. payroll, taxes & insurance......."..
b. fringe benefits................;....;......
c:chemical supplies.......................
d. Expendable Items......................
Total Monthly Cost to City
$
$-~
$
$~~
.$
3. Cost Breakdovm:
a. payroll, taxes & insurance..........
b. fringe benefits.;..........................
c. chemical supplies.........;.............
d. Expendable Items....................!.
'TotalMonthly Cost to City
BIDITENI "E"
MIAMI BEACH PUBLICRESTROC>MSCity Wide
Specify Crew Size:
Ratio of Supervisors to Workers:
Cost BreakdoWn:
a. payroll, taxes & insurahc:e........i
BID NO. 34-02/03
DATE: March 7, 2003
$
Page 42 of116
b. fringe benefits..........................
c. chemical supplies.............;..;....
d. Expendable Items......................
Total Monthly Cost to City
SID ITEM "F"
BASS MUSEUMDE"ELOPMl:NT OFFICE 2100 PatkAvenue, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors tOINorkers: --'-~__~
3. Cost Breakdown:
a. payroll, taxes & insurance...... $
b. fringe benefits................ $
c.chemical supplies............... $
d. Expendable Items...............; $
Total N1onthlyCostto City $
'BIDITENI "G" < ", ,',", ., ,,' " "',', , ' /
SOUTH SHORE COMMUNITY CENTER 83~ Sixth Street, N1iamiBeach,Florida
Specify Crew Size:
Ratio of Supervisors to workers:
3. Cost BreakdOWn:
a. payroll, taxes & insurance......
b. fringe benefits................
c.chemical supplies...............
d. Expendable Items................
Total Monthly Cost to City (Night Cleaning)
4. Hourly Charge: (MomingClean.Up)
HOl.lrlyCharge: (Day Cleaning)
SID ITEM "H" , '" .'< '" ' ,,', ," '..
FIRE STATION #2,2300 Pine Tree Dr., Miami Beach, Florida (3 Bldgs)
SpeCify Crew Site:
Ratio of Supervisors to workers:
Cost BreakdOWn:
a. payroll, taxes & insurance........1- $
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF' MIANlI SE:A.CH
b. fringebel1efits. .......... ;...... ...;.... J.
c.chemical supplies.............,........
d. Expendable Items.......................
Total Monthly Cost to City
$------'-~
$~~
$~~
:$
BID ITEM "I" ,,". "',, "',' ,,",',',' '..,', . . '
21st STREET RECREATION CENTER 2100 Washington Avenue, Miami Beach,
Florida
Specify Crew Size:
Ratio of Supervisors to workers:
Cost Breakdown:
a. payroll, taxes&insurance........l
b. fringe benefits..........;.......,..;....;.
c. chemical supplies.....................;
d. Expendable Items............;..........
$--'-----'-~
$
$
$
BID ITEM "J" , ' , ,
OCEAN FRONT AODITOFUUM 1001' Ocl!ian Drive, Miami Beach, Florida
Specify Crew Size:
Ratio of Supervisors to workers:
Cost Breakdown:
a. payroll, taxes & insurance.......':'
b. fringe benefits......,..............;......
, c. chemical supplies.....................;
d. Expendable Items....................;.
Total Monthly Cost to City
BID ITEM "K" ',", "",. ",'.. ",',' ,,'..' ,,' . ",' .
NORTH SHORE COMMUNITY CENTER 7250 collins Avenue, Miami Beach, Florida
Specify Crew Size:
Ratio of Supervisors to workers:
Cost Breakdown:
a. payroll, taxes & insurance........;
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 44 of 116
b. fringe benefits..........................).
c. chemical supplies...................;...
d. Expendable Items.......................
Total Monthly Cost to City
BID ITEM "L"
NORTH SHORE RECREATION CENTER 501'. 72nd Street, IIIliami Beach, Florida
Specify Crew Size:
Ratio of Supervisors toworkers:
3. Cost Breakdown:
a. payroll, taxes & insurance.........
b. fringe benefits..................;.........
c. chemical supplies.........;.............
d. Expendable Items......................
Total Monthly Cost to City
BID ITEM "M"
MUSS PARK Chase Ave.S. 44th Street, Miami Beach,Florida
Specify CreW Size~
Ratio of Supervisors to workers:
cost Breakdown:
a. payroll, taxes & insurance.........
b. fringe benefits.............;..............
c.chemical supplies.............,.......,.
d. Expendable Items....................!.
Total Monthly Cost to City
BID ITEM "N"
TATUM PARK
8050 Byrol1Avenue, Miarni Beach, Florida
Specify Crew Size:
Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance........;$
BID NO. 34-02/03
DATE: March 7, 2003
. .., .
CITY OF 1\111.6.11111 BEACH
Page 45 of 116
b.fringe benefits................ ;$
c. chemical supplies............. . $
d. Expendable Items............,.......,$
Total Monthly Cost to City
BID ITEM "0"
STILLWATER PARK
$
'8440 HaWthorne Ave.,N1iami'Beach, Florida
1. Specify Crew Size: ~~~
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a.payroll, taxes & h'15uranC9..L...,
b. fringe benefits.................".........
c. chemical supplies.............;........
d. Expendable Items......... ...........!..
Total Monthly Costto City
BIDITEM"P" " , ,,' , '
FAIRWAY PARK Fairway & No. Shore Ilr.,MiarniBeach,Florida
.'Specify Crew Size: ___
Ratio of Supervisors to Workers: _--'-"'-'-~_
Cost Breakdown: , '
a. payroll, taxes & insuranC9........i$
b. fringe benefits....,.......,........,..... $
c. chemical supplies.....................;$
d. Expendable Items....:...............!$
Total Monthly CoSt to City
BID ITEM"Q"
NORMANDY SHORES PARK 260SBiarritZ,MiarniBeach, Florida
1.
2.
SpecifY CreIN Size:
Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance.........
b.fringe benefits...........................
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 46 of 116
c.chernical' supplies........... ...........
d. Expendable Items......................
Total Monthly Cost to City
$
BID ITEM "R" '. ,',' ,',' ",',",,' ,"', ,. "",. , ",' ""', ,'.,.
NORMANDY ISLE PARK 7030 Trouville Esplanade, Miami Beach, Florida
BIOITEM "S"
PARKS MAINTENANCEBLIlG..2100 Nleridian Ave., Miami Beach Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
1. Specify CrewSize:
2. Ratio of Supervisors to workers:
3. Cost BreakdoWn:
a. payroll, taxes & insurance..;...;..
b. fringe benefits............................
c. chemical supplies......................
d.' Expendable Items....................;.
Total MonthlY Cost to City
$
3. Cost BreakdoWl1:
a. payroll, taxeS & insurance.......!.
b. fringe benefits..................;.......;.
c. chemical supplies....................;.
d. Expendable Items......................
Total Monthly Cosfto City
$
BID NO. 34"02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page47 of 116
BID fTEM"J"
PROPERTY MANAGEMENJ SLOG.. 1245 Michigan Ave., Miami Beach, Florida
1. Specify 'Crew Size:
2. Ratio of Supervisors to workers:
Cost Breakdown:
a. payroll, taxes & insurance.........
b. fringe benefits...,............ ...... ......
c. chemical supplies.....................;
d. Expendable Items..............~.....,.
Total Monthly CoSt tc) City
3.
$
$--,---"--~
$--,---"-~
$-~
BID ITEM "U" ,,' ,,' " .'", ,,', ",'" ..,,', ,," , ,,',"'" " ,,'.'
FLEET MGMT.iSANITATIONBLDG..140MacArthur Causeway, Miami Beach, I=lotida.
Specify Crew Size:
Ratio of Supervisors to workers:
Cost BreakdoWrt:
a. payroll, taxes & inSurance........;
b. fringe benefits.....................;......
c. chemical supplies.....................i
d. Expendable Items....................;.
Jotal Monthly Cost to City
BID ITEM ''V'', ,< ,,' .' ," ',', ,', ,'" ,',' ' ., ",.
PARKING DEPT. BLDG.. 777, 17th Street, Miarni Beach,Florida
1. Specify Crew Site: ~'-'---"---"----'-'
2. Ratio of Supervisors to workers:
$--,---"----,--
$
$--,---"----,--
$
3. Cost Breakdown:
a.payroll, taxes &insurance..~.....!
b.ffinge benefits.,........;......... ........
c.chemical supplies.....................l
d. Expendable Items...........,..........
Total MOl1thlyCost to City
.$
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI13l:ACH
Page 48 of 116
BID rtEM "W"
BEACH PATROL OFFICE. Ocean Drive l 10th street, Miami Seac:h,Florida
1. Specify Crew Size: '
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes& insurance........:
b.fringe benefits. ... ............ ............
c. chemical supplies......................
d. Expendable Items......................
Total Monthly Cost to City
$
BID ITEM ''X"
FLAMINGO PARK Ti:NNIS COURT. 1100 Michigan Ave., Miami Seach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
$
3. CostSreakdown:
a. payroll, taxes & insurance........l
b. fringe benefits..........................J.
c.chemical supplies......................
d. Expendable Items............,.......;.
Total Monthly Cost to City
BID ITEM "V"
PUBLIC WORKS YARD OFFICES. 2300 Pine Tree Drive, Miami Seach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
Cost Breakdown:
a. payroll, taxes & insurance........)
b. fringe benefits............................
c.chemical supplies.....................,
d. Expendable Items............,..;....;.
Total Monthly Cost to City
BIDNe. 34-02/03
'DATE: March 7,2003
CITY OF MIAMI BEACH
Page 49 of 116
BID ITEM "Z" ',.,', ,,'..' ,'. , ,', ',. ,," ',' , ,,",
7th ST. PARKING GARAGE OFF.! ElEV.. CollinsAve.&7th St., Miami Beach,Florida
1. Specify GreW Size:
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance........'.
b. fringe benefits.........;..................
c. chemical supplies.....................:
d. Expendable Items....................,.
TotalMonthly Cost to City
$
Bib ITEM "AAi'
13th ST. PARKINGGARAGEOFFJ ElEV..~ollinsAve. & 13th St., Miami Beach,
Florida
1. Specify Crew Size:
2. Ratio of Supervisors to Workers:
$
Bib ITEM.'iBB"
17th ST. PARKING GARAGE OFF.lELEV.. Collins AVe. & 11th St., Miami Beach,
Florida
3. Cost BreakdOWn:
a. payroll, taxes & inSurance.........
b. fringe benefits..;.........................
c. chemical supplies.....................;
d. Expendable Items......;...............
Total MOllthlyCost to City
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3. Cost BreakdOWn:
a. payroll, taxes & insurance.........
b.fringe benefits..........,.................
c. chemical supplies.....................,
d. Expendable Items....................:.
Total Monthly Cost to City
BID NO. 34-02103
DATE: March 7, 2003
CITY OF MIAMI BEACH
$
Page 50 of 116
BIO ITEM "CC"
POLICE DEPT. SPECIAL INVEST:ONIT OFFICE.1a31 Bay Rd., Miallli Beach, Florida
1. SpecifY Crew Size:
2. Ratio of Supervisors to workers:
3. Cost BreakdoWl1:
a. payroll, taxes & insurance.........
b. fringe benefits..................... .......
c. chemical supplies.....................,
d. Expendable Items.................... .
Total Monthly Cost to City
$
BIO ITEM "DO"
MARINE PATROL OFFICE, 1900 Purdy Ave.
CITY OFNlIAllin BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 51 of 116
COSTVVOR.KSHEET FOR. CITY Of' MIAMI BEAtHRESTROOM MUSTSE INCLUDED
WITH YOUR PROPOSALPAGESII
BID NO. 34-02/03
DATE: March 7, 2003
. . , .
CITY OF MIAMI BEACH
Page 52 of 116
ATTACHME!\It "C"
COSTWORKSHEETF()R PARKING GARAGES OFt"'E CITY OF MIAMI BEACH
BID ITEM "A"
7th ST. PARKINGGAAAGE. Collins Ave. & 7th$t., Miami Beach, Florida
BID ITEM "B"
12th ST. PARKI!\IC3GAAAC3E Drexel AVe. & 12th St., Miami Beach, Florida
Total Cost Per Month
BIDITEM"C" ',','",', ,,",',',' ,', ,',,' ,',' ,," ',,' ',"., ",'
, 13th ST. PARKING GARAGE.. Collins Ave. & 13th St., Miami Beach, Florida
BID ItEM "0" '..," ,'," ,',',' ,.,' ,'" "'..'. ,'} , ".'
17th ST. PARKING GARAGE.. Collins Ave. & 17th St.,Miami Beach, Florida
Total Cost' Per Month
GRAND TotAL PER MONtH
Additional Cleanings -(Cleanings notSp9cifled in the bid specifications)
PfH
Use of Contractors' Pressl.lreCleaning Equipment.
$
P/H
P/H
(pressure Cleaning not specified in the bid specifications)
BID NO. 34-02f03
DATE: March 7,2003
Bids must contain the following docurnents, each fully completed and signed as required.
Bids, which do not include all required documentation or are not submitted in the required
format, or which do not have the appropriateli;ignatures on each document, may be
deemed to be non-responsive. Non-responsive bids will receive no further consideration.
Table of Contents
Thelable of contents should outline in sequential order the major areas of
the submittal, including enclosures. All pages must be consecutively
numbered and correspond to your table of contents.
Bidders shall include at a minimum the following elements, in this order,with
tabbed-labeled dividers. Faxed Bids will not be accepted.
INTRODUCTION - An introcfuctoryletter on firm letterhead indicating
name of firm, contact person, phone, fax, e:-mail, type of business
entity, and a short statement summarizing the strengths of the
firm/team as it relates to this Bid.
E:XPERIENCE/~EFERENGES - A description of the firm's' relevant
experience and capabilities, with a description of same size projects
including 5 references with contact names, phone numbers, e-mail.
'COST - Bidders must inClude cost worksheet.
Qualifications , ",' ,',', ,,' . ,,' ',,',.' " " , '
Proposers must provide documentation which demonstrates their ability to
satisfy all of the qualification requirements. Submittals which do not contain
such documentation may be deemed non-responsive.
AcknoWledament of Addenda and ~espondentlnformation' Forms (Section
INSURANCE: '
Successful Biddet shall obtain, provide and maintain during the term of the Agreement the
following types and amounts of insurance as jl'ldicated on the Insurance Checklist which
shall be maintained with insurers licensed to sell insurance inthe State of Florida and have
a B+ VI or higher rating in the latest edition of AM Best's Insurance Guide. Name the City
of Miami Beach as an additional insured on all liability policies required by this contract.
When naming the City of Miami Beach as an additional insured onto your policies, the
insurance companies hereby agree and will endorse the policies to state that the City will
not be liable for the payment of any premiums or assessments.
Any exceptions to these requirements must be approved by the Gity'S RiskManagement
Department.
FAILURE TO PROCURE INSURANCE::
Selected Bidder's failure to procure or maintain required insurance program shall constitute
a material breach of Agreement under which City may immediately terminate the proposed
, Agreement.
Wofkers'Compensationand Employer's Liability per the statutory limits of the
state of Florida.
Comprehensive General liability (occlJrrenceform), limits of liability i
1.000.000.00 per occurrence for bodily injury property damage to include
Premises/ Operations; Products, Completed Operations,' and Contractual
liability. Contractual Liability and. Contractual Indemnity (Hold harmless
,endorsement exactly as written in"insurance requirements" of specifications).
Automobile liabilitY -$1,000,000 each occurrence. owned/non-owned/hired
automobiles included.
Excess Liability - $
coverages.
(00 per occurrence to follow the primary
The Citymustbe named as and additionalinsured on the liability policies; and it
must be stated on the certificate.
Other Insurance as indicated:
'-~ Builders Risk completed value
_ Liquor Liability
~ Fire Legalliabilit}'
_ Protection and Indemnity
_~ Employee Dishonesty Bond
The successful bidder shall not enter intO any sub~contract, retain consultants, or
assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all
of its right, title, or interest therein, or its. power to execute such contract to any
person, firm, or corporation without prior written ,consent of the City. Any
unauthorized assignment shall constitute default by the successful bidder.
INDEMNIFICATION
The successful bidder shall be required to agree to indemnify and hold harmlessthe
City of Miami Beach and its officers, employees, and agents, from and against any
and all actions, claims, liabilities, losses and expenses, including but not limited to
attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or
damage to property, in Jawor inequity, which may arise orbealleged to have arisen
from the negligent acts or omissions or other wrongful conduct of the successful
bidder, its employees, or agents in connection with the performance of service
pursuant to the resultant Contract; the successful bidder shall pay all such claims
and losses and shall pay all such costs and judgments which may issue from any
lawsuit arising from such claims and loSses, and shall pay all costs expended by the
City in the defense of such claims and losses, including appeals.
If through any cause within the reasonable control of the successful bidder, it shall
fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to the Agreement, the City shall thereupon have
the right to terminate the services then remaining to be performed by giving written
notice to the successful bidder of such termination which shall become effective
upon receipt by the successful bidder of the written termination notice.
In that eVent, the City shaUcompensatethe successful bidder in accordance with
the Agreement for all services performed 'by the bidder prior to terrnination, net of
any costs incurred by the City asa conseqLJenceof the default.
, ,
Notwithstanding the above, the succeSsful bidder shall not be relieved of liability to
the City for damages sustained by the City by virtue of any breach of the Agreement
by the bidder, and the City may reasonably withhold payments to the successful
bidder for the purposes of setoff until such' time as the exact amount of damages
due the City from the successful bidder is determined.
TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be
performed at anytime without cause by giving written notice to successful bidder of
such termination, which shall become effective thirty (30) days following receipt by
bidder of such notice. In that event, all finished or unfinished documents and other
materials shall be properly delivered to the Gity.lfthe Agreement is terminated by
the City as provided in this section, the City shall compensate the successful bidder
in accordance with the Agreement f()r all services actually performed by the
successful bidder and reasonable direct co,stsof successful bidder for assembling
and delivering to City all documents. No compensation shall be due to the
successful bidder for any profits that thE! successful bidder expected to eam on the
balanced of the Agreement. Such payments shall be the total extent of the City's
liability to the successful bidder upon a termination as provided for in this section.
Cod& of Business Ethics R.esolutlon No. 2000-23879
living Wage Ordinance No. 2001-3301
Campaign Contributions by Vendor Ordinance No. 2003-3389
The following words, terms and phrases, when used in this division, shall have the
meanings ascribed to them in this section, except Where the context clearly indicates' a
different meaning:
Advisory personnel means the mernbers of those city boards and agenCies whose sole or
primary responsibility is to recommend legislation or give advice to the City commissioners.
Autonomous personnelinc:lUdes butisnot limited to the members ofthe housing authority,
personnel board, pension boards, and such other autonomous or semi-autonomous
authorities, boards and agencies as are entrusted with the day-to~day policy setting,
, operation and management of certain defined functions or areas of responsibility.
Commission' meahsthe Mayor and 'members of the City commission.
, '
Departmental personnel means the City manager, all assistant City managers, all
department heads, the City attorney,' ,chief deputy City attorney and all assistant City
attorneys; however, all departmental personnel when acting in connection with
administrative hearings shall not be included for purposes ofthis division.
Lobbyist means all persons employed or retained, whether paid or not, by a principal who
seeks to encourage the passage, defeat or modification of any ordinance,' resolution, action
or decision of any commissioner; any action, decision, recommendation of any City board
or committee; or any action, decision Or recommendation of any personnel defined in any
manner in this section, during the'time period of the entire decision-making process on
such action , decision or recommendation that foreseeably will be heard or reviewed by the
City commission, or a City board or committee. The term specifically includes the principal
as well as any agent, attomey, officer or employee of a principal, regardless of whether
such lobbying activities fall within the normal scope of employment of such agent, attomey,
officer or employee.
QuasHudicialpersonnel means the members: of the planning board, the board of
adjustment and such other boards and agencies of the City that perform such quasi-judicial
functions. The nuisance abatement board, special master hearings and administrative
hearings shall not be included for purposes of this division.
Sec. 2~482.Registration.
An lobbyists shall, before engal}ingin any lobbying activities, register with the City
clerk. Every person required to register shall register on forms prepared by the clerk,
pay a registration fee as specified in appendix A and state under oath:
(1) His name;
(2) His business address; , ". " .
(3) The name and business address of each person or entity which
employed the registrant to lobby; " '.," ',,' "
(4) The commissioner or personnel sought to be lObbied; and
(5) The specific issue on which he has been employed to lobby.
Any change to any information originally filed, or any additional City commissioner or
personnel who are also sought to be lobbied shall require that the lobbyist file an
amendment to the registration forms, althoiJgh no additional fee shall be required for
such amendment. The lobbyist hasacortinuing duty to supply information and
amend the forms filed throughout the period for which the lobbying occurs.
lfthe lobbyist represents a corporation, partnership ortrust, the chief officer, partner
or beneficiary shall also be identified. Without limiting the foregoing,th9 lobbyist
shall also identify all persons holding, directly or indirectly, a five percent or more
ownership interest in such corporation, partnerShip, or trust.
Separate registration shall be required for each principal represented on each
specificisslJe. Such issue shall be described with as much detail as is practical,
including but not limited to a specific description where applicable of a pending
request for a proposal, invitation to bid, or public hearing number. The City clerk
shall reject any registration statement not providing a description of the specific
issue on which such lobbyist has been ernployed to lobby.
Each person who withdraws as a lobbyist fora particular client shall file an
appropriate notice of withdrawal. "
In addition to the registration fee required in SUbs9ction(a) of this section,
r9gistrationof all lobbyistsshallber9quiredprior to October 1 of every
even-numbered year; and the fee for biennial registration shall be as specified in
appendix A.
In addition to the matters addressed above, every registrant shall be required to
state the extent of any buSiness, financial, familial or professional relationship, or
other relationship giving rise to an appearance of an impropriety, with any current
City commissioner or personnel who is sought to be lobbied as identified on the
lobbyist registration form filed. ,..: " "
The registration fees required bysubseCtiohs .(a)and (f) of this section shall be
deposited by the clerk into a separate account and shall be expended only to cover
the costs incurred in administering the provisions of this division. There shall be no
fee required for filing a notice of withdrawal, and the City manager shall waive the
registration fee upon a finding of finanCial hardship, based upon a sworn statement
of the applicant. Any person who only appears as a representative of a nonprofit
corporation orentity(suchasacharitable.organization,a neighborhood or
homeowner association, a local chamber of commerce or a trade association or
trade union), without specialcompensationoneimbursement for the appearance,
whether direct, indirect or contingent, to express support of or opposition to any
item, shall not be required to register with the clerk as required by this section.
CITY OF MIAMI BEACH
Copies of registration forms shall be fumished to each commissioner or other
personnel named on the forms.
(Ord. No. 92-2777, 73,3-4-92; Ord. No. 92-2785, 'l3, 6-17-92)
Sec. 2-483. Exceptions to registration.
(a) Any public officer, employee or appointee or any person or entity in contractual
privity with the City who only appears in his official capacity shall not be required to
register as a lobbyist.
(b) Any person who only appears in his individual capacity ata public hearing before
the city commission, planning board, board of adjustment, or other board or
committee and has no other communication with the personnel defined in section
2-481, for the purpose of self-representation without compensation or
reimbursement, whether direct, indirect or contingent, to express support of or
opposition to any item, shall not be required to register as a lobbyist, incllxling but
not limited to those who are members of homeowner or neighborhood associations.
All speakers shall, however, sign up on forms available at the public hearing.
Additionally, any person requested to appear before any city personnel, board or
commission, or any person compelled to answer for or appealing a code violation, a
nuisance abatement board hearing, a special master hearing or an administrative
hearing shall not be required to register, nor shall any agent, attorney, officer or
employee of such person.
(Ord. No. 92-2777, 'A, 5, 3-4-92; Ord. No. 92-2785, ?J, 5,6-17-92)
Sec. 2-484. Sign-in logs.
In addition to the registration requirements addressed above, aU city departments, including
the offices of the mayor and city commission, thedfices of the city manager, and the
offices of the city attorney, shall maintain signed sign-in logs for all noncity employees or
personnel for registration when they meet with any personnel as defined in section 2-481.
(Ord. No. 92-2785, 1l, 6-17-92)
Sec. 2-485. List of expenditures.
On October 1 of each year, lobbyists shall submit to the city clerk a signed
statement under oath listing all lobbying expenditures in the city for the preceding
calendar year. A statement shall be filed even if there have been no expenditures
during the reporting period.
(b) The city clerk shall publish logs on a quarterly and annual basis reflecting the
lObbyist registrations filed. All logs required by this section shall be prepared in a
manner substantially similar to t he logs prepared for the state legislature pursuant to
F.S. ?I 1.0045.
All members of the city commission and all city personnel Shall be diligent to
ascertain whether persons required to register pursuant to this section have
complied with the requirements of this division. Commissioners or city personnel
may not knowingly permit themselves to be lobbied by a person who is not
registered pursuant to this section to lobby the commissioner or the relevant
committee, board or city personnel.
The city attorney shall investigate any persons engaged in lobbying activities who
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7,2003
Page 75 of 116
are reported to be in violation of this division. The city attorney shall report the
results of the investigation to the city commission. Any alleged violator shall also
receive the results of any investigation and shall have the opportunity to rebut the
findings, if necessary, and submit any written material in defense to the city
commission. The city commission may reprimand, censure, suspend or prohibit such
person from lobbying before the commission or any committee, board or personnel
of the city.
(Ord. No. 92-2777, 'Ii, 3-4-92; Ord. No. 92-2785, ?f, 6-17-92)
BID NO. 34-02/03
DATE: March 7, 2003
Page 76 of 116
AN ORJ)INAHCE OF mE MAYOR AN~ C.ITVCOMMISSlOtfOFTHE CllYOF
MIAMIBEACH,PLORlDA.AMi:NDING CHAPTER20FTHt5CODeOFTHE crrv
OPMIAM' BEAeH, ENTITLED "ADMINISTRAnON", BY AMEND1NGARTrCU:Vlf'
meREOF. ENTITLED "STANOARDSOFCONDUCT", BYAMEtfOINGDMSlON
4,EN'nTLED"PROCUREIIEN.,... ,BY AME"'D1N~,SECTlON 2~.' ~ITLED
"cONE ,OFSlLE.N<,:E"iSAlO.y.l!NC)MENT. It. PART. EXTENDING THE
PROHIBITION$ ON ORAL CONlMUNfCATfONSON ALL RSQUEST FOR
PROPOSALS.(RFP'S),REQUESTFOR~UALIFIf:ATIONS(RFCl'S).AND
INYlTATlONFORBIDS(BIDS). ,flETWEEN, THE MAYOR AND ,CITY
COMMISSIONERS AND THEIR RE8I'eCTIVESTAFF MDANYftOTENTlAL
VENDOR, SERVICE PROVlDE~ "BfDDER,LOBBYIST.ORCONSULTMTi
PROVIDING FOR .ADDITIONAL EXCEPTlONSRELATIVE TO ORAl.
COMMUNICATlONS;'PROVlDJNG FORTHERFOR'REPE'ALeR, SEWRAlIIUTY.
AND AN EFFECTIVE DATE.
WHEREAS. on Janqary29,2002, ~e Mlaml-OadeCounlyComn1fs$fonapproved'
OrdlnaneeNo.02-3,amending section2-11.1(t) oftfle Miami-DadeCoUnty COds,the
county's Cone of Silence Ordlnai1ce; WithaneffectMt date Of February $. 2002; Ilnd
WREReAs. Mlal'nf,.[)ade Cdunty'ssppI'O\tEldSlMridrrieri1$eXteI'ldedtl1e prohibition
on oral comrnunlcetlons, regarding a partIcuIatRFP. RF~..and bid for the 8OIk:Itdonof
fIOOd$and servlees Ic>tOOse, b$tween a potentlalvendor.seMcep~lder.bldder.lobbylst
or consulblnt. and the Mayor. County Commlsaionersand Ihelr respective staffs; and
WHEREAS. Mlalnl.DadeboUrrty'aapplOVed amendments added. additional
exemptions to the prohlbRlon on oral c:ommunlcationsregardlng a partic\ilar RFP.RFQ.or
bid for the solicitation of ~s an(Uervlc~' betWeen any pel'aOnand theprocorernent
<flre<;tOror~~eslgnated staff responsible fot admintmeHng the pJtlCUrernentplWXeSS
fOr such RFP .RFQorbld, and beiWeen 8 Jri$nber etthe 18$Pectiv8$81ect1oncomtnlttee,
~ thecommunlCation beUrnlted stflCtlytom8tters ofprbC$8S or procedUre already
t:ontalnec:Unthecorreapondlo9 sodcltatlondoeument;and " .
, " WHEREAs. ;Mktlnl-DadeCounty'sapprov8d $n8ridmsnta ,8dded'8dditiOnal
exemptfonstothe prohlbltlonon0f81 QOmltIunlcatlons between the CoOntyManagerand
the chairperson ola selectiOn committee about a partJOUlar sefeetfon committee
""comrnendatioJ1. oi1lyMter1he committee haSsubmitted'8recoltlrnendation to the
Manag.and Provided that,shouJd any dl8nge<lCCurlnlhecommlttft~rniriendation.
the content of the communicatIOn and Of the corresporiding chengeshall be described in
;writirig and. flied byihe Maoager ,With the Clerk of the CotJntyand1ieinclQded ,In any
recommendation memoralldumsubrnitted' bylhe Manager to the ,County Cotrimlslslorl:
WHIREAS.Mjalnl-DadeCOUmy8aPProvedal'tl8rltlmei1bladd~addltional
'exempClonsto theprohlbltlononoratcommunlCalonspertatning to emergency
procurements.
\YHEREAs. said Miatrii-Dade Couiltyamendrnent..",,' 6ppt1ca,.1othe Mayorand
Cltycommfaslonel'$ of tfleCityOf MlartlI8each,>tJie City Manager. and their t88pectlve
staffs; and In orderto extend said amendments and their appllcabllltytOpotenllal vendors.
CONE OF SILENCE:
ORb_HANCE NO.
s&rVlceprovfders,bidderS,lobbylsts,and consultSntS doing business in .,th8City of Miami
BeaQh, the Administration end the City Attorneys Offl~ her9lnrecommends that the
M&lYO" and CftyOommlssionamen~ the City'sCone of SllenceOrdlnanceaccordl~y.
NOW.l'HEREFOm:.BE II ORl)AlHEDBY filE MAYOR AND CITY
.COMMISSlON OF THE CITY OFMfAMIBEACH: '
IECTIOH1.Section2-426,mOM8Ion4 of Article Vllot Chapter 2oftheMlaml~ch
City Code Is hereby amended to read 8S folloWs:
ArtIcle VII. Standards of COndUct
t)M$ld.N 4. PROCUREMENt
Sec. 2...... Cone of sHente.
.
(a) Cdntracts fot the J)rtMslonofgOOds, lerVicet, and construdl6nproJects~~
tha" ad SGRUaGCs.
(1) DefinitIOn. .Cone mallante" itJ herebydefin$d tr)' rneana pl'Ohlbltiotl on:
(a) al"lytOmmun~tion reg8l'dIngaparticu1arrequ~f()tJ)IoPOS8I{"RFP"),
request for quaIifIc:atIons(.RFQ.), .."west fer 181te" ef IFIteJleetrRRJ").
or bid betweenapotentlal vendor. 88J'Vic(J~et.bklder, lObbyist. or
COri$Ultant ariel tha'City'. admln1s.tratiVjstaff'lncIudlng, but not lim1l8d to.
, the city manager and hit or het staff;
(b)any"'_muDicat.k>n '.reglrdlng8 "par1iCUlat ,RFP, .RFQ. .'~ ..or.bid
between the f1t8)'Ot, c:lty (;Ommlssio~rs,or1hElir respec:liV&s!aff$.and
anyrnember of the,city'fadmlnlatratJve'st$ff InCluding. bUt not UrnittJd to,
the city menager,and his or her staff.
'(6) anyeoml'nunlc8tiOnt'egatding apal1lcUlat RFP,RFO, 'MIr .'()r 'bid
between a potentlal vtmdor. wrvlce provfder, bidder, lobbyist, ,'()l"
consuttantandany rnetnb&r ofa 'eity. evalU8t1Onandlor~r\
committeetherefor._
'(d)' eny 'communICation 'reQardlng. a "partrcular. ~P, .~. -"'Otbld
between the mayor,~ commls$k)l'lers:a..Qrthelr respective staffsa..8n(1
aAYl..mernberOfa 'City evaluation, and/or ieledlort cxmvnltte6fberefor.
(e> any C()mmun~tl9nr8C18rdlna al)8rticu_RFP.~FQ.orbid'betwMn,~
mawr.cltv commissioners. '()r their ,.-D8CtiVe ..".~, ~I
vendot:.aervtceDrovld~.bldQ~.~torconsuJtant.NGtJJ\tJ:IetaAdiAl
Ul8 feFessl"t. *, &o"e ~ .'-A88 eil&U"!?l apply lG8811lP s...
Pf'CI8SS188ferlie &\WN of CgSQ.MOMIi,SHIPaI'ldSYl't8KFwRde
_MlAl8tered ~ ,the ,slty'effiS8of'81lFl'lMUFIilr d8'\f4!lllflRlfWtt. aAd
seFRlIlijAklatieAS' 'JJilhthe GltY ~1Il8y ."mer !:Ie.. etatr.
Page 78 of 116
BID NO. 34-02/03
DATE: lI.1arch 7, 2003
(3)
(2) ~ure.
a. A Thecon$ofeJlence shall be imposed upon each 'RFPiRFQ,~
aAdor bid after the advertisemem of said RFP, RFQ, RFlJror bid. f.t
thefIme ofimposltlon of til&coneof silence,lhecity manager or his
or her d8$igneeshall provldefOr public I'lotlceqf the cone of SIlence;
The city manager shalllndudeln any public aolicltatJgn for goods and
servlces a statement dlsciOsing the requirements of this division.
b, Theconeofsllence shaltt&rminatel
a}(Uatthetime thecityrnanagermakeshls or her written
recommendation as to8electlOnofapartiClJlerRFP. RFQ,~ or
bid 10 the' citycommlaslon"al'ld, $8Id, RFP.RFQ,RFbI;otbIdJs
awarded:Provided'.~ver,thEltfollPWlngtheMm8~erinakinghJs
or her written rec;ommelidatlon. the'OOneofsltence shall be lifted as
reIates'to communlcati0n8betW8en the MmsYQr ~,JA.merribere of
the C,:QommlSSiOn and the,~ly MiDanager; ,PI'OYfdIng further if the
CIty commisSJon refers the manager's recommendatiOn 'bad< to the
citymanagerer atalfforfurthftr review,the coneofs~ shaH
(lOntiriUeuntii suchtlmeas the manager ~esa SUb8eqUentwrltten
recommendation, and thepartlc:ular RFP, RFQ. RAdror bid is
awarded; ,
~1llllntheeventof contraqts for less than $25,00()& When thl city
manager eXeCutes the conbct.
(a) corn~ ~f()i'ttJEfawattl~fCDBG; HOMelSl1iPand su~
'Funds8drt)lnlste~ bv the citv offICe of comrrlUtlil!' qlWelODrr'lent: 8~
(b)cornmunlCatlClnsWlththecltv8ttomevJtnd "tdS Other' staff.
OOl!U.6tal corl'lmunlCatiOnsat pre--bid ~;
. . ,- - :.
(IJ) !dl.oral presentstlont bMol'8ftValUat1ott8l'ldlor selecitlon ~lttees;
. . '.
~t1tt$Ct disCussIOns during any dulY notiCecI Pub1!crri8etlog;
{dHf)'publicpresentatiOris 'made to the' cityeommlSSlon-s durfngany dUly
,.notlced. pubflQ ,meeting:
(e) W contract negotiations WlthClty 'Staff' foIowlnglh8aWahfotlltl RFP,
RFQ.~ or bid by ~e elty comrrilsslon;
"<4mcomrnunicatJonsinWritinQatanv time WithanYcllyemPioyee.offlClIIf
pr ll1ember otthe elty commisslQn, unless speelfk::aliyprot1iblt.ed by'the
applicable RFP, RFO. JiR.l.,orbid document$; &F '
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
'~Citycom!'l'llSSlonmeetlngagendareview meetlngtbet\Ve8n the city
manag$r and the mayor and indMdual Cftycommlasloners where ',such
matters &rescheduled for'cohSlderationat the next~lssIonmeetlng.
OO-<ilcommtJljlCrlticms re<laldlng a D8r6cu18rRt=P .~FQ orbkfbetiNeenth&
OfQ9Urementdir8ctor.or hltiJheradmlnlmtlvestaff MSDOnSibIe , for
admlnlSterina the Dl'Q9IJI'8ment orocas for suCh RFP. RFQor bid and a
member. of theevafuatlQl'\{sel~ncomm!ftee t,herefor.PI'Ovl4ed the
comfl!lJnlC8tion 18 II~ "~toma_of~or DrqCedure8lreadv
contained I" the corresDC)ndlna llOIIC'.:ItatiCdocI.lft)ent:
{Ig'dul'lnotiCed' 8it8 viSIts to determll'l8th&coI11Detel1cvOfblcldtrsi'8a8rdlng
a D8~lcular biddurinathe,tIme oel'fpd belWeenthe ooenlnqo(blds and the
Umethe ,cItv mjiJriaaermakeshiaorher wrIltenl'8COmmendatlOn:
m.atl'" ememencv oroclireffient of(ldOds6tt18lV1c8S;
'(mr~mmun~s nKm'dlnoaoartlCular RFP.RFQ.orb~~n8IW
~~n.uandtMoroeutetnfmtdl~r;or h~radmln~ .~
resoonslbfefor admll'll$t8rlnqtheDl'OCUrernentDl'OC8SS forsUChRFP.RFQ.
or bld~orovld~ the C9f!lI'Ilunltatlorl'I$'limlted 'strICtlY to Q1"'of~ qr
orocedurealfeadV eontalnedir'l thec:Orreacondlnosolldt8tiOn d()cu!'l'lent.
tnLThe b1dder.PIOpQS8",V$l1dc)t.seMdeptOvfder.IobbyJ$t,6rcons~lt$nt
ahall fire a copy of any Written communications WfIhthe cltY'd8l'k.The city
derkshallmeke eop!es available to any pet80n upon requesL
~).""dll 89*..
(1) ~8AIil8f81lenee"18herelij; defiJ1iedle",EiIIR a pFGhllJltleA SA: {EI)aI1Y
89mlfJyFllsatfGR8AlgIIFdlRg a~8ftl6QllIrR.~P. RFQi RR.I, IiIr ta1lftaelwtleA a
peleAtial, ',leAder, seFl1iee PI9VkIS~, bldder~ ,lGtallyl&t.er GOIlSII_Alalld the
fRliyer;~'GeJRrRi8skll'lel'l er ltIelrF88f3letio..8 e&lJffe; 8RdsAYJRefRHref ItIs
, CIili}&'adAaIRilI1r.tIVe&t.lidfIR.dIR~,but Aethltt,U.". 'C1ty..~..r.lf!d tile
8f' IiIlr8fa#;aRG (lll8flY 8'" eeMMIinIGati8A ..,aNiAS _f38W1..... RFP,
~FCt,R.~...I.er ~beWJ8IA *'J:NyeF,eIIf;eJR~"~8f1IlelrAlllf3B.ff1
,,_d MY me~lilref 1JMtell)1''' 'dF9iR"tu,tlvesWf.IMIwdlng.II~_
~~d te,1II'81tY _Rager BAd "ieer hlr staff; and (~ BAY Il9MJRIIA.1iBR
JeBBRlif$ ,II paFllGUlarFU:P,RFo. R.I1.I""laliilJ8l1:J88flil!P*_ \IeA"-F,
e.M.~der. b1dd.r,le~et&f&8,...lt.l!IrltaRUklY.eMb.tOf.$1ty
~ilat/$Randler eele'*8A'eelMliClle;,..AII(d')8Af U~:.MUA~Rreg8rc11At
iii pa",ewla'RFF\, RFQet Ilk:( 1Iet.'...R "'~r, Q1ty~M"lIieR...er
..eir ,..,e'" *fl'i, BAd 8FW JR.Mber" 8' illylWiilliaUSA aArUer .88leGII9A
8eJRMlttlill. /IfGh'lltlt.&teAdiAg.... fe,.galRg...e eeFllef8ll.Il!'l8 shall. apply
te,6~JRI:lAIQltkm8 withtlle,eftyauemey and "Is er"... Slat#.
ld8e,,*8lprevtded 1,,~lIselll;lQA8(t.}(3)aIUJE&X.) Ifereef, ;I eelleet8lleAee
...JllJelMplleeElllpeR 88. RFP,RFQ. ~R.I,er"kUer .lIdll..~e afta,
the ad\'Sl'tis8JReAlefIll8I8RFF\RFQ'RP_I,.Il'IliJ. At the lMeefthe
IA'lpesitleA eflle _8 ef IABRee; the _ J'A8Aallrer !:liter "8rll...e8
BID NO. 34-02/03
DATE: March 7, 2003
::: p:::- :rthePYbIiSn.etiUeeftIJe GuReefaRflAe8. ~~_~~~!! ~~~
:;entai :>: tt\e time the Gity maN9srMak88hie sr ker MIleR
:;:;:; " e .19Beleeli~efapllftieYl8rr:t.J;:P.RFQ,Re:IJ.erlaldtethe
=~~. ~;iiRFP.R.CQ. RCLI. ~bld 18 8\V~8~~
:~;, . iati, 0. ~d9Wi" U\e "', MaA., eF,' M,aklA9 h,I8, 91' "',8r '., leA
;:; eA . n tMeGAe fiIf .AeA_ _l:Iall 1a8 lifted ,e relates 19
;;~;=:'J8eAthe M~F.d'Me~_9fth_CsMMI.8i9A aRd
:; , '.. , ' ,FeVidIA9' tu~er if'" ellY IlSMMi88lefl ~~~
.' ._sel';';;;;n\A;eMlItieRlaaekle the~' _Ragar er~..~~~
= ~:=::~8~eA8e 8haR_AtifNsWRll8UehtimeaS the ~
,;1, R, u,~-:, ~id, -~, -;~ ifM"",Il,IU,.O,8Rl. M,.e"A, ,",ltie,A'8nd,"'_wlarRFP.RF, ~
9 ' i'. ederla)IAtheeveAtGfoeRtfasteferI8S8thafl$2i;OOO
\'JII'IlA its tllty!nllnagsr 8iQlSUlell 1M saAlRlGt
(3) .19th~ seMalAEldherein 8"'a1lpre~tt aAYlrlldd,!~:,,~~l~,!!! ::
F~~~~~Qo;~~
,,,~~~~:j~ enpgiAgiR ,_\RI~lIillW&e19AlI ttUARg&RYElYi~
," ~". ,~_.::'. .' i)fleM eAGaglAt IAeel.baetA8lJetiatiOfl81Nilb sitv &taft'
, ,foueWIRt"'eiW.rar4 If ,lJfI~ePi~' r:t.&:IJ,erbIEifer- 8Udlt~by:~-~
~==r~fF8M..mMYR1~AI~ ':~i':.. eAY,~' eM_&ye8 er
1tIft\.; _", '~,':",:,::'r'e::,"'::', 81, eG"ek,i1, Alil,.8, laflfI"eeU" e, Rsr, ,8,", dIU" ,e~81IAfe,,', ARati,Il9A, AM,_ th" e
,:-er-f88P8A8lFlUte the', eitYI ref1'l1eetfer Gl_satieAo': a~~A~
w:::==te ihe pre\46leA.s9ftt\1&_ISlibleRFP. RfO. Ri:t.t, er
;; -;;i. .lrlIEWlr er prep.lr ete.pallfi!e8eepyef 8AYVJFillBR
_ M ....:_ ___~_'J,_ ,.1R8 clity ... TI:I8 lily Bled<ehl\lll ",aM 9911188 8V8i1alM
tetheg8F11F1l pYlJlie "peA ,.quest.
.JeIttih9 eGlit1aln8tf, "'erei"..1 PAmitlllaRY ~~~~~~:
~.;;;;........-.........-~ ......-~
.:==~=-..::=...~::=~~-;
.':~ii*lieA fer' aYdlllRg 8eMeeS &' AataMeM disBleelAg 'tRe
,.~ui"_l'Ik 9111118 dM.A. '
,{e)OO' VloJa1lontfpen8ltleSal'id 'procedure$.AVIolation ofthls '$$CllOtl'. bye particular
bldder.,prOposer. vendor, servkle proVtder,lobbylst. or(l()nStiltantshalleubjecl8ald
b~der.w proposer, vendor,service~er.lobbyist. or(;Ol18Ultant to the same
pJOCed\Jl'8$set forth in DMsion5jentltled:Debarmei1t of conttadOr$:frOm City
Work; shall render any RFPaward,RFQ award, RFIJ8W8AI,or bid award to said
bidder, ~ropQ8&r,vendor.,'$erYiCt. provider, ,biclder, lobbyISt, or conllJltantvoid@lU;
and said bidder, proposer. vendor. seTVbprovlder. ,lobbyist, or,oonsultantshall not
be,c:onslde~ fOfl~ny, RFP ,RFQ'RFId or bid for a contract for the Provl8lo" of
SQOda or servlces for a period of one year~AnypedOnwho violates & provision of
thIS division $haR beprohlblted from seNing on a dtYevaIuation and/or selection
committee., In addition to any other penally provided by law, viOlatIon of any
provision of this division by a' city emplQ1etshall,8Ub]ect., said employee to
di$ciplinary action up to and including dismissal. Additionally, any persOn wt10 has
personal knOWledge of ,& violation of thlsdM8Ion.lreportsud1'VIoJ8tlontothe
city altOmey'a offlceor state attorney's office.. andlOrmay file a Complaint with the
ClOOntyethlcs commission.
(4)
(Ord.No.99'03164.S 1.1-6-99; Ol'd. No. 2001..$295. S 1. 3-14-(1)
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7. 2003
Page 81 of 116
SECTION 2.C(jDIFICA1l0N.
Iflsthe Intention of fhe fvtSyor and City commission of the City of MlSm.1 Be8chrand iUs
her8byotdained that the provisions of this ordinance shall beoc)m$ aodbemadepartof the
COde. of the CIty Of Miami Beach,Florida, ,T~,seetlol'l&'of this ordinance rnay'be
renumbered or relettered to acx:ornpllsh8IJphlnten1iol1.and the word "ordinance" may be
changed to "section", "aJtIcIe", or otherapptOprlate word.
$ECllON3.Iu:PEALEIt
Au oltSlnMc&S or parts of ordlnaneesinconfllct 'tlereWiIh' be and the me are 'hereby
repealed.,
SECTION 4. SEVEAABIUl'Y.
Ifanysection.subS$f:;tion, ~ntence,dausejPhl'll~orPortlon'ofthl$ Qrd1nal'lcels. forany
l'888On,held Invalid orunconstitutlonaJ, ,StICh, portiQrJ shan be ,deemed a $$P8rate. <ll$tfnct
and Independellt provlslonand such holding shall not affecttheva~ltyorCOn$tIlutfonality
of the . remaining portions of this Otdlnance. '
SECTION 5.E~FEcmvEt)AtE.
T1tls Ordinance ShaJl take eifect on the
1810<lays after adoption. '
PASSED and ADOPTED this'
:, CIty Clerk , ' " " ,', " , " ' " ,'".', ' , , "",, ,,' ,
Letters 'OJ- nulTlbers that lire $trfckenthtOugh. are<leletiOl'isfrOtn ~stIng ()fdinance.
Letters or nul'l'lbel'$ that are underlined are additiOns to existing ordinance.
F:\A~Rb\cONEOFSlLE:NCE.FNL.OOe
,ATTEST:
BID NO. 34-02/03
DATE: March 7. 2003
TO:
f'RbM;
OI'FICE OF THl!Cl'fY AtTORNEY
~(~~
, L 0 'It 0"
e
COMMtsslON MEMO"RANDt1M
Mtl'RRAY J)tJJJBIN
ClTYAT!O~Mt
.J'ORGEM.GON1ALEZ
CITY MANAGER
Tdeplioae: ~ f7S.1470
T_opy: ,(30$) f73;.100%
DATE;JULY3~1002
S'sCONnHAriINO
,t'tmUCBRARl'Nr.
, ,
SVIIJECT: AMlNDMENTTOCITY'S "CONE 01' SILENCt'"OJ.U)JNANCI
: , ,0Il1an\lary29,2002, tfleMiBlDi-'DIide COuntyConimiSsioll~ .~tDthc
Counl.y'. "CoIu: ofSilcnce" OrdinaIIc&;, withlDeft'cdiv~date(lfFcbruuy8. ,2O()2.'Ihe approved
~tstOthcCllU1li:y'S <mIinaDte.WbiChtbe CityManaaeraD4tbe Ci~A1tOrney'sOmce
bereUtteCOlnl1lend beinoorporatedas an aznendment to the City"SOWD:"Conc ofSileace" Ordizlance,
are'" fciUows:'
E",,",dirli the prolu'bitlon Oil mal communicalicms teprdmsaparticular RPP,lU'Q.
and bid for1hesolicitatioilofgOOdsllid service$ to thosebCNceaapoteldial veu.d<<,
servicepnwider,biddet,lobbyistor ~ andtheMayor, ~OIIlll'S, and
their respectivestaftS; ,
:E~tbepro1iibitiononotal cOtail..Al:li~~a~:RFP.RFQ,
or bid 1ntween any adiniDistratiwlslaf'f'member, and any member otan eviluation
lndIoc seleCtion comrniueetberefor;
N~ingtheprol1ibitjOa insubseetiOil(2) &bov~provic1i118ail exelllPliOil
a11owm$the Manaprand 1heChaiIpetSoo of thcevaIuatiOJ1.wor selection
COmmittee to COlJUl1lIDicate 1lpOIla,~ evaluation andIocselecuOll commit!<<
(1)
(2)
(:l)
" ,f ,i ,,",",,' "..,.dahamJlSG
1'7GO COIlYeatioa Celltel' DriYe- POIIriIl floOt'- MWD1 Bad' 'Date7-.JI-(};I-
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 83 of 116
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OFTHE CITY
OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2, ARTICLE VI,
ENTITLED "PROCUREMENT",BY CREATING DIVISION 5, ENTITLED
"DEBARMENT", SECTIONS 2..397 THROUGH 2.406 OF THE CODE OF
THE CITY OF MIAMI BEACH, FLOR.IDA,PROVIDlNG FOR DEBARMENT
OF CONTRACTORS FROM CITY WORK; PROVIDING FOR
SEVERABILITY; CODIFICATION;. REPEALER; AND AN EFFECTIVE
DATE.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. Miami Beach City Code, Chapter 2,entitled "Administration", Article VI,
entitled "Procurement", is hetebyamended by adding the following Division 5, entitled -
"Debarment of Contractors from City Work" reading as follows:
DivisionS. Debarment of contractors from City Work.
Section 2-397.
Purpose of debarment.
(a) The City shall solicit offers from,awardcontractsto, and consent to subcontractors
with responsible contractors only: To effectuate this police, the debarment of
contractors from City work may be undertaken.
, (b) The serious nature of debarment requires that this sanction be imposed only when it
is in the public interest for the City's protection. and not for purposes of punishment.
Debarment shall be imposed in accordance with the procedures contained in this
ordinance.
Section 2-398.
Definitions.
(a) Affiliates. Business concerns. organizations, lobbyists or other individuals are
affiliates of each other if, directly or indirectly. (I) either one controls or has the
power to control the other, or (ii) a third part controls or has the power to control
both. Indicia of control include, but are not limited to. a fiduciary relation which
results from the manifestation of consent by one individual to another that the other
shall act on his behalf and subject to his control, and consent by the other so to act;
interlocking management or ownership; identity of interests among family members;
shared facilities and equipment; common use of employees; or a business entity
organized by a debarred entity, individual, or affiliate following debarment of a
contractor that has the same or similar management, ownership, or principal
employees as the contractor that was debarred or suspended.
BID NO. 34-02/03
DATE: March 7, 2003
Civil judgment means a judgment or finding ofa civil offense by any court of
competent jurisdiction.
Contractor means any individual or other legal entity that:
(1) Directly or indirectly (e.g. through an affiliate). submits offers for is awarded"
or reasonably may be expected to submit offers or be awarded a City
contract, including, but not limited to vendors, suppliers, providers, Bidders,
Proposers, consultants, and/or deSign professionals, or
(2) CondLcts business or reasonable man be expected to conduct business.with
the City as an agent, representative or subcontractor of another contractor.
(d) Conviction means a jUdgment or conviction of a criminal offense. be it a felony or
misdemeanor, by any court of competent jurisdiction. whether entered upon a
verdict or a plea. and includes a conviction entered upon a plea of nolo contendere.
(e) Debarment means action taken by the Debarment Committee to excfudea
contractor (and. in limited instances specified in this ordinance. a Bidder or Proposer
from City contracting and City approved sUbcontracting for a reasonable, specified
periOd as provided in subsection Q) below: a contractor so excluded is debarred.
(f) Debarment Committee means a group of seven '(7)' individual members, each
appointed by the Mayor and individual City Commissioners, to evaluate and. if
warranted. to impose debarment,
(g) Preponderance Greater weight of the evidence meansilroof by information that,
compared with that opposing it, leads to the conclusion that the fact at issue is more
probably true than not.
(h) Indictment means indictment for a criminal offense. An information Or other filing by
competent authority charging a criminal offense shall be given the same effect as an
indictment.
(I) , Legal proceeding means any civil judicial proceeding to which the City is a party or
any criminal proceeding. The term includes appeals from such proceedings.
Q) List of debarred contractors means a list compiled, maintained and distributed by the
City's Procurement Office. containing the names of contractors debarred under the
procedures of this ordinance.
Section 2-399.
List of debarred contractors.
(a) The City's Procurement Office. is the agency charged with the implementation of this
ordinance shall:
(1) Compile and maintain a current. consolidated list (List) of all contractors
debarred by City departments, Such List shall be public record and shall be
available for public inspection and dissemination;
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 85 of 116
Periodically revise and distribute the List and issue supplements, if
necessary, to all departments. to the Office of the City Manager and to the
Mayor and City Commissioners: and
, Included in the List shall be the name and telephone number of the City
official responsible for its maintenance and distribution.
The List shall indicate:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
The names and addresses of all contractors debarred. in alphabetical order;
The name of the department that recommends initiation of the debarment
action;
The cause for the debarment action, as is further described herein. or other
statutory or regulatory authority;
The effect of the debarment action;
The termination date for each listing;
The contractor's certificate of competence
applicable;
The person through whom the contractor is qualified, when applicable;
the name and telephone number of the point of contact in the department
recommending the debarment action.
(c) The City's Procurement Office shall:
(1 )
(2)
(3)
In accordance with intemal retention procedures maintain records relating to
each debarment;
Establish procedures to provide for the effective use of the List, including
internal distribution thereof to ensure that departments do not solicit offers
from, award contracts to, or consent to subcontracts with contractors on the
List; and
Respond to inquiriesconc:eming listed, contractors and coordinate such
responses with the department that recommended the action,
Effect of debarment.
Debarred contractors are excluded from receiving contracts, and departments shall
not solicit offers from award contractsto,or consent to subcontracts with these
contractors unless the City Manager determines that an emergency exists justifying
such action. and obtains approval from the Mayor and City Commission, which
approval shall be given by 5nths vote of the City Commission at a regularly
scheduled City Commission meeting. Debarred contractors are also excluded from
conducting business with the City as agents, representatives, subcontractors or
partners of other contractors.
Debarred contractors are excluded from acting as individual sureties.
CITY OF MIAMI BEACH
BID NO. 34.02/03
DATE: March 7, 2003
Page 86 of 116
Section 2.401.
Continuation of current contracts.
(a) Commencing em the effective date of this ordinance; all proposed City contracts. as
well as Request for Proposals (RFP). Request for Qualifications (RFO). Requests
for Letters of Interest (RFLI). or bids issued be the City. shall incorporate this
ordinance and specify that debarment may constitute grounds for termination of the
contract as well as disqualification from consideration on any RFP, RFO. RFLI. or
bid.
(b) The debarment shall take effect in accordance with the notice provided by the City
Manager pursuant to subsection 2-405(h) below. ,except that if a City department
has contracts or subcontracts in existence at the time the contractor was debarred,
the debarment period may commence upon the conclusion ofthe contract. subject
to approval of same be 517ths vote of the Mayor and City Commission at a regularly
scheduled meeting.
(c) City departments may not renew or otherwise extend the duration of current
contract or consent to subcontracts with debarred contractors, unless the City
Manager determines that an emergency exists justifying the renewal or extension
or for an approved extension due to delay Or time extension for reasons beyond the
contractor's control and such action is approved by 5/7ths vote of the Mayor and
City Commission at a refJularly scheduled meeting.
(d) No further work shall be awarded to a debarred contractor in connection with a
continuing contract where the work is divided into separate discrete groups and the
City's refusal or denial of further work under the contract will not result in a breach
of such contract.
Section 2-402.
Restrictions on subcontracting.
(a) When a debarred contractor is proposed as a subcontractor for any subcontract
subject to City approval, the department shall not consent to subcontracts with such
contractors unless the City Managerdetermines that an emergency exists justifying
such consent and the Mayor and City Commission approves such decision by
5171hs vote at a regularly scheduled meeting.
(b) The City shall not be responSible for any increases in project costs or other
expenses incurred by a contractor as a result of ,rejection of proposed
subcontractors pursuant to subsection 2-402(a) above, provided the subcontractor
was debarred prior to bid opening or opening of proposals, where the contract was
awarded be the City pursuant to anRFP, RFO, RFU, or bid.
Section 2-403.
Debarment.
(a) The Debarment Committee may, in the pllblic interest debar a contractor for any of
the causes listed in this ordinance using the procedures outlined below. The
existence of a cause for debarment howeVer, does not necessarily require that the
contractor be debarred; the seriousness of the contractor's acts or omissions and
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 8701 116
any mitigating factors should be considered in' making any debarment decision.
(b) Debarment constitutes debarment of all officers, directors, shareholders owning or
controlling twenty-five (25) percent of the stock, partners, divisions or other
organizational elements of the debarred contractor, unless the debarred decision is
limited by its terms to specific divisions, organizational elements or commodities.
The Debarment Committee's decision includes any existing affiliates of the
contractor if they are (I) specifically named and (ii) given written notice of the
proposed debarment and an opportunity to respond. Future affiliates of the
contractor are subject to the DebarmentCommittee's decision.
(c) A contractor's debarment shall be effective throughout City Government.
Section 2-404. Causes for debarment.
(a) The Debarment Committee shall debar a contractor for a conviction or civil
judgment,
(2)
(3)
(4)
(1)
For commission of a fraud ora criminal offense in connection with obtaining
attempting to obtain, performing, or making a claim upon a public contract or
subcontract or a contract or subcontract funded in whole or in part with
public funds;
For violation of federal or State antitrust statutes relating to the submission
of offers; , ,
For commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
Which makes the City the prevailing party in a legal proceeding and a court
determines that the lawsuit between the contractor and the City was
frivolous or filed in bad faith.
(b) The Committee may debar a contractor; (and, limited instances set forth herein
below a Bidder or Proposer) based upon a preponderance the greater weight of the
evidence, for;
(1) Violation of the terms of a City contract or subcontract or a contract or
subcontract funded in whole or in part by City funds such as failure to
perform in accordance with the terms of one (1) or more contracts as
certified by the City department administering the contract; or the failure to
perform or unsatisfactorily perform in accordance with the terms of one (1)
or more contracts, as certified by an independent registered architect
engineer or general contractor;, ,
(2) Violation of a City ordinance or administrative order which lists debarment as
a potential penalty;
(3) Any other cause which affects the responsibility of a City contractor or
subcontractor in performing City work.
Section 2-405.
Debarment procedures.
BID NO. 34-02/03
DATE: March 7, 2003
(a) Requests for the debarment of contractors may be initiated by a City Department or
by a citizen-at large and shall be made in writing to the Office of the City Manager.
Upon receipt of a request for debarment, the City Manager shall transmit the
request to the Mayor and City Commission at a regularly scheduled meeting. The
Mayor and City Commission shall transmit the request to a person or persons who
shall be charged by the City Commission with the duty of promptly investigating and
preparing a written report(s) concerning the proposed debarment, including the
cause and grounds for debarment as set forth in this ordinance.
(b) Upon completion oftheaforestated Written report, the City Manager shall forward
said report to the Debarment Committee; The City's Procurement Office shall act
as staff to the Debarment Committee and, with the assistance of the City
department person or persons which prepared the report present evidence and
argument to the Debarment Committee
(c) Notice of proposal to debar. Within ten working days of the Debarment Committee
having received the request for debarment and written report, the City's
Procurement Office, on behalf of the Debarment Committee shall issue a notice of
proposed debarment advising the contractor and any specifically named affiliates,
by certified mail. return receipt requested, or personal service containing the
following information:
(1) That debarment is being considered:
(2) The reasons and causes for the proposed debarment in terms sufficient to
put the contractor and any named affiliates on notice of the conduct or
transaction(s) upon which it is based;
(3) That a hearing shall be conducted before the Debarment Committee on a
date and time not less than thirty (30) days after service of the notice. The
notice shall also advise the contractor that it maybe represented by an
attorney, may present documentary evidence and verbal testimony, and may
cross-examine evidence and testimony presented against it.
(4) The notice shall also describe the effect of the issuance of the notice of
proposed debarment, and of the potential effect of an actual debarment.
(d) No later than seven (7) working days, priorto the scheduled hearing date, the
contractor must furnish the City's Procurement Office a list of the defenses the
contractor intends to present at the hearing. If the contractor fails to submit the list,
in writing, at least seven (7) working days prior to the hearing or fails to seek an
extension of time within which to do so, the contractor shall have waived the
opportunity to be heard at the hearing. The Debarment Committee has the right to
grant or deny an extension of time, and for good cause, may set aside the waiver to
be heard at the hearing, and its decision may only be reviewed upon an abuse of
discretion standard.
(e) Hearsay evidence shall be admissible at the hearing but shall not form the sole
basis for initiating a debarment procedure nor the sole basis of any determination of
debarment. The hearing shall be transcribed, taped or otherwise recorded by use of
a court reporter, at the election Committee and at the expense of the City. Copies
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7, 2003
Page 89 of 116
'of the hearing tape or transcript shall be furnished at the expense and request of
the requesting party.
(f) Debarment Committee's decision. In actions based upon a conviction or judgment,
or in which there is no genuine dispute over material facts, the Debarment
Committee shall make a decision on the basis of all the undisputed material
information in the administrative. record, including any undisputed, material
submissions made by the contractor. Where actions are based on disputed
evidence, the Debarment Committee shall decide what weight to attach to evidence
of record, judge the credibility of witnesses, and base its decision on the
preponderance greater weight of the evidence standard. The Debarment
Committee shall be the sole trier of fact. The Committee's decision shall be made
within ten (10) working days after conclusion of the hearing, unless the Debarment
Committee extends this period for good cause.
(g) The Committee's decision shall be in writing and shall include the Committee's
factual findings, the principal causes of deparment as enumerated in this ordinance,
identification of the contractor and a II named affiliate: affected by the decision, and
the specific term, including duration"ofthe debarment imposed.
(h) Notice of Debarment Committee's decision.
(1) If the Debarment Committee decides to impose debarment, the City
Manager shall give the contractor and any named affiliates involved written
notice by certified mail, retum receipt requested, or hand delivery, within ten
(10) working days of the decision, specifYing the reasons for debarment and
including a copy of the Committee's written decision; stating the period of
debarment, including effective dates; and advising that the debarment is
, effective throughout the City departments.
(2) If debarment is not imposed, the City Manager shall notifY the contractor and
any named affiliates involved, by certified mail, return receipt requested or
personal service, within ten (10) working days of the decision.
(i) All, decisions of the Debarment Committee shall' be' final and shall be effective on
the date the notice is signed by the City Manager. Decisions of the Debarment
Committee are subject to review by the Appellate Division of the Circuit Court. A
debarred contractor may seek a stay of the debarment decision in accordance with
the Florida Rules of Appellate Procedure.
The period of debarment imposed shall be within the sole discretion of the
Debarment Committee. Debarment shall be for a period commensurate with the
seriousness of the cause(s), and where applicable, within the guidelines set forth
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 90 of 116
below, 'but in no event shall exceed five (5) years.
(b) The following guidelines in the' period of debarment shall apply except where
mitigating or aggravating circumstances justify deviation:
(1 )
(2)
(3)
(4)
(5)
For commission of an offense as described in subsection 2404(a)(1}: five (5)
years.
For commission of an offense as described in subsection 2404(a)(2):five (5)
years.
For commission of an offense as described in subsection 2404(a}(3): five (5)
years.
For commission of an offense as described in subsection2404(a)(54): two
, (2) to five (5) years.
For commission of an offense as described in subsections 2404(b)(1) or (2):
two (2) to five (5) years.
(c) The Debarment Committee may, in its sole discretion, reduce the period of
debarment, upon the contractor's written request for reasons such as:
(1) Newly discovered material evidence;
(2) Reversal of the conviction or civil judgment upon which the debarment was
based;
(3) Bona fide change in ownership or management;
(4) Elimination of other causes for which the debarmenf was imposed; or
(5) Other reasons the Debarment Committee deems appropriate.
(d) The debarment debarred contractor's written request shall contain the reasons for
requesting a reduction in the debarment period, The City's Procurement Office, with
the assistance of the affected department shall have thirty (30) days from receipt of
such request to submit written response thereto. The decision of the Debarment
Committee regarding a request made under this subsection is final and non-
appealable.
SECTION 2. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 3. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part of
the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered relettered to accomplish such intention, and the word "ordinance" may be
changed to "section", "article," or other appropriate word.
CITY OF MIAMI BEACH
, BID NO. 34-02/03
DATE: March 7, 2003
Page 91 01116
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 5. Ef=FECTIVE DATE.
This Ordinance shall take effect on the 3rd day of March 2000.
PASSED.
810 NO. 34c02/03
DATE: March 7, 2003
BID NO. 34-02/03
DATE: March 7,2003
A RESOLUTION OF THE MAYOR ANDCIrt COMMISSION OF THE
CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT
A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO A
CONTRACT Wlm THE CITY OF MIAMI BEACH
WHEREAS, the Greater Miami Chamber of Commerce ("GMCC") adopted a
Model Code of Business Ethics (the "Model Code''); and
WHEREAS, the City of Miami Beach is a member of the GMCC; and
WHEREAS, the Model Code,attaehed.bereto as Exhibit A, is a statement of
principles to help gUide decisions and actions based on respect for the importance of
ethical business standards in the community; and
WHEREAS, the GMCC encourageS itS members to adopt the principles and
practices outlined in the Model Code; and
WHEREAS, the Commission believes tbat each entity which does business with
the City of Miami Beach should be required, as a condition of doing business with the
County to adopt a Code of Business Ethics.
NOW,THEREFORE BE IT RESOLVEI> BY TBEMAYORAND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
Section 1. Each person or entity tbatseeks to do business with the City shall
adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or
his or her designee prior to execution of any contract between the contractor and the City.
The Code of Business shall, at a minimum, require the contractor to comply with all
applicable governmental rules and regulations including, among others, the conflict of
interest, lobbying and ethics provisions of the City Code.
Section 2. The Commission urges the Greater Miami Charitber of Commerce
to require that all of its members adopt the Model Code of Business Ethics.
Section 3.
adoption.
This resolution shall become effective immediately upon its
P ASSEDand ADOPTED this 12th
day of' April 2000
~YOR
ATTEST:
~~
CITY CLERK
APr'ROVED AS TO
FCRMA lANGUAc:::
&FOREXECUI1Or~
:ditJ~ r~1-c1J
BIONO. 34-02/03
OA TE: March 7, 2003
, CItEATERMIAMICAAMSEROF COM.MERCE
, MODELCODEOFBUSINESSETHJCS
STATa.umrOFPORJ>OsE'
TheOlilalerUiamtCha,rIiborotCq,,"~'("GMGC')$'lllcs. to c,..lIaridwstaln'anelhiCal bqs/IIU$
.iCllnUIlt for lt$ membel$and tIlt.commUlllly b1'adllJlllilg"lt.~eofaU$/I'l.U' Elhlca.ThIGMCC
encourages lis members lolnclll'poratellltllfi1il;jpla. and ~<<$ oliUinedhereln lbdtlildiVldulI1
<<*sofethic$whidl wi" Q\llde:tlRllr rellllJClIlshill6witltMtom..-,clllllltsancls\lPPllel'li. This l\Koctel
Codl jlAII ,.1Id sllOuld b., ptlirninonlfy displaytdlll ,.0 bu$lnlisstoeallons<lI1drnay 1M! InCllrpOJated into
marketingmal.rl~. Tho GMCC bl'lllmslhot /t$ rnombetU"ou~ use this Code.. . model for iii.
devli10Jlmlnt oflh8ir organltalion$'llulllness~od.s of ethics.
~~~c;:.~l:lI:n-::::=C:!.~~~W::o~~~,~~'Gt~,::.:~'~::~:=tr:M~::MrQ~~:
,!ill ~icfjs Ille' r~lpcnsibilily CII'~bli.ine's ilildp~ssioll6l crgenltllliOll;,
CIlMD"anilll'~Gov.rl"ll'l'l1ll'lt"RUIH&R.llul"loi1$
. We wi/I properlymaintairtat *o,ds andpO$~1l! &c:enseslllldcertillciltll.
ill prominent pike. "IUy _nbrOllr empleiYU$l\"Cr customers;
Indellling Wit" go'ien'lmen!lIj;j..riCiils and em~m; Wewlll' conduot bLfSlilOss in
llccocdanel with ail apptiCable cUles and regut.IloM /lnd iIllhe open;
We WIll f!!lllOItC:OlltIlI41 Irregul;rjtl" .net ~h.tfmPl'l!Pl!tor llIIIaWfufl:rus/ness
proclic.w .the EihIcaCamm1AlOll. IheOffiCe' of Jnsp4clOJGen.nlll~
, .ppr~Pr1~e lllWiec!fo~m"'l.ulhorilie$.
.
Gitl..whlell~rIiIl.th. inlllirltyoi /lbulIlll\lll$trItl$lc:lloll J"'IlI1I1l:l:i~blt;
Wl! will not kick ballklnyJiOflill!ld awolrJcl p;yrnent IOlImP!Oy8H 1iflhilolf1ilr
cOlllracllll9P~or lICl:9p! such a kickbaCk. .
Anaur IIna~ial tiansactlQn$wfll bOo PtoPilrly .114~hlyreeo'd.cllri appropmilli
books 0' Kcwnl, amf lh"ewilli;Je no "Off h books" fransaclions orse.".l
ac:CO\inls, '
.PI"ClinatJonollnd S.i1lcsor Produ#slnd SerYlCu
.ourprCidutlSWftfcomply'hilli an ~pplic;al:rient.tv lind q~aljlV~anda(a$;
WuiIJ QrlllTlotollmt advertiso our buttn\lllnncl ibJ'rodllCt$llrstwlc.sin 'Il
mamer wllleh Is "'<it mls.teadlng end dounat falsely <llsp;ll'lIg"Olll' eompelltcrs;
'Dolnq BU$inenwM IheGWerl1mer'it
"
'.
BID NO. 34~02/03
DATE: March 7, 2003
Page 95 of 116
.W.v.1IIl:OriductbUlliness WilhllOViirnmtnt.~ and Gfllploy. In II mliMer
whlc~AlllOids ev.nthe,lppearanceof imprcpriely.E'orts to CUI"ry pOlitk:a1
fllVOriti$nl are unateepbtble;
. ;OUrbidswlll tMteompetlllV(appropriatoto thlJ blddoeurnent5 ilI'Id Imlv$d lit
Ind~ndeally: ,
, ~cllll'leng" tOCQfils .war4ed Will h1We lt$llb$tlll"lllvellaJjs .aridll<!tbe
pU~l'll meteIy becaus.e ~ lifll1he, unsUc:ee.itul blclder;
.W.~'I, to the bUt ofOufability, 'l'~lfarm .;oVOnWltontcoritraets 'lI'IYllrdll:dallhe
Jlric:' ~t1nd~r thelenmprO\llded lor In the ClInlraCl. Wo>Ml1 not sllbcnilinn~
ilWO~. Jilrgl)ods proyid.d Ql'services performed undel, sUCh tonftacts, and
;daims1l!l1Ibe'/'llMeonIyIoIWClrl( !lCIUlllypelfarmed.We will abide by ..
COIlttactii'llland subcontraCtinll 'l9ula~ns.
,',:_ _.' "..,0,_ _. ,'.A....., . ,"._'_,."',' ,> _ ,', :_'"
WeWilnGt, lfltedlj'Or lndil1lCtly. ilff'er to "ive al:lltbe or OtheMisnhannfl
~kSfromc:;o/ltlaCtu_ded,to governmont ollcial',thlir fimilr membel$
'or ~~$oc:iat...
W., will not ...it or llxporc;tprilfeiential treatmerllWl bids based 011 our
p~pmi<lrl i"politic. campaigns.
Public.Uf..riq piI/kiWl Cil'l'llilli.mll
W...eoV~. ~..ilIp10Y.'SklPlulldplt"ricorrIlTlUlllty lite. Pt1bilc$ervlcit ane!
u..110lftleal pr(i(:IlS$;
. W.~ncO\lrll#nllemJlIQY'Q'tormit"upp!!rt.lid81Qel~l!lnaqualliied
'~Qflk;i.l$'lI1i1engllle IIl","m dlal<i9~, ilIfIU d~1l .bout bllsin'$$ .-.d
~riItln(tyfAU.~:
.. ,- ,- ".;',-,,,.,,:, -- " . -<"', . ':, ,".< ,':',-',". ...... '-: "'- : ""::,-".-",,,. - . . - -. -" . .
-outc()lltl'lWlioll5III jlOlilleal flamM, eommill...orio~.l$ wai9ri1Y be iOOIe .,
i~lI<:\':I)(d.jI(;e wiIh appliClIblo'aw andw~1 cOmjllyv..llh all reqllirlli'Ml'llsfWpublit
~\lI'e.. .All tOnlri!lutjon$ tnai:feOl'l behalf ,oUhe b\Jsl111l~ ITf\Ist 1111 reported to
lentorc~,,,y m_gemllnl; .
~ , ;': ' . :_ c', .: ;. ',_ '. _,:', : " - _ . --'. " __'. _ __"._:,.' _ . _' . . _', .:,', _: _ .'.'" _ . ~
We'Nilnlll Caniribirtefolhecampetgnsorpe:,rsons Whoilreeomfli:ted felons or
l'loll.Who dllnotSlgn!he Faln:::ampillinP,actlcelOrllimtoce.
We,rnin;gl\i't9wlnglY' dlS$$nlinaf~ lall.cahlpalgnll'lt~n1lliion .91"'. suPPOitthOSD
who;qo.
BID NO. 34-02/03
DATE: March 7, 2003
ORDINANCE NO. 2002-3344
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH,:FLORIDA, ESTABLISHING
PROCEDURES FOR RESOLVING BIDS (BIDS),REQUEST FOR
PROPOSALS (RFP'S),REQUEST FOR QUALIFICATIONS (RFQ'S),
REQUEST FOR LETTERS OF ,INTEREST (RFLI'S), AND
PURCHASE ORDERS BASED ON WRITTEN OR ORAL
QUOTATIONS, BY AMENDING CHAPTER 2 OFTHE CODE OFTHE
CITY OF MIAMI BEACH ENTITLED "ADMINISTRATION"; BY
AMENDING ARTICLE VI THEREOF ENTITLED "PROCUREMENT';
BY CREATING SECTION 2-371 ENTITLED "AUTHORITY TO
RESOLVE PROTESTED BIDS AND PROPOSED AWARDS";
PROVIDING FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, from time to time :the City 'procures goods and services through
Invitation for Bids, Requests for Proposals, Requests for Qualifications, Requests for
Letters of Interest, and purchase orders based on written or oral quotations, in
accordance with the public bidding procedures setforth in Florida law and the Code of
the City of Miami Beach (the "City Code"); and
WHEREAS, such process may lead to protested bids and proposed awards; and
WHEREAS, it is the intent ofthe MayorandCity Commission that procedural and
technical issues related to Invitations for Bids, Requests for Proposals, Requests for
Qualifications, Requests for Letters of Interest, and purchase orders based on written
or oral quotations, be decided by the City Manager and the City Attorney, and that
their determinations with respect to said procedural and technical issues shall be
deemed final; and
WHEREAS, it isin the best interests of the City and all respondents to Invitations
for Bids, Requests for Proposals, Requests for Qualifications, Requestsfor Letters of
Interest, and purchase orders based on written or oral quotations, to have a clear and
unequivocal procedure for resolving such protests in a timely and expeditious manner.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
Section 1. Them is hereby added to Article VI of Chapter 2 of the City Code a new
Section 2-371, which shall read as follows:
Section 2-371. Authority to Resolv~ Protest~d Bids and Proposed Awards.
(a) Right to Protest. Any actual bidder, qualified'proposer, or interested 'parties
(hereinafter collectively referred to as the "bidder") who has a substantial interest in,
and is aggrieved in connection with the solicitation or proposed award of, a requestfor
proposals CRFP"), request for qualifications ("RFQ'), request for letters of interest
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7,2003
Page 97 of 116
("RFLI')or invitation for bid for goods and/orservices ("hereinafter, collectively referred
to as the bid") may protest to the City Manager or his or her designee. Protests arising
from the decisions and votes of any evaluation or selection committee shall be limited
to protests based upon alleged deviation(s) from established purchasing procedures
set forth in this Code, any written guidelines of the Procurement Department, and the
specifications, requirements and/or terms set forth in any bid.
(1) Any protest concerning the bid specifications, requirements, and/or
terms must be made within three (3) business days (for the purposes of
this ordinance, "business day" means a day other than Saturday,
Sunday or a national holiday), from the time the facts become known
and, in any case, at least two (2) business days prior to the opening of
the. Such protest must be made in writing to the City Manager or his or
her designee, and such protest shall state the particular grounds on
which it is based and shall include all pertinent documents and
evidence. No bid protest shall be accepted unless it complies with the
requirements ofthis section. Failure to timely protest bid specifications,
requirements and/or terms isa waiver of the ability to protest the
specifications, requirements and/or terms.
(2) Any protest after the bid opening, including challenges to actions of
any evaluation or selection committee as provided in subsection (a)
above, shall be submitted in writing to the City Manager, or his or her
designee. The City will allow such bid protest to be submitted anytime
until two (2) business days following the release of the City Manager's
written recommendation to the City Commission, as same is set forth
and released in the City Commission agenda packet, for award of the
bid in question. Such protest shall state the particular grounds on which
it is based and shall include all pertinent grounds on which it is based,
and shall include all pertinent documents and evidence. No bid protest
shall be accepted unless it' complies with the requirements of this
section. All actual bidders shall be notified in writing (which may be
transmitted by electronic communication, such astacsimile transmission
and/or e-mail), following the release of the City Manager's written
recommendation to the City Commission.
Any bidder who is aggrieved in connection with the solicitation or proposed
award of a purchase order based on an oral or written quotation may protest to
the City Manager or his or her designee anytime during the procurement
process, up to the time of the award of the purchase order, but not after such
,time. Such protest shall be made in Writing and state the particular grounds on
which it is based and shall include all pertinent documents and evidence. No
bid protest shall be accepted unless it complies with the requirements of this
section.
The City may request reasonable reimbursement for expenses incurred in
processing any protest hereunder, which expenses shall include, but not be
limited to, staff time, legal fees and expenses (including expert witness fees),
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7, 2003
reproduction of documents and other out-of-pocket expenses.
(d) Authority to ResohieProtests. The CityManager or his or her designee shall
have the authority to settle and resolve a protest concerning the solicitation or
award of a bid.
(e) Responsiveness. Prior to any decision being rendered under this Ordinance
with respect to a bid protest, the City Manager and the City Attorney, or their
respective designees, shall certify whether the submission of the bidder to the
bid in question is responsive. The parties to the protest shall be bound by the
determination of the City Manager and the City Attorney with regard to the
issue of responsiveness. The geterrninatioA of tAe City Manager and the City
J\ttorney with regaFd te all pFeceEll:lFaI aAd teehnieal matteFS shall be final.
Decision and Appeal Procedures.lfthebid protest is not resolved by mutual
agreement, the City Manager and the City Attorney, or their respective
designees, shall promptly issue a decision in writing. The decision shall
specifically state the reasons for the action taken and inform the protestor of his
or her right to challenge the decision. Any person aggrieved by any action or
, decision of the City Manager, the City Attorney, or their respective designees,
with regard to any decision rendered under this section may appeal said
decision by filing an original action in the Circuit Court of the Eleventh Judicial
Circuit in and for Miami-Dade County, Florida, in accordance with the
applicable court rules. Any action not brought in good faith shall be subject to
sanctions including damages suffered by the City and attorney's fees incurred
by the City in defense of such wrongful action.
(g) Distribution. A copy of each decision by the City Manager and the City
Attomey shall be mailed or otherwise furnished immediately to the protestor.
(h) Stay of Procurements During Protests; In the event of a timely protestunder
this section, the City shall not proceed further with the solicitation or with the
award pursuant to such bid unless a written determination is made by the City
Manager, that the award pursuant to such bid must be made without delay in
order to protect a substantial interest of the City.
(i) The institution and filing of a protest under this Code is an administrative
remedy that shall be employed prior to the institution and filing of any civil
action against the City concerning the subject matter of the protest.
0) Protests not timely made under this section shall be barred. Any basis or
ground for a protest not set forth in the letter of protest required under this
section shall be deemed waived.
(k) Atthe time the City Manager's written recommendation for award of a bid is
presented at a meeting of the Mayor and City Commission, the City Attorney,
or his or her designee, shall present a report to inform the Mayor and City
Commission of any legal issues relative to any bid protest filed in connection
with the bid in question.
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
The determination of the Citv Manager and the CityAttornev with reaard to all
procedural and technical matters shall be final.
Section 2. All ordinances, resolutions orparts thereof in conflict herewith be and
the
same are hereby repealed.
Section 3. If any section, sentence, clause or phrase of this Ordinance is held to be
invalid or unconstitutional by any court of competent jurisdiction, then
said holding shall in no Way affect the validity ofthe remaining portions
of this Ordinance. It is the intention of the Mayor and City Commission
of the City of Miami Beach, and it is hereby ordained that the provisions
of this Ordinance shall become and be made part of the Code of the
City of Miami Beach, Florida, The sections of this Ordinance may be
renumbered or relettered to accomplish such intention, and the word
"ordinance" may be changed to "section," "article," or other appropriate
word.
Section 4. This Ordinance shall take effect tc!m (10) days after its adoption on the
19th day of Januarv. 2002.
pASSED on First Reading this 19th day of December, 2001.
PASSED and ADOPTED on Second Reading this 9th day of Januarv. 2002,
BID NO. 34-02/03
DATE: March 7,2003
ORDINANCE NO. ~662-3363
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH
CITY CODE CHAPTER 2, ,DIVISION 3, SECTION 2-485
THEREFORE ENTITLED "LIST . OF EXPENDITURES; FEE
DISCLOSURE; REPORTING REQUIREMENTS", BY REQUIRING
DISCLOSURE OF LOBBYIST' FEES; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION, AND EFFECTIVE DATE.
NOW,THEREFORE, BElT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Miami Beach City Code Chapter 2 entitled "Administration", Division 3
entitled "Lobbyist", Section 2-485 thereof is hereby amended to read as follows:
Sec. 2-485. List of expenditures; fee diSClosure; reporting requirements.
a. On October 1 of each year, lobbyist subject to lobbyist registration
requirements shall submit to the city clerk a signed statement under oath as provided
herein listing all lobbying expenditures in the city for the preceding calendar year. A
statement shall be filed even if there have been no expenditures during the reporting
period. The statement shall list in detail eac:hexpenditure by category, including food and
beverage, ehtertainment, research, communication, media advertising, publications,
travel, lodging and special events.
. If nocomensationhas or will be aid concernin
thesubiect lobbv services. a statement shall nonetheless be filed reflectina as such.
BID NO. 34-02/03
DATE: March 7, 2003
tbt @ The city clerk shall notify anylobbyist(or principal) who fails to timely file an
the expenditure or fee disclosure reports referenced in sections (a) and (b) above. In
addition to any other penalties which may be imposed as provided is section 2-485.1, a
fine of $50.00 per day shall be assessed for reports filed after the due date.
W .@ The city clerk shall notify the Miami-Dade County Commission on Ethics and
Public Trust of the failure of a lobbyist (or principal) to file a either of the reports referenced
above and Or pay the assessed fines after notification.
~ ill A lobbyist (or orincipal) may appeal a fine and may request a hearing before
the Miami-Dade Commission on Ethics and Public Trust. A request for a hearing on the
fine must be filed with the Miami-Dade Commission on Ethics and Public Trust within 15
calendar days of receipt of the notification of the failure to file the required disclosure form.
The Miami-Dade Commission on Ethics and Public Trust shall have the authority to waive
the fine, in whole Or in part, based on good cause shown.
All ordinances' or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION' 2.
BID NO. 34-02/03
DATE: March 7, 2003
REPEALER
SECTION 3.
If section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way
affect the validity of the remaining portions of this ordinance.
SECTION 4.
CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach,and
it is hereby ordained thatthe provisions ofthis ordi nance shall become and be made a part
of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or relettered to accomplish Such intention, arid the word .ordinance" may be
changed to .section", "article", or other appropriate word.
EFFECTIVE DATE
This Ordinance shall take effect 18th day of Mav. 2002.
PASSED and ADOPTED on Second Reading thIs 8th day of May, 2002.
,~p~
ClTYCLERK ' " , ,
(Requested by Commissioner Matti BOWer and Co-sponsored by Commissioner Simon
Cruz, Jose Smith and Richard Steinberg)
reflects changesbetween frrst and second reading.
BID NO. 34-02/03
DATE: March 7,2003
~~10
FOJM&'~
. fOREl(EQ.n'lON
CITY OF MIAMI BEACH
AN ORDINANCE OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
CREATING DMSION 6, TO BE ENTITLED "LMNG WAGE
REQUIREMENTS FOR CITY SERVICE CONTRACTS AND
CITY EMPLOYEES", OF ARTICLE VI, ENTITLED
"PROCUREMENT", OF CHAPTER 20F TIlE MIAMI
BEACH CITY CODE ENTITLED "ADMINISTRATION", BY
ESTABLISHING A LIVING WAGE REQUIREMENT FOR
CITY SERVICE CONTRACTS AND ESTABLISHING A
LMNG WAGE FOR CITY EMPLOYEES; PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN
EFFECTIVE DATE.
WHEREAS, the City of Miami Beach awards'private firms contracts to provide services for
the public. The City also provides financial assistance to promote economic development and job
growth. Such expenditures of public money also serve the public purpose by creating jobs,
expanding the City's economic base, and promoting economic security for all citizens; and
WHEREAS, such public expenditures should be spent only with deliberate purpose to
promote the creation of full-time, permanent jobs that allow citizens to support themselves and their
families with dignity. Sub-poverty level wages do not serve the public purpose. Such wages instead
place an undue burden on taxpayers and the community to subsidize employers paying inadequate
wages by providing their employees with social services such as health care, housing, nutrition, and
energy assistance. The City has a responsibility when spending public funds to set a community
standard that permits full-time workers to live above the poverty line. Therefore, contractors and
subcontractors of City service contracts should pay their employees nothing less than the living wage
herein described; and
, WHEREAS, ill addition to requiring living wages for City services provided by private
frrms, the City wishes to serve as an example by providing a living wage to all City employees.
NOW, THEREFORE, BE ITDULY()RDAlNED BYTBE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AS FOLLOWS:
That Division 6, to be entitled "LivingWage Requirements forCity Contracts", of Article
VI, entitled "Procurement", of Chapter 2 of the Miami Beach City Code entitled "Administration" is
hereby created to read as follow:
BID NO. 34-02/03
DATE: March 7, 2003
Chapter 2
ADMINISTRATION
. . .
Article VI. Procurement
. . .
Living Wage Requirell1ents for Service Contracts and City
Employees
. . .
Section 2-407.Resen'ed
Definitions
W .City" means the aovemment of Miami Beach or any authorized agents. anv
board. agency. commission. department. or other entity thereof. or anv successor
thereto.
@ "Covered Emplovee" means anyone emOloved bvthe City or anv Service
Contractor. as further defined in this Division. either full or part time. as an employee
with or without benefits or as an independent contractor.
{gj "Covered Emolover" means,the City and anvarid all Service Contractors.
whether contracting directlv or indirectlvwith the City. and subcontractors of a
Service Contractor.
@"Service Contractor" is any individual. businessentitv. corporation (whether
for profit or not for profit). partnership. limited liabilitv como any. ioint venture. or
similar business whoisconductina business in Miami Beach. or Miami Dade
County. and meetS one (1) of the two (2) followina criteria:
(1) The Service Contractoris~
(a) paid in whole or part from one or more of the City's aeneral
fund.
capital oroiect finds. soecial revenue funds. or any other funds
either directlv or indirectlv. whetherbv competitive bid process.
informal bids. reauests for proposals. some form of solicitation.
neootiation. or aareement. or anv other decision to enter into a
contract: or
(b) encaoed in the business of. or part of. a contract to provide.
BID NO. 34-02/03
DATE: March 7, 2003
a subcontract to . provide, 'or similar'v' situated to provide.
services. either directlv or indirectly for the benefit of the City.
However. this does not apply to contracts related primarilv to
the sale of products or aoods.
Im "Covered Services" are the type of services purchased by the City that are
subiect to the reauirements of this Division which include the following:
ill City Service Contracts ."
Contracts involvina the City's exoenditureof over $100.000oer vear and
which include the following types of services:
ill food preparation and/or distribution:
m security services:
.@l routine maintenance ser\licessuch as custodial, cleanina.
computers. refuse removal. repair, refinishing. and recvcling:
W clerical or other non-supervisory office work, whether
temporary
or permanent:
@ transportation and parkina services:
LID printinaand reproduction services:
illlandscapina. Lawn. ~nd or aaricultural services: and
!ID park and public place maintenance
(2) Should anv services that arebeinl! oerformed bv Citv Emnlovees at the time this
ordinance is enacted be solicited in the future bv the Citv to be nerfonned bv a
Service Contractor such services shall be Covered Services subiect to this Division
(a) LlyhlCl Waaepaid.
(1) Service Contractors.
All Service Contractors. as definedbv this Division. enterina into a contract
with the City of Miami Beach shall pav to all its emplovees who provide
services covered by this Division. a living wa<;le of no less than $8.56 an hour
with health benefits. or a IivinQ waae of not less than $9.81 an hour without
health benefits. as described in this Section.
(2) City EmDloyees.
For City Employees under the Citv pav plan. the City will begin to pay a living
Waae consistent with the aoals and terms of this Division on phase-in basis
beainning in the 2001-2002 Citvbudaet vear. increasina on an annual basis
incrementallv so that the Living Wage is fullv implemented for City emplovees
in the 2003-2004 Citv budaetyear as' may be adiusted pursuant to
BID NO. 34-02/03
DATE: March 7,2003
subsection(c) below.' Thereafter the t ivino Waae to be [)airl bv the Citv to
its em[)lovees shall not be subject to the annual indexina usina the Consumer
Price Index for alllJrban Commmers lCPI-U) reouired under subsection (c)
below and instead shall besubiect' toneaotiations within the collective
baraainina stmcture
(b)' Health Benefits. ' For a Covered Emplover or the Citv to comply with the living
waae
provision bv choosing to pay the' lower.' VlBce 'scale available' when a Covered
Emplover also provides health benefits. such health benefits shall consist of
pavment of at least $1.25 per hour towards the provision of health care benefits for
Covered Emplovees and their dependents. If the health benefits plan of the
Covered Emplover or the Cityreauires an initial period of employment for a new
emplovee to be elioible for health benefits (eligibilitv period) such Covered Employer
or City mav aualify to pav the $8;56 per hourwaae scale during the new emplovee's
initial eliaibilitv period provided the new emoloyeewill be paid health benefits upon
completion of the eligibilitv period. Proof of the provision of health benefits must be
, submitted to the awardinc authority to aualify for the waae rate for emplovees with
health benefits.
(c)lndexina. The Iivina waae Will be automaticallv indexedeachvear usina the
Consumer Price Index for all Urban Consumers (CPI-U) unless the City
Commission determines it would not be fiscallv sound to implement the CPI-U in
a particular year.
(d) Certification ReauiredBeforePavrTIenL Anv and all contracts for Covered
Services shall be void. and no funds mav be released. unless prior to enterina
anv a<;Jreement with the City for a Covered Services contract. the employer
certifies to the City that it will pav each of its emplovees no less than the livina
,wage described in Section 2-408 (a). A copv of this certificate must be made
available to the public upon reauest. The certificate. at a minimum. must include
the following:
ill the name. Address. and [)hbne number of the emplover.a local
contact person. and the specific proiect for which the Covered
Services contract is souoht:
.0 the amount of the Covered Services contract and the City
Department the contract will serve:
.@.) a brief descriotion of the projector service provided:
SID NO. 34-02/03
DATE: March 7, 2003
(e) Observation of Other Laws. Every Covered Ernplovee shall be paid not less
than biweeklv. and without subseauent deduction or rebate on anv account
(except as such pavroll deductions as are directed or permitted bv law or bva
collective baraaining agreement). The Covered Emplover shall pav Covered
Emplovees waae rates in accordance with federal and all other aoplicable laws
such as overtime and similar wage laws.
(f) Posting. A copy of thelivino waae rate shall be' kept oosted by the Covered
Em plover at the site of the work ina prominent olace where it can easilv be seen
, and read bv the Covered Emoloveesand shall be slJopliedto the employee
within a reasonable time after a request to do so. Posting requirements will not
be reauired where the Covered Employer prints the followina statements on the
front of the Covered Employee's first p3vcheck and every six months thereafter:
"You are reauired bv City of Miami Beach law to be paid at least $8.56 dollarsan
hour. If you are not paid this hourly rate. contact vour emplover. an attorney, or
the City of Miami Beach." All notices will be printed in Enalish. Spanish. and
Creole.
. '..
(g) Collective Batgainina., Nothina in' this Division shall be' read to reQuire or
authorize any Covered Emplover to reduce waaesset by a collective baraaining
agreement or are reauired under anv prevailing waoe law.
SECTION 2-409. Reserved
00 Procurement Specifications. The livingwal!e shall be required in the procUrement
specifications for all City service contracts for Covered Services on which bids or proposals
shan be' solicited on or after the effective, date of this Division. The procurement
iUlecifications for applicable Covered Services contracts shall include a requirement that
Service Contractors and their subcontractorsalrree to produce all documents and records
relatinl! to payroll and compliance with this DivisioIl upon reQuest from the City. AIl
Covered Service contracts awarded subsequent to the date when this Division becomes
effective. shall be subiect to the reQuirements of this Division.
@ Information Distributed. 'All reQuests for bids or requests for prooosals for Covered
Services contracts of $100.000 or more shan include aobrooriate information about the
reQuirements of this Division.
W Maintenance of PavroURecords. Each Covered Employer shall maintain payrolls for
all Covered Employees and basic records relating thereto and shall ore serve them for a
period of three (3) vears or the term of the Covered Services contract. whichever is
Irreater. The records shall contain:
(2) the iob title and classification:
(3) the number of houts worked each day:
(4) the gross wages earned and deductions made:
(5) annual wages paid:
(6) a copy of the social security returns and evidence of pavment
thereof; .
(7) a record of fringe benefit payments including contributions to
approved plans: and
(8) any other data or iIifonnation this Division should reauire from
time to time.
@ Reporting: Pavroll. Everv six (6) months the Covered Emplover shall file with the
Procurement Director a comnlete navroll showin!!: the Covered Emnlover's Davroll
records for each Covered EmDlovee worki" l!: on the contract( s) for Covered Services for
one Davroll Deriod U{lon reauest from the City. the Covered Employer shall produce
forinspection and copying its pavroll records for any or all of its Covered Emplovees for
any period covered by the Covered Service contract. The City mav examine Davroll
records as needed to ensure comoliance
SECTION 2-410. Reserved
COMPLIANCE AND ENFORCEMENT.
(a) Service Contractor to Cooperate. The Service Contractor shall permit City employees.
agents. or representatives to observe work being performed at. in or on the proiect or matter
for which the Service Contractor has a contract. The City representatives may examine the
books and records of the Service Contractor relating to the employment and payroll to
determine if the Service Contractor is incompliance with the provisions of this Division.
(b) Complaint Procedures and Sanctions.
(1) An employee who believes that this Division applies or applied to himor her and
that the Service Contractor, or the City, is or was not complying with the requirements of
this Division has a right to file a complaint with the Procurement Director of the
City. Complaints by employees of alleged violations may be made at any time and
shall be investigated within thirty (30) days by the City. Written and oral statements
by an employee shall be treated as confidential and shall not be disclosed without the
written consent of the employee to the extent allowed bv the Florida Statutes.
(2) Any individual or entity may also file a comolaint with the Procurement Director
of the City on behalf of an employee for investigation bv the City.
(3) It shall be the responsibility of the City to investigate all allegations ofyiolations
of this Division within thirty (30) days. If. at any time. the City. upon investigation
determines that a violation of this Division has occurred it shall. within ten (10)
workin!!: davs of a finding of nOIl'compliance. issue a notice of corrective action to
the employer specifyin!!: all areas of non-compliance and deadlines for resolutions of
BID NO. 34-02/03
DATE: March 7, 2003
the identified violations. If iI Service Contractor fails to complv with any notice
issued. the City Manaeeror the City Manaeer's desienee may issue an order in
writing to the Service Contractor. by certified mail or hand deliverv. notifying the
Service Contractor to appear at an administrative hearlne before the City Manaeer or
the City Manager's desil!Ilee to be held at a time to be fixed in such order. which date
shall be not less than five (5) daYS after service thereof.
(4) The oroceedines shall be informal. but shall afford the Service Contractor the
rieht to testify in the Service Contractor's own defense. present witnesses. be
represented bv counsel. submit relevant evidence. cross examine witnesses and
object to evidence.
(5) The oroceedint!s shall be recorded arid minutes kept by the City. Anv Service
Contractor requirine verbatim minutes for iudicial review may arrange for the
services of a court reporter at the expense of the Service Contractor.
(6) Within ten (10) dayS of the close of the hearing. the City Mana2er or the City
Mana~er' s designee shall render a decision in writine determining whether or not
the Service Contractor is in compliance. or whether other action should be taken.
or whether the matter should be continued. as the case may be. and stating the
reasons and fmdines offact.
(7) The City Manager or the City Manager's designee shall file findings with the
City Clerk. and shall send a true and correct COpy of his order by certified mail.
return receipt requested. or by hand deliverv. to the business address as the
, Service Contractor shall designate in writing.
(8) The City' Manager's or desil!tlee's findings shall' constitute the fmal
administrative action of the City for purposes ofjudiciaI review under state law.
(9) If a Service Contractor fails to seek timely appellate review of an order of the
City Manager or the City Manager's desienee. or to comply timely with such
, order. the City may pursue the enforcement of sanctions set forth in Section 2-
410 (c).
(e) Private Ril!'bt or Action Ai!:ainst Service Contract6r Anv Covered Emplovee of or
former Covered Emolovee of a ServiceContractormavinstead of utilizinethe City
administrative orocedure set forth in this Division ,but not in addition to such orocedure
brine an action by filinl!' suit al!ainst the' Covered Emolover inanv court of COIlmetent
jurisdiction to enforce the provisions of this Division and mav be awarded back oav.
benefits. attornev's fees and costs Thea.oolicable statute oflimitationsfor such a claim will
be two (2) vears as orovided in Florida Statutes Section 95 ]](4)(c) for an action fornavment
ofwal!'es The court mav also imnose sanctions on the Service Contractor includinl!' those
persons or entities aidinl! or abettinl! the Service Contractor. to include wal!e restitution to
BID NO. 34-02/03
DATE: March 7,2003
the affeCted Covered Emnlovee and darnal!es navable to the Covered Emnloveein the sum of
un to $500 for each week each Service Contractor is found to have violated this Division.
(d) Sanctions Against Service Contractors. For violations of this Division. the City shall
sanction a Service Contractor bv reauirinl! the Service Contractor to nav wage restitution
at the emnloyers exnense for each affected employee and mav access the following::
(1) The City may impose damageS ill the sum of $500 for each week for
each emplovee found to have not been paid in accordance with this
Division: and/or
(2) The City may susnend or terminate payment under the Covered Services
contract or terminate the contract with the Service Contractor: and/or
(3) The City may declare the emnlover inelil!:iblefor future service contracts
for three (3) years or unmall nenalties and restitution have been paid in fulL
whichever is lom!:er. In addition. all employers shall be ineligible under this
section where principal officers of the emnlover were principal officers of an
emnlover who violated this Division.
(e) Public Record of Sanctions. All such sanctions recol11mended or imnosed shall be a
matter of nubHc record.
(f) Sanctions for Aidini: and Abettinl!. The sanCtions in Section 2-410 (c) shall also anply
to any party or parties aiding and abetting in any violation of this Division.
(g) Retaliation and Discrimination Barred. A Covered Emnloyet shall not discharge.
reduce the compensation. or otherwise discriminate against any Covered Employee for
making a comnlaint to the City. ot otherwise asserting his or her rights under this
Division. participating in any of its proceedings or using any civil remedies to enforce
his or her rights under this Division. Alle~tions of retaliation or discrimination. if found
true in a proceeding under paragraph (b) or by a court of competent iurisdiction under
parae:ranh (c). shall result in an order of restitution and reinstatement of a discharged
Coyered Emnlowe with back pay to the date of the violation or such other relief as
deemed appropriate. )\
(h) Enforcement' Powers. If necessary for the enforcement of this Division. the City
!MeRlB': Commission may issue subooenas. comnel the attendance and testimony of
witnesses and production' of books. papers. Tecords.' and documents relating' to payroll
records necessary for hearing. investigations. and nroceedings. In case of disobedience of
the subpoena. the City Attornev may apply to a court of competent iurisdiction for an order
requiring the attendance and testimony of witnesses and production of books. napers.
records. and documents. Said court. in the case of the refusal to obey such subnoena. after
notice to the nerson subnoenaed. and unon finding: that the attendance or testimony of such
witnesses of the production of such books. papers. records. and doc\1ments. as the case may
BID NO. 34-02103
DATE: March 7, 2003
CITY OF MIAMI BEACH
be. is relevant or necessary for such hearings. investigations; or proceediIle:s. mav issue an
order reauirine: the attendance or testimony of such witnesses or the production of such
documents and any violation of the court's order mav be nunishable by the court as contemnt
thereof.
(i) Remedies Herein Non-Exclusive. No remedy set forth in this Division is intended to
be exclusive or a prerequisite for assertirie: a claim for relief to enforce the rie:hts under this
Division in a court oflaw. This Divisionshall not be construed to limit an employee's rie:ht
to brine: a comrtlon law cause of action for wrongful termination.
SECTION2. REPEALER
All ordinances or parts of ordinances In conflict herewith be and the same are hereby repealed.
SECTION 3. SEVERABILITY.
If any section. subsectlon.c1ause.or provision of this Ordinance is held Invalid. the remainder
shall not be affected by such invalidity.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach. and it is
hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the
City of Miami Beach. Florida. The sections of this Ordinance may be returned.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the 28th
day of Anri! . 2001.
PASSED and ADOPTED this
day of April
1JItJMAyOA
,2001.
'd4~y
.' TJf
ATl'P.ST;
.lkIt4.J--Btt.d~
CITY CJ..mtK
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OFTHECITY
OF MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH CITY CODE
CHAPTER 2, ARTICLE VII BY CREATING DMSION 5 THEREOF ENTITLED
"CAMPAIGN FINANCE REFORM",. AND FURTHER AMENDING CITY CODE
SECTION 38-6 ENTITLED "PROHffiITED CAMPAIGN CONTRIBUTIONS BY
VENDORS" AND CITY CODE CHAPTER 2 BY TRANSFERRING SAID
SECTION FROM CHAPTER 38 OF THE CODE TO CITY CODE CHAPTER 2,
ARTICLE VII, DIVISION 5, RENUMBERING CODE SECTION 38-6 TO CODE
SECTION 2-487; AMENDING SAME BY MANDATING THAT THE CITY
PUBLISH NOTICE REQUIREMENTS OF THIS ORDINANCE, ESTABLISHING
RESPONSIBILITY OF CANDIDATES FOR ELECTED OFFICE TO DETERMINE
STATUS OF POTENTIAL DONOR AS VENDOR, CLARIFYING AND CREATING
DEFINITIONS, CREATING ADDITIONAL WAIVER PROVISION WHEN
TERMINATION OF EXISTING CONTRACTWOULD BE ECONOMICALLY
ADVERSE TO CITY'S BEST INTERESTS; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE.
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
, SECTION 1. That Miami Beach City Code Chapter 2, Article vn, is hereby amended by the '
, creation of Division 5 thereof entitled "Campaign Finance Reform" and is further amended by
transferring Section 38-6 entitled "Prohibited Campaign contributions by Vendors" from City Code
,Chapter 38 to City Code Chapter 2, Article VII, Division 5 and renumbering said Section 38-6 to
Section 2-487, to read as follows:
DIVISION 5. CAMPAIGN FINANCE REFORM
, Sec. ~2--487.Prohibited Campaign Contributions byVendon
General.
,(1) W No pemonwhe is a vendor te. the eity shall give a campaign contribution
directly;'Or thr. a memeerafthe Jl8fSeR'S immediate family, ar thraHgk a }'Jalmeal
astian sammittee, af throogk aayetherJlersali,indirectlv to a candidate, or to the
campaign committee of a candidate,for the offices of mayor or commissioner.
Commencing on the effective date of this ordinance. all lJroposed city contracts. as
well as reauests for proposals (RFP). reauests for qualifications CRFO), requests for
letters of interest (RFLn. or bids issued bv the City. shall incOl:porate this Ordinance
so as to notify lJotentia1 vendors of the proscription embodied herein.
BID NO. 34-02/03
DATE: March 7,2003
ilil No candidate, or campaign comrnitteeof a candidate for the offices of mayor
or commissioner, shall selieit Bl"reesive deposit into such candidate's campaign
account any campaign contribution directly or indirectly from a parseR whe' is a
vendor to the eity, sr thFeagh a member enhe peFS9a's immeeliate flHBily, sr thFeugh
a pelitieal aetieR eemmittee, er threugh 'any ether peMeR eR aehalf ef the persea
This prehibitiea applies te aatatal petseRs BIiE! te peFSeRS was held a eeRtrelliHg
fiaaBeial iater-est ia bRsiaesseatities. '. Candidates (or those acting on their behalfl
shall ensure comoliance with this code section by confirming with the Procurement
Division's City records (including CitvofMiami Beach website) to verifvthe vendor
status of any ootential donor.
(2) A fine of up to $500.00 shall be irnposed on every person whoyiolates this
prehibitioa section Each act of selieitatieR, giving or ,reeeiviHg 'deoositing a
contribution in violation of thispatagraph section shall constitute a separate
violation. All contributions reeebea deposited by a candidate in yiolation of this
paragraph section shall be forfeited to the city's general revenue fund.
A person or entity who directly or threagha member ef the perseR's immeaiate
family, er tht:ellgh a pelitieal aerieR eemmittee,' SF thmagh aay etl!er peFSea
indirectly makes a contribution to a candidate who is elected to the office of mayor
or commissioner shall be disqualified for a period of 12 months following the
swearing in of the subject elected official from trllftSaetiHg bllSiaess servin!;! as a
vendor with the city. This pr-eaiaitieR 9RtfansaeriHg hsiRess with the eity may ae
waiTlea eRly ia the mar.aer provided heremeele',v in sueseetisa (9).
(4) As used in this section:
(a) .L A "vendor" is a person and/or entity who tmBsaets aRGinese with the eity,
Elf has been appmvea by the eity eemmissieR te tmasaer allSmess ...lith the
eiry, eds listed ea the shy mlHiager's llpflre'lea 'leader list. selected by the
City as the successful bidder on a present or pending bid' for goods.
eauipment or services. or has been aooroved by the City on a present or
pending award for goods.eauipment or services. prior to or uoon execution
of a contract. ourchase order or standing order.
2. "Vendor" shall include natura1oersons and/or entities who hold a
controlling financial interest in a vendor entity. The tenn "controlling
financial interest" shall mean the ownership. directly or indirectly. of 10% or
more of the outstanding caoital stock inanv comoration or a direct or indirect
interest of 10% or more in afinn: The tenn "finn" shall mean a cOTJloration.
partnershio. business trust or any legal entity other than a natural person
BID NO. 34-02/03
DATE: March 7, 2003
Page 114 of 116
ill For purposes of this section, the term "services" shall mean the rendering by
a vendor throu!rh competitive bidding or otherwise. oflabor, professional
and/or consulting services to the City of Miami Beach.
(e1
+,
;h .^. tmHBfer 9ffutuis betweeR pelitieal eemmittees, 'BetweeR
eammittees sf eaRtiB.liS'6S eKisteftee, 91' Bern<eeft a pelmealeeHllR4ttee
md a eOHl.mittee ef eoBtmli8lis eKisteaee.
~ The payment, by anypefSclB. ether than aeaa6idataer pelitieal
EJeHl.mittee, ef ealBJleBsatioft far the pefS8ftal s8fViees sf ssther
pel'!laR whieh are l'eaderaEl te a eandidate er pslitieal eammittee
withem eharge tathe eandidate er eommittee far slieR sef'.'-iees.
4, ThetFansfer of fuREls by ae8f1l:Jlaign treasurer sr dE!Jl\RyeampaigIi
treasurer betweea a pRmar)' Elep8sitary 8Rd a sepaFate
interest beaf.Bg aeeeant er eeftiiisate ef depesit, ami the teM
ifteludes any illterest eameEl eR Slieh 8eesam er eertiHeate.
.w The term contribution shall have the rn:eanin!rascribed to such term in
Chapter 106. Florida Statutes. as amended and supl'lemented (copies
available in City Clerks office).
(e1 B. Conditions for waiver ofprohibition.Th.e requirements ofthis section may be waived by a
517th vote for a particular transaction by city commission vote after public hearing upon
:fmding that:
(I) A-R afieR te all sealed eelBJletith<ebid af pr9flssal has beeft Slibmitted and the eity
sffieialldeRee .Ras in HS '.V~. Jlartie~ated ift tlieEletermil'latiSR sf the biEl
S}'leeifteatieRs ar bid aw&fd;
f2:)illThe preperty !roods. eauipment or services to be involved in the proposed transaction
are unique and the city cannot avail itself of such preperty goods. eauipment or
services without entering into a transaction which would violate this section but for
waiver of its requirements; or
~m The business entity involved in the proposed transaction is the sole source of supply
witiliB the GHy as determined bv the City's Procurement Director in accordance with
procedures established in section 2-367(c) of the Miami Beach City Code; or
t41ill An emergency contract (as authorized bv the City Mana~er pursuant to section 2-396
of the Miami Beach City Code) must be made in order to protect the health, safety or
welfare of the citizens of the city, as determined by a five-sevenths vote of the city
commissioTh-~
ill
Any grant of waiver by the city cornmissionmust be supported with a full disclosure of the subject
campaign contribution.
WC. Applicability. This section shall be applicable only to prospective transactions, and the city
commission may in no case ratify a transaction entered into in violation of this section.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY
If any section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the
validity of the remaining portions of this ordinance.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of
the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered to
accomplish such intention, and the word "ordinance" may be changed to "section", "article," or other
appropriate word.
AnEST;
." 'ljr,_vD~
4l~&DK
(R.cquesk\d by Commislriomlt loseSaWh. and ~byCOnmwnity Aft3irs CoD11Dittee)
(Pu$ed 911 lit Reldmg QQ J;)ecemba': 11. 200~) ,
JK~
,~~.doG
Tbis~ shalt take'tffed the ~dayer
PA.SSEDandAJ)()P'ttD thllBth da)'of