001-1998 DM
CITY OF MIAMI BEACH
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Department Memorandum No. 1-1998
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All Department Directors
Sergio Rodriguez L
City Manager ~~
Subject: Fiscal Year 1998/99 Budget Development Process
To:
Date: January 13, 1998
From:
To ensure continued public participation and improved communications during the budget
process, we are once again asking that you confer with your advisory board/com m ittl3e to
solicit service priorities for consideration in the upcoming budget.
To that end, since City boards/committees are required to meet at least once monthly we
need for you to place on your January or February committee agenda, a discussion 011 the
FY 1998/99 budget. In particular, we would like you to obtain input on perceived needs
and priorities for service levels within the committee's purview. These suggestions should
then be forwarded to OMB, with the approval of your Assistant City Manager/Executive
Assistant, in your budget submission due on February 23rd.
A copy of the proposed FY 1998/99 Budget Development Calendar is attached for your
reference. You will note that this assignment is the first item on the calendar. In order to
provide you with time to plan, we have advised you of this request now, so you may confer
with the Committee Chairman and place this item on the next agenda.
If you have any questions regarding this matter, kindly advise. Thank you for your
assistance in this regard.
SR~:JC
cc: Mayra Diaz-Buttacavoli, Assistant City Manager
Harry S. Mavrogenes, Assistant City Manager
Janet Gavarrete, Assistant City Manager
Richard Bender, Executive Assistant to the City Manager
Ronnie Singer, Executive Assistant to the City Manager
OFFICE OF MANAGEMENT AND BUDGET (OMB) WORK PLAN
FY 1998/99 BUDGET DEVELOPMENT PROCESS
Month of January/February
Week of January 26
January 26-30
Week of February 2
February 23
February 24-April 3
April 6-May 1
Week of May 11
May 19
June 1
June 5
June 24
July 1
July 7
July 10
July 15
July 17
BY OR BEFORE August 24
Month of September
WITHIN 15 DAYS OF FIRST PUBLIC
HEARING
WITHIN 3 DAYS FOLLOWING
ADVERTISEMENT
WITHIN 3 DAYS FOLLOWING SECOND
PUBLI C HEARl NG
WITHIN 30 DAYS FOLLOWING SECOND
PUBLIC HEARING
Departmental Board/Committee Liaisons schedule FY 199B/99 Proposed Budget
for discussion at meeting to solicit riorities,
OMB announces Performance-Based Budgeting Plan for select departments and
advises Budget Advisory Committee (BAC) at its regular bi-monthly meeting~
Budget planning workshops and distribution of budget development packets to
de artments.
Department Directors confer with ACM. and/or Exec Asst during budget
development for appvls; ensure input received from Bd./Cmte is addressed in
their budget submission due on February 23.
Last day to submit budget proposals for FY 199B/99 to the Office of
Management and Budget (OMB).
Departmental reviews with OMB and Finance Director; recommends funding
level.
City Manager schedules reviews with Department Directors and OMB to review
budget submissions,
OMB advises De artment Directors, then BAC of ro osed funding levels.
BAC hosts Public Forum; invite Audit Committee, boards/committees, community
grou s; review reliminary funding levels,
Draft of Pro osed Budget Document to the Print Sho
Draft of Proposed Budget document forwarded to the Mayor and Members of the
City Commission.
City Commission Workshop; obtain input on preliminary funding
levels,
City receives "199B CertificatlOn of Taxable Value," FORM DR-420 from the
County Property Appraiser. City Manager sets final adjustments to Proposed
Budget document,
Pro osed Budget to Print Sho
Pro osed Budget forwarded to the Mayor and Members of the City Commission.
City Commission meets to set tentative ro erty millage rates.
Proposed property millage, FORM DR-420, sent to County Property Appraiser
and Tax Collector by 5;00 P. M.
County Property Appraiser's Office mails notice of proposed property tax
rates to ro erty owners.
First and second public hearings; tentative and final millage rates and
o erating budgets ado ted,
Advertise tentative budget and millage, and date for second public hearing
in N i h r H r 1
Second public hearing held to adopt final millage and budget.
Final adopted millage to County Property Appraiser and Tax Collector by 5:00
p, M.
Ci ty submi ts 'Terti fi cate of Comp 1 i ance," FORM DR-4B7 to Flori da Department
of Revenue in Tallahassee.
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