007-1998 DMCITY OF MIAMI BEACH
CITY HALL t700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER
DEPARTMENT MEMORANDUM NO.
7-1998
TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
TO: All Department and Division Directors DATE: February 10, 1998
Sergio Rodriguez _
FROM:
SUBJECT:
Last September the City installed a new Card Access Security System in City Hall and in the Police Department
Buildings. The new system is designed to provide a greater level of security for property, as well as for all personnel.
Recently, we have experienced some thefts of our computer equipment. Please impress upon all your employees that
their Security Access Card is their key to the building and must be treated as such. If this security system is to be
effective, Department and Division Directors need to limit the access of their respective employees' to only those hours
when access to the building is required. The 24-hour, 7-days a week Access Cards should be limited to only those
individuals requiring emergency access to the building. All other cards can be programmed to reflect any/all special
requirements of an employee. Please review the access previously requested for your employees to ensure that
the building access needs of your staff have not changed. Any changes should be faxed to Brad Judd,
Property Management Division Director, at 673-7963.
Also, please reiterate to all of your staff that the rear door of City Hall is to be used only as an employee entrance and
must be locked 24 hours a day. When an employee uses his/her Security Card to gain access, it is important for
him/her to ensure that no one (other than a fellow employee) is permitted to enter through this door. Although we still
have deliveries from the rear doors, we have installed a doorbell for this purpose, and the roll-up doors should be kept
closed when not being used for delivery purposes.
Additionally, as an added safety precaution, please remember to lock up your private offices, especially on weekends.
Also, if possible, place all lap top computers into a locked cabinet or drawer. These computers are expensive and each
individual must accept responsibility for the care and safety of their assigned equipment.
I appreciate and thank you for your attention and cooperation in this matter.
SR:RWB:Isg
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cc: Mayor and City Commissioners
Mayra Diaz Buttacavoli, Assistant City Manager
Harry Mavrogenes, Assistant City Manager
Janet Gavarrete, Assistant City Manager
Ronnie Singer, Executive Assistant to City Manager
Richard Bender, Executive Assistant to City Manager/Labor Relations
Brad Judd, Property Management Division Director