Attachment 02
R6 - Commission Committee Reports
I
R6B Verbal Report on the Finance and Citywide Projects Committee Meeting of April 6, 1999 regarding
CIP.
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Agenda Item -R 2(> 6
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Date
217
CITY OF MIAMI BEACH
crn- HALL 1100 CONVENTION CENTER DRIVE MIAMI BEACH, FlORIDA 33139
http:\\ci.miami-beach.fl.us
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COMMISSION MEMORANDUM NO. 2..~'2. -45
TO:
Mayor Neisen O. Kasdin and
Members of the City Co mission
DATE: April 14 1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: REPORT ON ETING OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE OF APRIL 6, 1999
A meeting of the Finance and Citywide Projects Committee was held Tuesday, April 6, 1999, in the
Commission Chambers.
Commissioner Simon Cruz, Chair called the meeting to order at 2:00 P.M. Commissioner Jose
Smith, and Commissioner Nancy Liebman were in attendance.
City staff in attendance included, Sergio Rodriguez, City Manager; Janet Gavarrete, Assistant City
Manager; Mayra Diaz-Buttacavoli, Assistant City Manager; Christina Cuervo, Assistant City
Manager; Patricia Walker, Finance Director; Thomas Thompson Assistant Fire Chief; Kevin Smith,
Parks and Recreation Director; Jackie Gonzalez, Parking Director; La\Vrence A. Levy, First
Assistant City Attorney; Jose Cruz, Budget Officer; Kaslyn Mohamed, Special Projects Coordinator;
Julio Grave de Peralta, Public Works Director; Drew Terpak, Fleet Management Director; and
Odalys Mon, Special Projects Coordinator.
Others in attendance included: Larry Herrup; Michael Rotbart; Jo Asmundson; Steve Pardo; Jack
Benveniste; Stuart Sisisky; and Bea Kalstein.
1. Report on the Discussion of the Capital Improvement Program.
Sergio Rodriguez, City Manager, began the meeting by discussing the process of developing the
compilation of capital projects and explaining the next steps to be accomplished. He further
elaborated on the process that would continue on an annual basis.
Trish Walker, Finance Director made the presentation of the Capital Improvement Program (the
"Program".) She indicated that following the previous workshop all the projects were reviewed, the
information was updated and the comments of the Commission were incorporated. The Swnmary
includes projects by program area and funding level. She indicated that completed
AGENDA ITEM ~Co r3
DATE 4-- Il.\- _C\ l
projects that were part of the previously presented program were also included by program area
Various Department Directors and other City staff were available to present overviews of specific
projects and respond to the Committee's questions. Projects included in the Program are categorized
as follows:
CIP Summary
Partially
Project Costs Funded Funded Unfunded Completed
Total Program
Parking 50,810,329 20,637,788 12,421,440 17,751,101
Public Safety 5,872,861 5,872,861
Parks & 56,865,329 38,383,818 17,581,511 900,000
Recreation
Public Facilities 146,498,204 67,265,229 15,955,250 63,277,725
Transportation 18,167,107 7,344,609 10,822,498
Public Works 308,166,808 244,731,542 17,787,175 45,648,091
Informatio n 9,724,191 9,724,191
Technology
596, I 04,829 393,960,038 23,243,938 51,323,936 127,576,917
66.1% 3.9% 8.6% 21.4%
Partially
Fun d e d
Projects
Parking 12,421,440 8,358,480 4,062,960
Transportation 10,822,498 1,962,498 8,860,000
23,243,938 10,320,978 12,922,960
44.4% 55.6%
Grand Totals 596,104,829 531,857,933 64,246,896
89.2% 10.8%
2
Each program area and its related funding source was discussed. The Committee gave the following
direction :
Parking -
Move forward and resolve the litigation concerning the 10th Street
Garage. Advise the Commission on the outcome of the PubliclPrivate
Parking Projects. Try to increase the size of the 46th Street surface lot
by 25-30 spaces.
Public Safety -
Include the cost of replacement offire apparatus to be included in the
Proposed General Obligation Bond. Review proposed costs for the
Fire Administration project in light of the current relocation plan.
Parks -
Consider including approximately $11 million of projects in the
proposed General Obligation Bond package to complete the parks
master plan. Consider the Golf Course funding alternatives.
Consider establishing an endowment or an impact fee for parks
maintenance.
Public Facilities -
Consider the expansion of City Hall for flexibility and future growth.
Public Works -
There was concern expressed by the Committee in regard to the
current stfu..t"fmg and workload in Public Works and how the
magnitude of proposed projects would impact this organization. The
Manager indicated that he was working directly with this Department
to enhance their staffing. Commissioner Cruz indicated that they
should consider hiring temporary contract employees.
Commissioner Liebman asked that the area between 5th Street and
6th Street in the South Pointe RDA be given particular attention.
ACTION
The Committee approved the Program and referred it to the full Commission for approval. 1t was
also recommended that a community workshop be held to obtain public input on the program and
on the proposed General Obligation and other Bonds.
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After Action
April 14, 1999
City of Miami Beach
R5D Commission Memorandum No. 266-99
An Ordinance Establishing a Temporary 150-Day Moratorium on the Issuance of All Pay Telephone
Permits, Including Renewal Permits, Which Shall Automatically Dissolve Upon the Earlier of the
Expiration of the 150-Day Period or Upon the Award of the Request for Proposal and the Execution of
a Franchise Agreement to Regulate the Placement of Pay Telephones within the City; Providing for
Repealer; Providing for Severability; and Providing for an Effective Date. First Reading
Administration Recommendation: Approve the Ordinance on first reading and schedule a public
hearing for second and final reading.
(Public Works)
ACTION: Withdrawn. R. Parcher to publish notice. Judy Hoanshelt to place on the April 28th
Commission agenda.
City Clerk's note: Advertise Neighbors, Sunday, April 18th.
R6 - Commission Committee Reports
R6A Commission Memorandum No. 277-99
Report on the Finance and Citywide Projects Committee Meeting of March 25, 1999 regarding
Progress Toward Financing from the Private Sector for the Sprinkler Loan Program.
ACTION: Report presented by Commissioner Cruz. Finance Director Patricia Walker reported on the
status of the loan program with various Miami Beach banks. Report accepted. Sprinkler loan program
to be scheduled for the April 28th Commission meeting. Judy Hoanshelt to place on Commission
agenda.
Administration requested to prepare a report identifying which condominiums have already installed
fire sprinkler systems. Acting Fire Chief Thompson to handle.
R6B Verbal Report on the Finance and Citywide Projects Committee Meeting of April 6, 1999
regarding CIP.
ACTION: Report presented by Commissioner Cruz. Finance Director Patricia Walker clarified the
definition of "funded" for this program. It doesn't necessarily mean cash-in-hand, it means funded,
cash-in-hand, or proposed sources of funding have been identified and it does include bond issues.
Report accepted. Motion made by Commissioner Liebman; seconded by Commissioner Smith; voice
vote: 6-0; absent: Commissioner Dermer. Judy Hoanshelt to place on the May 12th agenda.
Handout: Written report on the April 6, 1999 meeting.
18