Attachment E
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CITY OF
MIAMI. BEACH
CITY HALL 1700 CONVENTION CEN1ER DRIVE MIAMi BEACH FLOR!DA 33139
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COMMISSION MEMORANDUM NO. ~ .
TO:
~yorSe~ourGelberand
Members of the City commission
DATE: January 4, 1.995
FROM:
Roger M. Carlton L ,f'>. A ~
City Manager ~
REPOR~ ON THE RECREATION, CULTURE AND PARKS DEPARTMENT
PROPOSED PLAN FOR THE IMPLEMENTATION OF THS $3.5. 0 MILLION
GENERAL OBLIGATION BOND PROJECT.
SUBJECT:
~MINISTRATION RECOMMENDATION:
The Administration recommends that the Mayor and city commission
review and approve the proposed plan for implementation of the
city's $15.0 million General Obligation Bond Project.
BACKGRomm:
APproximately seven (7) months ago the Administration, under the
direction of the Mayor and city commission, initiated a community
involvement process to determine resident support for a General
Obligation Bond to fund a comprehensive renovation of the city of
Miallli Beach parks and recreation system. Also considered by
residents was the size of the bond issue and the projects to be
included.
The Recreation, CUlture and parks Department, with the assistance
of the Recreational Centers and Parks Facilities Board generated a
list of capital projects that would upgrade the existing parks to
a "state of the Art" system. In the following months the
Administration presented this list of capital projects to
approximatelY thirty (30) various community groups to obtain input,
comments and opinions concerning the improvements. Based on these
meetings a project that began as a $30.0 million program was
refined to a $15.0 million program, focusing primarily on the
neighborhood parks and related facilities.
On November 8, 1994 the citizens of Miami Beach clearly stated that
recreation ana pa.ks are priority services and important in
enhancing their quality of life. By approving the $15.0 million
General Obligation Bond Issue the residents expressed their desire
for a high quality park and recreation system as well as their 460
willingness to fund the capital cost.
continued...
AGENDA ITEM
~-8. ~
, .. ~ q.S
DATE
COMMISSION MEMORANDUM
page 2
pALYSIS:
IHPLEMENTATZON PLAN
It is currently projected that implementing the General Obligation
Bond program will be accomplished over a four to five year period.
:In order to achieve this goal the project will be implemented
utilizing the following phased plan;
Phase I
Phase II
Phase III
Phase IV
Master Plan Development
Bond Sale Process (concurrent with Phase I)
Desi9n
construction
The following outline describes a comprehensive approach for the
implementation of facilities improvements at the various sites
included in the Parks and Recreation Bond program.
Of the various phases, comprehensive master planning of the total
effort will afford the greatest opportunity for impacting the final
product. The master plan will, in essence, serve as the road map
and specifications for use in carrying out subsequent design and
construction phases.
Additionally, the proposed approach provides excellent flexibility
in adjusting to changed requirements during any of the project
phases.
A. PHASE I - MASTER PLAN
The purpose of tha master plan is to establish the basic frame work
for the overall project and to provide the continuity and proper
relationships among all projects activities.
proposals for planning services from qualified firms will be
solicited, to include the use of specialized disciplinas in key
areas; such as parks and open space planning, signage and design,
landscape design, structural, electrical and mechanical
engineering, and parks and playground equipment. Programmatic data
and schematic drawings for each of the sites would then be
developed during this phase, in addition to design and other
standards for replication throughout the various projects as
follows:
* Programming
During this step, specific requirements for each site are
461
continued...
COHHISSIOR MEMORANDUM.
Page 3
aeveloped. square footage for new buildings and/or additions, site
layouts and other speci~icsl based o~ the projected ne~ds and ~se
as determined by commun~ty and staff ~nput, of the part1cular s1te
are produced.
* schematics
Drawings and other documents are developed interpreting the
program data for each sitel to include but not necessarily
limited to land use plan, building schematics and estimates of
probable cost.
* standards
Equipment, building and other site needs are specified
including suggested manufacturers, specifications, building
elevations, interior and exterior finishesl and space
allocation guidelines.
* Phasing & Scheduling
construction durations, proj ect groupings and timing are
developed in this step based on operating constraints and
other requirements of the Parks and ~ecreation Department.
The end product is a comprehensive document that details not only
the specific improvements planned for each site, but also uniform
standards for construction and equipment, phasing, project
groupings to be developed concurrently and time lines for all
development activities.
B. PHASE XX - BOND SALE PROCESS
The City anticipates initiating the process to sell the bonds in
the first quarter of 1995. This process should take two to three
months trom start to receipt of funds. It will involve the
lIlunicipal rating agencies (Moody's and Standard & poor's), the
Financial Advisor, Bear stearns, the. underwriting Team, Goldman
Sacks & PaineWeber, Bond counsel and Underwriter1s Counsel. The
costs of issuance on the $15 million should not exceed $250,000
with the net proceeds for the parks renovations of $14,750,000.
The interest rate on such bonds would be approximately 6.5% at
current rates and should be payable from the existing millage rate
for general obligation debt service of 2.039 mills.
Continued. · .162
COHM:tSSION MEMORANDUM
pac;e ..
c. PHASE III - DESIGN
Based on the approved groupings and phasin~ of ~he pr~jects,
proposals from qualified architectural des~gn f1rms w11l be
solicited for individual projects or group of projects, all
consistent with the approved phasing and scheduling strategy.
Multiple contracts may be awarded.
During this phase, construction documents ready for bidding are
produced, based on approved schematics and standards.
Additionally, at this point construction schedules and cost
estimates are refined.
D. PHASE IV - CONSTRUCTION
construction bids for specific projects are solicited and firms
selected. certain master or standing orders are also issued for
standardization and replication of certain materials and/or
equipment, i.e.: playground equipment, park signage, site
furnishings. Multiple contracts may be awarded.
fROJECTED ~IME LIN!:
It is anticipated that Phase I and Phase II (Master Plan and Bond
sales Phases) will proceed on the following time line:
PHASB I - Kaster Plan
* Preparation of specifications necessary to issue a Request for
Letters of Interest (RFLI1s) seeking qualified firms to
develop a Master Plan - January 9, 1995 - January 27, 1995.
* Issuance, return and bid opening of RFLI's - January 30, 1995
- March 1, 1995.
* Review RFLI'S, convene a selection committee, refer selection
order to city Commission for authorization to negotiate -
March 2, 1995 - April 5, 1995.
<< Negotiate contract with selected firm and return the agreement
to the city Commission for approval - April 6, 1995 - May 3,
1995.
*
Implement the Master Plan development process,
neighborhood meetings, gather all pertinent data,
documents - May 4, 1995 - October 4, 1995.
conduct
prepare
continue4... 463
COMMISSION MEMORANDUM
page S
PHASE II - Bond Sales
According to the Finance Department Administration the sale of the
first bonds could begin in early January 1995 and be completed by
March 31, 1995. The amount of the first series will be determined
at a later date.
At the conclusion of Phases I and II, Phase III (Design) would
begin. It is anticipated this phase would be ongoing and selected
programs for phase IV (construction) would also be implemented as
various facilities were designed, bid and approved for development
by all parties including the community, the-Recreation, culture and
Parks Advisory Boards and ultimately the Mayor and city Commission.
Assuming this process commences immediately the city of Miami Beach
and our residents will enjoy a completely renovated parks system in
approximately five years.
During the entire process, commissioner David Pearlson will serve
as the commission Liaison for the program and reports will be made
at each capital Improvements/Finance Committee meeting. The results
of the discussion at its capital Improvements/Finance committee
will appear on the SUbsequent City Commission meeting agenda tor
discussion. The Recreational centers and Parks Facilities Board and
the Youth Center Advisory Board will also be involved in monitoring
the program.
CONCLUSION:
The Administration recommends that the Mayor and the city
co~ission review and approve the proposed plan for the
Implementation of the city'S $15 million dollar General Obligation
Bond project.
RMC/KSjls
464