Attachment Q
CITY OF MIAMI
BEACH
Cn"Y HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33~39
http://cLm iam i-beach, fL us
COM.:YlISSION ME~IOR-\;\.-nUM ~O.
q ~-O;){
TO:
Mayor Neisen Kasdin and
j\-lembers of the City Commission
DA TE: February 18, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
REFERR-\L T THE FINANCE A:\'D CITYWIDE PROJECTS COMMITTEE OF TWO
GR-\NT APPLICATIONS FOR THE POTENTIAL ACQUISITION OF LAND FOR
NA TUR-\L RESOURCE CONSERVA nON, OUTDOOR RECREA nON AND URBAN
GREEN SPACE.
ADMTNTSTRA nON RECOM!VTENDA nON:
The Administration recommends the referral of this item to the Finance and Citywide Projects Committee for discussion
and direction.
BACKGROUND:
The Recreation, Culture and Parks Department has received two grant application packages for the potential acquisition
of additional land for natural resource conservation, outdoor recreation and urban green space. The fIrst application is
a Challenge Grant from the Miami-Dade County Safe Neighborhood Parks (SNP) Bond Program, and the second
application is froIT? the Department of Community Affairs - Florida Communities Trust's Preservation 2000 Program.
The following is a brief overview of the requirements of each application.
o Miami-Dade County Safe Neighborhood Parks Bond Challenge Grants
o A toral ofS15 million in funding is available Countywide. $7 Million is available for land acquisition,
construction and development of youth recreation and services facilities; 58 million for natural areas,
recreation, and open space land acquisition,
o Youth recreation and services facilities for economically/socially deprived areas as described in
County Ordinance 96-115 only. (See attached map).
o Funding is for Capital Projects only. bond funds may not be used for program operation or
maintenance,
o Dollar for Dollar Cash Match - both categories.
o Projects must be complete within three (3) years.
o Appraisals are required prior to acquisition of property,
- one (I) appraisal if 5500,000 or less
- two (2) appraisals if over 5500.000
o Property may not be purchased with SNP funds until a Phase I environmental survey is complete,
o Funding is granted on a reimbursement basis,
o COr::lpleted grant applications must be submitted to Miami-Dade County no later than April 10, 1998.
AGENDA ITEM
CL/B-
2..1 8-08
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DATE
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CITHVIDE GRA:-iT APPLICA TIOl'tS
COMMISSION ~IEMO
PAGE 2 2/18/98
.
Florida Communities Trust's Preservation 2000 Program
. A total of approximately $50 million is available for grants to local governments. The grants may
be used to acquire land for natural resource conservation, outdoor recreation, and urban green space.
.
Any local government whose comprehensive plan has been found in compliance or has entered into
a compliance agreement or will meet these conditions by the time the Project Site is acquired may
apply.
.
All cities with a permanent population of more than 10,000 people are required to provide some level
of match. Points are awarded in the application for matches of 50% (10 points). 55% (15 points), and
60% (20 points),
.
A proposed Project Site does not have to be completely pristine. The program allows outdoor
recreation development of the site as long as such development does not have a detrimental impact
to the natural resources on the Project Site, Depending on the extent of disturbed area on a site,
improvements such as picnic areas, playgrounds, fishing piers, soccer fields or ball fields may be
considered appropriate for a particular Project Site.
.
Applications must be received by the Florida Communities Trust no later than 5:00 p.m. on April 27,
1998. No waiver of the deadline shall be allowed.
ANAL YSIS:
Based on the expressed interest of the Mayor and Members of the City Commission as well as the Administration, a
concentrated effort to identifY alternative funding sources to acquire land that will increase our City's parks inventory
has been ongoing. The Miami-Dade County Safe Neighborhood Parks Bond Challenge Grants and Department of
Community Affairs Florida Communities Trust's Preservation 2000 Program grant programs are two viable sources that
should be further investigated.
There are a number of private properties that could be considered and discussed by the Commission.
CONCLUSION:
The attached grant applications/guidelines should be referred to the Finance and Citywide Projects Committee for their
discussion and recommendations.
s&'12s~eb
F :\CMGR\SALL ILlJPlT A \CHALLENG. CM
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CHALLENGE GR~~lS
GE1'I'"ERAL INFORL"lATION
I. ORDmA~"N'CE
A 5200 Million Safe Neighborhood Parks Bond Ordinance (96-115)
passed in July 1196
1. Includes funding for :
Specified Grants (Cities & County)
Per Capita (Cities & County)
Challange Grants (Public Agencies & Not-For-Profits)
B. Overview of Challenge Grants
1. $7 Mlllion for land acquisition., con5"uucrion, and development of youth
recreation and services facilities
2. $8 Mlllion for natural areas, recreation, and open space land acquisition
c. Youth recreation and services facilities for economically/socially deprived areas
as described in Ordinance 96-115 only. (SEE MAP)
D. Capital Projects Only - bond funds may not be used for program operation or
maintenance
IT. ~NGE GRANT REQUIREl\1ENTS
A Dollar for Dollar Cash Match - both categories
B. Economically/Socially deprived areas - youth grants only
C. The land acquisition and/or development must vest with a Public Agency - both
categones
D, Must complete the project within three (3) years
F. Appraisals are required prior to acquisition of property - both categories
_ oile (1) appraisal if $500,000 or less
_ two (2) appraisals if over $500,000
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G. Property may not be purchased with S'N"P funds until a Phase I environmental
survey is completed - both categories
H. An independent certified audit must be completed on an annual basis - both
categories
IIL
OTHER
A No cap on the amount an agency may request
B. Cost limits - .project planning, design, and administration may not exceed! 7% of
the total bond proceeds allocated to a given project
C. Reimbursement basis .of funding
D. Rules require use of SNP bond funds last
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SAFE NEiGHBORHOOD PARK BOND
CHALLENGE GRANT 1=; IG/BLE AREAS
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o ~ committee
safe
neighborhool! \H
parks /\..
SAMPLE
Safe Neighborhood Parks (S:NP) Bond Program
Challenge Grant
Grant Application Form
1
TYPE APPLICATION (Check Only One)
( ) Natural Areas & Open Space Land Acquisition
(X ) . Land AcquisitionlConstruction/Development of Youth Recreation &
Service Facilities
II.
APPLICANT INFORMATION
A. Applicant (Agency Name) YRS. Inc,
Joint Applicant Name (If applicable)
0"
B. Contact Person Ms, I.A. Young
Mailing Address III Haven Blvd.
City Miami
State .- . Florida
Zip Code 33128
Telephone 123-4567 Fax
123-6789
Title
Executive Director
Co. Applicant/Joint Applicant Certification
I hereby certify the information provided in this application and any
attachments is true and accurate. I further certify that I possess the authority
zr ~ ~ on beh~ ofilie apPli=0:::lil::
Signature of Date
Not Applicable
Signature of Authorized Representative
(Joint Applicant)
Date
ill. GRA.NT OVERVIEW
A Grant Title (park Name)
F or South Youth Park
B. Park Addfess
10111 S,W 334th Street
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Page 1 of 8
C County Commission District(s) where park is located "9
D. Brief'Grant Description Build recreational center a.T1d outdoor environmental
educational area,
E Funding Request (Dollar for Dollar Match is Required)
I Anticipated Anticipated Anticipated Total I
Funding Expenditures Expenditures Expen ditures Pro j eet
Category in Year One in Year Two in Year Three Allocation
Grant $ I I
Requested $680,000 S250,000 S70,000 Sl,006,000
Cash Match I I
Committed * 5680,000- S250,000 S70,000 S 1,000,000
TOTAL Sl,360,000 ,I 5500,000 I 5140,000 I 52,000,000
*Letter(s) of commitment for matching funds equal to the grant request must be
attached.
F. Grant Type (check all that apply)
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( X) 1. Development, Land (m,l1ed
(a) If the applicant is a Not-For-Profit, bas a Public Agency
agreed to the development on the Public Agency's
propeny? (circle one) (YES) (~~
NMfE OF Pli""BLIC AGENCY.
State of Florida
If NO, reason they have not agreed. Have not vet contacted
_State for their vnitten aooroval. Expect aoproval bv
Mav 15. 1998.
( ) 2. Development, Land Leased
(a) If the applicant is a Not-Far-Profit, has a Public Agency
agreed to the development on the Public Agency's
leased property? (circle one) (YES). (NO)
NA..ME OF Pt.J13LIC AGENCY
If NO, reason they have not agreed,
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Page 2 of 8
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( J 3. Land Acquisition
(a) If the applicant IS a Not-For-Profit, has a Public Agency
agreed to take title to the land? (circle one) (YES) (NO)
NA.\.1E OF PUBLIC AGENCY
If NO, reason they have not agreed,
G. Grant Readiness
1. Master Plan
Is the proposed project conSistent >Vith the Master Plan that has
received alJrequired approvals andauthorizations? YES
Name and Phone Number of Parks & Recreation Department personnel
providing this information Mr. Tom Jones - State of Florida (123)
987-6543.
2. . Land Acquisition
Beginning Date
Ending Date
Property Idenrification
Willing Seller Detennination
Appraisals '
Acquisition
Method of Acquisition (e.g. eminent domain, purchase, gift).
Not Apolicable
3. Development Becinning Date Ending Date
Planning N/A
Schematic Designs 7/98 l/99
Design Development 1/99- 3/99
COnstruction Dra"Wings 3/99 7/99
Construction 7/99 10/2001
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IV". Grant Details
A, Cost Estimate and Expe:1cnrre Scbedt:Je fer S:-.7 gra...lt funds
(round to t.':1e nearest hlli'1dred); budget on cash basis,
!Fi- 98-99 /FY 99-00
EXPESSE EXPENSE
I 56,800 I' 52,500
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DESIGN*"' I 568.000 I
PROJECT .A.DIv.fD\j1STRATION*"' I 512,200 I 53.800
LA.''',m/BLDG ACQTJ1SmON I I
CONSTRUCTION (liSL below by I' 1
element \\-ith quantities):
· Rec:-eation facility I 5462,400
· Environmental Educational .A..rea5 534,000 I
510,200 I
I 557,500
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BUDGET ITEMS
ISSlJ.A..:.'\iCE OF BONDS'"
PLA-""'l',a:NGU
· Fencing
· Gate of Trails
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$34,000 I $2,300
5540,600 S59,800
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I 5148,900
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552,400 I 535,000 I
5680,000 I 5250,000
· Consnuction Contingency
(see Bbelow)
Total Construction
ART ALLOWA1"iCE
(for !vIiami-Dade County only)
FIATCRES, R:"R"1SHINGS,
E Q u1P!vfE?'-;"T
OTHER COSTS (list below):
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PROJECT CO~TINGENcy"'n
EXPEl't1)ITURE TOTALS
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--.----.....--.-----.------.----------.
------ ...----
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100-01
EXPENSE
I 5700 I 510,000
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I I 568,000
I 5900 I 516,900
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I 510,200
I 547,000 I 5104,500
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I 52,500 538,800
I 549,500 $649,900
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TOTAL
S?'Il' Grant
Request
5462.400
534,000
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I 5148,900
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518,900
570,000
5106,300
51,000,000
/% OF
EXPE:.'\lSE
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I - 1.7%
Page 4 of 8
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* The cost of issuance of bonds for each year must equal 1 % of the expenditure total for that
year.
* * The combination of planning, design and project administration costs cannot exceed
17%,
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* * * A project contingency is to compensate for actual costs being higher than budgeted.
For example, even the lowest bid on a construction contract may be-higher than the
amount budgeted. The project contingency may not exceed 15% of the total grant
request. The amount of funds allocated for project contingency should reflect how
firm the budget is at this point in time, Project ~ontingencies should be highest for
projects not yet planned, and should decre4Se as a project progresses through design
draVJings to construction. A project contingency is over and above the amount
budgeted for a constru~tion contingency.
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B. A construction contingenCy is for unforeseen conditions encountered once a
construction has begun. :The amount of funds allocated for a construction
contingency should reflect the probability of unforeseen conditions. For example,
renovation projects typically involve more unforeseen conditions than does new
construction.
H the construction contingency is less than 5% of the total construction cost
estimate, explain why you think it is sufficient.
Construction contingency is approximatelv 6%
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H it turns out not to be sufficient, how will the shortfall be made up?
Not Applicable
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C. Identify any potential Pre-agreement Costs (eligible costs incurred prior to
execution of grant agreement)
Describe: Design for Recreation Center 5 Amount: 510.000
When were these costs incurred?
Januarv 1998 to date
D. Describe basis or justification for cost estimate:
Construction contract for Recreation Center: Consultant estimates for remaining
improvements.
E. Are additional funds required for this project?
(circle one) @~ (NO)
Hyes, how much $ 10,000
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List the other anticipated sources for this
ABC Foundation
CDBG
funding and amounts anticipated.
$ 5_000
$ 5.000
S
$
$
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Page 5 of 8
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E:xplain how these other sources of funding will be used to either complete or
e:xpand the S~"]> bond funded grant or total project:
wIll allov'" for an electronic securitv SYstem on the Recreation Center
.
.
If any of these other sources of funding don't fuIly materialize, how will that affett
the S~"]> bond funded grant or total project: ~
We ""ill reI v on onlv fencLi.!r as seeunrv for the buildin~ IJ.-J
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F. Upon completion, will the work fundedpy this grant result in increased or new
annual maintenance and operation .costs? Yes
Upon completion, will the work funded by this grant result in increased or new
annual programming c~sts? No
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Who will assume the increase cost of funding?
State of Florida
G. Briefly describe the applicants e:xperience in Land acquisition/construction/
development.
Y"RS. lnc, has been buving land and buildinQ residential housing throu!rh Cornmunitv
Develooment and Homeless Trust fundinQ for over 10 Years.
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H. Briefly describe the applicants experience in operating and/or maintaining
programs. "YRS. Inc, has limited experience in operatin!r recreational pro!ITams. but
have worked coooerativelv""1th the Citv. County and School Board in locatin!r
pro!ITammin!r for housing nei!rhborhoods,
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I. What specific geographic area do you propose to serve with this projett?
(SELECT AREA FRO~1 MAP) Florida Cirv
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J. What specific group of cItizens/residents do JOu expect to reach with this .project?
_Nfigrant farmworkers and residents of Florida CirvlHomestead and surroundin~s
unincorporated Miami-Dade Counrv
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K. Upon completion will residents of the local area where the project is located be
employed by the agency? (circle one) (YES)~NOD .
If YES, how many?
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YOUTH ORIENTED APPLICANTS O~L Y
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A. Briefly describe the applicants experience in working with youth. A2'encv is a
construction/development companv but have worked with HUD in constructin2' vouth
plavgrounds for single and multiple familv housin2' proiects,
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It Briefly describe'the applicants history of gang preventionlintervention and/or work
with at-risk youth. See above statement The A~encv has also worked with
cities where we have developed housin2' and open space areas for low income families,
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C. List other grants (m:uimum fIve) the applicant has received from Public Agencies
for gang preventionlintervention or work with at-risk youth.
Public A2encv Name
Amount of Grant
Year Granted
1. ffiJD
2.
3.
4.
5.
$5,000
1997
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NA rURAL AREAS/OPEN SPACE LA~1) ACOtlsmON APPLICANTS O~L y
A. Briefly describe the appIionts e::>:penence in park and open space acquisition
and/or preservation.
V. Required attachments to be submitted with this grant application.
A. Public Agencies
1. Letter(s) committing required match.
B. Not-For-Profit Organizations
1. IRS Letter of Tn Exempt Status
2. Letter(s) committing required match
3. Certified Audit for FY 95-96 (only one copy of Audit needs to be submitted).
4. Certifiotion that the Agency is in good standing under Florida Law.
VI. As a condition of the grant, the appliont agrees to execute a grant agreement and
to comply with all terms and conditions of that grant agreement, the
Administrative Rules of the S~"P Bond Program and the SNP Bond Ordinance.
, Required attachments to be submitted prior to execution of grant agreement
include but may not be limited to:;
A. AD Applicants
1. Project Location Map
2. Evidence of adequate land tenure (deed, lease, etc.)
3. Any existing or proposed agreement, lease, management contract, or similar
arrangement with a non-governmental entity that relates to the project or
project site.
4. Site Plan, if available (optional)
B. Public Agencies
1. Authorizing Resolution (sample attached)
C. l'1ot - F or-Profit Organizations
1. Proof of Board Approval - Resolution or Board I\:Iinutes
The Oversight Committee or its subcommittees may require additional information in
support of the application.
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DRAFT
ADMINISTR-\ 11VE RULES
FOR CHALLENGE GR-\NTS
1. BACKGROUl'i'"D
These administrative rules govern the implementation of the Safe Neighborhood Parks
Ordinance No. 96-115 (the "Ordinance"). In accordance Vvith Section 5(b)(4) of the Ordinance,
these rules have been prepared by the County Manager, and adopted by the Citizens' Ov:ersight
Committee defined in the Ordinance (the "Committee") folloVvlng public workshops held
throughout the County.
2. SCOPE
These administrative rules have been prepared to address only those programs identified in
the Ordinance as "Challenge Grants", as more particularly defined in Section 3(c) of the
Ordinance.. Specifically omitted from these administrative rules are those governing the
"Specified Projects and Per Capita Allocation Projects", whose rules were previously adopted,
3. GENER4.L
:Miami - Dade County administers all programs established under the Ordinance.
0" Grant Recipients for Challenge Grant Projects are required to follow these administrative
rules. Failure to do so may lead to disqualification.
A~,ditional administrative rules and/or application materials may be obtained by contacting
the ColIlIIlittee. All inquiries, correspondence and Grant Applications should be addressed to:
Citizens' Oversight Committee
Office of Safe Neighborhood Parks
Mami - Dade County
Suite 650
111 N. W. First Street
Miami, Florida 33128
Attention: Beverly N. Mirman, D.P.A .
4. DEFINITIONS
The following is a list of terms and definitions that are used in these administrative rules:
"Acquisition" means the act of obtaining real property or interests and rights in real
property by various legal means to serve public outdoor recreation purposes.
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DRAFT
'''Applicant'' mea.."lS a Public Agency or Not-for-Profit Orga...-u.zation which subrr..its an
application for Safe Kei~hborhood Parks bond funds during an an.'1ounced Application
Submission Period,
"Application Submission Period" means the formaliy announc~d period of time for the
submission of applications ina given Funding Cycle,
"Committee" means the Citizens' Oversight ComJruttee that is appointed by the Dade
County Board of County Commissioners to administer the Safe Keighborhood Parks capital
improvement pro,:rarn.
"County" means 1vfiarni - Dade County, Florida,
"Development" means the act of physically improving an area, facility, resource or site to
increase its ability or capacity to serve public recreation a.."1d consef\o'ation purposes,
"Funding Cycle" means the time between the opening of an Application Submission
Period and execution of a Grant Agreement by the County.
"Grant" mea..."1S Safe Neighborhood Parks bond funds approved for use by an Applicant
for implementation of a Project pursuant to these rules.
"Grant Agreement" means an executed contract benveen the County and a Grantee
setting forth mutual obligations regarding a Grant.
"
"Grant Application" is the process described in these rules to make a formal request for
Grant funds that commences upon submission by an Applicant of a Grant Application Form and
ends upon declaration of ineligibility or the execution of a Grant Agreement.
"Grant Application Form tt means the form attached as Exhibit A to these rule~the
submission of which commences the Grant Application process.
"Grantee or Grant Recipient" means a Public Agency or Not-for-Profit Organization
receiving a Grant.
"Match" means cash available in an amount e ual to that re
the Safe lVei~hborllOod Parks bond TJrO~Tam.
"N ot-for-Profit Organization" means any legally incorporated not-for-profit
organization created under the laws of the State of Florida (the "State") and designated as a ta.x
exempt entity by the United States Internal Revenue Sef\olce, which has among its purposes the
provision of park and recreation services, gang prevention and intervention, tree-planting, or the
conservation and preservation of lands for park, natural areas, scenic, historic, or open spaces.
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DR4FT
"Ordinance" means the Safe Neighborhood Parks Ordinance No, 96-115.
"Parks" means those areas of public land set aside for aesthetic, educational, recreational,
or cultural use by the citizens of the County and the general public.
"Pre-agreement Expenses" means eligible expenses identified iJ:1 Section 6(B) of these
rules incurred by a Grantee for accomplishment of a Project prior to full execution of a Grant
Agreement.
"Project" means work which is the subject of a Grant Application.
"Public Agency or Public Agencies" means an agency or agencies or administrative
division or divisions of the United States government, the State of Florida, the County, or any
municipality within the County,
"UMSA" means Unincorporated Municipal Service Area of the County, for which the
County provides municipal services.
5. FUNDlliG CYCLES; GRA..-"'T APPLICA nON SUBMISSION PERIODS
A Funding Cycle shall be established by the Committee on an annual basis related to the
sale of bonds, provided there are Safe Neighborhood Parks bonds remaining to be sold. Each
Project determined by the Committee and the Board of County Commissioners of the County to
be eligible shall be funded during one or more Funding Cycles.
" Each Safe Neighborhood Parks Project is funded through a Grant. Eligible Public
Agencies and Not-for-Profit Organizations must apply for these Grants. The Grants are
implemented by Grant Agreements between the County and approved Applicants.
Grant Applications shall be delivered on or before the last day of the announced
Application Submission Period. The County shall publicize each Application Submission Period
and other pertinent application information at least three (3) months prior to the deadline for
submission of the Grant Application. The County may announce an additional Application
Submission Period if funds remain or become available after the preceding Application
Submission Period is complete. Each Application Submission Period shall be publicly announced
in newspapers of general circulation in the County.
A Grant must be executed within 90 days of Board of County Commissioners award of the
Grant, unless approved by the Committee. .
The Funding Cycle is intended to meet the :first year needs of each Project identified as eligible
for award. The Applicant of each Project intended to be funded over multiple years shall identify
in the initial Grant Application the anticipated duration of the Project, together with the estimated
annual funding needs. .
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DR4FT
6. GR~"'-T APPUCA nON
A Complete Grant Application. Ao:! Applicant must submit a complete,Gr4I1t
Application in order to receive a Grant. A complete Grant Application means one that meets all
the requirements of the Ordinance an.d these rules aI1d is supported by proper documentation.
Proper documentation indudes all documentation reasonably required by the Comminee or the
County to enable determination of Project costs..and other compliance with the Ordina11ce. Such
documentation shall include:
(1) Completed Challenge Grant Program. Application Form i:1 the fonn
attached as Exhibit A
(2) Letter(s) of commitment for m.atchin~ funds eaual to the f!rant
request
(3) A projected completion date for the Project,
(4) Project location map.
(5) For Development Projects, certification of ownership by the Public Agency
or evidence of land tenure sufficient to sarist}: the Comminee that the project complies Vvith the
terms of the Ordinance.
(6) A Public Agency shall submit a resolution, which at a minimum: (i)
authorizes the execution of the Grant Agreement; (Ii) commits the Public Agency to complete the
Project; (ill) as applicable, commits the Public Agency to provide operating, maintenance and
programming funds upon completion of the Project, to the extent allowed by law; and (iv)
proVides that the Grant shall not be used in substitution of other capital project funding.
(7) A Not-for-Profit Organization shall submit a board resolution which at a
minimum: (i) authorizes the execution of the Grant Agreement; (ii) commits the organization to
complete the Project; (iii) as applicable, commits the organization to provide operating,
maintenance and programming funds upon completion of the Project; (iv) certifies that the
organization is in good s+..anding under Florida Law (with proof attached); and (v) certifies its IRS
tax exempt status (with an IRS letter attached).
(8) .A.n Applicant may request funding for a major Project in phases. Each
phase shall constitute a distinct portion of the proposed Project. Each Applicant requesting
funding for a Project in phases shall commit to completing the Project as defined in the Grant
Agreement unless otherwise modified by approval of the Committee in accordance with these
rules and the Ordinance.
(9) If a site plan exists or is developed, it must be submined as soon as it is
available.
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B. Pre-agreement Expenses. Prior to the effective date of the Grant Agreement, a
recipient may incur eligible Pre-agreement Expenses and then after the effective date of the Grant
Agreement pay for .those c:osts using G;raIlt funds, provided that:
(1) The costs and acti....ities funded are in c,?mpliance VIlth the requirements of
the Ordinance and these rules; and
(2) The ~re-agreement Expenses were incurred a...'1er July 26, 1996,
The incurring of Pre-agreement Expenses creates no obligation on the County to execute a Grant
Agreement or otherwise satisfy those expenses:
7. CONTINGENCY AMOUNTS
A. Construction Contingency. The amount. of five percent (5%) to ten percent (I 0%)
of the construction contract shall beset aside as a construction contingency, to meet unforeseen
site and other conditions during the course of construction. If the construction contingency
included in the budget is less than five percent, the Applicant shall provide a wrinen explanation
in the Grant Application of why a lesser amount is deemed to be sufficient to meet project needs.
B. Project Contingency. A project contingency is an amount included in the Project
budget, over and above the construction contingency, intended to compensate for actual Project
costs in excess of those specifically identified in the budget. The project contingency may not
exceed fifteen percent (15%) of the total Grant request.
C. Unexpended Contingency Funds. Within ninety (90) days of the completion ofa
Project, a Grantee may request authorization from the Comminee to utilize any unexpended
construction contingency and/or unexpended project contingency funds. . UneXpended
contingency funds may be utilized either for further improvements to the Project for which the
funds were allC?cated, in a manner specifically authorized by the Comminee, or for other Projects
vvithin the jurisdiction of the Grantee, in a manner specifically authorized by the Committee. Any
approved use of unexpended contingency funds shall be in the form of an amendment to the Grant
Agreement. Any unexpended construction contingency and/or project contingency funds not
authorized by the Comminee for use for these purposes shall revert to the Committee for
utilization in accordance vvith the terms of the OrdL."1ance.
8.
ELIGIBILIIT REQUIREMENTS
In order to be eli2:ible for award under land acquisition. construction..
development of Youth recreation and service facilities the Ordinance requires that
the park. recreation and open soace acauisition and development occur in or serve
areas which: "are identified as econorrllcallv and/or sociaIlv disadvantaf!ed
consistent with Federal mIidelines, where at least 51 percent of residents live at or
below 80 percent of the County's median income. and which possess a documented
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deficiency in recreation and ooen soace oooortunities defilled as the difference
betvveen area sUDolv and area demand for facilities. DrOQT21TIS 2l"1d services,
9. ELIGIBILTIY DETERl\I:['lA TION
F olloVv-ing closure of an Application Subrr.ission Period; the Cornnuttee Vvi11 review each
Grant Application for funding eligibility and not~-y each Applicant of the eligibility or ineli~bilit:.;
of eaci1 of its Grant Applications, The COmIrllnee may dedare a Gr~,n.t Application to be:
A. Ineligible, Declaration that a Grant Application is ineligible and cannot be made
eligible ~y B, C, or D below. .
B. Eligible upon Adjustment. Declaration that a Gra..J.t Application is eligible upon
adjustment of project scope, expenses, or requested funds,
C. Eligible upon Submission of Required Documentation, Declaration that a Grant
Application is eligible upon receipt of documentation missing from the Grant Application (e.g.,
proof of site control, resolution supporilllg the Application, cost estimate, site development plan)
",ithin a prescribed time period. An Applicant may request, in writing, that Committee staff
extend the prescribed time period to submit additional application documentation for good cause.
D. Conditional Eligibility. The Committee may determine that a Project is eligible for
funding upon satisfaction of specified conditions. In the event that conditional approval is given,
Committee staff shall verify that the conditions have been satisfied prior to disbursement of any
bond funds.
E. Eligible. Declaration that a Grant Application is fuIIy eIi~ble.
10. GR.A.l"tl ADMINISTR.\ nON
A .. As a condition of award of a Grant the County and the Grantee shall enter into a
Grant Agreement which sets for+..h the responsibilities and duties or each regarding administration
of the approved Project and approved Grant, The Grant Agreement shall specify the Project's
beginning and end date and shall incorporate such other terms and conditions as may be required
by particular circumstances,
B.
conditions:
Payment. Grantees are paid allocated Grant funds subject to the foIIowing
(1) Cost ofIssuance of Bonds. One percent orthe value of each Grant award
shall be earmarked for ~ costs incidental to the preparation, issuance and administration of the
Safe Neighborhood Parks bonds.
(2) Timing. Project costs eligible for reimbursement shall be incurred between
the effective date of, and the Project completion date identified in, the Grant Agreement with the
~xception of Pre-agreement Expenses.
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(3) Cost Limits. Project planning., design and administration (e.g" feasibility
stUdies, architectural and engineering services, bidding., Gr~t administration, Project
manaQement, etc.) are eligible Project costs pro"vided that bond proceeds utilized to pay for such
costs do not exceed seventeen percent (17%) of the total bon,d proceeds allocated to a given
Project. Where a major Project is funded in phases, this cost limit may !lot necessarily apply to
each individual Project phaSe, but must aDD1v to the total allocation for the Project,
...to.. ,
(4) Grantees \.\.oill use their OVvTI procurement procedures which reflect
applicable Federal, state and 10ca1laws ~,d regulations,
(5) Grantees are responsible for managing the day-to-day operations 'of Grant
supported acti"vities. Grantees must monitor Grant supported activities to assure compliance 'With
the Ordinance, these rules, the Grant Agreement, and all applicable Federal, State, and local
requirements. Grantees must monitor the achievement of performance goals.
(6) Payments to the Grantee may be withheld at any time that the Grantee fails ,
to comply with Grant award conditions. Funds withheld for failure to comply with Grant award
conditions but without suspension of the Grant, shall be released to the Grantee upon subsequent
compliance.
(7) Where Projects are funded by sources in addition to Safe Neighborhood
Parks bond funds, the Safe Neighborhood Parks bond funds shall be disbursed last, unless
otherwise required by the terms of the additional funding sources. The Committee may approve in
\VJ'iting exceptions to this requirement.
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(8) In general, payment shall be made on a reimbursement basis. The only
provision for advance payment is as follows. Upon execution of a contract for the purchase of
land or for ~oject Development, e.g., consultant services, construction, or major equipment
acquisitiori, a 9rant Recipient may, upon submission of an advance payment request form
substantially in the form as that attached to these rules as Exhibit B, receive an advance payment
of up to 25% of the value of the Safe Neighborhood Parks bond funds awarded for the subject
Project. Any advance payment received by a Grantee shaIl be maintained in an interest bearing
account with a separate account number. All interest earned shall be reported and at the option of
the Committee, utilized as an offset against the next request for payment or repaid to the County.
The Committee prefers that Grant disbursements be made quarterly. However, Grant
disbursements shall be made not more often than once every month and not less often than
semi-annually. For construction contracts utilizing percentage of completion as the basis of
payment by the Grantee to the contractor, payments to the Grantee other than any advance
payment will be based on the Grantee's actual rate of disbursement, assuming that rate of
disbursement is not more often than once every month.
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(4)- Bonus payments of any kind,
(5) . Charges in excess oftne lowest responsive and responsible bid or proposal
in accorda.'1ce v.ith the goverr.ing rules and procedures of the Applicant, when the law requires
the Applicant to utilize competitive selection,
(6) Charges for deficits or o-:erdrafts,
(7) Charges incurred contrary to the policies a.TJd practices of the Applicarlt,
(8) Interest expense,
(9) Litigation expenses or judg:nents, except for those awards resulting from
an eminent domain taking.
(10) The cost of services, material or equipment obtained under ,my other
program.
(11) Costs of discounts not taken.
(12) The cost of purchasing a non-refundable option when acquiring land
F. Changes.
(1) Grantees shall adjust their Project budgets to reflect actual costs and
updated cost estimates and shall submit adjusted Project budgets to the Committee as requested.
(2) Grantees shall obtain the prior VvTinen approval of the Comminee
whenever any of the follo"ring adjustments is anticipated under the Grant award:
(a) Any revision which would result in the ne->...d for additional funding
for the Project. .-\5 a condition of the Committee's approval of any such change, the source of the
additional funding shall be identified,
(b) F or any Project involving both Acquisition and Development
activities, any proposed budget transfer from Acquisition to Development or vice versa.
(c) Any proposed reduction or revision of the scope or objectives of
the Project (regardless of whether there is an associated budget revision requiring prior approval).
-( d) Any need to extend the period of availability of funds,
A request for prior approval of any budget revision will be in the same budget format the
Grantee used in its Application and shall be accompanied by a narrative justification for the
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proposed revision.. Such request for budget revision shalL if approved, amend the Grant
Agreement.
G. Cost Overruns.
During the execution of work on a Project, the Grantee rn.ay find that actual Project costs
exceed the approved budget.' For cost overruns that \Vill require additional funding for the
Project, or otheT\N'ise regu~e a budget adjustment for which prior Committee approval is required
pursuant to paragraph F above, the Grantee shall:
(1) pro-vjde a justification for the additional costs;
(2) iden~ify available funds for the completion of the Project; and, ifnecessar}:
(3) request from the Committee a reduction in the Project scope consistent
\Vith the terms of the Ordinance.
The Committee, in its discretion, may authorize in -writing a reduction in the scope of the
Project: (i) where reduction of the scope is consistent \Vith the Ordinance; and (ii) where the
reduction is justified by the Applicant; and (Ui) where the Applicant does not have sufficient funds
to complete the,Project \Vith the available funds. The Committee, in its discretion, may also under
those circumstances, identify other funds available under the Ordinance for the Project.
11. COMPLIANCE RESPONSffill.JTIES
The following,conStitute general requirements for program compliance:
A Land and facilities acquired, developed, improved or rehabilitated by Grant funds
shall be dedicated and maintained in perpetuity for recreational use for the benefit of the general
public except where leases are in effect. All projects shall be op~n to the public at reasonable
times and shall be managed in a safe and attractive manner appropriate to public use.
B. Grant funds for the purposes of development, improvement, rehabilitation or
restoration shall be expended for these purposes only on lands owned by a Public Agency or on
lands for which the Public Agency holds a lease or other use agreement. Such lease or other use
agreement must be for an unexpired term of 25 years. The Grant Recipient may demonstrate the
eligibility of the Project to the reasonable satisfaction of the Committee, through a joint
ownership, use, franchise or other agreement, evidencing that the lands andlor the Project \Vill be
utilized for the public benefit, consistent \Vith the terms of this Ordinance, for a term of at least 25
years in duration. The lease must not be revocable at will.
C. Grantee shall maintain all financial and programmatic records, supporting
documents and other records pertinent to the Grant for a period of three years from the starting
date defined below. If any litigation, claim, negotiation, audit or other action involving the
records has been started before the expiration of the three year period, the records must be
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retained until completion of the action a..'r1C resolution of all issues which a.-ise from it, or until the
end of the regular three year period, whichever is later, Vr'hen Grant support is cominued or
renewed at annual or other intervals, the retention pericd for the records of e2ch funding period
s:ar.s on the day the Grar:itee submits to the County 'its single or last expendit'.Jre report for that
period. In all other cases, the retention period sta.LS on the day the Grantee subrr..its its final
expenditure report.
D, Tne Commi~tee and the County,' or a..rJY of their authorized represe:u2tives, shall
have the right of access to any pertinent books, documems, papers or other records of Grantee in
order to make audits, examinations, excerpts a."1G transcripts.
E. If a Grantee materially fails to comply wiLi a!1Y teml of an award, the Committee
or the CountY may take one or more of the follOwing actions, as appropriate L.; the circumsta.'1ces:
(1) Temporarily withhold cash payments pending correc+jon of the deficiency
by the Grantee or more severe enforcement action by the County,
(2) Disallow all or par'! of the cost of the activity or action not in compliance.
(3) %o11y or partly suspend or terrrinate the current award for the Grantee's
program.
( 4) Withhold further Gra."lt awards from the Grantee, or
(5) Take other remedies that may be legally available.
F. Any of the enforcement actions listed in paragraph E above, taken by the County,
which are contested and unresolved between the Grantee and the County within thiny days of
such action, -.viI1 result in the Committee pro\iding the Grantee -.vith an opportunity to be heard
on the issue. 'Said hearing will occur within sixty days of the Committee receiving the Grantee's
wrinen request.
G. Costs of Grantee resulting from obligations incurred by the Grantee during 2
suspension or after tennination of an award are nO! allowable unless the County expressly
authorizes them in the notice of suspension or termination or subsequently authorizes them in
writing. Other Grantee costs during suspension or a..-1er termination which are necessary and not
reasonably avoidable are allowable if
(I) The costs result from obligations which were properly incurred by the
Grantee before the effective date of suspension or termination, are not in anticipation of it, and in
the case of a tennination, are noncancelable; and
(2) The costs would be allowable if the award were not suspended or if the
award expired normally at the end of the funding period in which the termination takes effect.
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H. Inspections. Staff of the Committee or the County, or both, shall periodically
inspect each Project to ensure compliance ",ith these rules, the Ordinance, and the Grant
agreement. Staff shall perform an inspection of the. Project site to ensure compliance prior to
release of the final Grant payment.
12. REPORTS
A Grantee sha1~ submit annual performance report. Annual report shall be due 90
days after each anniversary of the execution of the Grant Agreement,vvith a final performance
report due together vvith the Project Completion Certificate, substantially in the form of Exhibit F
attached. The annual perfqrmance report shall.be certified by the Grantee's independent auditor at
the time the auditor certifies the payment request summary (Exhibit D).
B.
following:
Performance reports will contain, for each Grant, brief information on the
(1) a comparison of actual accomplishments to the objectives established for
the period;
(2) the reasons for failure to meet any established objective;
(3) additional pertinent information including, when appropriate, analysis and
explanation of cost overruns or high unit costs.
C. Events may occur betiN"een the scheduled performance reporting dates which have
significant impact upon the Grant. In such cases the Grantee must inform the County in writing
as soon as the following types of conditions become knO\Vll:
(1) Problems, delays, or adverse conditions which will materially impair the
ability to meet the objective of the Grant award. This disclosure must include a statement of the
action taken, or contemplated to resolve the situation.
(2) Favorable developments which enable meeting time schedules and
objectives sooner or at less cost than anticipated or producing more beneficial results than
originally planned.
D. A summary progress report shall accompany each payment request. The summary
progress report shall be substantially in the form of Exhibit E attached hereto, but shall be tailored
to a Recipient's individual Grants.
E. Grantee may be required to meet vvith the Committee to discuss the Project.
13. PROJECT CLOSE-OUT
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A \\;irhin 90 days after the expiration or teffi1jnation of the Grant, the Grantee shall
submit to the Comminee a Project Completion Cenificate,
B. The close-out of a Grant does not affect:
(I) The County's right to disallow costs ana recover funds on the basis of a
later audit or review:
(2) The Grantee's obligation to return any funds due as a result oflater
refunds, corrections, or other transactions;
(3) Records retention responsibilities set fonh above;
(4) Continuing.responsibilities set forill in the Ordina.i1ce and these rules;
(5) Audit rights set forth in these rules.
C. Any amounts paid to Grantee in excess of the amount to which the Grantee is
finally determined to be entitled under the terms of an award constitute a debt to the County. If
not paid v.-ithin a reasonable period after demand, the County may reduce the debt by:
(1) -, Making an administrative offset against other requests for reimbursement;
(2) Vrithholding payments otherwise due to the Grantee; or
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(3) , Taking other action pro\oided by Jaw.
law.
Any overdue debt of the Grantee shall accrue interest at the maximum rate allowed by
14. INTERPRETATION; ADl\1J1HSTRATION
These administrative rules have been promulgated under the Ordinance. In the event there
exists a conflict between these rules and the provisions of the Ordinance, the Ordinance shall
prevail.
The Committee shall be authorized to interpret the provisions of these administrative
rules, and the Committee's interpretation of any matters governed hereby shall be final. The
Committee shall be authorized to amend these administrative rules, by majority vote, in
accordance with its duly adopted bylaws, subject to applicable law,
Staff to the Committee shall be authorized and required to administer the Safe
Neighborhood Parks bond program consistent with the Ordinance and these administrative rules.
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APPLICATION CHECK LIST
NATURAL AREAS/OPEN SPACE
JAlIll) ACQUISmON GR4...1'IiTS
PITBLIC
AGENCY
Dollar for Dollar Cash Match
x
Letters committing required
match are attached
x
Project has identified
completion date
x
Project location map
is attached
x
IRS Letter of Tax
Exempt Status is a~ched
N/A
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Certification from State of
Florida that Agency is in good
standinG' ,
e> .,
N/A
Copy of one (1) certified audit
for FY 95-96 is attached
N/A
Letter showing Public Agency
has agreed to take title to the land
N/A
Signature{s) of Authorized
Representative
x
Original plus fifteen (15) copies
x
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NOT-FOR-PROFIT
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LAND ACQUISITION
EV ALVA TION GUIDELLNES
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- Is this project for publicly ovmed land or facilities? (Ord., Section 5(c)(3) & 5(b)(8))
- Does the project have the required ,dollar for dollarmatcb funds committed? (Adrnn Rules)
- Is this a collaborative effort between a Public Agency and a Not-For-Profit agency who has
experience in park and open space acquisition and preservation? (Ord., Section 5(b)(7) &
5 (c)(5)(iv))
- Does applicant provide a realistic budget and time frame?
- Does applicant.exbibit the capability to successfully administer the project and the on-going
operation, maintenance and program?
- Does project improve recreational opportunities for minorities or disabled?
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- Are or will residents be employed by the agency? (Ord., Section 5(b)(6))
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APPLICA nON CHECK LIST
YOUTH ORIE1'I'TED GRANTS
PUBLIC
AGENCY
NOT-FOR-PROFIT
Dollar for Dollar Cash Match
x.
x
Letters committing required
match are attached
x
x
Project has identified
completion date
x
x
Project location map
is attached
x
x
Occurs or serves economically and/or
socially disadvantaged areas per SNP map
x
x
IRS Letter of Tax
Exempt Status is attached
N/A
x
Certification from State of
Florida that ~gency is in good
standing. ,
N/A
x
Copy of one (1) certified audit
for FY 95-96 is attached
N/A
x
Letter showing Public Agency
has agreed to the development
N/A
x
Signature(s) of Authorized
Representative
x
x
Original plus fifteen (15) copies
x
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YOUTH ORIENTED GRANTS
EV ALVA TION GUIDELINES
_ Is this project for publicly ovroed land or facilities? (Ord., Section 5( c)(3) & 5(b )(8))
_ Does the project have the required dollar for dollar match funds committed? (Admn. Rules)
_ Is this a collaborative effort benveen a Public Agency and a Not-For-Profit agency who has a
demonstrated history of youth employment and training, or gang prevention and intervention
programming? (Ord., Section 5(b)(7))
_ Does project improve recreational opportunities specifically for economically and/or socially
disadvantaged.as descnbedin the Ordinance (95-115)? (Ord., Section 5(c)(4))
_ Is this a joint application by a Public Agency and Not-For-Profit whose focus is working with
youth? (Ord., Section5(c)(5)(i))
_ Has the Not-For-Profit a demonstrated history of gang prevention and/or intervention; ability
to work with at-risk youth and prior experience in such activities through grants from Public
Agencies? (Ord., Section 5(c)(5)(ii))
_ Does applicaI?-t provide a realistic budget and time frame?
_ Does applicant exhIbit the capability to successfully administer the project and the on-going
operation, maintenance and program? (Ord., Section 5(c)(5)(rii)
_ Does project improve recreational opportunities for minorities or disabled?
_ Are or \Vill youth be employed by the agency? (Ord., Section 5(b)(6))
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Twenty-fiv:e percent of the value of the Safe Neighborhood Parks bond funding for a
given Project shall be retained by the County until the Project is complete, unless otherwise
approved in writing by the Committee. . .
As a condition of reimbursement, Grantee shall complete, certify, and submit to the
County payment reimbursement request forms, substantially in'the form of that attached to these
rules as Exhibit C. Payment requests summarized substantially in the form attached to these rules
as Exhibit D shall be sub~tted ,",1th payment reimbursement request forms and shall be certified
by Grantee's independent auaitor on an annual basis.
(9) Each Grantee will ensure that all contractors and consultants perform in
accordance with the terms, conditions and specifications of their contracts or purchase orders.
(10) Each Grant~e shall maintain an accounting system which meets generally
accepted accounting principles and shall maintain all required financial records to properly
account for all Safe Neighborhood Parks bond funds and any supplemental funds used for the
Project. The Grantee shall at all times maintain a separate accounting of all Safe Neighborhood
Parks bond funds.
(11) The Grantee shall be responsible for completing the Project. If the total
cost of the Project exceeds the value of the Grant, then the Grantee must provide any
supplemental funds required. In the event that supplemental funds are necessary for completion
of a Project, as of the point in time that it is knO'WIl that supplemental funds are needed, the
Grantee must demonstrate that such supplemental funds have been committed to the Project prior
to and as a condition of disbursement for further disbursement of Grant funds. The requirement
for a Grantee to provide siJpplemental funds may be modified, in part or whole, by the
Committee, to the extent that it approves in writing any reduction to the Project scope of work in
accordance with the Ordinance. Approval of any reduction in scope of work is at the sole
discretion of the Committee.
c. . Acquisition Projects. Guidelines and requirements for administering Acquisition
Project Grants are as follows:
(1) Appraisal Required. Prior to acquisition of a Project site, a Grantee must
obtain an appraisal or appraisals supporting the fair market value of the land to be acquired.
Pursuant to State law, if the property is $500,000 or less in appraised value, one appraisal is
required. If the property exceeds $500,000 in appraised value, two appraisals are required. The
appraisal shall be dated no earlier than six months prior to the closure of the Application
Submission Period in which the Project Grant Application was submitted, and be prepared by an
appraiser included on the list of approved appraisers maintained by the Metro-Dade General
Services Administration.
(2) Amount Authorized for Payment. The amount of Grant funds authorized
for payment for land acquisition shall in no case exceed the Grant funds available for such
purpose. In the event that the negotiated acquisition price exceeds by ten percent or greater the
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l1.orll.d.a ommUnl J.BS JlrUS1
Date:
January 16, 1998
To:
Interested Parties
From:
Anne Peery, Executive Director
Florida Communities Trust
C0~6
Subject:
Grants for Land Acquisition
The Florida Communities Trust ""ill open a new application cycle for the Florida Communities
Trust's Preservation2000 Program on February 10, 1998, and with a deadline of5:00 p.m. on
April 27, 1998.
Over $50 Million is available for grants to local governments. These grants may be used to
acquire land for natural resource conservation, outdoor recreation, and urban greenspace.
Attached is additional information concerning the program and grant application cycle, including
the following:
"
. Technical Assistance Bulletin 3 that provides a brief explanation of the Florida
Communities Trust's Preservation 2000 Program.
Notice of the opening of the cycle including the amount of funds available, eligibility
requirements, and the closing date of the grant cycle.
. Notice of the location and dates for the pre-application workshops to assist local
governments in preparing the grant application.
For a copy of the grant application form FCTfP2000-4 or for more information on the grant
program, please conta~t the Florida Communities Trust at 850/922-2207 (SunCom 292-2207).
DE?"JtDlENT Of COMMt::-;m Ar:....lRS . 2555 $Ht:M....R:) O....K BOl!UV^RD .~~H....ssEE. FL 32399-2100 . Su:-;COM 292-2207 . F.~ 850/921-li47
...,.
F~Ot.Io... c.o..u.u...r'!'US ~alJ$T lL~
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Common Questions Concerning
The Florida Communities Trust Preservation 2000 Program
FLORIDA CO!vWUNITIES TRUST
Preservation 2000 Program
Technical Assistance BulJetin: 03 - Revised 2/98
What can the FCT Preservation 2000 Program grant be used for?
It can only be used to acquire land and the aSsociated cost of acquisition, such as SUIVeys and
appraisals. The funds cannot be used to develop park facilities, such as buying playground equipment,
developing ball fields, etc. and cannot be used to fund maintenance of park facilities. '
Who can make an application?
Any local government whose comprehensive plan has been found in compliance or has entered into
a compliance agreement or will meet these conditions by the time the Project Site is acquired.
Is a loeal match required from the applicant?
Small local governments are not required to provide a match. This includes cities with a
permanent population of less than 10,000 people and counties with a permanent population of less
than 75,000 people.
All other local governments are required to provide some level of match. There is no reauired
" level of match to be provided by the local governments. Points are awarded in the application for
matches of50% (10 points), 55% (15 points), and 60% (20 points).
What can be used as a local match?
Cash,--money donated by a third party, a loan from the FCT, grants from state or federal agencies,
grants from private organizations, land donations from a third party, land value donation by the
property O'WIler, or land pre-acquired by the local government within one year of the application
deadline or acquired within 180 days after the application deadline. Land being used as a match is
required to be contiguous to the land sought for acquisition and must be included in the application
as part of the Project Site.
Except for a loan from FCT, land or funds from other programs funded through Preservation 2000
Bonds cannot be used as a source of local match, nor can the development and maintenance coSts of
the Project Site. These programs include the Conservation and Recreational Lands Program (CARL),
the Water Management Districts' Save Our Rivers Program, and the Division of Recreation and Parks,
Division of ForestrY, and Game and Fresh...vater Fish Conunission inholding and additions programs.
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The following notice will appear in the February 6, 1998, edition of
the Florida Administrative Week1y
NOTICE OF APPLICATION PERIOD
"
The FLORIDA COMMUNITIES TRUST announces an application peri~d for receiving
applications from local governments requeS".mg ~ding awards from the Trust's
PRESERVATION 2000 PROGRt\.L\1.
DEADLINE:
The deadline for submitting applications shall be 5:00 p.m. on Apri127, 1998.
Applications must be received by the Florida Communities Trust by the above stated
deadline. No waiver of the 'deadline shall be allowed, except as set forth in Rule 9K-
4.007(2), F.A.C. Applications that do not meet the stated deadline shall not be eligible for
evaluation and scoring.
APPLICA TION FORMS:
"
Applications for funding must be made on Application Form FCT/P2000-4 (eff2/IO/98),
,fo~owin~procedures in Rul.e Chapter 9K-4, F.A.C. Copies of the rule chapter and
application form v.ill be available at the pre-application workshops or may be obtained by
calling the Trustat 850/922-2207 (SunCom 292-2207) or writing the Executive Director,
Florida Communities Trust, 2555 Shumard Oak Boulevard, Tallahassee, FL 32399-2100.
ADDRESS:
For mail and carrier service deliveries, the delivery address is Florida Communities Trust,
2555 Shumard Oak Boulevard, Room 310, Tallahassee, FL 32399-2100. For hand
deliveries, the delivery location is Room 310, Sadowski Building, 2555 Shumard Oak
Boulevard, Tallahassee, FL.
FUNDS A V AlLABLE:
Funds available for awards will derive from the Series 1998A bonds, that are expected to
be sold in April 1998; interest accruals on funds deposited for investment; and any
remainder funds from earlier Preservation 2000 projects that closed under budget or were
terminated. As of the date ofsubmittaI of this Notice, the Trust expects that approximately
S 22,000,000 ~f 1 998A bond proceeds and $ 28,600,000 from earlier Preservation 2000
projects that closed under budget or were terminated. 550,600,000 will be available for
used in the eigh~ funding cycle of the Preservation 2000 Program.
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The following notice will appear in the January 30, 1998, edition of
the Florida Administrative Weeldy
NOTICE OF WORKSHOPS
The Florida Communities. Trust announces pre-application technical assistance workshops to
which all interested persons are invited.. No advanced registration fee is required to anend these
workshops. .
FIRST WORKSHOP
DATE AND TIME: February 11, 1998, 1 :00 p.m. - 4:00 p.rn.
PLACE: Dep3rtment of Community Affairs; Sadowski Building, Kelley Training Center,
Room 305, 2555 Shwnard Oak Boulevard, Tallahassee, Florida (850/922-2207)
SECOND WORKSHOP
DATE AND TIME: February 12, 1998,9:30 a.m. - 12:30 p.m.
PLACE: Chatauqua Building (on Lake DeFuniak), 96 Circle Drive, DeFuniak Springs,
Florida (850/892-8500)
THIRD WORKSHOP
DATE AND,TIME; February 17. 1998,9:30 a.m. -12:30 P.rn.
. . PLACE: Southwest Florida Water Management District, Tampa Office Boardroom, 7601
Highway 301 North, Tampa, Florida (813/985-7481)
FOURTIi WORKSHOP
DATE AND TIME: February 18, 1998,9:30 a.rn. - 12:30 p.m.
PLACE: Senior Resources Alliance (upstairs from East Central Fl RPC) 1011 Wymore
Road, Suite 207, Winter Park, Florida (407/623-1330),
FIFTH WORKSHOP
DATE AND TIME: Febniary 19,1998,9:30 a.m. - 12:30 p.m.
PLACE: Palm Beach County Department ofEnviromnental Resources Management,
3323 Belvedere Road, Building 509, Conference Facility, West Palm Beach, Florida
(561/233-2400)
SIXTII WORKSHOP
DATE AND TIME: February 20, 1998,9:30 a.m. - 12:30 p.m..
PLACE: Northeast Florida Regional Planning Council, 9143 Phillips Highway, Suite
350, Jacksonville, Florida (904/363-6350)
PURPOSE:
The purpose oft.hese workshops is to provide information and technical assistance to local
governments to assist in the preparation of applications for awards for land acquisitions under the
Florida Communities Trust Preservation 2000 Program. -
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