Attachment N
CITY OF MIAMI BEACH
ciTY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
httP:\\ci.miami-beach.f).us
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COMMISSION MEMORANDUM NO. 8q-ql
TO:
Mayor Seymour Gelber and
Members of the City Commission
DA TE: February 5, 1997
FROM:
'frIr1
Jose Garcia-Pedrosa., :
City Manager r r
Request to Acc~p't the Ranking of Proposals Received and to Authorize the
Administration 'to Enter into Negotiations for Contracts with the Three Top-
Ranked Firms, Bermello, Ajamil & Partners, Inc., Carr Smith Associates, and
REG Architects, Inc., Pursuant to RFLI Number 11-96/97 to Provide
Professional Architectural/Engineering Services for the Parks and Recreation
Master Plan Design.
SUBJECT:
ADMINISTRA TION RECOMMENDATION:
To accept the ranking of proposals and authorize the Administration to negotiate three contracts.
BACKGROUND:
On November 8, 1994, the citizens ofMiarni Beach approved the issuance of$15 million in general
obligation bonds for park improvements. A Master Plan was prepared by Bermello, Ajamil &
Partners, Inc. in cooperation with the City Commission, the Administration, Recreational Facilities
& Parks Advisory Board, and the community. The Master Plan addresses the needs of twenty parks
of various sizes, the renovation of the Boardwalk, and bikeways. Parks range from less than one acre
mini-parks to large regional parks with multiple facilities.
The City of Miami Beach issued RFLI Number 11-96/97 seeking the professional services of an
architectural / engineering firm or firms to provide design services, construction and bidding
documents, construction observation, project administration, scheduling, and cost estimating for this
project. Important aspects to be considered are standardization of furnishings, materials and
equipment; assisting the City in pre-purchasing many typical items in order to minimize facilit.ies'
operational disruptions.
One-hundred ninety-one notices and thirty-nine specification packages were mailed, and the RFP
was advertised in the Daily Business Review, resulting in responses from the following six firms:
Bermello, Ajamil & Partners, Inc.
Carr Smith Associates
Gambach-Sklar, Inc.
Giller & Giller, Inc.
Post, Buckley, Schuh & Jernigan, Inc.
REG Architects, Inc.
AGENDA ITEM
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RFLI NO. 11-96/97
February 5,1997
Page Two
BACKGROUND: (Continued)
The following Selection Committee met on December 16, 1996, to discuss this project:
Mayra Diaz-Buttacavoli, Assistant City Manager
Julio Grave de Peralta, Director of Engineering & Construction ManagementlPubIic Works
Kevin Smith, Director of Recreation, Culture & Parks
Kathleen Blank, Recreational Facilities & Parks Board member, resident
Felipe DeLeon, Youth Board member, architect, resident
(Gary Hefuer and NeIi Santamarina, both residents and parks users, were unable to
participate due to schedule conflicts)
The pros and cons of engaging one fIrm, as opposed to two or more fIrms, were discussed by the
Selection Committee. Issues which were addressed included the workload of the firms, coordination
of the total project, ease of communication, standardization of equipment and design elements, loss
of individuality of the parks, and the completion schedule for the total project. The Selection
Committee agreed to invite all six proposing firms for an oral presentation before making any final
decision on the number of fIrms to be selected.
ANALYSIS:
Oral presentations were heard by the Selection Committee on January 16, 1997. Some of the key
factors which were considered during the evaluation process were past experience in design and
engineering of parks and recreational facilities, the current and projected workloads of the fIrms,
design sensitivity to the Miami Beach area, and the qualifIcations and experience of the firm's staff
members.
The Selection Committee voted unanimously to split this project into three groups of sites, and to
recommend contract negotiations with the three top-ranked firms ofBermello, Ajamil & Partners,
Carr Smith Associates, and REG Architects.
GROUP A - BERMELLO. AJAMIL & PARTNERS. INC.
This group of sites consists of Lummus Park, North Shore Park, North Shore Open Space
Park, South Pointe Park, Pine Tree Park, the Parks Maintenance Facility, and the Bikeways,
with an estimated construction cost of $5.1 million. Most of these parks are considered
regional, with multiple facilities and visitors from outside their neighborhoods, and all
require considerable landscaping design..
Bermello, Ajamil & Partners, Inc. submitted a proposal which brings together the key
members of the Master Plan team - B&A for architecture, engineering, permitting and
construction administration, Curtis & Rogers Design Studio for landscape architecture, and
Hufsey-Nicolaides-Garcia-Suarez for electrical, mechanical and plumbing engineering. They
have added the finns of Donnell, DuQuesne & Albaisa, P A for structural engineering,
Weidener Surveying & Mapping for surveying, and Tom Graboski Associates for signage.
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RFLI NO. '11-96/97
Page Three
February 5, 1997
ANALYSIS: (Continued)
The firm's thorough familiarity with project issues makes this team uniquely qualified for
implementation of the Master Plan. Their interaction with citizen groups, City staff and
Administration, and the City Commission allowed them to place emphasis on areas of
concern during their presentation, including aesthetics, security, and ease of maintenance.
This team's past similar experience includes services performed for the Homestead
Motorsports Complex, Downtown Miami Signage Program, Warren Cromartie Baseball
School, Blockbuster Park (unbuilt), Ryder Daycare Center, YWCA Headquarters and
Daycare Center, Sugar Sand Park, Southridge Athletic Facility, Cypress Park, Hickory Point
Recreation Facility, and several other projects.
GROUP B - CARR SMITH ASSOCIATES
This group of sites consists of the Scott Rakow Youth Center, Flamingo Park, and Normandy
Park, with an estimated construction cost of $5.7 million. Each of these sites will require
specialized consultant services for the proposed work on the swimming pools and ice rink
facility.
Carr Smith Associates, a multi-disciplinary architectural, engineering, planning and
construction consulting firm, has teamed with the following subconsultants: Rosenberg
Design Group for landscape architecture and irrigation, Fraga Engineers for mechanical,
electrical and plumbing engineering, Kehler Engineers, Inc. as pool specialists, Stansson
Studio, Inc. for urban signage and streetscape, E.R. Brownell and Associates for surveying,
and ,CES for construction cost estimating services. The firm of Fraga Engineers has provided
consulting services at the Miami Arena for the Panthers' ice rink, and is currently serving as
consultant for the new arena ice rink being built in Broward County.
The team's past similar experience includes services performed for the Benny Babcock Park
expansion, the Bucky Dent Park expansion, the Henry A. Milander Park expansion,
Pembroke Falls Park, the McDonald Park expansion, Santa Rosa Island, Tract 27 Sp'orts
Co~plex for the City of Tamarac, and several other projects. Many of these projects
included pools, several with interactive play areas.
GROUP C - REG ARCHITECTS. INe.
This group of sites consists mostly of the smaller neighborhood parks - Stillwater, Tatum,
Crespi, Fairway, La Gorce, Fisher, Muss, Island View, Palm Island, South Shore Community
Center, and Washington Park, with an estimated construction cost of$2.5 million.
REG Architects, Inc. has provided architectural services for more than 10 parks and
recreation facilities valued at over $20 million since 1988. They have submitted a proposal
with the following subconsultants: Urban Resource Group for urban planning, streetscape,
and landscape architecture services, and CRA. Clarke, Inc. for structural engineering support.
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RFLI NO. 11-96/97
February 5, 1997
Page Four
ANALYSIS: (Continued)
This team's past similar experience inciudes services performed for the West Jupiter
Community Center, Riverbend Park, Carlin Park, Jupiter Beach Pavilions, Northwood
Community Center, the Amphitheatre and Town Center for City of West Palm Beach,
Vedado Park Community Center, Mar-A-Lago Club Tennis & Spa Facilities, Lake
Charleston Park, and many other projects with facilities similar to those proposed in the
neighborhood parks of Miami Beach.
During the contract negotiations, the City Administration vviIl determine whether one or more firms
vviIl be involved in the selection of standardized items, such as lighting, playground equipment, and
other design elements, with the goal being to encourage creativity while retaining a solid park
identity citywide. Additionally, the firms will be requested to provide revised design and
construction schedules based on the proposed assignment of sites.
CONCLUSION:
Hiring the three above stated firms will allow the Park Bond Issue to proceed into the Design Phase
vvithout further delay.
JGP:MDB:KS:jf~'
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