Attachment MM
II
CITY OF MIAMI BEACH
I1TY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139.
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COMMISSION MEMOR.\1"1DUM NO. A. g - 9CJ
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: January 6,1999
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
REPORT OF THE FIl -C & CITYWIDE PROJECTS COMMITTEE
MEETING HELD ON DECEMBER 22, 1998.
A meeting of the Finance and Cityvvide Projects Committee was held Tuesday, December 22, 1998,
in the City Manager's Large Conference Room.
Vice Mayor Simon Cruz, Chairman of the Committee, called the meeting to order at 2: 1 0 PM.
Commissioner Jose Smith, Commissioner Susan Gottlieb and Commissioner David Dermer, and
Mayor Neisen Kasdin were in attendance.
City staff in attendance included, Sergio Rodriguez, City Manager; Mayra Diaz-Buttacavoli,
Assistant City Manager; Christina Cuervo, Assistant City Manager; Rormie Singer, Executive
Assistant to' the City Manager; Patricia Walker, Finance Director; Georgina Echert, Assistant
Finance Director; Lawrence A. Levy, First Assistant City Attorney; Raul Aguila, City Attorney's
Office; Jose Cruz, Budget Officer; Jose Damien, Asset Manager; Max Sklar, CMB Mayor's Office;
Kevin Smith, Director Parks & Recreation; Russell Shreeve, CMB C\EDD; Marla Dumas, CMB
C/EDD; John Toledo, Public Works.
Others in attendance were: Percy Aguila, Joe Fontana, Dan Williams, Stu Blumberg, Donald
Shockey, A.C. Weinstein, Bill Talbert, Count L. F. M. de W. Rosenthal.e Meyerbeer Chudzikiewics
Chodkiewicz.
1. Discussion of the Proposed InterlocaI Agreement with the Greater Miami Visitors and
Convention Bureau (Bureau). Mayra Diaz-Buttacavoli
Mayra Diaz-Buttacavoli presented this item and explained the changes in the proposed
agreement as compared to the previous agreement and further explained the comments
offered by Commissioners and the Bureau. The issues discussed were as follows:
I - the possibility of establishing a cap on Resort tax to be paid to the Bureau
during the contract period;
2 - the commitment for Pow- Wow on Miami Beach to be maintained in the
agreement;
AGENDA ITEM
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Report of the Finance & Citywide Projects Meeting - December 22, 1998
3 - a discussion of the established reseryes of the Bureau if Miami Beach does
not go forvvard \vith a contract;
4 - a review of the Bureau's travel budget;
5 - consideration of joint marketing efforts: and
6 _ a request for the Bureau to contribute $125,000 to the Police Athletic League
(PAL) building fund.
The Committee agreed that the cornminnent for PO\v- \VO\V would remain in the agreement:
that the City \vould provide funding at the leyel of their contribution to the preyious Pow-
WO\V and that the Bureau would commit to insuring that the scope of the event would be at
the level of the previous PO\v- Wow. Further, it was agreed that a cap of S4,500,000 would
be placed on payments of Resort tax to the Bureau during the term of the proposed contract.
It was stated that the other items should be considered during the negotiation of the next
agreement and that this was not the forum for a discussion of the funding of the P Ai
building.
ACTION: The Committee unanimously passed a motion to recommend this item to the full
Commission as amended.
2. Alaska Parcel. Christina Cuervo
This item was presented by Christina Cuerv'o. A discussion regarding funding sources was
held. Trish Walker advised that the RDA or the City \,vould have to borrow the funds to
acquire the land.
ACTION: The Committee unanimously passed a motion to forward this item
to the full Commission with a recommendation not to exercise the option to purchase the
Alaska Parcel.
3. The Creation of Section 501(c)3 Non-Profit Corporations. Trish WalkerlLawrence
Lev):
Trish Walker presented this item. It was discussed that there were a number of opportunities
\vithin the City where the establishment of Section 50 I (c)3 corporations would provide
assurance to the public of the deductibility of their donations. Commissioner Gottlieb
expressed concern about establishing a number of not- for-profit corporations and the City's
responsibility for them. Trish Walker recommended that the item be deferred and that the
groups that were desirous of the establishment of these organizations come forward with
additional information.
ACTION: The Committee agreed to defer this item until additional information was
available.
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Report of the Finance & Citywide Projects Meeting - December 22, 1998
4. Status Report and Proposed Improvements Planned for North Shore Open Space Park
as recommended in the City of Miami Beach Parks Master Plan of Bond Program
Sites. Janet GavarreteIKevin Smith
Ibis item was presented by Kevin Smith. He discussed the various options for North Shore
Open Space Park.
ACTION: The Committee unanimously passed a motion to forward this item to the full
Commission with the following recommendations:
1 - that the City should move forward to acquire o\Vnership of the park and the west side
parking areas;
2 - that the City should pursue Option 2 for the improvement of the park; and
3 - that a workshop should be held with the North Beach Development Corporation
(NBDC) and others to pursue other solutions to substantially reduce the operating
deficit.
5.
Status Report of City-Owned Properties. Christina Cuervo/Joe Damien
This item was presented by Christina Cuervo. A report on the properties owned by the City
was discussed. Additionally, recommendations for strategies to reduce the cost to the City
and provide space for its operations were discussed.
Further, the Committee discussed the proposed lease for the property on 5th Street acquired
as a result of the Portofino settlement. The Committee expressed concern regarding the
estimated $100,000 cost of the build-out of the space and the future operating costs of the
space. It was recommended that these issues be brought to the full Commission for review
and discussion.
ACTION: The Committee deferred action on request No. I; Item No. II was referred to the
full Commission for a policy direction; and the Committee recomInended request No. III.
(See attached Exhibit A)
The meeting adjourned at 4:45pm.
SR/P~/OdP
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EXHIBIT A
RECOMMENDA TION
Based on the City's existing space needs and the directive to effectively utilize existing resources,
it is recommended that the Mayor and City Commission endorse the proposed recommended
relocation alternatives which encompass the follovving:
(I) Action requested: Endorsement of the following relocation recommendations
USER DEPARTMENJ S.F. OCCUPIED RELOCATION SITE REJ\'T SAVINGS TIME
FRA.,\-IE
Fire Department Administration ]585 Historic City Hall (7th FI) $0 ASAP
Fire Prevention Bureau 2449 Historic City Hall (1st FI) - south $0 ASAP
Employees and Elected Officials Pension 1500 City Hall (1st FI) $58.575 ASAP
Arts/Culture/Entertainment Office 1500 1) 555 - 17th Street. . . ..... . SO ASAP
2) Historic City Hall (4th or 8th SO June of2000
FI) ............... .......
Parking Administration 1585 Historic City Hall (4th or 8th FI) S103,296 June of2000
Parking Operations 2300 Historic City Hall (1 st FI) - north As Above June of2000
Electrowave Park-N-Ride Cancel S161.250 Dec. 14, 1998
TOTAL $323,121
(II) Action Requested:
Policy direction on the future use of the City-owned property located at 555-17th Street, which
currently houses the following:
USER DEPARTMENT SQUARE FEET ANNUAL LEASE TERt\1
OCCUPIED RENT EXPIRES
Concert Association of 4375 S.F. Month - to-Month
Florida $ I 4, 875/yr.
Performing Arts Network 3424 S.F. $1 March 1999
(PAN)
Florida Dance Association 1023 S.F. $1 May 1999
I Miami Beach Employees 1635 S.F. $0 No Lease
Federal Credit Union
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EXHIBIT A ,(cont'd)
(III) Action Requested: Approval of the following recommendations ""ith regard to pending
litigation/eviction of certain tenants located at Historic City Hall:
Frankel and Associates' lease on the 7th and 8th Floor expired and they failed to
exercise their 2nd renewal option. Frankel filed an action for declaratory relief
against the City. A settlement proposal was reached that requires that Frankel
relinquish and vacate the 7th Floor and retain use of the 8th floor space until June of
2000
Recommendation: Approve the proposed settlement.
Affordable Landmark's of the 4th Floor expired. A proposed settlement provides that
Affordable retain use of the 4th floor space until June of2000
Recommendation: Approve and offer terms consistent with Frankel's proposed
settlement
· University of Florida's School of Architecture lease of the 3rd Floor expired. No
eviction or renegotiation of the lease has been pursued.
Recommendation: Remain as month-to-month tenants
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