Attachment DDD
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'CITY OF MIAMI BEACH
I CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. !jC(7 -'11-
Mayor Neisen O. Kasdin and
Members of the City C mmission
DATE: July 7, 1999
Sergio Rodriguez
City Manager
A RESOLUT N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO
THE AGREEMENT WITH CARR SMITH CORRADINO, DATED JULY 16,
1997, IN THE AMOUNT OF $74,977, FOR THE PROVISION OF
ADDITIONAL SERVICES NOT INCLUDED IN THE ORIGINAL SCOPE OF
WORK, INCLUDING SEVERAL SCHEMATIC DESIGNS FOR THE
APPROVAL OF THE SCOTT RAKOW YOUTH CENTER ICE RINK (AT
LEAST 17 DIFFERENT SCHEMES AND COST ESTIMATES AND A SCALE
MODEL FOR PRESENTATIONS), PLAN REVISIONS AND REDESIGNS
REQUESTED BY THE DESIGN REVIEW BOARD TO GAIN BOARD
APPROVAL FOR FLAMINGO PARK, NORMANDY ISLE PARK, AND THE
SCOTT RAKOW YOUTH CENTER; AND ADDITIONAL COSTS FOR
SURVEYING; AND FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE
AGREEMENT WITH REG ARCIllTECTS, INC., DATED JULY 16,1997, IN
THE AMOUNT OF $6,512.40, FOR ADDITIONAL SERVICES NECESSARY
TO ACCOMPLISH THE DESIGNS AND PLANS FOR THE GROUP "A"
PARKS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available in the $15,000,000 Parks Bond Fund 370.
AGENDA ITEM
C.1J:
7-7.qq
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DATE
BACKGROUND:
Carr Smith Corradino
On July 16, 1997, the City Commission approved a professional services agreement with the firm
of Carr Smith Corradino for the design and construction documents for the Scott Rakow Youth
Center, Flamingo Park and Normandy Isle Park. Since that approval, the Carr Smith Corradino staff
have been working in cooperation with City staff to accomplish the same.
The $74,977 for additional fees is attributable to $55,770 for additional work on all three projects
and $19,200 for additional reimbursable expenses. The increased fees for services are for work
completed for Normandy Isle Park and for Flamingo Park beyond the scope stipulated in the basic
services schematic design section of the Agreement, along with substantial revisions to the plans
resulting from various meetings to incorporate the comments of the Design Review Board.
In preparation for the Design Review Board presentations, Carr Smith Corradino also took aerial
photographs of the related sites and neighborhoods, developed several color renderings for each
project, prepared mailing lists of homeowners and notified each affected neighborhood of the Design
Review Board meeting(s), and conducted geotechnical testing and comprehensive surveys for
Flamingo and Normandy Isle Parks.
The request for reimbursables includes these surveys, geotechnical testing, aerial photography,
printing, color renderings, the building of a detailed scale model of the planned Rakow Youth Center
Ice Rink, complete with three (3) interchangeable volumes representing the current northern section
of the facility and two (2) options for the proposed ice rink, and other miscellaneous items associated
with accomplishing the design of these projects. The cost of these services could not be identified
until actual work began and the scope of the reimbursable items was more clearly defined. (Please
see Attachment I - Exhibits A-F for detailed breakdowns).
REG Architects. Inc.
On July 16, 1997, the City Commission also approved a professional services agreement with the
firm of REG Architects, Inc. for the design and construction documents for ten parks. Included
were the Stillwater, Crespi, La Gorce, Palm Island, Tatum, Island View, Fisher, Fairway,
Washington, and Muss Parks. REG Architects, Inc. is requesting $6,512.40 for additional services
required in the scope of work at Stillwater, Crespi, LaGorce and Palm Island Parks and for revisions
requested by"the Administration. The additional $6,512.40 in fees is attributable to added lightning
protection and flood protection (waterproofing) as required by FEMA (Federal Emergency
Management Agency) to the Stillwater and Crespi buildings totalling $3,540.40 and landscape
drawings revisions totalling $3,970. The request for revisions was initiated by the Administration
after an initial approval to complete the construction documents for the landscape plans was given
and then further evaluated for cost efficiency, maintenance, materials selection and security
considerations. The drawings were reworked and the construction drawings and bid specifications
revised. (See Attachment II - Exhibit -G for detailed breakdown)
ANAL YSIS:
The Administration is requesting the approval for these amendments to the agreements for both Carr
Smith Corradino and REG Architects, Inc. because the work performed by these firms was
considered to be above the contractually agreed upon scope of services and necessary to accomplish
the projects.
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The majority of Carr Smith Corradino's request is a result of modifications required to satisfy the
Design Review Board's requirements and to develop an acceptable solution for the Scott Rakow Ice
Rink. The remainder of their request is for additional reimbursables such as geotechnical services,
aerial photography and surveying. Included in their request is an additional allowance of$5,1 01 that
will only be used, if necessary, to complete their projects.
REG Architects, Inc.' s request is based on additional design work required as a result of additional
construction required for safety, security and maintenance considerations at Crespi, Stillwater,
LaGorce and Palm Island Parks.
!;ONCLUSION:
Adopt the Resolution.
s~~/OMJer
T:\AGENDA \ I 999\JUL0799\CONSENT\ADDSERV,COM
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RESOLUTION NO. g q - :;:)~ 34
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDl\1ENT NO.2 TO
THE AGREEl\1ENT WITH CARR SMITH CORRADINO, DATED JULY 16,
1997, IN THE AMOUNT OF $74,977, FOR THE PROVISION OF
ADDITIONAL SERVICES NOT INCLUDED IN THE ORIGINAL SCOPE OF
WORK, INCLUDING SEVERAL SCHEMATIC DESIGNS FOR THE
APPROVAL OF THE SCOTT RAKOW YOUTH CENTER ICE RINK (AT
LEAST 17 DIFFERENT SCHEl\1ES AND COST ESTIMATES AND A SCALE
MODEL FOR PRESENTATIONS), PLAN REVISIONS AND REDESIGNS
REQUESTED BY THE DESIGN REVIEW BOARD TO GAIN BOARD
APPROVAL FOR FLAMINGO PARK, NORMANDY ISLE PARK, AND THE
SCOTT RAKOW YOUTH CENTER; AND ADDITIONAL COSTS FOR
SURVEYING; AND FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDl\1ENT NO.2 TO THE
AGREEMENT WITH REG ARCIDTECTS, INC., DATED JULY 16, 1997, IN
THE AMOUNT OF $6,512.40, FOR ADDITIONAL SERVICES NECESSARY
TO ACCOMPLISH THE DESIGNS AND PLANS FOR THE GROUP "A"
PARKS.
WHEREAS, on July 16, 1997, the Mayor and City Commission entered into Professional
Services Agreements with the fIrms of Carr Smith Corradino and REG Architects, Inc., respectively,
for the architectural design and development of construction documents for various parks included
in the City's $15 million General Obligation Parks Improvements Bond Program; and
WHEREAS, on May 20, 1998, the Mayor and City COmmission approved the schematic
plans for these park facilities pursuant to the Master Plan; prepared preliminary cost estimates;
developed a draft construction schedule; and authorizing the Administration to proceed with
construction documents; and
WHEREAS, based on the recommendations of the Administration and the City's Design
Review Board, at its regular meetings on July 14, September 15 and October 13, 1998 and April 20,
1999, it was necessary for Carr Smith Corradino to modifY the designs, construction documents and
bid specifications for the Flamingo Park and Normandy Isle Park and Scott Rakow Youth Center
projects, resulting in increased scope of work and costs for said projects; and
WHEREAS, REG Architects, Inc., was requested by the Administration to do additional
design work as a result of additional construction required for safety and security and maintenance
considerations at Crisp, Stillwater, LaGorce and Palm Island Parks; and
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WHEREAS, as a result of the increased scope of work, as delineated in the attached
correspondence from Carr Smith Corradino and REG Architects, Inc. requesting these amendments,
the Agreement with Carr Smith Corradino needs to be amended by $74,977.00; and with REG
Architects, Inc., by $6,512.40, to compensate them for these additional services.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve and authorize the Mayor and City Clerk to execute Amendment No.2
to the agreement with Carr Smith Corradino, dated July 16, 1997, in the amount of $74,977 for the
provision of additional services not included in the original scope of work, including several
schematic designs for the approval of the Scott Rakow Youth Center Ice Rink (at least 1 7 different
schemes and COst estimates and a scale model for presentations), plan revisions and redesigns
requested by the Design Review Board to gain Board approval for F]amingo Park, Normandy Isle
Park, and the Scott Rakow Youth Center; and additional costs for surveying; and further approving
and authorizing the Mayor and City Clerk to execute Amendment No.2 to the agreement with REG
Architects, Inc., dated July ]6,1997, in the amount of$6,512.40, for additional services necessary
to accomplish the designs and plans for the Group "A" Parks.
PASSED and ADOPTED this 7th day of July, 1999.
MA YOR
ATTEST:
CITY CLERK
T:\AGENDA 11 999\1UL0799ICONSENTlADDSERV.RES
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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After Action
July 7, 1999
City of Miami Beach
C7I Commission Memorandum No. 497-99
A Resolution Approving and Authorizing the Mayor and City Clerk to Execute Amendment No.2
to the Agreement with Carr Smith Corradino, Dated July 16, 1997, in the Amount of $74,977, for
the Provision of Additional Services Not Included in the Original Scope of Work, Including Several
Schematic Designs for the Approval of the Scott Rakow Youth Center Ice Rink (at Least 17 Different
Schemes and Cost Estimates and a Scale Model for Presentations), Plan Revisions and Redesigns
Requested by the Design Review Board to Gain Board Approval for Flamingo Park, Normandy Isle
Park, and the Scott Rakow Youth Center; and Additional Costs for Surveying; and Further Approving
and Authorizing the Mayor and City Clerk to Execute Amendment No.2 to the Agreement with REG
Architects, Inc., Dated July 16, 1997, in the Amount of $6,512.40, for Additional Services Necessary
to Accomplish the Designs and Plans for the Group "A" Parks.
Administration Recommendation: Adopt the Resolution.
(Public Works)
ACTION: Resolution No. 99-23234 adopted. Julio Grave de Peralta to handle.
End of Consent A!!:enda
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