Attachment OOO
CITY OF MIAMI BEACH
MEMORANDUM
TO: Odalys Mon
FROM: Robert Parcher ,d<~,~--- 1,&>/1 'cP
City Clerk
DATE: January 25, 2000
SUBJECT: Agreements
Enclosed are three agreements with Carr Smith Corradino, for the signature of the
appropriate official.
After obtaining the applicable signature, please return the documents to the City
Clerk's Office, to the attention of Mercy Williams. Subsequently, a fully executed
copy will be fozwarded to you for your files in addition to a copy of the resolution
authorizing said agreements (Resolution No. 2000-23449, 1/12/2000, C-7-Q).
Thank you.
RESOLUTION NO. 2000-23449
A RESOLUTION OF THE MAYOR A:'-ID CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AME~DMENT TO
THE CURRENT AGREEMENT WITH CARR, SMITH, CORR\DINO, TO
PROVIDE ARCIDTECTURAL /ENGINEERING SERVICES FOR THREE (3)
P ARK PROJECTS, AS PROPOSED IN THE CITY'S PARKS MASTER PLAi'f
AND APPROVED BY THE MAYOR AND CITY COMMISSION; SAID
AMENDMENT ESTABLISHING A REDUCED OVERALL FEE OF 9%
(FROM THE PREVIOUSLY APPROVED RATE OF 10%) OF
CONSTRUCTION COST; APPROPRIATING THE AMOUNT OF S153,937
(COMPRISED OF 5131,937 FOR THE ADDITIONAL
ARCHITECTURAL/ENGINEERING SERVICES NECESSARY TO
COMPLETE THE PARKS, AS SPECIFIED IN THE 1999 GENERAL
OBLIGATION BOND PROGRAJ\'n, AND AN AMOUNT NOT TO EXCEED
$22,000 FOR SURVEYING, TESTING AND OTHER REIMBURSABLE
EXPENSES, \\-'lTH FUNDING AVAILABLE FROM THE CITY'S GEl't~R-\L
FUND UNDESIGNA TED FUND BALANCE, TO BE REIMBURSED FROM
THE FUTURE GENERAL OBLIGATION (G.O.) BOND ISSUE.
WHEREAS, on July 16, 1997, the Mayor and City Commission approved a Professional
Services Agreement with the firm of Carr, Smith, Corradino, (the Agreement) for the architectural
design and development of construction documents for various parks included in the City's $15
Million General Obligation Parks Improvements Bond Program; and
WHEREAS, on May 20, 1998, the Mayor and City Commission approved the schematic
plans for these park facilities pursuant to the Master Plan; and
WHEREAS, Carr, Smith, Corradino prepared preliminary cost estimates; developed a draft
construction schedule, and the Administration was authorized to proceed with construction
documents; and
WHEREAS, on November 2, 1999, the voters of Miami Beach approved the issuance of an
approximate $92 Million General Obligation (GO) Bonds (the Bonds); and
WHEREAS, included in the $92 Million was $24,830,000 for parks and beaches; and
WHEREAS, the three (3) projects currently under contract with Carr, Smith, Corradino are
included in the Parks and Beaches program; and
WHEREAS, these projects include the Scott Rakow Youth Center: Flamingo Park and
Normandy Isle Park; and
WHEREAS, the improvements proposed for these parks under the Bonds include, but are
not limited to, an expanded four (4) lanes in the pool at Flamingo Park, new decorative perimeter
fencing, security and sports lighting, sport courts renovations and multi-purpose recreation rooms;
and
WHEREAS, these improvements were determined as a combined result of work originally
identified in the Parks Master Plan as necessary, but not funded in the initial $15 million Parks
Improvement Bond Program; and
WHEREAS, Carr, Smith, Corradino, currently has approved projects, totaling $7,267,724
in construction, and approved architectural/engineering fees of $780,503, (representing a 10% of
construction cost fee); and
WHEREAS, the new construction dollars recommended to be added to the Agreement is
$2,870,500, for a new total of $1 0, 138,224; and
WHEREAS, in response to the request for a lower fee percentage Carr, Smith. Corradino,
has agreed to an overall fee of 9%; and
WHEREAS, the new fee total is $912,440, rather than the original fee of $1,013,822
which, equates to an overall reduction and savings to the City of$101,382; and
WHEREAS, Carr, Smith, Corradino, has requested an amount not to exceed $15,000 for
reimbursables, that will be paid only on the cost of actual invoices, and $7,000, for additional surveys
and testing, if needed, and paid only with supporting invoices; and
WHEREAS, accordingly the Administration recommends a Third Amendment to the Carr,
Smith, Corradino contract be approved by the Mayor and City Commission and executed by the
Mayor and City Clerk.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve and authorize the Mayor and City Clerk to execute an Amendment
to the current Agreement with Carr, Smith, Corradino, to provide Architectural/Engineering Services
for three (3) Parks projects, as proposed in the Parks Master Plan and approved by the Mayor and
Commission; establising a reduced overall fee of9.0% (from the previously approved rate of 10%)
of construction cost; appropriating the amount of $153,937 (comprised of $131 ,937 for additional
architectural/engineering services necessary to complete the parks, as specified in the 1999 General
Obligation Bond Program), and an amount not to exceed $22,000 for surveying, testing and other
reimbursable expenses with funding available from the City's General Fund Undesignated Fund
Balance, to be reimbursed from the future General Obligation (G.O.) Bond Issue.
PASSED and ADOPTED this 12th day of January, 2000.
wt11
MAYOR
ATTEST:
/2d!ffi. ~ ecudVA
CITY CLERK
APPROVED A5 TO
FORA-' & lANGUA~JE
& FOR EXECUr:ON
T\AGENDA 12000IJAN 1200\CONSENTlCSCAG99, RES
iUf~
\/II/OcJ
'';-; ~{
ATTACHMENT A
January 5, 1999
1 :45 p.m.
BERMELLO, AJAMIL& PARTNERS, INC. (7.0% Fee)
Park Previously Approved Previously Approved Total Cons!. Dollars Difference A&E Fee
Const. Dollars Basic A&E fees Including GO Bond 1999
Lummus $ 840,242 5 1,797,242 5 957,000
North Shore S3,972,181 $ 6,297,181 $2,325,000
N.Shore Open Space $1,743,000 5 2,008,500 $ 265,500
Pinetree $ 215,569 $ 294,069 S 78,500
Parks Maint. Yard S 324,106 5 839,700 $ 515,594
S, Pointe Park S 913,034 $ 2,680,034 $1,767,000
TOTAL $8,008,132 $53 ! ,235 SI3,916,726 S 5,908,594 5442,936
* TIF Funding
Flamingo
Normandy Isle
Scott Rakow Youth Crr
CARR SMITH CORRADINO (9% Fee)
$2,288,075
$2,126,875
52,852,774
$ 4,781,075*
$ 2,376,875
$ 2,980,274
TOTAL
*587,000 from SNPB
$7,267,724
$780,503
510,138,224
$2,493,000*
5 250,000
$ 127,500
$ 2,870,500 $131,937
Crespi
Fairway
Stillwater
Tatum
LaGorce
Fisher
Muss
Island View
S. Shore Comm. Crr.
Palm Island
Washington
REG ARCHITECTS (7.5% Fee)
S 210,048
$ 891,188
$ 300,266
$ 245,683
$ 91,808
$ 92,347
S 176,387
$ 199,747
5 0.00
S 244,092
5 0.00
S 345,048
51,108,688
$ 444,266
$ 380,683
$ 134,308
$ 227,347
$ 241,387
$ 334,747
51,185,000
$ 309,092
5 304,299*
TOTAL 52,45 I ,566
*Comprised ofTIF and SNPB Funding
5209,863
$5,014,865
$ 135,000
S 217,500
S 144,000
S 135,000
$ 42,500
S 135,000
S 65,000
S 135,000
$1,185,000
$ 65,000
S 304,299*
$ 2,563,299 $166,252
PROJECTS RECOMMENDED TO BE INCLUDED IN THE
AGREEMENT AMENDMENT WITH CARR SMITH CORRADINO
PARKS and BEACHES
Normandy Isle Park
Project Description: Addition of enhanced sec~rit'llighting and perimeter aluminum picket fencing
Status: Construction documents for the $15 Million Parks Bond 95% complete Tota: project cost
$2,126,875, Current improvements include a new pool complex, renovate field, new recreation
center, basketball courts, playground enhancements, site furnishings, landscaping and irrigation,
1999 GO Bond improvements to include decorative perimeter aluminum picket fencing, additional
security and sports lighting if feasible. 1999 GO Bond Funding 5300,000
Recommendation: Authorize the Administration to amend the contract with Carr S~lth Cerracino
Architects to prepare plans and speCifications to complete the park as described above
Timetable: December 1999 amend Carr Smith Corradino contract, February 2000 completion of
construction documents and specifications and permitting process, April 2000 bidding and award of
contract, construction May 2000-January 2001, Estimated costs include: construction budget
$250,000, AlE fees 525,000 (10% of construction budget) and estimated cost of permitting, testing
and administration 525,000.
Scott Rakow
Project Description: New ice rink, building renovation, parking lot, and landscaping, 1999 GO Bond
components provide funding necessary to complete Parks Bond Fund renovations listed above,
Status: Construction documents 85% complete for improvements under the $ 15 Million Parks Bond,
Total project cost $ 3,480,561, Current improvements include a new ice rink building renovations,
parking lot enhancements and landscaping. 1999 GO Bond improvements include additional
classroom space and second floor interior modifications. 1999 GO Bond Funding: S150,CCO
Recommendation: Authorize the Administration to amend the contract with Carr Smith Corradino
Architects to prepare plans and specifications to complete the park as described abcve,
Timetable: December 1999 amend Carr Smith Corradino contract, 1/00 completion of construction
documents and specifications and permitting process, April 2000 bidding and award of contract. 5/00
- 5/01 construction of project. Estimated costs include: construction budget S127,500, AlE fees
$12.750 (10% of construction budget) and estimated cost of permitting. testing and administration
$9,750,
Flamingo Park
Project Description: New pool, playground equipment, landscaping, tennis courts renovations and
signage, 1999 GO Bond components include: perimeter aluminum picket fencing, security lighting,
football field renovations, new bleachers, track resurfacing, completion of tennis court improvements,
court lighting, and a new irrigation system, Renovation and buffering for compatibility of the Prope..-:'!
Maintenance Facility in Flamingo Park is funded separately.
Flamingo Park Pool. Expansion
Project Description: Additional funding for construction of new pool to have 4 additional lanes, LcD
pool enlargement will be approximately 28 ft. by 75ft to be added to / coordinated with construc:lcn
of new pool listed under Flamingo Park improvements, C/P # 542,
Status: Construction documents 80% complete for improvements under the S15 Mil/ion Parks Bond
Total project cost $2,201,075. Current improvements consist of a new pool complex, renovation cf
the tennis courts, landscaping and signage, ";,jdltional improveme~ts to include decorat:ve perimeter
aluminum picket fencing, security lighting, football fjeld/stadium renovations, track resurfacing,
completion of tennis court improvements, Court light:'1g, upgrading of sports fie!ds lighting, expansion
of the pool complex, restoration of the Friendship Cerner and a new irrigation system. 1999 GO Bone
Funding: S2,900.000
Recommendation: Authorize the Administration to amend the contract with Carr Smith Corradino
Architects to prepare plans and specifications to complete the par": as described above
Timetable: December 1999 amend Carr Smith Corradino centract, 2/00 obtain Design Re'/iew
Board/Historic PreseNation Board approval, April 2000- 7/00 completion of ccnstruct:on documents
and specifications and permitting process. 9/00 bicding and award of contract, 10/00 - 1 % 1
construction, Estimated costs include construction owdce: S2.500,COO,,AlE Fees S250,000 (10% of
construction budget) and estimated cost of j:ermitting, t~sting and administration S 150.0CO
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
htlp :\\0, miami-be ac:h. ft.us
-=
COMMISSION MEMORANDUM :\TO.
28.00
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy ~
City Manager
DATE: January 12,2000
FROM:
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE \itA YOR AND
CITY CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT
AGREEMENT WITH CARR SMITH CORRADINO TO PROVIDE
ARCHITECTURAL /ENGINEERING SERVICES FOR THREE (3) PARK
PROJECTS AS PROPOSED IN THE CITY'S PARKS MASTER PLAN AND
APPROVED BY THE MAYOR AND CITY COMMISSION ESTABLISHING
A REVISED OVERALL FEE OF 9% FROM THE PREVIOUSLY APPROVED
RATE OF 10% OF CONSTRUCTION COST; APPROPRIATING THE
AMOUNT OF $153,937 COMPRISED OF 5131,937 FOR THE ADDITIONAL
ARCHITECTURAL/ENGINEERING SERVICES NECESSARY TO
COMPLETE THE PARKS AS SPECIFIED IN THE 1999 GENERAL
OBLIGA TION BOND PROGRAM, A1~D AN AMOUNT NOT TO EXCEED
$22,000 FOR SURVEYING, TESTING AND OTHER REIMBURSABLE
EXPENSES WITH FUNDING A V AILABLE FROM THE CITY'S GENERL\L
FUND UNDESIGNATED FUND BALANCE TO BE REIMBURSED FROM
THE FUTURE GENERAL OBLIGATION (G.O.) BOl\11) ISSlTE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On July 16, 1997, the City Commission approved a professional services agreement with the firm
of Carr Smith Corradino for the design services, construction and bidding documents. construction
observation, project administration, scheduling and cost estimating necessary for the
reconstruction/renovations of the Scott Rakow Youth Center, Flamingo Park and Normandy Isle
Park. The rate of 10% of the construction cost of each project was negotiated as a fee for the above
reterenced professional services. Additionally, a "not to exceed" reimbursable amount of S I 5,000
was agreed upon to be paid based on actual invoices. The professional services agreement with Carr
Smith Corradino also anticipated the possibility of additional funding included a section that
permitted the addition of work to this firm.
AGE\fDA ITEM C.1 Q..
DATE (-{'2..00
On November 2, 1999, the voters of Miami Beach approved the issuance of an approximate $92
Million General Obligation (GO) Bonds. Included in the $92 Million was $24,830,000 for Parks and
Beaches. The three (3) projects currently under contract with Carr Smith Corradino are included
in the Parks and Beaches program. These include the Scott Rakow Youth Center, Flamingo Park and
Normandy Isle Park. The improvements proposed for these parks under the $92 Million General
Obligation (GO) Bonds include but are not limited to an expanded four (4) lanes in the pool at
Flamingo Park, new decorative perimeter fencing, security and sports lighting, sport courts
renovations and multi-purpose recreation rooms. These improvements were determined as a
combined result of work originally identified in the Parks Master Plan as necessary but not funded
in the initial $15 million Parks Improvement Bond program and community input obtained during
the recent neighborhoods meetings process held prior to the November 1999 voter approval.
On November 17, 1999, the City Commission referred the $92 Million General Obligation Bond
Issue to a joint meeting of the Finance and Citywide Projects Committee, the Neighborhood
Committee and the GO Bond Project Oversight Committee. This referral included a recommendation
that agreements currently in effect with the three fIrms responsible for the professional architectural/
engineering services for the parks be amended to enable the process to proceed efficiently both in
terms oftime and resources. Please see the attached copy of the parks improvements recommended
to be included in Carr Smith Corradino's amended agreement as they were referred to the joint
meeting held on November 17, 1999.
On December 8, 1999, a joint meeting of the Neighborhoods Committee, Finance and Citywide
Projects Committee and the GO Bond Project Committee was held. A presentation was made by
the Administration setting forth the concept of amending the existing professional services
agreements with each of the firms cumently working on park projects included in master plan. An
extensive discussion transpired concerning the benefits of such an action, the past performance of
each firm, the amount offees paid to each of the firms to date and the possibility of the ability of the
firms to handle the additional workload. The tinal recommendation of the Committees was to amend
the contacts subject to renegotiation to lower fees. On December IS, 1999, the City Commission
unanimously accepted this report.
City staff met with representatives of Carr Smith Corradino to discuss a lower fee schedule and are
pleased to report they have agreed to adjust their fee percentage for their entire professional services
agreement including both the work already completed, that in progress and the new work to be done.
Carr Smith Corradino currently has approved projects totaling $7,267,724 in construction and
approved architectural/engineering fees of $780,503, a 10% fee. The new construction dollars
recommended to be added to the Carr Smith Corradino agreement is $2,870,500 for a new grand total
of S 10,138,124. In response to t,1e request for a lower fee percentage Carr Smith Corradino has
agreed to an overall fee of 9%for their total agreement of $10,138,224. The new fee total at 9% is
$912,440 rather than the 10% fee of $1,013,822 which equates to an overall reduction and savings
to the City of $101,382. Additionally, for the new work Carr Smith Corradino has requested an
amount not to exceed $15,000 for reimbursables that will be paid only on the cost of actual invoices
and $7,000 for additional surveys and testing if needed and paid only with supporting invoices. As
a point of information the result of this negotiation process was reported to the GO Bond Oversight
Committee at its January 10,2000 meeting.
Approval of this Resolution will enable the parks projects currently undenvay to be proceed
expeditiously in a fiscally prudent manner.
Lul~l
T:\AGENDA \2000VAN I 200\CONSEN1\CSCAG99 .MEM
AMENDMENT No.2
TO AGREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
CARR, SMITH, CORRADINO FOR
ARCHITECTURAL/ENGL'iEERING SERVICES FOR THE ADDITIONAL SERVICES
NECESSARY TO COMPLETE THE PARKS MASTER PLAN BOND PROGRAM
SITES
This AiV1ENDMENT NO.2, dated as of ,2000, to that certain Agreement, dated July
16, 1997, by and between the CITY OF MIAMI BEACH, FLORlDA (City) and CARR, SMITH,
CORRADINO (Consultant) for the Parks Master Plan Bond Program Sites.
WHEREAS, the Agreement provides for the provision of architectural/engineering services for
three (3) Parks Projects included in the Parks Master Plan Bond Program; and
'WHEREAS, the Administration recommends that the foregoing Amendment No.2 be executed for
the additional architectural/engineering services necessary to complete the Projects, as specified in
the 1999 General Obligation Bond Program.
1. ABOVE RECITALS
The above reci~s are true and correct and incorporated as a part of this Amendment No.2.
2. MODIFICATION
The Agreement is amended to add those additional services, as specified in Exhibit A and
Attachment A-I, respectively, both attached hereto anq incorporated herein.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RA TInCA TION
The City and Consultant ratify the terms of the Agreement, as modified by this
Amendment No.2.
Page 1 of2
IN WITNESS WHEREOF, The parties hereto have caused this Amendment No.2 to be
executed in their names by their duly authorized officials as of the date first set forth above.
CITY OF MIA1\1I BEACH
By
MAYOR
A TrEST:
APPROVED iQ TO
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
1)d~~()
CONSULTANT
CARR, SMITH, CORRADINO
By
PRESIDENT
Print Name
ATTEST:
(Secretary)
Print Name
EXHIBIT A
Additional Scope of Work:
Consultant shall provide Additional Services with regard to design; construction and bidding
documents; construction observation; project administration; scheduling and cost estimating,
necessary for the additional construction dollars approved under the 1999 General Obligation Bond
Program for reconstruction/renovation of Scott Rakow Youth Center; Flamingo Park; and
Normandy Isle Park (See also Attachment A).
Fee:
The City and Consultant herein agree to lower Consultant's Fee Schedule, as set forth in the
Agreement, and to include the Additional services competed herein, to 9% of the total Construction
Cost, estimated at $10,138,224.
Reimbursable Expenses:
The City herein authorizes Consultant an additional $15,000 for Reimbursable Expenses that will
be paid only on the cost of actual invoices, and $7,000 for additional surveys and testing, if needed,
and paid only with supporting invoices.
After Action
January 12. 2000
City of\liami BeJch
C7Q Commission Memorandum No. 28-00
A Resolution Authorizing the {vbYOf ur.J City Clerk to L<eeute an Ame;1Jme:1t to the C~r;..:nt
Acrrecment \vith Cart Smith Corradino to Pro\ick .-\rehite..:turaL'[n!!il1e..:rin;;: Ser, lees for T1,f,-e (:)}
e _ ~
Park Projccts ::13 Propo3ed in thc City's Parb :vbstCI Plan and Appro\cd c: tLe \1u:or and City
Commission [stab1ishing a Rc v iscd 0 . crall fee of 9~~ fron, the Previousl:. ..l...pprc.ed Rate 0f 1011 ;)
. E \ ., 1 f <I' I - "\ 9 "\ ~ E . ~ f <;: 1 "\ I 9"''''' j.' 1
of Constf'clctlOtl 03t, ,..ppropnatmg t 1C ,\.n,0unt 0 '" ),}, ,} I 0mpnscu 0, .J U . J I lor t,C
Additional Afehitcetural/[nginccrins Scr'vicc3 :'<eecssari to COlllplctc the P ,,1fb J.S Spc,-ificd ill the
1999 C.:ncral Obligation DOlId PruSfUn1. and an ,\n,ount (;ot to L:cecd S'.2.COO for SUI'. eying.
Testing ar,d OtheI Rcimbur:mbk L<pcnsc.3 with fundiIlg ,\\J.ibblc from thc (;:Y'3 Ccnclal L.dld
L'ndcsisnatcd fund Dalanec to bc Rcimburscd t~'OI11 the futuIe CC,i.CIat Obli,;..:ioII i C.O.) BOIld I.:d,e.
(Resolution to be Submitted)
(Submitted via Supplemental Agenda) A Resolution Approving and Authorizing the Mayor and
City Clerk to Execute an Amendment to the Current Agreement with Carr. Smith, Corradino. to
Provide Architectural/Engineering Services for Three (3) Park Projects, as Proposed in the City's
Parks Master Plan and Approved by the Mayor and City Commission; Said Amendment Establishing
a Reduced Overall Fee of 9% (from the Previously Approved Rate of 10%) of Construction Cost:
Appropriating the Amount of $153.937 (Comprised of $131,937 for the Additional
Architectural/Engineering Services Necessary to Complete the Parks, as Specified in the 1999 General
Obligation Bond Program), and an Amount Not to Exceed $22,000 for Sup.:eying. Testing and Other
Reimbursable Expenses, with Funding Available from the City's General Fund Cndesignated Fund
Balance, to be Reimbursed from the Future General Obligation (G.O.) Bond Issue.
Administration Recommendation: Adopt the Resolution.
(Parks and Recreation)
ACTION: Resolution No. 2000-23449 adopted. Kevin Smith to handle.
17