Attachment RRR
81TY OF MIAMI BEACH
~ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
lttr'" ^i.miami-beach, fl.us
COMMISSION MEMORANDUM NO. _l 00-00
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
FROM: Lawrence A. Le~
City lVlanager
DATE: January 26, 2000
SUBJECT: STATUS REPORT OF THE NORTH SHORE PARK AND YOUTH CENTER
PROJECT
ADMINISTRATION RECOMMENDATION:
The Administration recommends the Mayor and Members of the City Commission review the
following status report on the North Shore Park and Youth Center project and advise if there are
further questions, comments or concerns.
ANALYSIS:
At the October 7, 1998 Commission meeting agenda item R8C- A Status Report and Request For
Direction on the Purposed Youth Center at North Shore Park was discussed by the Commission. As
indicated in the attached copy of the item, there were three (3) options as to how to proceed
submitted for the Commission's consideration. These included: 1) constructing the youth center
with $1.7 million that was available at the time; 2) proceeding with the design development of the
park and youth center assuming the funding of approximately $1 million would be secured at a future
date; 3) placing the project on hold until the additional $1 million was identified to complete the
youth center. The Commission ultimately approved Option # 2 which authorized the Administration
to proceed with the design development of the North Shore Park and Youth Center assuming the
additional funding of approximately $1 million would be secured at a later date.
The Administration has complied with the Commission's directive and has proceeded with design
development schematic plans for the second floor of the youth center, approved by the Design
Review Board on 12/14/99. Funding necessary for the second floor of the Youth Center as well as
other improvements was included in the 99 General Obligation Bond approved by the electorate on
November 2, 1999. At the January 12,2000 Commission meeting, an amendment to the professional
services agreement with Bermello, Ajamil & Partners, Inc., to proceed with the preparation of
constructionlbid documents was approved.
The following is a projected timetable for the North Shore Park and Youth Center program:
. Completion of construction drawings January - April 2000
. Plan review, bidding and pernlitting process April - June 2000
. Commission award of bid June - July 2000
. Construction July 2000 - July 2001
AGENDA ITEM~
DATE 1-2~-Oo
401
At this time, the estimated CONSTRUCTION FUNDS currently dedicated to the North Shore Park
project include:
.
$15 Million Parks Improvement Bond (Allocated)
99/00 General Obligation Bond Program (Un allocated)
HUD Section 108 Loan (U nallocated)
Barry University Grant (Un allocated)
S3,972,181
1,203,052
891,140
230.808
.
.
.
TOTAL ESTIMATED CONSTRUCTION FUNDING:
$6.297.181
As indicated above there is currently $3,972,181 allocated for the construction of the North Shore
Park and Youth Center program. On 1/12/2000 the Mayor and Members of the City Commission
approved the execution ofa Memorandum of Agreement between Barry University's Academy for
Better Communities and the City of Miami Beach to provide recreational and cultural activities and
social services to families and children in North Beach, and appropriating $260,000 from Barry
University's Housing and Urban Development's Hispanic Serving Institutions Assisting
Communities (HSIAC) Program to the North Shore Park bond project work order to be expended
on the construction of the North Beach Youth Center.
It is anticipated that the HUD Section 108 funding \vill be available in the spring of 2000 (as a result
of seeking approval of the $1 million amended EDI grant), and the 99 General Obligation Bond
funding in April of 2000. The anticipated improvements to be completed with the unallocated
$2,325,000 include the second floor of the youth center, enhanced baseball field(s) lighting,
community center renovations, improved parking, ballfield restroom renovations, additional
landscaping and aluminum picket fencing.
Attached for your information is a comprehensive history of the action steps taken to accomplish the
tasks necessary to move this project forward since the October 7, 1998 Commission directive was
gIven.
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T:\AGENDA \2000\JAN2600\REGULAR\NSP& YC.MEM
402
. 'C I T Y 0 F M I A M I B E A C H
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CO}DnSSIO!'i :>IE}IOR.i.:';Dl';\1 :\0.
(,::q r -g 8
TO:
M:JVor !'ie:se:J O. K.3sdin and DA. TE: Ocrober 7,1993
\le:;':bers of the Cirv ColIl1Sission
~ergjO Rocri/jf:gez k/
Ciry ;\-bn;)ger )'<// .
A STA TC-' R&PORT ASD REQUEST FOR DIRECTIO:'{ 0:'-.- THE
PROPOSED YOUTH CE::\TER A T ~'ORTH SHORE PARK.
FR O."y j;
S'CBJECT:
AD;\ID"TSTR..\ TIO~~ RECO!'vI!'VfE;YDA TIOS
It is requeste::: that the Mayor ",""1d 1'vJembe;:s of the Cit? COIT'.:.Jnission :e'l,'ie\v the st2.!US report ~"1d
provide direction to 6e Adlninisrr2.tion as to ho\',; to proceed "-,,,-jrh tle proposed Youth Cente::- 2.t
NorJ: Shore P2Ik.
BACKGROl.0iT>
On May 20, 1998, w.1e Ivfayor and City COIT.u-::ission approved schematic plans for t~e base bids 2..:'1d
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C2.se 2-1c.Uc1ge:s lor e3.cn .!:'2.rKS onc proJect, <L'1C 2.U!.:..onzea L'1e r.G.:..:.LL.'1lSD:'2.!lon to proceec \'Y"1t1
COf'.5rr'Llction QocU.:.'TIems and bid specifications for 6.e park projects \vith a fe','; exceptions. One of
!be exceDtions was to postDone L1e reswfacing of tbe b2SketbaIl caurTS ar:d to identify 2.dditional
- ... .. - ...
funding to consuuct a larf:er recreation center (Youth Cemer) wi6 a g'YT.!:l.:'13.SiU.:.-::.
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At the July 1, 1998 City COI:'.:.Inission meeting, funding in t:e arnou.m of S 1,192,583 from SOUL1
Pointe Park and \Vasl-illlgton Avenue Park was recllocated from the S 15 Million Gener-d Oblig2.tiOZl
Parks Imorovements Bond PrO!IT2m to other proiects in t1e bond orO!IT2..:"TI. Of tbs allocation.
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5900,000 was aPFopriated to North Shore Park in addition to the S800,000 in the original
construction budget for a Youth Ceme: es!iInated to cost 52.7 million. The CU,Tent fi.lIlding available
to construCt the Nor...1:1 Beach Youth Cer1ter is 51.7 million; thus, the project is curremly short 51
million.
The Mavor <L,d r:;embers oft':e Ci,,' Corrunissian L'1en requeSled Commissioner Jose Srni:h to -,-,-ork
- - .
\vitl-J t:e Aciuunis:r2.tian o':er the sumrne: to iderltifv Doremial sources of f~ciin2: far the addition2.l
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S I million needed to fully fuI1d the Youth Cemer facilir::.
359
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!y.argo lS 01.;",-_ 0 I...'-l} ."'-'-. lCU"} "".6 _ '--'..~ , L,-..L.~: .cu.'____= ,-._.~ ~""=
e'.alt:.2.red ir:clude Ll:e suor::ission of 2. gram reques;: LO t.c~e S2.fe ~;e:g::::or::.occ Parks Bond
Pws::c.rr:: 2. L"'le i:em allocation airedy fror:: the COtS;:::" s budge;:; a.-:d 2.Ssista.'1ce a: th.e S cz,e
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~-orlb Shore Park Youth Ce:1te:-.
Joe FomaI:a, Chair:nan of~'-:e Ncrul: Be::.cn Task Force, sent'2. correspo2cer:ce ro :\fia.-ni-
Dade Coum? COlTh:nissione: Bruno B2J.'7eiro requesting L~at Mi2.:L1i-Daae County SUppOIT
this project from any avail:::.ble courlty source.
A request was se:lt from tI:.e AdmirDSLr2.rion to the St2.te of Florid:::. seeking fina.':ci2.l
assist2.I1Ce \\itL'l the restoration ofNorlJ. Snore Ope:1 Space Park. It was Lie Ac:!.D;rDsrration's
position t~2.t if ftmding to assist 1.'1 L1e restoration of the park \vas available, a porrion of tLie
S2.1 million cUl7emly dedicated to tbis f2.cility from Lt:e S2.fe Neighborhood Parks Bond
ProgT2J.L1 could the:1 be reallocated to furlher the goal of t.l-J.e 52.7 million for ~':e NorJ1 Shore
Park Y oU~l Cente:.
At tbis time, nO\veyer the above referenced efforc.5 to obtain additional fLlnding have r:O! resulted in
additional fu'"'!ciing. Fl.l1-,-~e:, due to l1e potential subs~ami2.l exp2..l"1Sion and revisions to the recreation
buildinz currently desirned for No~J:. Shore Park, tl1e Desi2J:l Revie\',; Board has olaced ~1e a::;oroval
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of the Dark's desi!m on hold until a more comDrehensive Dlan. includinz a Drese::tation of the
.. - ....... -...
proposed YOU'Ll center, is made. Until such time as tb.e issue of the size, design and footprint of the
}'ourn center is resolved the reyiewlapproval process for No~J1 Shore Park is or: hold.
The Administration is requesting the City Commission's direction on this rnati:er 2.."1d offers the
follo......ing options for cOfl..side:ation:
1. Proceed 'I,;:,ith t1e design of the Noru1 Shore Park Y OUu1 Cemer based on the available
ftmding of approxim2tely 51.7 million. Thjs allocation will provide a.l indoor
gymr:2SiU:.'"Tl facility adjacent to the origin2.11y proposed facility v;ith a construction
budget or approximately 5800,000.
7
Proceed wit:1 t1e design development of North Shore Park ar:d Y outb Center,
:::,ssu!71ing Lle additiomd funding of approximately S 1 million .,\ill be secured at a
future date. The scnem2.!ic plans could be developed !O pe~r the addition of
facilities '..vhen and iffuture fu.nding is available. It should be noted ulat the projected
cost to design the addition;::l components trJough ,he schema;:!c phase is
2.DDrOxiulatelv 510,800. TIDS \..-culd be eXDended from the current allocaTion ofS1.7
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willi on.
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Mai:lt.2.ln a hold or: t..':e ]:reject cesign \.vhiie contir:.~ing to seek additional fmcir:.g to
complete the yo~!.h ceme:-. It c~r ag2.i:: be s::resse::i tha:::o CCr:1por:.em of'G.1e cesig'l
call proceed ,^,irho~! the revie",; ofrne Desig:: Revie'.v Boc:d 2.z:d they have reqt:esred
a ccr.:Dlere D12l1 for the D2.:'k be 5ho\.'.71 at L1e tiI:1e of the oresenta:ior:.. Given the
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conscrai.ZJ.ts by the Design Re'lie'.;; Bo~j l},is option \.vo:..:iC pm the e:J:ire ?\'or,,,h Shore
0-:1 i... p- . "'.0- n' oj'a' w..,...j:i s'"u,,'l-. .;~Q ~C' .;....:>> ~I"di'l'c'-al' ~ i 0 m;lIro':'1 :c:: l'C~~~7';-l~.-1 :::::-"!r
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secured.
CONCL TJSION
It is :ecuested that the ;vIa'lor a..'1d Membe:-s of the Cilv Commission revie'.v lhe Slams reron a.:.ci
... ... .- 4
"rovide direction to L1e Adrninist:"ation as to hay; to proceed vI,lIb. the eXDa.'1sicr:. of the ~-Oru.1 Shore
~ ....
Park Youth Center. Tne AdrninistTation reCOITll11ends we proceed V.iL'1 option 2. Tnis option \\'ould
Dwvicie the Cirv schematic desi2JlS for a full vouth cente: includins: L.1e ll.;.,-""1mdd $1 million which
~ould be developed iIl phases if a.'1d when t~e funding becomes ;','ailable. Should rhis oprion be
approved by the COIT'.u'11ission, the Administration can proceed v..,ith the fu!1ded S 1.7 Dillion phase
J:'.1.. .
01 Ule proJect.
SR~/KSl1rdV
T:\.'\G ENDA \OCTOi9S\.R..EGUU._l\:N SP,SV.
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NORTH SHORE PARK AND YOUTH CENTER PROGRESS SUMMARY
Since the approval from the Commission to proceed the Administration has moved forward to
complete the schematic plans for the second floor and has aggressively pursued the additional
funding of approximately $1 million necessary to design and construct the second floor of the North
Shore Park Youth Center. To this end the following actions have transpired:
· January 25,1999 - Bermello, Ajamil & Partners, Inc. submitted the revised plansfor North
Shore Park to tlte Planning Department to continue the design review process that was
initiated at the July 14, 1998 DRB meeting. At the 7/14/98 meeting, the issue of the possible
expansion of the Youth Center was discussed. The Board would not permit the project to
proceed until the schematics showed the complete option of the envisioned Center and this
direction was not given until the October 7, 1998 City Commission meeting. The anticipated
date of presentation to the Design Review Board was March 9,1999. However, due to the
significant change in the scope 0/ the project, it has been determined that a new
application/or review had to be submitted/or the North Shore Park project.
· April 28, 1999 - The City Commission Approved a Resolution Authorizing the City
Manager, or His Designee, to Submit an Application to the U.S. Department of Housing and
Urban Development (HUD) for a Section 108 Loan, in the Amount of $4,000,000, and an
Economic Development Initiative Grant, in the Amount 0/ $1,000,000 for Street
Improvements on Normandy Isle and Public Facilities Improvements/or the North Shore
Youth Center; Authorizing the Mayor and the City Clerk to Execute Any and All
Agreements Related to the Loan and the Grant, If Awarded; and Appropriating Said Loan
and Grant Funds, If Awarded.
· May 26, 1999 - The City Commission Approved a Resolution Supporting a Partnership with
Barry University and the Miami Beach Housing Authority for a Grant from the U.S.
Department of Housing and Urban Development Hispanic Servicing Institutions Assisting
Communities in Order to Fund a Youth Center Proposed for North Beach Area, A
grant/or $400,000 was awarded, a/which, 65% o/theftmding must support a "bricks and
mortar" building program/or the North Beach Youth Center.
· May 26,1999 - the City Commission Approved a Resolution Approving and Authorizing
the City Manager to Issue a Certificate of Consistency with the City's Consolidated Plan to
Barry University School of Social \Vork Academy for Better Communities to Utilize Grant
Funds Provided Directly by the U.S. Department of Housing and Urban Development
Through the Hispanic Serving Institutions Assisting Communities Grant Program, To
Provide Construction Funds anti Funding/or Recreational Services/or the North Beach
Youth Center.
· July 7, 1999 - The City Commission Approved a Resolution Appropriating Funds, in the
amount of$960,961, Generated as Interest Earnings from the $15 Million General Obligation
Parks Improvements Bond Program for the Period of October 1997 Thru January 1999; Said
Appropriation to Fully Fund the Cost of the Base Bid Projects and Budget Estimates
Approved by the Commission on May 20, 1998, which Included the Projected Interest to be
Earned. $96,985 was allocated/or Nortlz Shore Park.
,
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· July 7, 1999 - The City Commission Approved a Resolution Directing the Administration
to Maintain the Section 108 Loan Application Approved Pursuant to Resolution No. 99-
23147, To Apply to Public Improvements in the North Beach Target Areas of the City of
Miami Beach. NOTE: This included $1 million for the design and construction of the
North Shore Youth Center.
· September 14, 1999 - The City Commission Approved a Resolution Authorizing the City
Manager to Submit 2 Grant Applications, for $100,000 Per Application, to the Florida
Department of Environmental Protection, Division of Recreation ami Parks, for the
Purpose of Funding a Portion of the Renovations oftlte Ball Fields and the Tennis Courts
at North Shore Park, and the Tennis Courts at Flamingo Park, to be Matched with $100,000
from the Funding for Each Application, as Recommended in the Approved $15 Million
General Obligation Bond Program to Renovate and Rebuild Parks and Recreation Facilities
within the Parks System in Miami Beach; Further Appropriating the Grants, if A warded by
the City, in the Work Orders for the North Shore Park and Flamingo Park General Obligation
Bond Program Renovation Projects; and Authorizing the Mayor and City Clerk to Execute
All Necessary Documents Related to the Applications.
· September 14, 1999 - The City Commission Approved 3 Resolutions Calling for a Special
Election to be Held on Tuesday, November 2, 1999 for the Purpose of Submitting to the
Electorate of the City of Miami Beach 3 Questions Asking Whether the City Shall be
Authorized to Issue General Obligation Bonds not Exceeding (1) $9,720,000; (2)
$57,915,000; and (3) $24,120,000 in Principal Amount Payable from Unlimited Ad Valorem
Taxation, Bearing Interest at Rates Determined at the Time(s) of Sale Thereof, Not
Exceeding the Maximum Legal Interest Rate at Such Time(s) to Renovate, Expand and
Improve Fire Stations and Related Facilities Located in the City and Acquire and Equip Fire
Trucks; to Improve Neighborhood Infrastructure in the City, Consisting of Streetscapes and
Traffic Calming Measures, Shoreline Stabilization and Related Maintenance Facilities; To
Improve Recreational Facilities and Equipment, Access, Security and Related Maintenance
Facilities and Equipment for Parks and Beaches Located in the City; and Providing an
Effective Date. NOTE: Included in the Parks and Beaches Bond was a total of $1,350, 000
for North Sltore Park and Youth Center. It was anticipated that $1 million would be
allocated to address the unfunded costs of the secondjloor of the Youth Center.
· November 2,1999 - The Electorate of the City of Miami Beach approved the Issuance of
General Obligation Bonds not Exceeding (1) $9,720,000; (2) $57,915,000; and (3)
$24,120,000 in Principal Amount Payable from Unlimited Ad Valorem Taxation. Included
in tlte Parks and Beaches Bond was a total of $1,350, 000 for North Shore Park and Youth
Center. It was anticipated that $1 million would be allocated to address the unfunded costs
of the secondjloor of the Youth Center.
· December 8, 1999- The Joint Meeting of Finance and Citywide Projects Committee,
Neighborhood Committee, G.O. Bond Oversight Committee was held. A presentation was
made by the Administration concerning amending the existing professional agreements with
each architectural firm currently working on parks projects. (Including Bermello. Ajamil
and Partners. Inc.. for North Shore Park and Youth Center) An extensive discussion
transpired concerning the benefits of such an action, the past performance of each firm, the
407
amount of fees paid to each of the firms to date and the possibility of the firms to handle
additional workload. The final recommendation of the Committees was to amend the
contracts subject to renegotiation to lower fees.
· December 14, 1999 - The Desigll Review Board Approved the Second Floor Design for
North Shore Youth Center.
· December 15, 1999 - The City Commission Accepted the Report from the December 8, 1999
Joint Meeting of the Finance and Citywide Projects Committee, Neighborhood Committee
and G.O. Bond Oversight Committee. This report included the recommendation of the
Committees to amend the existing professional agreements with each architectural firm
currently working on parks projects. Oncluding Bermello. Ajamil and Partners. Inc.. for
North Shore Park and Youth Center) subject to renegotiation to lower fees.
· January 12, 2000 - The City Conmlission approved a resolution authorizing the execution
of an amendment to the current agreement with Bermello, Ajamil & Partners, Inc., to provide
architectural/engineering services for six (6) parks projects, including North Shore Park
and Youth Center, as proposed in the City's Parks Master Plan and approved by the Mayor
and City Commission establishing a revised overall fee of7% from the previously approved
rate of 7.2% of construction cost; appropriated the amount of $472,936 comprised of
$442,936 for the additional architectural/engineering services necessary to complete the
parks as specified in the 1999 General Obligation Bond Program, and an amount not to
exceed $30,000 for surveying, testing and other reimbursable expenses with funding
available for the City's General Fund Undesignated Fund Balance to be reimbursed form the
future General Obligation (G.O.) Bond Issue.
· January 12,2000 - The City Commission approved a resolution authorizing and approving
the Mayor and City Clerk to execute a Memorandum of Agreement between Barry
University's Academy for Better Communities and the City of Miami Beach for the purpose
of establishing a partnership to enhance the well-being of families and youth in the North
Beach area by contributing funding to construct the North Shore Youth Center,
providing recreational and cultural activities and social services to families and children in
North Beach. and appropriating $260,000 from Barry University's Housing and Urban
Development's Hispanic Serving Institutions Assisting Communities (HSIAC) Program
to the North Shore Park bond project work order to be expended on the construction
of the North Shore Youth Center.
LL/JG/KS/OM
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