Attachment 104
~ITY OF MIAMI BEACH
TV HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
:p:\\ci,mlaml-beach,fl.us
- ~-
COMMISSION MEMORANDUM NO. ~
FROM:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
Lawrence A. Levy %
City Manager
DATE: April 12, 2000
TO:
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT AGREEMENT
WITH REG ARCHITECTS, INC., AS APPROVED BY THE MA YORAND CITY
COMMISSION IN JANUARY 1999, TO PROVIDE
ARCHITECTURALIENGINEERING SERVICES FOR THE PHASE II
REDESIGN AND/OR RENOVATIONS OF THE BAYSHORE AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES AND RELATED FACILITIES;
FURTHER ESTABLISHING A NEGOTIATED FEE OF 8.5%, OF
CONSTRUCTION COST; APPROPRIATING ARCHITECTURAL/
ENGINEERING FEES FOR THE BA YSHORE GOLF COURSE CLUBHOUSE,
IN THE AMOUNT OF $179,675 (BASED ON AN ESTIMATED CONSTRUCTION
BUDGET OF $2,113,800), AND THE NORMANDY SHORES CLUBHOUSE, IN
THE AMOUNT OF $115,000 (BASED ON AN ESTIMATED CONSTRUCTION
BUDGET OF $1,353,160); AND AN AMOUNT NOT TO EXCEED $61,365 FOR
REIMBURSABLE EXPENSES AND SURVEYS FOR THE CLUBHOUSE
PROJECTS, FOR A TOTAL AMENDMENT OF $356,040; WITH FUNDING
AVAILABLE FROM THE UNAPPROPRIATED GENERAL FUND BALANCE,
TO BE REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA,
LOCAL LOAN PROGRAM AND/OR THE FUTURE GENERAL OBLIGATION
(G.O.) BOND ISSUE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On May 7,1998, the City issued Request for Qualifications 58-97/98 for architectural/engineering
services for the redesign and/or renovation of the Bayshore/Par 3 and Normandy Shores golf courses
clubhouses and related facilities.
On June 8, 1998, an evaluation committee reviewed the proposals submitted. After presentations
were made, the committee recommended selecting the firm of REG Architects, Inc. (REG) to the
T:\AGENDAUOOlI\APRI10ll\REOUf..AR.\REOa.UBH.Mi!M
AGENDA ITEM--B..:J.C.
DATE~OO
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Commission Memorandum
April]2. 2000
Page 2
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City Manager. On October 7, 1~98, the City Commission, following the Manager's
recommendations, authorized the Administration to negotiate an agreement with REG Architects,
Inc.
Following the approval to negotiate, the Administration and REG agreed on a fee of$15,000 for
basis services with an additional $1,600 for reimbursable expenses for the Phase I, Pre-Design and
Cost Study work.
On January 6, 1999, the City Commission <luthorized the execution of an agreement with the fmn
of REG Architects, Inc., for architectural/engineering services for the redesign and/or renovation of
the BayshorelPar 3 and Normandy Shores Clubhouses and related facilities for a basic schematic
design plan and cost estimates to be completed in of April, 1999. It was intended that when
completed, this information, combined with the Arthur Hills report, would provide the City with a
clear cost projection for the restoration of the golf courses.
Upon the execution of the agreement, REG Architects, Inc. proceeded with the preliminary analysis
of each clubhouse to establish a base line of existing conditions, possible options for renovations and
or new construction and the' development of preliminary schematic options for each location.
Thoughout this phase REG Architects, Inc. worked with the Mayor's Ad Hoc Golf Committee and,
the City's Golf Advisory Board, as well as the Administration, to develop schematic plans and cost
estimates that would accomplish the project goals while remaining within the established budgets.
The Phase I schematic designs and cost estimates were submitted to the City in May of 1999.
/""""
The completed Phase I schematic designs and cost estimates for the clubhouses as proposed by REG
Architects, Inc. were reviewed by the Golf Advisory Board on July I, 1999, the Mayor's Ad Hoc
Committee on July 15, 1999, and the Finance Citywide Projects Committee on July 21,1999. The
clubhouse schematic designs and cost estimates met with the approval of the various committees
with the exception of the allocation recommended for the Normandy Shores Golf Course Clubhouse
which was reduced from $1,465,500 to $750,000. It should be noted that $750,000 was later
included in the 1999 General Obligation Bond and approved by the voters in November, restoring
the budgetfor the Normandy Shores Clubhouse to $1.5 million.
On October 20, 1999, the City Commission adopted a resolution approving the overall plan for the
renovation of the City's golf courses and clubhouses at Bayshore and Normandy Shores and further
authorized the Administration to develop the plan to provide the necessary financing to implement
the project.
On February 9, 2000, the City Commission approved the financing strategy for the renovation of
the Bayshore and Normandy Shores Golf Courses and Clubhouses and referred the plan for the
renovation of the Bayshore and Normandy Shores Clubhouses to the Finance and Citywide Projects
Committee for a review of estimated project costs. The Finance and Citywide Projects Committee
meeting was held on February 24, 2000. At this meeting the Committee again reviewed the
schematic plans and cost estimates for each clubhouse as prepared by REG Architects, Inc. and
recommended that Administration proceed with the designs as proposed. This recommendation was
reported at the City Commission meeting of March 15, 1999 and accepted unanimously.
T:\AQENDA\1OOO\APR l1OOl.REOULAA\REOCWBH.MEM
Commission Memorandum
April 12, 2000
Page 3
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Additionally, at the March 15,2000 Commission meeting the Administration was authorized to
amend the Arthur HiIlsl Steve Forrest and Associates agreement in the amount of $530,713 to
implement Phase II Construction of the Bayshore and Normandy Shores Golf Courses.
The construction amount recommended for Bayshore Golf Course Clubhouse is $2,113,800 and
$1,353,160 for the Normandy Shores Clubhouse for a total estimated construction budget of
$3,467,560. In response to the request for a lower fee percentage REG Architects, Inc. has agreed
to a fee of 8.5% reduced from their original request of 8.9%. The additional fee for the Phase II
work is $294,675 and equates to an ov~rall reduction and savings to the City of $13,938.
Additionally, an amount not to exceed $6(365 will be allocated for reimbursable expenses and
surveys for the clubhouses projects, for a total amendment of $$356,040.
Approval of this Resolution will enable the City to proceed with the renovations of the City's golf
course clubhouses as recommended by the City Commission, the Mayor's Ad Hoc Golf Committee,
the Golf Advisory Board and the Administration and ensure a coordinated and timely completion
of the golf course and clubhouse at each facility.
".b~
LAutIIlliKs
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~\AGENDA\2OOO\APRI7OO\REOULAR.\ll.EQC1.UBH.MEM
,--
RESOLUTION NO.
>
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE CURRENT AGREEMENT WITH REG ARCHITECTS, INC., AS
APPROVED BY THE MAYOR AND CITY COMMISSION IN JANUARY 1999, TO PROVIDE
THE ARCHITECTURAL/ENGINEERING SERVICES FOR THE PHASE II REDESIGN
AND/OR RENOVATIONS OF THE BAYSHORE AND NORMANDY SHORES GOLF COURSE
CLUBHOUSES AND RELATED FACILITIES; FURTHER ESTABLISHING A NEGOTIATED
FEE OF 8.5% OF CONSTRUCTION COST; APPROPRIATING ARCHITECTURAL/
ENGINEERING FEES FOR THE BAYSHORE GOLF COURSE CLUBHOUSE, IN THE
AMOUNT OF $179,675 (BASED ON AN ESTIMATED CONSTRUCTION BUDGET OF
$2,113,800), AND THE NORMANDY SHORES CLUBHOUSE, IN THE AMOUNT OF $115,000
(BASED ON AN ESTIMATED CONSTRUCTION BUDGET OF $1,353,160); AND AN AMOUNT
NOT TO EXCEED $61,365 FOR REIMBURSABLE EXPENSES AND SURVEYS FOR THE
CLUBHOUSE PROJECTS, FOR A TOTAL AMENDMENT OF $356,040; WITH FUNDING
A V AILABLE FROM THE UNAPPROPRIATED GENERAL FUND BALANCE, TO BE
REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA, LOCAL LOAN PROGRAM
AND THE FUTURE GENERAL OBLIGATION (G.O.) BOND ISSUE.
WHEREAS, on May 7, 1998, the City issued Request for Qualifications No. 58-97/98 for
architectural/engineering services for the redesign and/or renovation of the Bayshore/Par 3 and Normandy
Shores Golf Course clubhouses and related facilities; and
,;-""
WHEREAS, on June 8, 1998, an Evaluation Committee reviewed the proposals submitted and
recommended the firm of REG Architects, Inc. (REG) as the top ranked proposer; and
WHEREAS, on October 7, 1998, the Mayor and City Commission accepted the Evaluation
Committee and City Manager's recommendation and authorized the Administration to negotiate an
agreement with REG; and
WHEREAS, on January 6,1999, the Mayor and City Commission approved the Agreement
with REG, for architectural/engineering services for the redesign and/or renovation of the Bayshore/Par
3 and Normandy Shores clubhouses and related facilities, with a basic schematic design plan and cost
estimates to be completed by April, 1999; and
WHEREAS, the completed Phase I schematic designs and cost estimates for the clubhouses
were reviewed by the Golf Advisory Board on July I, 1999; the Mayor's Ad Hoc Committee on July
15,1999; and the Finance Citywide Projects Committee on July 21,1999, and met with the approval
of the various committees; and
WHEREAS, on October 20, 1999, the Mayor and City Commission adopted Resolution No. 99-
23373, approving the overall plan for the renovation of the City's golf courses and clubhouses at
Bayshore and NOlmandy Shores, and further authorized the Administration to develop the plan to
provide the necessary financing to implement the project; and
WHEREAS, on February 9, 2000, the Mayor and City Commission approved the financing
strategy for the renovation of the Bayshore and Normandy Shores Golf Courses and clubhouses and
~ referred the plan to the Finance and Citywide Projects Committee for a review of estimated project costs;
and
~
WHEREAS, the construction amount recommended for Bayshore Golf Course clubhouse was
$2,113,800, and $1,353,160 for the Normandy Shores clubhouse, for a total estimated construction budget
of $3,467,560; and
WHEREAS, in response to the request for a lower fee percentage REG has agreed to a fee of
8.5%, reduced from its original fee request of 8.9%; and
WHEREAS, the additional fee for the Phase II work which includes but is not limited to the
comprehensive architectural design, development and permitting of construction bid documents,
construction administration and project closeout for both the Bayshore and Normandy Shores Golf Course
clubhouses and related facilities is $294,675, and equates to an overall reduction and savings to the City
of $13,938, and an amount not to exceed $61,365 will also be allocated for reimbursable expenses and
surveys for the clubhouse projects, for a total amendment of $356,040; and
WHEREAS, the Administration would recommend that the Mayor and the City Commission
approve an Amendment to the Agreement with REG, in the amount of $356,040 for the scope of services
referenced above.
~
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Members of the City Commission
hereby approve and authorize the Mayor and City Clerk to execute an amendment to the current Agreement
with REG Architects, Inc., as approved by the Mayor and City Commission in January 1999, to provide
the Architectural/ Engineering services for the Phase II Redesign and/or Renovations of the Bayshore and
Normandy Shores Golf Course Clubhouses and Related Facilities; further establishing a negotiated fee of
8.5% of the construction cost; appropriating architectural/engineering fees for the Bayshore Golf Course
Clubhouse, in the amount of$179,765 (based on an estimated construction cost budget of$2, 113,800), and
the Normandy Shore Golf Course Clubhouse, in the amount of $115,000 (based on an estimated
construction budget of$I,353,160); and an amount not to exceed $61,365 for reimbursable expenses and
surveys for the clubhouse projects, a total amendment of $356,040; with funding available from the
Unappropriated General Fund Balance, to be reimbursed from the City of Gulf Breeze, Florida, Local Loan
Program and the future General Obligation (G.O.) Bond Issue.
PASSED and ADOPTED this 12 day of April, 2000.
MAYOR
ATTEST:
CITY CLERK
F:\RCPAISALLIKEVINlCOMM,OO\REGCLUBH,RES
APPROVED AS TO
FORM 8. LANGUAGE
8. FOR EXECUTION
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AMENDMENT No.1
TO ACREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
REG ARCHITECTS, INCORPORATED FOR THE ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHOREIP AR 3 AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES
This AMENDMENT NO.1, dated as of ,2000, to that certain Agreement, dated
January 6,1999, by and between the CITY OF MIAMI BEACH, FLORIDA (City) and REG
ARCHITECTS, INCORPORATED for the Architectural and Engineering Services for the
Bayshore/far 3 and Normandy Shores Golf Course Clubhouses.
WHEREAS, the Agreement provides for the provision of architectural/engineering services for
Architectural and Engineering Services for the Bayshore/Par 3 and Normandy Shores Golf Course
Clubhouses; and
WHEREAS, the Administration recommends that the foregoing Amendment No.1 be executed for
the architectural/engineering services necessary to complete Phase II of the redesign and/or
renovations of the Bayshore! Par 3 and Normandy Shores Clubhouses as approved by the Mayor and
City Commission pre Resolution No. 99-23373 on October 20,1999.
1. ABOVE RECITALS
The above recitals are true and correct and incorporated as a part of this Amendment No.1.
2. MODIFICATION
The Agreement is amended to add the additional scope of services and fees as specified
in Exhibit A attached hereto and incorporated herein.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as modified by this
Amendment No.1.
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Page 1 of2
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IN WITNESS WHEREOF, The parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above,
CITY OF MIAMI BEACH
By
MAYOR
ATTEST:
APPROVED I-S TO
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
~~
~/JOt?
Dale
,..-
CONSULTANT
REG ARCIDTECTS, INCORPORATED
By
PRESIDENT
Print Name
ATTEST:
(Secretary)
Print Name
.-- F:\RCPA\$ALLIKEVIN\COMM,OOIREGCLUBH,AMD
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EXHIBIT A
FOR
AMENDMENT No.1
TO AGREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
REG ARCHITECTS; INCORPORATED FOR THE ARCJllTECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHOREIP AR 3 AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES
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INTERIOR DESIGN,
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ARCHITECTURE
*
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PLANNING ,
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MEMORANDUM
DATE: March 9, 2000
REVISED: Tuesday, March 21,2000
. TO: Mayra Diaz-Buttacavoli, City of Miami Beach Assistant City Manager
, Kevin Smith, City of Miami Beach Parks and Recreation Director '
WaIter Redrick, City of Miami Beach Public Works Construction Manager
. ,
, ,
FROM: Rick Gonzalez, AlA, Preside~t, REG Architects, Inc.
RE: Final Revised Scope of Services & Fees Proposal
Bayshore Golf Course Clubhouse,
CMB #: Resolution No.:
99-230121
REG #: 98042
I.
PROJECT,DESCRIPTION
~
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, Construction of a new clubhoilse at Bayshore Golf Course with additional limited exterior and site
improvements to golf cart barn, limited improvements to driveway' at parking lot, limited
improvements to maintenance facility and limited landscape and irrigation. The project will
include the. entire demolition of the eJ:cisting' c;lubhouse and be completed during the golf course
renovation. No new parking at this time
II.
PROJECT SERVICES
A. Basic Service
Task 1: Pre-Design Phase
REG will meet with members of City Golf Committee, Design Review Board, City Staff and
. . Arthur Hills Golf Course Architects; to present and review one last time the original pre-
design drawings prepared in May 1999 in ord
er to verify program needs.
Task 2: Final Conceptual Design Drawings
Presentation of final conceptual design drawings' incorporating comments from pre-design
" phase meeting, REG will prepare final conceptual design drawings for presentation to the City
Golf Committee, Design Review Board, City Staff, City Finance Committee, and Arthur Hills
Golf Course Architects.
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o Lincoln Road
. ,.one: {30S1672.1092 , .
330 Clematla Street
Phone: 15611659 - 2583
.
Suite 353 .
Miami Beach
.
Florida 33139
Fax: (30S) 672-1080
Florida 33401
Fax: (561) 659+5546
.
Suite 114 .
West Palm. Beach
.
License. AA0002447 '
March .9.2000 Revised March 21, 2000
Scope of Services Proposal
City of Miami Beach
Bayshore Golf Clubhouse 98042
Page 2 00
-- Task 3: Design Development
>
Incorporating comments received by all groups mentioned in TBsk I and 2 above, REG will
, prepare computer generated (Cadd 14) design development drawings incorporating comments
from consultants, anoutline of project specifications and anopinion of probable. cost.. '
Task 4: Final Design Review Board
. " .
REG will present work ,to City staff, City Golf Committee, Design ReView Board, Finance
and Arthur Hills Golf Course Architects in order to receive final design approval. REG will
incorporate all comments received in Task 3 and present one last time to design review board
prior to beginning construction documents. ' '
Task 5: CQnstruction Documents.
Upon notice to proceed from City, REG will prepare construction documents, specifications,
and fmal opinion of probable cost and coordinate all work with REG's project consultants and
City's golf course consultants. REG will provide the City with opportunities to review
drawings at 50%, 75% and 90% completion.
Task 6: Permitting and Bidding ,
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At 90% completion, REG will begin the work through permit process with the City of Miami
Beach Building and Fire Department and Dade County Department of Environmental
Resource Management. REG will incorporate all comments and prepare final documents for
bidding. ' REG will also assist in the preparation of the bid form and in the selection of the
contractor by assisting the City in preparing pre-qualification criteria for bidders and
evaluating responses.
Task 7: Construction Ad,ministration
REG with its consultants will monitor construction, hold construction meetings a minimum of
twice a month and respond to all construction administration phase duties as specified in the
contract documents and City of Miami Beach agreement for professional Architectural and
Engineering Services. At 11 months after final acceptance REG, City Staff and Contractor
will meet on site and make a fmal punch list on all warrantee items.
B. Additional Services:
1. Limited Cart Barn Building Surveys
2. Limited Site Survey including utilities, topographic~ related site items, etc.
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3. Reimbursable expenses, including present,ation materials for Design Review Board.
REGlagf
G:\projects\city\98042-bayshorelrev-scope,doc
March 9, 2000 Revised March 21, 2000
Scope ofSei'vicesProposal
City of Miami Beach
Bayshore Golf Clubhouse 98042
Page 3 on
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,III. FEES
A. Basic Services
Task ,Phase, , ' ,
1. . Pre-Design Phase Verifications
, 2. Conceptual Design '
3. . Design Deveiopment
, 4. Design Review Board '
5. Construction Documents
6. BiddingfPemritting
7. Construction Administration
Total Basic A&E Services '
B. Additional Services
,cart Barn Building Survey
Limited Site Survey
*Reimbursable Expenses
% of Total
7%
10%
15%
5%
35%
3%
25%
.100%
Fee:
$12,577.00
. $17,968.00
. $26,951.00
$8,984.00
$62,886.00
$5,390.00
, $44,919.00
$179,675.00
$4,000,00
$8,500.00
$17,025.00,
Grand Total
* NOTE:
$209,200.00
* REG has included a total of four (4) meetings before Design Review Board during the design
process. Any additional Design ReView Board Meetings will be on a time and material basis. See
rate sheet attached. (Exhibit "A") Presentation renderings and color boards are part of
reimbursables.
,IV. SCHEDULE: See attached Exhibit "B"
V. PROJECT BUDGET: . See attached Exhibit "C"
Thank youforthis work opportunity!
Sincerely,
REG Architects, Inc.
. ~LA' p",""""
REG/agf
fr.\projeelSlcity\98042-baysborelrcv-seope,doc
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. DATE:
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INTERIOR DESIGN'
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. EXHIBIT "C"
March 9, 2000/~t!~ ~'21yft7
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TO: ' . Kevin Smith, Director" CMB Parks and Recreation
FROM' trfJ.. .', rook --'~ AlA, P=i"" J;.G Arehire"" Tno.
RE: IV Proposed Budget for New {;onstruction of, ' .'
Bayshore Golf Clubhouse , '
Resolution No.: 99-230121
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.' REG JOB NO.:
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PLANNING
98042
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Item
1.
2.
, 3.
4.
5.
Description
Demolition (No Environmental Work)
Open LoggiaslDecks (1700 sf@ $65.00 sf)
New Building (8000 sf AC @ $120.00 sf)
Cart Barn Exterior (Min) Enhancements
Limited Landscape & Irrigation Enhancements
Subtotal ,
Cost
$ 69,000.00
, $195,000.00
$960,000.00
$150,000.00
. $250,000.00
$},624,000.00
$324,800,00
, $165,000.00
$2,113,800.00
$179,675.00
$ 29,525.00
~ Lincoln Roall
; (3051672-1092
1.." South Dixie Hwy
Phone: {S61l 659 - 2383
10%. Contingency + 10% Mobiliiation .
, Furnishing, Fixtures, and Equipment Budget
Subtotal
A&E FEES @ 8.5%
Survey, Reimbursilbles & Presentations
GRAND TOTAL
. .
.
Suite 353
Suite 201
.
.
MIami Beach
Weot Palm Beach
.
Ide... .AA.0002447
$2,323,000.00
.
O:\projeccs\cRy\9lOC~ydIore\Exbibit..c.doe
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FIorllla 33139
Fax: (3051 672-J08O
FIorllla 33401
Fax; {561IOS9-S546
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A R C H I T E C T S
C 0 R P 0 R A T E D
* INTERIOR DESIGN * PLANNING
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MEMORANDUM
ARCHITECTURE
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,
DATE:
Thursday, March 09, 2000
REVISED: ,Tuesday, March 21, 2000'
TO: . Mayra Diaz-Buttacavoli, City of Miami Beach Assistant City Manager'
. . Kevin Smith, City of Miami Beach Parks and Recreation Director
, Walter R~ck, City of~ami Beach Public Works Construction Manager
FROM:~RiCk Gonzalez, AlA, President, REG Architects, Inc. .
RE: Final Revised Scope of Services & Fees Proposal
, Normandy Shores Golf Clubhouse
,
CMB#:'
Resolution No.:
99-230121
REG#:
98041
I. PROJECT DESCRIPTION
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Nonnandy Shores Golf Clubhouse renovations to include selective demolition of interior
and exterior, the restoration of original facades, the addition of new loggias and decks, ADA,
accessibility throughout facility; very limited irrigation and landscape improvements. No
new parking lot, cart barn and maintenance facility improvements will be included at this
time_
II. PROJECT SERVICES
A- Basic Services
Task 1: Pre-Design Phase:
Pre-design phase: REG will meet with members of City Golf COmplittee, Design Review
Board, City Staff and Arthur Hills Golf Course Architects, to present and review original pre-
design drawings prepared in May 1999 along with record drawings in order to verify program
needs.
.
Florida 33139
. Fax: (305) 672-1080
Florida 33401
Fax: (5611659-5546
.
Suite 114 .
Miami Beach
. West Palm Beach
.
,-. 420 Lincoln Road
Phone: (305) 672-1092
330 Clematla Street
Phone: (561)659 . 2583
.
Suite 353 .
Llcenae t AAOO02447
u...&U.........." .vvV/ AI;:;V~U ~VJ.4l1...U L1, 4VVV
Scope of Services Proposal
City of Miami Beach
. Nonnandy Shores Golf Clubhouse'
Page 7 of4
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Task 2: Historical Analysis: .'
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REG will identify. and investigate possible additional funding sources and tax credits for
historic preservation projects,from state, county and local goven)ment grants and inform City
, Staff ofthe potential opportunities. '
., . :.. ,- -,
Task 3: Final ConceptiialDesign Drawings:
, .,',', , .
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Presentation offmal conceptual, design' drawings ',incorporati~gcolIlIl1ents from predesign
phase meeting, REG will prepare final conceptual design drawings for presentation to the
City Golf Committee, Design ReView Board, City Staff, City Finance Committee, and Arthur
Hills ,Golf Course Architects, '
.,Task 4: Design Development:
. Incorporating comments received by all groups mentioned in Task 1 and 3 above, REG will
prepare' computer generated (Cadd 14) design. development drawings incorporating
comments from consultants, an outline of project specifications and an opinion of probable
cost.
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Task 5: Final Design Review Board:
REG will present work to City Staff, City Golf Committee, Design Review Board, Firiance
and Arthur Hills in order to receive .final design, approval. REG will incorporate all.
comments received in Task 4 and present one last time to Design Review Board prior to
beginning constructioll; documents,
Task 6: Construction Documents:
Upon notice to proceed' from City, REG will prepare construction documents, specifications,
,and final opinion of probable cost and coordinate all work with REG's project consultants,
and City's golf course consultants, REG will provide the City with opportunities to reView
. drawings at 50%, 80% and 90% completion,
Task 7: Permitting and Bidding:
At 90% completion, REG will begin the walk through permit process with the City of Miami
Beach Building Department and Dade' County Department of Environmental Resource
, Management. REG willincorporate all comments and prepare final documents for bidding,
REG will also assist in the preparation of the bid form and in the selection of the contractor
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A:\rev-scope.doc
~u,........u.., ~VVVI J."CV1~(;U. .l.V~Q.l\.oU "J., LVVV
Scope of S~ices Proposal
City of Miami Beach' .
Noni1andy Shpres Golf Clubhouse
Page30f 4 ,"
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by assisting the City in prepating pre~qualification criteria for bidders and evaluating
responses.
Task 8: Construction Administration
. REG With its'consultants will monitor coi1struction,holdc;onstructionn:ie~tings a minimUm
, of tWice a month and respond to all construction admini~tration phase duties as specified in
the contract documents and Cityof Miami Beach agreement for professional Architectural
, and Erigineering Services. At 11 .months after final acceptance REG,' City' Staff and, "
, . Contractor will meet on site and make a final punch list on all warrantee items. '
B. .. AdditionalServices:
L Prepare as built record drawings after review of existing city record drawings and
verification of site condition and receipt of site survey provided by City of Miami
'Beach (City); REG Architects, Inc,(REG) will prepare CADD drawings for records.
2. Limited Site Survey including utilities, topographic and related site items.
3. Reimbursable expenses, including presentation materials for Design Review Board.
(Renderings, color boards, color copies, reports, etc.)
,--.
III. FEES
A.
Basic Services
Task Phase
'L Pre-Design Phase Verifications
2. Historical,Analysis
3. Conceptual Design
4. Design Development
5. Design Review Board
6. Construction Documents
7. BiddinglPennitting
8., Construction Administration
Total BasicA&EServices
%
4%
3%
10%
15%
5%
35%
3%
25%
100%
Fee
$4,600.00
$3,450.00
$11,500.00
$17,250.00
$5,750.00
$40,250.00
$3,450.00
$28,750;00
$1~5,000.OO
,.--.
REG/agf
A:Irov-scope,do<:
~".lCu.....u 7, ~VVV, ~C;VlljC;U lVlaJ.'.;1.L~.1, .l.UUV
Scope of Services Proposal
City of Mianii Beach .
"Normimdy Shores GolfChibhouse
Page 4 of4
,-.,
.
B.
Additional Services
, As-Built Building Survey
Limited Site Survey
'"Reimbursable Expenses
$8,800.00
" $8,800.00
$14,240.00
Grand Total
. $146,840-.00
'"NOTE:
. '.' .' .
,," REG ha& included a total.Of four (4) meetings beforeD'esign Review Board during the design
'process. Any additional Design Review Board Meetings will be on a time and material basis.
See rate sheet attached. (Exhibit "A") , . ,
IY. "SCHEDULE: See attached Exhibit"B"
V. PROJECT BUDGET: . See attached Exhibit "C" .
,--
Thank you for this work opportunity!
, Sincerely, .
REG hWirJo'"' .. ..
m~AJ^ ""-
,-.
REG/agf
A:\rev.scopc.doc
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It
ARCBlTECTtJRE
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DATE:
TO:
FROM:
RE:
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I
A :a CHI T
COR P OR A T
* INTERIOR DJIlSIG1I "
11
.
EXHIBIT "e"
E C
B D
..."'.......
T S
PI.AN1II1IG
March 9,2000
REVISED: Tuesday, March 21,2000
Kevin Smith. Director, CMB Parks and Recreation
Ric:k Gonzalez, A.I.A., President, REG Architects, Inc:.
Proposed Budlet for ReJlIwation of
Normaudy Sbore. GoJfClubhouse
Resolution No.: 99-230121
REG JOB NO.:
98041
Item
l.
2.
3.
4.
----
Description
Deto.oJition (No Environmental Work)
Open LoggiaslDec:)ts (1700 sf@ $55.00)
RenovatiOJl.ofBuilding ((6500 sf@$loo.00)
Limited Landscape & J:rrigation
Subtotal
10% Contlngency + 10% Mobllization
Furnishing, Fixtures, and Equiplttent Budget
Subtotal
A&E FEES @ 8.5%
Survey, Reimbursablcs & Presentations
COIlt
$ 50,800.00
$ 93,500.00
$650,000.00
$200,000.00
$994,300.00
$198,860.00
$160,000.00
$1,353,160.00
$115,000.00
$ 31,840.00
REG/agf
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~ t3QS)"'.J.OQ2
~ lIaa.tIl J)bde I!l~
~(Sel119"2H3
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GRAND TOTAL
.
Bul~ 3&3 . _I Bellda
lIuIte 201 . w..t hloIO .......
.
u.-.. UAllnll.l11'
$1,500,000.00
.
CJ:\..-4....~.1o~
11ad4. a81119
h:c t30S) 672-1010
II'Iorlft a:M01
Pee (661. 85NS46
Regular Agenda
April 12, 2000
City of Miami Beach
__ R7B Commission Memorandum No. 292-00
A Resolution Authorizing the Mayor and City Clerk to Execute Modified Sovereignty Submerged Land
Lease No. 130765469 Among the City of Miami Beach, the Miami Beach Redevelopment Agency and
the Trustees of the Internal Improvement Trust Fund of the State of Florida for the Miami Beach
Marina. Joint City Commission and Redevelopment Agency
Administration Recommendation: Adopt the Resolution.
(City Manager's Office)
ACTION: Deferred. Judy Hoanshelt to place on the May 10,2000 Commission agenda.
R7C Commission Memorandum No. 293-00
A Resolution Authorizing the Mayor and City Clerk to Execute an Amendment to the Current
Agreement with REG Architects, Inc., as Approved by the Mayor and City Commission in January
1999, to Provide the Architectural/Engineering Services for the Phase II Redesign and/or Renovations
of the Bayshore and Normandy Shores Golf Course Clubhouses and Related Facilities; Further
Establishing a Negotiated Fee of8.5% of Construction Cost; Appropriating Architectural/Engineering
Fees for the Bayshore Golf Course Clubhouse, in the Amount of $179,675 (Based on an Estimated
Construction Budget of$2,113,800), and the Normandy Shores Clubhouse, in the Amount of$115,000
(Based on an Estimated Construction Budget of$I,353,160); and an Amount Not to Exceed $61,365
for Reimbursable Expenses and Surveys for the Clubhouse Projects, for a Total Amendment of
$356,040; with Funding Available from the Unappropriated General Fund Balance, to Be Reimbursed
from the City of Gulf Breeze, Florida, Local Loan Program and the Future General Obligation (G.O.)
Bond Issue.
Administration Recommendation: Adopt the Resolution.
(City Manager's Office)
ACTION: Resolution No. 2000-23867 adopted. Motion made by Commissioner Smith; seconded by
Commissioner Bower; Voice Vote: 4-0; Absent: Vice-Mayor Dermer and Commissioners Cruz and
Liebman.
Commissioner Smith stated that the residents must be in the loop at all times.
Commissioner Garcia stated that the Committee process is a problem because appointments are not
being made to the Golf Advisory Board.
Mayra Diaz Buttacavoli to handle.
"...-
Page # 33