Attachment 137
03/01/2000 15:10
3055737795
CMB FINANCE DEPT
PAGE 01
CITY OF MIAMI BEACH
1700 Convention Center Drive, Miami Beach. FL 33139
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OFFICE OF THe CITY MANAGER
Telephone 673-7010
Facsimile 673.nS2
MEMORANDUM
DATE:
TO: Commissioner Simon Cruz, Committee Chairman
Commissioner Jose Smith
Commissioner Nancy Liebman
Patricia Walker, Finance Director
and $taffCoordinator ~
FROM: Lawrence A. Levy, City Man~'
St;BJECT: MEETING OF THE FINANCE AND CITYWIDE PROJECT COMMITTEE
This shall serve as wrillen notice that a meeting of the Finance and Citywide Projects Committee
has been scheduled for June 6, 2000, at 3:30 p.m. in the City Manager's Large Conference Room.
The agenda is as f~lIows:
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NEW BtJSINESS
I. Discussion of the remaining projects of the Capital Improvements Program and the RFQ for
a Program/Construction Manager for these projects.
2. Discussion of Funding for the Shane Watersports Center
Ronnie Singer. Executive Assistant City Manager
3. North Beach Special Assessments
Commissioner Jose Smith
4, Discussion ofan AnalysiS Prepared by REG Architects. Inc. for the South Shore (6'h,Street) i
Community Center. . "
5. Discussion of the Health Facilities Authority Hospital Revenue Bond Series 2000A & B.
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15:10 3056737795 CMB FINANCE DEPT
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Finance & Citywide Projects Committee Agenda
PAGE 02
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03/01/2000
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cc: Mayor and Members of the City Commission
Mayra Diaz-Buttacavoli, Assistant City Manager
Christina M. Cuervo, Assistant City Manager
Matthew D. Schwartz, Assistant City Manager
R.onnie Singer. Executive Assistant to the City Manager
Mary Greenwood, Executive Assistant to the City Manager/Labor Relations
Murray Dubbin, City Attorney
Richard 8arreto, Police Chief
Floyd Jordan, Fire Chief
Jorge Gomez, Planning Director
Q Kevin Smith, R.ecreation. Culture and Parks Director
Jacqueline Gonzalez, Parking Director
Raul Aguila, First Assistant City Attorney
Phil Azan, Building Director
Diane Camber, Bass Museum Executive Director
Al Childress, Code Compliance Director
Robert Parcher, City Clerk
Jose Cruz. Budget Officer
Max Sklar, Office of the Mayor & Commission
Gus Lopez, Procurement Division. Director
Debbie Turner, First Assistant City Attorney
Judy Hoanshelt. Special Projects Coordinator
Larry Herrup, Chairman Budget Advisory Committee
Donald Shockey. North Beach Development
Ira Giller, Middle Beach Association Inc.
Amelia Johnson, Transportation Coordinator
Lynn Bernstein, Middle Beach Director (DOHP)
Miami Beach Art Deco
Miami Beach Neighbors
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
httD.\\ci.mjami~beach. fI.us
COMMISSION MEMOR~NDUM NO. <.{-C6".s--O"C:;)
FROM:
Mayor Neisen O. Kasdin and DATE: June 7,2000
Members of the City Commission
Lawrence AgzLeVY ~~ .
City Manage
Report of tli Finance & Citywide Projects Committee Meeting
Held On June 6, 2000.
TO:
SUBJECT:
A meeting of the Finance and Citywide Projects Committee was held June 6, 2000, in the City
Manager's Large Conference Room and began at 4:15p.m. Commissioners Simon Cruz, Nancy
Liebman, and Jose Smith were present. City staff in attendance were: Lawrence A. Levy, City
Manager; Christina Cuervo, Assistant City Manager; Janet Gavarrete; Matthew Schwartz,
Assistant City Manager; Ronnie Singer Executive Assistant to the City Manager, Patricia D.
Walker, Finance Director; Georgina Echert, Assistant Finance Director; Gus Lopez, Purchasing
Director; Ricardo Mendez, Public Works; Carla Dixon, Public Works; and Raul Aguila, City
Attorney's Office.
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Others in attendance were: Arturo Fanjul, REG Architects, Inc., Vivian Escribano, Dain
Rauscher; Luis Reiter, Squire, Sanders; Armando 1. Perez, Mary Silberman, CDM; Amy Perry,
M. Brooks Turkel, Michael Milberg, Mt. Sinai; Darrel Flanel, Merrill Lynch; Susan and Ronald
W. Shane, Shane Watersports Center; and Begonia Caleunda.
NEW BUSINESS
1. Discussion of the remaining projects of the Capital Improvements program and the RFQ for a
Program IConstruction Manager for all projects other than Water, Sewer, Stormwater and
Neighborhood General Obligation Bond Projects.
ACTION: The Committee directed the Administration develop a policy to determine the projects
to be assigned to a Program Manager based on cost. They further directed that all projects in the
City's Capital Improvement Program that meet this criteria be assigned to a Program Manager.
The Administration will place an RFQ for a second Program/Construction Manager on the
Commission Agenda for June 21. A schedule reflecting the in-house staffing requirements was
requested for the July 6" meeting of the Committee.
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Matthew Schwartz, Assistant City Manager led the discussion on this item. The Committee was advised
that an RFQ was prepared but was being modified to reflect the requested threshold criteria for project
to be assigned to a Program Manager. Additionally, an update of the neighborhood project meetings was
provided.
Agenda Item
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C7-l-av
Date
2. Discussion of the Funding for the Shane Watersports Center.
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ACTION: The Committee agreed to recommend to the full Commission, an appropriation of
$300,000 from the General Fund Undesignated Fund Balance.
Trish Walker, Finance Director presented this item. She explained that General Obligation Bond Funds
had been proposed for the improvements to this facility, however, based on a discussion with Bond
Counsel another source of funding would need to be used. She proposed that the City Commission
appropriate the funds from the General Fund Undesignated Fund Balance.
3. North Beach Special Assessments
ACTION: Defer the item.
Trish Walker, Finance Director presented this item. She explained that the issues of concern were the
properties that were being assessed and the placement of the assessment on the annual County tax bill.
Raul Aguila, First Assistant City Attorney, advised that the assessments had been done properly and
had been applied to each property that received a special benefit from the project. Ms. Walker indicated
that the Finance Department was pursuing a discussion with the County Tax Collector to determine if
any of the billing could be included on the annual County tax bill.
4. Discussion of a~ Analysis Prepared by REG Architects, Inc. for the South Shore (6'0 Street)
Community Center.
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ACTION: The Committee recommended that the existing facility be demolished and a new facility
be constructed within the budget provided by the General Obligation Bond.
Janet Gavarrete presented this item. She indicated that REG; the architects for the 6'" Street Community
Center have completed a thorough review ofthe renovations required for this facility. Because of the
magnitude of refurbishment required, they have recommended that the City demolish this facility and
construct a new facility within the proposed budgeted funds.
5. Discussion of the Health Facilities Authority Hospital Revenue Bond Series 2000 A & B.
ACTION: The Committee approved the proposed bond issue and recommended that it be
forwarded to the full Commission.
Trish Walker, Finance Director presented this item. She explained that the financing was to provide
the funds required for Mt. Sinai to acquire the Miami Heart Institute, This financing is similar to the
three prior issues of the Authority and likewise, the City had no obligation or liability to pay for
these bonds.
The meeting adjourned at 5:30 p.m.
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