002-2000 DM
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.mlam_.fl.us
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OFFICE OF THE CITY MANAGER
TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
DEPARTMENT MEMORANDUM NO.
2-2000
DATE: January 6, 2000
TO: Murray Dubbin, City Attorney
Mayra Buttacavoli, Assistant City Manager
Janet Gavarrete, Assistant City Manager
Christina M. Cuervo, Assistant City Manager
Matthew D. Schwartz, Assistant City Manager
Mary Greenwood, Executive Assistant to the City Manager
Ronnie Singer, Executive Assistant to the City Manager
DepartmentlDivision Directors
FROM:
Lawrence A. Levy ~
City Manager
SUBJECT: Modular Furniture Purchases
Effective immediately, all requests for modular furniture purchases made by an City Departments,
must be directed through the Office of Property Management.
This procedure win assure for a better consistency in the selection, design, color, style, budget, and
for the ability to re-use the furniture in other areas if necessary. This will also assure that all building
codes, ADA requirements, and the associated costs such as electrical, task lighting, and computer
requirements win be included in the funding requests and budgets for the requested projects.
Your cooperation in this procedure win be greatly appreciated.
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THE CITY OF MIAMI BEACH
PROPERTY MANAGEMENT DIVISION
1245 MICHIGAN AVENUE
MIAMI BEACH, FLORIDA 33139
(305) 673-7630 fax (305) 673-7963
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To:
Matthew Schwartz
Assistant City MGg~
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Brad' Afu"dd, RP A, FMA, CGC
Director, Property Management Division
January 6, 2000
From:
Subject:
Modular Furniture Purchases Citywide
To assure for a better consistency in the selection, design, color, style, budget, and the ability for
re-use in other areas, Property Management would request that all modular furniture request or
orders from all City Department, be submitted through the Property Management Office.
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In the recent past, many Departments have contacted the Modular Furniture companies directly and
have had them design and budget for office renovation work. In some cases the budget provided by
the modular furniture companies have been submitted by the Departments before Commission for
funding approval without the knowledge of Property Management and without the collateral cost of
the necessary electrical, computers, lighting and other associated work that is required to make the
modular stations work included. In one case alone, the Police Department independently ordered
$160,000.00 worth of work stations for the 911 area, This project, at this cost, was approved by the
City Commission. What was not included or approved, was the direct impact of the modular furniture
on the uninterrupted power supply (UPS) that supplies the 911 and IT functions that was overloaded
with this installation, and will require at least a $100,000,00 fix to correct. Also, the $22,268.15 cost
of electrical materials and labor necessary to make the modular work stations operable, was not
included or budgeted.
I believe that with all modular furniture requests being directed through Property Management, that
the requests for funding submitted to the City Administration and the City Commission will much
better reflect the actual cost of the requested projects.
If you have any questions, please do not hesitate to call me at x7630.
BAJ
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