000371-0001 - Lobbyist RegistrationRECORDS RETENTION SCHEDULE
(This Page For Department of State Use Only)
11. Archival Review/Comments
12. Title, Description, and Retention
Schedule Number 000371-0001
Record Series Title: Lobbyist Registration Records
This record series documents the `registration of lobbyists pursuant to City of Miami Beach Ordinance
2004-3435. This records series includes: Lobbyist Registration forms; Disclosures of Interest;
Disclosures of Compensation; Expenditure and Compensation Statements; and Notices of
Withdrawal.
Retention:
a) Record Copy. 5 fiscal years after final expenditure. and compensation statement filed
provided applicable audits have been .released.
b) Duplicates. Retain ,until obsolete, superseded or administrative value is-lost.
3. Schedule Rev w 14. Schedule Approval
~ ~ ~'~~ o
Analyst Review,.
Archivist Review ~(,~.-~- ~' 7 ~ ~ 6 '~ ~~® ®~
~~
Dir for Date
Supervisor Review .~(.~ ~~ r' ~,'7 Division of Library and Information Services
Florida De artment of State
~~~~~~~~
STATE OF FLORIDA
DEPARTMENT OF STATE
SCHEDULE NO. ~ 7 L
Division ofLibrgryand RECORDS RETENTION SCHEDULE
Information Services ®New Schedule
Form L55ElOSReft.l-Ol ^ Revise Existing Schedule
General Information
I. Agency 2. Division/Department 3. Bureau/Office
CITY OF MIAMI BEACH CITY CLERK
4. Custodian (Name and Area Code/Telephone Number} 5. Contact/RMLO (Name and Telephone Number)
ROBERT S. PARCHSR ROBSRT $. PARCHSR
(305} 673-7411 (305) 673-7421
SUBMIT TO: AGENCY MAILING ADDRESS:
Florida Department of State Agency: CITY OF MIAMIBEACH
Bureau of Archives and Records Management Address: 1700 CONVENTION CENTER DRIVE
Mail Station 9A
Tallahassee, Blorida 32399-0250 City, State, Zip: MIAMI BEACH, IaL 33739-
Record Series Information
G. Record Series Title
LOBBYIST R$GZSTRATION RECORDS
7. General Description, Purpose and Use of Record Series (include/attach inclusive dates, any audit requirements, forms, or
ot/rer related documenlation)
This record series includes registration forms required for lobbyists engaging in any
lobbying activities with the City of Miami Beach, including, but not limited to:
Lobbyist Contact Information; Lobbyist Disclosure of Interest; Principal's Disclosure of
Lobbyist's Compensation; Expenditure and Compensation Statements; Letters of withdrawal
as Lobbyist.
®Record Copy a nd/or ^ Duplicate. If duplicate, please indicate location of the record copy in the description.
8. Is this record series considered to be a vital record? ^ Yes ®No
What is the primary purpose of this record series? ^ Administrative ®Legal ^ Fiscal
What media format does this record series consist of? Check all that apply. ®Paper ^ Microfrlm 4 ~
.
j
,.,
® Electronic (Alagnetic Disk, Opticallmage, CD, DYD, etc.) Optical Image ~ ~~~'-~
~::7 :
^ Other (Audio, Video, Photographic, etc.)~`~- "T-~ ~'T ` °"
_ ~~=1,
3
Recommended Retention and Disposition c~ `;~~~~'~~~
9. What is the recommended retention period? ~" o~ _T; __.;q
-x,. , C`:
Record Copy: 5 fiscal years after filing final statement. ~ r~~""".
t'7;
Duplicate Copies: Retain until obsolete... .z ~..i`^
Applicable Statutes, Rules, Ordinances City of Miami Beach Ordinance 2004 -3435
Will this record series be microfilmed? ^ Yes ®No
Will this record series be scanned into an optical imaging system? ®Yes ^ No
Authorization
10. bmitted by:
r~,.QQ-~.~--,- J las ~o ~
~V-~'~Or12C~CI S1G~YlG~-~J~~, T~~ ~e ~GL~
STATE OF FLORIDA
DEPARTMENT OF STATE SCHEDULE NO. 371
Division of Library and RECORDS RETENTION SCHEDULE
Information Services ^ New Schedule
Form LSSE105Reff.1-Ol
® Revise Existing Schedule
General Information
1. Agency 2. Division/Department 3. Bureau/Office
City of Miami Beach City Clerk
4. Custodian (Name and Area Code/Telephone Number) 5. Contact/RMLO {Name and Telephone Number)
Robert E. Parcher Robert Parcher
(305) 673-7411 (305) 673-7411
SUBMIT TO: AGENCY MAILING ADDRESS:
Florida Department of State Agency: City of Miami Beach
Bureau of Archives and Records Management Address: 1700 Covention Center Drive
Mail Station 9A
Tallahassee, Florida 32399-0250 City, State, Zip: Miami Beach, FL 33139-
Record Series Information
6. Record Series Title
Lobbyist Registration Records
7. General Description, Purpose and Use of Record Series (include/attach inclusive dates, any audit requirements, forms, or
other related documentation)
.............................................................................
. .
.
. .
. .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
......
This record series documents the registration of lobbyists pursuant to City of Miami
Beach Ordinance 2004-3435. This records series includes: Lobbyist Registration forms;
Disclosures of Interest; Disclosures of Compensation; Expenditure and Compensation
Statements; and Notices of Withdrawal.
............................................................................................................................................
® Record Copy and/or ^ Duplicate. If duplicate, please indicate location of the record copy in the description.
8. Is this record series considered to be a vital record? ^ Yes ®No
What is the primary purpose of this record series? ^ Administrative ®Legal ^ Fiscal
What media format does this record series consist of? Check all that apply. ®Paper ^ Microfilm
® Electronic (Magnetic Disk, Opticallmage, CD, DVD, etc.) Optical Image
^ Other (Audio, Video, Photographic, etc.)
Recommended Retention and Disposition
9. What is the recommended retention period?
Record Copy: 5 fy after expiration, withdrawal, or final...
Duplicate Copies: OSA
Applicable Statutes, Rules, Ordinances
Will this record series be microfilmed? ^ Yes ®No
Will this record series be scanned into an optical imaging system? ®Yes ^ No
Authorization
10. Sub r ted by:
Authorized Signature, Title Date ,