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test 200 resolutionRESOLUTION TO BE SUBMITTED COMMISSION ITEM SUMMARY ~onaensea i iue: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Appropriating Funds In The Amount Of $109,920, From Art In Public Places Fund 147; Said Appropriation To Fund Additional Scope Of Work, Not Originally Included, Expenses Incurred By The Rising Costs Of Materials, Labor, Shipping, Insurance, And Said Appropriation To Further Fund Additional Project Contingency And Additional Soft Costs Associated With; And Said Appropriation To Further Fund The Public Art Commission In Collins Park, Entitled "Maze" (Working Title}, By The Artist Brian Tolle, Pursuant To Resolution 2006-26317, For A Total Ke Intended Outcome 5u ortea: Increase community rating of cultural activities. Supporting Data (Surveys, Environmental Scan, etc.): The 2007 Community Satisfaction Survey indicated that 66% of residents and 60% of businesses feel the city has the right amount of cultural activities. approve the Item Summary/Recommendation: On September 6, 2006, the City Commission adopted Resolution 2006-26317 approving the selection of a public art commission for Collins Park, entitled "Maze" (working title), as recommended by the Art in Public Places Committee and the Neighborhoods/Community Affairs Committee, further authorizing the Mayor and the City Clerk to execute a contract with the artist; Brian Tolle, in an amount not to exceed $250,000, for design, creation and installation of the aforestated work of art. Subsequently the City and the Artist obtained approval from HPB and have been working toward finalizing the terms of agreement. Since the Artist's selection by the Commission the Artist has obtained quotes from vendors and other contractors and submitted a revised budget on October 6, 2007, for an additional $109,920 for a total project budget of $359,920, including a 10% contingency fee in case of unforeseen overruns. The Administration has reviewed these costs and believes the increase costs are legitimate. Adviso Board Recommendation: The Art in Public Places Committee unanimously recommended in favor of the increased funding at their December 20 2007 meeting " II f ation• Financia norm Source of Amount Account Funds: 1 $109,920 AiPP Fund 147 2 OBPI 3 Total $109,920 Financial Impact Summary: This a ro riation reduces the availabili of ublic art fundin b $109,920. City Clerk's Office Lei MaX Sklar, Tourism and „~ J~ n-ins: Department Director ssis ant Cit Manager City Manager i m MIAMIBEACH AGENDA ITEM C~'/ DATE ~ ~~~~~ City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vrvvw.miamibeachFl.gov COMMISSION MEMORANDUM -ro: Mayor Matti H. Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 16, 2008 suB,IECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS IN THE AMOUNT OF $109,920, FROM ART IN PUBLIC PLACES FUND 147; SAID APPROPRIATION TO FUND ADDITIONAL SCOPE OF WORK, NOT ORIGINALLY INCLUDED, EXPENSES INCURRED BY THE RISING COSTS OF MATERIALS, LABOR, SHIPPING, INSURANCE, AND SAID APPROPRIATION TO FURTHER FUND ADDITITIONAL PROJECT CONTINGENCY AND ADDITIONAL SOFT COSTS ASSOCIATED WITH; AND SAID APPROPRIATION TO FURTHER FUND THE PUBLIC ART COMMISSION IN COLLINS PARK, ENTITLED "MAZE" (WORKING TITLE), BY THE ARTIST BRIAN TOLLE, PURSUANT TO RESOLUTION 2006-26317, FOR A TOTAL PROJECT BUDGET OF $359,920. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding to be appropriated from the Art in Public Places Fund 147. ANALYSIS In March 2005, with direction from the City Administration, the Art in Public Places (AiPP) Committee embarked on commissioning an internationally recognized artist that would create an original work of art in conjunction with the re-design and renovation of Collins Park. The objective was for the commissioned work to be interactive and within the project budget of $250,000. On April 4, 2005, the AiPP Committee met and discussed possible artists that could be considered for Collins Park. At the April 19, 2005 AiPP meeting, members made presentations on the following artists: Teresita Fernandez, Dan Graham, John Henry, Luis Jimenez, Mary Miss, Roxy Paine, Ralph Provisero, Tobias Rehberger, Pedro Reyes, Brian Tolle, and Andrea Zittel. The presentations included the resumes, images of public art projects, solo exhibitions, group exhibitions and public collections. The AiPP met again on May 17, 2005 and short listed the following seven artists: Lucien den Arend, Teresita Fernandez, Roxy Paine, Tobias Rehberger, Pedro Reyes, Ralph Provisero, and Brian Tolle. It was decided that these artists would be invited to submit a conceptual proposal, and that their proposals would have to be responsive to the following criteria: • The art project had a budget of $250,000; • Had to be visible from a car driving by the Park; Needed to be sited within the area that MCHarry had selected; • The project would provide the opportunity for the community to interact with the artwork. Page 2 of 4 Brian Tolle "Maze" On September 14, 2005, AiPP met and reviewed the proposals received from Lucien den Arend, Tobias Rehberger, Pedro Reyes, Ralph Provisero and Brian Tolle. Two of the artists invited to participate did nat submit proposals: Teresita Fernandez (working on another project) and Roxy Paine. After reviewing the proposals, the Committee had questions on the projects submitted by Pedro Reyes and Brian Tolle. The questions on Pedro Reyes' proposal included issues with colors, proposed materials, as well as the proposed platform. The questions on Brian Tolle's proposal included the proposed materials, the longevity of the work and its restoration, and the dimensions of the project. Subsequently, both Pedro Reyes and Brian Tolle addressed all questions raised by the Committee. At their October 6, 2005 meeting, AiPP reviewed the five proposals and, based on the aforementioned requirements, voted unanimously in favor of short listing Tobias Rehberger and Brian Tolle. MCHarry Associates (the City's Architecture and Engineering consultant for the Collins Park Project) and City staff were present at the meeting and participated in the discussion and selection process. Both artists were asked to fully develop and present a complete proposal for Collins Park. The two finalists, Tobias Rehberger and Brian Tolle, entered into agreements with the City of Miami Beach to develop and submit a proposal for a work of art for Collins Park, due March 21, 2006. The artists were paid a fixed fee (honorarium) of two thousand five hundred dollars ($2,500), which was based on standards set in the City's Art in Public Places Guidelines, and in exchange they submitted to the City a Proposal Narrative describing their design intent and drawings, graphic or other visual representation of their Work, as well as other data and graphic material necessary to portray the Work, site preparation requirements and other information to permit the City to assess its feasibility and its compliance with applicable statutes and ordinances. A Preliminary Budget outlining probable construction costs for the fabrication, delivery, site preparation and installation of the Work was also requested. On April 10, 2006, AiPP reviewed the proposals from Tobias Rehberger and Brian Tolle and unanimously selected Brian Tolle's "Maze" to be commissioned for Collins Park. On May 12, 2006, the Collins Park Cultural Center Oversight Committee unanimously passed a resolution in favor of the project. In addition, on May 16, 2006, Staff presented the project to the Collins Park Neighborhood Association and the association voted unanimously in support of the Brian Tolle project for Collins Park. The project was also reviewed by the Historic Preservation Board on July 11, 2006, and also subsequently on August 8, 2006, where the board unanimously approved the project. On July 27, 2006 the Neighborhoods/Community Affairs Committee met and unanimously passed a motion accepting the Art in Public Places Committee's recommendation. On September 6, 2006, the City Commission adopted Resolution No. 2006-26317 approving the selection of a public art commission for Collins Park, entitled "Maze" (working title), as recommended by the Art in Public Places Committee and the Neighborhoods/Community Affairs Committee; further authorizing the Mayor and the City Clerk to execute a contract with the artist, Brian Tolle, in the amount of $250,000, for design, creation and installation of the aforestated work of art; and further approving funds, in an amount not to exceed $250,000, as follows: $115,000, Fund - 147 Art in Public Places from Collins Park Project; and $135,000, to be appropriated as part of the 2006/2007 Capital Budget. Page 3 of 4 Brian Tolle "Maze" Subsequently, the City and the Artist obtained approval from HPB and have been working toward finalizing terms of the agreement. During this time the Artist began finalizing pricing from his vendors and contractors and has since submitted a revised budget. A line item budget for the project is listed below comparing the original budget submitted to the City on May 1, 2006, and the revised budget sent to the City on October 6, 2007; Art in Public Places Pro'ect "Maze" Bud et 2006 vs. 2007 LINE ITEM May'06 Oct. `07 COMMENT DESCRIPTION Bud et Bud et Artist's Fee $50,000 $50,000 Same The artist proposal was requested at a time in the overall Collins Park project timeline to allow for the development of overall project plans that would incorporate the public art component. This approach ensures compatibility. Re- prioritization of funding for the overall project, as well as Artist Studio 500 $25 refinement of overall design components, resulted in a Overhead , deviation from the original schedule for the overall project implementation, and thus the public art component. During the interim, and in anticipation of the artist agreement, the Artist has expended substantial time/expense on this project. This line item accounts for a percentage of the artist's staff and studio su port re uired to complete this pro'ect. Computer Modeling & $g 000 $8,000 Same Desi n Concrete Slab & $25,000 $25,000 Same Footin s Consultant $500 Lighting Designer $700 Florida licensed engineers are required to ensure the project Engineering meets all codes. The original budget was based on a conceptual design and Installation $5,000 $11,200 these are actual numbers. Fabrication Steel $62 000 $86 800 The cost of steel has risen since initial budget was submitted Panels , , on March 31, 2006. Fabrication of $71 000 000 $79 General cost increase (materials, etc.) since initial budget was Fiber lass Panels , , submitted on March 31, 2006. Lighting & Electrical $10,000 $10,000 Same Photo Documentation $4,000 Photo documentation as re uested in Artist A reement. Costs of shipping fiberglass panels to the east coast and Shipping $5,000 $13,000 shipping entire sculpture to the City. A portion of the increase is direct) attributed to the rise in fuel costs. Legal fees $2,000 Costs associated with co ri ht issues Artist is ready to proceed with Project as soon as the Artist Agreement is signed and Artist will be able to assure quoted costs remain the same. This will result in having a sculpture Handling and Storage $5,150 ready for installation. This addresses storage in the event the piece can not be installed when the Artist completes the Work. THIS ITEM IS REIMBURSED BASED ON ACTUAL COSTS; COSTS MAY BE LESS THAN BUDGETED. Travel for fabrication. THIS ITEM IS REIMBURSED BASED Travel (2) Trips $1,800 ON ACTUAL COSTS; COSTS MAY BE LESS THAN Fiberglass Fabricator BUDGETED. Travel for installation. THIS ITEM IS REIMBURSED BASED Travel (3) Trips to Mia $4,550 ON ACTUAL COSTS; COSTS MAY BE LESS THAN Bch BUDGETED. Subtotal $236,000 $327,200 Contingency in case of unforeseen overruns; original budget Contingency $14,000 $32,720 had onl 6%; new bud et has 10%. Total $250,000 $359,920 Page 4 of 4 Brian Tolle "Maze" All payments are made on a reimbursement basis or for the purchase of materials and fabrication. When funding is advanced for the purchase of material and fabrication, all quotes are reviewed and approved by the City in advance. Furthermore, subsequent payments will not be made until the City receives copies of all invoices, canceled checks and proof that material has been received and/or the piece has been fabricated. As noted above, the increase in actual project costs is $91,200, of which more than 35% of the added costs are related to increased material costs, and other additional increases are related to unavoidable costs due to project implementation delays. In addition, certain expenses are budgeted but may not be realized based on actual costs incurred. Including contingency, the total additional costs are $109,920. The AiPP considered the revised budget and recommended approval of the revised budget and allocation of Art In Public Places funds to cover these additional costs. Administration has reviewed these costs and recommends appropriation of funding. CONCLUSION Based on the above information, the Administration has determined that is necessary to increase the amount of funding for the Art in Public Places project entitled "Maze" (working title), and recommends that the Mayor and City Commission appropriate additional funds in the amount of $109,920, for a total project budget of $359,920, which includes a 10% contingency, from the Art in Public Places Fund 147; said appropriation to fund additional scope of work for the public art commission in Collins Park entitled "Maze" (working title), by the Artist Brian Tolle, that was approved pursuant to Resolution 2006-26317. JMG/HMF/MAS/dl T:IAGENDA\2008Uanuary 161Consent\Comm Memo Maze Additional Money (2).doc Collins Park Cultural Campus Brian 7o/le Studio Concept: Miami is a city shaped both physically and culturaNy by the sea. This sculpture will be shaped using cutting edge 3D modeling techniques, developed to create special effects for the cinema, to simulate the undulating surface of the ocean. The shimmering blue green expanse appears to have been carved from the sea, frozen in space and time, in the form of a swirling celestial maze. The labyrinth can be entered from either end. Visitors will be free to wander through the waves looking as though they are bobbing in the surf or frolicking in a swimming pool. The wave algorithms will be output using CNC milling machines and cast as panels in ocean blue fiberglass resin. These modules will be mounted into a housing constructed of rolled and welded Corten steel, flame cut to reveal the waves in section. The steel will weather to a beautiful rich brown. This patina actua/fy protects the steel from corrosion and is self-healing if scratched. The housing will contain energy efficient LED lights that will burn in excess of 50,000 hours making the sculpture appear as a magical river of light at night. It will serve as a beacon and landmark in Collins Park. The sculpture, weighing two and a half tons, will be mounted, using stainless steel bolts, to a reinforced concrete stab forty feet in diameter and ten inches thick atop the required footings. ADA guidelines: The work wilt meet all ADA requirements. The concrete slab will 6e flat and even with the existing grade of the lawn. The slab will also provide a firm surface for wheelchair users to move easily in and around the sculpture. The pathways within the maze will be in excess of forty inches meeting the required code. ,,. .. .,\ .,~ -~ ,. ~,`' ~ ~~ Durability and maintenance: The prevention of vandalism can never be fully guaranteed. However, measures can be taken to make a work resistant to such acts and more easily restored. The ocean blue fiberglass resin panels that make up the crest of the waves are extremely durable. This material is very well suited to the climate of South Florida as it is the same product used to construct the hulls of boats. The custom color is intrinsic to the material and is formulated with a UV protector, which will prevent cracking and yellowing. Additionally, a clear urethane sealer will be applied to each pane! to add extra UV protection as well as protection against graffiti and scratching. In the event a pane! is scratched it can be butted out as the material is cast in excess of one-quarter inch. This coating also has the advantage of being able to be reapplied directly in the field. The housing of the sculpture will be made from quarter inch thick Corten steel. This sleet alloy is incredibly strong and is used both in the construction of bridges and to armor military vehicles. The rich brown patina is a tightly adherent protective oxide coating. Additional coatings are not necessary but may be applied to protect the work against graffiti. The internal lighting of the sculpture will be achieved with LED lamps rated for outdoor applications. They are energy eNicient and are rated for 50,000 hrs. The bulbs wilt be mounted directly to the Corten steel housing and are easily accessible by removing the security screws and lifting off the corresponding fiberglass panels on the top of the sculpture. The piece is designed to prevent use by skate boarders, rollerbladers and mountain bikers. The undulating surface of the sculpture is simply too irregular, curved and narrow to ride on. The tops of the steel walls are craggy and would not provide a smooth edge for skateboards to glide along. The steel and fiberglass are more than strong enough to withstand sitting and climbing. maximum height 5' Concrete pad 40' diameter -~ - ~~ I ~ _ - .~ ~~~ ~ ~ ~°' u l ~ 0 0 ~~ ~o~~ } ~ f5 0~~ ~~~ m o m no ~ ~ e € ~ A Ol I I ~^J ~ 1.~ R e ~m~ ~ ~ ~ ~~~~ g ~~ `~ ? - --- __ ---- ~~~~~ ~ °~ t ~_ ~~~ ~ ~~ ~ _~ j ~ ~ ' ~~~ ~~~ ~ ~~gg ~~ Z ~ ~~ ~~~ 1 ~\~//~ l r ~ w . K - ~ ./ i - WTCHLINE DWC. A-I . II ~ III II .Z7 ~ ~ f E n > > x 9D~ CONTRACT DOCUMENT D ~ y I .,~rK ~ ErLARCLD ~EPEAN VIE$T COlLINS PARK CULTURAL CAMPUS PROJECT COLLINS PARK /ROTUNDA / STREETSCAPE ORIDA F p ~~' L) ~~ ~ I~I I i i ~~ ~em~n,Y~ ,;; m~~~~~~ ;+ ~ ~ pgp(t ROTUOA MIAMI BEACH. L ~ y .~..~~.=~+e- ~~CITY OF MIAMI BEACH ~r~~ e