96-22002 RESO
RESOLUTION NO.
96-22002
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, DECLARING THAT A VALID
PUBLIC EMERGENCY EXISTS, WAIVING THE COMPETITIVE
BIDDING PROCESS, AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AMENDMENT TO THE EXISTING
AGREEMENT WITH RAMP ASSOCIATES TO INCLUDE PHASE II
PREPARATION OF DETAILED CONSTRUCTION DRAWINGS AND ALL
CONTRACT AND BID DOCUMENTS FOR THOSE ITEMS IDENTIFIED
IN THE PHASE I STUDY THAT ARE AUTHORIZED FOR
CONSTRUCTION BY THE CITY OF MIAMI BEACH, FOR THE
AMOUNT OF SIX PERCENT OF CONSTRUCTION VALUE OF WORK,
FOR THE CITY OWNED PARKING GARAGE LOCATED ON 42ND
STREET.
WHEREAS, on February 20, 1996, the City entered into an agreement with Ramp Associates, a
division of Urbitran Associates(consultant), for a Phase I structural survey to be performed at the 42nd
Street Parking Garage (Agreement); and
WHEREAS, the Phase I survey has been completed and indicates the need for immediate structural
repairs to the Garage in order to preserve and protect its structural integrity; and
WHEREAS, based upon the information provided in the Phase I survey, the Mayor and City
Commission herein declare that a valid public emergency exists, thereby necessitating a waiver of the
competitive bidding process so that the consultant may proceed immediately with preparation of construction
drawings and contract and bid documents for the structural repair of the garage; and
WHEREAS, the Administration has negotiated the attached existing Agreement with Ramp
Associates to include Phase II preparation of detailed drawings and contract and bid documents for the
amount of six percent (6%) of construction value.
.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
herein declare that a valid public emergency exists with regard to the continued preservation and protection
of the structural integrity of the 42nd Street Garage and, based upon information provided in the Phase I
study by Ramp Associates, herein waive the competitive bidding process and authorize the Mayor and City
Clerk to execute the attached amendment.
I
MAYOR
PASSED AND ADOPTED this 5th day of June, 1996
ATTEST:
~oW-- ()~~
CITY CLERK
FORM APPROVED
Legal~
By /J11
Date S/?J,/9C
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DA TE: June 5, 1996
FROM:
Jose Garcia-Pedrosa Ji
City Manager
A RESOLUTION OF E MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, DECLARING THAT A VALID PUBLIC EMERGENCY EXISTS,
W AMNG THE COMPETITIVE BIDDING PROCESS, AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT
WITH RAMP ASSOCIATES TO INCLUDE PHASE II PREPARATION OF DETAILED
CONSTRUCTION DRAWINGS AND ALL CONTRACT AND BID DOCUMENTS FOR
THOSE ITEMS IDENTIFIED IN THE PHASE I STUDY THAT ARE AUTHORIZED FOR
CONSTRUCTION BY THE CITY OF MIAMI BEACH, FOR THE AMOUNT OF SIX
PERCENT OF CONSTRUCTION VALUE OF WORK ,FOR THE CITY OWNED PARKING
GARAGE LOCATED ON 42ND STREET
SUBJECT:
ADMINISTRATION RECOMMENDATION:
The Administration recommends the Mayor and City Commission declare that a valid public emergency
exists and that an amendment to the existing contract with Ramp Associates and the City of Miami Beach
be approved to include detailed construction drawings and all contract and bid documents for repairs and
upgrades to the four-story City-owned Garage located on 42nd Street.
BACKGROUND:
Phase I study was performed at the request of the Parking Department in February 20, 1996. As stated in
the report, this facility needs to be addressed immediately to preserve the structural integrity of the garage.
Phase I condition survey report was completed for the amount of$15,000.00.
ANALYSIS:
The cost of services is as follows:
A) Phase I - a detailed condition survey of the physical condition of the garage to include basic
structure, expansion joints, control joints, lighting and electrical systems, elevators, interior
and exterior painting, paint striping and markings, signage and graphics, drainage and other
mechanical systems, security and man proofing.
A detailed condition survey and preparation report that will present all findings and cost
estimates for each category. $15,000.00 (COMPLETED)
AGENDA ITEM
C-1F
(=-s -qL
,
CONTP19UED
DATE
Comm Memo
(42nd Street Garage)
June 5, 1996
Page II
B) Phase II - preparation of detailed construction drawings, contract and bidding documents
and technical specifications for those items identified in the Phase I study that are
authorized for construction by the City of Miami Beach.
Phase II cost of service will be 6% of construction value of the work.
CONCLUSION:
Based on the Phase I report by Ramp Associates, and the current condition of the facility, it has been
determined that a valid public emergency exists, and the Administration recommends that the City
Commission approve by resolution the request for an amendment to the existing contract between the City
of Miami Beach and Ramp Associates for Phase II, to include the preparation of drawings and bidding
documents for repairs and upgrading, for the amount of six(6) percent of construction value.
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AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH
AND
RAMP ASSOCIATES, A DIVISION OF URBITRAN ASSOCIATES
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING
SERVICES FOR THE RENOVATION OF A PARKING
GARAGE LOCATED AT 17TH STREET AND LINCOLN LANE
MIAMI BEACH, FLORIDA
DATED MAY 27, 1996
1. The Agreement is amended on this 5th day of June,
1996 to include the Renovation of a parking Garage located at 42nd Street
between Sheridan Avenue and Royal Palm Avenue, Miami Beach, Florida.
2. The following listed schedules in the Agreement shall apply to this
amendment:
Schedule A, paragraphs 11. 01 to 12.0 inclusive
Schedule B, Entire Schedule
schedule D, phase II payments only.
3. It is agreed that the fee set forth in schedule D, referenced above, be
equal to six percent (6%) of the cost of the construction work, but shall
not exceed the lump sum amount of One Hundred Eighteen Thousand Dollars
($118,000.00) .
4. A revised schedule C entitled SCHEDULE - TIME PERFORMANCE for the 42nd
Street Garage is hereby added to this amendment.
5. All other terms and conditions of the Agreement shall apply to this
amendment.
IN WITNESS WHEREOF, the parties hereto have hereunto caused these
presents to be signed in their names by their duly authorized officers and
principals, attested by their respective witnesses and city Clerk on the
day and year first hereinabove written.
ATTEST:
By:
MAYOR
RoLuO fHdPA
CITY CLERK
CONSULTANT:
RAMP ASSOCIATES, A DIVISION OF
URBITRAN ASSOCIATES
-6li\~
By:
President
(Title)
Michael s. Dimitri
(Type Name of Person signing)
WITNESS:
C?~~~~~
(signature)
rUI~li,~ {IF l , l. L'
Carmela Pasqua
By ~h~~
Date (~.//~/9r;
(Type Name of Person signing)
SCHEDULE C - TIME PERFORMANCE
AMENDMENT TO AGREEMENT
RENOVATION OF A PARKING GARAGE
42ND STREET BETWEEN SHERIDAN AVENUE
AND ROYAL PALM AVENUE
MIAMI BEACH, FLORIDA
PHASE II
WORK FOR BASIC SERVICES
A. preliminary Design - 30% Documents 2 weeks
Review and Approval by city 1 week
B. Design Development - 50% Documents 2 weeks
Review and Approval by city 1 week
C. Construction Documents - 100% Documents 4 weeks
Review and Approval by city 1 week
TOTAL 8 weeks 3 weeks
D.
BID
5 weeks
E.
AWARD
2 weeks
F.
CONTRACT ADMINISTRATION
16 weeks
'.,
,.
"
. ,
. .
1
1.
2.
3.
4.
Completion
5.
Completion
Limited to
a. Revenue
b. Traffic
c.
Impact
d.
6.
PHASE II
SCHEDULE D
SCHEDULE OF PAYMENT
~t!)E5 NOT APPLY
of Lighting Package
of Interior & Exterior Painting
& Graphics Package
3,500
2,500
Stall Spacing &
not
4,500
Garage
3,500
3,500
2,500
Department
of Elevator Package
of Expansion Joints Package
preparation of contract and bidding documents for the above items
of work authorized by the City of Miami Beach. The fee will be 6
percent (6%) of the dollar amount of the construction work payable
as follows:
1. Upon submission and approval of:
10% plans reviewed & approved
60% plans reviewed & approved
90% plans reviewed & approved
100% plans reviewed & approved
Bid documents issued & approved
Monthly during the construction
perLod in proportion to the con-
tractors work progress
Upon completion of construction
and/or Certificate of Occupancy
issued
10% -
15% -
15% -
25%
10% -
10% holdback
10% holdback
10% holdback
10% holdback
10% holdback
15% - 10% holdback
-1Q! - and entire holdback
TOTAL
100%
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