015-1996 DM
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
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C~TY OF MIAMI BEACH
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OFFICE OF THE CITY MANAGER
TELEPHONE: (305) 673.7010
FAX: (305) 673-n82
DEPARTMENT MEMORANDUM NO. 15-1996
TO:
All Department and Division Directors
DATE: April 12, 1996
FROM:
Jose GarCia-pedrosalJ.!
City Manager III
SUBJECT:
MONTHLY FINANCIAL REPORTS
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Effective with the financial reports for the month of March, 1996, the Finance Department will
distribute the "Statement of Expenditures/Encumbrances" (formerly the Budget Statement) to each
Department Director. Each ACM/DM will receive the reports related to his/her areas of control.
This statement shows budget, current month and year-to-date expenditures and encumbrances
by line item. In addition to this statement, each Enterprise and Internal Service Fund Director, ACM
or OM will receive a revenue report for that month.
Revenue reporting for all other funds (including General Fund Departments) as well as detail
transactions for all accounts can be produced by each department on an "as-needed" basis. Each
department should have access to FMS Inquiry. Such access allows you to process and print a
report on detailed transactions and revenue as often as you like. You can also produce a
"Statement of Expenditures/Encumbrances" for your department at any time of the month.
Basically, if your department can process payroll input, you have the capability to sign-on to the
FMS Financial System.
Access to FMS Inquiry as well as training on production of transaction detail and reports should be
directed to the Finance Department. Please contact Bob Spinney, Asst. Finance Director, at Ext.
7451, if you need to be granted access or desire training. Requests for access to FMS InqUiry
must be made in writing to be forwarded to MIS upon Finance Department approval. He will see
that access is granted and that you and/or a designated staff member are scheduled for training.
Once you have obtained access to the financial system and have been trained, you can review the
back-up for specific transactions by contacting Ramon Duenas, in the Finance Department, Ext.
6445, to arrange a convenient time for both departments.
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MEMORANDldl\ll"'GC' -') \0: k"
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TO:
Sergio Rodriguez
Deputy City Manager
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DATE: 4/2/96
FROM:
Bob Spinney ~
Assistant Finance Director
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SUBJECT: MONTHLY FINANCIAL REPORTS
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Following discussions with Danielle Judd, OMB, and considering your input on t1u'1 issue, I am
recommending that a City-wide memo be issued by the City Manager's office, outlining monthly
financial report distribution and training on the financial system. I have enclosed a proposed City-
wide memo for your review and issuance. You may want to include policy on a review and follow-
up process by each department. Should you need additional informati~n, please call me at Ext. 7451.
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Robert J. Nachlinger, Finance Director. rJ. . <j( Dr- Ii ,)
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