031-1996 DM CITY OF MIAMI BEACH
DEPARTMENT MEMORANDUM NO.
July 31, 1996
TO: All Department Directors
/
FROM: Jose Garcia-Pe~'
City Manager
SUBJECT: PROCEDURES FOR SUBMISSION OF THE PROCUREMENT DMSION'S
AGENDA DOCUMENTS
The Procurement Division will submit their commission memoranda at the Agenda Review meetings
to the affected Department Directors, with a copy to the City Manager, so that the documents can
be reviewed and signed off by the Dkector and Assistant City Manager. The commission memoranda
will then be submitted to the Agenda Coordinator by the Assistant City Manager no later than noon
on Wednesday for signature by the City Manager.
As a reminder, the documents that require reviewing and/or form approval by the City Attorney's
Office need to be submitted to the legal staff as early as possible. The completed items can than be
submitted to the appropriate Assistant City Manager for review before submission to the Agenda
Coordinator. Please ensure that all Resolutions include, if applicable, a dollar amount and a time
period.
The September 11, 1996 meeting is expected to be a very heavy agenda. Therefore, early submission
of agenda documents would be appreciated. The next Agenda Review meeting is scheduled on
Tuesday, September 3, 1996, at 10:00 a,m. Please mark your calendars accordingly.
Thank you for your cooperation.
cc: Sergio Rodriguez, Deputy City Manager
Mayra Diaz Buttacavoli, Assistant City Manager
Harry Mavrogenes, Assistant City Manager
Joe Pinon, Assistant City Manager
Jack Lubin, Executive Assistant/Acting Parking Director
Peter F. Liu, Executive Assistant/OMB Director
Richard Bender, Executive Assistant/Labor Relations
Robert E. Parchef, City Clerk
Jane Hines, Agenda Coordinator
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