031-1995 DM
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CITY OF MIAMI BEACH
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- CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA33139
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 873-7010
FAX: (305) 873-7782
DEPARTMENT MEMORANDUM NO. 31-1995
TO:
All Department Directors
DATE: July 27, 1995
Jose Garcia-Pedrosa !lIJ
City Manager !/1
SUBJECT: lWENTY-FOUR HOUR VEHICLE ASSIGNMENTS/POLICY
UPDATE
FROM:
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Attached is an update of the Vehicle Allowance Policy for inclusion in your Manual of
Operatlna Policies and Procedures.
It should be noted that the Policy has been amended to cover those circumstances when,
due to the employee being on an extended leave of absence, the 24-hour vehicle
assignment will cease so the City vehicle can be temporarily assigned as a facility pool
vehicle until the employee returns to duty.
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Attachment
":S./DEFT MEMO-LTCZ194
VEHLZ4HllPCT
cc: Dean R. Mielke, Assistant City Manager/Labor Relations
Mayra Diaz-Buttacavoli, Assistant City Manager
Joseph Pinon, Assistant City Manager
Harry Mavrogenes, Assistant City Manager
Jack Lubin, Executive Assistant to the City Manager
Peter Uu, Executive Assistant to the City Manager
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TWENTY-FOUR HOUR VEHICLE ASSIGNMENTS
POLICY
The City Manager or designee must approve all 24-hour vehicle assignments based
upon proper justification. All 24-hour vehicle assignmentsjre-assignments must
be requested by the Department Director.
DEFINITION
A 24-hour vehicle assignment entitles the assignee to the use of the City vehicle
for City business purposes on a 24-hour basis. The City vehicle may be used to
commute to and from the workplace. The 24-hour assigned vehicles must be
designated as a facility pool vehicle during periods of non-use (see Desianation
of 24-hour Assianed Vehicles as Pool Vehicles policy).
PROCEDURE
To request a 24-hour vehicle assignmentjre-assignment, the procedure below must
be followed.
1) The requesting Department's Director or designee obtains and
completes a Vehicle Assianment/Re-assianment Reauest (City Manager's
Office). The form must be signed by the Department Director or
aesignee.
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2)
The Request is then forwarded to the Mechanical Maintenance.
Assignments that are determined to be properly justified will be
approved by the City Manager, and the Request will be returned to
the requesting department. A copy of all approved requests will be
forwarded to the Payroll Section in Finance by the City Manager's
Office. Denied requests will be communicated to the requesting
department with a brief explanation on the denied request.
A SAMPLE VEHICLE ASSIGNMENTjRE-ASSIGNMENT REQUEST FORM IS PROVIDED IMMEDIATELY
FOLLOWING THIS PROCEDURE.
NOTE
Justification for 24-hour vehicle assignmentsjre-assignments will be re-evaluated
upon relevant changes in a position's duties. This re-evaluation may result in
the elimination of the vehicle allowance.
Effective as of this July 1995 update, 24-hour vehicle assignments of those
employees who take an extended leave fro. duty in excess of three (3) weeks due
to sick leave, vacation, and/or any other extended leave of absence with/without
pay, will be tem.porarily re-assigned by Mechanical Maintenance as' a facility ,pool
vehicle until the employee returns to duty.
Further, it shall be the employee's responsibility to notify, in writing, the
City Manager's Office, as well as the Mechanical Maintenance Division, of the
dates of the extended leave, so that Mechanical Maintenance may promptly have t.he
vehicle re-assigned as a facility pool vehicle. IT IS THE RESPONSIBILITY OF
DEPARTMENT DIRECTORS TO ENSURE THIS POLICY IS ENFORCED.
continued.. .
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TWElnY-FOUR HOUR VEHICLE ASSIGNMENTS..,
REFERENCE DOCUMENT
City Manager Department Memorandum No. 51-1983 and No. 31-1995
CONTACT
City Manager's Office
4th Floor, City Hall
Miami Beach, FL
(305) 673-7010
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.:5.1DEPT-MEMO/LTC2/94
VEHL24HR.PCY
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PREPARED BY.
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APPROVED BY.
Assist C ty
Manager/Labor Relations
(rev.7/95)
DEPT. NAME. City Manaaer's Office
Jose G c' -Pedrosa
APPROVED BY I
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Manager
9.7.00
CITY OF MIAMI BEACH
VEHICLE ASSIGNMENT/RE-ASSIGNMENT REQUEST
Form No.
r-,4_HR Assigrm:ent D
8-HR Assignment D
Re-assignment
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Department/Division:
Charge Code:
Vehicle No.:
Date assigned:
Date of request:
Current Driver:
(only if re-assignment)
Assigned/Reassigned Driver:
Where is (will) vehicle kept during off-work hours(check one)?:
Home
Address:
CMB facility
o Specify:
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JUSTIFICATION (Department Head or designee):
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APPROVED:
Date:
Department Head
APPROVED:
Date:
City Manager
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This form must be submitted to the Mechanical Maintenance Department
for every assignment or re-assignment request.