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054-1995 DM ~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 DEPARTMENT MEMORANDUM NO. 54-1995 TO: All Department Directors DATE: October 16, 1995 FROM: Jose Garcia-Pedrosa In/ City Manager //(11 Airfare Discount for Travel on City Business SUBJECT: r Attached is an article from The Police Chief magazine concerning the settlement of a $40 million lawsuit involving the "State of Colorado et al. v. Airline Tariff Publishing Co." The settlement of this suit is that City employees, agents, or invitees of the City are eligible for a 10% fare reduction on any published airfare for travel on City business on the following airlines: Alaska Airlines, Inc. Delta Airlines, Inc. TransWorld Airlines, Inc. American Airlines, Inc. Delta Airlines, Inc. United Airlines, Inc. Continental Airlines, Inc. Northwest Airlines, Inc. USAir, Inc. This 10% discount became available on or about August 8, 1995, and is in effect through February 9, 1997, or until total discounts to eligible government entities total $40 million, whichever occurs first. The 10% discount fare will be issued upon presentation of the following appropriate evidence of eligibility: a) purchase of a discount fare ticket with an authorized eligible government entity charge card; b) authorizing letter, on eligible governmental entity letterhead, stating that the traveler is conducting official governmental business (the letter must include the traveler's name, dates of travel and basic itinerary, as well as an authorizing signatur~ .- continued... ,,--. Department Memo Airfare Discount Page 2 October 16, 1995 c) executed eligible governmental entity travel request form and payment or executed travel authorization form with official eligible governmental entity warrant or approvals; or d) eligible governmental entity purchase order for domestic air passenger transportation services. It should also be noted that at the time of the purchase of the ticket, the employeeltraveler must inform the travel agent that the purchase is part of Prol;lram Code "Multistate" and the CRS Code is "MS10". The discount may be available on commuter carriers available for domestic travel on a connecting flight involving a participating airline and any commuter carrier when the entire flight appears in the computer reservation system "CRS" under the two-letter code of the participating airline, Further, the discount may also be available on those commuter carriers as listed in the article when the flight appears in CRS's under the two-letter code of a participating airline. ,-- The discount will NOT be made available for travel on any commuter carrier when the flight appears in CRS's under the commuter carrier's own two-letter code; or for direct (i.e., non- connecting) travel solely on any non-participating commuter carrier, even if the flight appears under the two-letter code of a participating airline. Please note that use of this discount for travel other than for official government business may constitute fraud and will be prosecuted to the extent allowed by law. JGP:DRM:lg Attachment f:\cmgr\$aII\:DEPT MEMO.95\airfare.dis cc: Mayor and City Commissioners Sergio Rodriguez, Deputy City Manager Dean R. Mielke, Assistant City Manager Mayra Diaz-Buttacavoli, Assistant City Manager Harry Mavrogenes, Assistant City Manager Joseph Pinon, Assistant City Manager Peter Liu, Executive Assistant to City Manager/OMB Director Jack Lubin, Executive Assistant to City Manager/Interim City Clerk Maria Ruiz, Bureau of Children's Affairs Director Celia Borenstein-Locke, Fire/Police Pension Administrator Margaret Arculeo, General/Unclassified Pension Administrator ,.-. buo. Gx..J r\'l-.<(l ..5e.c.. s-'Uff 1 f I \ . " : - - LEG I S L A T I V. E ' ,A L E R T ' ,", _ );, "^ ," \ , ~ 10 Percent Airfare Discount Offered for State and Local Government Entities By Roy Caldwell Kime, Legislative Counsel ~ lA]hen this article was written,Congress " was on its August recess, and little was going on legislatively in Washington, How- ever, one of our members did send us som.,. thing you may find interesting, It concerns the settlement of an anti-trust action in federal court. On May 10, 1995, the DistrictCourt of the District of Columbia approved a $40 mil- lion settlement in the case of Slllte of Colorado et at v. Airline Tariff Publishing Co, The case began when state attorneys general for each of the 50 states, the District of Columbia, Guam and the Northern Mariana Islands filed suit claiming the air1ines had overcharged governmental have!. Rather than litigate, the air1ines offered this settIement. Beginning,A"g.'<t8, 1995[a 10percentdis- count on the purchase of any published fare or (non-federal) government contract fare in ex- cess of $50 for official government travel will be available from the air1ines listed below, Per- sons who can take advantage of these dis- counts are<!llll?loyees, agents or invitees of each of the 50 states and several of itS posses- sions and/or territories, and each of their polit- ical subdivisions or instrumentalities, indud- ing-but not limited to--stale colleges and universities, counti~, villages, munid- palities, school districts and special districts, The 10 pelM\t discount will be available until F....n'arv9.1<Jr7, or until total discounts to eli- gible governmental enti~ million, whichever occurs first. DiscOlmt fare tickets for domestic air pas- senger transportation will be issued upon pre- sentation of apP19priate evidence of eli~ility. Any of the following will constitute appropri- ate verification that travel is being conducted for the pwpose of official business on behalf of an eligible governmental entity: ,..-- . purchase ofa discount fare ticket with an authorized eligible governmental entity charge c~ . authorizing letter, on eligible govern- mental entity letterhead, stating that the trav- eler is conducting official ~overnmental busi- nessftlle 1'Jt+A.ml1~tin{'11J Pthp~aveler's name, dates of travel and basic itinerary, as "I.e.ll as an authorizin~ sisnature); . executed eligible governmental entity travel request form (induding the llistrict of Columbia's use oTtJ S. government Travel Re- quest Forms) and payment or executed travel authorization form with official eligible gov- ernmental entity wanant or approvals; or . eligible governmental entity purchase order for domestic air passenger transporta- tion services. --.. At the lime of purchase of the ticket, the traveler must inform the travel a!tent that the purchase is partofPIvgr~- Crll HUtllti~tate" and that the "CRS Code"Js MSl0, Thisdiscountmay be used on the purchase of a ticket for dnm~til' travel with ~'ly of the following participating airlli)es: Alaska Air- lines,InC,;~Airlin ~ r'~ tinental Airli~ T, Airlin:i~. N :west Airlines, Inc.; TransWorld Airlines, Ioc,; United AirJ..irieS. Inc.; ana u;o,J-\u. hLL. The discount may also be available for use for domestic travel on the following commuter air carriers, With regard to commuter carriers, the discount will also be made available for domestic travel . on a connecting flight involving a partic- ipating airline and any commuter carrier when the entire flight appears in the computer reser- vation systems ("CRSs") under the two-letter code of the partidpating airline; or . on travel wholly on any of the following commuter carriers when the flight appears in CRSs under the two-letter code of a participat- ing airline: Air Midwest Air WISCOnsin Air1ines Corp., dba United Express Allegheny Air1ines, Inc, (formerly Pennsyl- vania Commuter Airlines, Inc.) America West American Eagle ASA Atlantic Coast Airlines, dba United Express Business Express, Inc" dba Business Express CCAir Chatauqua Airlines COMAIR CommutAir Continental Express, Inc, Continental Micronesia, Inc. Express Air1ines, Inc. L dba Northwest Airlink Express Air1ines, Inc, II, dba Northwest Airlink Florida Gulf G.P. Express Great Lakes Aviation, dba United Express Jetstream International Airlines, Inc. Liberty Express Air1ines Mesaba Airlines, Inc" dba Mesaba Air1ines Piedmont Air1ines, Inc, TransWorld Express, Inc, Trans Slates Airlines SkyWest United Feeder Service, dba United Express The discount will not be made available for travel on any commuter carrier when the flight appears in CRSs under the commuter carrier's own two-letter code; or for direct (i.e" non- connecting) travel solely on any non-partici- pating commuter carrier, even if the flight ap- pears under the two-letter code of a partidpating airline, Please be advised that use of this discount for travel other than for official government business may constitute fraud and will be prosecuted to the extent allowed by law. + THE POLICE CHIEF/OcrOBER 1995 11 - r ~ , DEPARTMENT MEMORANDUM NO. TO: All Department Directors DATE: October 16,1995 Jose Garcia-Pedrosa };J City Manager fJ!1/ SUBJECT: Airfare Discount for Travel on City Business FROM: Attached is an article from The Police Chief magazine concerning the settlement of a $40 million lawsuit involving the "State of Colorado et al. v. Airline Tariff Publishing Co." The settlement of this suit is that City employees, agents, or invitees of the City are eligible for a 10% fare reduction on any published airfare for travel on City business on the following airlines: Alaska Airlines, Inc. Delta Airlines, Inc. TransWorld Airlines, Inc. American Airlines, Inc. Delta Airlines, Inc. United Airlines, Inc. Continental Airlines, Inc. Northwest Airlines, Inc. USAir, Inc, This 10% discount became available on or about August 8, 1995, and is in effect through February 9, 1997, or until total discounts to eligible government entities total $40 million, whichever occurs first. The 10% discount fare will be issued upon presentation of the following appropriate evidence of eligibility: a) purchase of a discount fare ticket with an authorized eligible government entity charge card; b) authorizing letter, on eligible governmental entity letterhead, stating that the traveler is conducting official governmental business (the letter must include the traveler's name, dates of travel and basic itinerary, as well as an authorizing signatur~ continued...