006-1994 DM
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CITY OF MIAMI BEACH
Department Memo # 6-1994
DATE: January 21, 1993
TO: All Department/Division Heads
FROM: Roger M.
city Manage
SUBJECT: Hazard Notification and Correction Program
Hazardous conditions on city property lead to accidents,
liability claims and lawsuits against the city which cost a
substantial amount of self-insured funds each year.
By prompt reporting and correction of those conditions, many
claims can be prevented. With all employees reporting hazardous
conditions immediately and those reported hazards promptly
corrected, we will realize a substantial reduction in our claim
and litigation costs. To motivate departmental and employee
response, we are implementing a hazard notification and
correction program containing incentive awards for the employees
that report the most hazards and the department/divisions that
most promptly correct hazards in their areas of responsibility.
Please inform all employees in your department/division of this
program and their responsibility to report to their immediate
supervisor any hazards they find while working throughout the
city. Each supervisor is to report the hazards to the
appropriate city department responsible for that particular area
or condition via the attached multi-part carbonless form (with
distribution as noted). The department/division responsible for
correction of the hazard must complete correction of the hazard
within 72 hours of their being notified or explain why the hazard
has not been corrected. Documentation of their corrective action
is to be submitted to Risk Management via the same form (bottom
portion) .
Risk Management will maintain records on the number of hazards
reported by each employee, supervisor and department/division for
~ the purpose of determining the recipients of the incentive
awards. Risk Management will also maintain records on each
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department's correction activities.
consist of:
The incentive awards will
the employee reporting the most hazards per quarter
will receive $100.
the supervisor forwarding the most notices for
corrective action per quarter will receive $100.
the department/division reporting the most hazards per
quarter will receive $200 to be used for an employee
luncheon.
the department/division correcting the
percentage of hazards reported to them for
will receive $500 for an employee luncheon.
By having all employees motivated to report hazards and having
these hazards promptly corrected we can reduce accidents and
their associated costs as well as beautifying the city.
highest
the year
RMC/TB/ja
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CITY OF MIAMI BEACH
To:
Date:
Correcting Dept/Division
VIA:
Employee's Supervisor
From:
Employee Reporting Hazard
NOTICE OF POTENTIAL HAZARD
Location/Description:
RESPONSE REOUIRED WITHIN 72 HOURS (to Risk Management)
Corrective Action Taken/Needed:
By:
Date:
white - Correcting Department
blue - Risk Management
pink - Supervisor
yellow- Employee