017-1994 DM
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CITY OF MIAMI BEACH
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DATE:
March 29. 1994
TO:
All Department Directors and Division Heads
FROM:
Roger M. carlt~~... /J J
City Manager ~~
SUBJECT:
Safety Committees
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In our continuing effort to afford employees a safe work
environment and to reduce our cost of workers' compensation
claims, each department and division is to immediately create a
safety committee. These committees are now required by Florida
Administrative Code 381.10-381.20.
Appointment of Safety Liaison:
Each Department Director and Division Head is to appoint a
management employee to serve as a Safety Liaison for their
department/division. This individual will be the person
responsible for the coordination of all safety matters with the
Risk Management Division. This appointed employee will also
serve as the management representative on your safety committee.
Inform Risk Management of this selection as soon as possible.
romposition of Safety Committee:
Each safety committee will consist of the appointed management
safety liaison and at least two (but not more than four) non-
management employees who either volunteer or are elected by co-
workers. All employees serving on these committees are to be
allowed to perform their committee duties and attend committee
meetings during their normal work schedule. The committee
meetings will be held monthly and must be adequately recorded.
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Committee Responsibilities:
1. To ensure the department/division has a safety bulletin
board or a designated place to post and display safety
related materials, notices, ~os, posters and safety
committee meeting minutes.
2.
To provide a suggestion box for employees
submit safety recommendations or concerns
review.
to anonymously
for committee
3. Review all job related accidents to determine their cause
and recommend necessary actions to prevent future accidents.
4. To recommend for Risk Management review the training and
safety equipment needs for specific jobs.
5. Conduct mandatory safety training meetings for all
employees.
6. Assist with safety inspections conducted by the city Safety
Officer and insurance company or state inspectors.
Produce a departmental safety manual detailing safety rules
and regulations, safe work practices, proper utilization of
personal protective equipment and any other requirements
particular to that department/divisions job activities.
8. Ensure all approved and required personal protective
equipment is being properly utilized by employees.
7.
9. Develop ideas for safety incentive awards to encourage and
promote a positive attitude with regard to job safety.
10. Assist in the development and ~lementation of new safety
policies and proced1lres.
Submit the names of your appointed department/division management
safety liaison and the 2 - 4 additional committee members that
were elected or volunteered within 15 days to the Risk Management
division. Upon receipt of this information, an initial meeting
will be held with all committees to distribute the revised safety
manual and explain the committee's activities in greater detail.
If you have any questions please call Ted Baldassarre or Ron
Caplan at extension 7014.
RMC/TB/ja