Request 633 - City Clerk No. Cv.~3
RECORDS DISPOSITION DOCUMENT
PAGE 1 OF 2 PAGES
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
City of Miami Beach Lisa R. Martinez
1700 Convention Center Drive
Miami Beach, FL 33 39
(305) 673 - 7000 Ext. 6578
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
ohe).
® a. Destruction ^ b. Microfilming and Destruction ^ c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the reco shave been fully justified, and that further retention is not required for any litigation pending or i mminent.
~~~ .~~ ~ ~ ~ ~~~ 9~aa~o~
Si ature ~~ ,~, ~ e nd Titl _ ~~~ Date
5. LIST OF RECO SERIES <' '
f. g.
a. b. c. d. e. Volume Disposition
Schedule Item Title Retention Inclusive
Dates In
Cubic Action and
Date
No. No. Feet Completed
After
Authorization
GS3- s 71 Precinct Registers, State and Local Elections 1 year 11/2/99- 11/9/99 3.0
SL
103 Absentee Ballot Envelopes, State and Local 1 year 11/9/99 1.5
Elections
103, Absentee Ballot Envelopes, State and Local 1 year 11/9/99 1.5
43, Elections, Mail, Undeliverable First Class: 2 years
115 Election Materials, Ballot Stubs: State and 1 year
Local Elections 0
71 Precinct Registers, State and Local Elections 1 year 11/18/99 1.5 ~
~
. 103 Absentee Ballot Envelopes, State and Local 1 year 11/18/99 1.5 ~
43 Mail, Undeliverable First Class: Election 2 years 11/2/99 1.5
Materials
115 Ballot Stubs: State and Local Elections - 1 year 11/6/01 1.5
.~-
10 Ballots, Official: State and Local Elections 1 year 11/4/03 1.5 ~
127 Provisional Ballot Envelopes: State and ~1
115 Local Office, Ballot Stubs: State and Local ~
103 Elections, Absentee Ballot Envelopes, State ~
and Local Elections ~-~..
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. did of i e manner and on the date shown in colum g.
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Custo ian/Records Management Liaison Officer ate Na an Title v '
itn ss
Continuation Page
a.
Schedule
No.
b.
Item
No.
c.
Title
d.
Retention
e.
Inclusive
Dates f.
Volume
In
Cubic
Feet g.
Disposition
Action and
Date
Completed
After
Authorization
GS3- 71, Precinct Registers, State and Local elections 1 year 11/18/03 2.5
SL 10 Ballots, Official: State and Local elections
103, Absentee Ballot Envelopes, State and Local 1 year 11/18/03 2.5
10 elections, Ballots, Official: State and Local
Elections
103, Absentee Ballot Envelopes,. State and Local 1 year 11/18/03 1.5
115 elections, Ballott Stubs, State. and Local
elections
103 Absentee ;3allot Envelopes, State and Local 1 year 11/1/OS - 11/15/OS 1.5
elections
103 Absentee Ballot Envelopes, State and Local 1 year 11/29/05 3.0
elections
124 Poll Worker Records: State and Local 1 year 11/15/OS - 11/29/05 1.5
Elections
103 Absentee Ballot Envelopes, State and Local 1 year 11/21/06 1.5
elections