023-1993 DM
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DEPARTMENT MEMORANDUM NO. ?,-1Q<n
June 8, 1993
TO:
Executive Staff and Department Directors
FROM:
Roger M. Carlton
City Manager
SUBJECT:
AGENDA PROCESS/DEADLINES
In an effort to provide the Mayor and city commission with a
completed agenda package by Friday at 5:00 p.m. prior to the
Commission Meeting the following deadlines will be attempted.
-
Submit all documents that need to be reviewed by the Legal
Department by Thursday the week before the Agenda Review Meeting.
Documents should be finalized by the Legal Department on Friday.
Submit titles to the Agenda Secretary by 2:00 p.m. on Monday.
The Agenda Review Meeting is on Tuesday at 10:00 a.m. and completed
documents are to be submitted to the Executive to whom you report.
The Executive Staff member will review the Commission Memoranda and
submit the final version to the Agenda Secretary for the city
Manager's review/signature.
Prepare all changes to agenda item requested by the city Manager on
Wednesday.
The completed agenda package will be sent to Central Services for
printing by noon on Thursday and Central Services will deliver the
agenda package to the Mayor and City Commissioners no later than
5:00 p.m. on Friday.
These deadlines are to become the norm, prior to the first meeting
in september. There may be exceptions, however, only in
emergencies with the approval of the city Manager or the City
Attorney.
Attached is a summary of deadlines for the remaining calendar year.
RMC:MDB:jh
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