031-1993 DM
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CIlY OF MIAMI BEACH
Date:
'DEPARTMENT MEMORANDUM NO: 31-1'l'l1
July 1, 1993
To:
All Department Directors
From:
Mayra Diaz-Butt:Bcavoli?'I'. _". ,,0, . ~,.rr.. ,.o{L'
Assistant city JfaDager b "a ' ~~
SUBJECT:
PROPERTY MAIB'l'DANCE WOlUt REQUEST PROCEDURE
As outlined in Eddie COX':;1 l:.." . :1..':19:2 memorandum (attached~,
Property Maintenance work requests are to be submitted V1a
interoffice mail. only ..erqenay work requests will be taken by
telephone. Such requests are those which concern the safety of
employees and/or visitors in and around a building, park or other
pUblic facility; conditions which constitute violations of federal,
state, or city statutes, or other conditions of a serious nature
which require immediate attention. Many departments have continued
to call in their r!5!quests. Effective Mondav. Julv 12. 1993,
Property Maintenance will no longer schedule non-emergency requests
received by phone.
Attached for your use is a Work Request form and a batch of New
Work Request forms (blue form). Please make sure that every
diviSion/office within your department has a batch of each form.
The request procedure is described in the attached November, 1992
memo. Most departments have not yet provided Property Maintenance
with the name of the designated individual (and his/her alternate)
responsible for submitting work requests. Please forward these
names to Property Maintenance by Fridav. Julv 9th.
Effective Mondav. Julv 12. 1993, requests for moving furniture will
not be responded to by Property Maintenance staff. This service
will be provided by temporary laborers from Best Maintenance, Inc.
at a cost to the requesting department of 8a.50 oer hour.
Departments must use the Work Request form to make such requests
one day in advance.
If you have any ~~estions, please contact Brad Judd at extension
7630.
MDB:FJR:fjr
cc: Roger M. Carlton, City Manager
Eddie Cox, Senior Assistant city Manager
Brad A. JUdd, Property Maintenance Superintendent
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CITY OFJIIAIII BEACH
'leu
!'rom.:
BO.6odJer 10 r 1992
SUlJject: PROPBIlft ~ -.: llByumft l'JIa.'''iI'wsB.I-.muIB
In an effort to improve Property Maintance's (formerly Building
Maintenance) service to all departments and strl:.amline the
Division's office procedures, several changes will be i.JiIplemented.
Effective December 1, 1992, all Property Maintenance non-emergency
work requests are to be submitted via the attached Work Request
form. This form can be submitted through the inter-office mail and
will apply to repair and uiDt......ce 1JOrk~. Note that the
department must fill out the items marked by an asterik (*).
Property Maintenance will schedule non-emergellcY requests on a
"first come-first served" basis. Balerq8llay work requests will
continue to be taken by phone.
Hew work (office layout changes, elect:rical outlet installation or
relocations, etc.) will be requested via the attached New
Work/Estimate Request form. The following procedure will be used
for Dew work:
1. The department completes the form (asterik items only) and
forwards to Property Maintenance.
2. Property Maintenance provides a cost estimate on the form and
returns it to the requesting department for approval. The
department may obtain the estimate by phone prior to receiving
the form; however, work will be initiated onlv after the
DelJartment/Division Head has sianed the aDlJroval line and
Pronertv Maintenance receives the form.
CODies of each type of form should be made and kept accessible by
each depar1:Jllent. Departments are requested to designate one
individual (and an alternate) for completing and submitting both
types of work requests. This will make for a more efficient
process. Please provide the individuals' names to Property
Maintenance along with your first non-emerqency or new work request
form submission. Your cooperation in adhering to these procedures
is appreciated.
If you have any questions, please contact Mr. Ray Horday at
extension 7630.
EC:fjr
cc: Ray Horday, Acting Property Maintenance Superintendent
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PROPERTY MAINTENANCE DIVISION
WORK REQUEST NO.
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LABOR COST: $
MATERIAL COST: $
TOTAL COST: $
SECTION:
WORK CODE:
* DATE REPORTED:
DATE STARTED:
EXPECTED I
COMPLETION
TIME
INIT. :
SUPV'I CREW I
DATE COMPLE1.'ED:
==m~==~===_============_=====-=====-a--
---~
---===
* REPORTED BY:
* TEL. NO:
* LOCATION:
* BUILDING:
* REQUEST:
.
ACTION TAKEN:
,--
.~DITIONAL COMMENTS/WORK PERFORMED:
(including exceeding E.C.T.)
WORK ACTIVITY SUMMARY (write only WHAT done to WHICH component)
DATE INIT. HRS. WORK ACTIVITY DATE INIT. HRS. WORK ACTIVITY
TOTAL HOURS FROM OTHER SIDE:
TOTAL HOURS:
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MATERIAL REQUIRED UNIT COST EXTENDED COST
$ $
-
TOTAL COST FROM OTHER SIDE: $ TOTAL COST: $ ..-
COMPLETED BY:
CLOCK #:
-
WORK ACTIVITY SUMMARY (write only WHAT aone to WHICH component)
,--
DATE INIT. HRS. WORK ACTIVITY DATE INIT. . WORK ACTIVITY
"
TOTAL HOORS (carry to front):
.
".-
MATERIAL REQUIRED UNIT COST EXTENDED COST
$ $
.
. . -
TOTAL COST (carry to front):
,--
EQUIPMENT IN I Model #: Serial #:
EQUIPMENT OUT I Model #: Serial #:
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