2001-24461 RESO
RESOLUTION NO. 2001-24461
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $62,000 FROM
THE $92 MILLION GENERAL OBLIGATION BOND SERIES 2000 FUND
NO. 373 AND AMENDING THE EXISTING CONTRACT WITH CORZO,
CASTELLA, CARBALLO, THOMPSON, AND SALMAN ARCHITECTS
(C3TS) IN THE AMOUNT OF $62,000.00, TO PROVIDE FOR ADDmONAL
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
ENHANCEMENT OF LIGHTING, FOUNTAINS, AND TREE BASE
TREATMENTS ON LINCOLN ROAD.
WHEREAS, on July 26, 2000, the Manager and City Commission approved a contract with
Corzo, Castella, Carballo, Thompson, and Salman Architects (C3TS) to provide
architectural/engineering services for the enhancement of lighting and decorative fountains on Lincoln
Road that was based on the limited amount of available funding ($300,000) in the General Obligation
(G.O.) Bond Program for the project; and
WHEREAS, since the completion ofthe Lincoln Road Renovation Project in 1998, multiple
meetings have been held with members of the Lincoln Road Merchants Association and Lincoln Road
Marketing, Inc. (the Organizations) to discuss problems with the lighting and fountains on Lincoln
Road; and
WHEREAS,the City's Property Management Department concurs with the findings of the
Organizations that there are deficiencies in the amount of current lighting that is available on Lincoln
Road, and also agrees that some of the fountains on Lincoln Road do not have adequate water flow
for the proper operation of the fountains; and
WHEREAS, the necessary repairs required a complete "as built" electrical drawing to be
completed to show the existing electrical conditions on Lincoln Road, and lighting and fountain
surveys were completed to determine deficiencies in the different existing lighting and fountain
equipment; and
WHEREAS, based on the results of the lighting and fountain surveys, "as built" electrical
drawings, and the input from the Organizations on the needs for Lincoln Road, the scope of work on
the project has grown to an estimated construction cost of $947,000; and
WHEREAS, the additional funding needed to complete the entire scope of work required
for the project including lighting upgrades, fountain upgrades, and the treatment of the tree bases has
been identified; and
WHEREAS, the additional architectural/engineering fees required to complete the permit
ready construction documents for all blocks of Lincoln Road, the required materials and meetings
required for the design review boards, the assistance with the construction bidding process, and the
assistance with the oversight and construction management of the project is $62,000; and
WHEREAS, to comply with the South Florida Building Codes, a professional
architectural/engineering service provider is required to prepare the construction documents that are
necessary for permitting and to bid the project for construction.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Conunission appropriate $62,000 from the $92 Million General Obligation Bond Series 2000 Fund
No. 373 and amend the existing contract with Corzo, Caste1\a, Carballo, Thompson, and Salman
Architects (C3TS) in the amount of $62,000, to provide for additional architectural and engineering
services for the enhancement oflighting, fountains, and tree base treatments on Lincoln Road..
PASSED AND ADOPTED THIS 6th day of June, 2001
fi.
d'- P tU~
ITY CLERK
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V ' C'" - YOR
c: IMYPILE-JIJUI:SOSIUNCOl.r4.WPD
APPROVED AS TO
FORM & LANGUAGE
FOR CUTION
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Date
,/15/01
13:48
C3TS ARCHITECTS & ACCOUNTING DPT ~ 3856737963
~ ' {", -
NO. 687
002
.... '"
.. ..........
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. ..WOR~~FW~R.FQ~P~QF~SSI()~~~:~~~~,Pr=$
To:
City of Miami Beach
Property Management Division
12.015 Michigan Avenue
Miami aeach, Florida 33139
Dele: Muy 14,2001 (revision)
Attenllon:
Mr. Brad A. JUdd, Director
Property Management Division
Lincoln Road Mall Lighting
!>rcpo..' No.: 1317-03.03
Reference:
DESCRIP110N OF SERVICES: Our services will consist of pl'll\lidlng additional professional archifsetul1ll and
engineering services in connection with signed and sealed Design and Construction Documen15 for the
expanded scope including: replacement of tree light fixtures on aU blocks (.0100..1100 blOcll), new pole mounted
light fixtures along the enUre mall, and rehabllllaUon to tile oDD, 700 and 1000 1I10Cl( fountains. TIliS expanded
sc:opa accounts for the construction budget increase from $376.000,00 to $1,000,000.00 as reflected on th!l
approved masler olan already presented .for funding. City forces are understood to be handling all pennitting
duties, C3TS will assist the City with permitting modillcations to the draWings as per the City's request,
COMPI!NSA TlON: Compensation for the above services shan be in llcoordance with our agreement wlth the
City of Miami Beach for Basic Services Renovation, In turn. the.e UlllicellShllll be brol(en down all follows:
. Schematic Design ($10,500,00)"
. 50% Construction Documents
. 100% Construction Documents
. Bidding Asllilltance
· Cons1nJction AdmlnistJation (6 months - $2.8331monthl
Total
t 10,5%
t27%
:1:27%
:1:5,5%
:I: 170/0
Additianal SBNic~
. A1low11nca for one (1) additlonallM8llng
. Fountain Drawings for 700 and 1000 block
· Reimbursable Allowance (to be billed as per our continuing service contract)
Total
. As-builtSurvey, incl. sub-consullantfees ($15.000,00)"
· Two (2) Public Involvement Meetings incl. exhibits ($ 3,000,00)'
TOTAL AMOUNT AUTHORIZED BY THIS WORK ORDER
" (Complete - Billed under PO If. 000015402000)
.. Balance remaining from original PO of $50,000,00)
~
Date
Mr, Brad A. JUdd. Director
Date
$0
S 27,000.00
S 27,000,00
S 5,500,00
$ 17.000.00
$ 76,500,00
S 1,500,00
$ 3.600.00
S 2.000.00
$ 7,000,00
$0
$0
<$ 21,500.00>-
S 62,DOD.00
~1I:a~~11O'-lRM.doe
CORZO CASTELLA CARBALLO THOMPSON SALMAN, P .A,
901 ~on"" De Le<ln .0u",..reI, $ulle SOC, Coral (lallIOS, FlOriO. 331;j4 TII8pnone Na.:(305)445-Z900 F.catmila Il1o,:(305)445-3368
Archlteots Engine.r. Planners
m
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
h\tp:\\cl.mlami-beeeh.n.us
-
COMMISSION MEMORANDUM NO. 873-oj
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: June 6, 2001
FROM:
Jorge M. eonzalez1J . J'~
City Manager fAY 0
A RESOLUTION THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $62,000 FROM
THE $92 MILLION GENERAL OBLIGATION BOND SERIES 2000 FUND
NO. 373 AND TO AMEND THE EXISTING CONTRACT WITH CORZO,
CASTELLA, CARBALLO, THOMPSON, AND SALMAN ARCHITECTS
(C3TS) IN THE AMOUNT OF $62,000.00 TO PROVIDE FOR ADDITIONAL
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
ENHANCEMENT OF LIGHTING, FOUNTAINS, AND TREE BASE
TREATMENTS ON LINCOLN ROAD.
SUBJECT:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding for $62,000 is available from the $92 Million General Obligation Bond Series 2000 Fund No.
373 for improvements to Lincoln Road.
ANALYSIS:
On July 26, 2000, the City Commission approved a contract with Corzo, Castella, Carballo,
Thompson, and Salman Architects (CnS) to provide architectural services for the enhancement of
lighting, and fountains on Lincoln Road. The scope of services to be provided were based on the
limited funds of$300,000 available at the time from the G.O. Bond program.
Since the completion of the Lincoln Road Renovation Project, many businesses along Lincoln Road
have addressed concerns about areas along the Road that have inadequate lighting or "dark spots"
where existing lighting does not cover. Members of the Lincoln Road Marketing Inc. and the Lincoln
Road Merchants Association have both addressed concerns for the safety of the patrons that visit
Lincoln Road at night.
AGENDA ITEM
DATE
c... 7;1/
kJ-6-01
Architectural/engineering costs were expected to be higher than normal negotiated fees for a project
of this type due to the requirements of developing an electrical "as built" plan for the entire length
of Lincoln Road. These electrical "as built" plans were not provided by the former Architect or
Contractor for the Lincoln Road Renovation Project. The "as built" electrical plans are critical in the
determination of existing power supplies, how circuits and wiring are sized and spread out on the
Road to allow for voltage drops, where underground conduits are located and sized, how power is
distributed and from where, and to detennine panel sizes and locations to provide for additional
power requirements that may be necessary to feed additional lighting on the Road and larger pump
motors and lighting required for the enhanced operation ofthe fountains.
The Lincoln Road Organizations and the City's Property Management Department have also
addressed concerns for the design features and operational problems with the fountains on Lincoln
Road. In particular, the fountain on the 500 block of the Road. This fountain has had problems with
the circulation of water due to the original design not providing adequate water supply lines in the
sizes needed for the proper operation of the fountain. The Lincoln Road Organizations had also
requested that the City have a survey of the existing fountain conditions completed to provide
recommendations for other fountain enhancemerns such as replacing the existing fountain spray heads
with a more decorative and lighted type.
After the electrical "as builts" were completed, a comprehensive lighting survey was preformed on
Lincoln Road to detennine the areas where lighting was deficient. Also, the existing lighting, that has
proved to have a tremendous fuilure rate due to poor design and placement, was evaluated to provide
for improvement or replacement needs that would provide good lighting levels on the Road that could
be reasonably maintained.
The recommendations of the surveys are as folIows:
1) Tree Lighting
The plan cans for the complete removal of all existing tree mounted lighting from Lincoln Road.
These low voltage lights, with ground buried transformers, do not provide adequate light and have
an unacceptable failure rate. These lights would be replaced with 334 up-lights at tree bases and in
the shrubbery areas. All transformers would be above ground mounted to eliminate water intrusion.
The utilization of existing underground conduits has also been included to minimize saw cutting of
the concrete walkways and to save on the project costs.
2) General Lighting Enhancements
The recommendations are to add 58 pole mounted lights to provide for general broad lighting in
existing dark areas on the Road. These pole lights, that are identical to the ones installed at the end
of each block during the Lincoln Road Renovation Project, will provide the broad fin-in lighting that
is needed throughout Lincoln Road. The placement of these Pole lights have been set at a random
pattern to maintain the architectural integrity of the existing features on Lincoln Road. Placement of
these lights have also been set to minimize the need for cutting and trenching the existing concrete
walkways.
3) 500 Block Fountain
This fountain has never operated properly due to the fountain's inability to circulate water and the
design has also proved to be a safety issue due to the depth of the water basins and the proximity of
walkways through the planted areas. The recommendations are to fill in the water basin areas with
concrete and to provide fiber optic lighting in their place. This, plus the installation of defined lighting
of the cross over walkways will maintain the overall look ofthe architect's intent ofthe design with
providing a lighted illusion of water while also eliminating all safety issues concerning this fountain.
4) 700 and 1000 Block Fountains
These large circular fountains have no outstanding features other than very basic spray heads. The
1000 block fountain is the main entry feature to Lincoln Road for vehicular traffic coming off of
Alton Road. The fountains lack a proper filtration system to help keep the fountains clean and the
existing pumps are inadequate for providing the proper circulation of the water. The
recommendations for both of these fountains is to increase the depth of the water in the center of the
fountains to allow for a larger water pumping and filtration system. This will also allow for the
installation of a decorative three tier, white (aerated) water fountain system with changing colored
lighting. These spectacular fountain systems, which will provide a full 8' high center jet with lower
perimeter ring jets, will also include a fountain height adjustment sensor that will automatically lower
the height of the fountain on windy days.
5) Tree Base Treatments
The existing openings in the concrete walkways on Lincoln Road for the planted tree are too small
to allow for the proper growth of the trees. Additionally, gravel that was used as a filler at the tree
bases to allow access to the electrical transformers is scattered allover the length of the Road by
patrons of the Mall. The recommendations are to expand the existing openings to allow for the proper
growth of the trees and to provide a poured concrete curb to contain all ofthe filler materials.
With the completion of the surveys and electrical "as builts" it was clear that the $300,000 available
in G.O. Bond for Lincoln Road were inadequate to cover the costs of the estimated $947,000 project.
To obtain the additional funding needed for the project, the City applied for and received a grant from
the National Parks Services in the amount of $135,000. The remaining balance of approximately
$500,000 will be funded through the RDA.
The architects fur the project and the Property Management Department presented the proposed plan
and schematic designs to the Lincoln Road association in a meeting at the Botanical Gardens on
February 27, 2001 The Miami Beach Chamber of Commerce and Property Management also
displayed the design schematic boards that showed the entire project on Lincoln Road to receive
comments from the merchants and property owners about the proposed project. The project was also
discussed and the design boards were also displayed at the recent "Visioning Session" on Lincoln
Road for any comments concerning the project. In all of the meetings, the responses were unanimous
in support of the plan and the proposed work.
The project architects/engineers requested a total of $123,510.12 for the complete design
contingencies that include complete and pennittable construction documents for all blocks of Lincoln
Road, all shop drawings required for the fountain installations, allowances for the required Design
Review Boards submissions and meetings, and an allowance for assistance in the oversight and
management of the construction process. This request did not include the $15,000 that was required
to provide the "as-built" electrical drawings. The total request for architectural/engineering fees for
the project was $138,510.12. These fees were negotiated down by Property Management to a total
of$112,000 that included the cost of the "as built" plans. The original appropriation approved by
Commission for the project based on the available limited funding for the project was $50,000. The
balance needed to complete the architectural/engineering portion of the Lincoln Road project as
outlined in this memorandum is $62,000.
The Administration recommends that the Mayor and City Commission adopt the resolution and
appropriate funding, in an amount $62,000, to C3TS Architects, to provide for the additional
architectural and engineering services as outlined in this memorandum.
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