2008-26938 ResoRESOLUTION NO. 2008-26938
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR
2009 CITY COMMISSION MEETINGS.
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, former Mayor Dermer
solicited input regarding the scheduling of one City Commission meeting a month; and
WHEREAS, subsequent to former Mayor Dermer's request, the Administration placed this
issue on the February 23, 2005 City Commission Meeting agenda to refer it to the
Neighborhood/Community Affairs Committee for discussion; and
WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and
was presented with the idea of having one City Commission meeting a month and an alternate
meeting scheduled the following week; and
WHEREAS, this would allow the City Commission to continue the meeting because of the
lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the
item(s) not handled to the following Wednesday; and
WHEREAS, because the same City Commission agenda will be used, no City Commission/
Manager Agenda reviews will be required; and
WHEREAS, it also allows the Mayor and City Commission, and the Administration to reserve
the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if
necessary, does not result in scheduling problems; and
WHEREAS, this new schedule of one Commission meeting a month and an alternate
meeting was implemented in May 2005; and
WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission
shall meet at such times as may be prescribed by ordinance or resolution; and
WHEREAS, in preparing the recommended meeting dates, the Administration set three (3)
goals: 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month; 2)
schedule City Commission meetings on Wednesdays; and 3) not to schedule City Commission
meetings during the month of August, while the City Commission is in recess; and
WHEREAS, the proposed 2009 calendar calls for eleven (11) regularly scheduled City
Commission meetings, nine (9) alternate meetings; and an additional special budget City
Commission meeting will be scheduled at a later time in September.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
the following dates for the year 2009 City Commission Meetings:
Commission Meetings
January 28 (Wednesday)
February 25 (Wednesday)
March 18 (Wednesday)
April 22 (Wednesday)
May 13 (Wednesday)
June 3 (Wednesday)
July 15 (Wednesday)
August, City Commission in recess
September 9 (Wednesday)
October 14 (Wednesday)
November 4 (Wednesday)*
December 9 (Wednesday)
*Election related items only
Alternate Meetings
March 25 (Wednesday)
April 29 (Wednesday)
May 20 (Wednesday)
July 22 (Wednesday)
September 16 (Wednesday)
October 21 (Wednesday)
November 18 (Wednesday)*
December 16 (Wednesday)
PASSED and ADOPTED this 5th day of November, 2008.
A TEST:
~ ~~~
ROBERT PARCHER, CITY CLERK
M R MATTI HER ERA BOWER
T:WGENDA\2008\November 5\Regular12009-Commission.dates-RESO.doc
APPROVED AS TO
FORM & LANGUAGE
r_ cno cxGr~1 ITInPI
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution setting the dates for the year 2009 Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue•
Shall the Mayor and City Commission approve the 2009 Commission meeting dates?
item summary~rcecommenaation:
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times
as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into consideration events such as
the U.S. Conference of Mayors, Miami-Dade County Days, Art Basel, August recess and September to set
the tentative/final millage and the budget approval process, and if an election year, then November for
election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is
difficult to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals:1) schedule one (1)
Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on
Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City
Commission is in recess.
The Administration recommends approving the resolution.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: ~
2
3
4
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Bob Parcher, City Clerk
~ _ Deeartment Director ~ Assistant City Manager ~ City Manager ~~ ~
'Y 1 ~ I 1~ (~ ~ ~ AGENDA ITEM 'f/'r
DATE If~'~~0~
Y tA~~ A
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, voww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: November 5, 2008
SUBJECT: A RESOLUTION OF THE MAY AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2009 CITY
COMMISSION MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
At the January 12, 2005 Committee of the Whole Meeting, former Mayor Dermer
solicited input regarding the scheduling of one City Commission meeting a month.
Subsequent to former Mayor Dermer's request, the Administration placed this issue on
the February 23, 2005 Commission Meeting agenda to refer it to the
Neighborhood/Community Affairs Committee for discussion.
The Neighborhood/Community Affairs Committee met on March 29, 2005 and was
presented with the idea of having one Commission meeting a month and an alternate
meeting scheduled the following week. This would allow the City Commission to
continue the meeting because of the lateness of the hour or if a particular item(s) may
cause the meeting to run very late, to continue the item(s) not handled to the following
Wednesday. Because the same Commission agenda will be used, no Commission/
Manager Agenda reviews will be required. It also allows the Mayor and Commission,
and the Administration to reserve the Wednesday following a Commission meeting so
that scheduling of a continued meeting, if necessary, does not result in scheduling
problems.
This new schedule of one Commission meeting a month and an alternate meeting was
implemented in May 2005.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall
meet at such times as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into
consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days,
Art Basel, August recess, September to set the tentative/final millage and the budget
approval process, and if an election year then November for election/runoff election
meetings, and finally Federal and Religious Holidays. Considering the above it is difficult
to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1)
schedule one (1) Commission meeting and one (1) alternate meeting a month; 2)
schedule Commission meetings on Wednesdays; and 3) not to schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration met the goals with the following exceptions:
Exception 1: In February, no alternate meeting is schedule because of the Boat Show.
Exception 2: In June, due to Art Basel beginning on June 8, and the U.S. Conference
of Mayors (June 12-16), there is no alternate meeting scheduled.
Nofe: The Miami Beach Annual Boat Show is scheduled for February 12-16 with move-
in scheduled fo start on February 5 and move-out scheduled on February 19,
which creates significant parking and traffic challenges for the City Hall area.
It is recommended that the City Commission meetings be set as follows:
Commission Meetings
January 21 (Wednesday)
February 25 (Wednesday)
March 18 (Wednesday)
April 22 (Wednesday)
May 13 (Wednesday)
June 3 (Wednesday)
July 15 (Wednesday)
August, City Commission in recess
September 9 (Wednesday)
October 14 (Wednesday)
November 4 (Wednesday)*
December 9 (Wednesday)
Alternate Meetings
January 28 (Wednesday)
March 25 (Wednesday)
April 29 (Wednesday)
May 20 (Wednesday)
July 22 (Wednesday)
September 16 (Wednesday)
October 21 (Wednesday)
November 18 (Wednesday)
December 16 (Wednesday)
*Election related items only
The proposed 2009 calendar calls for 11 regularly scheduled Commission meetings,
nine (9) alternate meetings; and an additional Special Budget Commission meeting will
be scheduled at a later time in September.
In preparing the calendar, City-designated
taken into consideration. Attachment "A"
Attachment "B" is a list of Jewish holidays.
holidays and religious holidays have been
is a list of City of Miami Beach holidays.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
proposed City Commission meeting dates and alternate meeting dates for the year
2009.
Q,,~
JMG/REP/Ih
T:WGENDA\2008\November 5\Regular\2009-Commission dates-MEMO.doc
Attachment "A"
CITY OF MIAMI BEACH
LEGAL HOLIDAYS 2009
New Year's Day Thursday, January 1, 2009
Dr. Martin Luther King, Jr. Day Monday, January 19, 2009
President's Day Monday, February 16, 2009
Memorial Day Monday, May 25, 2009
Independence Day Friday, July 3, 2009
Saturday, July 4, 2009
Labor Day Monday, September 7, 2009
Veterans Day Wednesday, November 11 2009
Thanksgiving Day Thursday, November 26, 2009
Day after Thanksgiving Friday, November 27, 2009
Christmas Friday, December 25, 2009
Attachment "B"
JEWISH HOLIDAYS 2009
Tu B'Shevat February 9, 2009
Ta'anit Esther March 9, 2009
Purim March 10, 2009 (work should be avoided)
Shushan Purim March 11, 2009
Passover April 8-16, 2009 (work is permitted only on April 12-14)
Second Passover May 8, 2009
Lag B'Omer May 12, 2009
Shavuot May 28-30, 2009 (no work permitted)
The 17th of Tammuz July 9, 2009
Tish'a B'Av July 29-30, 2009 (work should be avoided)
Rosh Hashanah September 18-20, 2009 (no work is permitted)
Fast of Gedaliah September 21, 2009
Yom Kippur September 27-28, 2009 (no work is permitted)
Sukkot October 2-8, 2009 (work is permitted only on Oct. 5-8 )
Hoshana Rabbah October 9, 2009
Shemini Atzeret October 10, 2009 (no work is permitted)
Simchat Torah October 11, 2009 (no work is permitted)
Chanukah December 11-19, 2009