091-2001 LTC
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
hltp:\\cl.miami-beach, fl.u.
L.T.C. No. q I - ';;0 0 I
LETTER TO COMMISSION
May 11,2001
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
FROM:
Jorge M. Gonzalez \,
City Manager U~
SUBJECT:
CAPITAL IMPROVEMENT PROJECTS OFFICE
At the Monday, May 14th meeting of the G.O. Bond Oversight Committee, a presentation will be
made describing the structure of the Capital Improvement Projects Office (CIP).
The CIP Office organizational chart is attached for the Commission's review. This office is being
created in order to serve as a focal point for the planning and construction management activities
associated with the extensive capital projects work being funded by the recently authorized G.O.
Water and Sewer Bond and stormwater funding. The office is also being created and configured to
enable an on-going focal point for capital projects after the completion of the various bond funded
projects.
The office will be directed by a Capital Improvement Project Director reporting to one of my
Assistant City Managers. The CIP Director is a new position and will be a Department Director
level position within the entire Miami Beach organization.
As the organization chart indicates, the Director will be supported by a Community Involvement and
Outreach Office (new position) that will be responsible for both public information and community
involvement and outreach. The Director is also supported by an administrative component (three
new positions) that will provide support for the administrative aspects of the Capital Improvement
Projects. The administrative component will provide support in the areas of Procurement,
contracting and other related elements.
The principal work activities of the CIP Office are divided into a planning section and a project
management section. On the attached organization chart the block indicating Planning and Project
Management indicates functions and are not meant to reflect a staff position.
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In the Planning section, it is anticipated that three new positions would be added to the organization
to coordinate planning in each of the respective regions of Miami Beach. A person would be
assigned to North Beach, to Middle Beach and to South Beach planning efforts and would be
responsible for coordinating all of the CIP planning activities within that geographic region. This
geographic approach is mirrored in the project rnanagement component and will also be mirrored
in the Neighborhood Services Department when it is fully staffed and functioning.
The advantage of the regional approach is that it allows familiarity with the region and full
coordination of activities within that particular affected area. Further it allows the different
departments involved in activities in a geographic region to form liaisons and teams to coordinate
and share information relative to that specific geographic region of Miami Beach.
In the Project Management section, again three positions (existing positions) would be employed to
coordinate the different CIP construction project activities in the three geographic regions of Miami
Beach. Each of the three project leaders would be responsible within their respective region to
coordinate and direct construction management activities that are under t8ken by city forces, by
Hazen and Sawyer and by URS and any subcontractors.
The positions that are being created in the CIP Office will be staffed in part from existing resources
available primarily in the Public Works Department of the City. As the Construction Management
function currently located in Public Works will now be in the CIP office, a number of persons from
this office will be shifted to the CIP Office. Several new hires will be necessary and more detailed
information will be available as the specifics are further developed.
Please do not hesitate to contact me with any questions you have regarding this organization
structure and how it will fit into our plans for Capital Improvements in the City of Miami Beach.
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Attachment
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'= NEW POSmON
PlJBLlCWORRS
CONSTRUCTION
MANAGEMENT
HAZEN & SAWYER
URS
'NORTH
BEACH
PLANNER
'MIOO(E
BEACH
PLANNER
'SOUTH
BEACH
PLANNER
REGIONAL PROJECTS TEAM LEADERS
PLANNING
PROJECT MGMT.
'COMMUNlTY
INVOLVEMENT &
OUTREACH
'2 SUPPORT STAFF
.ADMN. MGR
'CIP Of RECTOR
ASSISTANT CITY MANAGER
CAPITAL IMPROVEMENT PROJECTS OFFICE