2008-26945 ResoRESOLUTION NO. 2008-26945
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE ADMINISTRATION TO PROCEED WITH
LIMITED UPGRADES TO THE LITTLE STAGE THEATER, AS A
MAINTENANCE PROJECT THROUGH THE CITY'S PROPERTY
MANAGEMENT DIVISION, THAT WOULD ALLOW ITS
OPENING AND USE, PRIOR TO THE FUTURE
COMPREHENSIVE LITTLE STAGE THEATER COMPLEX
PROJECT (THE PROJECT); AND FURTHER APPROVING AND
AUTHORIZING UP TO $25,000 TO FUND FOR THESE
UPGRADES FROM THE PREVIOUSLY APPROPRIATED
PROFESSIONAL SERVICES PORTION OF THE PROJECT,
WITH FUNDS PREVIOUSLY APPROPRIATED FROM THE CITY
CENTER RDA CAPITAL FUND NO. 365.
WHEREAS, there has been community interest to have the Little Stage Theater
in operation prior to the future comprehensive Little Stage Theater Complex Project (the
Project); and
WHEREAS, City staff explored possible renovation options that would allow the
facility to open; and
WHEREAS, the work in question was estimated at $15,561, excluding
contingency, with an estimated timeline of nine (9) working days; and
WHEREAS, of this amount, approximately $12,339 is categorized as
maintenance work to be funded through the Property Management Division's
Maintenance Budget; and
WHEREAS, the remaining $3,222 is categorized as new scope of work to be
funded through the City's Capital Budget; and
WHEREAS, on November 18, 2008, a discussion on the Little Stage Theater
was held at the Finance and Citywide Projects Committee (Committee) meeting; and
WHEREAS, the Committee approved up to $25,000 for a maintenance project,
consisting of interior upgrades only; and
WHEREAS, the Committee made a motion to fund the upgrades from the
previously appropriated professional services portion of the Project, instead of
appropriating additional funds; and
WHEREAS, these funds are already encumbered for Glavovic Studio, Inc.
(Glavovic), the Consultant for the Project; and
WHEREAS, Glavovic's Blanket Purchase Order (BPO) will be reduced in the
amount of $25,000; and
WHEREAS, Glavovic's proposed Master Plan for the Project has not been
presented to the City Commission for approval; and
WHEREAS, should the City Commission decide to proceed with the proposed
Master Plan improvements, these funds are to be replaced once additional funding for
the Project becomes available for construction.
APPROVED AS TO
FORM ~ LANGUAGE
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to proceed with limited upgrades to the
Little Stage Theater, as a maintenance project through the City's Property Management
Division, that would allow its opening and use, prior to the future comprehensive Little
Stage Theater Project (the Project); and further approving and authorizing up to $25,000
to fund for these upgrades from the previously appropriated professional services portion
of the Project, with funds previously appropriated from the City Center RDA Capital Fund
No. 365.
PASSED and ADOPTED this 10th day of December , 2008.
ATTEST:
I~~ ~~.~ ~~.~ ~.
Robert Parcher, City Clerk
a Herrera B wer, Mayor
T:WGENDA\2008\December 10\Consent\S-Acorntheater-02-12.10.08-Reso.doc
~ FO CUTION
.~- ~.
~~ q~ Date
COMMISSION ITEM SUMMARY
T:WGEND ecember 10\Consent\S-Acorntheat -02-12.10.08-SUMM.doc
IIAl~l1IBEACH
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and
authorizing the Administration to proceed with limited upgrades to the Little Stage Theater, as a
maintenance project through the City's Property Management Division; and further approving and
authorizing up to $25,000 to fund for these upgrades from the previously appropriated professional
services portion of the Little Stage Theater Complex Project (the Project), with previously appropriated
funds from the City Center RDA Capital Fund No. 365.
Key Intended Outcome Supported:
To ensure well designed quality Capital Projects; to ensure well maintained infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.):
More recreation opportunities are ranked by residents as one of the changes that will make Miami Beach a
better place; 79% of residents rated recreation programs and facilities as excellent or good.
Issue:
Shall the City Commission approve the resolution?
Item Summa /Recommendation:
In response to the community's interest to have the Little Stage Theater in operation prior to the future
comprehensive Little Stage Theater Complex (the Project), City staff explored possible renovation options.
Three (3) options were discussed ranging in scope from interior aesthetic upgrades to broader upgrades
that would be in keeping with the proposed Consultant's Master Plan for the Project. In an effort to reduce
costs further, Option One, was further modified and its scope revised with the idea of adapting the space to
accommodate a black box theater. Additionally, the delivery method was re-evaluated to proceed with
these upgrades as a maintenance project through the City's Property Management Division. The revised
work was estimated at $15,561, excluding contingency, with an estimated timeline of nine (9) working
days. On November 18, 2008, a discussion on the Little Stage Theater was held at the Finance and
Citywide Projects Committee (Committee) meeting. The Committee approved up to $25,000 for a
maintenance project, consisting of interior upgrades only. Furthermore, the Committee made a motion to
fund the upgrades from the previously appropriated professional services portion of the Project, instead of
appropriating additional funds. Since these funds are already encumbered for Glavovic Studio, Inc.
(Glavovic), the Consultant for the Project, Glavovic's Blanket Purchase Order (BPO) will be reduced in the
amount of $25,000. At this time, Glavovic's proposed Master Plan has not been presented to the City
Commission for approval. Once presented, should the City Commission decide to proceed with the
proposed Master Plan improvements, these funds are to be replaced once additional funding for the
Project becomes available for construction.
The Administration recommends approval of the Resolution. By approving the Resolution, the
Administration will be able to roceed with the limited u rades to the Little Sta a Theater.
Adviso Board Recommendation:
Finance and Cit ide Projects Committee
Financial Information:
Source of Amount Account
Funds: 1 $25,000 From the previously appropriated City Center RDA
Capital Fund No. 365 -Account No.365-2654-061357;
BPO No. 9110.
2
3
O Total $25,000
Financial Im act Summa
Cit Clerk's Office Le islative Trackin
NurV Menicucci, ext. 6958
Sign-n
nt Director si nt Cit Mana er na er
JECH TH JMG
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AGENDA ITEM ~ `-"
DAT£ o~ /C)°
~ MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City C mmission
FROM: Jorge M. Gonzalez, City Manage
DATE: December 10, 2008
SUBJECT: A RESOLUTION OF THE MAYOR~-ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ADMINISTRATION TO PROCEED WITH LIMITED UPGRADES TO THE LITTLE
STAGE THEATER, AS A MAINTENANCE PROJECT THROUGH THE CITY'S
PROPERTY MANAGEMENT DIVISION, THAT WOULD ALLOW ITS OPENING
AND USE, PRIOR TO THE FUTURE COMPREHENSIVE LITTLE STAGE
THEATER COMPLEX PROJECT (THE PROJECT); AND FURTHER
APPROVING AND AUTHORIZING UP TO $25,000 TO FUND FOR THESE
UPGRADES FROM THE PREVIOUSLY APPROPRIATED PROFESSIONAL
SERVICES PORTION OF THE PROJECT, WITH FUNDS PREVIOUSLY
APPROPRIATED FROM THE CITY CENTER RDA CAPITAL FUND N0.365.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding for this task has been previously appropriated in the FY 2006-2007 Capital Budget,
specifically City Center RDA Capital Fund No. 365 for design. Account No. 365-2654-
061357 (BPO No. 9110).
ANALYSIS
In response to the community's interest to have the Little Stage Theater building in operation
as a viable venue prior to the future comprehensive Little Stage Theater Complex Project
(the Project), City staff explored possible renovation options that would allow the facility to
open and potentially be used by SoBe Music, current tenant to the Carl Fisher Clubhouse,
as well as by other City departments.
As a result, the following three (3) options were discussed ranging in scope from interior
aesthetic upgrades to broader upgrades that would be in keeping with the proposed
Consultant's Master Plan for the Project:
• Option One, interior upgrades only, was estimated at $100,000 - $150,000 with an
estimated timeline for construction of four (4) months.
• Option Two, provided interior upgrades to meet minimum code requirements, as well
as aesthetic upgrades, was estimated at $456,000 with an estimated timeline of six
(6) to eight (8) months.
Cify Commission Memorandum
December 10, 2008
Little Stage Theater
Page 2 of 2
Option Three, interior upgrades and limited exterior upgrades as proposed in the
Consultant's Master Plan for the Project, was estimated at $565,000 with an
estimated timeline of twelve (12) to fourteen (14) months.
In an effort to reduce costs further, Option One, was further modified and its scope revised
with the idea of adapting the space to accommodate a black box theater. Additionally, the
delivery method was re-evaluated, and instead of proceeding with these limited upgrades as
a capital improvement project, it is recommended to proceed with the upgrades as a
maintenance project through the City's Property Management Division. The revised work
was estimated at $15,561, excluding contingency, with an estimated timeline of nine (9)
working days. Of this amount, approximately $12,339 is categorized as maintenance work
to be funded through the Property Management Division's Maintenance Budget. The
remaining $3,222 is categorized as new scope of work to be funded through the City's
Capital Budget.
On November 18, 2008, a discussion on the Little Stage Theater was held at the Finance
and Citywide Projects Committee (Committee) meeting (refer to attached Exhibit No. 1). At
the meeting, the Committee approved up to $25,000 for a maintenance project, consisting of
interior upgrades only. Furthermore, the Committee made a motion to fund the upgrades
from the previously appropriated professional services portion of the Project, instead of
appropriating additional funds.
Since these funds are already encumbered for Glavovic Studio, Inc. (Glavovic), the
Consultant for the Project, Glavovic's Blanket Purchase Order (BPO) will be reduced in the
amount of $25,000. At this time, Glavovic's proposed Master Plan has not been presented
to the City Commission for approval. Once presented, should the City Commission decide
to proceed with the proposed Master Plan improvements, these funds are to be replaced
once additional funding for the Project becomes available for construction.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Resolution
approving and authorizing the Administration to proceed with limited upgrades to the Little
Stage Theater, as a maintenance project through the City's Property Management Division,
that would allow its opening and use, prior to the future comprehensive Little Stage Theater
Complex Project (the Project); and further approving and authorizing up to $25,000 to fund
for these upgrades from the previously appropriated professional services portion of the
Project, funds previously appropriated from the City Center RDA Capital Fund No. 365.
Attachment
T:\AGENDA\2008\December 10\Consent\S-Acomtheater-02-12.10.08-Memo.doc
~xHtt3c'r' rto .1
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov
COMMITTEE MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City mmission
FROM: City Manager Jorge M. Gonzalez
SATE: November 18, .2008
SUBJECT: MEETING OF THE FINANCE AN IDE PROJECTS COMMITTEE
This shall serve as written notice that a meeting of the Finance and Citywide
Projects Committee has been scheduled for November 18, 2008, at 2:30 P.M. in
the City Manager's Large Conference Room.
The agenda is as follows:
NEW BUSINESS
1. Proposed Project for Retail and Garage in the Sunset Harbor
Neighborhood
Tim Hemstreet, Assistant City Manager
2. a~) Discussion of Potential Garage Project in the Collins Park
Neighborhood.
Collins Park Neighborhood Project -Referred by Commissioner Jerry
Libbin
b) Discussion Regarding a Proposed Joint Venture for a Parking
Garage Project in the Collins Park Neighborhood.
Collins Park Garage Presentation -Referred by Commissioner
Deede Weithorn
Tim Hemstreet, Assistant City Manager
3. Discussion of potential garage project as part of the North Beach
Town Center Plan.
Jorge Gomez, Planning Director
4. Discussion Regarding Acorn Lights Located in Normandy Isle,
Normandy Sud ROW Project.
Jorge Cano, Assistant Director CIP
5. Discussion on Additional Pedestrian Lighting for the Nautilus West
ROW Neighborhood.
Jorge Chartrand, CIP Director
6. Discussion Regarding the Wing Art Work at the end of Lincoln Road
and Washington Avenue.
Fred Beckmann, Public Works Director
7. Discussion Regarding Limited Improvements to the Little Stage
Theater.
Jorge Chartrand, CIP Director
8. Discussion Regarding Implementation of the Affordable Housing Ad
Valorem Tax Deferral Approved by the 2007 Florida Legislature.
Kevin Crowder, Economic Development Division Director
Finance and Citywide Projects Committee Meetings for 2008:
December 16, 2008
JMG/PDW/rs/ns
To request this material in accessible format, sign language interpreters,
information on access for persons with disabilifies, and/or any accommodation to
review any document or participate in any city-sponsored proceeding, please
contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY five
days in advance to initiate your request. TTY users may also call 711 (Florida
Relay Service).
Cc. Mayor and Members of the City Commission
Management Team
MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
FINANCE COMMITTEE MEMORANDUM
TO: Finance and Citywide Projects Committee
FROM: Jorge M. Gonzalez, City Manager
DATE: November 18, 2008
SUBJECT: LIMITED IMPROVEMENTS TO THE LITTLE STAGE THEATER
ANALYSIS
In response to the community's interest to have the Little Stage Theater in operation prior to the
future comprehensive Little Stage Theater Complex Master Plan renovation project (the Project),
City staff explored possible renovation options that would allow the facility to open and potentially be
used by SoBe Music, the current tenant of the Carl Fisher Clubhouse.
In a previous Letter to Commission, dated September 2, 2008, three options were discussed
ranging in scope from interior aesthetic upgrades to broader upgrades thatwould be in keeping with
the proposed Consultant's Master Plan for the Little Stage/Clubhouse complex.
Option 1, interior upgrades only, was estimated at $100,000 - $150,000 with an estimated timeline
for construction of four months. The proposed improvements for this option included limited
demolition of interior items to be replaced such as the stage platform and theater seating;
corrections to some life safety items such as door hardware and lighting; demolition and
reconstruction of affected partitions and ceilings; miscellaneous improvements to interior finishes
such as flooring, theater seating, window blinds, curtains, and painting; replacement of some
window glass panes; and some replacement and/or repair of toilet partitions, restroom accessories,
and plumbing fixtures.
Option 2, provided interior upgrades to meet minimum code requirements, as well as aesthetic
upgrades, was estimated at $456,000 with an estimated construction timeline of six to eight months.
Option 2 included, in addition to those items included in Option 1, total replacement of the
mechanical and electrical systems, including a new fire alarm system.
Option 3, interior upgrades and limited exterior upgrades as proposed in the Consultant's Master
Plan for the complex, was estimated at $565,000 with an estimated construction timeline of twelve to
fourteen months. The proposed improvements for this option included improvements to the building
envelop with new doors, windows, and roof replacement. This option also included new mechanical,
electrical, and plumbing (MEP) systems, and total new interior finishes, including new acoustical
panels over windows for light and acoustic control. It also included a new reconfigured theater
layout to accommodate for future connection to a new Theater Pavilion, proposed by the consultant
Master Plan, to house dressing rooms and other operational improvements now lacking in the
existing facility.
In an effort to keep costs further to a minimum, Option 1 was furthered modified and scope revised
with the idea of having a black box theater. Additionally, the delivery method was re-evaluated, and
instead of proceeding with these limited upgrades as a capital improvement project, these upgrades
are suggested to proceed as a maintenance project through the City's Property Management
Division. As a maintenance project, scope of work can potentially be reduced, the permitting
process, if required, can potentially be accelerated, and the construction timeframe be substantially
reduced.
Finance & Citywide Projects Committee
November 18, 2008
Little Stage Theater
Page 2 of 7
On October 23, 2008, City staff from the Property Management Division and the Capital
Improvement Projects (CIP) Office visited the site to discuss the alternatives. As a result, a revised
scope includes the following: removal of wood stage, step seating, and step lighting, but no
replacement (folding chairs to be provided instead); removal of existing sound /lighting booth and
replacement with an open booth system in main floor area; removal of existing stage curtain, but no
replacement; removal of existing carpet and repair /preparation of floor surface, but no replacement
of carpet; removal of existing stage lighting to be stored for future use, but no lighting replacement or
additional fixtures included; inspection of electrical panel board and stage lighting cables;labe{ing of
electrical circuits; inspection of roof and minor repairs; installation of ADA thresholds in exterior
doors, but no replacement of existing hardware; inspection of plumbing infrastructure and
replacement of diaphragms on flush valves, replacement of gaskets in lavatory faucets, replacement
of wax seals on toilets; minor restroom ADA upgrades, but no modification to existing layout;
replacement of toilet partitions or fixtures; painting of facility interior; and installation of two 5 ton
Rheem condensing units and wiring installation of air handling units. This revised work is estimated
at $15,561 with an estimated timeline of nine working days. Refer to attached Exhibit A, for a
proposal prepared by the Property Management Division. Of the estimated $15,561, approximately
$12,339 are considered as maintenance costs and $3,222 is estimated as new work.
The above option does not include any replacement of the existing windows or doors, which are not
in good condition and which do not comply with current impact resistance codes. It also does not
make provisions to replace existing electrical wiring in the facility which has been identified to
contain asbestos by a report recently completed. However, if the asbestosis not disturbed the code
would allow operation of the facility under the current conditions. At this time, this option
contemplates minimal internal renovation work to the facility and has not been reviewed by the
necessary jurisdictional agencies. In discussing the modifications with the Building Department they
have stated that as long as improvements are minor and of a maintenance nature no compliance
with current codes would be triggered. Modifications must be kept to a minimum. Should the
applicable jurisdictional agencies require additional work, these will result in additional construction
costs and will result in an increase in the construction timeframe.
Should the Committee decide to proceed with these upgrades, additional funds in the amount of
$3,222, in addition to the ones previously appropriated from the City Center RDA Capital Fund in the
amount of $12,339, will need to be made available. As the existing conditions are currently
unknown, we recommend an additional amount of $10,000 be made available as a contingency for
the project.
CONCLUSION AND/OR RECOMMENDATIONS
The Administration is presenting to the Finance and Citywide Projects Committee (Committee) the
option to proceed with limited upgrades to the Little Stage Theater that would allow its opening and
use, prior to the future comprehensive master plan renovation project, and would allow SoBe Music
to use the facility as part of their programming. The Administration seeks the Committee's guidance
on the subject matter and a recommendation on the additional required appropriation..
JMG/TH/JECh/MGP/NM
F:ICAPI\$a11\ChartrandlLittle Stage F&CW Memo.doc