96-22109 RESO
RESOLUTION NO. 96-22109
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING $140,000 FROM
BOND FUND NO. 351. TO WORK ORDER NO. 351-2110 ENTITLED," CITY
HALL RENOVATIONS."
WHEREAS, the City recognizes the need to provide convenient and efficient service to
residents, visitors, and the business community; and
WHEREAS, the City further recognizes the need to provide an attractive appearance at City
Hall while addressing basic concerns of security and appropriate work spaces; and
WHEREAS, the Administration has developed recommendations, based upon functional co-
location of interdependent services provided within City Hall, that will create significant
improvements in customer servicelsatisfaction and a better work environment; and
WHEREAS, appropriations are required to cover expenditures associated with the proposed
renovations; and
WHEREAS, the total estimated cost of this project phase for design, modifications to the
building, relocation, repair and replacement of furniture and fixtures amounts to approximately
$140,000.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the appropriation of $140,000 from Bond Fund No. 351 to City Hall
Work Order 351-2110 entitled "City Hall Renovations."
PASSED and ADOPTED this 11 th
ATTEST:
J~o L-.uJ r OA.~
CITY CLERK
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CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
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COMMISSION MEMORANDUM NO. _5J3-q /,
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DATE: September 11, 1996
FROM: Jose Garcia-Pedrosa
City Manager
SUBJECT: A RESOLUTION 0 HE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI ACH, FLORIDA, AUTHORIZING $140,000 FROM
BOND FUND NO. 351. TO WORK ORDER NO. 351-2110 ENTITLED,
" CITY HALL RENOVATIONS."
RECOMMENDATION:
Adopt the Resolution.
BACKGROUND
On May 21, 1996, the Administration discussed improvements to City Hall facilities in its
communication to the City Commission via LTC 65-1996 (copy attached). As noted at that time, the
issue of City Hall being "user friendly" to the general public was of particular concern. The
opportunity exists now to meet the ongoing commitment to ease access by the public by a) co-
locating departments with critical functional relationships and b) relocating departments in order to
provide convenient service delivery to residents, customers and visitors. That process has begun,
with the hiring of architects to prepare space plans and the notification of the building owner at 1680
Michigan A venue that we will not extend the current year lease for the Building Department and
Code Compliance Division.
At the same time, the construction of long overdue improvements in the Mayor and Commission
offices has commenced. The work involves three elements: replacement and maintenance work,
improvements for increased efficiency of workspace, and compliance with ADA requirements.
ANALYSIS
A line item amount of $280,000 was set aside during this fiscal year for remodeling work in City
Hall. This funding has been expended in three projects:
(1) The City Manager's office remodeling
(2) The Commission chambers remodeling
(3) The basic framing and wall work for the Mayor and Commission
(4) Architectural fees
(5) Carpeting
AGENDA ITEM
c..7Z
DATE~
City Hall Renovations
Page Two
September 11, 1996
In order to continue and complete the Mayor and Commission offices, an additional appropriation
of$40,000 will be required. The plans for the Clerk's office on the fIrst floor need to proceed in order
to continue with the overall scheme. It is requested that an additional $100,000 be allocated this
fiscal year so that the work can begin this month.
The changes will provide a brighter appearance overall, increase citizen service, assure and reinforce
security, and enhance the business environment for both the public and employees providing services
to them. The renovation will, in some instances, replace furnishings that are nineteen (19) years old
and beyond repair and expected lifecycle.
A follow-up appropriation will be presented to the City Commission in October once an overall
budget and timeline have been prepared for the balance of the remodeling work.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
Resolution authorizing appropriation of $140,000 from Fund No. 351 to City Hall Work Order No.
351-2110 to fund renovation of offIce space and related furnishings this fiscal year.
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