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2001-24480 RESO RESOLUTION NO, 2001-24480 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO SUBMIT AN APPLICATION IN COOPERATION WITH THE MIAMI BEACH COMMUNITY DEVELOPMENT CORPORATION TO THE NFL COMMUNITY FOOTBALL FIELDS PROGRAM, A PARTNERSHIP OF THE NATIONAL FOOTBALL LEAGUE (NFL) CHARITIES AND LOCAL INITIATIVES SUPPORT CORPORATION (LISC), FOR RENOVATIONS TO THE FLAMINGO FOOTBALL FIELD, IN THE AMOUNT OF $100,000, TO BE MATCHED WITH $50,000 OF CITY FUNDING, AS RECOMMENDED IN THE APPROVED $92 MILLION GENERAL OBLIGATION BOND PROGRAM, FUND 374; FURTHER APPROPRIATING THE GRANT, IF APPROVED AND ACCEPTED BY THE CITY, IN THE WORK ORDER FOR THE FLAMINGO PARK GENERAL OBLIGATION BOND PROGRAM RENOVATION PROJECT; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ALL NECESSARY DOCUMENTS RELATED TO THIS APPLICATION, WHEREAS, the NFL Community Football Fields Program is a partnership of the National Football League (NFL) and the Local Initiatives Support Corporation (LISC) provide funding for non-profit, neighborhood-based organizations with financial and technical assistance to improve the quality, safety and accessibility oflocal football fields; and WHEREAS, these funds are made available to eligible community-based organizations registered as exempt from Federal Income tax under Internal Revenue Service Code Section 501 (c)(3); and WHEREAS, the Miami Beach Community Development Corporation has agreed to partner with the city to submit the grant application; and WHEREAS, on June 19, 1996, the City Commission approved the General Obligation Bond Parks Master Plan for the restoration of the City's Parks System and on November 2, 1999 the citizens of Miami Beach approved the $92 Million 1999 General Obligation Bond Program, including improvements and enhancements to the Flamingo Park football field; and WHEREAS, the renovations funded by this grant source, if approved, will contribute significantly to the Flamingo Park renovation project. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein approve and authorize the City Manager, or his designee, to submit an application in cooperation with the Miami Beach Community Development Corporation for grant funds from the NFL Community Football Fields Program, a Partnership of the National Football League (NFL) Charities and Local Initiatives Support Corporation (LISC), for the purpose of renovating the football field at Flamingo Park, in the amount of $100,000, to be matched with $50,000 of City funding, as recommended in the approved $92 Million General Obligation Bond Program, Fund 374; further appropriating the grant, if approved and accepted by the City, in the Work Order for the Flamingo Park General Obligation Bond Program Renovation Project; and authorizing the Mayor and City Clerk to execute all necessary documents related to this application. PASSED and ADOPTED this 27th day of ~L MAYOR ATTEST: ~( f (4lL- CITY CLERK JMGIRCM/KS T:\AGENDA\2001\jun2701\CONSENT\NFLGRANT.RESII.doc APPROY!D AlTO FORM. LANGUAGE a FOREXECUTlON MlIJlJL,IJ___ ~-I3.;d/ ~D 05/03/2001 14:34 3055382853 PAGE 83/18 ., LIse '- ---Helpi;;g neighbors build communities NFL COMMUNITY FOOTBALL FIELDS PROGRAM The NFL Community Football Fields Program is a paTtl1ersbip of the National Football League (NFL) Charities and the Local Initiatives Support Corporation (LISC) to provide non-profit, neighborhood-based organizations with financing and technical assistance to improve the quality, safety and accessibility oflocal football fields, Parl<s and ball fields can serve as tremendous community assets because they offer opportunities for recreation, education, and relaxation that contribute to the local quality of life, especially for young people, In three years of programming, the Fields Program has awarded $4.8 million in grants for 56 projects with total development costs of $19.4 million in some 40 cities across the country. The fourth round of the Fields Program will make award announcements for grants in the early fall of2001. How the Fields Progl"llm Works The NfL Charities and LrSCfirst issues an open invitation to all qualified non-profit organizations in NFL markets to submit proposals for funding. LIse reviews the proposals, requests additional information where necessary and makes site visits to the fmalist organizations. Then LISe recommends to the NFL which organizations have the capacity, plans and partners to renovate their local football fields and to attract increased youth football programming to the site. The NFL makes the final funding decisions. Once the NFL chooses the award recipients, LISC works with local NFL teams and the award recipients to make press announcements and handle media events. LISe then manages the flow of funding, making sure that projects move forward on a timely schedule and according to plan. The proposal and review process are designed to make sure that the capital improvements to renovate older and establish new football fields will have a stream of maintenance funds and the community support needed to sustain the use of the fields over the long term. P.lof2 05/03/2001 14:34 3055382863 PAGE 04/10 . NFL Fund. Leverage Other Investment. :LIse works \0 ensure that field projects receiving NFL funding have matching dollars to meet their total development budgets and that sources of field maintenance funds are located. Local match funds are valuable because they create investment pannerships that strengthen the project, Moreover, many of the field projects are located in close proximity to other community revitalization effons, creating a web of local investments that reinforce each other. The Fields Program is alsO' welcome to the involvement of individual NFL teams and players, LiSe will work to accommodate additional donations, promotions, and events from teams and players as long as they meet the program gui,delines. LIse as an NFL Partner Lise is the nation's lilrgest support organization of nonprofit community development. Since 1979. use has raised more than $3 billion for non- profit neighborhood based organizations which have leveraged those funds to raise an additional $4 billion, These local partners have used those funds to build or rehabilitate nearly 120,000 units of affordable housing, and create 12 million square feet of commercial and industrial space, including community facilities such as child and health care centers, and parks and open spaces. Lise operates through a network of 38 local offices, based in most of the country's largest metropolitan areas and a national rural program that works with some 70 rural.based community development organizations. Local offices allow LIse to have a hands-on approach to these development projects, and to monitor these investments over the long term. LIse staff have experience not only in real estate, but also in how to build the organizational capacity of neighborhood non-profits so they are able to manage and lead local rcvitali:tation efforts. Why W Drk with Neighborhood NOD Profit Orgsnnstions Many neighborhood based non-profit organizations know how to manage capital improvements to parks and to broker programming (i.e. youth football leagues, science fairs, summer festivals and community celebrations) into park fields and play spaces. Equally irnpol'tant, neighborhood- based organizations engage residents as stakeholders. If local residents have a sense of ownership and see themselves as central to the creation and maintenance of play fields, those developments are much more likely to be protected and prese:rved for long-term use. The fields Program is intended not only to respond to the immediate shortage of play fields, but also to build an infrastructure, through partnerships and resident involvement, to help sustain these open spaces for community use. p. 2 of 2 05/03/2001 14:34 3B55382863 PAGE B5/18 LIse '- Helpi;;g neighbors build communities NFL COMMUNITY FOOTBALL FIELDS PROGRAM 2001 REQUEST FOR PROPOSALS ,Overview The NFL Community Football Fields PJ:-ogram is a partnership of the National Football League (NFL) and the Local In~tiatives Support Corporation (LISC). The goals of the NFL Community Football Fields PJ:-ogram are to provide non- profit, neighborhood-based orga,nizations with financial and technical assistance to improve the quality, safety and accessibility of local football fields. The program provides grants of up to $100,000 for capital improvement projects. Eligib1eprojects will be sponsored by community-based organizations registered as exempt from Federal Income Tax under Internal Revenue Service Code Section 501 (c)(3). Eligible organizations will be located specifically and exclusively within NFL Target Markets, listed in Attachment A, Strong preference will be given to those proposals that (1} seek to upgrade existing facilities that are in poor condition or otherwise underutilized; (2) demonstrate active use of the fields; (3) attract match funding exceeding the minimum required match; (4) involve local partnerships with Parks and Recreational Departments (or other suitable partners) to promote youth and community programming on the fields; and (5) provide for continuing field maintenance ,and safety, PJ:-oposals may request up to $100,000 from the NFL Community Football Fields Program to be used for capital improvements. Proposals are due on June 30, 2001. Please read the complete Request for Proposals before making a decision to apply. Page J of6 05/03/2001 14:34 3055382863 PAGE 06/10 The NFL Community Football Fields PToe:ram ObJectives Athletic fields can serve as tremendous community assets because they offer opportunities for recreation, education, and rela.'C:ation that contribute to the local quality of life. The NFL Community Football Fields Program (the "Fields Program") seeks to redress the shortage of clean, safe, accessible football fields in low- and moderate-income neighborhoods. Non-profit neighborhood-based organizations can play a lead role in the improvement of existing or creation of new athletic play fields. With experience in both real estate development and community building, many of these organi~ations possess the capacity to address both the capital aspects of play fields development and the program elements (i.e. youth football leagues, sports toumaments, science fairs, summer festivals, community celebrations, and after-school events). Equally important to this experience, neighborhood- based organizations have connections to their community that legitimize their operations and draw resident support for their work. If local residents have a se.nse of ownership and see themselves as stakeholders in the creation and maintenance of play fields, these community assets are much mOJ"e likely to be protected and preserved for long-term use. The Fields Progra:m is intended not only to respond to the immediate shortage of play fields, but also to build an infrastructure, through partnerships and resident involvement, to help sustain these open spaces for community use. Organizational EUe:ibUity Criteria To be considered for the NFL Community Football Fields Pr.ogra,m, organizations must meet l3.ll of the criteria. below, without exception: · Community-based organization serving a neighborhood consisting chiefly of low- and moderate-income families and individuals; · At least one-full time statT person (all-volunteer organizations will not be considered); . In existence for at lea$t three years; · Proven track record in real estate development and/ or parks programming; . 501 (cl (3) tax exempt status; and, · Located in an NFL Target Market. Please see the list of Target Markets in Attachment A. Page 20f6 ~5/~3/2~~1 14:34 3~553828G3 PAGE 87/18 Selection Criteria Organizations and their projects will be selected for fundin~ by t~e ~FL Community Football Fields Program based upon the folloWIng cntena: 1- Feasibility of the proposed. project, The project b~dget sho~ld be based upon realistic costs, preferably written contractor's estimates, 2, Project readiness. Sources of funding for the entire budget should be identified. Plans for field renovation should take into account the schedule of recreation activities o..l-er the course of the year. 3. Impact upon neipborhood and support from 1:I1e cOllununlty. Only proposals that locate projects in low- and moderate-income communities will be conside~d. The proposal should also clearly demonstrate how the field improvements would benefit the community. It should note how many youth and adults make use of the field for football, and for other activities. Moreover, the proposal should also indicate how many more people would use it as a result of Fields Program improvements? Support letters from other neighborhood and partner organizations should be included. , 4. Hatch fWllling. The Fields Program requires a minimum local match of one dollar, for every two NFL dollars (1 :2), For example, if the proposal requests $100,000 from the Fields Program, it must demonstrate sources and commitments for $50,000 in local funds. Match funding at a higher ratio will strengthen the proposal. 5, Security of future park maintenance and safety, Strong proposals will have written commitments of maintenance funding for a minimum of three years, 6, Capacity of organization and its partners to carry out project. The proposal applicant must demonstrate, through its current management team and previous experience, the ability to manage a project of this swe and nature. Other Dote.: Capital improvements refer to the phYlSical development of the field and its surrounding amenities, Such projects might include, but are not limited to, new or renovated irrigation lSystems, topsoil, sod or lSeeding, lights, bleachers, public announcement systems, fences, restroom or locker room facilities, goalposts, and scoreboards. Page 3 of6 65/63/2661 14:34 36553B2853 PAGE 88/18 Public schools and public agencies may not apply for grants from the Fields Program. However, community-based non - profits with SOl{cJ(3) designation meeting all other organizational criteria may apply to make improvements on school field!! or tho!!e owned and managed by public sector entities (Le. School Districts, Parks and Recreation Departments, etc.). In those cases, the applicant must show evidence that 1) the public entity supports the proposal; 2) the public entity authorizes the applicant to carry out the proposed capital improvements (this authorization must take into account relevant labor/union regulations and liability issues); 3) the publiC entity demonstrates its financial commitment to field maintenance; and, 4) the field is open to and used by the community for organized athletics and other events. Private and parochial schools may apply for the Field!! Program only if they meet aU of the above organizational eligibility criteria and they demonstrate that ,the proposed fields are currently (and in the future will be) open to use by other community organizations. While we recognize that NFL fans come from allover the country, for the purposes of the Fields Program, only organizations located within NFL Target Markets will be eligible. See Attachment A for the list of Target Markets. A'D'Dllcation Procedures To apply for funding under the NFL Community Football Fields Program, please submit three (3) copies of each of the following: Cover Sheet: A one - page cover sheet including the following information: Name, address, telephone, and fax of the organization .Executive director and contact person (if different) for this application /~~iBrief description of proposed project o 1 A: Amount of funding requested ,)':""; j,-- ""-?-.l1Ot< . Narrat!ve In, no more than five (5) type written pages, address the following: Description of the organization; mission, history and accomplishments, with a focus on capacity to develop the proposed project; Description of the neighborhood: boundaries of the catchment area. income levels and ethnicity of the population served, condition of housing stock and main commercial areas, existence and conditions of local parks and open spaces (include community facilities); Page 4 ef6 ., 05/03/2001 14: 34 3055382863 PAGE 69/16 Description of the project: location, current condition, plans for e;ite Ulle, progres'50 on this plan (including status on site control- zoning, environmental review, and physical improvements), project budget and match funding; community support for project, agreements with partner organization'50, and; Impact of the project and fu.ture sustainability: planned or anticipated prograsnming in parks space, plans for continued maintenance and safety of park, and how project fits into community plans for neighborhood. Organizational Attachments: Please attach the following items: . 501 (c) (3) determination letter . Two mOllt recent audited financial statements (preferably annual statements for 2000 and 1999) . Most recent IRS 990 form (preferably 2000) Pfoject Attachments: Please include a copy of the following items: . Project budget . Financing commitment letters from match funding sources . Financial commitment letters from organizations responsible for field maintenance . Landscaping or park dellign plans . Environmental reports (if necessary) . Agreements and budgets for par~ programming (i.e. youth football) . Letters of support from field u'50ers'and other communj.ty organizations. Please llubmit three (3) copies of the entire application, including the relevant attachments to: Attn: NFL Community Football Fields Program Beverly Smith, Program Officer Local Initiatives Support Corporation 733 Third Avenue, 8th floor New York. NY 10017 Proposals are due on June 30, 2001, No exceptlol:l$o If you have questions regarding this RFP, please contact Beverly Smith at LiSe in New York at 212-455-9881 or bye-mail at bsmith@liscnet.org. Page 5 of6 " -. 65/63/2661 14:34 3655382863 PAGE 16/1a 12001 NFL Community Football Fields Program h A jAttac ment i )Note: Only organizations located in the Target Markets are eligible to apply, , : iNFL Team, Target Market Arizona Cardinals Phoenix, AZ. Atlanta Falcons Atlanta, GA Baltimore Ravens Baltimore, MD. Buffalo Bills Buffalo, NY Carolina Panthers Gharlotte, NC; SpartanburQ, SC Chicago 8ears Chicago, IL Cincinnati 8engals Cincinnati, OH Cleveland Browns Cleveland, OH Dallas Cowbovs !Dallas, TX; Irving, TX Denver 8roncos Denver, CO -- Petroillions Detroit, MI Green Bay Packers Green Bay, WI; Milwaukee, WI Indianapolis Colts Indianapolis, IN Jacksonville Jaauars Jacksonville, FL Kansas City Chiefs Kansas City, MO; Kansas City, KA , Miami Dolphins Miami Dade County, FL; Broward County, FL; Palm Beach County, FL Minnesota Vikings Minneapolis, MN; St. Paul, MN -- New England Patriots Soston, MA New Orleans Saints New Orleans, LA New York Giants Newark, NJ New York Jets New York, NY; Hempstead, NY; Roosevelt, NY Oakland Raiders . Oakland, Alameda, Hayward, San Leandro, Berkeley, San Lorenzo, Castro Valley, Union City, Richmond Walnut Creek, all in CA, Philadelphia Eagles Philadelphia, FA Pittsburgh Steelers Pittsburgh, PA 51. Louis Rams St. Louis, MO: East 51. Louis, IL San DieQo Chargers San Diego County, CA San Francisco 4gers San Francisco, CA; South San Francisco, CA: Daly City, CA; Pacifica, CA Seattle Seahawks Seattle, WA; Tacoma, WA Tampa Bay Buceaneers Hillsborough, Pinellas, Orange, Osceola, and Seminole Counties, FL , Tennessee Titans Davidson County, TN Washington Redskins Wasl1ington, DC, Prince Georg's County ,Los Angeles Los Angeles, CA Page 6 of 6 CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.f1.us COMMISSION MEMORANDUM NO. ~of-() r TO: Mayor Neisen 0, Kasdin and Members of the City Commission Jorge M, Gonzalez ~tf.- City Manager DATE: June 27, 2001 FROM: SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO SUBMIT A GRANT APPLICATION IN COOPERATION WITH THE MIAMI BEACH COMMUNITY DEVELOPMENT CORPORATION TO THE NFL COMMUNITY FOOTBALL FIELDS PROGRAM, A PARTNERSHIP OF THE NATIONAL FOOTBALL LEAGUE (NFL) CHARITIES AND LOCAL INITIATIVES SUPPORT CORPORATION (LISC), FOR RENOVATIONS TO THE FLAMINGO FOOTBALL FIELD, IN THE AMOUNT OF $100,000, TO BE MATCHED WITH $50,000 OF CITY FUNDING, AS RECOMMENDED IN THE APPROVED $92 MILLION GENERAL OBLIGATION BOND PROGRAM, FUND 374; FURTHER APPROPRIATING THE GRANT, IF APPROVED AND ACCEPTED BY THE CITY, IN THE WORK ORDER FOR THE FLAMINGO PARK GENERAL OBLIGATION BOND PROGRAM RENOVATION PROJECT; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ALL NECESSARY DOCUMENTS RELATED TO THIS APPLICATION. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The NFL Community Football Fields Program is a partnership of the National Football League (NFL) Charities and the Local Initiatives Support Corporation (LISC) to provide non-profit, neighborhood-based organizations with financing and technical assistance to improve the quality, safety and accessibility of local football fields. These funds are made available to eligible projects which are sponsored by community-based organizations registered as exempt from Federal Income Tax under Internal Revenue Services Code Section 501 (c)(3). AGENDA ITEM (] L b~d-7-o1 DATE The Miami Beach Community Development Corporation has agreed to partner with the city to submit this application for renovations to the Flamingo Park Football Stadium. The grant application is for $100,000 to be matched with $50,000 of city funding, as recommended in the approved $92 Million General Obligation Bond Program, Fund 374. On June 19, 1996, the City Commission approved the General Obligation Bond Parks Master Plan for the restoration of the City's Parks System and on November 2,1999 the citizens of Miami Beach approved the 1999 GO Bond Program. Included in these improvements are enhancements for the Flamingo Park football Stadium. The renovations to the football field are eligible costs to be funded by this grant source and, if approved, will contribute significantly to the Flamingo Park project. It is currently anticipated that the Flamingo Park football field renovation project would include the following work: 1. Complete removal of the top 24" of soil. 2. Replacement with 12 " aggregate sub-base, w/filter fabric separator and 12" of washed screened silica sand, 3, Installation of horizontal drains to reduce water collection and increase drainage. 4. The renovation of the existing 20+ yr old irrigation system and installation of a scorpio sub-station controller to be tied into the rest of the city's central irrigation control system. 5. Laser Grade the field. 6. Completely re-sod using Bermuda Turf "Tif-Way 419" sod. The deadline for the submission of this grant to the NFL Community Football Fields Program is June 30, 2001. Approval of this Resolution will permit the Parks and Recreation Department to submit an application in cooperation with the Miami Beach Community Development Corporation to the NFL Community Football Fields Program, a partnership of the National Football League (NFL) charities and Local Initiatives Support Corporation (LIS C), for renovations to the Flamingo Football Field that, if funded will substantially enhance the safety, maintainability and overall quality of this field facility , JM~/~/om