2009-26983 ResoRESOLUTION NO. 2009-26983
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING,
PURSUANT TO SECTION 2-367 (d) OF THE MIAMI BEACH
CITY CODE, THE PURCHASE OF IN-VEHICLE PARKING
METERS (IVPM) AND PREPAID PARKING RELOADS FROM
ePARK SYSTEMS, INC., AS THE SOLE SOURCE LOCAL
DISTRIBUTOR, IN AN ANNUAL AMOUNT NOT TO EXCEED
$100,000.
WHEREAS, on September 17, 2008, the Mayor and Commission approved an
amendment to the City's parking rate ordinance which adjusted several rates, including
parking meter rates in the South Beach Parking Zone, from $1.00 per hour, to $1.25 per
hour; and
WHEREAS, the implementation of the new parking meter rate was conditioned upon
the implementation of an in-car meter program, which would allow residents to receive a
20% discount for metered parking in this zone (therefore, instead of a$1.25 per hour,
qualifying residents could continue to receive the $1.00 per hour rate); and
WHEREAS, the in-car meter is a light-weight, credit card sized personal parking
meter that can be used for the payment of parking fees in areas with existing parking
meters or pay and display machines; this device allows the user to initially purchase and
subsequently re-load a value of pre-paid parking time either via telephone with a credit
card, or at the City's Parking Department; and
WHEREAS, on September 9, 2008, the City Manager entered into an agreement
with ePark Systems, Inc. for the purchase of the iPark device and prepaid parking reloads,
in an amount not to exceed $25,000; and
WHEREAS, each iPark device costs $20 (and this cost is passed on to the user with
no up charge from the City); re-loads are available in $25 and $50 values; and
WHEREAS, iPark sales began on Monday, November 24th and have been so
successful, with 834 iParks sold to date (753 resident and 81 non-resident), that the
Parking Department expects to exceed the City Manager's purchasing authority (under the
initial agreement) of $25,000; and
WHEREAS, pursuant to Section 2-367 (d) of the Miami Beach City Code, the City
may enter into contracts for goods and/or services where only one source for the product
or service is evident; and
WHEREAS, ePark Systems is the sole manufacturer/distributor of this device; and
WHEREAS, the Administration has complied with the documenting requirements for
sole source purchas~s, pursuant to Section 2-367 (d) of the Miami Beach City Code.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve, pursuant to Section 2-367 (d) of the Miami Beach City Code, the
purchase of In-Vehicle Parking Meters (IVPMs) and prepaid parking reloads from ePark
Systems, Inc., as the sole source local distributor, in an annual amount not to exceed
$100,000.
PASSED and ADOPTED this 28t" day of January, 2009.
ATTEST:
~~ A~~~
Robert Parcher, CITY CLERK
JMG/TH/SF/RAR
T:WGENDA\2009Wanuary 28\RegularlePark RESO.doc
M tti Herre a Bower, MAYOR
APPROVED AS T4
FORM & LANGUAGE
& FO ECUTION
r~~-
f,~' ~ ~ ~r j ~ zz ~~p q
ttome ~]~'~'6ate
~~ ".~.w-~""`w_ .
COMMISSION ITEM SUMMARY
Cnnrloncpcl TifilP~
A Resolution authorizing and approving the purchase of In-Vehicle Parking Meters (IVPM) and prepaid
parking reloads from ePark Systems, Inc., the sole source local distributor of the IVPM or iPark, in an
amount not to exceed $100 000, annually.
Ke Intended Outcome 5u orted:
Improve processes through information technology.
Supporting Data (Surveys, Environmental Scan, etc.):
% of residents rated availability of parking across Miami Beach as too little or much too little.
Issue:
Shall the Mayor and City Commission approve the Resolution?
Item Summarv/Recommendation:
On September 17, 2008, Ordinance No. 2008-3616 the Mayor and Commission approved an
amendment to the City's parking rate ordinance which adjusted several rates including parking meter
rates in the South Beach Parking Zone from $1.00 per hour to $1.25 per hour conditional to the
implementation of an in-car meter program which would allow residents to receive a 20% discount for
metered parking in this zone.
On September 9, 2008, the City entered into an agreement with ePark Systems, Inc. for the purchase of
the iPark device and prepaid parking reloads in the amount not to exceed $25,000, which is within the
City Manager's purchasing authority.
iPARK sales began on Monday, November 24th with 834 iPARKs (753 resident and 81 non-resident)
sold to date. While sales are expected to brisk, they have exceeded all expectations. In fact, iPARK
sales are so successful that we expect to exceed the City Manager's purchasing authority of $25,000.
Since the sale of the iPark device has been such a success, and ePark Systems is the sole
manufacturer/distributor of this device, we are requesting approval for the purchase of additional units
for the balance of FY08/09 in an amount not to exceed $100,000.
Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 100,000.00 Parking Operations Fund 480
2
~ 3
OBPI Total 100,000.00
Financial Impact Summary:
Clerk's Office Leaislative Trackina:
Saul Frances. Parki
~~,Depar~ient Director ~ Assistant City Manager ~ _ City Manager ~
r.~
~ ~~ ~ ~~~ ~ ~ ~~~ ~ ~~~~ua~-~a ~ C a8-Oq
/~-
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
~ATE: January 28, 2009
Sug~ECr: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND APPROVING
THE ADMINISTRATION TO PURCHASE IN-VEHICLE PARKING
METERS (IVPM) AND PREPAID PARKING RELOADS FROM ePARK
SYSTEMS, INC.,THE SOLE SOURCE LOCAL DISTRIBUTOR OF THE
IVPM or iPARK, IN AN AMOUNT NOT TO EXCEED $100,000,
ANNUALLY.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On September 17, 2008, Ordinance No. 2008-3616 the Mayor and Commission
approved an amendment to the City's parking rate ordinance which adjusted several
rates including parking meter rates in the South Beach Parking Zone from $1.00 per
hour to $1.25 per hour. The implementation of the new parking meter rate was
conditional to the implementation of an in-car meter program which would allow
residents to receive a 20% discount for metered parking in this zone; therefore,
instead of a$1.25 per hour, bona fide residents continue to enjoy the $1.00 per
hour rate.
The in-car meter is a light-weight, credit card sized personal parking meter that can
be used for the payment of parking fees in areas with existing parking meters or pay
and display machines. This device allows the user to initially purchase and
subsequently reload a value of pre-paid parking time either via telephone with a
credit card or at the City's Parking Department.
On September 9, 2008, the City entered into an agreement with ePark Systems,
Inc. forthe purchase of the iPark device and prepaid parking reloads in the amount
not to exceed $25,000, which is within the City Manager's purchasing authority.
Each iPark cost $20 and this cost is passed on to the user with no up charge from
the City. Reloads are available in $25 and $50 values.
January 28, 2009
Commission Memorandum - ePark Systems
Page 2 of 2
iPARK sales began on Monday, November 24th with 834 iPARKs (753 resident and
81 non-resident) sold to date (see Attachment "A"). While sales are expected to
brisk, they have exceeded all expectations. In fact, iPARK sales are so successful
that we expect to exceed the City Manager's purchasing authority of $25,000.
Since the sale of the iPark device has been such a success, and ePark Systems is
the sole manufacturer/distributor of this device (see Attachment "B"), we are
requesting approval for the purchase of additional units for the balance of FY08/09
in an amount not to exceed $100,000.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of
Miami Beach, Florida, authorize and approve the purchase of In-Vehicle Parking
Meters (IVPMs) and prepaid parking reloads from ePark Systems, Inc., the sole
source local distributor of the IVPM or iPark, in an amount not to exceed $100,000,
annually.
JMG/TH/SF/rar
T:WGENDA~2009Uanuary 28\RegulaAePark.doc
Attachment "A"
CITY OF MIAMI BEACH PARKING DEPARTMENT
iPARK SALES
NOVEMBER JANUARY
' (beqinninq 11/24/08) DECEMBER (as of 1/15/09) TOTALS
IPARK DEVICE SALES
QTY AMOUNT QTY AMOUNT QTY AMOUNT QTY AMOUNT
Resident 44 $ 880.00 589 $ 11,780.00 120 $2,400.00 753 $15,060.00
Non-Resident 5$ 100.00 52 $ 1,040.00 24 $ 480.00 81 $ 1,620.00
49 $ 980.00 641 $ 12,820.00 144 $2,880.00 834 $16,680.00
RELOAD SALES
QTY AMOUNT QTY AMOUNT QTY AMOUNT QTY AMOUNT
$25 - Residents 4 $ 100.00 114 $ 2,850.00 43 $1,075.00 161 $ 4,025.00
$25 - Non-Resident 0 $ - 23 $ 575.00 18 $ 450.00 41 $ 1,025.00
4 $ 100.00 137 $ 3,425.00 61 $1,525.00 202 $ 5,050.00
QTY AMOUNT QTY AMOUNT QTY AMOUNT QTY AMOUNT
$50 - Residents 2 $ 100.00 67 $ 3,350.00 22 $1,100.00 91 $ 4,550.00
$50 - Non-Resident 1 $ 50.00 13 $ 650.00 8 $ 400.00 22 $ 1,100.00
3 $ 150.00 80 $ 4,000.00 30 $1,500.00 113 $ 5,650.00
TOTAL RELOADS 7 $ 250.00 217 $ 7,425.00 91 $3,025.00 315 $10,700.00
% of total meter revenue 0.04% 0.74%
Attachment "B"
~:~Par ~
.~~ ~
January 10, 2009
Rocio Rodriguez
Finance manager
Parking Department
309 23~d Street, 2"d Floor
Miami Beach, FL 33139
Dear Ms. Rodriguez,
Epark Systems is a US based company offering in vehicle parking payment solutions to
Municipalities, Universities and the private sector around the world.
ePark Systems provides the City of Miami Beach with a unique parking solution
comprised of proprietary hardware and software not available with any other supplier.
Our solution integrates the iPark 1.0 device, the 215~ Century's Electronic Parking Pass;
with ParkNet+ our "state of the arY' web based account, transaction, payment and
information management system.
Key features include
1. iPark 1.0 Device
• Large easy to read display screen
^ 5 year battery life
^ Integrated RFID for electronic enforcement
^ Multi-Language support
• Ability to support complex zone configurations as well as permitting
ePark Systems, Inc.
26 The Oaks
Roslyn, NY 11576
www.eparksystems.com
2. ParkNet+
^ Comprehensive account, transaction, payments and information
management facility for user training
^ Ability to support multiple channels for iPark and reload sales -
Retail, web and IVR
^ Comprehensive help facility for user training
^ Highest levels of security and reliability
o PCI Level 1 certified security
o Redundant "hot backup"
• Comprehensive management reporting and analytics
o Real time
o Automatic
o Data specific
A major strategic advantage is that ePark's user devices - the current 1.0 and the newly
released 2.0 are supported by the Parknet+ system. This ensures that Miami Beach will
be able to seamlessly migrate to new product releases without any conversions and
potential loss of data.
If I can be of further assistance please contact me at 516.810.7035 or
bob@eparksystems. co m.
Sincerely,
~2~
Robert Bartle
Vice President Sale
ePark Systems, Inc
ePark Systems, Inc.
26 The Oaks
Roslyn, NY 11576
www.eparksystems.com