2001-24504 RESO
RESOLUTION NO. 2001-24504
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING $ 515,890 FROM THE GENERAL
FUND UNDESIGNATED FUND BALANCE AND AUTHORIZING THE
ESTABLISHMENT OF A WORK ORDER FOR THE RENOVATION OF OFFICE
SPACE AT THE CITY-OWNED PROPERTY LOCATED AT 555-17TH STREET,
MIAMI BEACH, FLORIDA, FOR THE RELOCATION OF THE CITY'S OFFICE
OF ASSET MANAGEMENT, ECONOMIC DEVELOPMENT DIVISION,
REDEVELOPMENT AGENCY, HUMAN RESOURCES DEPARTMENT, LABOR
RELATIONS OFFICE, RISK MANAGEMENT DIVISION, AND MUNICIPAL
EMPLOYEES FEDERAL CREDIT UNION
WHEREAS, the City has been striving to minimize the costs related to the leasing of privately
owned property to house City Departments and locate affected departments in City-owned facilities; and
WHEREAS, the City Administration has identified alternative sites for the relocation of certain not-
for-profit organizations which currently occupy the City-owned property located at 555-17th Street; and
WHEREAS, the City's Business Resolution Task Force recommendation to improve and streamline
the Building Permit process requires the redistribution of office space in City Hall to accommodate the
expansion ofthe Building Department and Planning Department, and said expansion requires the relocation
of certain City offices to locations outside of City Hall; and
WHEREAS, the Administration has determined that City would best be served by relocating the
Office of Asset Management, Economic Development Division, Redevelopment Agency, Human Resources
Department, Labor Relations Office, and Risk Management Division to the 555-17th Street property and
relocating the Miami Beach Employees Federal Credit Union to the east side of said property; and
WHEREAS, prior to relocating said City offices, the 555-17th Street property must undergo a
renovation process, including replacing the air-conditioning system and roof, upgrading telecommunication
and data lines, and complying with ADA guidelines at an estimated cost of approximately $515,890 which
must be appropriated and is available in the General Fund undesignated fund balance,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that $515,890 be appropriated from
the General Fund Undesignated Fund Balance and that a work order be established for the renovation of
office space at the City-owned property located at 555-17th Street, Miami Beach, Florida, for the relocation
of the City's Office of Asset Management, Economic Development Division, Redevelopment Agency, Human
Resources Department, Labor Relations Office, Risk Management Division, and Municipal Employees Federal
Credit Union,
PASSED and ADOPTED this 18th day ofJuly 18,2001.
ATTEST:
APPROVED AS TO
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MAYOR
THE CITY OF MIAMI BEACH
PROPERTY MANAGEMENT DIVISION
1245 MICIDGAN AVENUE
MIAMI BEACH, FLORIDA 33139
(305) 673-7630 fax (305) 673-7963
-
To:
Christina Cuervo
Assistant City Manager
~~~~
Bran A Judd, RP A, FMA, CGC
Director, Property Management Division
June 26, 2001
From:
Subject:
Construction Costs for the 555 and VCA Buildings
===============================--========
After working with the relocation group and the different Departments in programing and developing
a space plan for the potential use for the 555 and VCA Buildings, and meeting the operational and
functional needs that best serve the employees and the Public, the project proposed consists of the
following elements:
Project Scope
1) Relocate the existing Credit Union the east end of the 555 building.
In studying the use and needs of the Credit Union's operation, it was determined that the existing
space that they occupy is more than the need of the function, In meetings with the Credit Union's
management, the space required was downsized from 1511 sq,ft, to 1120 sq,ft, and reconfigured to
accommodate their specific needs and to provide for a better ability to service their customers,
2) Relocate the Economic Development and RDA Staff from City Hall to the VCA Building,
With the move ofthe Concert Association to the fifth floor of Old City Hall, the space vacated was
programmed and developed to accommodate the Economic Development function and the RDA
Staff. The plan provides for 2164 sq, ft, of space including offices, a printer/copier area, a secure
receptionllobby area, and a small conference room, The space was programed to maximize the use
of the building and space by providing for a shared use of a large conference room and ADA
compliant restrooms with the Arts Culture and Entertainment Department that occupy the remaining
space in the building,
3) Relocate Human Resources and Labor Relations from City Hall to the 555 Building.
The existing space occupied by Human Resources, Labor Relations, and Risk Management in the City
Hall building is 3361 sq, ft, The plan that has been developed will provide for 3770 sq, ft for Human
Resources and Labor Relations alone, with Risk Management remaining in the City Hall Building,
The plan provides for a large secure lobby/waiting area, ADA compliant restrooms, a kitchen area
for the employees, a combination of offices and modular work stations, and a training room area,
4) Historic Renovations.
In past (before our time) construction activities to the building, approximately 1000 sq, ft, was added
to the front of the building that was not consistent to the architecture or original design facade of the
building, As the building is in an Historic District and has been deemed "contributing" by the City's
Historic Preservation staff and the Planning Department, these add-ons will need to be removed as
part of this project. This will involve the demolition of the structures, the replacement of windows
and exterior doors, and the refurbishment of the cut coral rock facade of the building to match the
original design elements, This will help bring the building back to the original design and appearance
of it's original construction,
5) Roof
Property Management has had an extensive survey preformed on both of the building's roofs, The
survey was performed by Tremco Inc, who is a City contracted provider of this service, The survey
revealed that both ofthe buildings roofs and roof insulation is saturated with water and is in need of
immediate replacement. This is also required with the reconfiguration of the AlC units on the roof
and to bring the building up to current hurricane code requirements,
6) AlC Replacement
The existing air conditioning systems in the building are well beyond the life expectancy of their use,
In past budgets, Property Management has requested funding for their replacement, In FY 2000, the
City obtained a 1.5 million loan from the Sunshine State Loan Pool for facilities improvements that
identified funding for this work. Currently there is $88,000 in the fund for this project that will meet
the replacement needs, Unlike the past system, the HV AC system will be separated into zones for the
different departments to allow for a separation of controls for the system, This will allow sections of
the building to be operated at times without the whole building running, The system will also provide
for energy efficiencies with the upgrade by using current technologies and will be controlled by an
energy management system to maximize efficiencies,
7) Fire Alarm System
The 555 and VCA Buildings currently have no fire sprinkler or fire alarm systems in any parts of the
buildings, As part of this construction, we are proposing to install a fire/smoke alarm system complete
with horns and strobes to provide for a ADA compliant emergency notification system in both
buildings, This system will provide for the safety ofthe employees and the public that come to the
building and will meet all current Fire Life Safety Code requirements,
As part of the preparation of this estimate, Property Management has had an asbestos survey
performed ofthe building's interior, exterior, and roof Fortunately, there was no detectable asbestos
found in any of the multiple samples tested,
Project Costs
Based on the scope of the project and the description provided, the following is the breakdown of
the construction cost estimates:
1) Roof $ 170,000.00
This is to replace both build's roofs and tapered roof insulation based on the attached quote provided
by T remco Inc, with a 20 year warranty modified bitumen roof system,
2) Exterior Historic Restoration $ 21,000.00
This includes the demolition of 969 sq, ft, of structure that was added to the building, the
repair/replacement ofthe exterior windows and doors in the locations to match the original style and
type, and the refurbishment of the cut coral original exterior finishes to the building,
3) Construction Build out $ 246,890.00
This includes the demolition of existing finishes, the construction of interior partitions, demolition and
reconstruction of all bathrooms to meet ADA compliance, ceramic tiles, acoustical ceilings,
fire/smoke alarm systems, millwork, carpentry, electrical wiring, lighting, switches and receptacles,
Plumbing, HV AC interior finishes, drywall finishing and painting, carpeting, and vertical blinds and
some modular fumiture (private office furniture is not included), This is also based on a base $35,00
per sq, ft, build out cost of the 7054 sq, ft, new construction space, but it also includes the installation
ofthe fire/smoke alarm system over the 9,064 sq, ft, total space of both buildings, It also includes
providing the conduit and construction of all areas necessary for the computer system to be installed
in the building,
4) HV AC $(88,000.00]
This funding is currently in place for the replacement of the entire HV AC system in the building, This
includes the central plants, air handlers, associated ductwork, fresh air supplies and return air
requirements and an energy management system to control efficient operations,
Based on the available funding in place for the HV AC work, the total cost estimate for the
construction of the attached floorplan is $437,890.00, As we have not received the numbers from
Information Technology (IT), the computer portion is not included in this estimate, The $437,890,00
is the construction estimate for everything identified in this report and is the unbudgeted amount
needed to be appropriated by the City Commission for the work
As always, if you have any questions, please do not hesitate to call me at x7630,
BAJ
cc:
Fred Beckmann
Joe Damien
Public Works Director
Assets Manager
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January 26, 2001
17IEIIICQ
City of Miami Beach
1245 Michigan Av,
Miami Beach, FL 33139
Re: Roof Inspection Report
Dear Mr, Bruce Lamberto
The roofing systems listed on the following executive summary page were recently
inspected. The purpose of the inspections was to gain information on the overall
condition of the roofs based on an examination which included:
1. Visual Inspection
2, Core Analysis
3. Bitumen Analysis
4, Moisture Probe
5, Photographs
6. Measurements
The report includes sections on existing construction and conditions along with
recommendations, alternatives, and anticipated cost projections for the required work.
After jointly reviewing this information, it. is hoped a planned preventative maintenance
roof program can be established. We have years of experience in helping customers
successfully manage their r~ofs, and we would like to assist you in a similar process.
This report and associated recommendations are based on the conditions at the time of
inspection, Both conditions and recommendations will change with time, weather and
normal wear and tear associated with roofs.
We look forward to working with you. In the interim, should you have any questions
regar ' g this report, do not hesitate to call me at any time.
Section 1. Executive Summary for City of Miami Beach
Facility/Building/Roof
Concert Association
555 17th Street
Main Roof
Overhang
Sq. Ft. Recommendation
12,950
12,950
9,708 Replace Immediate
3,242 Restore Immediate
Year
Cost
2001
2001
$170,000
$20,000
.
555 17th Street
2.1 Main Roof
Construction
GENERAL INFORMATION:
Square Footage ..,..........
# of Stories ............,.,....
Year of Installation ..,.....
Ladder required ...........,
Leak Sensitivity ........,...
Roof Leaks '......,..,.......,
ROOF COMPOSITION:
Membrane ....................
Base Sheet '..........,.......
Deck ...............,.........'...
Sub Deck ..'......,...........
Slope '...'................,..,...
Drainage ....,...,.."..,...',..
peRIMETER DETAILS:
Outside Edge .......,..:.;..
PerimeterlWall Flashing
Counterflashing ..,.........
P~OJECTJONS:
9,708
1
1990 (Approximate)
Yes
High
Yes
Granules, Modified Bitumen, Adhered
Adhered Fiberglass
Lightweight Concrete
Gypsum
1/4 inches per foot, Variable
Perimeter Scuppers
Parapet
Mineral Surface
Material: Galvanized
Flashing Material,........, Mineral Surface
Number
Requiring
Attention
3
1
1
8
16
4
Number
3
1
1
8
16
4
Projection
Ducts
HVAC
Hatch Covers
Insulation Vents
Pitch Pockets
Soil Stacks
Facility: Concert Association
Inspection Date: 112101
555 17th Street
2.1 Main Roof
Construction
3
14
Ventilators (Curb)
Scuppers
3
14
Facility: Concert Anociatlon
Inspection Date: 1/2101
555 17th Street
2.1 January 26. 2001
Main Roof
-
Conditions
Roof Conditions:
Condition Magnitude Severity
Algae Moderate Moderate
Blistering Minor Moderate
Blocked Drains Minor Critical
Open Laps (Seams) Minor Critical
Ponding . Minor Critical
Poor Design Moderate Critical ,
Wet Insulation Extensive Critical
Perimeter Details Conditions: "
Material Condition Magnitude Severity
Parapet Cracked Moderate Moderate
Wall Type Conditions:
Material Condition Magnitude Severity
Block Wall Coating Problems Extensive Critical
Coping Type Conditions:
Facility: Concert Association Inspection Date: 1/2101
,
555 17th Street
2.1 Main Roof
Conditions
.
.. Material Condition Magnitude Severity
Precast/Stone Caulking Problems Minor Moderate
PerimeterIWall Flashings Conditions:
Material Condition Magnitude Severity
Mineral Surface Loose Extensive Critical
Counterflashing Type and Material Conditions:
,
Material Condition . Magnitude Severity .
Face Mount Loose Moderate Critical
Galvanized Weathered .- Extensive Moderate
Projection Flashings Conditions:
.
Material Condition Magnitude Severity
Mineral Surface Kickholes Minor Moderate
. .
Facility: Concert Association Inspection Date: 1/2/01
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ASSOCIATES INC,
9955 r-tN 116 W,
Suite
Miami, Rorida 331i
305.882.82C
Fax 305.882,12C
June 10, 1999
Mr. Bruce Henderson. Environmental Specialist
City of Miami Beach
GSA - Environmemal Resources
1700 Convention Center Drive
Miami Beach, Flurida 33139
Re: Limited Asbestos Survey
One-Story Building
555 17th Street
Miami Beach, Miami-Dade County, Florida
ATC Project Number 00588,0023
Dear Mr. Henderson:
ATC Associates IDc, (ATC) has conducted an asbestos survey with limited sampling at the above-
referenced facility for renovation purposes. Only accessible interior and exterior suspect building
materials (including roofmg materials) were sampled in accordance with the project scope of
semces.
1bis survey was performed at your request and in general accordance with A TC Proposal
Number 31199905262 dated May 21, 1999. The sampling was conducted on May 26, 1999, by
Mr, LS, Merklein of ATC's Miami, Florida' Office, Analvzed SllIIlPles were found to not contain
asbestos,
All data generated as a result of this building survey will remain confidential and will not be
released to unauthorized person(s) without your prior consent, ATC will not, without your
pel1llission, publish or advertise, that we were contracted to provide asbestos consulting services
for you on this project
A TC appreciates the opportunity to be of service to you on this project and looks forward to our
continued relationship, If you have any questions regarding this information, please do not
hesitate to contact us,
Respectfully submitted,
ATC Associates Inc,
Asbestos Business License #ZA-OOOO031
J
. ~ M 6/1f/tr
Steven E. Black, P,E.
Florida Registration #PE-0039810
Asbestos Consultant #EA-OOOO082
I
J
omas E. Mesk, REP A. CFEA
Project Manager
Attachments
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Attachment "A" Summary Of Results
BPA ...
.HSA SAMPLE # ..SAMl"IJ!.'tYPE& i PLM Ql.1ANTITY Ii .
. . LbCAtION ANALYSIS ESTIMATE · CAT ................
.....
A 1.2.3 Exterior Stucco ND 500.000 S.F. N/A N/A
B 4.5.6 Exterior Window Caulk . ND N/A N/A
C 7.8.9 PyroBar ND 15.000 S,F, N/A N/A
D 10.11.12 Plaster ND 15,000 S,F, N/A N/A
E 13,14,15 2 x 4 Ceiling Tile ND 1.200 S,F, N/A N/A
F 16,17,18 1 x 1 Ceiling Tile ND 1.200 S,F, N/A N/A
G 19.20.21 4" Brown Base ND 250 L,F, N/A N/A
H 22.23,24 3" Brown Base ND 150 L,F, N/A N/A
I 25 . 26. 27 2 x 4 Ceiling Tile ND 500 S,F, N/A N/A
1 28,29,30 3' x 8' Wall Panel ND 1.000 S,F, N/A N/A
K 31, ,32, 33 Drywall; loint Compound ND 1,000 S.F. N/A N/A
L 34.35.36 1 x 1 Tan Floor Tile; Yellow Mastic ND 800 S,F, N/A N/A
M 37,38.39 Drywall; loint Compound ND 500 S,F, N/A N/A
N 40.41, 42 Pink Base ND 350 L.F, N/A N/A
0 43,44,45 Tan Base ND 350 L,F, N/A N/A
P 46,47,48 Wall Plaster : ND 2,500 S,F, N/A N/A
Q 49.50,51 2 X 2 Ceiling Tile ND 400 S, F, N/A N/A
R 52,53.54 Drywall; loint Compound ND 5,000 S,F, N/A N/A
S 55,56.57 Ceiling Tile Mastic ND 500 S,p, N/A N/A
T 58.59,60 Roof Deck ND 12.000 S,p, N/A N/A
U 61.62,63 Roof Flashing ND 1,500 S,p, N/A N/A
V 64,65,66 Roof Patch ND 120S,F, N/A N/A
W 67,68.69 Pitch Pan ND 50S,F, N/A N/A
X 70, 71, 72 Silver Patches- Roof Perimeter ND 150 S,F, N/A N/A
Y 76, 74, 75 2 x 4 Ceiling Tile ND 800 S,F, N/A N/A
Z 76, 77, 78 Blue Base ND 250 S,F, N/A N/A
AA 79,80,81 Drywa11; loint Compound ND 800 S,F, N/A N/A
BB 82,83.84 Tan Base ND 40 L,P, N/A N/A
CC 85,86.87 Drywall; No loint Compound ND 1000 S,F, N/A N/A
CITY OF MIAMI BEACH
CI1Y HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
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COMMISSION MEMORANDUM NO. '1I/J -0/
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Jorge M. Gonzalez '\.~
City Manager () Q
DATE: July 18,2001
FROM:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING $ 515,890 FROM THE GENERAL
FUND UNDESIGNATED FUND BALANCE AND AUTHORIZING THE
ESTABLISHMENT OF A WORK ORDER FOR THE RENOVATION OF OFFICE
SPACE AT THE CITY-OWNED PROPERTY LOCATED AT 555-17TH STREET,
MIAMI BEACH, FLORIDA, FOR THE RELOCATION OF THE CITY'S OFFICE
OF ASSET MANAGEMENT, ECONOMIC DEVELOPMENT DIVISION,
REDEVELOPMENT AGENCY, HUMAN RESOURCES DEPARTMENT, LABOR
RELATIONS OFFICE, RISK MANAGEMENT DIVISION, AND MUNICIPAL
EMPLOYEES FEDERAL CREDIT UNION
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution,
FUNDING:
Funds are available from the General Fund undesignated fund balance,
ANALYSIS:
In an effort to minimize the costs related to the leasing of privately owned property to house City
Departments, and in accordance with directives of the Mayor and City Commission, the Administration has
been striving to locate affected departments in City-owned facilities, As such, the Administration has
identified alternative sites for the relocation of certain not-far-profit organizations which currently occupy
the City-owned property located at 555-17th Street (the Property), in order to refurbish the Property for use
by City staff During this process, and with the Mayor and City Commission's approval, the Concert
Association was provided office space on the Fifth Floor of Historic City Hall, and the Administration is
exploring options for the relocation of the Performing Arts Network (PAN), either to the South Shore
Community Center or to the Byron Carlyle, and the Florida Dance Association (FDA) to the Byron Carlyle,
The Business Resolution Task Force recommendation to improve and streamline the Building Permit process
requires the redistribution of office space on the second floor of City HalL More specifically, this would
entail relocating Code Compliance from their second floor location in order to accommodate the expansion
of the Building Department and Planning Department It has been determined that City would best be served
by relocating Code Compliance and certain other functions of the newly created Neighborhood Services
Department into a reconfigured third floor City Hall space currently occupied by the Office of Asset
AGENDA ITEM
DATE
(,711-
7-1'[( -0/
,
Management, Economic Development Division, Redevelopment Agency, and the third floor City Hall space
occupied by the Human Resources Department, Labor Relations Office, and Risk Management Division,
Plans have been developed to accommodate the relocation of the aforementioned third floor City Hall offices
to the 555-17th Street Property, as well as for relocating the currently existing Municipal Employees Federal
Credit Union to the east side of the Property,
The proposed construction project for the renovation would require the appropriation of an estimated
$5 I 5,890, This includes the renovation of approximately 7,054 square feet of office space; security systems,
fire/smoke alarm system, and phone and data wiring, Additionally, the proposed renovation project will
include the demolition of the addition to the south side ofthe Property, effectively restoring the building to
its historical condition, Construction is scheduled to commence in August or September 2001, and should
be completed by year end,
Below please find a summary of the overall project scope and estimated costs; a more detailed estimate and
breakdown of which is provided in the attached June 26, 2001, memorandum from Property Management
Director Brad Judd, Please note that the attached Property Management estimate did not include items 7 and
8, as these numbers were not available at the time the June 26 memorandum was written, The exterior sign
will be used to replace the currently existing Concert Association marquee,
Item Sq.ft. Estimated
1 Asset Management, Economic Development, Redevelopment Agency 2164 $246,890
2 Human Resources, Labor Relations, Risk Mgmt 3770
3 Credit Uuion 1120
4 Breezeway Restoration (South Side) 969 $ 21,000
5 Roof Replacement $170,000
6 Air Conditioning System Replacement* $ 88,000
7 TelecommunicationslData Wiring $ 75,000
8 Exterior Sign $ 3,000
Estimated Project Cost $603,890
*Previously Budgeted & Appropriated ($88,000)
TOTAL APPROPRIATION REQUESTED $515,890
The Administration recommends that the Mayor and City Commission appropriate $515,890 from the
General Fund undesignated fund balance to fund the costs of the renovation of the City-owned property
located at 555-17th Street and the relocation of the Office of Asset Management, Economic Development
Division, Redevelopment Agency, Human Resources Department, Labor Relations Office, Risk Management
Division, and Municipal Employees Federal Credit Union,
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