2001-24508 RESO
RESOLUTION NO. .'2QOl-24508
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
FUNDING, IN THE AMOUNT OF $160,000, AVAILABLE IN
PARKING REVENUE BOND FUND NO. 481, TO BE USED FOR
ADDITIONAL CONSTRUCTION COSTS, FOR THE RENOVATION
OF THE 42ND STREET PARKING GARAGE.
WHEREAS, on October 8, 1997, the Mayor and City Commission authorized and
appropriated $3,700,000 from Parking Revenue Bond Fund No. 481 into Work Order No. 2151,
entitled "42nd Street Parking Garage Renovation" (the Project) to cover the cost of the
construction contract and the cost of the Professional Services with Urbitran/RAMP, Inc. (Ramp)
for the Project; and
WHEREAS, on April 8, 1998, the Mayor and City Commission approved the award of a
construction contract with Tarafa Construction, Inc. (Tarafa), in the amount of $3,248,452,
pursuant to City of Miami Beach Bid No. 7-97/98 entitled, "42nd Street Municipal Garage
Improvements"; this contract amount included the total cost of supplying all labor, materials,
equipment and supervision necessary to complete the Project; and
WHEREAS, on April 8, 1998, the Mayor and City Commission approved Ramp's
Professional Services Agreement, in the amount of$I94,907; and
WHEREAS, a contingency allowance, in the amount of $200,000, was included in the
Project to be used for unforeseen conditions and other additional costs, which could arise out of
the renovation of the existing facility; and
WHEREAS, during the course of the Project, additional work, in the amount of
$200,000, was identified due to unforeseen structural problems, electrical work required by the
poor condition of existing installations, and changes requested by the City; and
WHEREAS, on March 15,2000, by Resolution No. 2000-23840, the Mayor and City
Commission approved $100,000 to cover additional construction costs for work required by
regulatory agencies, further structural corrections, and additional work requested by the City; and
WHEREAS, an additional amount of $65,516.92 in construction changes was not
funded at the time; and
WHEREAS, on June of 2000, Tarafa informed the City that the garage was ready for
final inspection and City inspectors observed additional items not consistent with their
interpretation ofthe various codes, and the City directed the Contractor to comply; and
WHEREAS, the above changes generated Requests for Change Orders, in the amount
of $64,871.82, for additional work, most of which was performed in order to obtain the
Temporary Certificate of Completion in July of 2000; and
WHEREAS, the Building Official issued a Temporary Certificate of Completion on July
21,2000; and
WHEREAS, an additional correction to the emergency voice communication system
requested by the Fire Marshall, estimated at $30,000, may also be required; and
WHEREAS, approval of the additional funding will expedite the completion and
closeout of the Project.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve and authorize funding, in the amount of $160,000, available in
Parking Revenue Bond Fund No. 481, to be used for additional construction costs, for the
Renovation ofthe 42nd Street Parking Garage.
PASSED and ADOPTED this 18th day ofJuly, 2001.
ATTEST:
JiJljf~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
. 7-11-',
mey ~ Dale
F:\WORK\$ALL\REDDlCK\42nd Street Garage\Memos\RES7 Completion - .doc
42ND STREET GARAGE REQUESTS FOR CHANGE ORDER
RCO# DATE DESCRIPTION AMOUNT
20R 15-Jul-99 3 Exit Lights RF1 #37/Bulletin No.8 $3,093.00
21R 15-Jul-99 Conduit and Cable to Provide New Service $6,642.00
22R 15-Jul-99 Omit Fixture Type "C" & Replace w/Ha1ophane Fixture $2,409.00
31 22-0ct-99 Thru-Slab Repair Revision @ G& 8 $4,012.46
44 21-Jan-00 Magnacrete Patches $2,940.00
63 I-Jun-OO Corrections to Existing Headroom Clearance Violation $1,922.00
79 1-Jun-00 Correct Invert @ Sanitary Manhole $3,181.00
83 26-Jun-00 HV AC Revisions @ New Office $7,408.00
*84 16-Aug-00 Mounting Bracke1s for Signs $6,989.00
*85 8-Aug-00 Soffit @ Garage Office $2,352.00
86 8-Aug-00 Pull Station & Emergency Lights $2,251.00
87 24-Aug-00 Additional Parapet Gap Plates "Final Billing" $2,299.36
88 24-Aug-00 Additional Fire Protection Work $4,312.00
89 I 9-Mar-0 1 Price Increase of Man-Proofing Panels $5,079.00
90 19-Mar-01 HV AC Modifications @ Office $2,359.00
91 10-Apr-01 Extension Plates $4,779.00
92 1 O-Apr-O 1 Vacuum Breakers $453.00
Replacement of Floor Drain Grates-Punch List Items # 15 &
93 10-May-01 28 $1,826.00
94 10-May-01 Concrete Footing Per RFI #60 $565.00
TOTAL $64,871.82
ATTACHMENT 1
42ND STREET GARAGE PROJECT BUDGET AND FUNDING HISTORY
Original Appropriation $ 3,700,000.00 Resolution No. 1997-22550 - October 8, 1997
Additional Appropriation $ 275,000.00 Resolution No. 2000-23840 - March 15,2000
sub-total $ 3,975,000.00
Ramp/Urbitran Service Fees $ 194,907.00 Resolution No. 1997-22550 - October 8,1997
Threshold Inspector Fees $ 77,500.00 Resolution No. 1997-22550 - October 8, 1997
Additional Services A/E $ 77,500.00 Resolution No. 2000-23840 - March 15, 2000
Additional Threshold Services $ 77,500.00 Resolution No. 2000-23840 - March 15, 2000
Construction Costs $ 3,248,452.00 Commission Memo. No. 202-98 - April 1, 1998
Construction Contingency Allowance $ 200,000.00 Resolution No. 1997-22550 - October 8, 1997
Additional Construction Costs $ 100,000.00 Resolution No. 2000-23840 - March 15,2000
Additional Reimbursables $ 20,000.00 Resolution No. 2000-23840 - March 15,2000
Additional Construction Costs $ 65,516.00 Not Appropriated
Additional Construction Costs $ 64,871.00 Not Appropriated
sub-total $ 4,126,246.00
Required Appropriation $ 151,246.00
Requested Appropriation $ 160,000.00
ATTACHMENT 2
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. t;f.(9-tJ(
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
Jorge M. Gonzalez \..~
City Manager Ut'- 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING AND ALLOCATING THE
AMOUNT OF $160,000, AVAILABLE IN PARKING REVENUE BOND FUND
481, TO BE USED FOR ADDITIONAL CONSTRUCTION COSTS, FOR THE
RENOVATION OF THE 42ND STREET PARKING GARAGE.
DATE: July 18,2001
FROM:
SUBJECT:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding is available in Parking Revenue Bond Fund 481.
ANALYSIS:
On February 20,1996, at the request of the City, a Phase I study was performed by Urbitran/Ramp,
for an analysis of the overall existing conditions present at the 42nd Street parking garage. It was
stated in the report that the facility needed corrective action to preserve the structural integrity of the
building.
On June 5, 1996, the Mayor and City Commission declared that a valid public emergency existed and
waived the competitive bidding process for professional architectural and engineering services. The
Mayor and City Clerk were authorized to execute an amendment to the existing professional services
agreement with Urbitran/RAMP for the renovation of the 42nd Street Garage to include Phase II
preparation of detailed construction drawings, contract and bid documents, and technical
specifications.
AGENDA ITEM
c7E.
7-/g-tJ/
DATE
Commission Memorandum
42nd Street Garage
July 18, 2001
Page Two
On October 8, 1997, the Mayor and City Commission appropriated and authorized $3,700,000 from
parking revenue bond fund 481 into work order #2151 entitled "42nd Street Parking Garage
Renovation" to cover the cost of the construction contract and the cost of the design services with
Urbitran/RAMP.
On April 8, 1998 the Mayor and City Commission approved the award of a construction contract with
Tarafa Construction Inc. in the amount of $3,248,452 pursuant to City of Miami Beach bid number
7-97/98 entitled "42nd Street Municipal Garage Improvements". This contract amount included the
total cost of supplying all labor, materials, equipment and supervision necessary to complete the
renovation of the 42nd Street Parking Garage. There was also a contingency allowance, in the
amount of $200,000, which was to be used to fund unforeseen conditions and other additional costs,
which could arise out ofthe renovation ofthe existing facility. The amount due to Urbitran/RAMP
for their professional architectural/engineering services was calculated to be $194,907.12 based on
the bid construction cost (Attachment 2).
During the course of the project, additional work in the amount of $200,000 was identified. The
reasons for this needed work varied from unforeseen structural problems, to additional electrical work
required by the poor condition of existing installations, to changes requested by the City. The
$200,000 contingency allowance was used for these costs (Attachment 2).
On March 15, 2000, by Resolution No. 2000-23840, the Mayor and City Commission approved
$100,000 to cover additional construction costs for work required by regulatory agencies, further
structural corrections and additional work requested by the City. This amount of $1 00,000 was added
to the project funding at that time. An additional amount of$65,5I6.92 in construction changes was
not funded at the time.
On June of2000, the contractor informed the City that the garage was ready for final inspection. City
inspectors observed additional items not consistent with their interpretation of the various codes and
the City directed the contractor to comply. These items included additional pull stations and
emergency lights, additional parapet gap plates, additional fire protection work, manproofing panels,
stairwell lighting fixtures, conduit & cable to the new transformer vault, and a rewired
communication system. Some of these items were not shown on the contract documents and could
be considered errors by the consultant. However, the items were not noted at the time of plan review
and approval. The Building Official issued a Temporary Certificate of Completion on July 21, 2000.
The above changes generated Requests for Change Orders in the amount of $64,871.82 for additional
work, most of which was performed in order to obtain the Temporary Certificate of Completion in
July of2000 (Attachment No.1). To finalize the project, the City seeks approval ofthe additional
costs in order to issue Change Orders to Tarafa Construction, Inc. in the above amount. Only final
inspections and the Final Certificate of Completion are pending project closeout. An additional
correction to the emergency voice communication system requested by the Fire Marshall, estimated
at $30,000 may also be required. The approval of the latest RCO's, as well as the previous changes
which were not presented to the City Commission will expedite prompt project completion.
Commission Memorandum
42nd Street Garage
July 18, 2001
Page Two
The Administration is now requesting the Mayor and City Commission to approve additional funding
for the 42nd Street Municipal Garage Improvements, in the amount of $160,000, to allow the
Administration to issue the remaining Change Orders to Tarafa Construction, Inc.
JMG:~:~:
Attachments
F:\WORK\$ALL\REDDI 42nd Street Garage\Memos\Memo7.doc
~